001[Music] [Laughter] [Music] [Applause] [Music] [Laughter] he a [Music] [Applause] [Music] a [Music] oh [Music] [Laughter] n [Music] [Applause] [Music] [Laughter] he a [Music] [Applause] [Music] a [Music] [Applause] [Music] la a [Music] [Applause] [Music] [Applause] [Music] okay thank you welcome everyone thank you for waiting I was out wandering in a hall somewhere um but I'm here I made it um we are in session just came from executive session so if you could all please stand for a moment of silence and please join me in the pledge to the flag I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you so welcome everyone I have uh something to read as soon as I find
002it the um public participation reminder persons wishing to address the board must sign up prior to the start of the public participation speakers must register on the form provided by the district at the entrance to the boardroom to maintain a first come first serve process for purposes of following up with speakers the speakers must provide their name address telephone number and or email address to limit comments to matters which may be properly discussed during public participation the speakers will provide the topics any group or organization wishing to address the board must identify a single spokesperson thank you for that consideration and one more reading a reading of the emergency evacuation procedure in case of an emergency would everyone please follow the exit signs to the outside of the building please stay completely clear of the
003building to provide space for any emergency vehicles thank you item two approval of the agenda I need a motion to approve this evening's agenda please so moved Elizabeth second Lisa Lisa any comments or questions on this agenda this evening hearing none all in favor say I I any opposed extensions motion carried thank you item three our superintendent update uh very exciting time for us Mr or Dr teranova if you please yes uh the most exciting time is going to come right after I'm done talking so I'll be very short but uh I do want to update the community and really thank our board of education for their advocacy for the appropriate state aid that we deserve as a Victor Central School District um we are currently in a situation and you're going to hear more
004about this in the budget update where our expenses are increasing at a greater rate than our revenue and uh because of that it puts us in a a bit of a fragile situation around trying to maintain uh appropriate expenses for the needs of the district and one of the areas that we have the most influence on or really will have an impact on us as state aid and our board of education has spent countless meetings with legislators from across the state and and the governor's office as well uh to try to really advocate for appropriate State a because of the unique nature of Victor Victor is one of the most uh unique districts in our entire State much less this area of the state uh we have a stable enrollment that's actually increased in the
005last 20 years most districts enrollment has decreased uh we have had significant increases in uh students with more complex needs every district has had that to a point but when you have increase in enrollment those increases in kids with more complex needs also increases at a significant rate which obviously causes us to need Staffing and supports for that we've lost over $100 million in state aid since the state aid formula was enacted back in the mid to late 20072 2008 area that's probably more money lost than any District in in this area and we have an amazing Community with tremendous support that's actually uh posit has actually exceeded the tax cap twice since 2016 uh successfully which is incredibly rare for any District in the area so when you combine those things we need enough
006state aid to manage the staff that we finally have gotten to a level that is at least um appropriate for the needs and numbers of kids and the amount of uh comprehensive education that we're asking for and the community is looking for in Victor Central School District so at this point you're going to hear again I don't want to take the information you're going to hear about this in the budget update but at this point we have a way to manage our deficit for next year uh but it would be a lot easier to manage it if we had the appropriate amount of foundation Aid or state aid uh from the from the governor and the state legislator when it hopefully comes out in April so this board is going to continue to advocate for
007the district we have uh a meeting tomorrow with a uh Senator we have a meeting on Friday with an assembly person and we're going to continue to to move forward and really push the envelope around making sure people understand the needs of our district so that we can continue to offer the programs that are making this District special so I just wanted to really thank the board and just give the community an update on our advocacy and then obviously you'll hear more information around the specific budget later today so thank you thank you Dr tanova okay we're looking forward to this one item four the intermediate student leadership update I'd like to ask our Intermediate School principal Jim Marl to please come forward and get us going here thank you good evening everyone my name
008is jamaro and I'm the principal of the Intermediate School in Lou of my campus news tonight I'm very excited and proud that we have some of our students here from our sixth grade student council and they're going to be sharing what they love about V so at this point I'd like to introduce Kathleen hacker who is one of our sixth grade teachers and also our student council adviser good evening everybody if I could have all the student council reps come on up and join me I we have quite a few student council reps who are interested in being here tonight to represent um sixth grade we have four individuals who will be speaking tonight we have Ella miles Cameron Kinley and Ethan um good evening everybody um I'm going to talk about all about visis
009V is an outstanding Community with awesome students and amazing teachers who will support you every step of the way in your years through fourth grade and through sixth grade everyone in is kind and encouraging in your year your day you usually have at least two teachers to get to work with a Humanities teacher and a math last science teacher the playground is a great place to spend your recess catching up with friends and the cafeteria cafeteria has lots of food options and a great snack bar V is a great school nice hello I'm going to talk about student achievements today students are always celebrated at V some achievements are pizza with principles good citizen good CH good citizenship coupons and student of the month students are students are rewarded for good performance and behavior these
010celebrations help motivate students we love our school and all the amazing opportunities that are provided here thank you for taking time to listen to our presentation wow nice now let's talk about some fun activities we do at V these include field day field trips and field day is very fun but it's not just fun and games you learn how to be a team and how to communicate with others you get it explore and learn in the coolest ways this year we started a grade level assemblies every month and even had a schoolwide assembly this was awesome for students to be together in one place there is also stem day theme day sixth grade celebration and so much more these are some cool activities at V we have so many fun opportunities at V these include
011student council the morning show inquiries music programs and even Hank the morning show is our new way to do morning announcements on a live stream video that gets students involved and engaged inquiries give students an opportunity to think beyond their usual learning music programs allow students to be creative and build confidence Hank is our therapy dog who everyone loves he's a blast these are just some of the many great opportunities available to students okay I just want to really quickly say I'm so proud and thankful that all of you could be here tonight it takes a lot of a lot of guts to get up here and talk in front of all these people you did an excellent job thank you so much for sharing all of your your thoughts with us tonight thank you
012Jimmy [Applause] could Jim you could have put the microphone back up you know that was awesome yeah that was great I think Hank is the big winner here of this right well that was great thank you and uh so can any of these people run for the board we could use their help up here all right thank you for that that was great there's our highlight tonight everyone else in campus news beat that yeah well that's coming up later in our agenda so stay tuned uh item five public participation although the board's work is open to the public this is not a meeting with the public at this time privilege of the floor is offered to those who have signed up did we get any oh you should have stopped me then right okay so
013item five is complete thank you item six acceptance of consent items I need a motion to accept items 6A through H please Lisa Lisa second Elizabeth Elizabeth any comments or questions on these items anyone I just wanted to comment to um you know we're thankful for the donations that come into the school um to help some so many of these wonderful programs like intermediate just said um I just want to highlight the um Square One art uh fundraiser that is uh a combination of Pi PTSA and the art Department um what I love about it you not only that I used to coordinate it for years and years um but it is one of those fundraisers where it's celebrating every child and celebrating their artwork um no matter like any child that submits artwork gets
014the free stickers they don't have to buy something so I love that it includes everyone and it celebrates their masterpieces um and then it did bring in some money for the art Department okay thank you for that comment I'm going to ask for a similar comment with regard to donations with the inaugural season of Victor flag football girls varsity program super excited to see that the district is is going full steam ahead with this program uh this these These funds will help tremendously get us off and running and um couldn't be more more thankful for that donation and support thank you for that comment anything else I just want to Mr delua recognize uh two retirements Janet Apprentice an outstanding reading teacher is retiring as of June 30th 2025 and Steve limbeck uh an amazing
015school bus driver who's worked with us for many many years is also unfortunately retiring the end of April we're trying to figure out way where he may be one of those individuals as a retire re Health driver who will still do some of the runs for us but want to um want to thank them for all their uh efforts and time giving back to our district and also uh congratulate Jennifer Grimes who is also unfortunately resigning as assistant principal of the high school to become the principal of Churchville chai high school and that is also on our agenda but we wish Jen well and I know she'll do a great job so yes thanks okay anything else then the vote all in favor say I please I any opposed extensions motion carried thank you we
016are at 7A campus news trying and do better than the Intermediate School don't think not sure it's gonna happen if we were ranking though I don't think I can beat it but I do appreciate the mic height yeah perfect uhhuh good good evening my name is Rob D Ro principal of the Early Childhood school and I'm excited to share what's been happening this month in our school our teachers are hard at work preparing progress reports which will be available to families beginning March 19th optional spring parent teacher conferences will take place on March 21st teachers will reach out to families if they feel a conference is necessary but any family wishing to meet with their child's teacher is welcome to reach out and set one up quick reminder that there's no school this Friday for
017superintendent's conference day during this time will also take a moment to recognize uh two retirees from the ECS who have made a lasting impact on our school Community as Dr tanova mentioned Janet Apprentice one of our excellent AIS reading teachers she's been an an incredible source of Joy expertise positivity she creates a warm and enriching learning space for our young readers and Leanne shatak retired this past August after many years as a first grade teacher at vcsd and both of their dedication to our students and families has been remarkable and we're grateful for the many lives that they've touched our youngest Learners had a special treat today as a matter of fact thanks to the support of our PTSA students attended an assembly with Mr Tom Knight a talented Puppeteer musician and performer his engaging
018storytelling songs and music and puppets helped teach our students valuable lessons about kindness hard work and always striving to do their best speaking of our PTSA we had a fantastic turnout for the third annual pajamas popcorn and movie night in our auditorium at the end of February families enjoyed a cozy and funfilled evening with snacks a photo booth and a movie on the big screen events like these highlight the strong sense of community that make our school and District so special looking ahead we're excited to launch a schoolwide random acts of kindness challenge throughout the last week of March classrooms will encourage students to perform acts of kindness which will be a recorded on our paper chain link at the end of the week we'll come together for a chain linking ceremony and celebration in
019our Auditorium where we'll see firsthand how kindness connects us all this promises to be a truly heartwarming experience for all students faculty and staff thank you for your continued support we're grateful for the opportunity to foster a nurturing and engaging learning environment here at the ECS for our students I look forward to seeing the growth and learning that comes with the rest of the school year thank you just before this I had the honor to see our kindergarten and first grade students perform their multi-age play so if you saw that I mean it might just stop some of that student leadership it's the sweetest thing you'll see um with their singing and acting it was just beautiful um they've spent the last couple of weeks preparing for this and creating the set all three of
020our K1 classes in multi-age come together to put this play on the students have the opportunity to meet each other um to learn to be flexible with their schedules which can be really tricky um to problem solve and to negotiate through play these skills are so important for our youngest Learners the students also put on two School performances and did this play right in front of their peers which is also a really big deal for for these young um Learners so it certainly is a highlight for our students and our entire School Community because they love to see our K1 students um perform this play I want to thank the teachers and the teacher aids and families that work so tirelessly these last couple of weeks to put that play on one of the goals
021we have at the primary school is to connect with each other as adults our cares Council has done a great job at at putting together some events for that this year one of those events was National chocolate chip cookie day the other day and our counters were filled with chocolate chip cookies um that our staff made something else we've been doing is on Wednesdays we have the underground spirit days you almost saw me in a Christmas sweater tonight but I just had to change um the students are starting to catch on the first couple of weeks I don't think they noticed but today with all the holiday wear they did notice and so it's really been fun um for our staff and our students alike lastly our PTSA last Friday held the lucky to be
022love dance um it was at the primary school and it was a great time for all the families that attended students were so happy to be together and it was a nice opportunity for them to connect although it was in school it was outside of the school day we're so grateful for those opportunities that PTSA puts on for our families to get together so thank you to PTSA good evening everyone Brian from the uh junior high school and uh much like uh uh the Intermediate School our student council is also quite active uh so in line with one of our goals this year to help enhance connectedness between students and their grade level teams uh this Friday our uh student council put together a presentation to share with our faculty about an idea they have
023to create a new event that we have not had the junior high before that's designed to bring students and teachers together uh hopefully we're going to be running this in April and really special about this one this will be the first time we're having our students really kind of manage all of the logistics in the organization of the event for the school so it's a really great learning opportunity uh for our kids there last night we had uh a great opportunity to welcome in our incoming seventh grade families tremendous turnout which we get every year and much like you have at a wedding people stay in the dance for depending on how long they've been married right I asked the question who's here for the first time uh quick scan in the room is probably
02480 to 90% of the people who were there were there for the first time I did have a few people who said they were there for the fourth time which I told them they should leave and go out to dinner and they get credit because of all the other years they've been there um but a great turnout really nice way to build early connections don't want to me forget to mention the District Strings concert tomorrow night our kids are super excited to participate in that and as am I excited to watch it and then spring sports are right around the corner so our kids are getting pretty pretty ramped up for the second half well tail end of the year I guess I would say thank you great thank you hello everyone I'm Brian cesto
025principal at Victor Senior High School couple of updates uh uh for this month from the high school first is we want to congratulate the 67 students who were at the DECA State career conference last week the Riverside Convention Center um we have 22 students who have qualified for the International Conference in Orlando next month that's an all-time high um once again thanks to our work-based learning coordinator Mrs UTS and business teacher Mr Kaya for their leadership and for how they've generated such interest in our business program also want to congratulate uh two students Sarah ciki and Junior uh who's a senior and Junior Emma Mr Angelo for awards they received last week Sarah was one of 26 students from each School District in Ontario County who is recognized last Thursday evening with an award from
026the Wayne fringle Lakes bosei superintendence Group for the outstanding leadership she has demonstrated in her high school years and Emma was presented with a leadership award from New York state senator Pam helming on Friday at a ceremony here in Victor um Sarah and Emma are true leaders and role models and we want to congratulate Sarah and am for their leadership and for their selfless giving back to the community and to the school we also want to make sure that we highlight our spring Musical that was last weekend spam a lot want to thank Mr Hawkinson and the entire crew and the students who were involved in this production it was absolutely outstanding and in my opinion and I really mean this I think it's probably the best musical that we've ever done so kudos to
027that group um this week we have robotics competing in a regional competition this Friday and Saturday at RIT so we wish them the back of best of luck we've got rock to change on Friday at Monro 2 bosis and next week we have our annual senior trip where we have over 260 students going and for the first time ever Dr taranova is going to be accompanying us on the trip so um we're very excited for that uh good luck with that yes I know had my parent meeting the other night where I kind of dropped that news and the parents started clapping uh and I let the kids know today the kids are really excited they're you know so I might just stay home and let him go because they're more excited about that so
028that's that's the news we have this week or in this month thank you thank you okay can can I just make one comment sure so I I so Brian I was at the DECA event and I presented on behalf of Nazareth University uh two two things I want to specifically call out one uh Suz is incredible she yeah I mean she she represented Victor very very well but ran that program and she she was I can't say enough about her her leadership there it was fantastic and then uh Johanna arnet uh was there as well and did a fantastic job facilitating and working with the students so those are two parts of the two members of the vs VCS family that I want to call out and and specifically say I was very very impressed
029in my other role to see them there and deca is a fantastic event too so yeah yeah that's great thanks for that I also thought I'd call out and thank uh Dr tanova and Mr siesto for their participation in spam a lot this past weekend um I know it meant a lot to all the kids involved as well as the parents um in the audience to see uh our administrators and our superintendent really back up these kids and have some fun with so thank you both for uh stepping in and doing that yeah yeah that was fun I wish I was in seat D100 101 101 that's yeah wish I'm glad I was not it would have been fun okay item 7B is the management plan updates secondary goals Karen and Brian squared hi everybody
030um I am Karen fter the assistant superintendent for instruction it's my pleasure to be here tonight to provide an update regarding our year three management plan progress specifically what's happening at the Junior and Senior High School levels through the lens of their building goals I'll be joined tonight by principals G and siesto who I know are looking forward to sharing their building's progress with you tonight so tonight our update will focus on just two of the three pillars of our management plan specifically culture and learning and instruction the principles will share Baseline information that they used to craft building goals and a few of the action steps that they've been implementing at the Junior and Senior High School levels to improve School climate increase student engagement Foster a warm and welcoming environment and ultimately improving
031instructional practice and student achievement they will be sharing with you preliminary data measures highlighting some of the growth this year we've seen additionally I'll share some short-term and long longterm next steps which we've identified through this collaborative process including areas which we need to deepen our practice and use an assessment system to allow for the measurement of progress to inform Collective work on our learning goals as you remember our annual management plan is organized around the three pillars culture learning and instruction and student supports and opportunities Mrs Ryan and some of our principles earlier this year have shared with you the promising practices in place regarding our mtss or student support systems the green area tonight we're going to focus on culture and learning and instruction ways we can create a welcoming safe and inclusive
032community and how to develop those comprehensive processes and systems that impact all students achievement so where does this work start the two boxes that you see on the screen repres present the types of information we re we review annually from our administrative team Retreat the data sets are organized by the pillars of our uh strategic plan and are pretty comprehensive we're looking at things like attendance Behavior referrals some of our seal data as well as all of the endof Year assessment data our scores AP reports NWA classroom based assessments it really runs the gamut it fills two days and a half rather um two and a half days of our time together as we start to formulate building goals the buildings really work to narrow their focus aligned to the Strategic plan identifying areas of
033need outlining action steps an implementation timeline and identific identification of measures of achievement as a leadership team throughout the year we pause we reflect on our our practice we make adjustments as necessary and certainly celebrate successes this type of process doesn't just happen with building principles it truly happens in other components of our uh our world throughout uh the school including dignity act coordinators the office of instruction team and PPS all follow that same kind of cycle so what does that really mean what does that really look like in this work we're trying to establish cycles for goal setting driven from the culmination of information reviewed during the summer you saw already this year some of the fruits of that work when we unpacked the data book together back in October that's the really big
03410,000 foot view of our data then that data gets distilled down to the building level and buildings start to set those goals work with faculties and they're building leadership teams to refine those goals and make them actionable action steps may impact the context and content of faculty meetings as they determine building level professional development instructional practices to highlight ways for teams to come together to work um collectively on some of those action steps and then this year we've created a third layer to this work where our plcs those that are focused at what as what's happening at the classroom level come together to look at data and again a a data that is actionable that is aligned to standard and grade level and use that information to set goals that drive plc's work over the
035course of the year that work has been um conducted through our contractual PD days or PD time and our conference days this year and again in in uh on Friday when teachers come together they have a block of time to Anchor back into the work of their PLC goal what those action steps are and tonight we're going to highlight some ways that our plc's are doing that work but know towards the end of the year this year I'll be sharing with you a comprehensive summary of all of that work from our plc's from upk all the way up to 12th grade so now I'd like to turn it over to Mr Brian G to share some or Brian Siesta rather to share some information from the senior high Karen can I can I just ask
036one question sorry uh just the slide you were just on where uh so first of all the the third level love that because that really is right where the rubber hits the road but then you've got three going back to one can you talk a little bit about what that feedback loop looks like to keep this thing moving because I think that's probably the most important absolutely and there and there's probably even a fourth level in there too when we talk about individual teachers but you're not going to put me in there are right we're we're gonna get there your face in the middle um yeah I think um it's important for us this first year through you know um it is somewhat of a new process I mean it's um a new structure rather
037that that um we're trying to systematize Across The District so that all plc's have an opportunity to look at their data set goals develop action steps and so we definitely had some things that we were really tight on and things that were more loose and as we come back we want to see the impact that the action steps had on their goals ultimately on student achievement much of which we'll see at the end of the year when we collect data because as I'll share in a little bit that's where one of our areas of needs are we need more interim measures of progress um but we'll get it at we'll get it at the end truly and then we can use that recursively to feed back into what are some of the areas that persist
038in terms of need how does that drill to the building level what does that look like at the PLC level and ultimately individual teachers too okay all right take it away Brian okay um culture is an annual and recurring goal for Victor Senior High School in across the district we collected data at the end of last year through our spring Panorama surveys that told us that different subgroups of students felt varying levels of comfort and acceptance at Victor Senior High School the biggest area that stood out across all student groups revolved around the topic of communication several student groups expressed that they felt they could not have open and honest discussions about topics involving race gender or gender identity or topics that in any way might connect to Global or domestic events we also had
039evidence through our discipline data that clearly showed student behaviors connected to inappropriate communication both verbally and over social media and incidents of bias and hate speech and in addition these surveys also showed a theme of students not feeling comfortable in some common areas of the school such as the cafeteria and restrooms so what do we do to address these concerns in August of our superintendent conference days we invited we invited Dr Sim Covington the chief diversity officer and a professor at flcc to come in and speak with our faculty about how as Educators we can foster open and honest conversations about sensitive topics while respecting our differing opinions he showcased this through a series of activities with the staff and after his one-hour presentation it made a huge impact and the staff felt like they
040were equipped with the ability to support our students but also to Foster the necessary conversations that we really feel like we need to have with our students in the classrooms we held our annual beginning of the year class meetings with all four grade levels where the administrators echoed this message but we've never Revisited it with the students in any formal way in previous years this year for the first time ever we held another event in January where Dr cumington spoke to all four grade levels we had a tremendously positive response from the students and our discipline data shows that these efforts have absolutely made an impact he proved that spoken conversation is valuable and that Civility and respect are Timeless qualities needed for our students as they mature into adulthood we also brightened up our
041cafeteria thanks to Alex teeple's partnership we worked with a company in Massachusetts who came in and gave the cafeteria a much needed facelift with painted walls logos new furniture and a generally inviting feeling that was missing and I just want to point out that the students did all of the design work that you see um show ased here students now enjoy their lunchtime and we have and they have expressed how much warmer and inviting the cafeteria feels I know I've mentioned this in the past but our new fully online securely pass system has also made an impact on our building culture we were able to set limits on restroom usage we have realtime data for us to know where students are at any given moment which is a great safety feature and essentially have been
042able to greatly curtail some of the behavior issues we saw in previous years the results have been increased student engagement in their classes less time out of class and a reduction in problems such as the pluming issues that were at times interfering with our instructional day local schools have contacted us about it and one school in particular down the road was so impressed that they're going to start it in April because of the success that we've had here at Victor we also want to share a little bit about what's happening at the classroom level in regards to data analysis as Karen mentioned earlier we spent a tremendous amount of time during our summer administrative Retreat analyzing instructional data we identified six specific subject areas of Victor senior high school or we wanted to address student
043proficiency and Mastery results Algebra 1 as you can see up here is one example of the work that our plc's are doing to use quantitative metrics to target areas for improved student achievement as you can see last year we did have a concerning number of students who were not passing after the first first semester of the 2324 school year there was a change in our instructional model as well as preparing for a new June Algebra 1 region exam at the end of the year we had a 79% per proficiency and 7 7.5% Mastery rate at Victor Senior High School which was a drop from where we normally are so we had two main efforts made this year by the elbra PLC towards that goal the group has created cumulative uh review assignments that are given
044at the end of each unit which are linked to specific standards and important overarching ideas of the course and after each unit test data is analyzed to determine the most commonly missed multiple choice and open-ended questions amongst all algebra students in the high school students are then given two Redemption questions linked to the standards most commonly missed um from that previous unit so essentially the algebra teachers are building live assessments throughout the year that touch on not only the the things that students might have missed this this year but also in previous year units we've made great progress from last year to this year as evidence by comparing the January midyear report cards there's been a sizable reduction in the number of students not meeting Proficiency in January of this year this is great progress
045but one missing piece is access to realtime data uh and in the moment data tools such as e doctrina is going to help uh Stu teachers analyze standards at any given time um and this is going to allow teachers to see the entire scope of a subject area U whenever they would like during the year so those are some of the things that we're doing at the senior high school I'm now going to turn it over to Brian G from the junior high school thank you Brian good evening everyone nice to see you again uh so today we have uh our focus is going to be going the right way here yes um our focus is really going to kind of lean into the learning and instruction uh portion of the Strategic plan and so
046what you learned about tonight will how our focus on the planning process and the design process is impacting student achievement and student outcomes so this was our stated goal um for the beginning of the year oh change the colors on me um so all of our goals are going to be uh data informed and so we use multiple measures um at the PLC level it's collaboratively built process between teachers with themselves and also with administrators and so we'll use multiple measures of data that's Illustrated in this graphic we're going to highlight two of those tonight because we do have midyear uh snapshots of that data and that's going to be our course performance data through the first 20 weeks and then what we call our nwaa map testing which is a universal screening tool that
047we use in the district and they take that students will take that multiple times a year so that's going to be the data that we'll focus on a little bit later in the presentation as part of any goal setting process a key to that is creating action steps um and so what you're looking at right now are the action steps that were developed in collaboration within the teacher professional learning communities and with administrators to get to our stated goal which is having higher Student Success rates in the courses that they're enrolled in um and so the action steps typically will include like timelines and they'll also include particular um pieces of evidence for tonight's purposes we're really just going to kind of focus in on the key people that are responsible for the action steps
048and in particular I want to highlight one that we're very proud of which is the individual teacher focus on planning so that's kind of why that one's in the box tonight because that's what we'll talk the most about this evening you probably have seen something like this before uh so this is what we kind of consider it's termed our backwards design process um and essentially what the backwards design process means is it shifts the focus away from activities as we sit down and begin to plan for student learning and it puts the focus on what are the standards and skills that kids need to know what are the products the assessments that we're going to use or ask them to produce to display their learning and then what types of student- centered learning activities do
049we need to create so that we have an alignment between those processes the products ultimately leading to those standards and skills so in its simplest terms what we talked to te teach about if you engrain the backwards design process you stop asking the question what am I going to do today when you walk into the classroom as the adult and you ask yourself what do the kids need to be able to know and do and how am I going to see what they can do and that's really the mindset shift and once that shift occurs that planning process becomes pretty organic um within that in the design process we sort of call it it's really this is the conversation cycle that we look look at so when teams get together to work on their planning
050for a particular unit of study or a lesson we're asking them to start with that key question what do they need to know what do they need to be able to do then we're thinking about the level of product what they're producing and then we're thinking about what are those experiences going to look like in our conversations collegial uh conversations between teachers and even during our supervision and evaluation process with administrators we're looking for an alignment there because at any given moment you might see yeah I really have a good handle on what they know I think this product is really going to show me what they can do and I've created something that's going to get me that and then you look at it in reverse and you say yep I got the product
051I wanted and the product told me what I needed to know in other cases you might look at it and say I didn't get the product that I wanted now we know that the focus is on the student centered learning experience conversation and we have a chance to go back and retach and redesign a learning experience to make sure we can get what we need to know other times a teacher might find I got the exact product I thought I wanted and I looked at it but it really didn't tell me much of anything and so now I've got to go back and maybe rethink what I'm asking kids to do is a way to kind of show that learning so really the feedback in the alignment is is critical in the planning process for
052us that's been a focus this year so what does that look like in action uh what you're seeing here is a math classroom and this is an eighth grade math classroom Mr Ellis's class I believe uh yep and uh so what we're seeing here is a student student uh approach to learning that's called building thinking classrooms and the benefits of the building thinking classrooms model is it's highly student centered it's highly student engaging it requires kids to display their learning you can see them kind of displaying them on whiteboards around the room they're collaboratively solving problems and they're having to persevere in trying to solve those problems the teacher in this role is acting as a facilitator and this is actually something we're seeing this model uh through our design process happening in other content
053and and grade levels not just within math it entered through the math component for us what we're starting to see other departments picking up on the same thing so how are we doing that's the big question right so we focused on planning We Believe planning uh and planning with intentionality is going to have better student outcomes so going back to the data sets that we have midye to look at the first will be our um map testing data we're going to look at so what you're going to see here is let's take math 8 for example so 42.5% of our students have made the amount of growth we would expect them to make at this point in the year so ideally that number is closer to 100% right but that does not mean that we're
054not making progress it just means that at this point in the year roughly 43% have made the progress we want them to make that doesn't mean that we're still not making progress in all of our students they just might not be at the growth curve we want and and when we look at year toe in the areas of math 7 and both English 7 and English 8 we are about 7 to 10 percentage points higher in this graph than we are now uh math 8 we're relatively flat so this time last year about the same percentage of kids were making them the expected growth that we would want to see so what that's telling us in in the simplest terms is our students are making progress we are showing inroads into increasing the rate of
055progress that they're making but we still have room to grow uh from this measure this one might be a little bit easier to kind of digest and understand so this kind of takes a look at the passing rates for students in quarters one and Quarter Two so blue is good and gold is where we're putting the effort in uh so what this kind of shows is that at the end of quarter 1 2.2% of our students had failed two or more classes at the junior high school and at the end of quarter 2 uh 3.55% did last year we had 9% of our students fail one or more courses by the end of the school year so if this data tracks forward and we maintain this this pace that we're at now we're going to
056see a 68% Improvement um in growth so we'll go from about 9% of students failing one or more courses down to 3% and that averages out to about 18 kids in our building so from this metric we feel like what we're seeing in the design process and the planning process is carrying forward into student learning within the measure of their course performance so we wanted to highlight both of those data sets the other data sets that we look at will come later in the year and that will be through our New York State Testing and any regions testing that we have uh as well and that typically comes out for us late June and August thank you very much okay so just some next steps about where we're going as I mentioned we'll be sharing
057an elementary update in April showing progress aligned to the annual management plan through the work of the building goals of our elementary principles in May and June um I'll send that or highlight that comprehensive look at all of our PLC work we've learned a great deal this year with our annual goal setting Cycles we recognize that we have a need for our teachers plc's and even our school and District admin to have access to information that tells us how students are progressing toward learning standards real time now not just in June in an organized system teachers right now are the keeper of their grade books we have course performance information but we need to see that standard progression in a more uniform way so we are phasing in E doctrina it's a consistent assessment platform
058so that by the end of June 2026 all secondary common assessments will be in that system we even have k6 teachers using that system as well and we'll be working in a collaborative way with plc's to put in some of our district benchmark assessments not just our normed Assessments in that system um and then finally the algebra PLC example that Brian shared it's clear that those teachers have a strong data culture right they use the information that they're collecting from their students on a regular basis to shift their instructional practice those re revisiting questions or Redemption questions is a good example of that we recognize that not all teams have that same Comfort level in looking at data and so we need to continue to build um practice to look at standards aligned data and
059use that information to inform planning and instruction in meaningful ways we need to be able to um uh think about what does that differentiation look like in our classroom based on how students are progressing towards the standard not just a one-size fitall and then finally we're still working very hard to deepen teacher understanding of the backwards planning process that Brian spoke about across all grade levels and subjects it should be the foundation for planning instruction and we know it plays an important role in creating the conditions for a student centered learning environment through the focused professional development across new educator orientation induction faculty meetings and certainly our PLC time I'm confident we can deepen student understanding and drive effective practice thank you for your time tonight thank you questions comments anyone I have um a
060comment first and then two questions this was great thank you for highlighting it at both buildings and I liked being able to see different um like the culture piece at the high school and then some of the academic data from the Junior High in that last slide from the junior high I think was the algebra class is there nope go forward a little or towards the end right there is there a way to like look at that data further and see like the makeup of the students so students with disabilities enl and um kind of slice that in a different way yeah uh yep so yeah so this actually represents all courses okay not just but yeah but to answer your other question is are we able to identify who that 3.55% are absolutely and
061so what we do with our department leaders um in our plcs is I share out the list of Eligibility it's the easiest way to generate through our co-curricular program and I share that back with names okay and and the conversations are happening at the in that level to say what is it about this student that stopped them from achieving what they needed to and there are very few surprises ever when we look at those names of lists they're usually students were're already heavily involved with either on a social emotional support level an academic intervention level there's very few that just sort of show up and and it's a name that you kind of like wow where did that come from okay um so there's good bad in that right it's predictable in in some regard
062but the same thing is sometimes those problems are really hard to solve and that's where we we're trying to put our efforts into yeah and I also want to give a plug to Liz Temple who's our data coordinator because what I'm doing this year similar to what Brian's doing is when I ask for data like this from Liz she can break it down by student subgroup demographic data however you want to organize it and she's been a fantastic resource because we're not just looking at the number of students who are want to see exactly who it is and how it lines up with our goals so for us it's been invaluable uh she's a great resource so I I want to make sure I give her a plug and it's so great that you have
063that capability because it almost makes me think of the data book that we saw this fall and really being able to you know look at those subgroups and see where some of that breakdown might be be it predictable or you know potential surprise and then the e doctrina um that you referenced um even with the k6 piece does that follow students through the district Karen like so can it kind of chart where kids are going so or we're not using it in that way well we're not I'll I'll say this we're not using in that way right now so right now it's um students are in their um in the system with their student ID number so it is possible um to back look look back like in math for instance to track fourth grade
064standards and then how are they progressing now in fifth grade like that capacity is there right now we're on the level one trying to get Assessments in t questions tagged appropriately to standard focusing on skill development so um that's so that capacity is there Elizabeth it just uh I don't not there yet not there yet okay thank you yeah however if I can I know we're not there but I'm I was looking at the sorry I was looking the tool up as you were talking about it and there's one particular piece here that I'm very curious about and I think goes back to that feedback loop question early which is the RTI practice so to me that that has some some early intervention that's not it I don't know if I'm using the term correctly
065with regard to summative versus formative but it it allows for some some of that early intervention my question would be have you thought about or discussed a plan to bring other support service folks in in addition to the instructors right so I I think that that's part of that network of care and culture that I think Mr cesto was talking about a absolutely whether it's special Educators or or academic intervention providers are reading and our math Specialists certainly because in their intervention targeting particular standards or even particular skills is critical and my guess is that that helps facilitate automation meaning it reduces the time to that response is that correct yeah well that and you're not hand hand sifting you can see pretty U quickly where common needs are and then group uh associated with
066those common needs or build intervention plans associated with those common needs I also was really glad to see at the end of your presentation Karen where you talked about data culture and building that data literacy I mean ultimately at the end of the day if we don't have that data literacy of understanding the why behind what they are doing it's data for the sake of data which doesn't do anything to help any of us um and really having that data literacy is obviously going to it's going to build alignment transparency trust um and everything that and what's the term analysis paralysis right yeah we don't want that no so I think it's really important like you said there are some teams that are so embedded in this and so understand it are living it every
067day but there are others that are not and there are going to be new teachers who are not so that is such a key component to all of this is really building up that stamina for data okay other comments great job thank you folks thanks okay we are at 7c and I want to take care of this piece of business first to um authorize the bond proposition and the legal notice for the May 20th 2025 annual vote and election do I need a motion for that please Brian Brian second Carol Carol um any comments or questions on this hearing none all in favor say I I I any opposed extensions motion carried thank you okay let's do the uh budget development update then Christine and Dorothy please good evening we're here uh Dorothy and I
068are here tonight to give you a little bit of update on the Personnel side of our budget but also um give you a little overview of where we're at something that uh Dr Taran NOA had expressed earlier uh that we we would be presenting on regarding um our total revenues and total expend expenditures so tonight we're going to talk about the goals of the budget obviously Personnel budget update and at the end we'll talk about the next steps in our budget um as we do at every meeting we review our um goals for the budget um and those are to enhance a comprehensive education that the Victor Central School District Community expects improve the alignment of resources towards the district's strategic plan maintain the stabilization of reserves maximize the use of every dollar spent maximize
069the ability to generate aid for the future Years thank you for your advocacy I've sat it on those meetings and that's been very refreshing those conversations um and of course as always transparency I'm going to hand it over at this time to Dorothy and she's going to talk about Personnel good evening I'm Dorothy D'Angelo the assistant superintendent for personnel so the thing first thing we're going to take a look tonight are um some facts about our enrollment so our net growth in enrollment K12 is 22 students and the bulk of that increase in enrollment is at the elementary level with 23 new students you'll notice if you look at grades 2 and three we have a reduction at second grade of 20 students um and a reduction in third grade of 36 students at the
070Intermediate School conversely um in sixth grade you'll see there's an increase of 47 students so that bubble is moving uh upward that was in fifth grade grade and a decrease in fifth grade as we worked through building the Personnel plan for next year we really keep these class-size numbers at the Forefront of our mind because we worked very hard to right size Staffing so that we could have appropriate class sizes so this is just just a reminder of what those parameters are that we really try to stay within throughout this process so our staffing decisions are based on two areas they're based on efficiencies and budget neutral additions and efficiencies are savings um that we've identified as a group through three things shifts and enrollment some of those you've just seen Trends in student course
071preferences which we're going to I'm going to share some examples tonight at the senior high and then really some opportunities for sharing staff so we're really looking closely are there any possibilities where we can share staff um and then in addition I'm going to talk about budget neutral additions and those budget neutral additions mean there's really no net increase in terms of cost for Staffing next year the cost of the proposed positions that I'm going to share with you tonight are all being offset by the savings from efficiencies that I'm going to identify and it's really important to note that there are no projected cuts of people or programs at this time so as I shared with you previously we had a decrease in enrollment in second and third grade so to FTE Elementary general
072education teachers there will be a reduction one in second grade and one in third grade um for a total of 2.0 FTE elementary teachers again we're still maintaining that class size that's our Target size because we've had a significant drop in those two grade levels another area that we found um in efficiency is in World Language so we're proposing a 6 reduction in World Language and that's really borne out of the fact that at the senior high students have options to choose from fr Advanced designation and we're seeing a decrease in students choosing to take Spanish and French enrollment has leveled off and is flat in addition there are opportunities to share staff again in this role between the Junior and Senior High which is helping us um to reduce that uh we also have
073a reduction of point4 Health we're not reducing programming for students at all what happened is when we reduced those two sections of general education at the elementary level that creates an opportunity for existing health and PE staff to pick up and cover those additional sections of Health that were previously covered by a point for position and then we also found an efficiency in the area of technology that would be a point to and that technology position is also driven by enrollment based on student choices we want to certainly maintain and are committed to continuing sequences like Project Lead the Way and this shift doesn't um impact that pathway at all so as I was getting ready for this presentation I thought this looks much different than it has in years past um every year I've
074come up and said Staffing is going to level off and we have had a long range plan for building the Staffing we need in all the areas and we are in uh a great place with that we continue to look at Personnel needs in relation to to those three pillars of our strategic plan so culture learning and instruction and student supports and opportunities to ensure that the recommendations that we're making aligns with the longterm goals of the district and as you see some of these positions tonight you'll know that they're areas that we've been building up and focusing on over the course of the past 3 to four years so at the primary school we're recommending the addition of one full-time nurse our long-term goal was to have two nurses at all times in our
075four largest buildings The Early Childhood school the primary school the intermediate school and the Senior High um this will Complete Staffing so that we have two nurses in each of our buildings and if any of you have been in those buildings those nurses office are busy places and we have a great staff we've consistently worked toward supporting our students that get special programming our students with disabilities and we're continuing to expand and support the ICT program so we are looking to add a 1.0 ft teaching assistant um that's going to be a transition of an aid position to a teaching assistant so it's just the co the difference in cost between the aid and the teaching assistant position and then at the high school we are looking to add one full-time teaching assistant and that's
076um to support a self-contained classroom at the high school level and then this year we are very fortunate um it's our first first year of girls flag football and do we Shar that there's 35 girls that are signed up for flag football we're really excited to offer that and this year the cost was offset by a donation from a a business as part of a community outreach program um and the donation was for the current year only so in order for the program to continue for those students the cost of the two coaching positions would need to be covered by The District oops we are certainly not done with our work we're meeting every day to talk uh about enrollment you know look in at the needs that have been requested as the cabinet um
077Team touch back with principles and we'll continue this work um and I'll have an update on March 20th when we meet again any questions about the Personnel I do have a question Dorothy um when you mentioned the VPS uh full-time nurse position that was a neutral Edition our School nurses at Victor are they nurses like RNs or LPNs or are they the school nurse teacher certification we have um RNs okay thank you any other questions just a comment thank you for focusing on keeping class sizes small because as you know my kids were going through when there were 25 kids in a class and it it is I don't know if I know you and education understand it but I don't know if a lot of parents people listening like there is definitely a difference
078in kindergarten between 18 and 22 kids you know it's like it's just night and day so um to all of the non-educators that's an important Focus so thank you for keeping that I would agree thank you to be fair I'm not sure it changes when they're 21 either but okay so continuing on um I'm going to give you a little bit of update on where we are as far as the monetary side of um our budget um one of the things that you will see on the ballot this year is the annual um continuation of our uh bus replacement plan uh next year that total we would be replacing six large diesel buses and two small gasoline buses so uh we will uh um there will be a proposition for going out to um Finance
079the purchase um for $1.5 million so rolling everything up together for all the work I want to give a big shout out to Richard stutzman who did a lot of this leg work prior to me arriving here um he did a great job but this is kind of pulling all of those pieces together from the prior presentations um looking at that right now it looks as if our budget bottom line for the 25 26 um school year will be one 108 m971 405 that is an increase of 5,746 486 or 5.57% um looking in at the numbers you'll see you know professional salaries and support staff salaries um we're able to I I believe and if I remember correctly from my conversations with Richard um I know there was some shifts from some support staff
080salaries up to uh the professional salaries line um I think in the way of the teacher aids positions um equipment is actually going down um 29% uh $293,000 while contractual is going up $846,000 so those are really a couple of the big drivers Bose is going up 14% And of course our health health uh fringe benefits which a lot of that is driven by our health insurance is going up 6.42% health insurance alone though is a piece of that has gone up over 10% on the revenue side we covered this last at the last uh budget Workshop but I'll give you a little um overview of that as well again what we're looking at for our tax uh Levy which is at the allowable limit is 3.04% which would net us 1,785 957 to to
081cover the increase in our budget um state aid is um the disappointing number on this slide right now it's coming in um in increase over last year's budgeted amount uh at 89% which is only $350,000 um some of that is a a netting I know if you saw last last slide or last presentation our Bose Aid was going down I think that there's an opportunity in there for that to go up and of course all the advocacy you guys are doing we're hopeful that in April we have some better numbers uh from coming out of the state um but overall we only have uh 21 million coming in or 2.12% increase in our our Revenue side of our budget so if anybody's following along when you we had a 5 5% increase and a 2%
082in expenses and a 2% increase in in Revenue so what that looks like is we do at this point in time um show a gap but it's not anything that we uh don't have a plan to to work uh to to cover um so right now that Gap is $3.5 million um I'm going to jump ahead and I want to talk about the the um efficiencies so one of the options that um Dr teranova and I have been talking about um is obviously we feel that with our with strong advocacy um and also diving into what's driving our Bose's Aid reduction uh we feel that that our state aid numbers will will come up um we are also looking at um utilizing some of the current year contingency that we have built into our budget
083and allocating that towards um this Gap and the other side of that is reducing next year's contingency that we allow for um and also we are we will right up until the 11th Hour obviously be continue to refine expenses um without cutting um programs for our students um one of the things that I want to talk about is one of our goals of our budget is stabilizing our reserves um you've been very fortunate over the last few years with the fully funding of foundation Aid to have been able to build up your reserves and be able to um have some feeder money for this Capital project so so last year you ended up with $34 million in your um Reserve accounts um through reducing those and transferring some money from your tax SE ciary Reserve
084up to your capital reserve you are going to um at this point in time with interest and everything posted you're at $7.3 million and we don't want to touch that obviously um $7.3 million um on a um3 $3 million budget is 7% and that's that's not a lot to have in savings for a district our size so we want to always be thinking about increasing that that Reserve so we have a little better of a cushion uh so we absolutely don't want to dip into those reserves so we're trying to stabilize that Christine you mind going back one slide because sure uh just want to piggy back on what uh Christine talked about in this maybe just get into the weeds real quick a little bit so we have a$ three and half million dollar
085Gap right now we believe we can shrink that to some degree with the advoc advocacy of this board to try to shrink that down hopefully into the $2 million range if we get the foundation Aid that uh we really deserve and Christine's doing an amazing job trying to dig into the bosis data to to get to figure out if we have more bosis a then we currently look like we have then what we need to do is every year we've talked about this publicly we we try to budget 3 to 5% of contingency which is money left over from expenses that could either be used for emergencies or put into reserves um in the last three years we've been able to put all of that money in more to be honest with you that we've
086saved during the year into reserves which is why that slide after this shows that we used close to $28 million of that to pay for the capital project that's in the works this year that we're in a different bit of a situation so we're going to need to take some of that hopefully $3.5 million left over in expenses at the end of this year and fill the rest of that Gap that we currently have for next year and then hopefully there'll be some of that money left over out of the 3.5 million to put in reserves another strategy is to shrink the the Gap a little bit more is to tighten up our contingency for next year so this year we're looking at three and A2 hopefully uh million dollar left over in expenses next
087year we could shrink that down to 2.2 billion for the 25 26 budget which would lower the expenses slightly which would mean that we wouldn't have as much Gap to fill but the negative of that is now you have less wiggle room in the 25 26 because instead of having $3.5 million left over you have closer to $2 million left over and you're starting to get closer uh to to almost having none the bottom line is this is a measure that we can use for one maybe two more years but uh if the expenses continually outpace the revenue then this strategy starts to disappear and our goal next year is to keep that s was it 7.3 million 7.3 million our goal next year is to keep that 77.3 million in reserves and maybe maybe
088be able to add just a little bit to it what we are glad is that we're not going to use that 7.3 million towards next year's budget because that shrinks your reserves and that gets into what you'd call a death spiral in terms of a budget so the point is I didn't mean to get too far in the weeds but that one slide back one that those strategies we're going to use are going to be critical to being successful next year and not touching our reserves uh as we build the budget okay so what are our next steps obviously we're going to continue to monitor the de the development of the New York state budget we're hoping to have that information in early April but there's several um further advocacy meetings that are scheduled coming
089up and um they've been very positive and seem to be very well received so um let's hope that has an impact um we are obviously contining continually looking looking for efficiencies within the budget uh to see if there's anything that we can um do do better um and also um we have an update coming up on March 20th beyond that um so there's the the budget workshop and with an update on the 20th but then on April 10th is when we will be reviewing the final budget and and adopting the budget for 2526 um May 6 is your budget hearing and to meet the candidates night May 13th is voter registration in the district office and then Tuesday May 20th is your budget vote and the Board of Education Election do we have any questions
090I go ahead no go ahead the on house budgets haven't come out yet they did come out um we don't have the state aid runs from those I don't um have that break broken down um there were some and I don't have this have it with me right now there were some positive um suggestions um for example increasing the waiting for um aid for English language Learners in the formulas um there was also an incre a suggested increase in and it's a it's a small portion of our our aid but it's nice for our libraries is giving a um in I think it's like $11 instead of $6 a student uh for Library materials Aid um trying to think of what other factors were in there that might impact us I know they have some
091things that'll positively impact other districts that are at the 2% limit they're suggesting a 3% minimum uh for for other districts we um are beyond that which is nice but still not enough for us um was there anything that you pulled out of that Dr tanova No not I think you yeah I think the ones that would impact us there really wasn't a whole lot uh uh in there that would impact us okay thank you I do have a um question on the enrollment projections Dorothy um this is like my classroom teacher hat at the elementary level um if we're looking at that slide that shows the projections K12 if Elementary is overall increasing can you speak a little bit about the elimination of those two full-time positions um at elementary is it because overall
092all elementary is going up and it's not enough per grade level to justify those sectioning exactly okay so like we're growing maybe at first and fourth and fifth but there's a dip in second and third so overall correct we're still growing but it's not enough to Foster class size correct and that kindergarten number is always an unknown number very aware so I mean I went back six seven years in just for example in 22 23 we were at 283 then then 23 24 we went down 14 students we were 269 then last year we were up 13 so we're just going to keep watching the number but that does explain the phenomenon that we're so over the summer is there ever an opportunity that if those second and third grade classes seem to have a
093growth of enrollment over the summer then what would we be looking at larger class sizes or would be be be adding a section so in years past um many years past we would plan flexibly wondering if we needed 13 or 14 sections and as a building building leaders would plan this is what it looks like with 13 this what it looks like in 14 one of the things we're continuing discuss as a group is do we need a bubble position that could be put where there's a need right because while going back and looking at data there is not a predictor for any particular grade level we often times will have one grade level that pops but I can't predict where that will be so The Prudent thing if we could pull it off would
094be to have a bubble position that we could use if needed so would that affect the two full-time positions then so it would really only be one that would be absorbed well we're looking we haven't used all of the efficiencies that we have yet we're still looking at some other options so we would still be looking at a budget neutral way to accomplish that okay thank you MH other questions I hate to ping pong but Christine I you might want to advance a little bit toward the line items for the budget so I my it and this probably could facilitate a further discussion at a later point but where do we account for energy costs on these line items here that's your contractual and that's driving a lot of that so it's funny I just
095was looking at an email from our Consortium and um in the 2425 school year we're experiencing a 30% increase from what we had budgeted so this year we're actually very tight so that number last year was budgeted slightly low because you budgeted in the springtime before all of these things occurred they're actually saying above and beyond that 30% that we have to factor in we also have to factor in another 10% so that's one of the reasons why that contractual code is coming is is going up I can't tell you right now off the top of my head how much of that is relevant to that particular topic um but I could get those numbers if you want yeah I would be curious only from the talking point perspective right I know we're doing advocacy
096I think these are I mean you know these tend to be heavily politicized issues and I don't think that's really what we want to be doing here but by the same token we're sort of beholden to a lot of uh that decision-making process and I think it would be good for us to be able to to make that case and have that conversation I'm sure everybody is but I think it's it's relevant piece and I'm just curious how we we work that in and I can get you those numbers I I agree with you I think sometimes percentage is one thing because percentage of a small number is a small number but percentage of a larger number so I think if you have those dollar figures to go along with a percentage I think it
097might be more effective so I'll absolutely get you that otherwise I think we should all go to LL Bean and you know see what they've got on the shelves there is there anything other any other questions thank you just thank you for continuing to find all these efficiencies and and trying to work with what we have well the state aid is unknown it's a team effort thank you okay it looks like you're going to continue with the capital project update along with our friend George yes next on next on the agenda am I fast forwarding this okay so next on the agenda is a capital project update um it's George um spinaris from campus construction and um Cameron cworth is that how it's pronounced uh they they're going to present an update for you I
098think you're right good evening nice to be here nice to see the board again so thank you for having us so we'll just run through our presentation okay so we have a breakdown of four different items here Budget break breakdown phase one scope updates in the budget and project schedule so just as a reminder the referendum that was passed was 99 million 41931 uh there are three phases to the project the first phase uh we're in currently in schematic design phase so we have a construction estimate currently right now at 148 uh construction contingency is eight a little over $870,000 and the incidental budget is just shy of $3 million the total estimate right now that we're tracking in the SD stage is a little over $18.5 million so uh we are working currently in
099the DD phase on first phase and we should have budget numbers uh I guess the next presentation or whenever you would like us to present uh phase two is in conceptual stage right now and the construction budget is a little over 14 $41 million uh contingency for phase two is is just shy of $3 million and the incidental budget is Just sh shy of $10 million for a total of 54113 456 uh phase three in conceptual phase again is 22 uh just over $22 million the construction contingency is just uh above $1.5 million incidental budget at a little over $5 million for a total of $29 uh million uh which would bring us close to the 99 milon 41931 so I'm going let Cameron jump in now uh so some of the work and involved
100in phase one at the Early Childhood school it's uh PA and clock upgrades and that's capture under Safety and Security the primary school is also PA and clock upgrades the Intermediate School involves uh 31,000 ft of roof replacement or roof restoration so we are um selectively removing portions of the roof that are not in good shape and and repairing those uh by replacing parts of the roof uh as well as PA and clock upgrades at that school as well uh the Junior Senior High School um PA and clock upgrades throughout the school turfing field number seven with ada8 accessible sidewalk uh and 94,000 ft of roof frustration again selectively replacing uh portions of the roof as necessary so those Square footages may change as uh we are able to inspect the roof as the weather
101is changing um we've not been able to inspect the all of the roofing though that number may come down and may go up slightly um part of phase one as well is the renovations at the Victor Learning Center and the uh Operation Center which is becoming part of the CTE program uh so the Victor Learning Center we are working on interior Renovations uh renovating the toilet rooms reconfiguring some of the rooms for a classroom um and a professional development room uh new roof uh new cladding on the exterior as well as sight lighting and parking lot upgrades um part of the new roof and exterior improvements is improving the thermal efficiency of the building there's not a lot of uh insulation in the building so we're repairing a lot of that the renovations at the
102operations center uh involve a classroom uh three vehicle Bays uh for demonstration and uh work areas for the students um so those are some of the images you see there um we're reusing a vehicle lift as well uh help help students uh get handson work learning you y so just a quick break breakdown of phase one which is a again a little over well close to $15 million so Safety and Security at $6.4 million and that encompasses the soccer fields uh the Ada walkways and Pathways and the PA and clock systems building Renovations and Innovations uh a shy of $4 million which include the Learning Center and operation Center uh facility repair work at about $45 million dollar is the roof work and rtu work rooftop units and again bringing us to right now the
103estimated value of Just sh of $15 million uh so right now for phase one we are in the DD design development phase um so that will be submitted to facilities planning in the SED on May 30th of this year uh schedule bid opening for phase one is January of 2026 and then breaking ground in the summer of 26 uh as we continue on phase one we are continuously working on phase two and three uh but phase two we are in schematic design right now which we are submitting on March 28th um and then uh design development for phase two uh will conclude at uh June 27th of this year and then the construction documents phase will complete in February of 2026 any questions board members anything I do have a question and this is somewhat
104tangentially related to my last question previously but from a contingency planning standpoint and supply chain are you anticipating any issues there with regard to expenditures or revisiting your contingencies at this point I pretty much have to say yes with everything going on with tariffs I mean it'd be foolish not to uh so we don't exactly know where everything is going to land but we do have a pretty healthy uh contingency and an escalator for the next foreseeable future so we carry it about 22% at this point so you know as the design develops there are opportunities to uh value engineer the project um have discussions on other types of cost savings as we move forward uh we do protect the budget with alternates and that way when it does come out to bidding time that
105we do have those alternates in order to make sure that we have the budget to be able to build the items that you're looking forward to and if we're fortunate enough like last project and we have some extra money then we can have or do some spend down projects but right now we we're pretty confident of our numbers and hopefully everything tracks you're just going to Turf the roof right and yeah we can do that too double double dip there little little Ada we do that but thank you I appreciate the transparency and I and I agree with you it's uh wait and see but I appreciate that my pleasure any other questions I guess not thank you thank you very much appreciate thank you good night okay we're at we are at item 7e
106resend the following trip um yeah you saw the note on that um Art Club to New York City uh from 516 to 518 uh so I motion to resend that please Lisa Lisa second Elizabeth Elizabeth comments questions all in favor say I I I any abstentions uh opposition hearing none motion carried thank you by the way before Mike madoski sneaks out the door I think we should take a moment to thank him for all his help with the ADV advocacy work and we appreciate you being in on all of these meetings that teacher voice is incredibly important to everything we're doing here he is here now no his coat is still his coat is still here great but just want to thank you thanks Mike for including us is the other way really okay 7f
107approve the following trips outdoor activities clubs you add around mountains 5:15 to 518 for a backpacking trip se's Club to ader De Park 516 to 518 for a camping trip C Club to Honolulu uh 328 to 44 for a science culture and history trip on that one too Dr T yeah I think they got confused that's the trip I'm actually going on not the senior trip you know I really think the board should start to take more of an active role in these remote all right ready then a motion please Elizabeth Elizabeth second Lisa Lisa any other comments have fun yeah enjoy all in favor say I I I any opposed extensions motion carried thank you okay item uh 7g is the policy review first reading for the compulsory attendance ages policy 5130 we've had
108some information on that one any comments or questions for the first read no moving on H policy review first reading for the Student Records policy 5500 any comments not first read we'll continue with item I policy review third and final reading for the school volunteers and visitors to the school policy 1 1901 motion please Brian Brian second Lisa Lisa any comments questions no third and final all in favor say I I any opposed exensions motion carried thank you um what is this one J Wai F your lakes 's board of education nominee um need a motion and a and someone to nominate somebody I will give that motion and if I can also give a nomination yep and the same uh I nominate uh president delusa for that role I would second that nomination if
109you're willing yes thank you for that I Dr tanova and I have a plan if I am successful It's a grand plan Tim squared plan yeah there it is I have no doubt could be successful okay all right we have a motion in a second any other comments good luck and thank you yeah thanks all in favor say I I I any opposed extensions motion carried thank you folks meeting reports County School Board Association committee reports anyone no there was one today that I attended it was uh the roles and responsibilities yeah yes which um you know basically was a good review of of discussions we have had uh many times so uh it's always meaningful to hear it again and go through it and make sure you know you're aware of what needs to
110be done so that was that was uh and hours worth of good information anything else standing committee updates okay item nine upcoming events the budget workshop on March 20th at 6:30 next regular meeting will be April 10th at uh 7:15 right here close to somebody's birthday right it's the day before his birthday so we'll bring cupcakes for an early birthday your birthday and mine is close to that too right so yes all right and then special board meeting for Wayne figer Lake's Bose's administrative budget and election of board members Wednesday April 23rd and this is the in-person meeting correct we cannot do it over Zoom correct okay yeah so we need at least a quorum for that okay and it's pretty quick five minutes probably and then we go to breakfast yeah right anything else
111for the good to the district motion to adjourn Lisa Lisa second Elizabeth Elizabeth all in favor say I I I any oppose extensions motion carried we have had our meeting thank you do you think they'll appreciate that much for