001does say 629. >> Yeah. >> Sorry. >> Yeah. >> All right. >> Good evening everyone. We'll go ahead and get this meeting called to order here at 6:30. >> If you'd like to join us, please stand to say the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. The first item on the agenda is amendments to the agenda. Do we have any this evening? >> Uh, Mrs. Cherry, the administration have no amendments to offer. Thank you, >> Mrs. Mr. Cherry, I would request that we amend the agenda to include a review or discussion of schoolboard policy 6610 extracurricular funds based upon the email I received. Um, two of them
002uh on Friday and over the weekend. I have some questions that stem that I think uh would be good for public consumption. Is that a motion? >> Yes. >> Okay. >> Do you have a second? >> Second. >> Okay. >> I'll say this one more time. I'm not a fan of amending these agendas like this. Does not give the public an opportunity to be aware that we want to talk about it and come and have a say about it if they want to. >> So, that's a concern I have. I understand your concern, but at the same time, I think that the public would be able to watch the meeting on YouTube if they can find it. For example, I note that they couldn't find the June 9th meeting. It's not there. There's the May
003meetings there, the July meetings there, the August meetings there, the April meetings there. So, I think we have some inconsistency in terms of meeting our new state law obligations that started to occur February one. >> I think that tends to sometimes do that. We're recording and it equipment doesn't work. I think we could do a better job with that. I don't think it's that hard to clean up. >> I understand that. >> Anyway, I'm making my motion. There's a second. >> All in favor? >> I. >> Any opposed? >> I. That passes three to one, Miss Penny. >> Next item on the agenda is community input. No one is signed up to speak this evening. If anyone in the audience would like to come up and speak, you have three minutes. Please step to the
004podium and state your name and address. Seeing as no one is stepping to the podium, we will move on to our next item, academic update and review of annual survey results. Dr. Walker, >> thank you. I'm going to get the presentations up here. Hide this. Okay. Um, I have a couple of different presentations for you all tonight. The first one is on the district Oh, district survey results or the survey results. Either either way. So, the district survey results. These are the survey results from last year uh last school year. Uh, first I want to talk about the staff survey. So, we did have 166 total responses and that those encompass all the of the staff groups. So, we have classified and certified positions both represented as a part of this survey. >> Sorry to
005interrupt you, but >> Oh, you're fine. >> How many possible responses could there have been? >> Uh, how many staff do we have? >> Just Yeah, >> probably have >> just under 400. >> Yeah, I was going to say three. Yeah. Uhhuh. >> Yeah. >> A third. Not very good. >> Yeah. >> Okay. Thanks. >> You're welcome. Um, so we did have representation from each building and so we have sort of a comprehensive balanced view of the current status as we look through the information here. So as far as the staff survey went, um, a few strengths kind of made their way to the top. Um, staff reported that they're proud to work in Danville Corporation. Um, they enjoy coming to school most days. That's a great thing. Um they talked about the strong relationships
006that they have among their colleagues and with students especially at the middle at the elementary and middle school levels. Um staff recognized progress with the construction and facility improvements and most of them feel very safe in their classrooms and common areas and if not they feel like they see that some of the improvements that we're making are due to um safety and so they were all a fan of that. Um and they also highlighted creative engaging instruction and value the support of their instructional coaches that they get. A few areas of concern from the staff survey um that came up sort of in different pockets that we saw. Um we did note some uneven curriculum alignment both horizontally like across grade levels and courses as well as vertically like between buildings and as building um
007as the same course kind of shifts from one building to the next. Um, another area of concern was our growing e population, which has just created additional need for support both in and outside of the classroom. Uh, mental health and behavior uh, supports were identified as a large need for many of our staff as well as the need for more professional development on instructional best practices and differentiation. So, as far as immediate action steps based on this survey for our staff, our uh, small data team gets together. We look at these staff results as a group. Um each um of us looks um from our own lens. So I may look from the district lens, but each building principal is looking from their own building data as well. Um we also break this down by
008students um and staff in in different areas. So you know, we take the special education staff and you know, Mrs. Lacy looks at those staff and we look at those different separate areas so that each staff can see the um data as a whole and they can also see in their own specific department area and then they kind of use that data to come up with some immediate action steps. So, some of the things that we talked about at the end of last year that either we are working on implementing or honestly have already started to implement um that we started uh this this school year was to again prioritize curriculum mapping completion and monitoring of consistent implementation across buildings during PLC meetings. That's been something we've been working on and will continue. Um we
009also have decided to offer some targeted professional development this year for our teachers. So, we're going to be talking about supporting EL and diverse learners. Um, we have a um one of our professional development days later in the year will be dedicated to our EL population. Um, as well as differentiation and instructional best practices. So, another one of our professional development days we organized is around tier one and tier 2 instruction. So, trying to help give students the best instructional um opportunity the first time around as well as how do we help those who may not have gotten it that first time around. And then some specifics from the buildings um very specific to some of the needs that they saw. So uh North is adding mobile offices in the hallway to be closer to
010behavioral needs in the classrooms. And they also added a behavior support teacher this year to support students that have some um some behavioral needs. South is continuing to use a behavior committee to address staff concerns and ensure consequences are aligned and communicate those outcomes with staff. The middle school has added an additional EL teacher. So Rachel Bush is now at the middle school full-time. That's allowed Kim Hayes to focus on EL just at the high school and then Stephanie Brewer takes all of the elementary students. So adding that additional support has been great. And then the high school added a warrior card incentive for students to recognize them for their hard work. And also they've already started encouraging more student participation as the mob is traveling to various school events. um school spirit was something
011that was seen as as one of those areas um that they wanted to see some improvement in. On the parent survey, we had 309 total responses. So, you know, I put a note in here. This number is up from last year. So, last year we had 250 student uh parent responses, but obviously still represents a smaller percentage of parents than we would prefer on this survey. We did try to give the survey out at a different time this year, a little earlier in the school year, and we feel like that helped. it was better timing for parents. The end of the school year can get a little crazy um with all of the end of the year things. So, I think we'll probably use that same timing again. So, we think that may have helped,
012but we still would love to have more parents complete the survey. Um we did have equal representation from each building though. So, this is sort of a good whole picture. Uh the strengths from our parents that they shared um they talked about parent teacher relationships. So, 96% of our parents felt comfortable talking to their child's teacher or teachers. Um, communication was a big one. So, 97% of our parents um that filled out the survey consistently read the school communications. So, that is outstanding. Um, belonging and care. So, 96% report that their child has friends and feels connected at school. That's very important. And the small town culture. So, parents repeatedly praised our community feel, caring teachers, that sort of small town feel that I know we are also proud of here in Danville. some areas
013of concern that parents shared. Um, so our families of high school students wanted more electives and clubs and enrichment and academic both academic and extracurricular. Uh, parents expressed concerns about student behaviors, fairness and consequences and safety disruptions. So that aligned with our staff survey. Um, while most parents read the updates, some feel left out of the loop on ways we teach nonacademic content like bullying and safety and some of those things. Um and then 14% of our parents disagreed that homework was high quality and supported learning. So those are all areas of concern. And to address those some of these immediate action steps that our team has already talked about um is that we want to share more regular updates on non-academic programming like bullying prevention and seal safety for uh via our school and
014district communication. Uh we did work on streamline our student handbook this year. Um we got our staff one um complete this last year and we've kind of been working on streamlining our student handbook a little um to ensure that there are some consistent behavioral expectations across schools and so parents are more in the know about um behavior and what some of those things look like from building to building. Um we did streamline our grading practices um recently that hopefully that provides a smoother transition for students. Um but homework practices I think are a great conversation to have next. Um, we want to increase access to clubs, arts, electives, non-athletic extracurriculars, um, and balance the recognition and resources across all sports and activities. So, that's something we've already started to talk about. What are some of
015those opportunities we can add for students? Um and processes were streamlined between buildings including family communication timelines and expectations for when a teacher should reach out to parents so that we are a little bit more proactive um versus reactive there in um getting the information to parents that they need. Any questions on our staff or parents survey from the last school year? >> I don't have any questions, Dr. uh Walker, but I would like to see the the raw results as I did the last few years. So, >> if you could send those for me for both the uh staff and parents. >> Yeah, >> I appreciate that very much. >> I could do that. Absolutely. >> Okay. Comments or questions? We go on to the second. Okay. All right. Now, up to academic assessments.
016So, these are all of our academic assessments from last school year. Um, the last one that came in was our I read three. So, that was the last one we were waiting on. And now that we have that, we're happy to share these results. Um, I want to start with iLearn. So, that's our assessment for grades 3 through 8 in both ELA and math. I always show this um sort of analysis over time just because I think it's very interesting to see sort of the dips um the natural things that occur. Um, so when you look at some of the progress, you see some of those dips. And I tried to kind of explain, um, anytime the standards are updated or there's an updated test, the state kind of as a whole takes one of
017those dips and then you sort of figure out a new test and then they make another change and then you kind of figure out that test and then they make another change. And so you see some of those kinds of dips um that all um, kind of go over time. Um, so it's interesting once I put all the other schools on, you'll see that we all kind of take the same sometimes um, ups and downs as you go. So, while it may look like um some of these from year to year you may be doing better and worse, sometimes the new test comes in and it kind of changes changes the game on you and you have to kind of figure out um a new set of standards. So, um our scores in the top
0188% um in Indiana this year for our iLearn success and I always like to not only kind of show our number and talk about where we are in the state, but um look at some comparisons. Um so, I have an analysis over time. These are all the numbers, but what I feel like is sort of more interesting to look at for me is um the graph of um the analysis over time. These are Hendricks County schools. Um and I know it's small in the in the key down there, but you could kind of see where um where Danville is at, where we are at in the um county um where we sort of rank and then how those scores change over time. you see those same dips um like I showed you on that on
019that first slide there that everybody kind of takes those same things but this kind of helps us track where we are um as we go through. So we compare ourselves and a lot of things with this Hendricks County group. These are the other schools in our school district um as you see we took a nice increase this year which was um outstanding to see. And then we also have a like cohort. So these are schools that we've put into a system. We have that have about the same number of students we do about the same number of special education uh population that we do about the same amount of free and reduced lunch students as we do about the same amount of e students. So this is a group that looks very much like us
020as we look from school to school. Um and so this is a group that we kind of keep our eye on as well. Um, and so we have the the chart there, but again the the graph kind of paints a better picture for me. And you can sort of see where we are and where we perform with this group. Um, and as you can see, we were leading the pack there um, this last year. So that was very exciting on our iLearn results. >> Are those the same groups of schools that you look at year after year after year? You didn't just go in and pick >> correct. We were better than and put on a graph. >> Correct. Yes. Correct. >> Yeah. Uh next one is SAT. This is our um grade 11 assessment.
021Um so our SAT scores um really soared this year. Uh our high school teachers worked really hard and you can see they made huge progress. There are not as many of these data points as there are um I learn because this test has just been added a few years ago. Um so we've only got a few data points where the SAT was a required test. Not that our students didn't take SAT before, but it wasn't a state requirement. And so, um, 2023 was the first year that the state required. So, we've got data from that point on. So, um, you can see on the left there, that's our like cohort, and on the right, those are the other Hendricks County schools. Um, and so we ended up, uh, with a scores in the top 4%
022in Indiana. um due to you know a lot of hard work I think by those teachers and us getting things aligned to the SAT assessment. So we were really excited about those results. Uh next one was I3. This was our required grade three assessment. Um so we were in the top 14% in the state. Um well above the state average there. You can see again on the left is our like cohort group and on the right are the county schools. um did a great job and you know those those percentages are very high. The um state average is 87% and we're consistently above that state average. Um so our our goal is uh that 95% mark is a huge mark at the state level. Um that's where the the state goal is. So anytime we're
023over that um 95% we feel like we're in very good shape. >> Morgan, is it like by 2028 that all schools have to be at that 94 95%? Yeah, I think they want the 95 um percent and you know and you're we're creeping creeping there for sure um with some schools with with a lot a lot of room to to still grow up. Um but they have in the past um couple years they've recognized schools at that 95% level and up that are you know schools that have already gotten there ahead of the state goal. So >> do we know how we did like in the second grade? Second grade takes I read three. >> Uhu. And do you know what our percentage was there? >> Yeah, we we had like we were mid60s for
024our second graders. Um our goal internally is to try to get to 70%. Um that's what we've targeted. If we can get at least 70% of the second graders at a pass rate, we feel like that gives us a small enough group that we can really intervene at third grade. Um so we're we're close. >> Yeah. >> Yep. >> So we are obviously celebrating. So um you know staff hard work uh care for the students made awesome results possible this year. We want to take time to share our pride and our gratitude with teachers um and you know continuing to build a culture where success is celebrated. Um our goals for this year sort of based on that data and all the data that we have come in. Um we want to provide strong tier
025one instruction. Again that's the instruction the first time that we um are giving it to students. um strengthening tier 2 interventions. So after I've taught content for all of those students that may need some additional help on those grade level standards, we want to really strengthen the tier 2 interventions that we're giving them this year. Um improving the PLC process. Um something that we've been working on, but again is is at the forefront of our minds there. Um and then developing college and career readiness skills. We've been working on some of those um skills as a group. And so how do we integrate those into um our academics? Um so some next steps um data dives have been completed across the district to look at strengths and discover areas of need um things that may
026need some additional attention. Um you know we we definitely celebrated the success, but we're always looking to to get better this next year. Um our PLC goals for this year are ensuring that every student masters every essential standard um for this year. So that is the goal of every PLC and so we're working every week to try to get to that point. Um we're going to offer some professional development. So um we're going to align with our students needs. So we have Luis Cruz who's going to come and speak at our first PD day and he's going to talk about tier 2 interventions. We're very excited um about him coming to speak to all the staff. And then our second PD day will focus on EL learners. And that's something that we saw as a
027need on the survey, something we see as a need in our data. Um, and so we're very excited about that. And obviously staff will continue to monitor progress through their assessment and data reviews. All of these data points are things our PSAT, our MClass, EXL, ILarn checkpoints. There are a lot of tests that we take throughout the year. And those are the tests that we utilize to help give our staff the data that they need to figure out our kids making progress before we get to that final checkpoint. Um, that final test at the end of the year. And then obviously just maintaining a culture of accountability and excellence among our staff. Any questions over any of the data? >> I have a couple questions. >> Yeah. >> Um the first one has to do
028with next steps. If the data dives have been completed, >> why would that be a next step since you've already completed? >> Well, I >> I'm looking for to me the communication is a little clearer. I'm looking for clarity on how that becomes a next if you've already done the dives and studied them. >> Sure. >> Why would that be a next step in the process? >> Yeah, I think it's a it's an ongoing process. So, you know, we looked at the end of the year data from last year, but we also want to look at our MClass and our PSAT and our LL data that we get, our checkpoint data through this year. So, we're always looking at the most recent data and trying to make adjustments on the fly instead of waiting until
029we get to the end of the year. where we take iLearn again and go oops you know we went down by a few points so we're constantly doing that all through the year >> and so these next steps are things you're in the process of working on correct >> yes things that have already been accomplished and things that we will continue to do all throughout this next school year >> so then how does that relate to how you constructed your goals for 25 26 knowing you don't really have all those steps done then how >> doing mean these >> yeah how did you >> go about setting those goals knowing that you really haven't completed the study of the data. >> Well, so I mean we've completed what we had from last year and so
030we utilize that data to sort of make our plans. These we do our district goals we did at the beginning of the summer um which gave us a lot of time to figure out professional development for this next year. But we continue to kind of take these goals and you know providing ste tier one instruction means we we have to have data as we go to know how we change those. So at our PLC's our our uh teachers are constantly looking at how to give better tier one instruction as we go through. So >> do you adjust those goals as you go through as you complete the next steps? Will you adjust those goals throughout the year? >> So we have number you know we have like specific percentage goals that we have for each
031of these assessments and so those stay steady through the year. Um but I would say these these district goals are more overarching. Each individual PLC will look at their own grade level in their own department and say, "Okay, if we're trying to get our kids on the SAT to 56% passing, here's what we're seeing on the PSAT." And so, we need to make adjustments on the fly in order to ramp that up to get us to that final percentage. >> And is your evaluation of those goals qualitative or quantitative? um our actual dashboard goals that like we report on um here um on our like our um like our our district goals that we the actual percentages um those we report out on every year. Is that what you're asking? >> Well data is evaluated
032terms of qualitative and quantitative. Quantitative uses numbers qualitative is more of a >> so those are approach things. So yeah, >> in reference to doing qualitative quantitative, what is your process for evaluating those goals as you end the year of 2526 to determine how well you've performed on? >> I see what you're saying. So I mean our quantitative goals are those percentages that we have set um at the end. This is sort of the game plan for how we increase and get to those numeric goals by the end of the year. a little different take I guess game plan and goals are a little different in my mind but thank you. >> You're welcome. >> Any other questions or comments? >> Thank you. >> You're welcome. >> All right. Thank you, Dr. Walker. The next
033item on our agenda, approval of the minutes from the August 11th, 2025 regular school board meeting. I need a motion to approve the August 11th meeting minutes as presented. >> So move. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Bryant. Comments or questions? >> All in favor? I. Any opposed? That passes unan unanimously. Next item on the agenda, approval of public work session minutes from August 11th, 2025. I need a motion to approve the August 11th public work session minutes as presented. >> So moved. >> Thank you, Mr. Bryant. Second. >> Second. >> Thank you, Mr. Hempil. Comments or questions? >> Have a question in reference to how we post those within board docs. Is there any reason in board docs you can't create? We have the audio at the bottom.
034The audio though once you click on it, you've got to sit there for same time as the meeting to listen to the audio of the minutes. Given what the new law has asked of us as of July one, is there any reason we can't take and put a link to the YouTube videos um at the bottom just like we do the audio people that to see those and just click the link there? >> Yeah, I I would need to defer to our tech department to answer that appropriately, but we can check on it and see if it's possible. We're happy to do that. And then if we're not going to do that or it's not possible um given the archive that that new law asks about, what is our process for then providing the archived
035access to the public without them needing to do a search of YouTube? >> Uh I think we'd have to see if there's another way to direct them there. Um we may be able to locate those videos in a different location on our website too, which is a possibility. Um, again, I'll need to see what's technologically possible since we're using YouTube to host those, but we could perhaps like on the board link, maybe create a direct link to those uh by meeting, which would be easier to find them. I I certainly see your point there. Yes. >> Thank you. >> All right. Any other comments or questions? All in favor? I. Any opposed? >> That passes unanimously. Next item on the agenda, treasury reports. Treasures report. Mr. Herbert. >> Thank you, Mrs. Cherry. Uh, for our
036August fund balance and our property and state tax supported funds, we had $8,267. The education fund had actual expenditures for the month of 2,124,35. We had no expenses in our debt service fund. And our operations fund had actual expenditures of 1,1,467. We transferred 280,000 from the education fund to the operations fund. And that brings our corporation's total transfers for the year to 11.52% of our total education fund revenue and 12.39% of the total state tuition support. Uh I will point out that obviously these expenditures look a little bit higher than typical. That's because this was a three payroll month uh for us. And so that's why some of those expenditures specifically in the education fund and the operations fund are a little bit higher than you've seen in a typical month. So I would ask
037for the board's approval and happy to answer any questions. >> I need a motion to approve the treasures report as presented. >> So moved. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Hempil. Comments or questions? How does our transfer from the education fund to the operations fund compare from a year ago at this time? Is the percentage up or down? >> Uh it's about in line with where we were last year. I could look that up pretty quick, but uh it's right in line. We were averaging about 11 and a half% all through last year. Uh if you remember, that's actually a little bit down from where we were in the previous years. We've been right around 13 and a half% kind of maintaining that dollar amount or that percentage I
038guess. Uh, so compared to last year, it's about right where we've been last year. Thank you. >> Any other comments or questions? All in favor? I. Any opposed? That passes unanimously. Next item on the agenda, approval of claims, Mr. Herbert. >> Thank you, Mrs. Cherry. Uh, this evening we have pre-written claims of $389,397.73. We have our traditional claims of $474,43161, bringing total claims for the month to $863,829.34. I would ask for the board's approval of our August claims and happy to answer any questions. >> A motion to approve the claims as presented. >> So moved. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Bryant. Comments or questions? All in favor? I. Any opposed? >> That passes unanimously. Next item on the agenda, approval of payroll claims. Mr. Herbert. >> Thank you,
039Mrs. Cherry. We have two payroll claims here for the month. We have our August 15th payroll claim of $88,35.93 and we had our August 29th payroll claim of $833,378.82. uh bringing total claims for the month to 1,641,684.75. So I would ask for the board's approval of our August payroll claims and happy to answer any questions. >> Motion to approve payroll claims as presented. >> So move. >> Thank you, Mr. Bryant. Second. >> Second. >> Thank you, Mr. Hempil. Comments or questions? >> All in favor? I. Any opposed? >> That passes unanimously. All right, the next item on the agenda is for the school board to hold the preliminary hearings on the proposed projects. If you're interested in speaking at this hearing, please make sure you have signed the sign-in sheet, which should include your name
040and address. After a presentation by the administration and its adviserss, there will be an opportunity for the public to make comments about the projects. At the hearing, we'll ask that each person limit their comments to three minutes on the topic and that the topic be limited to the proposed projects under consideration. The notices of these preliminary determination hearings were published as legally required. At this time, I will ask bond council to explain the purpose of this hearing. >> Good evening. Um, we're here tonight because in under Indiana code, a school corporation must hold two public hearings if the school corporation intends to borrow money above certain threshold amount. These public hearings are the very beginning of the legal process and the purpose is truly to set maximums for each of the projects. Today, there will
041be no board action on the on the project. This is solely to hear public comments. We'll now hear from Mr. Herbert on how the proposed projects will be financed as well as information about the effect of the typical effect on the typical property taxpayer. >> Yes, thank you Mr. Cherry. Uh again this is a continuation of you remember back in June uh where we started this process uh we've been presented with an opportunity uh that as we look into the future and the growth that we have been seeing here uh that we have this opportunity to establish this groundwork uh that gives us the the ability to have funds available through the bond proceeds uh at a later time in the future. I know that uh according to our timeline that's been attached in board
042docs, you will see there in like Mrs. Mlullen said, there's no action tonight for the board. This is ser just strictly a public hearing. Uh after this, there are still going to be several more steps that the board will have to take uh in order for us to complete this process and to get to the point uh where we we would want to issue any type of bonds whether it's for uh in this case the first one we're talking about the building project uh or uh we'll discuss here in a little bit uh the maintenance project. So uh as we look at the the need that has aroused that has come from this uh the main being that we are experiencing tremendous amount of growth here in Danville uh we are all very familiar with
043that uh with the different housing additions that we have seen coming in uh with the student enrollment numbers that we continue to see going up. uh we foresee that here within the next five to seven years uh that we're going to have to start looking at uh the building of a an additional building. Uh who the student grade levels and and such that would go into that building has not been determined at this point. Um but this is again laying the foundation that gives us the ability to be able to do the bond sales that we have done in the past like we have for the high school project for our south project. uh to be able to really avoid the potential of taking a referendum to our community uh without this being a you
044know without this being a tool that we have in our toolbox. I've commonly referred to this again as just a tool because we don't know uh into the future what other further legislative changes might take place. Uh so we don't know if this is going to be needed or not, but it is a tool uh that we have available to us as we continue through this process uh that will give us another way to avoid a referendum for our community. Uh again, talking about really just the needs of this is coming through the growth. Uh again, it's this is not what we're doing this evening. Uh is putting anything in stone as far as when we would have to issue bonds or even if we would have to issue bonds. uh this is just giving
045us that ability to do that as we continue to move forward. Uh so for this evening, I also want to show uh on behalf of our seafull folks who unfortunately could not be with us this evening, give me a second and put some Uh so again this is just we're talking about just the building project here. So this would be the familiar slide that we've seen before in the past uh that typically uh our steel folks would kind of go over when we look at this par amount for this bond. Now again like Mrs. McClullen stated when she was up these are setting the maximums. So if you remember as we go through this process we are just setting maximums. we can always uh decrease uh as we go to through the process, but as
046we get to this point and as we start talking about these numbers, we can't increase them without really starting the process over again. Uh so for the building project, uh the estimated par amount for these bonds would be 95 million. Uh estimated cost for issuances and discount and underwriter discounts would be 750,000. uh which would be allowing estimated proceeds available for the hard and soft costs or basically the construction costs to be 94,250,000. Uh estimated interest expense of 80,165,18 uh bring with an estimated maximum interest rate at 7%. I can tell you it's not at 7% right now, but again we have to set the maximum uh that these potentially could be uh the maximum lease rental payment. So the amount we would pay back to the bond on an annual basis would be 13
047million and then the estimated max tax rate impact would be 95.9595 uh cents. So what that again knowing that this is going to be a future potential project uh these numbers are looking at as we sit today. Uh again we still do not have our NAV for this upcoming year for 2026. Uh so this is based on 2025 NAV. Uh we still anticipate to see some growth as we go into the future. Um and so these numbers are just as we sit today. Uh again, if you remember back to when we were discussing even our bigger project for the high school, uh we knew that those numbers were rather large. Um, but we also we worked with Steve, we worked with Ice Miller and all of our other partners to make sure that we had
048uh really did not have a a tax rate impact to our community. Um, not to say that this won't be the new or the way that it will be in the future with the legislative changes, but again, as we sit today with today's numbers, these are just the maximums that we would be presenting for you right now. So um stop that. >> Have two questions. >> Yes. >> On that bring that slide. Sorry. >> Give me a second here. >> So these are the legal maxes. So under that estimated interest expense somewhere down the road if whatever was going on in the economies with interest rates would cause that to rise above that amount we would then need to scale the project back. >> Yes. >> In order to get interest rates to fall >>
049correct >> underneath our max. >> Correct. >> Okay. That was my first question. My next question is within the documents you gave us as a board packet you gave a sample timeline. >> Do you have a timeline developed yet? for this project? No, we don't. And really, that's because we're looking at it's going to be hinged upon how much growth we see coming. We know that over if we look at our growth last year, uh from fall to fall, we were up roughly 150 students. >> Wouldn't this hearing though be part of that timeline? >> It is part of that timeline. This is just the >> This is Yes, the project approval. So once we get through this, it doesn't lock us into saying that we have to go at a certain speed. we can
050either speed up or slow down at whatever our needs would be. >> So essentially the sample timeline you're giving me, we're at the top of the list there where it says delivering notice of project hearing to the newspaper or we before that we're after that. >> Sorry, let me get I'm trying to get back up here. >> We are >> we're after that. >> Yeah, >> we're after scroll down. >> So we're right on September 8th on the second page there >> for me to keep track of things. I guess I would like you to go ahead and take that sample timeline and flesh it out and those things in the future that are yet to be determined with TD TDB. >> Mhm. >> And then >> that Yeah, that's what I was talking about.
051Those are those are to be determined because we don't know when those are going to be. >> It' be nice to be able to have that timeline. Seems to me like we're already in the midst of the timeline. So, we should have a timeline developed even though some things are yet to be determined. I I would say true, but if you look at this timeline from the from the completion of it from start to finish, that could range anywhere from four months to 10 years. >> But for me as a board member to track that information, >> having the timeline paper would be easier. >> Okay. To stay in tune with it, >> sure. >> To refer back to it as opposed to needing to go back and look at meeting minutes or until we
052get things resolved technology wise to get video clips. Sure. stable, reliable. It would just help me. >> Okay. Yep, we can do that. >> So, these are just this just a hearing to get the projected. >> Y >> eventually I'm looking here on the on the like Jim said on the to be determined dates. That's when you really gets to could be this board. It could be another board. >> Correct. >> Probably another board that'll give the okay. you'll come back to the board and say, "Okay, we've got this many students now. We need to go ahead with the project." I just want to make sure I'm understanding that right. Yes. Correct. Correct. We're not really nothing for us to Okay. >> No. As you So, as you look at this time frame, you do
053see that we do have some things scheduled for next board meeting. Right. >> So, in the next board meeting, we will have the second hearing. So, we have to have this hearing tonight and then we'll have a second hearing. There are several resolutions that we will ask the board to approve at the next October meeting. After that, that is when really the time. First of all, there's two things that are really going to happen there. There's a 30-day wait period that we will go through at the end of that October board meeting. Once we get past that 30 days, then if we said that we needed these these dollars immediately, then we would just jump into the next uh I would say the next TBD, which is the school board meeting, which is further resolutions
054that we need to adopt. We know that we're not going to jump into it that fast because we we're not there yet. >> Right. that that's the date that yes, we'll be in the future. That could be with another board. Uh that could be I'm assuming it's going to be with another board. I don't foresee us getting through that in the next year and a half. Um because again, that's where the driver is going to be on the enrollment and what our buildings capacities are starting to look like and trying to determine, okay, now's the time when our capacities are getting to the point where we're not comfortable with, we need to start looking at this next project. >> Gotcha. So after essentially November 18th, >> this whole deal just goes >> puts in your
055tool box, right? And we're done with it until until the time four, five, whatever it may be. >> I I think I had heard in some of my questioning that the reason that we went ahead and and we're doing these hearings was what Kristen had recommended that we do it all in the same year. Yes. >> And then get to a stopping point. >> Yes. And the other thing I like to describe it as Right now you're approving the maximums on a project. What we're talking about about the tob decided dates that's for each bond issue. So we have approvals of the projects. So buildings and maintenance. If those go through and we get approval and we get through our 30 days, then we come back when you need the money. Like if we needed
056a new roof at North or a new HVAC system at South then the admin team and us we come back to the board and say >> out of the buildings project that was approved and we went through the 30-day wait, we now need $3 million and then the board would decide, but it would have to fit within all these parameters all in. You're exactly right. >> Okay, that makes >> in terms of the building project, I mean, we certainly don't anticipate this being in the next year or even two, but I would also tell you looking at our most current information we have, which are enrollments, I also don't look at this being seven or eight years either. I think it's more likely to be in that four to six year range. I don't think
057it's that far out. We begin to look at our capacity mapping room by room in our buildings. Uh and we're also having the demographic study updated which will give us a little bit more information. >> When do we get those results? >> Uh we should have those near the we should have them a presentation for the November board meeting. >> November. Okay. >> Yeah. >> We have a preliminary report completed at the moment, don't we? >> Um no. >> One of your updates. We had a a preliminary report that was delivered to you from policy analytics. >> No, not uh not on the demographic study. That's McKibben is doing our uh okay report there. Uh we've provided them some initial information over the last few years of enrollment, those types of things. They will need
058our uh official count here in October. Uh then they'll finalize out the re the draft report and then they'll present uh the final report to us at the November board meeting is the plan right now. But we're also looking at space very carefully and then looking at what our last couple years growth are. If our if our growth pattern continues like it has this last two years is going to push that timeline a little tighter. Um now if it slacks off a little bit which there's always that possibility and that's why I think a renewed demographic study will help us look you know in this next 5 years and kind of understand what that looks like. Uh we'll have a little bit better information I think here later this fall. But that's why it's really
059hard to put. We can do our best to guess when those TBDs will be, but it will be just an educated guess at this point once we get beyond November 18th on that chart. >> Thank you. >> Are you done? >> I'm done. It is okay. >> Back to you. >> And I apologize. I think I jumped ahead in my readings when I introduced that section. Okay, we will now open the public hearing related to the building project. Remember, if you would like to speak, please sign in on the sheet which is located at the back of the room. As I mentioned earlier, we ask that you state your name, address, limit your comments to the proposed building project, and financing. Keep any comments to three minutes, and avoid being repetitive if possible. Based on
060the few people sitting in this room, I'm going to assume that there is no one that signed in back there. But if there's anyone sitting here that would like to speak, please step to the podium and state your name and address. As I see no one making their way to the podium, I would like to note that this is just the first step in the legal process. No board action is legally required at this hearing. Rather, this hearing is solely to hear public comment. The board will continue to work with the administration and its professionals to look for efficiencies to conserve tax dollars while meeting our educational needs. The board will hold a second public hearing in this boardroom on October 13, 2025 at 6:30 p.m. We're going to do that all over again. The
061next item on the agenda is for the board to hold a preliminary hearings on the proposed projects. If you're interested in speaking at this hearing, please make sure you have signed the sign-in sheet, which should include your name and address. After a presentation by the administration and its adviserss, there will be an opportunity for the public to make comments about the project. At the hearing, we would ask that each person limit their comment to three minutes and that the topic be limited to the proposed project under constru under consideration. The notice of these preliminary determination hearings were published legally as required. This time I will ask bond council to explain the purpose of this hearing. >> The purpose of um the hearing on the maintenance project is the same as the buildings project. So just
062again anytime a school proposes to finance a project above a certain threshold. We have to have two hearings and then wait for 30 days. Again just like the buildings project would be presented with maximums and there is no board action required tonight. Just a public hearing. We will now hear from Merc Mr. Herbert about the process of determining and communicating each of the projects to the community and the need for each project and also how the proposed projects will be financed as well as information about the effect to the total to the typical property taxpayer. Mr. Herbert, >> thank you, Mr. Cherry. Uh again, very similar to the buildings project that we just discussed. Uh the only difference here is just going to be the dollar amount and really the intent of these funds. Uh
063so like we discussed the first building uh the first bond issue or the hearing was for a building project in order to build a new building. This would be for more of a maintenance project. Uh this would be uh anticipated to be kind of broken out over multiple issues. Uh so if you think back uh how we've kind of structured our bonds here in the past uh we have our major uh large bond that we did the 150 million to do the high school project. We've kind of broken that over three different issuances. uh that's how we would do the building project. But if you think of this one, think of more of how we've done our geos over the last several years where we take a smaller dollar amount. Uh we're able to use
064those dollars to do some of these other smaller projects and do some of the maintenance type things that we need throughout the district. Uh that's what this one would be as well. So the the again caps or the the maximums that we're looking at on this would be the par amount of 25 million. Uh again, that would be broken out over several issuances over several years that we would spread this out uh as the district would need. Um that's where we would have the ability that once we determined whatever that need might be, we would bring it back to the board. I give you the presentation of okay, uh we maybe we need $3 million because we need to put a new roof on North Elementary and we need to do some Hback work here
065at the middle school. uh so we'd be able to give you an idea of what those dollars are specifically going to go towards before we issue the bonds and before we do uh anything further from that process. Uh when we look at the estimated cost of issuance for the underwriters discount 300,000 uh giving us total proceeds for the hard and soft or maintenance projects of 24,700,000 uh estimated interest expense of 21,90,67 uh setting a maximum interest rate at 7% with a maximum annual lease payment of $5 million uh with the estimated maximum tax rate impact of 36.90. Uh again, very similar to the previous project, just this one would be broken up a little bit more than how we have seen uh building projects. This would be treated more like a general obligations bond, even
066though it still would be a lease bond uh but would be used just strictly for the maintenance uh things that we need to kind of help offset the operational expenses like we've been using our geo bonds for. Uh really over the past I think back to 2019 is when we kind of started that philosophy and that strategy. So over the last six or seven years here again uh that's uh that's what I've got. Uh and happy to answer any questions. >> One again I'd like to timeline on this hearing as well just like I asked for the last >> Yep. Sure. >> And then secondly I guess it just struck me looking you said the estimated interest expenses based on what we know today. >> Correct. So, if this was going in place today, we'd
067be spending almost as much as we're borrowing to pay it the 25 million back. Same thing on the other project. >> Correct. >> That seems awful steep. >> Again, these are the maximum. So, today um I tell you the interest rate wouldn't be 7%. it would be closer. I didn't ask him three and a half. So, um obviously that's that's a much lower interest rate which would reduce those interest costs. Uh we would break it up. Again, we wouldn't be taking the full 25 million. So, that's for if you did a full issuance of that. Same thing with the building project. Uh if you remember when we had that discussion with 150, the reason we broke it into three different cate or three different issuances was that we didn't want to pay the interest on
068money that's just sitting there. And was this I can't remember. Was this information presented to us back in June before you were asked us to vote on moving this forward? >> Yes, it was. >> I guess now it just comes and bones on me. That's kind of alarming that >> we could potentially end up spending almost what we're borrowing >> to pay it back. >> Sure. And let's say that's why we're we will definitely when we get closer to the time or when it is time to actually start issuing them have a much better idea as far as you know we don't know what the net assessed value is going to be uh doing. We don't know what the rates will be doing at that point in time meaning both tax rates that we would
069pay here as a local community and also the interest rates that we would pay back on those bonds themselves. And it would it would matter too on how quickly paid them back much like I mean we're paying interest on our geos as well just we pay those back in a short time frame which helps to defay some of that interest cost. uh 7%'s a pretty especially I think today's world is a pretty high percentage but again we're setting that max setting it very high so we know we stay below it but you know if if interest rates are three and a half% today I think likelihood would tell us they might even go a little bit lower here in the near future probably not a lot lower but maybe a little bit lower as we
070look across here the next few years um but again we have to set the max um it's not really fundamentally it's not a lot different than what we're doing now but there certainly are those interest costs you're going to have to pay along with the the premium on that. So, >> and we would we wouldn't necessarily take out 25 million. We would only take out what we need, right? Correct. Yeah. So, it might be three million, 10 million. >> Yeah. I envision really this kind of being five at most for each issuance. But again, it's also going to be determined on what our needs are, >> right? >> What's the most we've paid on interest on a $5 million geo bond today? >> I'd have to go back and pull that number for you if
071you could appreciate that. >> Yeah. >> Not close to seven, though. >> No. No. No, I mean as far as interest rates, we've been in the mid-3s. >> Again, I'm not looking for the interest rate. Well, you can give me the interest rate and the amount of money. >> Sure. Y I'd say we've been >> from doing the calculator work. >> Yep. Mid-3s to low fours is the rate and then I can get you the interest expense. >> Jim, I have a question. How do you how would you want dates put on the timeline if we really don't know? Like you want >> I'm not saying the dates in the future. Those are going to be due to be determined. It's a matter of having that information out and things that have already been done.
072the dates that we did do them like this meeting. What was that date that we did that hearing? >> Oh, it's on the timeline. It's on that one. >> That's a sample timeline. It said >> no, but it's what we're calling right now. >> It is a sample. Um although these first few dates we we've hit all those dates. >> I'm just saying again I requested if you can get it to me as opposed to being a sample one get me the actual >> Y. Well, that's fine. >> Just take the word sample. >> Well, we can also fill in the amounts on the top. There are some things we can do to more information that can be a little bit more detailed for future. And again, if you don't if you're comfortable doing that,
073I think you should should feel comfortable going about any way you want. But the question beyond why I want it. >> No, I was >> I think you need to understand that I have a different paperwork process than perhap your generation. >> Okay. All right. So, we are now going to open the public hearing relating to the maintenance project. Please remember if you would like to speak, please sign in on the sheet which is located in the back of the room. As I mentioned earlier, we ask that you state your name and address, limit your comments to the proposed maintenance, project, and financing. Keep any comments to three minutes, and avoid being repetitive if possible. I see no one on the sign-in sheet. I see the same three people in the room. Would anyone like
074to speak about the maintenance project? Seeing as no one is stepping to the podium, I would like to once again note that this is just the first step in the legal process. No board action is legally required at this hearing. Rather, this is hearing to rather this hearing is to solely hear public comment. The board will continue to work with the administration and its professionals to look for efficiencies to conserve tax dollars while meeting our educational needs. The board will hold a second public hearing in this boardroom on October 13th, 2025 at 6:30 p.m. Thank you. Next item on the agenda, consider approval of personnel recommendations. Dr. Schaefer. >> Thank you, Mr. Cherry. Um, I recommend approval of the personnel report uh as submitted. A couple of notes here. Uh, we are hiring a couple
075of newly licensed bus drivers, which will be uh particularly helpful. We certainly need some more yet. We do have some uh additional folks in training. Um uh we are accepting resignation uh from Mrs. Nickel and our facilities coordinator role. Uh we are looking to as best we can redistribute those duties and absorb that role to save uh some money in the operations fund as we move forward. Uh you also see we have a new teaching position and special education at the middle school. That teacher is about to start for us. uh special education teachers are very difficult to find on the market. So, we were able to find somebody here a few weeks into school and we'll be able to get her started because uh we our numbers continue to grow at the middle school
076and they certainly can can use the support there. Um that will help us u meet our IEP requirements. So, uh with that, I would ask the board's approval of the personnel report. >> All right. Motion to approve the personnel report as submitted. So, >> moved. >> Thank you, Mrs. Ward. Second. Second. >> Thank you, Mr. Heel. Comments or questions? >> I have a question about the resignation of the coordinator operations and what you just said in terms of redistributing those duties and using that monies back throughout the operation fund. Does that mean that you're eliminating that position from the organizational chart? >> We haven't decided whether we can eliminate it totally yet. We may uh we may. We want to see if we can successfully redistribute these duties and still get the work done uh
077with, you know, people existing here in the district or or whether we may need to do something on a part-time basis to do some of those duties. We need a little bit of time here to see how it works. Um we we could we haven't fully made that decision yet on completely eliminating the position. >> Any other comments or questions? >> All in favor? I. Any opposed? That passes unanimously. Next item on the agenda, approval of corporation safety plan. Dr. Schaer. >> Thank you, Mr. Chair. Uh, annually uh the legislature uh requires uh school boards to now approve uh the emergency plan uh for the district and also to approve the uh safe school committees and teams. So, both of those are presented before you this evening. And I want to thank Chief Elephant who
078is here this evening also for uh putting all this together. There are additional requirements it seems like every year that come out to make sure our plans are up to date uh people are appropriately trained and all the committee uh personnel are identified and he's taken the lead in doing that along with our building principles. So I appreciate their collective work. Uh there were not a lot of changes necessary to the emergency plan this year. Uh for the most part it was updating the maps which is a bit of a tedious uh amount of work. Uh but that's uh identifying locations on maps and then as far as other changes was mostly name changes and personnel changes or um as people have moved in and out of the district. Uh the uh list the short
079list of those are on the last page of the plan if you had a chance to look at that uh on page 100 of 100 of the emergency plan. uh the safe school committees uh that additional handout uh is also before you. So you have a committee uh at each building which is required by law and then you have a district level committee that oversees uh all of that as a district. And then on the second page you we also have a multidisciplinary threat assessment team and crisis intervention teams that are required and those personnel are also listed on the second page of that attachment. So be happy to answer questions as you may have them. Uh otherwise I would ask the board's approval of the emergency plan and the safe school committees. >> Approval
080of the corporation safety plan as presented. >> So moved. >> Second. >> Thank you, Mr. Hel. Comments or questions? I >> think on page three you still have one update you need to do on names and titles. Uh it's Dr. Morgan Walker now. should be assistant superintendent of instruction or for instruction. >> Okay, see >> from what I can see. >> So noted we can make that change. Thank you. >> All right. Any other comments or questions? All in favor? I. Any opposed? That passes unanimously. >> Next item on the agenda, schoolboard policy review. Dr. Schaer. >> Yes. Thank you, Mr. Chair. And I believe we're in there. We didn't designate um at the time of the motion, but um I'll make the assumption that we want to put the policy review of extracurriculars in
081this segment would be under item 6.3, schoolboard policy 6610, uh on ECA. So, uh if it' be okay with the board, we'll we'll work through what's here, then we can flip over to the policy, um tab there and take a look at that one as well. Um so under I know there's a lot of policy here tonight. So what we're looking at these are part of the board's ongoing review of policies in this section. Uh which would be 3112 employment qualifications 3120 which is also duplicated as 4120 under employment of support staff. It's certified and support staff here actually 3120.4 employment of substitute teachers 3120.6 six, which is selecting student teachers and and interns. Uh, school board policy 3121, criminal history checks for school employees, and 3121.1, which is criminal history information under for applicants
082and contractors. And again, those last two are repeated in other areas of policy. So, I went through those six policy areas. Again, they appear to generally be in good order. Uh, I do want to reach out to ISBA uh to check on the criminal history checks uh just to make sure everything is still uh fully compliant. I I believe that it is. I do know there were a couple changes in the last legislative session uh where boards can now you could actually employ someone with a little bit more of a criminal history, but the board itself would need to specifically be aware of that uh and approve the hire if we were to hire uh an employee with specific types of even potential felony backgrounds which are lower level felonies. Used to be you really
083didn't want to and couldn't hire somebody like that. Now, there are some exceptions, but it requires specific score schoolboard approval. And I just want to see if those need to be specifically stated out in policy. Uh they are in statute. U you don't have to have everything in policy. It's in statute because that's why you have the law. But sometimes it's just good practice to have that there sort of in front of you in in your policy packet. So, um I'll be reaching out to ISBA on those two just to see if we need to add anything additional on those. I don't know if you have questions on any of those others that are listed there. Okay. If you would uh click on the policy tab and then on your dropdown uh click on active
084and then your left hand panel that will scroll up and down the very far left you can hit the section 6000 finances that will drop down uh and then you can find 6610 which is on extracurricular funds. ready. >> Yes. >> So, so my questions is based upon the email that um I got this weekend from administration and board members that the state board of accounts has stopped auditing these funds. >> Correct. >> When did that happen? >> Uh I want to say at least at least two cycles ago. So, it's before I got on the board. >> Yes, it would have been, I believe. >> And then within the policy, I mean, well, first off, extracurricular funds refers to the robotics club, >> the band. >> Yes. >> Athletics, >> correct? >> Any organization
085that's extracurricular that we have. >> Correct. Um because on the last sentence of the first paragraph, it talks about um curricular activity funds and supervised and reported to the school board trustees. >> Since I've been on the board, I don't recall or maybe I've missed it getting any reports about the status of any of those funds. >> Correct. And I don't believe we have. Um that's something I was looking at this too thinking that is something that we want to make sure we do get prepared for the board. >> I guess I guess that's my concern is that administration hasn't been inheriting the policy. That's my concern here in asking that question. And when the state board of accounts notified you that they weren't going to continue to audit these funds, did you present to
086the board another process in which to provide internal audits and so forth that the process would be understood as to how a board would understand we're keeping tabs on those funds? >> Yeah. Uh the direct answer is no. Um, I I think what you would need to do, what we would need to do as a district, if we went down that path, is to do a private audit, I think would be about the only comprehensive way I could see of doing that. Uh it used to be that state board of accounts, they would collect, you know, your uh taxpayer and do all your taxpayer funds and audit those and they would pull up your ECAs and audit those same time but but separately and provide you a report back on that. Um I think due
087to funding, lack of staffing, etc. over time, the state just said it's not that important. We're going to drop the ECA uh portion of that. So, what they audit today are your um tax your taxpayer funds. Uh and then each year they'll do typically one or two of your federal areas as well. But they're not they're not doing ECA. Uh not saying we couldn't do that. And we do have to pay we pay a fee for that to this to the state to have our own audits done through the state board of accounts. Um if the board wanted to, we could look into doing some sort of private audit. I mean, there's going to be a cost to it. Uh but that could be done. But um and I I hadn't recognized that was there
088either. And we've reviewed through policy probably several times. >> Yeah. It hasn't been up since I think uh >> the spring and I want to say I'd looked back at it. I think last time I saw in the cycle was like January to somewhere January to March of 23. >> That's probably right. Yeah. >> And I didn't catch it in at that time. But then also I didn't understand >> Yeah. >> that the state board of accounts had stopped doing those audits. >> Right. And then to see the amount of monies that was mentioned in one of those accounts, you know, for transparency of the community, it sure seems like we should be following policy um and getting something in place. Um I I find a little concerning. I've been on the the board since
08923 and those counts have not been really given much attention to outside of the employees that we've hired. and I certainly trust them, but when it comes to monies and reporting to the community, it just seems like an audit periodically and as the policy says, reports to the board would certainly be not too much to ask. >> Sure. No. And it's not um I guess the question I have for the board is how often uh would you like I mean you want to see something and like a report because we'd have the treasures pull those together as as per policy there and create a report because you're going to have a a fairly long list um of ECA funds uh at each building. Um it'll be a little bit longer at middle school and high
090school of course than it will be the elementarymentaries. Uh, so I I think off the top of my head, I would think that might be something to do annually. Uh, if you wanted it more often, we could. >> I'm thinking semesterly. >> I I think Yeah, I would think >> these were at the end of we're in thirds because you have I mean, so you got some of those extracurricular clubs, robotics probably operates throughout the year. >> That's correct. >> So, but then you have your athletics that are by seasons. >> Um, and is more so in the fall than it is in the spring, but yet it still probably does some camps and all that kind of stuff that interacts interacts with that. So >> I I mean I think that as a school
091district we kind of want to keep a pulse on those. So I would say probably twice a year. I don't think you need them quarterly, but probably twice a year because then if you did see something, you would be able to correct it >> quicker than waiting till later. So maybe >> I would think maybe in January after they've closed out then you can kind of see that >> again one more time say February and August >> that would >> yeah makes sense >> I think twice a year what to say and I don't know if we want to say that specifically in the policy >> again I think there's maybe >> clarity >> I think for clarity reasons and understanding what we're doing there I think again we can have the this be the
092discussion tonight we can put it on the agenda in October for it to be under the >> sure >> update or review process. But um I do think the policy could be a little bit more specific um in reference to noting those two times. And then um Mr. Herbert, do you have any recommendations on what the format of those reports should be? >> Let me let me get back to you with some information on that >> because again, I'm looking for some sort of format that it's just not what the balances are. again, what what are the expenditures that they're making, when are the deposits, those sort of things. I mean, >> given again what I read in the email and although it was somewhat explained, >> that explanation still seems to be a little
093bit loose of how gate money gets from a gate to a bank account >> and then is recognized as not being part of another deposit >> but are the all individual deposits. So again, I'm I'm doesn't need to be long, but I do want I think it does need to be specific in my mind given what I read. >> Sure. Yep. >> I've kind of got a question on the be the first sentence there where it says that each extracurricular organization shall have the ability to organize and generate their own funds. Were we looking to go to one fundraising group though? Is that what I've read? one boosters discussion >> and boosters for athletics. >> Boosters for athletics all >> not for all. >> Okay. So that's the boosters money doesn't necessarily come into this.
094>> Correct. >> School didn't handle >> that would not be ours. >> Okay. Yes. But >> so that wouldn't have anything to do with correct >> the booster money is nowhere within the walls of our >> correct. They would they would form their own they have their own 501c3s or something equivalent. They would have to perform their own audits. So, so the monies that comes in from the what I read in that email the pending work to be done on on a a calendar or something that has ads and for our local businesses and so forth. The monies that comes in from that though goes into the athletic account. >> That's correct. >> And that's sort of >> Well, no, sorry. the the dollars that are coming in from the revenue. We have set up
095a separate fund for those dollars so that we will be able to specifically track what revenue is coming in and where those expenses are going. So that could be I think again that's the part of the details that I think is missing that to me that's still >> seems to be those monies from those ads are being managed by the which department? Athletic department >> really from the business department right now. Well, I guess then it concerns me that how long is how long have we been selling those ads? How many years we >> we just started? >> Okay. So, again, looking for accountability, clarity, >> uh specifics to me reading those email that the emails I just for a while seems like we should be as a board being a little bit more scrutinizing
096of of what's going on. being asked to have a report to us that hasn't been occurring. Um, seems like we need to tighten the rains up a little bit. >> So, we go twice a year on the reports >> and specific. So, >> we talk about audits. Who we going to internally do that audit? >> Well, I think they can look into that again, maybe make some recommendations as part of the policy update come October. I think if we can internally do it without costing >> yeah I mean like said yeah if we do it externally it will cost >> it will cost something and again you know we trust you but again I think in reference to the flow of the information the specifics of the paperwork hasn't been happening to the point that
097um it says I should be seeing something since January 23 and I haven't >> good we'll u plan to bring that back uh the October meeting Um, I've got just notes looking at potentially a couple times a year we'll look at a format and figure out what exactly then you want to do in the October meeting. >> And again, some of that's going to be the policy, but then I guess maybe a thing goes along with it is the administrative guidelines. I mean, all the stuff in terms of the how you're going to go about providing this report to me would be a part of the administrative guidelines. So, as part of that, bringing that back in October, I think presenting that administrative guideline would be good as well. Where is our fundraising policy under
098>> 6610 under finance? >> Uh you're you're talking specifically fundraising >> fundraising because >> fundraising. >> Would we need to approve those if it got over that? Like if the advertisements got over that? That's my thought. >> Right. >> Good guess. >> Yeah. Because we we didn't just change that to 1500 or 2,000. >> No, we changed it more. >> Did we raise it more than that? >> I think we raised it to 1500 I believe. I think it was >> I can't find it. >> I figured it'd be under finance, but I don't see the fundraising policy. >> Let me let me do a little bit of look and I'll see if I can find it here for you. >> Sorry. And was that policy written to be >> It's a specific or fundraising
099total >> total. It's uh it's it's under the 7,7235. >> Oh, gifts. 7235 under fundraising. >> Yes, just FYI, we have 27. >> That's a general question there. Should fundraising be moved over and made a 6,000 policy underneath finance given that the extra >> I kind of feel like it should. I mean, in my opin I would agree with you on that. >> Yeah, we can. There's nothing magical about that. We can we can move it around >> over there. >> Kind of think the same thing when it comes to the grants, >> gifts, grants, and requests. That's a finance thing. You're >> I suppose somebody could be asking us to bequath us couple acres, I suppose, but that's still a financial matter. Just food for thought there on that, Dr. Shaver. >> Sure. >>
100All right. So, you look at those possibility ing those two back the next meeting. >> We'll do I have one last question I guess and based upon what I read in the email um the people who attend gates take uh monies to get into basketball games, football games, plays, any other of those extracurriculars where they need to pay something. Those are event workers. What what do we pay event workers? >> I'll it's going to depend. It's going to vary by the event. I think the different um organizations are going to set that amount what they're what they're paying somebody to to work in the event. Um sometimes it's going to be volunteer, sometimes going to be paid. I don't know without checking specifically Mrs. Harvey what we're paying typically for athletic event workers uh at
101middle school or high school. Um and it may again it may depend on the event whether they're taking tickets, working concessions, what they're doing. And as a I guess trying to understand how the terminology advisor in that email references event worker, but yeah, advisor is that kind of like a consultant too. >> It'd be Yeah, really really consulting. >> So where do we have that kind of laid out and defined within our all of our structure within our corporation? Because it seems to be something new that I've heard about. >> Yeah, I don't know that we do. Um I think well in this case in speaking with Mrs. Harvey um she was just looking to glean some knowledge um that in this case Mrs. Nickel has from her past experience to try to be more
102efficient and felt like she needed to provide her some sort of compensation for that. But it's uh this isn't likely be an ongoing type of thing. Um just trying to understand as we work through this first season here how we can be more efficient with our ordering. uh trying to eliminate waste I think is a large piece of this and and just trying to glean some of that information that we can pass on to the rest of our staff here over time because once we get things a little more efficient running I don't think your ordering is going to change a lot as you work from you know sport to sport uh season that just seemed that struck me as a little bit different than just a event as a gate worker play or something.
103So again, they're within the specifics of I'm sure you're going to within reporting to us that we had proceeds from gates related to this, but to me then we need to kind of understand what kind of hours we're paying out on that from within that any of those seats for any of those organizations because, you know, since one organization is doing it, who knows, you know, theater might want to try and get an advisor to how they're going to better promote making monies off of the theater and so forth. So, I think accountability that wise would would be good. >> I know that groups can work the concession stand and get something um for their season, you know, like tennis can work it, theater can work it, basketball can work it. Um >> and they
104don't actually pay those. They just give them credits in their their accounts. >> But I would like clarification because I think that changed this year. >> Um that I'll be honest, the concession stand problem is not a matter of waste. It's that our we're not efficient and the lines are too long. So, people don't want to stand in them, especially at football games. We had carts out in the visitor side with basic needs with coolers. You'd be selling a lot more and you wouldn't have waste. And so I feel like there's other ways to think about that um from a concession stand from someone who's been there for a long time and watch >> you can't go through the concession line even if you left the end of the second quarter got there before end
105and end before halftime finished. >> Yeah. >> Just telling you >> and I think those are some of the things they're looking at too is how how do you make that better? And and again, I don't know how much monies are being spent on this new position under the skies of event workers, but seems like maybe reaching out as we do with so many other things corporation wise to try and find out what's going on and why or if other districts have such concessions and so forth profitable. >> We not only have the ones in the county, but we have also have the the cohort that seems to be like us. It seems like we could be reaching out and trying to get some information and glean from there. >> Yeah. And I I know
106Mrs. Harvey has done a little bit of that because she shared with me that she did. So, >> I know when we were in school, we I don't know when when this changed, but we had the >> you had a fountain drink that you had 10 cents in and now you're selling bottles, which I'm sure the profit margin didn't near >> nearly the same as what we used to make off 10 cent coke you're selling for $3. >> Sure. >> Things like that to look at too when trying to generate money. Maybe they are. Hopefully they are. Yeah. Products and cost and all that. Yeah. Yeah. >> There's a there's a lot to it when you when you really get down to it. >> Yeah. >> So, >> all right. Thank you. >> Anything else?
107All right. Next item on the agenda, school board policy updates. Dr. Schaefer. >> Thank you, Mr. Chair. Um, and there is apologetically a lot here. Uh, so I tried to break it up a little bit to make it a little bit easier to get our minds around. the first set of these policies um which starts with uh 5200 student attendance 0151 organizational meeting and 6420 teacher appreciation grant those are really here tonight just intended as a first read what we're still doing is sort of cleaning up after the legislative session um because there are trickle down policy changes that have to occur as a result of that uh so there were if you recall I think it was a month ago maybe two months ago we made some changes is to student attendance to get
108in basic compliance because we are waiting on guidance to come out of the Department of Education on excused and unexcused absences for students. So that's why this one is back. Um there is a timeline change in organizational meetings. As you know, we generally meet before January 15th each year to do our board reorganization, have a board of finance. That timeline has been pushed out to 30 days now instead of 15 after the beginning of the year. So, it really gives you a little more flexibility in scheduling when that uh January meeting is going to be because sometimes depending on how a couple of those holidays fail, you're kind of squeezing to get in there. Uh this will give a little bit more flexibility to do that. And then on teacher appreciation grant, um the the
109entire way that the teacher appreciation grant will be distributed, when it will be distributed, how it's to be distributed, uh is totally changed. So, what the state has said is you don't need to annually be renewing the same teacher appreciation grant policy you have. In fact, you don't need to have one. Uh they did say if you remove it from your policy that they want you to archive it. I'm not sure why. Um so, essentially, we don't need to have a teacher appreciation grant policy any longer. Uh ours would be defunct anyway because of the new um new laws that have passed. ours would be meaningless um so that one we can mothball for lack of saying it a different way um because all of the the guidance now is in statute on how those
110have to be distributed and you don't have to have a policy for it just because it's in statute. So those are the basic change. I'm going to go back up to student attendance. Um Dr. Walker has led a lot of conversation with the building principles on this uh as well as the certified directors um to look at how we're doing um specific attendance on excused and unexcused absences in particular. That's what this big change was about. Um so as she has went through and edited this to make it compliant, it the formatting had to be changed. So it was just it made a lot more sense to line everything out and then rewrite it. We're not making changes to everything in there. We're making changes to the excuse unexcused part. But because of all the
111changes that have occurred at the state level, it makes a lot more sense to us to rewrite it and note where those changes are with the excuse and excuse. So I'll let her talk a little bit about that piece of it in particular. >> Yeah. So the policy you see is the same exact wording from our student handbook. So we just wanted everything to align with wording with numbers. Um and as Dr. Dr. Schaer mentioned, we've had a lot of conversation. Um we've looked at our data um not only with like groups but our county groups as well. Um and felt like um this change for us with uh changing and having the eight um parent call-ins without documentation before those absences start to count as unexcused um will help sort of us lower the
112number of students we have that are chronically absent currently. Um, so again, the if you have documentation, all of those absences are still excused. Doctor's notes, dentist notes, anything that would be excused before is still excused. Um, this just puts a limit on the number of times that a parent can call in their child before you start getting unexcused absences. and then it's another 10 um before there are sort of consequences um you know and not expulsion anymore but things like talking to project attend and things like that. So you're talking about 18 times that a parent would have to call in before you kind of get to that final point. There are some warning letters before that. Um but 18 total um we felt like was was enough to be able to say at
113that point we need to have conversations with you about you know attendance and and and attendance plan. So this just brings this policy in line with exactly what we've got in our student handbook currently. >> So does that uh those numbers of eight and 10 are already in there and that's what the state said or that's what we chose. >> So the state has decided um the the categories and then we decide inside those categories what we consider excused and what we consider unexcused. >> So then how did we arrive at the How did we arrive at the number eight for the first part and know the number 10 for the second? >> Um the state um looks at 10% of the school year. If you miss that excused and unexcused absences, you're um chronically
114absent. And so for us, 10% of the school year, 180 days is 18 days. So that's how we got to our 18 total. So for the public, our state legislature believes that it's okay for a student to miss 10% of the school year um and not have an impact necessarily on the quality of their education. Just for clarity for the public. >> Yeah. And the as Dr. Walker said, that does coincide then with those 18 days for chronically absent. But we also felt as we worked through it that we didn't know if it was reasonable to expect a parent to go get documentation every time a child is sick. So, you know, to help our parents, we wanted to provide them a reasonable number of days, thinking first semester, second semester, a reasonable number of
115days uh that they would be able to excuse their child for being ill without needing to to get a direct certification from a doctor. So we tried to balance that um with those eight days um and then came up with again the total of 18 which matched with the chronically. >> Did you did you give thought to that if those eight days start to become a pattern for day four before Thanksgiving break after Thanksgiving break the day before Christmas break day after Christmas break day before spring break day after spring break last day of school first day of school. If that starts to become a pattern, does you consider having a caveat in there of the ability to essentially uh approach it with them? >> I mean, we can always have those conversations. You know,
116principal, assistant principal, counselors are always tracking attendance. Those are conversations they can have. But this way, you know, we, you know, like Dr. Schaefer mentioned, you know, I know as a parent, every time my kids are sick, they're not necessarily going to the doctor. Um and so it gives them sort of that window of you know normal opportunities. I will say we have some families who leave for you know extenduating you know they extend the weekend and they're a couple days or may leave early. So those will count towards those eight days um if they're calling in for other reasons if there's no documentation there. >> As we become more diverse there will be other opportunities special situations that arise as well. >> Yeah. with their traditions and holidays. And >> yes, >> I guess
117I would also point out that seems like >> by the state legislature doing this, it seems to also contradict what we believe we should have been doing to prepare the student for the world of tomorrow. Um because once they get to the world of work, I think it is that you get to a point that the employer is going to be have the freedom to say from this point on, we need doctor's notes every time. Yeah, there there are um procedural steps that start happening once they hit five days. So it's it's not a free pass until you get 18 days. There are procedural u required meetings with parents, letters of warning home, etc. that happen all the way through this process once a student misses 5 days regardless of the reason. So that safeguard
118is in there. Um and we will see how this goes. Um you know, it could be we come back next year and want to make some adjustments as we learn a little bit more. Uh right now we're sort of relying on the the good faith effort of our parents and of our students to be at school. Um we understand that the state does allow there's quite a bit of flexibility here. Um but if we felt like in the future we need to re that in tighter uh on documentation or just days that we count as excused, we we can do that as well. >> Then how does that relate to the amount of time student has to complete their makeup work for those absences? >> They have the the number of days that they're absent.
119they have that many number of days to make up the make up the work. >> So if they decide to call in sick for three days, they've got >> they have three days once they return. >> Well, and at the high school they have a new incentive >> and so Carter was very excited to earn >> gold pass so we get to exempt two finals because and it's attendance and grades >> exempt finals >> two finals of his choice which I remember we had. Do you agree with that as a parent that you really want to know the final educational outcome? >> He he works hard in the front end. Shouldn't matter on the final. He should already know it. >> Thank you. >> Next policy. >> Hopping back across here. So those are presented
120first reading tonight. And then in the the second group here um here we have policies that we uh read in August back for second reading and recommended approval for tonight. Uh we have the policy on board members salary and this policy uh sets uh well I shouldn't say that the policy doesn't set anything. The policy itself doesn't declare any amounts. uh it simply uh would say that we're going to annually revisit how much and pass a resolution on what that amount will be for that year for board members. Right now, your policy uh only says that board members uh by paying the full amount of the premium could take could take the the health insurance. There's really nothing about compensation in there beyond that. So, it's adding in suggested uh language from ISBA uh that
121would say that uh the board would annually during the reorganizational meeting we would you know do a resolution to say uh what that amount will be for that year. Okay, that's all that policy does. And then the second policy would be our transfer students. And I did make one there's one small change to this from what we looked at last month. Um the first part of this is the same and it declares that an employee if you have a student who is a transfer that is the son or daughter of an employee in order to be considered in that category and to get priority status that employee has to make at least $8,000 as a regular employee or if they're only an extracurricular employee they have to make at least $3,000. and that was drafted
122in the the policy. That's a legislative change uh last month. Uh what we've also caught since then is there is a new change. Previously, you could not transfer solely for athletic reasons. >> Okay, that was state law in the past. It was IHSA rule, etc. That's all changed in this last legislative session. You can now transfer for athletic reasons >> for one year, one time, right? You can do it by your eighth grade year and then you can do it once during your high school year. So you actually get two times but only once during your high school career. >> By the eighth grade year or by the end of the eighth grade year. >> It would be by the end of the eighth grade year. So you really get two opportunities but only once
123in high school. Uh I don't personally >> like that rule change and maybe I'm just used to the old rule change. I know things change but that it I have some concerns with that. Um but that is uh what current law is and our policy would need to reflect that. Um and then the last one are updates to the bullying laws and these essentially say when you begin to investigate a bullying incident, the building principal uh when they start to investigate it, they have another full day, but but by the end of that next full day, they need to have communicated with the alleged buller and the alleged victim. When they complete the investigation, let's say that investigation takes three days to sort through everything, they have one more full day beyond that then to
124get back and and inform the resolution to again the alleged victim and the bully. That way there's a beginning communication within 24 hours. There's an ending communication within 24 hours once the investigation is completed. So those are just changes uh to um that particular policy. And the these are second reads on these. The only thing it's different there at all on those policies from last month is just taking out that you can't move for athletic reasons because now you can. >> Now you can. So my recommendation would be to approve um policy on schoolboard member salary, transfer students and bullying changes. If you want to approve the others on first reading, you certainly can, but I'm not expecting that tonight. Okay. A motion to approve schoolboard policies 0144.1 board member salary eligibility of non-resident students
125and 56000 student discipline rules as presented. So moved. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Hel. Any more discussion or are we good? >> I guess I'm just on the So, looking at the current policy on school board salary that you have here. Really what we're doing is taking out the bold print and replacing that with a deeper explanation of what you put. >> Good question. What if you look at the um proposed page, the bold print is actually that's the new language added in the light print. That one cents schoolboard members may participate in the corporation's insurance program by paying the full amount of their premium. That's what your policy is now. That's it. Um so ISBA is recommending to put in language the board of trustees by resolution
126shall annually determine the amount of salary and pdeium each member will receive for services performed as board members not to exceed the limitations established by Indiana law. That's the additional part. >> Okay. >> Any other questions? >> All in favor? Any opposed? That passes unanimously. Next item on the agenda, consider approval of board member compensation. Dr. Schaer Schaer. >> Thank you, Mr. Cherry. Um, and again, this is the same policy. Um if the board would want to um consider this further in terms of the compensation itself, I'd say that while considering the change in legislation and a potential change to board compensation, uh the board can keep the current amounts which are $2,000 annually along with $150 per DM for regular meetings and $75 for special meetings. or you can consider the new maximum of
127$5,200 annually or any number uh as long as it does not exceed the new maximum amount which in our case would be $5,200. Uh board members are certainly not overpaid for the responsibility that you do. Um but what I want to be clear is the this the $150 pdium and the $75 for special meetings, those you cannot change. You could take them down, but you can't take them up anymore. Uh they're at the current max, and those did not change in this legislative session. It's just the annual amount uh that they're giving board members the opportunity to make that change if you so choose to do so. >> All right. Motion to consider approval of school board school board member compensation. >> So move. >> Thank you, Mrs. Ward. Second. >> Second. Thank you, Mr.
128Bryant. Comments, questions, discussion. >> So, just for clarity that we're moving the base amount of $2,000 up to 5,200 per board member, which is an increase of $3,200 or a total for five board members being 5200 or 3,200 times 5, which is going to be six times 16,000. >> Yeah. And for Clara, this is this is policies back or shouldn't say policy. This motion, this effort is back at board member request. I do not have a recommendation here on this. It it's it's simply for for you as a board to figure out >> based on what the state law put out. >> Correct. Those would be your maximums. You're you're currently at the $2,000 maximum. The new maximum could go up to 5200 as it is right now. Now, again, if beginning teacher pay changes,
129you know, here later this fall, that could adjust slightly, right? >> Um but that's that's those that's the range you're looking in right now. But that once you complete teacher raises for this year, we're approving 5200 teacher raises. If the beginning teacher race changes in November to say 53,000, >> it's not going to change our 5200 automatically. >> Not I want people to understand still has to come back. >> That's correct. for another. And since we already done this once, it really can't come back again until we get into 26 because it's saying annually. >> I guess I'm confused. Why wouldn't we just have it that that board pay is 10% of the lowest paid teacher in the corporation and leave it at that instead of having to come back every year and do it?
130>> You could. I mean, you I I don't I don't see any reason you couldn't do that. I guess we can worry about that in January. But >> for tonight, we just go ahead with what we got here. >> I said consider. So, someone needs to tell me a number. >> Well, I think we >> Oh, I thought we did. >> 30 days made the motion to >> I thought >> to move it from 2,000 to 5200. >> Second. >> I think the I think the motion was to consider an increase if I remember correctly. It was just a considerate increase. It was not a specific amount. >> All right. So, Mr. Bryant has made a motion to increase schoolboard pay to and Mr. Hel has seconded. >> Yes. >> Comments, questions? >> I have
131a comment. Um, do you all realize that school board pay comes out of the operations fund? >> Yes. >> Yeah. which is amount that we're talking about trying to decrease expenses in. >> Correct. >> In a in a time frame that we don't know what's going to hit the operations fund. >> Correct. >> And I guess having heard you bring that up. Uh Dr. Schaer, I'd like to thank you for sending me the link to the major and secondary areas in the operations fund that you would look to cut from. And it was nice to get the areas and the totals for each of those areas. Now, if you could send me the spreadsheet that itemizes those totals, that's what I was looking for. That would be helpful for me to understand. Then, if you're
132running into problems, then maybe we need to step back and readress this down the road. But again, until I get a little better understanding um to address your comment, Mrs. Cherry, um I think we do quite a bit of work to try and vent through some of the information that we're being provided. >> Yeah, I do too. terrible time to >> give ourselves a raise out of a fund that we're still trying to narrow down the expenses in. >> There's other places to take the money away from, too. >> Well, I think you can revisit it in January. >> All right. >> Any other comments? >> Nope. >> All right. All in favor? >> I. >> Any opposed? I That passes 3 to one, Miss Penny. Next item on the agenda, consider approval of surplus
133obsolete equipment. Mr. Herbert. >> Thank you, Mrs. Cherry. Uh, here before you this evening, we just have a couple of chairs uh here from the middle school that have served their purpose. Uh, they are all worn down or broken. There's actually four of them. So, I am requesting the board's permission that we would go ahead and get rid of those chairs. >> All right. Motion to approve the surplus obsolete equipment as presented. >> So moved. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Bryant. Comments, questions? All in favor? I. Any opposed? That passes unanimously? Next item on the agenda, superintendent report. Dr. Schaefer. >> Thank you. Um, yeah, about three quick areas to hit this evening. Uh, first of all, I want to report to you on our net assessed value.
134Uh, statutoily, we are to have received our certified net assessed values by August 1st. Uh but we have still not received these at this point. Um I know some counties have, some counties haven't and just uh asking around. Um it's making it difficult to fully assess our operations budget, our debt service budget and even full bargaining position due to the transfer um that you know occurs through the year. So we are waiting eagerly uh to get those certified net assessed values, but we don't have them yet. We'll let you know when we do receive those. Do you think it in the next week or two or? >> Well, honestly, we have no idea. >> Have you touched base with the government center to ask the question about when the projection is? >> We haven't asked.
135I mean, they they have to turn it out. Um, we can ask, but I don't think that's going to change that. >> I wasn't asking you that again. I'm asking you if you have. >> No, we have not. I I did reach out to the DGF just to see if they had heard anything because that's ultimately where it is submitted is to the DGF. uh and they had said last they had heard they were working on their tiff neutralization and once they got that finalized that hopefully it would be submitted uh but that was probably two weeks ago. So that so that information isn't calculated at the local government center here in Anvil. >> It is. Yes. It's the assessor's office. >> Have any other counties around around us receive? >> There's several there's Well,
136there's several that have and there's several that have not. >> Yeah. I don't We're not We're not the first or we're not the last. We're we're like many of us were across the state. We're still waiting. >> Uh want to give you a little bit of an update from the recent uh redevelopment commission and town council joint retreat. uh which was held on September 3rd. Um a couple of the areas we talked about one were and this was kind of news to us um that the town has recently uh met with um Dr. Horton and also MDOT had some more discussions and the discussion is about uh Warrior Way out onto US 36 and then think about going across there. There's no way to go across there right now, but uh to get a cut
137in on the other side so the road would go on through. Uh it sounds like in their most recent discussions that there is now from NDOT uh more likelihood of that occurring. >> Stop sign >> and pardon >> their stop light then. >> Well, that they're talking they're talking about potential of lights. We don't know what that looks like. Uh or even possibly a roundabout in that area. Um, so that's something for us just to kind of keep our ear open to and see what transpires with that. Um, they're, I think, hoping to get some sort of 10-year covenant or agreement to develop in that would would be desired. And they're also looking at a potential, this is something for us to be more aware of as you would come onto our property off of
13836, the potential of getting a cut in once you get behind, if you're coming, you know, this way, you're moving south. Once you get to the area behind Casey's or think about behind Lara of having a cut in there and my words not theirs is kind of a utility road through there. So you could be able to come in and go either way in behind those. I think there's another company that's potentially a small company potentially looking at locating in behind where Casey's is. There is a little bit of ground back there. Um that will be something for us to stay attuned to. Um, I could see some advantages in that and I could see some disadvantages in that at certain times with traffic flow. I think in my thinking it will come down to
139how that intersection gets improved there if there becomes a four-way intersection with US 36 both ways and then be able to go across there uh onto the current Dr. Horton property. Um, so again, just something I wanted you to be aware of as a board. Um, I think these things are a little, you know, a little further down the road here, of course, but conversations may continue here, you know, over the next few months about that. Um, there was, uh, some east side, uh, development discussion. When I say east side, uh, east of Danville off of US 36. Um, there were letters presented recently from Senator Clark and Representative Thompson uh, for the rightin ride ofway west of Walmart. So, think of it if you're headed this way uh from the the light at Walmart,
140you're headed this way down 36 to get a ride in and right out off of there. Uh would open up that development property out along there. Uh we're understand the property owner is interested in development at this point. Um and there there needs to be a major study done first on that to see what that would look like. Um a little bit of discussion about diesels. Uh what was diesels? um that property has been purchased. Um I think a lot of people are aware of that here in the community. Uh but trying to think about how that um development of that property can can be excuse me be supported through an economic development loan. Uh that would look like something where the town perhaps um loans out on that. Then the RDC could reimburse the
141town for some other projects to help take care of some of that same cost. the RDC. It's not something they can pay for directly. The town can pay for it. The RDC can take care of some other town cost and it that kind of comes out in the wash, if you will. Um, so that's that's some discussion that's happening. Um, the RDC has recently hired Chris Ham with uh HWC Engineering. Um, and he's being charged by the redevelopment commission to develop an economic development strategy implementation plan around the airport area. Uh we're trying to think of ways to encourage what we would think of as sort of that 3% or industrial light industrial not heavy industrial light industrial um development out there. Uh which would help the tax base tremendously. It would help the the
142overall growth of the town. Uh and also long-term provide some balance in our getting loud around here. Uh provide some balance um in our our tax base. We're very heavy 1% right now, you know, followed by 2% and pretty light on 3% in terms of the tax base. So, we're trying to work through some ways to encourage that type of development. Coming up with a strategic plan is is the first step in that. Uh little bit of update on the Lincoln Street update. Um the traffic solutions committee has been ongoing. Um their legal team is working with Rei Associates on the funding process. And what I'm referring to specifically is there is a town plan again as you come down the hill out there on US 36 from Walmart to potentially come down that hill
143and take a almost call a Michigan left turn or think about the left turn at Costco. So you come down the hill, left turn over into that median and be able to cross across and then build the road out of Lincoln extended which would come in behind uh where um Kroger is and build that road on through that road then would come down Lincoln eventually come right through right through here. Now this is a long-term type of project. I think we're probably at least six to seven years away from seeing that even begin to come to fruition. Um it would involve a series of roundabouts. Uh one at Blake Street uh right there, Carterburg Road and Blake Street was sort of that five cornered. Uh so looking at potential roundabout there, looking at a potential
144roundabout uh here at Lincoln and Mackey and looking at a potential roundabout uh right there by the the Kroger intersection now. So it would start on the east end, what they have projected now, and move this way over time. Um, and then redeveloping all that as it would move through town. Um, I I do think that would help with some traffic flow around town during busy times. Uh, I am concerned about the amount of traffic it would push past our schools uh in the morning and in the in the late afternoon. That does concern me. So, I've uh expressed those concerns at at various meetings. Uh but also encouraged too that if that's the only plan that can be developed and it's the best plan that can be developed that uh sidewalking, streeting, lighting, curbing
145needs to be very appropriate and very well built to handle pedestrian traffic safely uh through these areas. Um but again, just uh catching up on that a little bit. Um and lastly, I want to talk about school construction briefly. Um our classroom renovations continue in the east wing of the high school. Um that's uh continues in those humanities areas that were foreign language, math, some of those classrooms right now. Uh we're also continuing work in our current teched classrooms which was Mr. Foster's area uh previously that's under renovation and should be nearing completion around sometime in November. um the band and choir new spaces where the old pool was. Uh those will also be nearing completion here at the end of the semester and that all will be turned over by the by the seme
146first se or second semester um this year. Uh new art rooms and the old ed spaces are under construction with the foundations and slab on grade concrete ongoing out in front of the old temporary high school entrance which is old entrance 17. Uh that's ongoing right now. Um, also, uh, the pool work continues with tiling and bleacher work, uh, ongoing in there. Uh, the weight room, uh, entrance 23, which is old entrance 13 there by the memorial bell, and the athletic locker rooms are all now turned over to us, uh, with little little bit of finishing work happening, but it's it's pretty minor at this point. Uh although the polished concrete floor of the locker room building is rejected uh due to poor joints and sediments in the finish, it's usable. It's not what we
147want. Our architect has rejected that through the punch list process and we're going to expect that that be refinished uh this summer sometime after uh after the football season's over. They get in and rework that. it is not it is not acceptable and it's something you look at and again it's you know structurally sound but um the appearance of it the aesthetics of it and I think maybe the long-term care of it are not what it needs to be so that's going to need to be reworked uh after the season um the transportation project is underway uh with light pole bases um I think those are finished uh foundations are ongoing uh with the concrete flat work about to begin soon as soon as u the foundations are finished. And then the addition to the
148administration building project will have bids opened on October 7th. That's the date for bid opening. So we'll have a pre-bid meeting. All information will be posted out uh for biders and then opening will happen on October 7th. So just a kind of a quick overview for you there. >> I have a question for you on transportation. >> Uh kind of old business that I'm kind of worried about that again it's my understanding from some of the information you provided with your weekly update. transportation facility water line is going to be a 2 inch meter. >> Yes. >> And so that I think um brings the cost down considerably from what we approved in July from $150,000 down closer to 45 or 50,000. >> Yeah, we we received and we did receive we got $105,000 uh
149reimbursement check back. Uh the solution on that will be still uh a 3-in line going in and that will be metered down to a 2 in around the meter. So it'll be a 2-in meter. Um then it'll still be I think some 3-in piping capacity inside. And that way if in the future um you know maybe they put a different bus wash in or something like that that has a higher demand or they add on to the building uh you'd be able to swap out the meter without having to swap out all of the pipe work to get that back up to a 3 in. >> So it was a good compromise I think everybody worked out. Appreciate the the feedback from the board um to help us with that savings and it um it
150has been refunded. So that's my final question is that's about $105,000 savings over what we approved in July given the fact that we approved $150,000 expenditure. Shouldn't there be something in old business asking us to approve an amended expenditure that because right now you got public record shows us that we approved 150,000 at a board meeting, but we really don't have anything public recordwise acknowledging that really what we should have what we're finally approving is a $45,000 expenditure and that we're approving and you got that money coming back as a refund. I understand it's a refund, but still seems like there should be a public record at a board meeting that kind of shows that money coming back in and the board acknowledging that. >> Uh I uh good question. I'll need to go back
151and check because I I need to see how what approval was given there specifically by the board for $150,000. Um we'll take a look and see. >> Okay. >> Any questions? >> Are you done, Dr. >> I am. Thank you. >> Next item on the agenda is announcements. The homecoming football game will be Friday, September 26th. We are hold our 2026 budget hearing here in the boardroom on October 1st at 5:30. We will have our staff appreciation dinner on Friday, October 3rd from Pi 5:00 p.m. to 700 p.m. I believe that is in the high school cafeteria. >> It is. Yes. at our next school board meeting will be on Monday, October 13th here in the boardroom at the middle school. I need a motion to adjurnn. >> So moved. >> Thank you, Mrs. Ward.
152Second. >> Second. >> Thank you, Mr. Bryant. All in favor? I. >> Any opposed? >> We are adjourned. >> Thank you.