001good evening to our second budget Workshop uh our order this evening will be uh as follows curriculum and instruction will be number one Heather uh number two will be special education with Elizabeth number three will be student services with Shaina and number four will be cleaning us up with technology and instructional services so we have high hopes for our last atat best so our last budget Workshop you also heard from us um our budget guidelines and uh everything that we spoke of at our last um budget presentation is online after this evening tonight will be online Etc so for those of um for those that aren't online tonight you can always uh go back to our website and review our material so with that I welcome Heather Clayton to come up our assistant superintendent for
002instruction good evening um I want to start by thanking the business office Rachel Terry Mike you are tremendously helpful in this process as well as Liz Norton my assistant she is also amazing so thank you it was a team effort and I really appreciate all the support it's a pleasure to bring this budget to all of you tonight so just beginning with our curriculum Mission all the decisions that we make are anchored in um the desire to have rigorous and authentic learning experiences for our students and to prepare them to be contributing members of a global society and this is just a brief overview of the responsibilities of the curriculum office um just to highlight a couple things on here is in terms of the curriculum and assessment writing and implementation I want to just
003give a thank you to our standards leaders there are 24 of them and they are integral um in leading this work with the teachers they do have a new curriculum template that they're using and particularly in science there's been a lot of changes uh many hours of Investigations added new materials and supplies New courses so I just really um can't emphasize that first bullet enough um textbooks and supplementary resources data for decision making um aligning with mandates as you know we've had um some new courses added changes to courses that have required a lot of forethought and thinking on the parts of um our department so we really appreciate that as well as our bosei services and our career internship program so just a brief history of our budget um 510 is the line that
004really addresses our curriculum writing and steering committee payments this also includes our 2.0 FTE that we have in the curriculum office it's myself and Liz Norton um for curriculum writing and steering committee payments a lot of that work is happening over the summer so not during the school year but those are summer projects and um the standards leaders present proposals for that and are really thorough in terms of their approach and their work um with their curriculum development our textbook purchases are also in this code and we are able to offset with our textbook Aid which is extremely helpful um our travel and Conference and our Bose Services I do just want to speak to it looks like a dramatic increase on this slide um but this is because originally or in the past we
005used to get budget transfers for every encumbrance that was going out to bosis and it wasn't an efficient process because those transfers were over $75,000 so the business office being as smart as they are um decided to give us those Appropriations up front and then they get the reimbursements on the back end on the revenue side so it looks like this 20% bump but I swear it's not me and um it was an efficiency built in from the business office that I know was discusted the board table last year and also this September but I'd be remiss if I didn't um highlight that on this slide and our 511 code you'll see that we have just a modest 0.92 incre increase in our standards area this is our salaries and stiens for our 24 standards
006leaders their memberships supplies and travel and Conference expenses we saw about a $113,000 increase in the need for science supplies this year when we added the investigations for living environment and for Earth and space science it was an unexpected $133,000 so we have budgeted that much additionally for chemistry and physics but we offset in other places in the budget so we were able to trim and um reallocate that money to science supplies so that it's just um a small increase to accommodate that we do have our career internship program um this is another slide that shows like a significant change and just to give you a little bit of history with our career internship program this used to be a full-time position that was budgeted ed through the student services office last year that was
007then budgeted through the curriculum office and what we have is we have a 6 released business teacher who oversees and coordinates our career internship program and we have a p member who handles the clerical piece of the community service hours so what you see here with a yellow bar and that reduction that is a match of what was our expenditures last year when we first moved this to the curricular budget so it's not any impact on the program it's just writing the ship in terms of the numbers and kind of redistributing the positions so it's better meeting the needs of students our um Bose's budget had a slight increase um 4.93% I do want to mention one thing that you'll see here on this slide that wasn't there last year is the Challenger field trip
008so of about the $25,000 increase about 177,000 of that was the Challenger field trip that our fifth graders went on and we just thank our PTSA for their support financially of that trip for our students um other things you see on there are our Bosey kits our you know visiting author program and our Cultural Arts um our homeschooling coordination saw a slight increase um our region scoring and then the coordination of our textbooks for our non-public schools and our summer school program we're projecting a 10% increase for next year the numbers have held pretty steady since covid in terms of summer school we see a lot more kids taking exams than actually participating in summer school we had probably across the district only 18 students were enrolled in summer school for mediation but we had
009closer to 100 taking exams so I just wanted to um mention that so here you see how our proposed budget is broken out with the bulk of it sitting in curriculum and instruction um our smallest amount obviously is our career internship program here's another view for you and again that million dooll budget it looks like such a robust increase but that's really just putting that Bose's money for shared services UPF front rather than doing the transfers and getting the um Aid back and when you look at our standards budget 94% of that is allocated for our standards leaders salary stiens and their summer work days um they have big responsibilities and they just do a tremendous job as teacher leaders and you know boots on the ground getting all this tremendous work done so can't
010thank them enough so just to wrap it up some quick celebrations um at kindergarten through fifth grade we did complete our Ela program review and we have our Elementary academic Council actually digging into those recommendations tomorrow um we are having a successful pilot for our math Amplified program that I mentioned to you back in September and that committee obviously with the textbook approval process and approval from the board um is moving forward with implementation or like to move forward with implementation of that program next year the pilot teachers have noticed um there's a lot of increased rigor and engagement on the part of the students and their kids are doing things that traditionally they wouldn't have ma imagined they're able to do at this point in the year so like tremendously positive feedback from the
011pilot teachers um they've had opportunities to go visit Penfield schools and see Amplified in action they've had walkthroughs with the representatives from amplify they've had lots of different zooms and collaborations and our um Elementary cor standards leaders have been tremendous in leading this work we have integrated the learning behaviors now on the 62 report cards and the grading ad hoc committee will be getting um together again actually tomorrow afternoon big day tomorrow um to revisit that and see you know who we need to survey to gain feedback on that see how the grading practices are they're going and if there's any changes that need to occur grade six mathematics um did a lot of work this summer with their honors program and their regular math program if you remember last spring I spoke to you
012about the math grouping ad hoc recommendations and that came out of the recommendations so that work has happened and is continuing to be reviewed and we had the revision of our Earth Science and living environment courses that now align with our next gen standards looking ahead our instructional Leadership Council is overseeing our multi-tiered system of support which really looks at how do we provide academic intervention support through general education how do we provide behavioral support through general education for our students in need of that um so our instructional Leadership Council is doing a like a program review of our current mtss and how we're doing um identifying indicators of what an exemplary model would look like and identifying what would be highquality Universal screeners progress monitoring tools entry and exit criteria and all the things
013that go into that so that's like a long-term thing that's um happening we're doing a lot of work with our elementary teachers around integrating their curriculum and ensuring that it's viable given that there's only so many hours in a school day and there's a lot of things on their plates as they engage in N work with their students implementing the recommendations from our program review um continuing to align our science at the secondary level to the new chemistry in physics we also have Algebra 2 coming that we need to um do some work around and we have a new exam in ela as well in June 26 um we're continuing to work on integrating the computer science digital fluency standards and we're also focused on our onetoone device initiative so whereas we may be adding
014textbooks at the elementary level what we've seen is um as we move to Windows 11 so we now have some textbooks online which offsets the cost of those books we've also purchased a majority of our AP Texs that are very expensive and very large so moving forward that won't be a continued expense it's actually been happening throughout the past three years so that's another really good piece of news um we've already purchased for AP stats chemistry our biology went online we already have purchases in for AP World and AP Physics and our English novels will also see a reduction in price so that will um offset the cost of the amplify program and in closing this is just a summary table of our proposed budget and if you were to take out that 150 ,000
015that's put in up front for the Bose services our increase is like a .48 it's very small so um just wanted to kind of flush that out for you so you could see that it looks like a 7.2% percent increase but it's actually not that much so thank you for your time any questions have you um can you talk a little bit about the amplify and other districts that may have used it and how the results are compared to ours with with uh State assessments so um some of our neighboring districts perform as well as us if not better that are using the program what we found is it's very vertically aligned and the tasks have what we call a low floor and a high ceiling so there's an entry point into tasks for every
016student but for students in need of a challenge on the other end there's a lot of supports that way built in so in addition to the academic intervention supports there's also the enrichment opportunities um it places the units into real life contexts that are engaging and relevant for the kids and teachers are able to see a coherent scope and sequence for what their year is going to unfold like in mathematics and the resource alone will fundamentally change our pedagogy for the better um because it has really pushed our grouping practices into mixed groups and not ability groups and our opportunity to engage all students with exactly what they need in this resource and this is probably I know I've been in the district almost 20 years I've never seen a full um adoption of any
017math program at the elementary level so this would be the first time so that really speaks to the quality of this resource and there's also very rich professional development that comes with it which can make or break a program if you don't have the right supports in place so there'll be a lot of professional development training happening this spring summer and then that tapers off but we'll have a plan to scoop up any new teachers um as they're added or teachers that maybe change grade levels M thank you heather you are one minute over um Elizabeth you have now 14 minutes 14 minutes it is um good evening I will be presenting the Central Services um special education portion of the proposed budget um our special education Department our primary purpose is to um support
018diverse Learners and Foster an inclusive culture this is a photo of our best buddies group at the pink the rink event a couple of weeks ago just as one example of that um we are responsible for recommending and arranging for programs for preschool age students and then recommending and providing special education programs for all students ages 5 to 22 who either live in the District or who attend one of the private schools that are located within our district um we also support and provide um opportunities for various extracurricular and inclusive um opportunities within our community our school Community as well you will see um this evening I'm presenting the Central Services budget just know that the salaries for the majority of our special education providers so that includes our special education teachers and our par
019professionals those are all included within the individual building budgets um as well as the professional development supplies and materials that accompany those providers and our school programs are also attached to the individual building budgets um just for some context related to the number of students we serve we currently have um 842 students who are between the age of five and 22 who receive special education services through our district that does continue to be an increase over time you will also see that the majority of our students who receive special education programs and services are within a general education setting for a full day which is considered um more than 80% of their day in general education and then you can see the other locations um and the percentage of students who are served in um
020either less um than 40% of the day in general education partial day general education and special settings and then separate School settings so the Central Services budget for special education falls into three categories the first is the special education office so that um this area includes the salaries of the district office team so that's administrators and our clerical support um to oversee our special education programs and processes this also includes um district office supports such as interpreters special contracts legal fees um as well as any of the summer work that takes place the committee on special education runs 12 months out of the year so um parents and teachers can make referrals at any time of year we do evaluations throughout the summer so that's all included as well in the district um Central Services
021portion the second portion of our budget is um the district the Cent centralized services for speech language and adapted physical education so those two departments are housed um from a budgetary standpoint in the Central Services budget we currently have um 13.3 speech language therapists who provide services to our students um across all nine buildings and we range between three to four FTE of adapted physical education teachers as well I believe we're about 3.4 right now that ES and flows based on individual student needs throughout the school year um this budgetary area also includes all of the needed supplies and materials to support those two areas you will see an increase in the proposed budget for 2526 in this area and that is related to our transition of Occupational therapists and physical therapists from Bose's to
022pittsbur employees um you may recall that at the last board meeting you approved um job titles a physical therapist and occupational therapist we are looking to start with hiring one of each for the upcoming school year so this is a shift of adding um those two positions into this code on the flip side our final and third area um related to outside placements and services you will see a decrease because this is where all of our Bose Services come from so we took one o occupational therapist and one physical therapist out of this bosis code so that was just a direct transfer over um we have run all of the numbers related to those positions um much thanks to Terry Hassler who has worked very closely with me on that as well as Rachel and
023Mike and our Bose's um colleagues that um we are essentially budget neutral when moving from P um having these Services provided by bosis versus providing them ourselves when we add in the supplies and materials and things it works out to be just about even so that's a direct just move from one area to the other this outside placements and services area also includes um the Bose services that we provide to students who are attending the private schools within Pittsford we do use Bose's to provide consultant teacher resource room and related services to our students who attend Allandale Columbia St Louis our private schools within the um district and then those services are buil back to the districts of residence for those students this also includes State Ed approved private special education schools so when our
024committee recommends a private special education School such as Norman Howard Mary Kola Holy Childhood that's also included in this area so in special education there are also a couple of um unique areas of budget support that are special education specific so just want to share those with you as well um first we have federal grants so there are um two federal grants that support students um who receive special education services this is just the trend over the past few years of those allocations they tend to be fairly stable over time we don't receive the allocations until late in the spring so we don't know what to count into next year's budget until that time but um fortunately they've been fairly stable for us we do use this funding um we are required to distribute a
025certain portion of it to our private schools and the approved special education schools um and then we also use the remainder to support some of our functions of the committee on special education as well as specialized services and supports for students who have individual needs that require certain services or supports we also receive Medicaid reimbursement um we can claim reimbursement for physical therapy occupational therapy and speech Lang language therapy so for any of our students who receive these Services who are also Medicaid eligible Medicaid reimburses us for a portion of those Services um we received just over $86,000 last year for Medicaid reimbursement that was about a $10,000 increase over the previous year there are also a couple of um New York state aid areas for um higher cost programs so that's called stack Aid
026um and we received 9 $187,000 in stack high cost Aid during the last school year you can see the breakdown of the difference between public high cost private excess cost those are all for students who have individual specialized special education programs and they're just based on the individual cost of those programs and a certain percentage that we receive back each year so the amount that we received in the past school year was based on the student placements from the previous year from 2223 so the funding we received this year will be based on our last year's placements in this area related to some successes and accomplishments in special education um we I am proud of the fact that we continue to support most of our students with disabilities in general education settings um in addition
027to fostering an inclusive culture it's also important that our students are able to maintain the learning alongside their general education peers and learn the same standards that um their peers are learning we also continue to have a very strong partnership with our special education parent teacher Association um and we have an active parent advisory group that I'm continuing to meet with quarterly which has been a very um valuable source of input and feedback for me related to our special education programs and processes um we also continue every year to try to make our processes and procedures more efficient um so that that we can focus more of our time on collaboration and problem solving with families and teams around our students um we continue to have strong participation in and support for two Varsity unified
028teams now bowling and basketball and our best buddies chapters continue to be active across the district in terms of challenges um we do continue to have weit lists for some of our more specialized out of District placements which can be a challenge for students families and staff um as there just are not enough of those programs in the region so we work really creatively to support students while they're awaiting certain programs um um yes um so our Bose programs for example have a space limitation and a staffing limitation um actually not just bosis our private programs as well so bosis and our private special education schools have both a space limitation and a staffing limitation in being able to offer um all of the seats or classrooms that students require um our Bose's one has
029worked really well over the past few years to um be creative prioritize you know the districts in this region um so that we have seen a reduction um based on their partnership with us but that's what we've been seeing um and related to that again our staffing challenges especially in related Services as you're all aware um it is becoming with each year increasingly difficult um to stay um fully staffed in some of the specialty areas so speech language therapy Physical Therapy occupational therapy um between both us and bosis and our private agencies um it's sometimes hard to hire it is often hard when people are out to fill them um with substitutes you have to obviously have that specialized license to be a substitute in those areas and there's just a really severe shortage of
030that so that has been a significant challenge that is growing um what it means is that we do have delays and gaps in services from time to time as a result of people being out and struggling to find coverage um we do have some really good Partnerships with private agencies in the area who who have been able to come in and help us um and then we also make up those services for students as soon as we get people in place including over the summer at times so students do get all of their service but it's through working with private companies or private agencies and sometimes providing additional Services over the summer um and finally we do continue to still have the challenge in interpreting the state Ed guidance related to programming for students over
031age 21 you may recall last year um that the um guidance for us changed that um we are now responsible for providing services for students up until the day before their 22nd birthday where it used to be the end of the school year and which they turned 21 there continues to be um some conflicting guidance that districts are receiving about whether that means the day before the 22nd birthday or whether that means the end of the school year after a student turns 22 so that continues to be a challenge with families and agencies when um different school districts or regions are interpreting that differently um and we still hope for more clear guidance to come from the state education department about that one way or the other at some point so finally the just the
032proposed budget overall um again you will see in the um total Central Services budget it's essentially flat it's a 0.11% increase um and again those places where you'll see the bigger changes that really directly reflects moving the otpt from one code into the other thank you for letting me share that with you this evening are there any questions you very okay thank you thank you Elizabeth uh next we have our student services and we are spot on you brought us back the minute that was owed so Shana you have 15 minutes pressure no pressure good evening thank you for having me I am proud to share um a few updates in student services and focus on the proposed budget for next year and starting with our Pittsford Southerland students there who were at Rack to
033change this fall and a huge thank you to Orlando benzan who is now in the human resources department but continues with his equity and inclusion role and supports these types of experiences for our students so this is the slide that makes you know you feel a little bit overwhelmed um as I was going through here looking at the areas of responsibility um I actually realized um just the unique gift in student services that we reach our students as they are joining us sometimes as four-year-olds for kindergarten screening and impact every student throughout um whether they need services in um English language learning or instructional challenge um whether they um are with us through the urban Suburban program or access one of our specialized programs um through our mental health supports and um throughout as they
034go if there are issues that they are um needing support around our code of conduct or through Dasa um watching kids grow and then watching them cross the stage and um it's one of the best parts of my job is knowing that I can start the day in a kindergarten classroom and end the day uh with a group of folks talking about a senior that we're trying to hold accountable while helping them get across the stage so um I feel very lucky to be a part of all of the people who go into um making all these different programs work and um as Elizabeth mentioned in her presentation the asterisks there um denote that those different positions are reflected their salaries are reflected within their individual School budgets so I'll talk about the um folks
035who are part of the actual student services budget tonight so um we have three categories that make up our student services budget and then we'll talk a little bit about our title Grant supports as well so um in the student services office that's made up of our clerical support our district registar uh myself and Maria Hill who is our coordinator for social and emotional learning and it looks like we had a pretty big decrease what you're seeing there is that shift um that was increased in the Human Resources budget so as um our coordinator for equity and inclusivity moved into the director of equity inclusivity and Personnel that fell off of our budget um actually for this year and proposed for next year um but that's why you see that kind of decrease there and
036then also within that um Central offices um budget line You'll see we have interpreter and translation services that's for all of the buildings so if we need translation services for a parent meeting something of that nature they can call our office um and we support that for the buildings we also provide for our non-public schools so our private schools Trinity Monsur St Louis and Allendale Columbia we provide nursing support services so sometimes it's full-time nursing at Allandale and St Louis and a portion of the nursing program at Trinity um and textbooks some Technology support and resources specifically related to their health services and curriculum and you'll see that's pretty steady throughout the year um and then as those um allocations come to us um what we are mandated to provide um typically it ends up
037being a little bit less than what we propose so the support services is really kind of the meat of our budget and the Staffing that's involved there is for our English language learning program so our enl teachers and our Behavior Specialists so those are district-based meaning that we can allocate them as needed based on the fluctuating needs of our students um within that we also have our tutoring center coordinator Jessica Sabor who is over here in central office and our student and family engagement coordinator leilon Thompson who works throughout the district but really supports the tutoring center as well and our students who are here you'll see there was kind of a big jump from 2223 to 2324 that was when we brought in the tutoring center position and if you remember that was an
038offset from the bosis funds that we're no longer using to be able to use Bose's to provide tutoring to students we were allocating those funds and then bosis was unable to fill those positions and so students were going without that instruction when they weren't able to be in school so um that's where we see that growth there this um this line also has our contracts for Pittsford Youth Services who provide Social Work services for elementary and middle schools and our district physician um Dr T so um title Grant allocation similar to what Elizabeth was sharing with um the other federal grants we don't get the allocations until late spring sometimes early summer and um these grants actually aren't due until the end of August so a lot of time is spent during the summer um
039working with our private schools Elizabeth and I actually go to our three private schools in our catchment meet with their leadership and talk about how they want to use their allocations um we get feedback from them on what our support is providing and um help them to meet their goals with the funds that they have available so in the student services office this is our four title grants so title one is for schools that qualify um for students that are in the low socioeconomic status subgroup um title two is for uh professional learning title three is for our um English as a new language program and to support immigrant students and title four is what they call well-rounded education so we can use it for lots of things like school safety technology um school health
040things of that nature so this is pretty steady over time um and we collaborate often on how those funds are going to be used in the buildings we use them mostly for things like Social Work Services um uh academic intervention for reading and math um we use it for tutoring services for students and we've been using a lot of our title 3 and title four to to support our enl summer program so we've been able to almost fully um staff that through tutoring funds that we're um allocating for that 3-week program for students in the enl program just to highlight a couple of our accomplishments and successes um our dignity act coordinators so those are the people in each building who are responsible for responding to daa incidents have been doing such a phenomenal job
041especially the last few years we've been spending a lot of time together um I'm the dignity act coordinator for the district so we've been looking at how our processes work across our nine buildings and really we've had an an emphasis on being more consistent in our responses and providing more support for our administrators in the buildings who are trying to investigate consistently and make some decisions around um Sometimes some some pretty tough situations so we started with looking at what we're doing a few years ago creating that um consistent training for staff and students that they receive annually and then uh we created a protocol so that started this year we did all the kind of heavy leg work last year and brought it through our different committees um but they have an actual protocol
042that they follow um whether an incident is founded or not and that's something that our parents can look at as well to better understand um what our responses are and then this year uh we have been talking about our Dasa data so that's what we upload to the state every year we get it all done in a flurry at the end of the year and sometimes that's the last we talk about it so over last summer we brought all of our building leaders together we broke down all the data so they could see not only in their own buildings what are the themes who are the groups of students who are targeted most often where is it happening what time of the year is it happening and then compare that to the other buildings so
043they had some time to really look at are there changes that they want to make to be more preventative in each building or at each level and then from that we decided we really needed to do more tabletop drills so getting together we meet regularly as a dignity act coordinator team but we've been using a protocol that our Behavior Specialists brought us through um our U of our um behavioral um health pediat metric team it's called pop it's a problem of practice protocol so it actually helps us walk through a specific protocol um we have an administrator bring a current data incident that they're working on and then all nine buildings are able to hear about it ask follow-up questions ask probing questions and then that person steps away from the table and we all
044brainstorm around what their next step should be so um just bringing different eyes into it and having more that Collective responsibility around how we're responding has been really helpful we just met a couple weeks ago and an elementary principal said can you just give us an update when something happens because I'm really invested in this kid now I want I want to know how this turns out so I think it's it's also just opening doors and reminding people they're not alone and they can pick up the phone and and call each other so I I can't say enough about that group of Administrators they're really focused on doing the right thing and um making the best decisions they can and the other thing I'll just highlight is our tutoring center um Jessica Sabor has done
045such an amazing job uh this week we've been pretty packed down there we have students here for all sorts of different reasons and when I look back um thinking that all of those students would not be receiving education and would not be getting up and coming to school which is so important so um our students are out for a variety of reasons whether it's mental health physical health we have injured students we have students who are suspended from school um and they would not be in school getting access to a social worker to a certified teacher their administrators come and visit them their teachers come and visit them um and most importantly they get the message that they're still part of our school community and it makes it much easier for them to transition back
046to school so they've been working a lot on communication not only with the buildings but also um partial hospitalization um other programs in the community um students are coming to us from all different areas so just communicating to help their transition to us and back into their programs be as smooth as it can be and then a few challenges um we're up against as you know the Staffing challenges continue um we've had um so so much support from human resources and Sean Clark we have a few big mental health positions opening this year and because we've been able to post for those early we already feel really confident that we have a great list of Highly qualified candidates so when we're ready and our internal posting process is done um we will be ready to
047be amongst the first to um get out there and and fill those positions and mental health needs here and across the area continue to be an area of concern um really with uh leilon Tom who's our student and family engagement coordinator we've learned a lot more about resources in the community that we can connect our families to so we're seeing more and more of that happening within our buildings um but there's still more work to do there and I think one of the things that you saw on um the uh celebration slide is that we have a group um that's just starting to get together to go out and study what some other programs look like in other districts um we're realizing that one of our ch Alles is we have some groups of students
048that we know are struggling for different reasons and they're not responding to historically what we've used for our interventions and um so we're spending a lot of time talking about students that we're trying to move forward and help them um with their goals in life and so we're going to be learning from those different groups and bringing that back so that we can hopefully in the summer um get together and start to plan okay what can we incorporate into what we already do and are there ways we can better use the resources that we have to be able to meet the needs of our students a little differently and so with that we don't have any significant changes expected for next year we do have our contractual salary increases and increases within our contracts um
049with some of our outside providers um but we're we're pretty flat um overall across the department so with that there's any questions thank you thanks shanana Matt Shane about you three minutes I got time uh thank you um mat wowski director technology uh I appreciate you guys having me out here tonight to go over the proposed budget for 25 26 school year um in doing all of this I I do want to say thank you to Mike and Terry for your continued collaboration through all of this and and helping to kind of put all this together and bring it all together um throughout this entire process there's a lot there's a lot going on here um just some background information on technology Services uh we've got a couple different areas that are you know our
050budget supports one of them being specific to uh technology services and um we are responsible for the support and the maintenance of both the technical and the instructional side of the systems that are leveraged all throughout the district uh Wi-Fi networking uh streaming here that we're doing today uh and you name it uh we also support the computers the phones the tablets uh any of the peripherals that are plugging into these devices the interactive panels that we've been putting in uh K through 12 uh the printers copiers the servers and I mentioned Wi-Fi um we also work directly with our teacher our staff Administration our students and our families uh to continue to support the use of technology uh in and in and outside of school um our my instructional team they provide highquality professional
051development on new and emerging technology uh we support teachers in the integration of the technology so making sure that there's a plan so when we get something it's not just here you go out and I'll run off and figure it out we want to make sure that we can actually have someone there to walk side by side go through the struggles of figuring out how do we actually get this in your class get the kids comfortable using it and having that be part of what they're they're doing uh we also support and maintain the infrastructure all throughout bosis all the wiring all the cabling uh cameras and all that stuff and we do this with uh 20 full-time uh staff members that is myself one Administrative Assistant we have 10 technicians for instructional technologist one
052of them right behind me um two audio visual assistants one Performing Arts coordinator one print shop and instructional materials operator so wide range of different abili ities and and skill sets that we have here looking at some of the the bosei support services we talked a little bit about bosis tonight and uh Bose support is a much bigger umbrella than just the the technology this support this is much more than just the stuff that we do it's stuff that is all-encompassing of many of the areas within the district so we talk about wind cap which helps support Finance Human Resources uh we also have professional development systems that is also within the our wind cap system we have Infinite Campus that falls in in there uh which is our student information system uh special education
053IEP direct family ID uh the communication and the alert system uh and then also Office 365 and email services that they help uh support so there's a lot to be um proud of and and I know for one I couldn't do any of this without the team that I have behind me uh the literally Anthony that is behind me and then everyone else that I mentioned earlier uh they are a remarkable team that every day SE to amaze me um they've closed 8,600 help Des requests this year uh on average we we're supporting 4200 guest connections daily um there's 434 million events that are happening monthly on the network uh that that we're looking at we're keeping track of we're making sure that anything that's happening we get notified at all hours of the day
054and we have a pretty reliable Network around 98.2% of the time um we also this year we are really diving into looking at our current practices and trying to figure out ways that we can enhance how we set up our laptops looking for efficiencies looking at how to see what can we you know what can we uh train different people on how to how to do we look at automating workflows into a digital environment uh and we also helped install the new PA system which I think some of you went over to Jefferson Road recently and took a tour of that and looking at the audio enhancement within that class and which is pretty pretty neat project um on the instructional side uh some of the some of the highlights from this past summer uh
055We've provideed professional development on Microsoft teams as we continue to use that for uh the daily communication edtech camps which are these many sessions that are really driven by teachers uh in the classroom showing what they're doing and actual application of the instructional technology uh the clear touch boards as I mentioned those are throughout 7 through 12 uh Adobe Express computer science and digital fluency standards that that we continue to integrate into uh really at the elementary level um and various other instructional uh software programs we've also worked collaboratively with teachers and students to explore what it means to be part of a digital Community um I think having the the technology is import is is important but also understanding how to use that and be part of that digital environment and and knowing what's
056right and what's wrong and and where that all comes into play I think it's a very important thing that we have to continue to to help our kids understand um on the other side there's the using digital tools to create uh and think uh critically and create digital artifacts so what can you do with this technology that is not necessarily possible with the pen and paper right so using the technology to kind of enhance what you're doing and and and broaden um who we're sharing this with and also one of the continued efforts that we've been doing is looking at stem and steam based activities uh we've got uh various kits um this here is a D Dash and. robot uh where the kids are able to program this and they're able to to go
057through um this the city street and and this was a I believe a third grade classroom uh but we've got uh smaller little robots that uh some are based on touch sight sound all all different kinds of things and as well as um things that are not necessarily Technology based but more uh just interactive with ke planks which are more building blocks and coming up with storytelling that go along with it uh as and um snap circuits that go along with more uh science-based stuff so really really fun engaging the kids get really involved very Hands-On type of stuff but um with all of this there are obstacles there are challenges like like everything uh there's always this expectation of just a 247 uptime with limited resources uh implementing new systems and trying to develop
058that shared understanding so everybody has that common knowledge of it uh balancing The Innovation with our security practices and wanting to make sure that uh you know security is at the Forefront of what we're doing uh and also addressing those daily requests while continuing to find time to just refine our own practices right I want to continue to have my my folks um continue to learn and and enhance what they're doing and just that long-term replacement cost so our budget is supported um partially by cakor loal state aid for both hardware and software and what that is is it's a per pupil allocation from the state um based upon enrollment at each of the buildings we get money for for those two uh we also by purchasing through bosis we generate state aid for the
059following fiscal year uh and then also we have the technology Reserve um that is our Reserve savings account that is or does require voter approval to take money out of there and that helps uh set some of the the budgetary increases that you're going to see uh and then also we do have Federal e rate which is an additional funding source that can be used for eligible purchases this is something that uh does help support part of the overall cost of the the purchases so looking at the looking to the Future for for the end of this year and really next year um you know we have our one to1 renewal cost which is for grade six grade nine and and some of the a subset of the elementary uh students and that's around $900,000
060we also have teacher devices uh interactive flat panels which will bring us to closure of that project uh and then also a network switch upgrade for both southernland ckins Road and transportation maintenance and food service and that one is an eate eligible project so looking at the budget over the last couple years you'll see from the 23 school year to the 24 school year there was an increase there um and really that was an opportunity last year to kind of rightsize the budget and get to uh a point where we're supporting the one to one initiative um and also supporting some of the cyber security programs that we were putting into place that increase is offset by in a later in the next slide you'll see a little bit more detailed uh how that is
061all Breaking broken up in from the 23 to the 24 and I'll show you that on the next one I do want to point out the top six expenses really the number one expense uh in the budget is almost half of it being allocated to salaries and then the next one uh really going to the equipment side of things as I mentioned um looking at last year's budget that increase really came from uh the majority of it came from Capital reserves uh that is our our savings account uh as well as an increase to contractual services for things that are supporting our cyber security practices as well as just uh some contractual services for wiring and and and various support maintenance that we have uh and also additional Bose's equipment that's going to again support
062some of the the onetoone devices looking at that capital reserve over a multi-year period to help support our ono1 initiative uh we're looking at over the next couple years as we start to draw down from the technology Reserve that was developed in 2014 that's now coming to an end we've got to draw that money out uh as we look to the 27 28 school year we're going to deplenish that and we last year uh we also created another reserve the instructional technology Reserve that'll go for another I think it's 10 years and we'll continue to draw off that to help support that budget increase all right that we talked about on the last slide on the bosei support side uh as I mentioned that was really the umbrella that supports many of the things outside
063of just technology services but you'll see here from from the 24 to 25 it is about a 6% increase where some of that is in part due to uh just contractual Services as things are um you know year over-year there's just increases to the the services that they that they're charging for uh but that's also helping to support some of the uh the pilot programs that we're looking to to put into place uh for K8 um so overall looking at the budget uh specific to technology Services it's around a 2% or I'm sorry 0 2% um so relatively flat uh and then the Bose's like I said is around a 6% and with the Highlight being uh some of the contractual service increases that we see year-over-year and really uh looking at uh the helping
064with the K through 8 program for Universal screening personalized learning and progress monitoring in MA in both math and Ela as we're looking to Pilot that any questions yeah thank you thanks Matt yep so it is 6:55 um we have five minutes before our board meeting begins Jason do you want to come up here for a second just say hi to the board I'm hoping that um it gets approved this is our new Barker Road princip no you don't have to go up to the thing no I just want to say hi no just say hi this is who everyone's going to be uh hopefully voting favorably on tonight good to see you coming tonight you're welcome