001Christina, can you hear us? Christina, can you hear us? >> There we go. >> All right, we'll call this meeting to order at 6:30. Welcome everyone this evening. If you'd like to join us, we will now say the pledge of allegiance. I aliance to the flag of the United States of America and to the stands. One nation under God, indivisible, with liberty and justice for all. All right. The next item on our agenda this evening is any amendments to the agenda. Dr. Schaefer. >> Uh, thank you, Mr. Chair. Administration has none to offer this evening. Thank you. >> Anyone else? All right. I would just like to take a minute, make a short little announcement. We had advertised publicly that we were going to hold our second preliminary determination hearings for a couple projects that
002would be down the road in the future. And um tonight would have been our annual budget hearing, but with Mrs. Ward unable to be here in person, we have pushed those resolution preliminary determination hearings to November and October 27th, we will have a um budget hearing. By statute, all board members are required to be present and in the room to be a part of the discussion and to cast a vote. And I thought that was kind of important that all board members be around for things like money discussion. All right, moving right along. Next item on the agenda, students of the month. Dr. Schaefer. >> Thank you, Mr. Cherry. And we are back again this year and so pleased to be honoring our students of the month. And we are going to have Mrs. Perkins
003from North Elementary uh kick off this evening. And as we start, I I want to thank the parents, grandparents, and uh teachers for number one raising great kids, but also recognizing great kids. And parents or grandparents, if your child is being recognized, you want to kind of move up to the front here to get a better picture of something, please feel free to do so. Thank you. Good evening. I'm happy to introduce North Elementary student of the month, Maggie Anderson, daughter of Kylie and Josh Anderson. Maggie is a bright and bubbly first grade student in Mrs. Cross's class. When we talked, Maggie answered my questions with full enthusiasm. She told me that her favorite thing about her first grade classes is she loves to learn, especially when she is working on improving her handwriting. Her
004absolute favorite at North Elementary is painting an art class. And as we chatted, it became clear that art truly a passion. If Maggie could change one thing to make North Elementary a better place, she would be sure we had more bright paint colors to use and would add sparkles to the paint. At home, Maggie has a little sister, Laney, and Maggie likes to color with her. Maggie also likes to paint at home, and she is especially proud of a splatter painting that she did because it looks so pretty in the window. If Maggie were in charge for one day, she would stay at home with her sister alone, and they would spend the day making slime, painting with glitter, and eating birthday cake. Maggie shared that her favorite thing about her parents is that they
005take her places. And while there aren't any big trips planned yet, she is hopeful that one day they'll make it to Disney World. When I asked Maggie what she wants to be when she grows up, she couldn't pick just one thing. There were just too many possibilities. Her list includes helping cats find homes and providing them supplies. becoming a dolphin trainer or helping kids who are lost find their families. Before we wrapped our chat, Maggie wanted to make sure I knew some of her favorite things. Her favorite food, strawberries, milkshake, strawberry banana, dessert, brownie with strawberries and chocolate syrup animal, a sea turtle, and her favorite thing that she owns is a pearl. And in true fashion, in true Maggie fashion, after sharing her favorites, she sweetly asked me about mine. Our student of the
006month committee was thrilled to support Maggie's nomination. Nurse Brie shared that Maggie has a sweet spirit, is kind to everyone in the hallway, and always greets her with an enthusiastic, "Hi, Nurse Bri." Mrs. Starks added that Maggie works hard, helps others during art, and is a truly creative kiddo. Mrs. Cross nominated Maggie and had the following to say about her. This month's trait is collaboration, and Maggie does a great job demonstrating this trait. She works very hard to include everyone she is working with and to help ensure they understand what they what they need to be doing. She's energetic and kind. She tries very hard to make sure everyone gets a turn when working with a group as well as in partners. She encourages her partner during think pair share time to share their thoughts
007with her and willingly works with anyone who needs a partner. Maggie, you are truly deserving of this recognition. Congratulations for being North Elementary student of the month. We're proud of you. Congratulations, Maggie. And next, we're going to honor the South Elementary student of the month. And Mrs. Cheryl Moss is going to introduce our student. Good evening everyone. South Elementary is proud to introduce Elelliana and Day at this month's students of the month. Elelliana is a student in Mrs. Blair's second grade class. She lives with her mom and her three brothers. When you first meet Elelliana, you notice that she's quiet, but she's super kind and sweet. Elelliana loves to help others. According to Aliana, when I asked her, South Elementary is a great place because she likes to earn classroom celebrations and they just had
008a classroom celebration earning snow cones as a whole class. She enjoys playing tag and going on the slides at recess. And she also enjoys specials, especially art and physical education. She enjoys when Miss Good Pastor teaches her about different jobs she can do when she gets older, like being a trainer. And at home in her spare time, Elelliana enjoys baking and she likes making blueberry muffins and strawberry muffins with her mom. When asked who has been a good influence on her life, Elelliana without hesitation said her mother. She said that her mother is kind and stops whatever she is doing to always help people. If given the opportunity to spend the day any way she would like, Elelliana said that she would have recess all day. She said that um she would end up having
009a bounce house there and play tag and eat nacho flavored Doritos. When Elelliana grows up, she wants to be a nurse just like her mom. Elelliana was nominated by her teacher, Mrs. Lair. We have been working really hard on the skill of collaboration and Mrs. Lair stated that Elelliana has always shown collaboration since day one and many times um she is willing to help a partner in class. She also follows the instruction and there's been many times when Elelliana's table friends have been absent and she's the first one to help the students out and put their papers away for and tell them where they go in their folders. Elelliana is right out at her seat helping as soon as she can. And Mrs. Blair says she loves how well she works with others. Congratulations on
010being self student of the month. We're so proud of you. Congratulations, Elelliana. >> Now, Mrs. Berkkey will introduce our middle school student of the month. Hi. All right. This month, I am proud to introduce our Daneville Community Middle School student of the month, eighth grader Halley Burus. Hi is the daughter of Leah and Buck Burus and the big sister to Canon, a sixth grader, and Alexander, a second grader. When asked what she enjoys most about her siblings. She laughed and said she realizes just how quiet and boring life feels when they aren't around. She loves playing games with them, noting that Canon can already beat her in basketball and probably soccer, but she has him covered in horseback riding and Rocket League. She said the three of them spend a lot of time playing games
011on their infinity table and gathering for board games. Hi invests herself wholeheartedly in all of her classes, but she especially enjoys social studies with Mr. Jeff. She appreciates the creative ways he makes content come alive and feels his approach helps her truly understand history. She also values Mrs. Stemlerher in ELA, sharing that she is kind, supportive, and explains things clearly so that Hie knows exactly how to approach her work. These relationships with her teachers have helped her continue to excel and grow in her learning. Outside of school, Hie has shifted her focus from volleyball to horseback riding, a passion she has pursued for four to five years. She competes in barrel racing, poles, and walk trot and is now working toward the challenge of show jumping. One of her goals is to compete at the
012Hendricks County Fair. Looking further ahead, Hie sees her further invol sees herself involved with animals in her future as well, and she has been thoughtfully considering a career in animal science. Hi was selected as student of the month for exemplifying our warrior way trait of collaboration. When I asked her what collaboration means, she shared that she loves to work with friends but knows they must focus on completing the task first. If she doesn't have a choice of partners, she seeks out the person who pays attention. And when she is in a leadership role, she makes sure to draw everyone in by asking for their input so they feel their contributions matter. That intentional way of working with others shows maturity and leadership beyond her years. Her teachers wholeheartedly agree. Mr. Jeffrey said, "Hie is an
013outstanding student whose commitment to learning sets her apart. She doesn't ask, "What can I do to earn an A, but instead how can I excel and make the most of this opportunity?" Mrs. Stemler added, "Hie is an outstanding student who demonstrates hard work, perseverance, and positivity every day. She is a true role model and a bright presence in our classroom." And Mrs. Richardson noted, "Halie's positive attitude is contag contious. She shows kindness to everyone, follows through with responsibilities, and is always willing to help. On a personal note, Hie and I find out we have quite a bit in common. Whether it's watching Wicked Countless Times, enjoying the drama and mystery of Outer Banks, or dreaming of traveling to Greece someday to experience the history and breathtaking architecture. Her goal in life is to travel the
014world. And I think that sense of curiosity and adventure reflects who she already is. someone who embraces new experiences, works hard to succeed, and brings joy to those around her. Please join me in congratulating our September student of the month, Hi Burrus. Congratulations, Allie. And Mr. Cloudfelder is going to introduce our high school student of the month. I'd like to introduce you to Winsley Dorsy. Winsley was nominated by uh Ivon Diaz in the world language department. I've had the privilege of teaching Winsley from Spanish one up to Spanish ACP with the exception of Spanish 2. Throughout these years, I have witnessed her remarkable growth and dedication. Her progress in Spanish has been continuous and impressive. And she approaches every challenge with perseverance and determination. Winsley describes her proudest accomplishment as persevering through the difficult classes
015while maintaining good grades. She attributes her success to always using her time wisely and never letting a moment go to waste. She finds joy in expanding her vocabulary, discovering new ways to communicate in another language which shows her love for learning and her commitment to excellence. In addition to her academic achievements, Winsley is kind, respectful, and cons and a considerate student who contributes positively to the classroom environment. She is also dedicated a dedicated member of the soccer team where she is a very capable forward and recently won a sectional championship. Winsley herself says what helps her succeed as a student is her desire to learn new things and to challenge herself daily. She also offers valuable advice to her peers to always keep a good balance between personal time and work time. These words reflect
016maturity, discipline, and wisdom that make Winsley such an outstanding student. For these reasons, I'm honored to recommend Winsley Dorsy for this recognition. She truly emol em embodies the qualities of an exemplary student and it is a privilege to celebrate her accomplishments. Congratulations Winsley and to all of our students of the month. >> All right, the next item on our agenda is student commendations. Dr. Thank you, Mr. Ask Mrs. Crosby if you would join me. Is Mrs. Miss Crosby is Miss Mrs. Lplay here tonight? >> Uh, no. >> Just you. Okay. wrap up. >> We understand it's that time of year. >> We are going to recognize tonight our middle school first our middle school FFA horiculture CDE uh winners. You have stuff too. >> I do. >> You got you got better stuff than I
017got. Come on. >> So, we're gonna do middle school weird. Start with first place. How's that? >> Bear with us while we get organized here, but it's for a good cause. >> Okay, I'm ready. >> Okay. Well, we are going to begin with the FFA state horiculture CDE first place middle school team and we're gonna begin here with Savannah Dodie. Savannah, if you could come forward. [Applause] Caitlyn Shepard, first place middle school first place individual. Amara Howard, first place middle school team. Third place individual. [Applause] Sarah Hopper, third place middle school team. [Applause] Allison Guyire, also third place middle school team. [Applause] And Tim Lake Krooks, also third place middle school team. So, Mrs. Crosby, can you give us a a quick snippet of what they have accomplished here? >> Yeah, I'll grab my post
018now. Um, okay. So, this is the middle school team. Um, I didn't realize it until after they competed that I put our first place team as our eighth graders and then our third place team was our seventh graders. Um, so this is a really big deal. So, what they do is they have to memorize a lot, I don't know, a lot of different flowers, fruits and vegetables, um, ornamentals. So, like the things you put in your yard, they have to actually know what those are. Um, and they can identify them. And then new for middle school is they also did what's called judging classes. And so, they have to do quality judging on fruits and vegetables and then plants. So, what I like to tell them, if you're going to the store and buying tomatoes,
019which one are you going to buy? So, there's a process behind that. there's like a reason why they pick what they pick. Um, and so they got to do that and then they took a general knowledge test. So I'm really proud of them. Um, most of I think all of them actually except for Caitlyn. This was their very first year, right? Did you do? Yeah. So everybody was their first year except for Caitlyn. So to be their first time and to do that well is really really good. [Applause] On the board, I want to congratulate a resolution. Resolution of congratulations by the Danble Community School Corporation Board of School Trustees. Whereas the Damble Community School Corporation Board of School Trustees wishes to recognize the outstanding performance by the students and sponsors of the Dambo Community
020Middle School FFA chapter Horiculture Teams during the 2025 2026 academic school year. And whereas the state horiculture career development unit horiculture team members Caitlyn Shepard, Amara Howard, and Savannah Doy individually placed third, I apologize, individually placed first, third, and fourth respectively and captured first place as a team overall. And whereas the state horicultural career development event horiculture team members Sarah Hopper, Ally Guyer, and Tinley Crooks all captured third place as a team overall. And whereas it is appropriate and fitting for the Dambo Community School Board to recognize and congratulate teachers and sponsors, Miss Laura Crosby and Mrs. Jillian Lepley and all members of the middle school horiculture team. Now and therefore be it resolved by the members of the Danville Community School Board of Trustees that the staff and students of the Danville Community Middle
021School FFA chapter 4 teams are to be congratulated on their outstanding performance in the Indiana State FFA competition. I need a motion to approve this resolution. >> So moved. >> Thank you, Mr. Brown. Second. >> Second. >> Thank you, Mr. Bryant. All in favor? >> I. >> That is to approve this evening, ladies. Congratulations. >> Congratulations. >> Get a quick picture. Right. >> I don't know. Step back. >> See it. All right, congratulations. [Applause] And now we're going to put the high school team through the same drill. We would like to recognize the FFA state horiculture CDE fourth place high school team. So, we're gonna call you guys up and give you your recognition. Ay Jeff [Applause] Branson Tenery also did an outstanding job of providing the prayer for us before the meeting tonight. Callahan
022Barnhard [Applause] >> and Mitchell. [Applause] >> Yeah, a little bit. >> Okay. So, this school, it's basically the same as middle school, but a lot more. So, instead of, I don't know, the handful of identification specimen, they have three times that much. Um, but also for these guys in this contest, there were a record high number of students this year, and there were almost 200 students, so a really big deal. Um, this contest has grown since when I started a long time ago. Um, and so it's really, really competitive and they did a really good job. They have banner stuff coming at state convention. So, because they're in the top four, they will walk across the stage at the state convention in June. Um, that location has not been determined yet, so I can't say
023where it's at. So, I'm really proud of them. They did a good job. [Applause] Okay. Resolution of congratulations by the Damville Community School Corporation Board of School Trustees. Whereas the Danville Community School Corporation Board of School Trustees wishes to recognize the outstanding performance by the students and sponsors of the Danble Community High School FFA chapter horiculture team during the 2025 2026 academic school year. Whereas the Dam Community High School FFA horicultural CD team, including team members Mitchell, Callahan Barnhart, Brison, Tenery, Ay Jeff, captured fourth place overall in the state competition. And whereas it is appropriate and fitting for the Danville Community School Board to recognize and congratulate teachers and sponsors, Mrs. Jillian Lley and Miss Laura Crosby, and all members of the high school agriculture team now and therefore be it resolved by the members
024of the Danville Community Board of School Trustees that the students and staff of the Danville Community High School FFA chapter porticulture team are to be congratulated on their outstanding performance in the Indiana State FFA competition. I need a motion to approve this resolution. >> So moved. >> Thank you, Mr. Hel. Second. >> Second. >> Thank you, Mr. Brown. All in favor? >> Any opposed? That was approved this evening. Congratulations everyone. Good job. All right, the next item on the agenda is community input. No one signed up to speak. However, if you would like to speak, step to the podium, state your name and address, and you'll have three minutes to share your thoughts. Any takers? All right, we'll take a short pause for those who would like to exit may leave the room. I would
025always love to have you stay, but I understand if you have other plans this evening. Thank you for coming. Let me know in case later on. >> It says all of Where's our friend? >> I can't hear Christina. >> I can't hear you. I believe it was at the game this weekend or something. Thank you. >> She looks like she's somewhere where we are. All right. Jim pointed out that since Christina is virtual, every time we take a vote, we're going to do it by call. So, I'll say now we're going to take a vote and that'll be Penny sign to say everyone's name. She'll say everyone's name >> be aware of it. I'm just pointing out because it's where in policy >> that's fine. >> Christina, did you hear all of that? >> Yeah.
026Okay. All right. Are we ready to move along here? >> Next item on the agenda, reports to the board, schoolboard quarterly goal update. Dr. Schaefer. >> Thank you, Mr. Cherry. I just want to give the board a brief update on the school board goals this evening. And we have three. Uh the first one is in district operations, the second in district finance, and the third in district um educational goals. Um the operational goal uh was to implement our FMX software package fully. Uh that's now at about roughly about 95% plus uh complete. Um the the on-site team uh worked this summer getting all the codes uh all of our equipment tagged in, scanned in, uploaded into the system. That is done. uh building mapping is going to be a little bit ongoing. So, it's going
027to be difficult to say this is a 100% done uh until we're done with our construction, particularly at the high school. Now, South is uh done. We're getting those pieces put in. So, I have a little bit of work to do as we move through the high school to get those building maps and blueprints in as they continue to change. Um the ongoing effort right now is to add in our remaining assets and inventory uh so that the financial planning application can be fully utilized once all those pieces and parts are are in there. The updated demographic study uh which is also part of this operationally is underway. Uh the enrollment data has already been sent to McKibben demography and that study will be completed uh in late October. Um I did send the membership
028counts to Mr. McKibben this week and we'll have that that report back actually any day. Uh right now our board meeting calendar um doesn't match up with his calendar very well right now because we're hoping to have him here at the November meeting. Um right now he has his first opening is in January. Uh but I'll be able to send the report the written report out to you ahead of that time. Um in terms of the finance goal which is our second goal uh that is uh ongoing with our current building projects and master campus plan uh make both making good progress. Um those projects continue within scope and budget and we anticipate a full construction update from our construction team at the November meeting uh regular school board meeting. Uh the debt service rate
029adjustment to 80 cents was on track until recent legislation changes uh affecting the assessed valuation changed that trajectory of how we'll need to manage our debt service and our operations rates and levies. Uh the full effect of those changes will result in lower assessed valuation of property which makes it difficult if not impossible to meet the levy demand necessary to make our uh committed debt service obligation payments while also working to lower the tax rate at the same time. Uh we will maintain our current debt and operations rate through all of 2025. Of course, and as we have advertised here recently, we anticipate that the operations rate will fall very slightly in 2026, and the debt service rate may need to tick up a few cents to produce the levy needed to meet the debt
030service obligations. Even without lowering tax rates, taxpayers will begin to see property tax relief as assessed valuation slows down or lowers due to these changes. The 2026 increase in AV uh was very modest at 4.72 uh for the property in our district. I say it was modest considering we were the second highest in the county this year. And looking at some others around us, Putnham County A increased more than ours did this year actually, which was surprising I will say. Um but that's that's uh what happened this year. Um the education goal, which is our third goal, uh is coming along uh nicely on pace. uh the portrait of a learner skills have been identified and work will also be ongoing this fall to identify the learning opportunities to promote and assess those skills. The
031career coaching model which is the second part of that we have the portrait of a learner, we have the career coaching model and that model is being implemented and the career coaching team is meeting again this fall to align our field trip experiences uh to align with our college and career experience objectives to promote career awareness from our students. In fact, if you if you pick that up tonight, our students of the month are recognized based on collaboration. That is actually uh one of our portrait of learner skills that we've identified. So, it's good to see the buildings reinforcing uh those types of skills as we move through time. So, we continue to work in both of those areas uh with the service center and in conjunction with CESC, which is our service center, and
032the Henders College Network. Uh a joint meeting was held in September with the other county districts to collaborate together on the career coaching model to promote a countywide effort and a framework for that uh model uh work is included below. So that's attached in your packet. Um and those are some some progress we're making and not just as a district but also working together the other county schools to promote um college and career readiness. So again, just a kind of a quick overview on the goals tonight. Be happy to answer questions that you might have as a board. What was our uh new student count? >> We are at 2917 was the final official count. 2917 >> of how many students now? >> Uh 146 I believe from last year. That's fall to fall. >>
033Fall to fall. We were up 151 the previous year. We were up 151 this year, which I believe is a 5.3 uh% increase from a year ago. >> Any other comments or questions? One more for me. You were talking about the debt service rate having to adjusted a little. It It's safe to say if what happened at the state house this past winter with what they've done, we would have been on track for keeping our goals. >> Absolutely. >> Lowering the lowering our rate and paying our debts back. >> Yes, we we were on Yeah, I appreciate the question. the we were definitely on track to make our debt payments and lower the tax rate uh with the increase in AV that we normally would have would have seen um with the changes that occurred
034at the state house which are things beyond any any of the board members control those adjustments kind of just change the math is what they do. So since AV is going down or being held down more than what we uh were projected for it to increase now the tax rate has to come up a little bit to bring in the same amount of levy that we're going to need to to bring in to pay those debt obligations. >> Right. I think it's important for everybody to understand that and get that out get that word out there that you know we were dead set on keeping something >> yes what we had planned and just wanted to get it we need to make sure it gets >> out there to everyone. That's an accurate message. Um,
035good to put out there because the board has you haven't changed anything you set out to do, right? You've kept with integrity your process moving forward. Um, the game changed a little bit how we manage that. So, we managed a bit differently, but essentially the debt payments will be the debt payments that they were going to be anyway, >> right? >> Y Thanks. >> Anything else? >> All right. Next item item on the agenda, approval of the regular school board meeting minutes on from September 8th, 2025. I need a motion to approve those minutes. >> So move. >> Thank you, Mr. Bryant. Second. >> Second. >> Thank you, Mr. Hel. We will now take a roll call vote. >> I Hi, >> hi. >> That passes unanimously. Next item on the agenda, approval of the
036public hearing notice minutes for October 1st, 2025. I need a motion to approve the public hearing notice minutes from 20 October 1st, 2025. >> Salute. >> Thank you, Mr. Hel. Second. >> Second. >> Thank you, Mr. Bryant. We will now take a roll call vote. >> I >> hi. >> All right, that passed unanimously. Next item on the agenda, treasures report. Mr. Herbert. >> Thank you, Mrs. Cherry. Uh report here for the month. We had September fund balances in our property and state supported funds of 7,527,75. We had educational fund expenditures of1,91,498. We had no expenditures in our debt service fund and our operations fund had expenditures of $750,177. We did transfer 275,000 from the education to the operations fund. And this transfer brings the corporation's total transfers for the year to 11.73% of the
037total education fund revenue and six and sorry 12.62% of the total state tuition support. I would ask for the board's approval and happy to answer any questions. >> Motion to approve the treasures report as presented. >> So move. >> Thank you Mrs. Brown. Mr. Brown second. >> Second. Thank you, Mrs. Ward. Comments or questions? >> Dr. Schaefer, I see that our HR fund has grown again for the year. Um, it's up there considerable amount of money. Um, when will you be bringing forth some plans as to what your intentions are to recommend what we do with that money? What we're planning to do uh with the HR money, the the reimbursement fund, is to use that uh as payment towards um the football field renovation. Uh because that was that's what it was originally intended
038for when that fund was set up. Uh the thought was to help replace the turf when that needed to be replaced. Uh so we plan to put it towards the football field renovation as part of that project. >> So you just you're going to move the money back into that? >> Yes. Yes. It would just it' just be simply moving the money into the project >> because it's already been done, paid for, I'm assuming. >> Yeah. It's just just a reimbursement at this point to that fund. >> And what's the cost of that? >> Uh total cost more more than we have more than we have in that fund, but we'll we'll take the the balance of that fund that was u provided by HR for that purpose. And that's that's the amount we'll move
039into the the reimbursement of the construction fund. >> And then when that reimbures that, are you that the construction fund is short that amount of money to cover things. >> No. >> So then what will the rest of what will that money it's going into the construction fund take care of it? Then that frees up that amount of money in the construction fund. What's that going to be used for? >> That'll just roll forward to cover other things that we're doing which you know classrooms, um pool, any of those other parts that still need to be paid out. Um, and you don't necessarily pay for it all uh on each piece of the project. Uh, as we get billings uh for uh construction management, um, as we get build by them, we'll roll those dollars
040in there, which will help us make sure we can finish out our project. >> As you see those dollars being used, I would like to see a update from time to time that we've done that. >> Sure. Yeah, be glad to. >> All right. Any other comments or questions? >> All right. We will now take a roll call vote. >> I >> hi. >> All right, that passes unanimously. Next item on the agenda, quarterly reports. Mr. Herbert. >> Uh, thank you, Mrs. Cherry. uh before you you have several of our quarterly snapshots uh for not only our obligation general obligation bonds but are all of our first mortgage bonds uh but also like to report that at the end of the third quarter here the school corporation has spent or encumbered 82.14% of the education
041fund uh along with at the end of the third quarter we have spent or encumbered 83.39% of the operations fund. Obviously, we would look to see uh if you're just doing simple math that divided out over the year would be 75%. We kind of meet our target area and obviously we're a little bit above that in both of those. A couple things to point out and and because of that is that the budgets were set again back in October. Uh as we have seen over the year and as we just referenced our ADM count, we have seen a number of uh in continued growth in our student population. Uh which in turn uh means we have to hire more teachers. we have more additional expenses, more additional costs, and so that's why that's a little
042bit higher than where we would want it to be. But that is again always kind of planned for and accounted for as we move forward. Uh with that also in consideration when we look at the revenue side, again, this is being the expense side. The revenue side, we're actually at about 80% of our targeted budget there. Uh but that also does not include uh sort of the catchup dollars that we will receive because of our increased ADM count. uh that we will see those coming in here in November and December. Uh so we should see uh really both uh operate or both expenditures and revenue being slightly higher than the actual budgeted numbers from last year. So uh again that is the financial reports here for the quarter. I'm more than happy to answer any
043questions and would ask for the board's approval. >> Motion to approve the quarterly report as presented. >> So move. >> Thank you Mr. Bryant. Second. Second. >> Thank you, Mr. Brown. Any comments or questions? >> I have a couple questions, Mr. Herbert. >> On the construction, um, and it's difficult for me to move back forth here, but 2024 geobond, which was slated for the not geo bond, but the 2024 bands. which now has a zero balance. And the last thing that's noted underneath the what was spent was back on 918 of 25. There was a transfer of just over $17,000. Where where was that transferred to? That would have been transferred into the 2024 construction fund. So that was just interest that was paid out in the last month before we had essentially cleared that
044account out. And so that was interest accumulated after we had essentially paid the uh the final high school payment from that ban. Uh and so then that money would just transferred into the other construction account. >> Okay. And then as I was studying the quarterly update that I've asked for in reference to the other geo bonds um starting with the geo bond related to maintenance facility. The maintenance facility is completely done now. Is that correct? >> It is 98% done. We are still waiting on the final punch list for just a couple of few items to be completed. >> When we that was when that bond was first brought to us for approval, there was a discussion that by going this route, we would see a significant savings over the other path we were going
045to take. >> Um but yet The current update doesn't seem to reflect that much of a balance left over to move over to the operations fund. What happened there? >> Well, we can't move those dollars over to the operations fund, but we can use it to offset other expenses. Uh >> the remaining funds are for operational expenses. >> Correct. Which means we have to bring those expenses in here. Uh that would be things that we have done. If you kind of look up towards the the top of that list, new buses would be included in that. There was a sign that was included in that for uh North Elementary, the actually the road sign. So, those are other things and uh expenses that were have naturally come out of the operations fund that in our
046geo bond strategy by us moving expenditures out of the operations fund and moving it to a geo bond. Those are things we were able to complete by saving some of the dollars and shifting the project the way that we did. So within all those geo bounces, I think we got three or four of them there. 22, 23, 24 >> and 25. Each of them are noting potential balances and each of them have that statement about the operational expenses. >> How is that not able to help us with our looming situation of dealing with an operational shortfall financially in the operations fund? >> Uh because again, this can only help offset expenses and they can only be time expenses. So, a lot of time what the main driver or main thing that we use our geobots
047for uh that we've quite frequently talked about are buses and Chromebooks. Um buses we've kind of tried to reduce as far as how much we are going to be uh I guess say rotating our fleet like we discussed when we had our C or the bus replacement plan and we'll continue to talk about that when we get to our October 27th meeting. We've kind of started to scale that back a little bit to help reduce some of those expenses. Uh but some of the other things that we do offset in through our geo bonds that are helping offset the operational fund costs are going to be the Chromebooks. Uh we can pull any other uh one-time items that we have. We can pull those over and try to use these uh extra geo bond dollars
048that are in the 22, the 23, the 24 g that we can use to help kind of offset and help with that uh dilemma that we have coming through. So is in our 2026 appropriations, we're not anticipating any one-time expenditures then because this process is taking care of all that. >> Yes, we're trying to either one reduce or number one reduce our one-time expenditures. And if we do have things that we do need to purchase that are a onetime expense, then we try to shift those into the general obligation bonds. And then backing this up is as debt falls off what we approved back in June regarding potential for future geo bonds. >> Correct. Yes. >> Based upon how much debt falls off totally no more than 24 million something. >> Correct. Yes. Those will
049be used as future needs arise. >> Thank you. >> Any other comments or questions? >> All right. We will now take a roll call vote. Hi, >> I >> that passes unanimously. Next item on the agenda, approval of claims. Mr. Herbert. >> Thank you, Mr. Cherry. Uh we have three claims uh here before us this evening. We have our pre-written claims of $731,4.35. We have our first uh written claim or regular voucher of $523,71720 and then we have our final claim of1,166,91710. Uh bringing total claims for the month to 2,421,63865. I would ask for the board's approval of our claims here for the month of September and happy to answer any questions. Motion to approve the claims as presented. >> So moved. >> Thank you, Mr. Bryant. Second. >> Second. >> Thank you, Mr. Hempil.
050Comments or questions. >> The contracted buses that I see here. What do we use those buses for? That's our yellow buses that we are transporting students in. >> So, just normal everyday transportation. >> How that work out? Um my only hesitation is cost but as far as the actual transportation of the students and how they've worked with us extremely well. >> And is this they've done an outstanding job. >> Is this in lie of driver shortage still or >> correct? Yes. >> Trying to lighten the loads per route. >> It is one is for driver shortage as we continue to hire on drivers. We've been able to reduce that. We started with the year the start of the year with four of our contract drivers. We're down to three now. We've been able to start
051to reduce that. We're hoping that we have a couple more drivers in training that as we get them online and up and running in routes, we can continue to reduce this number down till we get to where we're not reliant on them at all. >> So, Dr. Shaver, how many drivers are we show right now? >> I would say three plus. We need to replace those three routes and then we it would be nice to continue to expand a little bit. I think we could use five drivers uh for sure. Uh but we've also been expanding a little bit as we've been bringing on drivers because we had a couple routes that just had we had just had to have another bus. So as we brought people on, we had we're running another route or
052two than we were uh in the process. As Mr. Herbert mentioned, we've still reduced one of those contracted routes, but we're still at three now. We'd like to get those replaced uh with regular route drivers. And then just due to the need for subs and potential need to continue to expand, we'd like to hire a couple more drivers. So, we have a couple in training right now and continue to look for drivers and add as we're capable of doing. >> Do they cover their own fuel when they're doing that, too? >> Yeah. They cover all their costs. They cover insurance. They cover their any mechanical needs of their buses and their fuel and everything. >> Everything. >> Any other questions? All right. Well, now I'll take a roll call vote. >> I I >> I
053>> All right, that passes unanimously. Next item on the agenda, approval of payroll claims. Mr. Herbert. >> Thank you, Mrs. Cherry. We do have three claims for payroll here this evening. Excuse me. We have the September 12th payroll claim of $857,36340. We have our September 26th payroll claim of $839,000, $82453. We have our October 10th payroll claim of $845,81, bringing all three total payroll claims to 2,542,988.94. I would ask for the board's approval of our payroll claims this evening and happy to answer any questions. >> All right, I need a motion to approve the claims as presented. >> So moved. >> Thank you, Mr. Helil. Second. >> Second. >> Thank you, Mr. Bryant. Comments or questions? We will now take a roll call vote. >> I [Music] >> That passes unanimously. The next item on
054the agenda is old old business. Seeing as we have none, we will move right along to new business. Consider approval of personnel recommendations. Dr. Schaefer. >> Thank you, Mrs. Cherry. And the personnel report is before you, and I would recommend approval of it as submitted. And just note, we are approving our winter lake coaches uh in this report. >> I need a motion to approve the personnel report as submitted. >> So move. >> Thank you, Mr. Bryant. Second. Second. >> Thank you, Mr. Brown. Comments or questions? >> Dr. Schaefer. Um, are you any closer to determining what you're going to do with the vacated position of coordinator of operations that I think vacated back in August? Are you going to eliminate that or where you at with that process? >> We are, what we've done
055currently is try to redistribute uh some of those duties, all those duties to other people on our workforce. And right now we're just we've kind of got that set up and we're giving a little time to see how it goes. When I say see how it goes, you know, can we function efficiently with those um work pieces on other people's desks. Um I will tell you it's been a little little challenging here with a couple of things. Um so we haven't ruled out uh shifting some of those to a single person. We just aren't quite sure what that will look like yet. is going to require us to find someone else in the district where we can maybe expand their role a little bit and give some of those duties to them. And a lot
056of it gets down to um making sure our door controls and facilities are set up. Uh just tonight, for example, we had a little glitch uh with with the door controls and getting those set up. When you have those on one person's uh job description who's used to doing that, working with it all the time, it's more efficient. It works a little bit better. So, as we've distributed duties, um, we're given a little bit of time to see if we can manage that well in the best interest of everybody in the district. If we can, we'll keep moving down that path. If we can't, then we're got to back up and say, okay, does this need to be an expanded role for someone? Do we have someone we can hand sort of all these duties
057to? Do we need to add someone hopefully a little lesser cost to do it a little bit a more efficient way than we did previously so we can manage the duties? So, right now, I would say between now and probably the end of the semester, uh, we're going to see how things are going. If we can manage it that way, great. If not, then we'll back up and and have to make some changes. >> When you say Sorry, Jim, when you say see how it's going, who who does that position report to? Is it who who's in charge of that that coordinator? Who do they report to? >> Yeah, it reported up through Mr. Land who's a facilities director. Uh, then would report up to Mr. Herbert on the operations side. >> Okay. Oh, and
058sure had a say in that or they reported to him some door. >> We had more of a Yeah, we had more of a joint role initially. Uh, as we brought SRO's on, they've been able to self-manage the department a little bit better. Uh, so that position's duties were more predominantly just on facilities. >> Okay. >> Um, so that's that's really where it's where it lies. >> Yeah. Thanks. And so that position as you're looking at that you haven't made any staffing cuts to the pending addressing shortfall in the operations fund. The salary for that position and benefits does come out of the operations fund. >> That's correct. So right now we have an ongoing savings to the operations fund as we speak. >> And if we eliminate that position, we'd have a continued ongoing
059savings. >> That's correct. >> Any other comments or questions? >> All right. will now take a roll call vote. >> I >> That passes unanimously. Next item on the agenda, approval of administration building bids. Mr. Herbert. >> Thank you, Mrs. Cherry. Uh before you this evening, we do have the formal request for the board's approval of the submitted bids for administration administration building project. I'd also like to reference that Mr. Adam Weezner from Bartum Coilma, our architecting firm is present with us this evening that would be able to answer any additional questions that we might have. Uh but I will say that we are recommending approval of the TD Construction Company from Danville, Indiana as the contractor for this project. uh TV construction submitted the lowest responsive and respondable bid with a base bid amount
060of uh 3,350,000. Uh we further recommend that all the ad alternates with the exception of number 3C be accepted. Uh this pertains to the new asphalt shingles that would have gone on the old portion of the building. Uh with the other alternates accepting technically 3A and 3B that 3 the alternate would not be needed. Uh so therefore we are recommending uh rejecting that alternate but accepting the other ones. Uh again uh they were the TD construction company uh the was the lowest and responsive and responsible bidder. Uh and you can also see the bid tab is attached to your board doc so you can see where those bids did come in at. Uh so again happy to answer any questions and so would Mr. but would ask for the board's approval of the bids here
061for the administrative building project. >> I need a motion to approve the administration building bids as presented. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Brown. Comments or questions? >> Just a comment or question. So, the letter that we have in here, it looks like the overall bid with all the alternates is 4,32,000. >> That's correct. >> Um, does that include the parking lot that we had talked about? >> Yes. >> And some of that exterior pieces that we kind of talked about. >> Yes. The parking lot was one of the alternates that accepted that number. >> Okay. So, with that all coming in at the 4,32 Dr. Schaer. Um, and that particular geo bond is that being paid for out of the geo bond, isn't it? >> Yes, correct. >>
062The 24 >> five something. >> So, it's projected that's going to have quite a bit of a balance. That's going to be a help. It'll help us with one-time expenditures and the operations fund as well. Correct. >> As we previously discussed tonight. Is that correct? >> That is correct. Yes. >> Okay. Thank you. Any other comments or questions? >> Got a question. You had the lowest bid didn't win, correct? It didn't turn in all the information correctly. Is that correct? >> I don't I don't see that on this. Am I missing it on the on your sheet? >> Did you guys just eliminate them? >> It's not on the bid tab. >> Okay. They they were just way off on their figures, I'm assuming. >> No, the bid packet wasn't complete. was not required state
063requires every >> gota just curious what did see it on there >> and is uh the firm that you've recommended TD construction company are they Hendricks County greater Indianapolis area Indiana >> uh street about half mile down the Very close. >> So, so local. So, local. >> Yes. >> Yeah. The three lows were all local. So, yeah. Good. Very pleased with how it turned out >> doing it the way we did going away from the minor agent having a hand in it. Do you feel like we saved ourselves quite a bit of money doing it this way? >> Um, I mean, we also shrunk the building. You know, the design is not the same as when they arrest it. So, it's not totally something to do with it, but it's not I'm just glad we
064got >> was able to let some local >> businesses come in and bid on it. I don't know. Do these guys get to bid on the other jobs? Modern agents. >> Yeah, they're all public. So, anybody that's qualified can bid on any of it, but I do think there's different tiers. >> And given your eagle review of the what was all planned for each of those alternates and the base plan. Are you confident in saying you will not back be back here later asking for what were those called? >> Contingency, right? Or no, >> change orders. >> Yeah. >> There's never been a job without one. It just depends on where it comes from and what time the timing of it. We do have contingency built in which we hope covers everything. a little bit
065of a renovation. Feel pretty safe with it. But yeah, there's always changes, so try to balance that. >> Thank you. >> Any other questions? All right, we will now take a roll call vote. >> I All right, that passes unanimously. Next item on the agenda, school board policy review. Dr. Schaefer. Thank you. Um, our September meeting um that the board had asked to review the ECA policy uh which is schoolboard policy uh 6610 on curricular funds. Uh so we had a little bit of discussion on that in September and the board requested to bring that back to discuss it further here at the October meeting. Um a couple of the item uh topics uh we talked about a little bit um were to make sure we have the the treasures reports to the board. Um
066we talked a little bit about the timing of that, you know, whether it be once a year, twice a year, uh something like that. Uh we also uh talked about uh potential of auditing those funds because the state board of accounts as we discussed no longer does an audit on those. So that could look a couple different ways. I think uh we could engage with a private auditing firm to have those formally audited. Uh there there is a cost to that. It's not it's not a cheap one. Um but there is a cost to that. Um may well be worth the dollars expended. Um, we also talked about maybe doing that internally, which I we're not auditors, we don't have auditors, so I I I refrain from using the word audit there, but at least
067do an internal review of those accounts or reports uh perhaps when those are submitted to the board. So, that's what I really want to talk about tonight a little bit is what would the board like to do with that? Um, I think if if I remember correctly, we talked about bringing those reports forward from the treasures at each building uh perhaps like in February, maybe in September, October school gets well underway, looking at those a couple times a year. Um, do you want to do that a couple times a year? Do you want to do it once a year? And what type of internal controls would you like to put on that if any additional? Um, if we talked about auditing, what what would that look like to the board or is that something that
068you would you would want to do? My initial thought is is that I'm whether we do quarterly or bianually um or whatever the time frame I think the policy should be updated to indicate when those reports will be brought for the board. I'm fine with it being an internal review. Um and again, as far as that process goes, I think it's a similar situation as we look at some of the other fund accounts. It's a matter of recognizing what monies were receded in, what expenditures there were, and then highlighting some of the key expenditures that was part of that. That's my thinking on internal would be plenty good for me. >> Just knowing that somebody's got it, looking at it. I I guess I would take for example I think on one of the reports
069tonight there was extracurricular funds had list of $15,000 I take it that's from the >> program book >> the program booklet so to me again that's one of those things that you know that it's publicly recognized again on some timeline with it and that's why maybe I'm thinking Is that done by season or by semester? >> Those are going to be done by season. >> By season. >> So we'll have a fall, winter, and spring. >> So again, I think maybe if you did something semesterly, you'd have a report showing the receipt of those funds coming into the accounts into whatever account it is or any other account in terms of how they got their monies. And again, I would think that that would bubble up through the business office and become presented as a
070separate report within the business area. That's my thinking on it. >> I think that provides a transparency. I'm okay with just an internal review, >> you know, unless we find a problem. I'd want to bring someone from the outside in. Um I think twice a year would be sufficient. Um to review those. I'm not sure how you would break that down. You have, you know, winter sport that kind of encompasses two semesters. But I mean, I think we can look at that as we go to determine how we're going to to break that down to review those things twice a year >> and we may you may present it and we may say, "Hey, let's let's do this a little bit differently." But until you get into the nitty-gritty of it, what you're going to
071have to present, it's kind of hard to narrow down a whole lot what it is. >> I might propose for this year, you you would do it maybe bring it to us in June or July after a after a full school year and then then >> for simplicity maybe. >> Sure. >> Yeah, that that seems realistic. >> That might be a good starting point. And then if we want to see that an update January, February, somewhere in there, we can we can do that. >> I just think as as we go along that process, we need to make sure eventually though >> that that first paragraph gets the updating of when we are anticipating it to be before the board. >> Uh what to give the board a little bit of flexibility. Would you want
072to just we can say you know, by annually. I mean, >> I don't want to paint anybody in a corner a specific month because I know how that gets, but >> by annually gives the flexibility that >> it could be at the end of the first quarter of the year and then at the end of the third quarter of the year, >> it could be. So, to me, it gives that flexibility, but at least then the board can anticipate when it's coming as opposed to the way it's been written. >> It just never happened. >> So, We'll add that wording and bring it back next month and we'll go. >> Yeah, I'll do a little touching up to the verbiage in there. Bring that back for for approval. >> Is that everybody? Everybody good? Um,
073Mrs. Moore, Mr. Brown, is that good? Is that good? Okay. >> With the understanding that this year we won't get those until June or July of next year. >> We're okay with that >> by annually being starting in 2026. >> Okay. And again for clarity of the policy you could always say that it's going to be done by annually starting with calendar year 206 policy kind of then has an indication of when that started. >> Say that again. Do you want to wait and adopt this policy in December or January? >> If it can be changed, I'm not sure why it can't be presented for adoption at the November meeting. >> All right. Any other thoughts or comments? Okay. The next item on the agenda, school board policy updates. Dr. Schaefer. >> Thank you. Yes.
074uh before you uh are a set of three policies that we reviewed uh last month on a first reading and those were updates on our student attendance uh updates on the date of dates for the organizational meeting which moves that back to 30 days in January as a statutory change this year and then uh likewise with the teacher appreciation grant uh the old grant process verbiage is no longer valid uh so what uh they're telling us is that we can remove those from our active policies. Uh state law says we do need to archive them though. I'm not sure why, but we can remove them from the active policy because it no longer applies. And then we can archive that just if it's there for reference. And we do have an archive section in our
075board policy manual. So again, back for second reading. Um be happy to entertain any questions you might have would ask the board's approval of uh schoolboard policy 52000151 organizational meetings and 6420 teacher appreciation grant. >> All right. Motion to approve these schoolboard policies as presented. >> So move. >> Thank you Mr. Bryant. Second. >> Thank you Mrs. Ward. Comments or questions? All right. We will now take a roll call vote. >> I >> hi. >> That passes unanimously. Next item on the agenda, superintendent report. Dr. Schaefer. >> Um, thank you. Um, yeah, just a quick update here on Lincoln Street lighting effort. Um this has become a a bit of a joint effort uh between the school corporation and town of Danville uh and also the redevelopment commission. And just to update you um we've
076been working with Duke Energy for the last probably year and a half to two years thinking about what would it take to light Lincoln Street from uh Mackie down past the middle school here. So our student particular students walking in the morning and evenings um it's it's better lighted because it is very dark through a couple of those stretches. Um Duke had come up with a couple different plans for us and so we were looking for how to fund that. It's it's technically a town project because it is street lighting. Uh but also understanding like us the town has limits in their budget. So I've been looking for a way to do this. Well, we reached out informally to the redevelopment commission uh here a month ago and they indicated interest in in helping us
077fund this. So, we went back to Duke. Uh the town brought their team on site. Duke brought a couple of their representatives on site and we were there and walked the entire distance. And we think we have a workable plan that's also an affordable plan. Uh Duke has also reassessed this because what they're telling us now that we can actually take LED light heads and fix those to existing wooden poles uh which start down at Mackie and come up here almost to the middle school so we can retrofit existing poles with LED light heads which saves a lot of money uh because the electrical is already run down the street there. Once we get to the middle school the poles are much you know they're not there. So, and we also, and I appreciate this,
078that the town's being sensitive to the look it would put in front of the middle school. So, what we're talking about there is installing three to four steel, more ornamental types of poles that would match with across the street um and give a consistent look down through here. And they have to determine yet, but they'll go at least to where our crosswalk is here at the middle school. And we believe we'll be be able to hit probably hit all three drives into the middle school because the last one down there is also where we intersect with the last street coming out of uh Clear Creek which would also help pedestrians and drivers in that area. So right now it looks like about eight uh retrofitted uh lightheads on poles and three to four three or
079four metal ornamental poles across the front of our property here. uh they would need to run the uh electrical for that part of course and we asked for an estimate. I think the the rough estimate we got was in the $30,000 range but then there was an ongoing charge monthly to the town. Uh and that was a combination of energy but also some of the materials so and and labor. So what we're trying to do is minimize that cost for the town. Uh the price is is in a range we find to be affordable. So, we're going back to Duke and saying, "Hey, can you take some of that ongoing cost, wrap that into the upfront cost so we can make that payment upfront and then the town have, you know, just the energy cost
080moving forward in LED lights, which would be a reasonable amount uh for that. So, once we have that updated estimate from Duke, um I know Mark Morgan spoke at the RDC meeting. um will go he'll go back to the RDC with an updated cost and ask the RDC formally for those dollars uh to do that project and I uh certainly supported that appreciate uh their efforts to work with us to provide light here uh for the street and overflow one of the sidewalk areas. So wanted to give the board an update on it that's coming along and we appreciate the efforts of everybody involved. >> So for clarity, what do you anticipate being the district's share of the cost? >> Nothing. Yeah, nothing other than just, you know, joining in the effort to try to
081get that that done and keep everybody moving forward. Uh, and they're they're doing that. We again greatly appreciate their effort to do so. >> The cost to the town, does that run the lights all night into the morning or is that just purely for students safety? These things are going to light up at 6:00 a.m. and run until 9:00 a.m. or 8 a.m. I >> I believe they'd be on the same cycle as the other street lights, >> which would would be on when we need them. Um, I would I would assume it'd run a little bit later than that, too, like the other um the other lights do over in Clear Creek and other adjacent areas. >> All right. Next item on the agenda is announcements. Fall break will be the week of October
08220th through the 24th, 2025. We will hold a special schoolboard meeting on Monday, October 27th at 7 a.m. to discuss and approve our budget. Our next regular schoolboard meeting is November 10th at 6:30 here in the Danville Middle School training room. That is that is when we will hold, as I stated previously, our second preliminary determination hearing on the building project and also the maintenance project. I need a motion to adjourn this meeting. >> So move. >> Thank you, Mr. Brown. Second. >> Second. >> Thank you, Mr. Hel. Can I just say all in favor for this one? All in favor? That passes unanimously. Thank you everyone.