001I'd like to call to order the July 14th, 2025 school board meeting. Would everyone please rise for the pledge of allegiance to the flag of the United States of America to the stands one nationice for all thank you. We'll begin with 2.01 01 staff recognition. Hi, thank you. Tonight we welcome Tanya Batesel as our new director of child nutrition. Previously Tanya was the director of food services at Porter Township School since 2018. She is replacing Tammy Watkins who is retiring at the end of the month after serving the district in this capacity for seven years. Both Tanya and Tammy are here tonight. Please join me in congratulating Tammy on her retirement and welcoming Tanya to Duman. [Applause] All right. Uh we move on to 3.01 patron participation. No signups tonight. So uh four consent agenda
002and I'll entertain a motion. Make a motion to accept the consent agenda as presented. Thank you Beth. I'll second. First and a second. Any discussion on the motion? All in favor, please say I. I. Any opposed? Thank you. 5.01 Doomland School Corporation YMCA Memorandum of Agreement. Dr. Pettit. Thank you. The memorandum of agreement adds amendments to both the lease agreement originally signed in October 2023 and amended in April 2025 and the use agreement signed in April 2025 entered between the Doomland School Corporation and the Doomland YMCA. Uh the YMCA project is progressing as hoped and in of note in this use agreement is additional space on the entire second floor of the Morgan Avenue uh campus. Uh administration recommends the board approve the memo of agreement. Thank you, Dr. Pettit. I'll entertain a motion on
0035.01. I'll make a motion to accept the memorandum of agreement as um presented. I'll second. Uh first and a second. Any discussion? All in favor, please say I. I. Any opposed? Thank you. 5.02 Duelan School Corporation Insurance renewal. Thank you. The administration is recommending the board approval to renew our liability, property, inland marine, crime, auto coverage, workman's compensation, excess liability, and cyber liability insurance with Shepard Insurance via Great American, Chub Federal, Auto Owners, Old Republic, Union, Indiana Public Employees Plan, and CFC Underwriting for a total of 1,27,39763, which is a13,14 $44.90 increase from last year. The ultimate cost may be lower due to some pending credits. Uh thank you. I know that we've got that Shepard did put us out for bid and got several bids this year around. I know that our property insurance
004continues to rise along with the industry, but um I think it seemed a little bit more reasonable this year in terms of the increase. That being said, I'll entertain a motion. I'd like to make a motion to accept the insurance renewal. I'll second a second. Any discussion? All in favor, please say I. I. Any opposed? Uh, abstain. My part 5.03 level C administrator assignments. Currently, DSC exceptional learning coordinators and K8 assistant principles are classified as level D administrator positions. While individuals in these positions receive annual increases in accordance with the amounts approved for administrator positions, they are not assigned any other benefits considered to be additional to those of non-administrators. An unintended consequence of promo of promoting a certified employee out of a bargaining unit position and into a level D administrator position was the
005loss of $750 in a 403b retirement contribution as well as the ability of the bargaining unit certified employee to receive a $400 403b matching annuity. Moving current level D administrators to level C will account for this lost retirement benefit. The administration recommends moving seven DSC employers from level D administrators to level C administrators to avoid a loss of benefits when moving out of a bargaining unit position. Thank you, Dr. Pettit. I make a motion to accept the level C administrator assignments. I'll second. First and a second. Any discussion? All in favor, please say I. I. Any opposed? Thank you. 5.04 04 NIPCO easement agreement. Thank you. The administration is recommending the board approve two small easements request to NIPCO. NIPCO is planning to upgrade the electrical system in Chesterton to improve reliability. The easements will
006be used to facilitate the project. One will be located on the Brumit Elementary property just off of Indian Boundary Road and the other will be located near the corner of Porter Avenue and Ace Street. In return for the easements, NIPKO will provide DSC with $2,000 $1,000 for each easement. They're approximately 5 foot wide and about 5 foot deep. So these are for underground utilities. Thank you, Robert. I'll entertain a motion on 5.04. I'll make a motion to accept the NIPCO easement agreements. I'll second a second. Any discussion? No. All in favor, please say I. I. Any opposed? Thank you. 5.05 5 2025 2026 school year meal prices. Thank you. Meal prices for the national school lunch and breakfast programs must be approved annually by the board. Therefore, the 2526 pricing recommendation is as follows. Breakfast
007$1.50 for elementary, $1.75 for intermediate, middle, and high school breakfast. Lunch $2.75 for elementary, and $3 Intermediate, middle, and high school breakfast. Adult food items will be maintained at alikart pricing. This is the recommendation from administration. Thank you, Lyn. I just note that all the price increases appear to be between a nickel and 15 cents. I also don't believe since my time on the board, we've had many increases. So, pardon? I don't believe my since my time on the board we've had many increases. So, we've been able to hold them constant. So these are these are minimal but yes small increase. All right. Well with that I will make a motion to accept the school year school year year meal prices for the 202526 school year. Second. First and a second. All in favor please
008say I. I. I. Any opposed? Thank you. 5.06 milk and dairy contract. Thank you. As a member of the Northwest and Northern Indiana Education Service Center, Dunland participates in the Consortium of Education Service Centers Cooperative Bid for milk and dairy pricing. The annual amount spent on milk and dairy products exceeds the procurement threshold of $50,000. So, public bid process must be used for these purchases. DSC joined with approximately 90 other schools throughout the state to leverage the collective purchasing power of the large group. As a result of this collective bid, Dairy Farmers of America doing business as Shankles Dairy with firm pricing is recommended for approval for the 2526 school year. Thank you, Lyn. A motion. I'll make a motion to approve the Indiana Service Center Consortium contract for Mil. I'll second. First and a
009second. Any discussion? All in favor, please say I. I. I. Any oppose? 5.07 food supplies and commodities contract for 2025 2026. Thank you. Dulan participates as we just noted in the service centers and this is the bid for food supplies and commodities. The consortium handles the entire bid process on behalf of its members. However, each ESC member district must approve the agreement and any subsequent renewal renewals at the individual schoolboard level. Tonight, this contract replaces the prior one, which was also with HPS and Gordon's um that expired on June 30th of 2025 after having been renewed for the maximum number of times. The contract remains with HPS as the group purchasing organization and J and Gordon Foods as the distributor. There is no operational change to Dunland's nutrition child nutrition department's procurement of food supplies
010and commodities as a result of this new contract. Thank you, Lynn. I'll entertain a motion on 5.07. I'll make a motion to accept the food supplies and commodities contract as presented. I'll second. Any discussion on the motion? All in favor, please say I. I. Any opposed? Thank you. 5.08 wearashing and sanitation contract for 2025 2026. This is all housekeeping and and we bring these every year. So members of the Northwest Indiana and Northern Indiana service centers were again invited to use the central Indiana education service center contract with standard food s standardized food services doing business as smart system for wearashing and sanitation chemicals. administration re recommends approving the use of the CIESC contract for wearashing and sanitization um through standardized food services doing business as smart systems for 2526. Thank you. I'll entertain a
011motion on 5.08. I'll make a motion to approve the wearashing and sanitation contracted. I'll second first and second. Any discussion? No. All in favor, please say I. I. Any opposed? Thank you. 5.09 resolution to self-certify micro purchases threshold. Thank you. Policies 6325 governs procurement for federal grants and federal programs and as a condition of the use of the $50,000 micrase limit. Policy 6325 requires that the school corporation annually self-certify the ability to perform micro purchases in accordance with the federal regulations of 2 CFR 200.320. Micro purchasing refers to the purchases under a set set limit per occurrence made within federal grants such as title one and in federal programs such as the national school lunch program. Micr purchasing requires that three quotes are obtained prior to a purchase up to the micr purchase limit. Documents
012must be maintained for audit and program review purposes and vendors must be varied to the extent practicable based upon the quotes. Tonight's recommendation is that based on the following criteria. One, that the school board maintains active policies related to procurement and purchase of supplies, materials, equipment, and services from federal grants and programs via policy 6325. Two, that purchasing agent along with the federal program and grant administrators have access to these policies and have been trained on internal controls. Three, the adequate document that adequate documentation is maintained by administrators of federal grants and federal programs with respect to all marketable purchases made. And four, that the most recent corporation audit conducted by the Indiana State Board of Accounts contained no federal findings specific to to procurement or if such findings were identified, corrective action was taken
013regarding those findings. The administration recommends then that the board self-certify the $50,000 micrase limit as required by board policy 6325 for the 2526 school year. I have a quick question. Sure. Um would there be a situation or the likelihood that we wouldn't obtain three quotes or is that not very likely? It's generally not all that likely. It does happen if you have something very very specialized. Um, but in this case, most of the things that we're talking about are like general, more generalized supply items. So, three quotes is pretty easy to Okay, perfect. Thank you. There any changes from last year on this policy? Okay. Thank you. I had a motion on 5.09. I'll make a motion to um approve the resolution to cert self-certify micro purchase threshold for the 202526 school year. I'll second.
014A first and a second. Any discussion? All in favor, please say I. I. Any opposed? Thank you. 5.10 November 2025 board of school trustees regular meeting date change. The administration recommends adjusting the DSC November 2025 regular meeting date from November 3rd to November 11th. This change requires board action. Okay. I'll entertain a motion to change the board date. I'll make a motion to accept the change in board date from the 3rd to the 11th. Think about November right now. I'll second. All right. First and a second. Any discussion? All in favor, please say I I. Any opposed? Thank you. 5.11 first reading policy 2210 20 221 2370 2370.02 2 2411 24 21 2623 3120.02 4213.01 and 6 6230 and 8540. Thank you. The administration respectfully requests your approval to revise or resend the following board
015policies. 2210 technical corrections are being made for grammatical purposes and update the applicable legal references in this policy. 2221. This policy has been revised to reflect the amendments to Indiana code 20-30-5-9 in addition of Indiana code 20-32-4-17 by Senate enrolled act 35 regarding financial literacy requiring that the cohort of students expected to graduate in 2028 successfully complete a personal financial responsibility course. 2370. This policy has been revised to include options for alternatives to classroom instruction such as college courses, military service, and a flex program. 2370.02. This policy has been revised to eliminate the expired provisions for passing the graduation examination and to make technical corrections. 2411. This policy has been revised to include the new in Indiana code 20-26-5-42.2 requirement for completing the FAFSA and revised notice requirements in Indiana code 21-18-6-6 for schools to
016advise parents and students regarding completion of FAFSA. 2421 is passed speed and revised to include the new Indiana code 20-37-4 and virtual career and technical education courses added by House Enrolled Act 1591 and the requirements to earn an employment honors seal 2623. This policy has been revised to incorporate the requirements of Indiana code 20-30-7-13 which was added to the Indiana code by Senate enrolled act 1 reading and retention from 2024 for students in grades two and grades three and particip participation in summer school for reading remediation and the steps that will follow 3120.02. This policy has been revised to admit the requirement for discussion of the use of adjunct teachers and replace it with an option to discuss the use of adjunct teachers due to the repeal of Indiana code 20-29-2-7 by Senate enrolled act
017486 4213.01. This policy has been revised to correct a reference to policy 3121 and 6230. This policy been revised to clarify that a budget approved by the board is made available in a manner and at the places required by law and rescending policy 8540. Policy 8500 food services program has been revised to be consistent with applicable federal laws and regulations and incorporate the content of policy 8540 vending thus allowing recession of policy 8540. Thank you Mr. Retirement. I'll entertain a motion to approve on first reading the app force stated policies. Make a motion to accept the policies on first reading that were just presented. I'll second that motion. First and second. Any discussion? No. All in favor, please say I. I. Any opposed? Thank you. President Croft, can I just interrupt for a second and
018make sure that the minutes reflect that the change to the November board meeting was to November 10th and not the 11th. Thank you. I need a revised resolution. Thank you. Yep. Motion to adjust that November date to the 10th and not the 11th. Make a motion to accept the change to the 10th. I'll second that. First and second. All in favor, please say I. I. Any opposed? Amanda, I think you just reflect back prior vote. Did you redo it? Okay, nice job. Thank you. 5.12 Final reading bylaw 0166.1667.216 2700 3120.11 3142 3216 4216 5410 5460 5511 5530.01 and 5540.01. Thank you. The administration respectively request your approval to add, revise, or resend the following board policies. By law 166.1 was revised to clarify that technical corrections to board policy may be approved as part of
019the board's consent agenda. 167.2 2. This bylaw has been updated to include all provisions in Indiana code relevant to the executive sessions held by school boards. Policy 1216, 3216, 4216, and 5511. These policies were revised to replace the term grooming with appearance as the term grooming has other connotations. Additionally, the drafting note has been omitted in light of the change in interpretation of federal non-discrimination laws. Policy 2700. This policy has been rescended because the requirement for the corporation to prepare submit to the Indiana Department of Education and to publish an annual performance report was repealed by House Enrolled Act 1638 3120.11. This policy bill was revised to include a language added by Senate Enrolled Act 211 regarding where the public meeting before bargaining may occur and to correct cross references to other board policies. 3142.
020This policy was revised to add the definitions of probationary teacher, professional teacher, and established teacher and the legal citations to those definitions. 5410. This policy has been revised to address the changes made by Senate Enrolled Act One, including the additions of Indiana code 20-32-8.5 regarding retention of third grade students who do not pass I read 3 after participation in summer school for reading remediation and not passing I learn three after an opportunity to retake it in in the summer. 5460. This policy has been revised to incorporate language pertaining to the new Indiana diploma requirements and to offer an option for the board to choose to opt into the new requirements which will allow students graduating in 2026, 2027 or 2028 to choose to pursue the new Indiana diploma or to remain on their prior graduation
021track. 5530.01. This policy is being revised to better outline the testing and reporting process used in the DSSE extracurricular athletics and student driver drug testing program in grades 7 through 12. Policy 5540.0 01. This new policy specifically addresses the role played by the Department of Child Services in investigating suspected child abuse and neglect while maintaining the rights and privacy of employees, parents, and students in the corporation's schools, particularly with respect to access to personnel files and education records, access to and interviews of students, and notification of parents as appropriate. Thank you, Robert. I'll entertain a motion to approve and final reading. I can make a motion to approve the final reading bylaws as proposed. I'll second. Uh first and second. All in favor, please say I. I. Any opposed? Thank you. Uh 6.01 patron participation.
022No one has signed up tonight. 6.02 public relations highlights. None. Okay. Summertime. Uh 6.03 Dr. Pett. Anything? Nothing tonight. I entertain a motion to adjurnn. Thank you.