Danville Community School Corporation August 11th, 2025 Regular Meeting

001will dictate that. Um, so for the brick, um, your existing brick can be stained. Uh, so we don't have to rip it off and replace it. It's a very good way to do that. It's commercial stain. We have projects that have had it for over 20 years. You'd never know the difference. Um, but we are also hoping to change like the white aluminum siding that's there, all the gutters, downspouts, uh, rip off the shingles, do a new metal roof. Hopefully, we might have a base bib shingle alternate for metal like we did on some of the high school buildings. Um, but hopefully tie the entire building together on the exterior, replace your old windows with new to match the new, you know, all those sorts of things. Little closer view of the entry uh that

002plaza. Um, so the the main portion of this edition is all hip roof design, but a gable at the entry, trying to help show off that entry, give you a chance uh for some signage and some branding like we're doing in other buildings. Um, these windows here are into the offices, the new offices, and you'll see a little bit different window design when we get to the boardroom. This would be the view from that parking lot or from the walk that extends south to the high school. So, kind of right up into the new front door. Um, and then with the existing building behind, same light pole, small detail, same design of things that we're doing on the rest of the high school campus. So, that all ties together. Uh, this view is from the

003existing parking lot. So, from the west, I mentioned we're going to renovate and extend this lot a little bit. Uh, so this would be the view coming up. You still see the sign and the flag and I think the gable helps to draw your attention to the new front door if you're coming this way. The existing entries uh next to Dr. Schaer's office, those would still stay. Could be used for staff, but we want to make sure that people know this is now the front door and this is where you go if you're a visitor. Um, this is from the east looking west. So, this is the boardroom. You'll see interior images here in a minute that show you what these windows do and what it looks like inside. When we get to the the

004new front door and then heading around the building to the east, the windows are a little larger um almost to the floor, a little taller, just a different style to help draw attention to the boardroom. It is a commercial building. It's not a house, you know, those sorts of things. So, we we just increase the glass a little bit. Um lots of daylight for training purposes and the lobby. I think that would be, you know, very nice inside the daylight. All right, so now we're going to walk inside. So this is inside the vestibule coming right into the lobby. So the boardroom is here to the right. Uh reception desk here. You'll see a couple of wood features uh that are similar to what we've done at the high school. We're not copying it, but

005we're we're tying things together a little bit. Um this is done in a little different way. Uh this this wall um has a vinyl wall covering uh just to dress it up a little bit, just a touch and then just a little bit of wood trim. So as you're coming in, you know, that would be a really nice spot for pictures, board pictures or students of the month. Set a couple flags, you know, on either side under the boardroom. Um and then this is a closer view of the desk and that that wood wall. Again, a great spot um for signage or or something like that behind the desk. couple of TVs in the lobby. We talked about possibly, you know, streaming a board meeting in the lobby if you ever need that. You know,

006more more people, more space. Um, so that would allow that. And then starting to look back toward the front door. So, there's the front door, the glass entry, secure vestibule design, very similar to what we've done at your other buildings. Uh, as you come in, I mentioned the the two doors. So this this door that you see there is um the one security door that goes into the staff hallway. And then you can see the second that's the pair you see one of the two doors in the view. That's the other door that would go back into the office. And then this is that wall I mentioned going straight into the boardroom. Um so you can kind of see a nice spot for signage. Um taller interior glass kind of the same thing opening up

007into the boardroom, you know, into that bigger space. And then the boardroom. Um, I mentioned the built-in desk. Um, so everybody's at the front, but it just lays out a little differently than than you are now because it's the the longer wall of the room. I mentioned the the taller um glass, larger windows in this space. All of that would have roller blinds and things. You could control it for meetings, for for training sessions, for anything you need. Um, but everybody's at the desk, uh, including Penny and Bill. uh instead of this scenario, we have a smaller kind of step down on each side to have everybody at one table, do the tech, you know, do things you need to do, but the floor has the presence in the middle with this wood ceiling in

008the upper part of the desk to kind of put the focus where it where it needs to be. Um and then you see of course you'll see screens and all these views um around the room for training function training purposes and also for uh board meetings. Um for training we have a screen that's recessed into this wood ceiling that can drop down uh with a short throw projector right above it. So you don't see any of that but it drops down when you need it. Um the screens around the room can be used as well. The the seating layout you see here is similar to that floor plan with 84 seats for set up for a board meeting. That screen will drop down when you need it. And looking the opposite way. So if you're

009at your board desk looking um you'll be looking west, another large screen uh with another short throw projector in the back of the room and then additional screens all the way around um so you can see the presentation. So, three screens that are always present and one that drops down. Is that right? >> Currently, there are, correct me if I'm wrong, Bill, three fixed like TV screens on the walls. Okay. >> And two projection screens depending on how you use them. >> Okay. >> Three screens. One projector would always be on. The one behind the board would be the one that would be up during the meeting. The purpose of that's more for training, >> but the for the people in the room, it's the two. >> Yes. Sort of like how we are now.

010Okay. Um, so we're through the images. We can go back if you want to see anything. As far as the estimate goes and the alterance, um I think the the base bid building addition with the site the base bit site work to support it's about 3.8. Um and that's why I mentioned a series of alternates um to try to get you the rest of the um building renovation. So exterior renovations, I mentioned roofing, siding, windows, masonry staining. There's a series of interior renovations. Um the office space that has to be created is where we cut through the conference room now obviously and tie into the existing built the new building that has to be done. The rest there's a lot of uh wish list items that we're going to have as a series of alternates

011so that hopefully you have options on bid day. Um with the goal being to fully renovate talking sound control and offices um renovating the existing old restrooms that are in there those sorts of things throughout the building. Um existing the two furnaces that you have. I know one of them is definitely definitely needs to be replaced. So, we're we're trying to get all that done, but um just being cautious with the budget and trying to get as much as you can. >> The generator that's there will handle all the new space. >> Well, new generator. >> New generator, >> which is base pit, >> which So, that's in coming out of some other fund. >> It's in the base. The new the new one's in the basement, I'm sorry. Okay. It's included >> part of

012that 3.8. >> Yep. Yep. And then the new parking lot, the 53 or four spots um that I mentioned, um I I think it's about half a million. The sidewalk that connects to the south is base bit so that you still can walk around campus and get there uh on an ADA compliant safe path. >> So that flag pole area, everything south of that is part of a basement to the >> just not the parking lot. >> Just not the parking. >> Yep. The sidewalk. Yeah. to get a person to walk from the high school there safely, that's included. Okay? >> And if you had to park at the high school lot that's there now, >> if we couldn't do the additional lot, then you could still walk there safely. Uh so that's the summary

013of the estate and alternates. And then as far as timeline goes, um we're looking to receive bids in October to try to start construction the beginning of November of this year. um going through the end of 26. So I think um in a simple in a simple phasing plan, it's build the addition and do that site work and then renovate the rest of the building because it's full building. So you need to move some people to do the renovations just like we move students around uh to do building renovations. So >> So with the addition of the new space, do you also have to increase the size of the water line coming from the main to the building? >> You've already done that. You had to do that. um last year on the high school.

014So that the line coming into the building from the exterior is 2 in. That's large enough. But as soon as it touches the building, everything inside then we have to replace for the new restrooms. >> What size meter are we putting in? >> I don't know the size of the meter, but is it too much line? >> Okay. Cuz that was kind of a conversation here recently regarding transportation facility. >> Okay. terms of you had miscommunication as I understood it that you can put in whatever size line you want in the ground but once you get in the meter you can downsize the size of the meter and save us quite a bit of money >> okay >> so >> yeah I can I can follow up with the size of the meter I don't

015know that we haven't designed yet we're not finished with the design >> did you have meter when you did that when you tied into the >> what's that >> when you tied into the water line coming up >> cuz you rerouted the water the water used to from the high school to the admin building. >> Yeah, that was as Adam mentioned that was upgraded. That pipe went to a 2 in at that time. Um the the difference in the transportation what caused the confusion was because 4in pipe was available and and less expensive. They were 4 in on the outside, but they didn't need that large a size on the inside. So that was 3 in. So they needed a meter at 3 in, which was on the plans and design. It just I don't

016know if it got verbally communicated or what, but that's where the confusion was. In this case, we've got 2 in coming in. That's kind of standard size coming in. I think you have to determine whether you need 2 in or something smaller on the inside as I understand it. >> Yeah. And what they did, they tied on to your old line on the exterior of the building. So, the current setup is the 2-in underground outside connects to the old smaller line. So, we'll pick it up there outside and then transition. And if we have to drop it from two, we will inside. I just don't have that answer right now. >> All I'm asking is we avoid the fiasco of the transportation facility and perhaps even resolve it perhaps more. But it just seems like

017we have a miscommunication as to what size water meter we have or need to run the water in the building. So transportation, you've got a couple bathrooms, you got a bus wash, you got sprinkler system. >> Correct. Um, again, having been an apprentice plumber uh for a period of time, um, I understand that you can put it whatever size line you want in, but what's driving the cost in terms of permit stuff becomes the size of the meter. >> Sure. And I Yeah, I can confirm that. I don't know if we have that designed yet since we're not done with this one, but I can definitely confirm. And if the answer is is while we're also want to prepare for the future, I'd like to see the cost analysis of what we're actually how long

018it's going to take us to use what we got before we see that savings. >> Sure. >> On your design, the mechanical room, it looked like there were only doors leading to the exterior. Is that correct? >> Uh, currently, yes. >> Is that intentional? Like, yes. Um, you're going to need exterior doors that's in there. Um you you could have something into the boardroom if you would like. Um but from a purely mechanical standpoint and equipment standpoint, it's it's nice to have them from the exterior. So then it's kind of your call on the rest. >> Yeah. Just thinking if they needed to get in there to work on something and there's a foot of snow on the ground, it they would have probably appreciated if we had given them another alter alternative option to

019get in there. >> Yeah. And you see the large storage room, too. um which does have a a tech rack to support this room. It's not to say we couldn't do something um through that wall so you don't have another door directly into the boardroom. Um that's a good question. Yeah, I'll get Richard's opinion on that for sure. See if you'd like something there. We can assuming we don't have all the wall space taken up in the mechanical room. I'm sure we can make that work. You got to do anything to the signage on the west side of the building so that as you come off of 36 up your way that again that's looked really nice from the south but I think most people are going to be entering from the north aren't they

020to come into the campus >> right there direction. >> Yeah. So where we say directional signage that's meant to be an improvement. Um, so if if you're one or two visitors coming in, you probably do come in here and park and then make your way to the front door. If it's a bigger event, this parking lot won't support that. So then, you know, even if this lot is not built, you're probably still parking somewhere south and walking up. But yeah, this note is the intention of doing something else there to help make it obvious and direct people. >> I was just thinking in that grassy area just above the word directional. >> Mhm. Is there something there is going to as you drive up that announces that you are arrived at Danville campus? >> Yeah,

021there certainly could be. Absolutely. Yeah. >> To me that's seems to be a statement point as you drive into the campus. Otherwise, a person kind of drives in and they have to either get to that parking lot or park and then walk up in front of the south side of the building before they really get the I've arrived at Warrior Campus. >> Yeah. No, I think that's a great idea. You have the sign out out of the highway. If you had something else there that that kind of grabbed you and caught your attention, >> see the high school, then you have, you know, another one here right in front of this building. Yeah, I think that's a great idea. >> Well, I understand it's a great idea, but you haven't pressed that in anywhere yet.

022>> Uh, we can work it in and maybe it's an alternate. Yes, we can be as simple as what you've got around the telephone pole, too. Just those tie in. >> There are plans. you have something because it says directional signage, right? >> Yeah, we were we were thinking something more um not less less monument sign and more just directional like a panel sign, but it could certainly be that and then maybe you wouldn't need the other one. No, that's a good idea. Yeah, we can we can kind of work that in and see where it goes. Had you considered doing the building addition out to the west to where you could make it so that way when people are coming in off of Warrior Way that it's just that's the presence they see versus

023the old building that you kind of have to find your way around to get to the new entrance on like the complete opposite side of the building. Had you considered that? Was there things that made that a deterrent? >> Um parking is one of them. Um the real issue is where do you put the big boardroom because you're not going to go through that with a corridor in the future because that's the boardroom. So that that's why it's on an end of the building. Could it be west? Maybe. If you look at the size of that addition, it might just fit and just squeeze in there. But then what that forces us to do is either then we're definitely building a parking lot um or you're definitely going to be walking from the highest, one

024of the two. >> Okay. So, there's a bit of a trade there. Um, is it possible? >> Might be. Might be possible. Um, >> but why would we tear a perfectly good parking lot to have to create another parking lot? >> I don't know if there >> doesn't seem cost effective. >> Um, yeah, you're building on one to lose parking to then either yet forced to then recreate it or walking further from the high school. There there's a second point. We we had talked that there's um one unaccounted for office in the new design and extra um we talked about the need in the future for maybe a few more and like I said we're not going to go through the boardroom. So we do have a design that extends a small addition out to

025the west to account for just office space in the future if you need a few more offices. So that was that is a consideration for you know in the future what you might be able to do with the building. But having the boardroom here, I mean, very likely you would would not choose to to cut through that space in the future for an office edition. >> I'm going to redirect my next question to Dr. Schaefer. We talked about it at I think maybe the retreat or board goals meeting, but why couldn't we do board meetings in the uh auditorium at the high school? >> Meetings in auditorium at the high school. Well, you can. It's just it's it's kind of like having meetings in here as we get busier and more robust particular in the

026auditorium. It's used in the evenings. So you'd be working around different schedules and things like that. I mean can you potentially? Yes. Uh is that setting ideal? No. >> Have you compared the cost of that to what the cost of just the boardroom is going to be? >> Yeah. Well, part of the reasoning too is we need training space. This space is going to eventually go away. So, by having a a separate boardroom, you also provide that training space and an off-site space. One of the challenges we have now with using this as training space, which is it's great space, is getting people up here cuz if they're adults coming from other buildings or even outside the district, we're bringing them up through students uh to get to this space. So, having an off-site dedicated

027facility for that just it makes a lot of sense. Um, and you're not conflicting with student programming or things like that going on. >> Okay. So then my next question is what title positions are not in your building right now that you foresee wanting to bring over to use those six new offices? Yeah, Cory, help help me out here because what what we've done is looked at in in this building, we've done sort of a capacity audit in the building looking at space because we have tucked several people in this building into spaces that need to become classroom spaces in the foreseeable future. Um that would be um food service uh some of our folks there special education to free up more office space downstairs. Um technology um trying to think what else >> I

028think technology is already in director technology is already in your office. >> We we do but if we need to move anybody else I know Rhonda's in this building although we don't want to take her clear out of the building so she may stay here in a a smaller space that's not a classroom. Um, >> coordinator, >> food service. Yeah, food service, special ed. >> That's four people right there with between those two departments. >> Yeah. >> Uh, and then Rhonda's the database specialist would potentially come over to that building as well. And then we would have a couple of offices, uh, one office and then one to begin with, one small conference space that could become an office in the future to also allow some future growth capability. So you're not confined just in

029what you built. You've got a little bit, not not too much extra, but a little bit of extra in the future for the district to fill a couple more spots without having to add on or do something like that. My next question is in your comments here for the executive comment for us, you mentioned that you've um in the scope of this project, you've trimmed it down like $2 million. Wasn't the original master campus plan when it was released talking about the renovations administrative office only being about $3.5 million? >> That's what we hoped at that time. It is um if you remember when we sold the geo bond for this uh we cut 300,000 out of it at that point and then we started getting estimates you know on this cost and you know

030it's it's it's surprising just what things cost to build today. So, we cut I think we cut hard cut another $500,000 out of that. And then you can see there's remaining $2 million in alternates because again our focus is to get the additional space that we're going to need. And then as budget allows to go back and renovate as Adam described and hopefully add the parking lot as well, depending on what that budget allows us to do. we have x amount of money to accomplish what we need to accomplish and we're going to do the most that we we can there in terms of providing that facility that know we may not be able to to do all of those things. >> What was that x amount of money that you had to accomplish >>

031the accomplish? >> Yeah. Um the go bond was about I think the total go was about 4.5 >> 4548. >> Mhm. But we don't we also don't want to spend all the geo bond on the project either. So, >> but if we're at 3.8, that's only a difference of 1 million. >> But it's it's an estimate. And the other thing we did to try to save cost is we're hard bidding the project. >> You could maybe come in be more competitive this. >> Yep. So, we're hoping to drive that that cost down. Um and again we will do you know within the budget we've set we will do what we can here but our again our um prime objective is to do the building addition and then what that which is in the base bid

032which is a generator some a little bit of additional parking and sidewalking that's our that's our base bid. If we can do more if we can renovate more through the building um that's great. Um, and if we can add parking, that's great, too. But, um, I can I can tell you, um, for example, my office is in the old building, remain in the old building. It doesn't get changed. I lose a window in the process. Um, this is really about getting getting that new addition built so we can have board meetings, have training, have additional office space to move people out of this building to allow for growth here. >> Will this become classrooms? >> This will event I think it will eventually go back to two classrooms. Yes. We're just looking at that today.

033We have essentially eight classrooms remaining here, including two, counting this as two um that aren't already utilized. Well, it's all utilized to some degree, but aren't utili utilized for full class space right now. >> So, that 150 million original master campus plan include the cost then of putting this back into how many classrooms? >> Two here. >> Um, no. I mean it it it would not it would be putting a putting a wall >> later. Where's the get paid for from? >> We'll have to figure it out. >> Operations or >> uh could be for something like that. We could probably use some geo dollars that we have. >> Mhm. It wouldn't be a huge cost to put the I mean we we took it out. I mean we converted this from classroom space to

034this space without um any large cost. I think we put it back without any large cost. basically putting a putting a wall in >> and offices downstairs. Those get converted back into classrooms. So, you got to take interior walls down there, too. And >> no, what we what's happening is we have personnel in classroom spaces. So, it just be moving the personnel and their equipment out and then utilizing those classroom spaces. >> So, the special ed offices still remain offices. Those would still remain offices, but as this building grows, there's going to be additional needs there for space, too, because what happens is some of those become small meeting spaces and things like that that may be needed for instruction. We're doing that in a lot of buildings now. Seems to me that the additional

035parking would be pretty worthwhile if we can swing it just because sporting events, graduation. I mean, there's a lot of times where we just got people parking in the mud. >> Well, even board meetings alone. >> Yeah. >> Think we have students of the month, student accommodations. >> If the bids bear out, >> that would be doable. The renovating the old office is that in the 3.8 or no >> no that was 1.5 alternate that be the first one you'd leave if you >> creating this office which is the current um conference room there because we have to because of the hallway. >> Yep. >> So that that is in the base bid with the rest of the addition and there'll be a series of alternates here kind of >> so again so you can

036maybe pick and choose on bid day what's the highest priority. Maybe it is the parking lot or maybe it's the windows and the roof, you know, to try to get the best bang for your buck. >> Yep. >> Trying to figure out looking at this blueprint on how we could get Herbert into a smaller office, but it's a pretty small one already. >> Got a big TV in there, though. >> It takes up the whole wall. The one the one thing we were pleased with is we spaced this out a little bit because of the configuration of the boardroom. Um, it allows us to put a a permanent spot in. So, we're not moving desks and and sound system and all those kinds of things. But the other thing is we can actually seat I

037think 52 to 56 people for a training. We're pretty much limited here to about 50. Just it's a difference in the configuration of the room. So, that would be really helpful and really helpful to reducing traffic in and out of buildings too for that purpose. >> On the IT side of it, is this going to help? You know, a lot of times maybe we lose video or sound. I'm assuming it has something to do with this this room and building, but over there you're going to have some newer technology for that as far as getting it live streamed. >> Yeah. The hope would be the the fact that this is serves so many purposes. The hope would be that like Dr. Schaefer mentioned the stuff that's in place, we would be able to get something

038new. The equipment that we are using right now extremist meeting is very budget oriented and something uh that we would put in now would probably be a more robust solution. >> Is there storage for like tables and chairs? Like if you were going to convert the boardroom into a training, you would have. >> Yeah. So this this storage room on the corner I mentioned it does have a little tech rack to help but besides that it's just storage. Um, and that we're going to engage a furniture vendor to help lay out with specific furniture, but you know, similar nesting type tables that can be stacked and put in as much as possible into that room. Okay. >> So, I don't know that it can fit every table yet. Um, but the goal is to have

039clear out the boardroom um for a for a meeting when it's training easily get it back into the space. >> That was a general question. Not that you have to do not we need to consider Doc Schaefer, but the price per square foot for what you're doing of the new addition. Noticing that you've got two little bumpins and then you got one cutout corner down by the southeast side of the boardroom. Did you look at the cost analysis of just making it a square and using those spaces as additional spaces as to what you're going to spend on dealing with the angled roofs and all that kind of stuff? Yeah. So, part of it does have to do with the roof lines and where hips and gables and and the ridges actually fall. Um, that

040that is one reason that this is a separate form and we do have this um it's a mechanical courtyard is what it is. There's equipment that sits there to the north, >> but the but it does allow us to to solve two things. Gives us a home for the equipment and helps us make the roof lines all work. >> Okay. >> Um, so a big rectangle with nothing. You know, the roof eventually is going to get higher and higher. We break it apart a little bit. We can kind of keep it controlled. >> Okay. >> But that's that's the reason that's there. >> So you're going to have mechanical stuff in there. >> Correct. >> Okay. >> Um does it was this the other one? >> Yeah. So there there was the one with the

041mechanical the one you just pointed at and then the one on the other side of the vestibule. >> Yeah. So the vestibule comes out of the building and that canopy that extends further comes out um to grab you as an entrance, give you a little protection from weather and also help us with those roof lines. Um, if this if there was building on either side, um, I'd either have to make that canopy quite a bit taller, that vestibular roof quite a bit taller to give it that presence and make it work. Um, I mean, not to say that there's not a way to do that, but we were also trying to avoid lows slope roofs and keep this, you know, more of a professional office building. So, yeah, there's a lot that went into that.

042I mean, from a pure dollars per square foot standpoint, every, you know, square foot you're adding on is 450ish, uh, you know, depending on on what you're talking. But um you know some of those are easier moves than others. >> Okay. >> And we did over time we did some reconfiguration of the boardroom to try to bring that down, reduce that square footage, but still keep it large enough to function as it as it needs to. >> And the door on the east side of the boardroom goes out to just a 5x5 slab of cement. >> It'll have to connect to a walk. It's an emergency exit. You have to have two points to get out of that boardroom. And they have to be so far apart. >> You're going to have a walk coming

043back around to >> Yeah. It'll have to come back around and connect to another walk. >> I don't remember seeing that in the >> You have to put that in a sidewalk form. We're going to I'm sure you will. >> Yeah, it'll be a side Yeah. Yeah. Yeah. The the civil drawings didn't quite catch up with the architectural changes. So, yeah, this will have to come out and I think the most cost effective way to do it would be to bring it back around and connect to the to the walk that's at the front door. And then will the existing service drive where the generator is right now, will that drive be extended back to connect where your other new uh mechanicals are on that north side? >> Um, we've thrown that around. So, the

044serviceable equipment still needs to be serviceable. It doesn't mean it has to be an asphalt drive. Obviously, there's a cost to extend it there. Um, we're going to remove the old generator, put a new one in in a different location. So, yeah, that's kind of at play. And I think a lot of that is u maybe again with Richard and preference on maintenance um and then also balancing the cost obviously. >> All right. Any other questions? >> Thank you very much Adam. >> Thank you all. >> Yeah, thank you for situational awareness. >> Thanks everybody. Have a great evening. All right. Next item on the agenda, treasures report. Mr. Herbert. >> Oh, sorry. I my I jumped. Thank you, Mrs. Long, for pointing that out. All right. Next item on the agenda, approval of the

045July July 9th, 2025 regular meeting minutes. I need a motion to approve. >> So move. >> Thank you, Mrs. Ward. >> Second. >> Thank you, Mr. Heel. comments or questions? All in favor? I. Any opposed? That passes unanimously. All right. Now, it'll be Mr. Herbert's time with the treasures report. >> Thank you, Mr. Chair. Uh, our July fund balance we had in our property and state tax supporting funds was 8,938,74. We had educational fund expenditures of $1,933,614. We had that service fund actually had no expenditures in the month of July. The operations fund had actual expenditures of 750,315. We transferred $215,000 from the education fund to the operations fund. And that means the corporation's total transfers for the year to 11.22 of the total education fund revenue and 12.05% of the total state tuition support.

046I would ask for the board's approval of our July financial report and happy to answer any questions. >> All right. Motion to approve the treasures report as submitted. >> So moved. >> Thank you, Mr. Bryant. Second. >> Second. >> Thank you, Mrs. Ward. Comments or questions? >> I have kind of a question, I guess, for Mr. Herbert. Having gone back and look at the uh report, treasur report the last five years and thinking about our previous meeting. So over the last five years when I look the operations fund seems to have always spent more than it took in will that even though we're attempting to make the cuts we talked about from our previous meeting down the road, will that change and become more of a try to stay within the revenue it takes in

047or are we still going to see on the reports that it's still spending more than it takes in? >> Yeah, I would say that's definitely a challenge. uh as you said in the last 5 years it's typically that's been common. Uh that's mainly because yeah the revenue that comes in does not support the expenses. Uh that was well established back in 2019 when the state legislators uh kind of separated the different funds into the structure that they're in right now. Uh that's why they allows for the transfer from the education fund to the operations fund. Uh they know that the expenses incurred in there yes there typically are not going to have revenue to support those. Uh that's why we try to use that transfer to keep it balanced and try to keep it as

048near break even as possible. Uh obviously with the discussions we've had previously, we know that revenues are going to continue to decrease. Uh but we also know that as the uh as that goes, we're going to also try our best to uh continue to reduce the expenses as possible. Uh but we're also going to have to increase that transfer a little bit more. So uh yeah, the the goal is to make it break even. Uh but yes it does it will be a challenge that's definitely for sure. Um but I will tell you I mean we cannot spend more than zero. So uh there will come a point when that has to be the revenues are going to have to start outweighing the expenses. Uh and how we get there is going to be what

049we need to continue to focus on here over the next couple of years. >> And then I also noticed on the fund report there's at least nine funds in there that have a negative sign next to them. >> Mhm. Should we be concerned about that? >> No. And I'll tell you why. Those are all reimburseable accounts. So, we will get reimbursed for those and those will become positive balances. >> Okay. Thank you. >> Mhm. >> All right. Any other comments or questions? >> All in favor? Any opposed? That passes unanimously. >> Next item on the agenda, approval of claims. Mr. Herbert. >> Thank you, Mrs. Cherry. Uh we have our pre-written claims here for the month of $117,477.79 and we had our total claims of $842,81321 [Music] uh bringing total uh claims and pre-writtens for

050the month to $960,291. I would ask for the board's approval of our July claims and happy to answer any questions. >> Motion to approve claims as presented. So move. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Heimil. Comments or questions? >> Got a question on the one of one of you uh highlighted for us to look at the fields. Turf grass. >> Mhm. >> Turf grass management. What >> What was that for? >> That was for all of our athletic fields for the actual the we call it the real grass. >> Okay. >> Yeah. That's who takes care of the real grass. >> The real grass. Okay. Yeah. So, they do everything from the fertilizing to the mowing to the striping. specifically our soccer field. Uh since we just moved over

051to the field right here next to the middle school, they take care of both of those fields for us. Uh they were they were in okay shape uh when we first transitioned over. Uh but Fields has done an excellent job of getting those fields up to playable conditions. Uh and again, just through the general fertilizing, they also take care of all of our sprinkler systems on all of our athletic fields uh and do the mowing and the striping. Uh we looked into some of that stuff of trying to do it inhouse, but uh you would think it wouldn't be as difficult to stripe a field as it really is. Uh but to get it as precise as it needs to be, uh they actually have like a GPS robot that goes out and does that

052lining for us. Uh and surprisingly those are very expensive. Uh and so we found that it was more cost effective to pay them to do that than it was for us to kind of dig into that and do it ourselves. >> Gota. Yep. Makes sense. >> I have two questions for you. What's a writer extractor? >> That is a carpet cleaner. I probably could have put carpet cleaner. That's a little better explanation for it. But yeah, that's for all that's actually two uh machines that it's kind of a call it a carpet Zamboni. >> And then remind me what the MS Vercada door access is. >> Uh so that was the door access system here at the middle school. So MS is middle school. Verata is our door access system. So, we're upgrading all of

053our door access systems. Uh, it just happened that with South and with the high school, it's being done through the project. Uh, but again, it's to get all of our security streamlined into one central location. Uh, as we act right now, we have two systems that are running. Uh, one being much older because we've had it for a lot longer time. Uh, and then with the Verata system, that is actually tied into all of our cameras. that's also tied into our front office uh for when our visitors come and check in where they scan their IDs. That's all tied into the Vicata system. Uh so it allows uh not only for our chief elephant to have access to the different varieties of security measures that he has uh but also for all of our buildings

054to be able to see the cameras, to have controls over the doors. Uh so that's also what program we use those to program the doors so that when you know the community shows up for our meeting tonight, they're unlocked. Uh it's so that's what Yes, that's what that is. >> Yep. >> That's putting all of our buildings on the same system. Now >> we are getting there. We will not have North on that system until next summer when we go through and finish that upgrade. Uh but right now South is on that system. The middle school was just put on this summer. Uh half of the high school as we're working through that construction project is on there. Uh and then the admin building when we go through that project, it will be added on

055as well. So that yes, by the time we're done, which end of next summer, our entire district will be on one system. >> Okay. Any other comments or questions? All in favor? I. Any opposed? That passes unanimously. Next item on the agenda, approval of payroll claims. Mr. Herbert. >> Thank you, Mr. Cherry. Uh, three payroll claims here for the month. We had a July 18th claim of $682,392.83. We had our July 29th claim of $686,67147 and our July 30th claim of $86757. That brings our total payroll claims for the month of July to 1,369,93187. So I would ask for the board's approval of our July payroll claims and happy to answer any questions. >> I need a motion to approve the payroll claims as presented. So moved. >> Thank you, Mr. Bryant. Second. >> Second.

056>> Thank you, Mr. Himsil. Comments or questions? >> All in favor? I. Any opposed? >> That passes unanimously. Next item on the agenda is old business. I do not believe we have any old business. So, moving right along to new business. Consider approval of personnel recommendations. Dr. Schaefer. >> Thank you, Mr. Chair. Um, recommend approval of the personnel report as we've submitted it. Um, we have our kind of our I would say typical movement of new hires uh coming in here at the end of the summer and uh also recommending uh two additional days of pay for Mrs. Lacy who needed to work beyond contract this summer and we are supplementing pay for our two EL teachers who have completed their certification or right in the final throws of that and also um our new

057edsych uh Angie Tucker uh she's went through a three-year process that we had agreed to early on to help support her through and now bringing her pay into alignment with her peers here in the district of similar experience and degree status. So would recommend approval of the personnel report as submitted. >> Okay. I need a motion to approve the personnel report as submitted. >> So moved. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Brown. Comments or questions? >> So, if I understand correctly with the days you're adding to Miss Lacy's contract, it's essentially taking her contract value, dividing by 225, multiplying that by two for the days two days she worked in summer. >> That's correct. Yeah. to just be a daily rate for those two additional days. >> Didn't that

058happen again last summer as well? >> It it has. Um it has and we kind of look at is it is a regular thing? If if it's we see it being a regular thing, we'll bring it back when we renew contracts to extend that contract as needed, not just for her, but for anybody that would fall into. What we find is so much additional summer work and grant uh the grant process pushes out into the summer a lot more than it used to. Um, so it just becomes necessary for her. And sometimes we have students with special needs that are being serviced during the summer as well. They have to be overseen and contracts completed. Uh, so it's something we keep an eye on, but you know, she's, you know, worked the days and deserves

059to be paid for that. >> Thank you. >> As we look through this personnel report, we see we've lost three bus drivers. >> Mhm. >> Do we have any idea on why they left? >> Uh, we we typically do when they leave. You know, I can't tell you specifically. I I I think we probably knew at the time they left uh why they left. Um two of them we were anticipating leaving. The third one left rather quickly right before school started. Um I'm happy to say we have two new drivers in training. Uh we have I know uh speaking with Mrs. Swanson, she'd received I think three additional applications as well beyond that. So we're we're trying to train forward. But um one thing we're finding this year is our neighbors around us are really

060being impacted as well by being short of drivers. Uh and a couple districts here in the county that haven't really experienced that before. Um I was hearing too one of the large schools on the north side was down several drivers uh here to begin the school year as well. So as as you know we have contracted uh some morning drivers uh with a company uh to help us through this critical period. um was actually speaking with uh the owner of that company today and he said he's having the same trouble is getting getting drivers. So, it's just something we're seeing everywhere when it comes to, you know, commercial drivers. They're just hard to find. I'm really pleased with our our um team this year. They've done an excellent job uh with the folks that that

061we have. Um they're getting a lot covered. Um but drivers leave for various reasons. A lot of times it's schedule related for them or they find a different full-time job. It it just varies quite a bit. >> You know, you you talk about industrywide you're having this problem. It just makes you just kind of wonder and speculate on well, what what is it? Is it the discipline on the on the buses that are we having trouble with the students and that, you know, they can't discipline them? And it just makes you wonder. I mean, >> yeah, I I think that's certainly part of the equation. >> How do we get ahead? You know, I'm sure you guys are bring How do you get ahead of that? And do we need to maybe at some point

062implement a, you know, one strike and you're gone deal? I mean, if if you don't act right on the bus, you don't get to ride. >> Yeah. >> And if that would help keep retained drivers. >> Yes. We and we have tried to tighten things up. Um I would say that our students compared to a couple years ago don't get as many uh opportunities uh to misbehave. Uh they have to change their behavior a little quicker. Um but it's it's a schedule I think is not quite as well suited for society uh today that it used to be where you're spending your morning and then midday and then spending your afternoon. Um this time of year can be pretty warm and it just doesn't suit it. And there are more requirements for the drivers for

063the training and for their function what they do. I think it's I think it's all those things >> combined. >> I guess my perspective is is that we just need to make sure we don't come complacent with the idea that we're going to manage this problem. I think we still need to have the mindset we're looking to solve the problem. >> Mhm. >> Y >> okay. Um I'm wondering Dr. Walker and Mr. Herbert, are we do we have any holes in our teaching staff or have we filled all of those now that school has started? We have almost filled all of our teaching uh positions. We had we had one remaining at the uh middle school when we started um a full-time position, but I think they're sort of in talks and and trying to

064work through licensing questions and things right now with a candidate. So, I'm hoping that one will be >> full soon. >> Okay. And our um housekeeping and food service workers. Yeah, we've uh fully staffed. >> Yeah, we are actually pretty well staffed right now. Uh you have seen personnel report over the last month or so, Mrs. Stumpy has hired several folks in food service over the summer. A lot of those were replacements. Uh and I was to say that Mr. Land has done a great job with uh custodians and keeping them. Uh you know, I think our challenge in that department is going to be like Dr. Shaver mentioned before size of our buildings are starting to increase and with the budgetary pressures that we are seeing uh trying to make sure that we are

065running that department as effectively and as efficiently as possible to make sure that we're maximizing what our individuals can do as from a cleaning standpoint. So, >> okay. >> Are we still contracting with a service for cleaning or did we end that? >> We we ended that a couple of years ago. >> All right. Any other questions? >> All in favor? I. Any opposed? That passes unanimously. Next item on the agenda, consider approval of student handbook attendance policy. Dr. Walker. >> Yes. Thank you. So, Senate Enrolled Act 482 required the Indiana Department of Education to do a few things. Um um they asked them to establish guidance regarding chronic absenteeism, provide a categorization for excused absences and create a list of best practices to prevent chronic absenteeism. So following this guidance from IDLE, each school

066corporation had to adjust its local policy to define excused and unexcused absences and ensure compliance with the new chronic absenteeism guidelines. I'd say if you look at the uh policy that's there um in your executive content, the most notable change is the limitation on the number of undocumented parent call-in absences. So parents will have eight excused instances before each undocumented call-in after that would be considered unexcused. Students with notes from a professional will still be counted as excused absences. So, this updated policy will replace the attendance section in each student handbook. So, tonight I ask for your approval of the student handbook attendance policy as presented. >> Okay. We need a motion to approve the student handbook attendance policy as presented. >> So moved. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you,

067Mr. Heil. Comments or questions? >> This is the state's policy. >> So, the state gives some guidelines. They give us they give us three now categories exempt, excused, unexcused. They give us some caveats on once you hit 10 unexcused absences, we have to sort of send that to the next level. There are some steps before that where we have to meet with families to talk through and form an attendance plan. And then we have to locally decide where we want to fit each type of absence in as an excused absence or an unexcused absence. So we kind of took the categories that we had before and fit them into these new three. The the first one is exempt absences. Those are determined for us legally. And then we have to sort of determine after that

068what we would consider excused and what we consider unexcused. >> But when a parent calls in, that's not considered excused. >> So that will be excused for the first eight times a parent calls in. After that, those will be unexcused. And so then you'd have to get to 10 unexcused instances of that. So 18 total times of a parent calling a child in before there's an attendance plan that we would put in place and sort of the next steps of of the attendance policy. >> In our last meeting when we talked about the attendance policy >> that was this is different. >> This is different >> defined. Yeah. >> And clear versus the old the discussion we had at the last meeting. >> Okay. Because I remember >> so two things there. eight instances a

069parent can call in and say Morgan's not going to be in school today. >> Correct. >> That's anything else. >> She's sick today. Yep. >> But that's just it. >> Yep. >> And then but no real action is going to be taken until a student has lost 10% of the school year. >> Yeah. So they have to get We will start sending letters at 5. So we'll send at five unexcused absences and then at 8 and then at 10. Right. Yes. >> So there's plenty of room there. Then >> there's a lot of room. Yeah. you become a habitual or chronic absentee. >> Okay. I was thinking you got the eight and then two more at 10 you were but it's 10 on top of the eight. So thanks you cleared it up. >> Yeah.

070>> Thank you. >> Can you do parents can call in like if Carter was sick but he wasn't sick enough to go to the doctor, you know, type of thing. I wouldn't have to take him to the doctor every time he feel good just to get excused. >> Got Yeah, that's what I want to make sure. That's there's a lot a lot of good conversation around this and a lot of it was around that is >> you know we we want our parents to know that they're >> valued and we respect you know them as parents and you know their ability and right to call their child in a reasonable amount of times. We had to strike a limit somewhere and after a lot of conversation it was at 8 and then the the 10

071but once there's a process you're working through all of that. Um, so by the time you hit that 18th day, you are by definition a chronic absentee, which then those those can get referred on to our other resources. >> And then how much time does for any absence, how much time does a student have to make up the work and get it turned in? >> So that policy is normally as many days as you were absent, you have that many days to make up. So if you were absent one day, you'd have one day to make up things once you got back. If you were absent five days, you'd have five days to make up absent work once you returned. And that is in the handbook in the student handbook. I referred to it multiple

072times. >> Well, and it allows parents to say, "My child's sick." >> Yes. >> We don't want to send them to school sick. Right. >> So, it's a good balance. >> Eight times. >> Then you got to have a note. >> That verifies some doctor. Yeah. Simples, >> right? >> We all know doctors hand those out like lollipops. I got a few documents. >> Any other comments or questions? All in favor? I. Any oppose? That passes unanimously. >> Next item on the agenda, consider approval of the 2025 2026 non-resident transfer students. Dr. Walker. Thank you. So, at the June board meeting, we approved all non-resident transfer students who had applied before our June 1 deadline. Beginning June 1st, non-resident transfer students can be approved in the order they apply as long as we have space

073available. Once we hit our capacities, additional students can be enrolled if there's space in the grade level. So, the attached list contains additional students approved to enroll at this time. Um, and I've also included a list of non-resident transfer students across the district just so you can see some of those numbers. Um, you'll notice in the color coding on the district sheet, there are some grade levels there that we have not hit our non-resident transfer capacity on, but because of the influx of students coming into that grade level um at our current class sizes, we stopped our non-resident transfer enrollment. Um, so we've got a few grade levels that are still open as as students move in. If we have in district students moving out or those numbers change, we could also we could always

074sort of let let students in. currently only have one on a wait list um and that's a current senior. Other than that, we were able to let all of our non-resident transfer students in who applied um before this point, but we've sort of cut it off knowing that we've we've got an influx of in district students coming in as well. So, tonight I recommend approval of the presented list subject to our capacities for the 2526 school year. >> All right. Motion to my computer. Motion to approve the 2025 2026 non-resident transfer students as submitted. >> So moved. >> Thank you, Mr. Himl. Second. >> Second. >> Thank you, Mr. Brown. Comments or questions? >> I have a question for you, Morgan. Um, on that 12th grade, we're listed as a negative one. You say that

075person's on waiting list to get in or we're actually saying that our total space is 30, but we're taking 31. >> Yeah. So, our space was 30. we have taken 31 and we now have one on the wait list. Um and that typically happens because we have in district students who apply late and so we've let new out of district students um come in and with returning students we try to allow all students who are returning to come back and so that one at the senior level was a timing issue. So that's why we went one over that capacity. I was checking with the high school to say hey do you have room? Can we go one over? that was a returning student who has moved out. We would want to be able to obviously

076continue um especially for their senior year. The one on the wait list is not in that 31. >> So I and again this is just a question. So if that's the case and it sounds reasonable, why do we set limits? >> Well, I think the limits help because before that uh that June 1 deadline um it helps us know whether we need that that lottery process um in that order. It kind of it it helps to have um that requirement and it's also a state requirement that we have to turn in our our capacities. >> You see my perspective. You're asking me to approve something. It's going over a limit that >> we agreed to. >> Sure. >> I just again it's if >> but you you you may that fair statement. Um you may

077recall too in our recommendations early in the year we have capacities but we still say that if we have space in rooms beyond that that we can take these and this is a kind of unique situation and our policy allows if we have a student who completes the year here who was an in district person last year but they move out of the district for their senior year they can come back by state law and by policy. So what happened in the interim was we hit our cap but still wanted to allow follow our policy and allow that student to come back and finish their school year here. So that that's why that unique situation exists. >> All right. Any other comments or questions? All in favor? I. Any opposed? >> That passes unanimously. Next

078item on the agenda, consider approval of the HR contract. Dr. Schaefer. >> Thank you, Mr. Cherry. Um, we're asking this evening to extend our uh current Hendrickx Regional Hospital agreement uh for athletic training and also for our nursing services uh for an additional 10 years. Uh we have completed uh the 12-year agreement and uh the the service has been excellent. Uh we've had good follow-up conversations with Hendricks Regional Health leadership. Um and we have agreed upon a uh service agreement uh for nursing uh and for athletic training services and they're very much in line with uh what we have enjoyed in terms of that service. Um so there are actually four documents uh there for your review. One is the overall master agreement. Uh one is the sponsorship agreement. Then you have the specific sports

079medicine services agreement uh which is essentially for two athletic trainers. and then also to have the uh uh team doctor at our home large venue football games and then our nursing services agreement. And I would say since striking the original nursing services agreement here, I want to say it's been maybe four years ago now. Time flies. Um it's it's the best and uh most well staffed we've had our um offices our nursing offices filled in each building literally every day uh for our kids which is a a great service for our kids and occasionally sometimes a staff member may need to be seen by a nurse but um they've done a really good job of managing it. Uh the service to our um school community has been excellent. Um, so I would uh wholeheartedly recommend

080uh that we uh continue or renew uh both of those agreements uh with HR uh serving as our provider. >> All right. I need a motion to approve the HR contract as presented. >> So move. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Brown. Questions or Sorry, Mr. Bryant. I looked right at him. I apologize. >> Comments or questions? Which fund is this paid for from? >> Which fund do we pay for this out of? >> There's Well, the the only cost is uh we're not really paying anything other than we do pay for continue to pay for the salaries of the nurses, although HR has taken over the hiring, supervision, training, all that. So, we were paying our school nurses before and so we we pay that to HR now

081instead of directly to the nurses. So, how's that tie into the HR fund on the reports fund report? >> So, that would be the donated dollars that are coming from HRH back to us. >> We spend that on >> I'm sorry. >> What do we spend that on? >> Right now, it's just sitting in that that account in our savings account. >> That was it interest? >> Yes. The the original was to be spent back essentially on the football field because that's what it was donated for at the time. Uh and we will be doing that as we finish off the project. We'll be taking those dollars that have been acred over the last 12 years and spending those on part of the project. >> Okay. So that notice looking back through that fund report

082too that very rarely has any expenses. >> Yeah. >> But grows continues to grow from year beginning to year end. >> Correct. Yeah. That's just we take the dollars that HR gives us and we just put it into that fund and let it sit. And we could see continuing with the agree the new agreement doing the same thing or possibly offsetting some of our operational costs for our nursing staff. >> Thank you. >> Any other comments or questions? All in favor? I. Any opposed? That passes unanimously. Next item on the agenda, school board policy review. Dr. Schaefer. >> Thank you, Mr. Cherry. Um we have uh several policies here as part of the board's commitment to reviewing existing policy. Uh I wanted to start with the schoolboard policy 8610 transportation of non-resident transfer students um

083that was requested to be reviewed and um so I had sent the board some information. I think the board had asked for some early information on the number of walk zone students that we had. Uh, and I I really appreciate um Mrs. Swanson and her team pulling together some of those. We have approximately 248 walk zone students. Uh, and then the board had asked about how many potential um nonresident students would we have if if you opened that up, how many would there be? Um, it I say right about a hundred. I think some of the the numbers fluctuate a little bit depending on whether they're going to a childare on a given week or whatever. So, I think it was between 96 and 104, something like that. So, we'll say about a 100. Um,

08451 of those hundred have a secondary address in the district. In other words, they live outside the district, but they may have a babysitter or grandma's or something in the district. Um, we have 20 that are in Kensington, which is like right, you know, adjacent to where we're picking up our Danville students. Uh, there are 10 to 15 at Imagination Station. uh 3 to five at Green Acres at Daycare. Uh and then 10 to 15 at Sunshine. So that makes up the roughly 100 give or take a handful of kiddos. Um so that's that's what we're looking at uh in terms of the number of students. Um I I will share again, I know I shared earlier this evening, but our buses are very full right now. And even on the west side where that

085bus or buses haven't been quite as full, we are running a longer route because we don't have a lot of drivers. So, we're running a longer route, which then ultimately pretty well fills up that bus or those buses. Takes longer to get them on there um than it does going to the east side, but our our capacity, we're we're at capacity. In fact, it was interesting because I even spoke to one of our contracted drivers the other night. She says she said, "I've got about three three to a seat in every seat." Um, and that's that's just the reality we're working through right now until we can get, you know, more drivers. >> If you want more, yeah, more conversation on that. >> As we get more drivers, is this something we could revisit? >>

086Oh, I I think there's certainly always the capability of revisiting it. Yes. I know. I've listened to the board's comments. the want to, you know, possibly, you know, pick up some kids that would be in a situation to be picked up, you know, certainly makes sense. I've also heard, you know, from the board and saying that, hey, we'd like to be able to pick up our our kids who are walking now is a priority as well. Um, I I want to be honest and say it's going to take a while to get there. Um, it just is because we also have the need because of growth to expand routing. Um, so it it's a, you know, it's a multi-layered process we're working through to try to expand routing where kids cannot walk, uh, to try

087to pick up the kids that are walking because, you know, we'd like to make that commitment to our parents as well and then try to pick up any non-resident students that we may choose or within policy be able to do. >> That was going to be my comment, too. If in a perfect world, we get more drivers and more buses and we do bring it back for discussion and I >> all we can do right now. I think >> I I don't have a desire to change it right now until we can pick up all of our in district students. I mean, you know, as Christina has said in the past, you're asking littles to walk in the cold and the rain and until we can provide everyone a bus in district that would like

088to have a bus. I mean, not everyone's going to ride. Some of them are going to choose to walk. I don't think I want to talk about picking up transfer students. While I love the fact that they think that we are a good enough school to come here outside of district, I do appreciate that fact that they think that much of us. I'm just not sure I want to tell our in district parents that we're sorry, we're not going to pick you up, but we're going to pick up non district students. >> Dr. Schaefer, in district, what areas of our district in district currently don't have much service? >> It would be here pretty much in the I'll say generally in the Clear Creek area here. or I should say here and then over um

089just on the other side of Mackie in that immediate area through there up to I think that runs a little over half a mile uh to the east. So and that that Barry null uh diagonally to the gas station if you want to think of it that way. >> So in between >> in between Mackey and 39 South which is Mil South Cross Street. >> Mackey and 39 and Lincoln to 36. Lincoln to 36. Yes. >> Okay. So, if you go down Mil Street from the high school >> all the way down to 39 South, which is South Cross Street, is there any bus service in that area? >> Most of that is our walking area. I don't think we go too much beyond that because it does begin to get a little uh further

090than we want children to be able to walk. I I only ask because I live near the east end of that and I do see buses turning up into >> Mil Mill Street going up into that area. So I'm just kind >> wondering if something got added back in there or if it's a special needs student that has a something on their IP. >> It it could be. Yeah. with that. I'd have to research it to give you an exact answer. But I'd say generally though, that's where we originally drew that line. And we haven't changed anything other than maybe a special exception as you as you spoke of >> or it could be students going to North Elementary because it would have them crossing at 36. They can't walk. >> I don't know. I

091just as I've noticed buses turning in just seems to me counterintuitive to what I thought we were doing. >> But you talk about Clear Creek being in the walk area. What about those students that go to North Elementary? Where do they get picked up at? >> We we have still bust the North Elementary students. That was a change we made not long after we set the walk zone to we we do just a couple point pickups uh to pick up North students and get them >> over. Yep. >> And that's and we uh talking to Mrs. Swanson here recently. Another thing we're trying to do is figure out is there are there more ways we can be more efficient? you know, it back in the day you did almost door-to-door pickup, but you know, that's

092just not feasible. So, especially in larger additions, we're trying to do just a couple of stops in there. So, kids are walking aways even in those larger additions to get to a bus stop rather than to a residence, which just helps to pick up our speed up our bus times and and get kids more quickly to and from home and school. >> Yeah. So, in summary, everything that's in the poly review there, um, you feel like it's a good order. And since we're not touching the transportation piece, those are all set and ready to go. >> Yeah, I I went through each. I hopefully you've had a chance to, too. And there's nothing there that requires any change that I could see. >> Okay. Thank you. >> Any other comments or questions? >> All right.

093Next item on the agenda, schoolboard policy updates. >> Thank you, Mr. Cherry. And and these are here, and I I should have pointed this out in writing, but these are here really just for first reading. Um there's no expectation to approve anything tonight, but just to to take a look at what's there. Um so there a lot of this is guidance from Indiana School Board Association on the policy changes. The first of those is on board member salary. This was a change made by the legislature. um board salary. It doesn't need to change. There's nothing you need to to change or change your salary amount at this time. You could if you wanted to, but there's no requirement to do that. Uh but the law now allows for the amount of the annual base compensation,

094which has been at $2,000 for for a long time. Uh to be as high as 10% of what our basically lowest beginning teacher would make. Our base is 52,000. So doing the math, it could be 5200. Um, there's also a pdeium amount for board members that's traditionally been there. That hasn't changed. That's based on what the Indiana Board of Commission or Indianapolis Board of Commissioners makes. Um, and there's a PDM rate. I I believe that's at 150 uh for regular meetings and 75 for special meetings. >> Again, you don't need to to change that. You can't change that part. Um, that part is still the same as it was in statute. the base compensation could be changed, but what I noticed was our policy doesn't really we revisit this every year as we're supposed to,

095but our policy doesn't really speak to it or allow for those changes. Our policy simply says that a board member could participate in the health plan by paying the the full amount of the premium. So what I'm suggesting it certainly do what we'd like to do on it is to just add in just a little bit of language um as suggested by ISBA uh that basically the board would annually determine the amount of salary and pdium each member will receive for services performed as board members not to exceed the limits established by Indiana law. Just add that that language to it. Then we we do our renewal meeting in January. Um, we just have that in policy already. >> If we decided we wanted to go with what we're allowed to make, then it would

096be it would calculate back to the July 1st. >> Correct. >> That's a good question. Uh, honestly, I don't know the answer to that. I would find out uh whether you can retro that back. Certainly might be able to. Um, so again, I would I would check with ISBA on that and see >> we did that last time when we got the uh meetings increased from up to 150 and 75. >> I think we did. >> Yeah. Again, I'd say I I would think so, but I would just want to confirm it. >> So, in the reality of it, if we did do that and at the 10% of the base pay, that's really an increase of $3,200 per board member. Is that correct? >> Could be. Yeah, >> could be. >> I mean, math

097is 10% is >> you're saying 10 >> get 2,000 a year. >> Yeah. >> And if it could be 5,200 a year, >> 32, >> the difference between those is $3,200 a month. >> Y >> if if you chose to to go to that that full amount. And well, here's another question. Is if base teacher pay goes up this year, uh does that increase that a little bit? I mean, that that would be another potential change. So you make that decision at that time given the fact that the new language is coming out >> and then down the road as the board changes they have to make the decision based upon as the board changes in that year that it changes. >> Yes. >> As to whether or not they because the new teacher pay

098at that time is something different. >> Right. Typically by the January organizational meeting we're going to know what that amount is. Uh this is kind of a unique situation this year because the law changed, you know, after you'd already put that in motion. So, you know, you could potentially make a change in it here, you know, mid year. You don't have to wait till January. Um but that's why I wanted to get the policy in place and bring this information before you so you would know and have a chance to think about it. >> So, if we did want to consider doing that, we could act on it in September. >> Yes, I believe so. >> Thank you. Mhm. >> Um the second one is on uh transfer students. Um as we bring in non-resident

099transfer students there there are some privileges in the law uh given uh one of those is to a student son or daughter uh of a current employee. Uh they get prioritized if you have low capacity they have they get prioritized near the top of the list to be considered before others because they're a son or daughter of an employee. What this law does is set minimum requirements of what an employee is. Uh there's been some interesting situations across the state over the years uh where districts might pay someone a few dollars to consider them an employee so that they could bring their son or daughter in sometimes for athletic or other types of purposes. So this is to sort of stop that. So now the state says to be an employee you have to make

100at least $8,000 as a you know regular employee or if you are an ECAon employee a coach a sponsor something like that then you have to make at least $3,000. This is just adding this into policy. And then on the bullying, uh, this goes into our student discipline, uh, rules. And the the essential change here is that, um, when a bullying accusation is made and school administration begins to investigate that, they're now required. So if somebody made a complaint to me as a building principal today, then by the end of the day tomorrow, I need to have contacted the alleged bullier and the alleged victim and let them give them a status update. Same thing when I conclude my investigation, I have until the day after I conclude that investigation to follow back up with

101both the victim and the aggressor in that situation. So that's it's adding that requirement to our current student discipline policy >> that the students or the students parents that you have to >> they would have to notify the parents. Okay. Yes, the parents. >> So th those are the the changes again really for first read tonight. We'll bring those back next month and um hopefully take a vote on those. Okay. >> And there are a few more policies that will be coming forth to you. There's a couple uh changes that uh are just, you know, like used to could not be able to transfer for athletic purposes. You now can. So, we need to pull that policy back out and revisit it. There's two or three like that. There's some changes made. We just need

102to go in and edit some things out of existing policy. >> Any other comments or thoughts? All right. Next item on the agenda, superintendent report. Dr. Schaefer. >> Thank you, Mr. Cherry. Uh yeah, just a quick update. uh left you some notes uh in your board packet and wanted to update those a little bit. Our enrollment um th this is unofficial. This is our literal seat count. Um as of Friday, we had a total of 2,894 students uh in in class or had called in sick. I mean, they're they're here. Uh which is up about 109 from our spring count um in February and up 123 from last fall. So, from our official fall count last October 1st, uh up 123 um we were up last year, we're up 150 um you know, from the

103previous year. And we thought this year would be we we didn't think it'd be as strong as 150. I will tell you it's probably a few more than I thought it might be. I think we were thinking it might be more 80 80 to 90 students. So, right now we're a little little more than that. Um what was that number again? Uh right now the the total number is 2,894. So just just a tick short of 2900. I will tell you it it changes daily. Kids withdraw, kids enroll. What we have found when we take these rough seat counts is it it's it's plus or minus in October. And when we get to October, it's usually right around that number. Um may not hold that way this year, but the last few years we've done

104this, it's been fairly accurate. So, we'll see because our official count will not be until October 1st. So, and that that does not include uh developmental preschool, doesn't include little warrior. These are just K through K through 12 kids. So, um talked I talked a little Sorry. >> Sorry, I have a quick question on that. We had talked a while back last year when we did our count, a very high percentage of those new students to the district were English as a second language students. Do we have we run any numbers to see if that's going to be the same? And if so, are we prepared in that area like as far as the amount of teachers and stuff that we need? >> We are. We are still assessing English language learners. So, we're are

105getting close to 300 um students want to see how a few of them how their final testing comes in. Uh so we're running about 10% uh overall of our students with ELELLL needs. Uh we did hire a third ELELLL teacher uh for this year. So we're able to divide and and conquer that a little bit better. But it is something we're definitely going to have to continue to monitor as we move through time because I think those needs and looking around at other districts around us, they continue to climb and I suspect ours will as well. We are officially 40 languages now um with right around 300 English language learners. >> 40 languages >> 40 different languages in the district we're serving. >> Fortunately, our EL teachers don't have to be able to speak all

106those languages, but uh they certainly need to give support and provide and they've done an awesome job. They really have uh really starting a program from scratch a couple years ago and building it forward and they've done a really nice job as long as as well as Mrs. know and helping to guide that. Um I talked about uh drivers a little bit so I'm not going to rehash that but uh construction is is moving along well. Um you know safety is is of importance to us a high importance to us and uh our the construction team this summer and I can't remember if I shared that with the board but they did a full everybody all all hands- on deck safety training uh reviewing this summer um as they headed back in being working around

107kids again. we always have to be extra careful and be mindful and I've seen a lot of work, you know, not happening during the day now that was happening during the summer. Um, just to make sure that we're, you know, not intruding upon instructional time and and noise and things like that. Uh, and also just being safe and what we're running and doing around kids. Um, South Elementary, as you know, is is other than some punch list things is fully completed. Uh, we had a nice ribbon cutting ceremony. um had a nice turnout for that. It was fun to see the kids cut the ribbon which is you know it's their place. So that was that was awesome. And um programming continues to come along and you know as we grow and expand we're going

108to be able to offer more and more kids. We did we were able to restaff our project lead the way pre-engineering program um this uh this summer. Uh Mr. Peril was hired who has some good experience in there and I think going to take uh take the program forward and and do some really nice things there uh for our kids in that program. So overall it's been a strong start back to the school year. They're still, you know, working around the South Drive and some fun things like that. But I will tell you our buses were on time even out this afternoon uh on time out of the high school today. So they've got um got all the kinks worked out, at least most of them um from last week and things are are looking

109positive. So that's what I have. I have a question for you, Dr. Schaefer, on your report that kind of follows up last month. Again, I mentioned it earlier tonight. Has the communication been finalized as to what size meter we're putting in that transportation facility? Because between your weekly updates and the email that we got from the town manager, sounds like uh from our July meeting that we're saving now off that 150,000, we've got that down 60,000ish. But there's also the opportunity depending on the final meter size that could also increase to about a savings of 100,000. Um has that been finalized and decided yet or is that still in the works? Yes, I I met I personally met with um Mark Morgan a week ago. We worked through that. Um and I think I think

110what the issue was the drawing all the time the plans were 4 in outside to 3 in inside 3-in pipes. So therefore require 3 in meter. I think what happened um and I'm not here to point fingers in in either direction, but I think what happened there was some mis verbal communication uh without maybe verifying on the documents right at the time uh but it was planned for a 3-in pipe and meter the whole time. I think because there was a 4-in pipe and they were probably talking about that. I think there was an assumption that it was a 4-in meter that was needed and it wasn't. So, once they got uh the engineers and the town folks uh re reviewing that, looking at it, I think everybody agrees it's it's a 3-in pipe. It's

111a 3-inch meter. I think there was a a meeting to follow up with um some of our folks and verified. >> So, that clears it up for me, but it then brings up another question is what what calls why do we need a 3-in piping inside the building? I know we got a a bus wash for the lower part. We we stepped away from the full bus wash. Yeah. >> Why do we need 3-in piping on the inside? >> Um, what I'm understanding is when the engineers designed the building, that's what they designed it for. You've got um your domestic water. You got the the bus wash, you've got um there are showers, there are larger restrooms, and just your your normal domestic water use. And that sort of >> showers in there. I thought

112we only had bathrooms in there. >> I think there's showers in there. Yeah, there's shower facility in there. Yes. >> Just one shower facility. >> Well, male, male, female. Yes. >> Mhm. So, that's what it was designed for. Capacity load based on their specs from engineering. >> I I just kind of wonder if you might want to go back and talk to those architects a little bit and look at whether or not we could get by with twoinch piping on the inside and get down to the twoinch meter where you can. But I don't know. It just seems like >> that's that's a lot of water. 3 inch. >> Yeah. line. >> It just seems like >> you could still have the three inch line. You could run a two inch meter and just they're

113going to reduce it down and save you some money that way, too. And then add the meter later if you had to. It'd be worth asking those questions, I think, to maybe we should ask. >> Yeah, I I just think it's worth investigating it. you might be able to again be saving up to another $40,000 in permitting stuff that just seems like we are overkill that where you could change something out down the road and I don't know if the evaluation has been done and what you're saving by doing that now versus putting the smaller meter in changing out to a different meter down the road. Mhm. >> Yeah. I Yeah, I I'm not an engineer, so I I really can't answer that. >> Gi given that you're spending 40% of your time on the

114construction project, I'm asking you to look into that a little bit more. >> We We can certainly ask >> I think we have to get beyond the mindset that just because everything is within budget >> doesn't mean we have to spend the money there. >> It's kind of like if I budget to go on a family vacation to spend $10,000 and on the last day we still got $2,000 to spend. I don't know that I'm gonna spend that $2,000 just because it's there and we budgeted for it. >> Yeah, >> that's a fair question. >> I think we just ask >> we gota get got to get beyond that concept that even though you budget for it doesn't mean that we end up needing to spend it. >> My thoughts. >> All right. Any other

115questions or comments? I would just like to say I don't know whose idea it was to let the seniors paint the parking spaces at the high school, but that was a fabulous idea. And if any of you have a chance to drive through there on a weekend, we have some very talented seniors. >> They did a very nice job with it. >> They did a very nice job. So, >> I think uh we'll give credit where credit's due. Uh Mr. Owens, I think, spearheaded a lot of that to help champion for the kids and do a really quality job of doing that. They they had good specs. Um the kids and the parents did a great job of putting those together and staying within the specs and it came out looking good. >> I would

116I would encourage you to drive through there on a Sunday maybe when nobody's there because they they've done a fantastic >> saying you don't want to go there when the school's in session. >> No, because I want you able to see the spaces. >> I think that maybe our senior year we painted ours. >> I don't remember. >> Well, I don't know. It's been a long time since >> I didn't have a car when I was in high school. They'll drive too. >> You walk uphill both ways. You bet. >> In the snow. >> And ice, too. >> All right. >> Without skates. >> The next item is announcements. Let's see. We will have a back to school carnival on Friday, August 16th from 4 to 7:00 p.m. at the Hendricks County Fairgrounds. Our next

117regular school board meeting will be Monday, September 8th at 6:30 here in the Danville Middle School training room. The ISBA fall conference is September 15th and 16th at the Indiana Convention Center. If anyone's interested, please let Penny know so she can register you. I need a motion to adjourn this meeting. >> So move. >> Thank you, Mrs. Ward. Second. >> Second. >> Thank you, Mr. Hemsel. All in favor? I. Any opposed? >> That passes unanimously. I'm pretty sure transportation is looking for some Dunk Tank volunteers.