001e e e welcome everyone to the regular business meeting of the board of school trustees held in public here on July 29th 2024 um item one will be uh item two 1.02 the Pledge of Allegiance so if anyone could please rise Miss Bas will lead us in the Pledge of Allegiance then a moment of silence iedge alance to of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you item two tonight patrons comments uh there are being none we will move on to item three our consent agenda Dr Terrell we do have just to let you know Mr babj had another commitment this evening Mr Smith is on Via virtual uh so uh Mr Smith is in attendance via
002his phone um so with that we'll move on to item three the consent agenda Dr Terell thank you for your consideration this evening we have 3.01 the executive session minutes uh from 6:24 the regular business meeting minutes from 6:24 and our uh special work session from 7:17 we also have uh 3.02 the Personnel agenda uh 3.3 recommendation for employment of candidates and then 3.04 our voucher registered checks as listed you've heard the recommendation of the administ you've heard the recommendation of the administration uh may I have a motion to approve the consent agenda a motion by m Basin second by Mr Vasser question or discussion is is there anything left to be filled before school begins we are still working on some PA of professionals here for certain and I think one exceptional education teacher
003trying to close the I'm sorry I didn't C scared to touch this thing right now I'm sorry some Paras and okay thank you thank you all those in favor please signify by saying I I those opposed motion carries three z uh four action items our first action item is 4.01 donation from Crownpoint community Foundation Mr G fery uh thank you Mr President as you know uh in the past the crowno Community Foundation has been a staunch supporter of our school system and uh giving us different grants but most of those grants have come in the line of individual grants that teachers kind of put in uh this year they approached us with a different uh proposition of supporting the school in um just startup programming or programs that they could fund which would affect uh
004in a more efficient as many students as possible so a list was generated through our Administration uh central office and building level Administration and the Crownpoint Community Foundation has donated $28,000 for the following programs and Elementary stem programs for startup materials of $15,000 the 18 to 22 year old programming for sensory and adaptive equipment for $8,000 and uh for our preschool program for gross motor and literly supports at 5 ,000 for a total of $28,000 Min the administration recommends the acceptance of this $28,000 donation from the Crownpoint Community Foundation you've heard the recommendation of the administration for the acceptance of the $28,000 donation from the Crownpoint Community Foundation to support cpoint School Corporation educational programming including the elementary stem programs the 18 to 22 year old programming sensory and adaptive equipment and the preschool gross
005motor and literacy support may I have a motion motion motion by Mr Vasser second by Miss Basin question or discussion all those in favor please signify by saying I I those opposed motion carries 30-0 thank you 4.02 Transportation student handbook revisions and adoption and additions approval Mr Kiwa yeah thank you Mr President and board members um much like the student handbooks that were approved a short time ago uh the Crownpoint Community School Corporation transportation department needed to update its student handbook uh this ends up getting posted online as well um the changes are relatively minor I mean it's just Mr Freeman's name is added some contact information I think there was one spelling error that was corrected in there as well um but because of the Simplicity of this book rolling from last year to
006this year we'd like to wave the reading of the handbook and approve the handbook uh with the suggested uh adjustments um and additions you've heard the recommendation of the administration for the approval of the uh handbook and suggested additions and adjustments along with the waving of the reading of that handbook may have a motion second motion by Miss Basin second by Mr Vasser question or discussion all those in favor please signify by saying I I those opposed motion carries 30 z uh 4.03 uh the CeX is how I said that cix cix thank you for the correction cix agreement Mr Reese thank you Mr President members of the board tonight before we bring before you a five-year agreement with cix uh this agreement will cover the one-time cost for installation and also uh the fiveyear
007annual uh call it membership or Services cost for that uh the onetime costs are 89,50 th000 the ongoing costs approximately 95,00 700 that we paid for from the operations fund we recommend approval of the fiveyear agreement with cix for Safety and Security response system you've heard the recommendation of the administration for the approval of agreement with cix for Safety and Security response system may have a motion motion second motion by Mr Vasser second by Miss Basin question or discussion I would just like to state after seeing a presentation this evening on what cix has to offer it is nothing but literally brain decision to add this to our ongoing need uh and uh protecting our students on a daily basis and along with our staff and faculty and uh this is a top-of-the-line model that
008I could tell you will do nothing but enhance that opportunity to keep our employees and our students safe any other questions all those in favor please signify by saying I I I those opposed motion carries 30-0 thank you 4.04 maintenance and repair agreement with with the city of Crown Point Mr ree thank you Mr President as you're all aware we entered into an agreement with the city in regarding the construction of what on the first floor is going to be some storage and Concession area for Colonel wheeler Middle School on the top second floor is going to be a space for locker room and some official if you will space uh for the Bulldog Park Recreation Area um as part of that agreement we agreed to come up with a maintenance agreement on how we
009handle the upkeep and care for that facility as being a standalone unit we maintain control and ownership of the building and then we'll build the city on a quarterly basis for the care and upkeep for that facility to give you a general think about it is the space that's theirs they're going to take care of the space that's ours we're going to take care of the joint spaces say like the roof which would be for both parties uh will be shared cost between the two uh so with that we're recommending approval of the maintenance and repair agreement with the city of Crown Point thank you you heard the recommendation of the administration for the approval of the maintenance and re repair agreement with the city of Crown Point regarding our locker room and storage building
010at Colonel John Wheeler Middle School they have a motion second motion by Miss Basin second by Mr basser question or discussion all those in favor please signify by saying I I those opposed motion carries 30-0 and last but not least of the action items 4.05 the CPO High School pool mechanical equipment replacement pro project Mr ree thank you Mr President as you're probably aware we've been limping along the mechanical of our pool at the high school um we are approaching at this point the the 22nd year of use for that high school pool and a lot of the equipment as you can imagine with the chemicals that are processed there it is time to do a a full overhaul of the what I'm going to call the guts the innards of the pool uh back
011in the back so you may not see anything fanc the actual pool deck uh but if you walk back behind the the doors and walls of mechanical area you'll see some upgraded uh areas back in there so we have bid out that process and have a bid that we are comfortable with from spear corporation uh so we're recommending approval of the contract for the pool mechanical equipment replacement to spear uh for $49,800 to spear Corporation in the amount of $49,800 replacement of all of the guts of the pool uh new UV filtration system um as we're doing with with most of our construction projects bringing it up to what would say current uh technology perfect thank you all those in favor please signify by saying I I those opposed motion carries three Z thank you
012uh five on tonight's agenda is information recogition items 5.01 the superintendent's discussion uh groups uh Mr Vasser anything to share from any of yours nothing from Cedar Lake Redevelopment commission hey likewise I have nothing from Winfield we move on to 5.02 uh director of Grants and assessments Mr Hardman evening thank you as we approached the beginning of the school year anually all of our staff need to what is called test security and integrity training that the state provides for us uh and that consists of actually we're getting ready to send that out that consists of reminding and training new teachers of the code of ethics practices for uh procedures for administering the standardized test when I say standardized test I'm talking about the SAT that's given I talk about Pat about I learn we have
013I learn checkpoints we have there's a number of Assessments that we are required to administer and by September 30th these this training needs to be done so this code of ethics and practices is a reminder we also have material security that we have to be conscious of so any kind of print material that comes into the building needs to be stored in a secure lock Place need to be signed in and out inventory each and every day for that to occur and so again very tight security when we look at our materials there's also monitoring that so we we uh work with our principles uh to get into classrooms to uh to monitor the testing environment uh there's certain protocols and things they need to go through and check off and then we have to
014have that documentation in the event that we are monitored by the state which is possible we have never been monitored by the state yet uh But as time goes on you never know when that could happen and we have to have the documentation of that of that kind of monitoring there is last year we actually had some parts of the audit that came in and they were looking at some of the testing security documents that we needed to have and we were had to provide those and so so the monitoring of this is pretty extensive after testing is done there is a forensic analysis of all the test data so for instance if I take the test and it shows that I am changing my answers too often uh then the state will contact Dr
015ter and Dr Chell will contact me and then we will have to investigate what took place sometimes this actually happened a few years ago it did entail interviews with the students and the teachers to see what was going on or what happened nothing came out of it we were able to justify that that process but that takes place after the test uh testing situation uh and then also we have to train our staff on how to uh to report a breach in security if a cafeteria work hears of students talking about maybe a test item that was shared across the class that staff member needs to be able to know what the process is at that point in time to report this breach and then there's contact the school test coordinator I would be contacted
016there a report that needs to be an investigation that follows that uh and then finally all of our staff member who go through the training do have to subm they sign and they understand essence of what this test security integrity means and if they violate it I mean there could be severe consequences even as far as the licenses are concerned so this is a time that we're preparing for the for the school year preparing for the administration of the test and we do remind uh staff principles prior to the testing of this information so they not only get it before September 30th but a test is going to be administered the reminders of those test security their any questions thank you thank you Mr har 5.03 uh director of Elementary education and um recently instead
017of Mr China it is Dr China and congratulations on that recent accompl thank you very much it's been a big relief to have that off uh off my shoulders but um yeah thank you very much Mr Angel um while I do not have everyone's name that took advantage of this opportunity I do want to thank uh many elementary teachers who uh have dedicated themselves to some professional development uh kind of over the second half of last school year and over these summer months a couple different opportunities one from uh the Indiana learning lab in partnership with Maran University uh it's a science of reading course about 30 hours and then another opportunity that many of our teachers have uh engaged in over the summer is the keys to literacy course uh which is up to
01880 hours of professional development um I don't want to miss anyone's name so I'm not going to read uh the names I do have but we've had many elementary teachers who are uh dedicating uh many hours this summer um to this professional development and I really appreciate them in their time and energy to learn and grow to best serve our students in the area of reading um also just really want to take a moment and thank our front office staff members uh and our custodians they uh are working incredibly hard behind the scenes and on the phones and everything to uh make sure that registration is going smoothly and our buildings are ready to go we have kindergarten kickoff happening at all of our buildings next week so lots of uh nervous excited 5-year-olds will
019be coming through our doors next week and their parents who are probably more nervous uh than the kids but uh that's happening next week at all of our buildings and then open houses will be happening the week after that uh as we gear up for another great year thanks thank you and again congratulations thank you very much director of secondary education Mrs Ramirez thank you Mr President and board members I just want to really um give some Kudos and some congratulations to our administrators at the building level they have been in the throws of a series of leadership professional development over the summer which has been really meant to help prepare for a successful kickoff to the school year as well as will really drive the work that we're doing throughout the school year and
020they are very committed to being welcoming not only to our new families to our returning families they have a lot of plans in place in terms of open houses that are scheduled family and parent nights that are happening Bulldog Rush at the eighth grade level uh sorry at the sixth grade level as well as at the ninth grade level and so there are a lot of really great events that are happening that really show how tied into our community we are and how we want our parents and families to partner with us to make sure that students feel prepared that parents feel prepared as well um and so I think as you look at websites and or their newsletters you will be very well informed of all the great happenings that are coming up and
021I also want to thank our technology team and our building for really working um in collaboration to support registration and making sure that that was as seamless a process as possible and for being solid um problem solvers and working together to navigate all things that are kind of still a little new in power school so thank you for that any questions thank you Mr Ms director of exceptional education Mrs pascus good evening Mr Angel members of the board just wanted to provide an update and some appreciation to our team here at this building today we had 14 new exceptional education staff members in this room most of the day and people are coming from different districts some are brand new and they have been so impressed by what we do here to on board new
022staff um and so I just appreciate the ability to spend money in that way and frontload these folks before they get started on their front day first day most have remarks they've never experienced anything like it so thank you to Mr AKA and his team and I have to thank ran Gil because he has had to pinch hit several times to come in and help us with technology so just wanted to share a thank you thank you Mrs pascus there's a reason they don't give me a Smartboard and any more technology other than this laptop uh assistant superintendent Mr GM firmy thank you Mr President first before I get into anything else I just want to thank all those people sitting along the wall curriculum instruction team and Miss Allen back there our director of
023communication there are no uh dog days of summer here at central office uh unofficially the new teachers showed up last week and and they are putting in a lot of work to help those people prepare and beyond that all the administrators and the building uh level folks just getting ready for the school year so we are we are on we are getting ready even before the late County Fair hits hits town so they're working so hard thank you all of you for all your hard work um one I also want to thank uh Mr Coulson our supervisor of Safety and Security uh he took the time to with myself meet with every Crownpoint police officer over the course of last week uh Tuesday and Thursday we we invited them in as they came off their
024shift or were going on their 12-h hour shift so some of them were a little less excited than the others but we were able to feed them breakfast and uh talk to them about everything that we do in our schools with the goal being that if if they do have to respond to an emergency they know the protocols that are being taught to the teachers and the staff in the school um and it it's just something that opens up that communication and also gives them you know the thank you that they do for us so thank you Mr Coulson and thanks to the Crown Point Police Department for participating in that thank you Mr J F 5.07 Chief human resource officer Mr Kiwa thank you Mr President and board members um in a similar fashion
025here I need to thank all those fol on the back wall too um our new teacher Academy is up and running and it's just amazing uh the amount of talent that we have inside of our school corporation to you know introduce our new staff members to the way we do things here in PR kind of help them find their groove as I say uh sooner rather than later um it's pretty impressive H however beyond that you know all the talent that we put in front of them and uh in sessions behind the scenes there's some folks that are just doing some amazing uh things as well um particularly uh food service and I'm just going to let Matt will pick this up and run with it here in a little bit but um our food
026service department is busy right now there's so many trainings and events and things going on and what they do to make us all feel good uh when we get together in these big sessions is uh nothing short of spectacular so thank you to CHR and her crew and also while this configuration is sitting in front of us right now here there's going to be a group of folks that are going to come in and change the way this room looks for tomorrow morning not just this room but every room in here um so to Sherry and Gwen uh and their crew that that come in here at night and not only do they clean the place but they change the way things look they they make it look exactly how we want it to look
027for every session um they're just amazing folks so love and appreciation goes out to shering one and that that custodial staff there as well so thank you thank you Mr Aiwa 5.08 Chief Financial Officer Mr Reese thank you Mr President I just want to build upon what Mr AKA mentioned about Food Service uh you were here for state of the schools they put together that entire uh spread and breakfast along with the new teacher breakfast the professional development sessions already mentioned tonight um they are preparing some breakfast and lunch virtually every day around here and we can't thank them enough doing that and introducing our new staff and the community to what we have to offer it's really pretty special I'd also like to give a uh a thank you to the technology staff we
028completed the power school our student information system rollover in 15 minutes this year we were up and done uh and just a nice change of pace I think for all of them to get that roll over where used to take a day or two we're talking about 15 minutes uh so that was a a nice change of pace as we're looking back on that transition we made over uh last last summer with that they have a big task in front of them the new teacher laptops you approved uh a month or so ago uh those are now all in and they've set up meetings with all the new teachers uh that come in or they can get get them on the first week of school when the teachers are back and on top of that
029we also have uh the Chromebooks for the K5 and ninth graders as we replace those units as well so uh those two staff's quite busy and I don't think me to mention buildings and grounds and what's going on the right now as you've sure you've gone through so great great staffs doing great work as we prepare uh for August 13th and the teachers arriving it's pretty special to be a part of so thank you thank you Mr Reese director of communications Mrs Allen I'm sure she's got some stuff she's been going through here hi good evening um we are in the thick of back to school season so over the next couple of weeks our team is at a couple of community events just connecting MERS we were at The Point farmers market last Saturday
030we'll be there again this week on Wednesday at 10: a.m. we are partnering with the library for story time at bu Park Dr ter is reading the story about school bus driver and we will be bringing a school bus fun and next week we are at the city of crown points National Night Out event the week after that we'll be at the senior programing to out event passes to resents 62 and older and then finally this is the last week to sign up for our facilities tour that we're hosting next week um the information is on our website we have about 20 community members so far we're gonna um take a bus and visit five spots in the district has a Magic School Bus theme it's a field trip for grownups excited about that any
031questions uh Brooke any uh what's the deadline for applications and submissions for our ambassador program soon we have three spots left okay all right so just of those community members that might have heard about that program and are still interested you've heard it we have three spots left thank you Brooke can you hang on a second okay 5.10 superintendent of schools Dr tarell so I'm going to ask Brooke to help me out with a portion of mine and she's going to hate me for doing this that's absolutely fine um Brooke tell us a little bit about the awards that we recently received that were a result of your work but also many who obviously helped with those things as well so if you would share those with us tonight we received four National Awards this
032year from school public relations Association three of them are for um pieces or things that we've created are super things video series our Capital Improvement projects web page and our district brand book all run all won a tactics award and then the ambassador program received a award sorry to remember it um which honors strategic Communications initiatives so while Brooke did a lot of the work especially on the ambassador program everybody that you see in the room tonight present in those and and help with that as well our students and staff members with the super things so there's just a lot of things that come together but Brooke thank you for for your uh work in those areas also I would like to um just give a a brief construction update I know we've got some
033parents out there especially if you're a parent of students who may be going to Solen I know that as you drive by you're wondering is this really going to work two weeks from Wednesday when kids roll in the building um yes it will um and we're going to be in a good spot the bus parking lot will be finished as well uh the areas around the school um if you guys will recall last year at this time it wasn't Solen but it was several other buildings and so um Lake Street as well is in a really good spot um Solen on the outside looks like all kinds of stuff going on inside it's amazing how many of the classrooms are actually ready to go and in a really good spot so pay attention to um
034updates you'll be receiving from your building principles also to our website uh to your buildings websites as they'll be posting updates as well as we get closer school year uh even with some of the information that uh Dr China mentioned um as we look at kindergarten roundups and and times for the the kids to be in the buildings as well and just pay attention to those for the latest information thank you Dr Terell uh item six tonight other business of the board um I know i' just like to mention we did have a work session that was open to the public uh week ago Wednesday two weeks two weeks ago Wednesday uh discussing just uh policies and things that um that's the format that the state allows us to meet with a group to discuss
035those things so very positive feedback from all sides included uh still some followup included on that and U when some of that finishes we'll relay that information to the public any other board business no okay we'll move on item seven our board statements of appreciation and recognition 7.01 Mr basser anything to see me Nick I'd like just say again to you congratulations and it's all because of that Butler education isn't it even though you chose the wrong fraternity you chose the right University congratulations Miss Bas uh I would just like to Echo that Dr chaa that's an amazing accomplishment and um I I can't even imagine doing that with the extreme workload of everything that you've done with your new role here transitioning to that having a family at home so um we definitely appreciate
036your continued commitment to bringing the best you can to your role here so thank you for that I also want to say say we had um the opportunity to attend the state of the schools breakfast a few weeks ago three weeks ago maybe at this point and to see this room I mean we've seen we've been in each piece of the room but to see the whole thing opened up um the way Food Service took care of the breakfast was absolutely amazing um I've been to many events across the business world and everything and this literally rivaled some of the best that I've seen so that is um amazing amazing a lot of that is the effort of those folks organizing I I didn't even really recognize or think about the custodial staff that's making
037sure the room is assembled that way and Food Service did an outstanding job doing that obviously um your guys's planning of that and then our students and families who spoke at the event um it was really wonderful I loved the format of getting to hear from students in the buildings on their take of different parts of um of our six C so that was really wonderful thank you for putting that together I have a couple this evening uh first of all two AR staff Genie Lang and all those involved I don't want to misnames but I know she was behind it and the food staff for the new teachers breakfast that was last Wednesday and um it's just amazing to see those teachers that are with us come and back for that at the tables
038with those new teachers and see the excitement on their faces and you know kind of put names with faces in those situations so welcome to all them and uh best success with all them um and then the team behind the scenes that plan this building out the way they did to kind of echo his basin's thoughts to have a kitchen here uh to where nothing needs to be transported everything can be done right here and to the Quality that it is done is just amazing so kudos to everybody that was involved in that decision uh someone would say well why do you need a kitchen and administration building well I think just based on what was said here tonight that proofing the pudding so to speak and uh last but not relas to our football
039team which I was just made up aware of that was doing some cleanup at Lake Street in their little uh yard area there with helping trees clean up the place and all that those kids earn their or students athletes earn their community service hours by doing so so uh kudos to coach buzz and what he's uh put in there is not just being athletes and students but also helping out in the community so uh thank you to all those that were involved in that today and uh Mr babjack will be a little sad that he missed his meeting tonight because we're pretty close to a record for a summer meeting so with that I will look for a motion to adjourn and that's on the time nothing more so sove second a motion by m
040Bas second by Mr bassador all those in favor please signify by saying I I those opposed carries three Z thank you