001[Laughter] [Music] [Applause] n w [Applause] [Music] [Laughter] [Music] n [Applause] [Music] oh [Music] oh [Music] oh [Music] yeah oh [Music] [Applause] [Music] he [Music] w [Music] e e all right good evening we are here for our March 20th budget Workshop a budget update for personnel this evening so given that I'm going to turn it over to Dorothy and Christine please good evening everyone um tonight's agenda is uh we're going to review the goals of the budget as we do every meeting we're going to talk about additional Personnel recommendations and non-personnel additions along with a budget update and a review of our budget calendar um a reminder of our goals for the 2526 school year budget um enhancing a comprehensive education that the vi Vic Central School District Community expects improve the alignment of the resources
002towards the district's strategic plan maintain and stabilize reserves maximize the use of every dollar spent maximize the ability ability to generate aid for future years and of course transparency I'm Dorothy D'Angelo assistant superintendent for personnel and I'm going to be sharing the updates to the Personnel budget tonight so as I shared when we were together last week we really focused our staffing decisions on two areas efficiencies those savings that we identified through a review to ensure that resources are being maximized and those primarily came from three different places enrollment so as I shared last week we've had some shifts in enrollment and grades 2 and three at the elementary level um another source where we found some savings was based on student Choice around course um courses that they're choosing to take and then the
003last one is really looking for every opportunity to share staff across buildings so those are the um those are the things that are efficiencies I'm also going to talk tonight about budget neutral additions so the cost of the proposed positions that I'm going to talk about tonight are offset by the savings from the identified efficiencies so what I'm showing you tonight is not any additional cost to the district but also I want to again reiterate that we are not cutting any staff and we are not cutting any program um to achieve this these are the positions that I highlighted when we last met that we are proposing to add in the 2526 year and as I shared last week we were coming back to the table at cabinet this week to review um the remaining
004requests and identify those request that we were also going to propose so in addition to what I showed you last week we are proposing the addition of 1.0 FTE psychologist intern that's a stien position it's $21,000 there are no benefits attached to it it's a one-year position for someone uh finishing up their degree we are asking for point1 FTE for the teacher center director position that's currently a 0. five position and we just want to add the 0.1 to make it 6 um we are fortunate to have grown the number of teachers on our campus but with that we've also grown our professional development needs and this would really help to support that work and then as I referenced last week our enrollment at the elementary level is a moving Target in terms of where
005we might have numbers pop so we did build into this uh bubble position in the event that we have a grade level um pop because we're also continuing to look at that first grade number that one's right on the line that those are the remaining positions um that will take care of the efficiencies and balance that out so all everything that I've shown you is budget neutral any questions but just to be clear the teacher Center directory that's like already a person in place it's just increasing it's just increasing it's Kristen guki and it's just increasing her time she's amazing love Dorothy when would that bubble position be um hired like over the summer or are you actively looking for that position like later this spring I'm just thinking of like teacher assignment when would
006that person find out it could be either so right now we're closely watching for example kindergarten registration to see where those numbers so I'm literally going to keep watching every month um the enrollment numbers and as soon as we identify that we're going to make that shift our preference certainly would not to be doing that in August right we've done that there's been years we've we've had to do that um but as soon as we know that the numbers um require that extra position extra Position will post and add that so if first grade's currently on the cusp to pop another section and then kindergarten enrollment is higher than expected would that potentially be two added positions it could potenti yep it could potentially be two and I have talked with the building principles about
007building a variety of grade levels looking at it is this 13 is this 14 is this 12 is this 13 um because there are other grade levels where we could go down a section and stay within the number that the range that we want to stay in um and so that's how we would create there's got to be another tradeoff to create that other position okay thank you that one would probably be later in the summer though like probably June July is okay um but certainly because we want teachers to be able to plan and we want to be able to hire the best person for these positions that we can um we're going to watch that every month like I said any other questions the flag football piece that's in addition to the onetime
008donation the flag football this year was mostly cost um most of the costs for everything associated with flag football were covered by donations um but we had agreed that we would take the cost of that on next year and then so those will just be regular coaching statement moving forward like everything else thank you okay moving on to give a little bit of a budget update um looking at revenues first um as you know we won't have a a Governor's budget until um hopefully the deadline's April 1 but apologize um the deadline's April 1st but we don't anticipate that that will um be met um our meeting is a April 10th so we're very hopeful that we get that information by then but in the meantime we're going to go with uh two different scenarios
009um we're going to present with you tonight um we've done a lot of advocacy um and you know appreciate that the efforts by the board and Dr tanova um and um our teachers union um representing us at at those in those conversations but um we're projecting the potential um increase of our we talked about Bose a I think that is a little bit low uh we did in projected one scenario which is flat to where we are which is the governor's budget and then scenario two would be an increase of 200,000 on the Bose's Aid um and a potential $500,000 increase on the foundation Aid um that would um be an increase of $700,000 bottom line rolling that into our total revenue um looking at our and adding it to local sources and federal sources
010um again you'll see that projected scenario number one is 105 43095 which is pretty much exactly what we did for you last month or last meeting and then projected uh scenario number two it reflects that $700,000 increase in potentially for state aid on the expenditure side of the budget um we did not reflect any additional changes in this from what we presented to you last week um we will obviously continue to to dive into some of these numbers I will be entering the um Bose's budget into their portal uh over the next week or so um that is due next week um and also diving into the professional set salaries and making sure that what we have have um discussed alignance with what was presented and developed by um Richard stman prior to my arrival
011so we're pretty we're pretty close we spent a day looking at that and um I think we're pretty close to that we just wanted to do some confirmations before you go on Christine the U sure Sor the uh Federal sources is there any concern over what's happening at the federal level with that 100,000 is going to go away or where's that coming so what that is what that is is Medicaid uh reimbursements for the school supported health services that we provide so things like speech therapy um Physical Therapy occupational therapy uh and that is the reimbursement that we get from the state so far this year um I I spoke with Karen Ryan today and we um project that that's going to be a little over $100,000 this year I think in in Prior years
012um they're getting we're utilizing a service that's really helping us make sure we maximize that Revenue um I heard that there is a threat that that might happen um I'm not sure how that how that would work because that would affect I would think doctors as well I mean it's the same services that are being provided by medical providers so um if you're providing that service I don't know how they don't reimburse you for that so um I'm interested to see what comes out about that and this is as a result of the department education um and the continuing resolution um passed by the by the government that resulted in is that the source of your question yeah y exactly exactly no I I at this point in time if that one if that went
013away we would you know I I would imagine we would still have to provide those services so okay just fold it into our budget somehow okay yep Bridging the Gap between our our revenue and our expenditures when we presented to you last month um we presented the that we had a budget gap of 3.5 million uh dollars um that is under the the scenario of no change in our state aid from what we've presented in the past and no changes in our expenses um scenario two projects uh reflects the change that we did above in the revenue in state aid of a potential increase of $700,000 um and and again that's an estimate um we feel confident at this point in time you know we've had several conversations Dr tanova and I have that we
014can um you know bridge the gap through uh allocating current year fund balance at the end of the fiscal year and we're going to be projecting where we end up this year on that um and use of um um next year's contingency and we're going to be looking at efficiencies in the budget to help to help bridge that Gap but we're confident that we can do that but it is a short-term solution not a long-term solution exactly exactly right right at this point in time we don't project using any any of our reserves to fill this um and again I'm going to be diving into this year's uh results to to see where we're at um and making sure that these numbers that we're projecting for next next year are are buted up again it
015came late into the budget season so I don't know some of the the conversations that went into it I do have some of that back up from deck and I have had conversations with people but um um you know we're going to continue to look at that over the next next couple of weeks so you just so I'm understanding the 2425 ID be fund balance that's something you're working on right now yes looking at okay yes yes so usually again I in smaller District that I was in before we I had been I start that in about November December we cut off po kind of early we take a look at things and it's it we are able to project but it's easy to do that when you've built the budget the prior year before
016and you know what's in it you know what people are allowed to spend and you're looking at it so um I'm I'm I'm going into it a little blind without a treasure who also knows what what was in it too so um we're going to take a look at that um and I think once we know that where we're going to end up this year and what that that will help us decide how we balance that next year uh what we use to fill that Gap how much of this year's fund balance and how much of the contingency for next year and what our strategy needs to be for that but again short term you said it so what are we going to do from here um I we talked about a little bit but
017we're going to mon continue to monitor state aid hopeful that we have a budget close to April 1st as possible um we're going to strateg ize the allocation of fund balance to bridge that Gap so the 2425 school year end of fund balance and the 26 2526 contingency reduction to help balance that um we're going to continue to refine expenses um without cutting programs and um by April 10th at that meeting is when the the Board of Education would be voting on a proposed budget at um on what we're going to put forth to the voters I have a commitment to you to have your budget books by April 3D I don't have anything to update in there nothing has changed from the expenditure side on what you have in there to date but you
018will have an updated one if anything changes okay so looking forward on our calendar for our budget um obviously to Thursday April 10th we're going to review the final budget and adopt it Tuesday May 6th is the budget hearing and meet the candidates night sponsored uh by the PTSA and piee um Tuesday May 13th is voter registration in district office uh and then ultimately we'll be voting um the community will be voting on the budget on Tuesday May 20th and the Board of Education Election do any more anybody have any questions Christine just for clarity um and it's listed a couple times in our um slides but on the Bridging the Gap page so uh Tim delusa asked a question about the federal sources being the $100,000 is that the only Federal money it's the
019only we receive that is the only Federal money that we re okay that is booked in our general fund we do have the title grants the idea Grant um and we also have the state upk but that's State um we don't foresee the state upk being cut at all the only thing I had heard through the continuing resolution is they have committed specifically for payment of and they were noted specifically the title grants except for title two which represents about $76,000 for the district here so that's at at risk and that is the professional development of for teachers so um I'm hopeful that that continues for us um but but it is it is not um a position in the district that we don't fund anything in the POS it would just not be um
020additional professional development for those teachers so then total federal aid would be approximately how much to total federal aid outside you had to ask me that I don't have that number I think it's about one thought it was 1.5 I think it's about 1.3 to 1.5 and you sent that out so I think it was right right under 1.5 yeah 1.3 to 1.5 something in there that range um and I just want to make sure I'm clear too budget versus total so that anybody listening isn't taking away it's 1.5 in the budget right I want to make sure that's so clear and I agree it would be worthwhile to get some more information and maybe look at that at another another time right so when I I believe at the February 17th meeting um Dick
021had presented that one slide that showed all of those the one that's on there for the title to is the only one that's at R the other ones have been um funded per the language that's in the continuing resolution thank you so but I can get that for you absolutely I did want to follow up on one question that you had at the last meeting we talked a little bit about um the and of course did I did I even bring it um I'm going to send it to you was on the um um the utilities and where we where we're at on that um I need to get the 23 24 numbers to compare actuals to what we're what we project actual this year to really get that feel for that that increase we're
022experiencing this year and then what they're then build off of that Gap to say what is what is that for next year um so I will get you those numbers but Trend we are pretty close next year on what we budgeted what what um we anticipate that will be based on those increases uh I think we're over on one line and under on the other but that's an easy budget transfer so yeah and I I realize it's a bit of a moving Target but I just to restate it was a question with regard to where we see utilities um fluctuating with um the constant shift in our policies that do impact um the downstream effect of those especially heading into 25 26 yeah I I appreciate that but I know it's also it is a
023moving Target I had someone tell me this morning yeah I had someone tell me this morning while I was getting coffee that their their budget or their bill went up um 100% last month so it was you know very sad to hear so I wanted to have a conversation with Chris Marshall today but uh we were unable to K coni wasn't in the office so we'll have that conversation next week to button up those and see if he's seeing anything further that's more recent than the convers the email that I had from the Consortium which is about two weeks old so okay um and also I wanted to talk about that um we talked about that capital and one of the member money the member money so and in one of our advocacy meetings um
024uh we were uh discussing the opportunity if there's an opportunity for for other aid for the district through the uh I think it's assembly is the one that really is geared towards the member money um we we were it was indicated to us that that would be under the umbrella of a capital type project um Chris Marshall and I are going to dive in the in started the conversation but we haven't finished it um into the general fund to see if there was anything for this next year that could be pulled out in in how that member money might potentially in um impact our this budget here um to impact this budget it would have to be something that we've already expended in here so a revenue to offset a current an expense that we're
025proposing so it's not realistic that we would a get that money in time anyways uh B Chris indicated that there really wasn't anything in there you have to apply for it you have to basically tell them this is what we're into interested in doing that type of a capital expenditure so say for example you want to put speed bumps near an area that's a safety current concern for students and you you know send a letter to them and say that's what you want to do um and then they decide whether they're going to fund it for you or not and usually it's a a larger project so not that we're not going to advocate for that because I would love to have a project I'm sure Chris would find a lot of work that we
026could do um that could fall under that under that umbrella so um so we're going to continue to look for that um but I don't it won't impact our budget this year but it could be for something future 100% 100% if we could get something you know another work that he might be planning to do next year or the year after paid for with something like that uh that would be wonderful you anything on the current capital project like you know say the air conditioning or something like that if well was already in the current capital project that was I think if we found that we were um we were on we were under um under budgeted for what the expenditures and the the scope of the project ended up exceeding what we had had
027planned um if we found at a at a point in time that that's the case um if we could carve out something that that that fit nicely into a into a bucket um that would be something that we would want to advocate for that something that like that we could probably do that but I think that that's down the road when we know where we're going to shake out I'm a little you know maybe given the the pricing increases and what we're seeing you know we're hearing on the side of things for steel and and wood um with the tariffs um that you know may be something that that is very realistic so we will we will be looking at that okay that that's specifically why I asked for those folks to weigh in on
028that on that particular issue yeah sounds like they they are anticipating it um yeah yeah yes but you know I I think they build in um contingencies um when they're they're planning the the budget for the project um so they they feel comfortable um I don't want to say confident but I think they feel comfortable um but yes there there is that risk and those are options um another thing again that I had done in a previous District that we could also do is are there if they we have the 100K capital projects the capital outlay they call them every year you get your Aid the very next year so um if our Aid is 78% and we do a $100,000 project we get Aid that very next year for $78,000 which is nice it's
029not spread out over 15 years like a a bigger Capital project again it's nice for carpeting a wing of a building um that kind of thing so that's that those are small things so in a previous District that I was in we carved out a a room divider and bleachers that was in the project that we needed to cut costs out of the project we did it via Capital outlay in a subsequent year uh and we're able to um save 100,000 out of the project a quick question so I take it the ass Senate um budget uh that Jen lford was kind of thinking she might have access to she didn't have access to we' received nothing on that I don't and and usually Questar and asbo who are good Advocates so Questar are state
030aid planning uh it's the Questar bosis and they partner with the people at state aid uh usually if there is runs at at that level and they have access to that they get that right out to us I've seen nothing from them and they tend to be my source and you guys know there's also nisus and nispa that also are um desperately trying to grasp and get gather that those numbers for everyone um we've seen nothing at the granular level um we do know there's I'm I'm what they've suggested I don't think that there's really anything that's going to impact um our district um we I do know I think I put note on here the um Library materials a potentially is a proposal to move that from um 525 a student or from 625
031a student to 1150 a student that would be $22,000 again right in our library um budget uh which would be nice um but the others the Senate recommendations really aren't impactful to to Victor um that's the one that recommends the 3% um increase minimum and we're at 4.29 so that's not going to impact us um so um um one of the um articles that I did read also is that the um analysis is that the governor the legislature and assembly are very close on Foundation Aid so you know I I do worry that there won't be a big swing on that um but there are some elements within it that they are talking about changing um so hopefully those will drive a little bit our way so a district our side that might be impactful
032so then just a Clarity question because like as I was looking through some of the numbers and stuff like that when you're um doing like the Personnel budget you're looking at like the current salaries and just moving it forward and then like retirements shake out later so when those were developed that did not that you have in your book that did not reflect any of the the um retirements um as far as the salary increases they're as per contract um and we've do dove into them a little bit more more um to make you know make sure that that that's exactly what it was um so you know Dick's numbers and and our numbers are almost spot on so um so yes they they roll forward based on contractual language yeah so like you know
033what the increases are going to be but you don't always like want to reflect the retirements yet so we we did move the retirements at the bottom line we didn't do it at the granular level we calculated that separately okay and that took us from a 3 .9 million gap to a $3.5 million gap so that so that's already in there that reflects the retirements yes okay cool thanks okay anything else oh hearing nothing else it looks like we have had a workshop all right thank you everyone thank e