001[Music] he [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] he e e [Music] oh [Music] so [Music] [Applause] [Music] [Applause] [Music] he a [Music] [Applause] [Music] [Applause] [Music] a [Music] a [Music] oh [Music] okay welcome uh we are already in session for our regular meeting of Thursday August 8 2024 Victor Central School Board of Education um we are at onea so if we could please stand for a moment of silence thank you I'm going to ask Dr tanova to lead us in the fledge this evening please States and justice for thank you gretings visitors the big crowd thank you um do the reminder persons wishing to address the board must sign up prior to the start of the public participation speakers must register on the form provided by the district at the entrance of the boardroom
002to maintain a first conf first sered process for purposes of following up with speakers the speakers must provide their name address telephone number and or email address to limit comments to matters which may be properly discussed during public participation the speakers will provide the topics any group or organization wishing to address the board must identify a single spokesperson thank you for that consideration item D is the uh fire evacuation procedure in case of a fire would everyone please follow the exit sign to the outside of the building please stay completely clear of the building to provide space for any fire department vehicles and thank you for that okay onee is something I need to frame first before we continue uh it's appointment to the board of education to a vacancy uh Kristen Elliot resigned as
003of June 30th uh so we do have an open seat um what I did was consulted with um our legal counsel to find out what our responsibilities and options are uh and so I'm going to read a couple of things that uh were sent to me once the resignation is effective the vacancy technically must be filled as discussed the board has a couple C of options to fill the vacancy the board may fill the vacancy by calling a special election within 90 days after the vacancy occurs or number two by majority vote of the whole board it may fill a vacancy by appointing a qualified person uh if the vacancy is filled by special election the newly elected member will serve the remainder of the term whereas if the vacancy is filled by appointment the
004newly appointed member will serve only until the next regular election um and then over the years this was counseled by our um legal councel over the years uh many boards in the region fill a vacancy that is close in time to the annual election with the next highest vote getter who is not a successful candidate um it's not required but it's a potential option and I want to say that that would be my recommendation uh and that's the reason that I invited Elizabeth Mitchell here this evening so that perhaps if you follow my recommendation we could appoint Elizabeth this evening and she could sit at the table as soon as we um cast a vote in addition uh we took the time to bring Elizabeth up to speed on uh some of the issues she
005met with Tim or spoke with Tim Dr teranova about the capital project um I provided her with some information about the capital project so that she would be well informed so that if this board chooses to appoint Elizabeth uh she can sit at this table and be confident with voting on the capital project so open for discussion I also chose to wait until this meeting rather than uh the July meeting we only had four of us at the July meeting and I wanted to make sure that every board member had the opportunity to weigh in on this important decision so there we are so comments questions anyone I would agree with your recommendation okay so then I would ask for a motion to appoint um Elizabeth Mitchell to the Board of Education as the uh
006highest vote getter who was not successful motion by Dr Park second yes sir Adam be you to it any other comments or questions all in favor say I I I any opposed exensions motion carried Elizabeth you're in come and take an oath and sit on down e okay welcome Elizabeth congratulations and look forward to your knowledgeable councel thank you item two approval of the agenda I need a do somebody say something did I miss something no I guess okay sorry uh motion to approve this evening's agenda please Brian Brian second Lisa Lisa any comments or questions about this agenda seeing none all in favor say I I any oppose extensions motion carried thank you item three superintendent update Dr tanova please thank you Mr delua uh uh want to highlight a couple things so uh
007actually this week I think it was Tuesday we had our second uh of Summer meetings around the mission and vision work in both meetings I think the first we had about 17 people and on Tuesday we had 13 maybe 14 it was made up of board of EDS staff students and community members uh the they uh were under uh Causeway groups leadership ship to try to take a bunch a significant amount of data from that was gathered in the last few months about what uh both Community oh actually community members staff members and students uh really felt about the direction and and need for the direction for our district over the past for the next 20 to 25 years they worked on a rough draft of the vision and then in our last meeting uh
008we really picked apart that rough draft and made some suggestions as a group uh and that that is is going back to the cause wve uh group and they're going to send us back a revised version the week of August 19th uh obviously we're going to have uh want full Board review of the uh what the final Vision looks like be to make the final decision on whether we want to edit that at all but I think we're in great shape moving forward and I just want to emphasize in both meetings this summer uh we had significant input from students uh the high school students have been amazing and they've contributed a lot to these conversations so um I'm feeling more even more hopeful about our vision because they have such a such a stake
009in it and such input so really happy about that work um I will give you some examples of some themes that are coming out they're not final themes but they are sort of starting to shape uh and this is just a few of them not all of them uh learning this is Victor is a learning community grounded in respect inclusivity and empowerment every day in every building every person will feel safe valued inspired and motivated to grow both academically and personally by celebrating diversity fostering a sense of belonging and striving for academic achievement we will Empower students to become informed confidence Scholars and leaders who are prepared to thrive in an Ever Changing world and there's also a major theme around the unique culture of having a one campus District of this size so um
010we're going to be working on the district Mission the end of August I believe it's August 26 and again the board will have significant input on um the final copies of the revision and the the mission I want to uh emphasize the work that Derek fiz and Alex tle dwit did around breakfast and lunches for 2425 because of their work and they continued looking at our student data our percentage of of families qualifying for free and reduced lunch being being as analytical as they are has re reached a point where we are able to offer free breakfast and lunch to all of our students in Victor next year I'm going to read you a letter that's going an e exert of a letter that's going to parents uh we're pleased to inform you that the
011Victor Central School District will be participating in the community eligibility provision for the 2425 school year which is available to schools participating in National School lunch and School breakfast programs all students enrolled at Victor are eligible to receive a healthy breakfast and lunch at school at no charge each day of the 2024 25 school year children will be able to participate in this program without having to submit an application however we encourage families to submit the information they typically submit around this because that's the way we continue to qualify for these types of of opportunities so I really thank Derek and his diligence with Alex because now we're able to get free breakfast and lunch throughout the entire school year uh which is amazing and just a brief reminder that the start of school is
012coming up uh Wednesday September 4th uh before that staff has three days of preparation uh but then on the fourth kids are coming to school kindergarten I believe is the fifth um please reach out and for people listening or listen a little later please reach out to your school or check our website for back to school information they're starting to become more and more uh information that's available to parents we enourage enage you to read that and call your school if you have questions that's all for my update thank you thank you Dr tanova um item four is presentations recognitions none at this time um I always like to uh thank this board I think we have an excellent board we have um a new member in Carol who's joined us their second meeting correct
013um and welcome back Elizabeth to the table so this is a good board I think uh I'm really confident in the decisions and the work that this board is going to do in this school year so thank you for being here uh public participation anyone okay we're done with five acceptance of consent items we have 6A through M and I'm hitting my microphone sorry I need a motion to uh accept these consent items please Elizabeth second Lisa Lisa any comments or questions on any of these items Mr Delia I just would recognize two of our uh teachers who are uh retiring as the end of one is the end of August and one is the end of July that's lean shadic from the ECS and Marcy Penbrook who teaches science at the junior high both
014of them are retiring um and we honor them and thank them for their service okay other comments I would just call attention to say thank you to the PTSA for Their donation their generous donation to the intermediate school for literacy materials great thank programs I should say literacy programs thank you for that comment anything else see none all in favor say I I I any oppos exensions motion carried thank you item 7A is campus news I believe Dr teranova yes charged with that again this is the last month I'll be doing this for a while I hope so uh but it is a great thing uh so let's talk about the five buildings the VAC vecs uh the custodial team is hard at work getting the buildings cleaned and ready to welcome our students our
015welcome back newsletter will be sent out to families and staff by tomorrow this will have a ton of important information in it we as a leadership group the ECS uh Team met with our building leadership this week to review and finalize our building goals and planning for our opening day faculty meeting uh professional learning communities for the 2425 school year and to review the data from our spring staff pulse survey and correlating action items in response to the feedback so a ton of Works going on at the ECS and they're looking forward to a fantastic start to the school year at the primary building our elementary administrators are excited for our popsicle playground night we have our fir the first one is actually that's all three Elementary uh principles the first one is next Tuesday
016at merenia Park the following week we will be at Municipal Park and a big thank you to the PTSA who's providing the Popsicles and we'll be there to sell PTSA Spirit Weare uh the vi the primary building has been filled build with students for extended school year and Summer Academy there are also students in the building for summer enrichment and Sports Camps it's really exciting to see so many students learning and being active over the summer it's such a reminder that our campus is such an important part of our Victor Farmington Community BPS is excited to welcome our students back for our meet and greets on September 3rd and for their first day of school on September 4th at the intermediate building as you know Mr Morrow has recently started as principal there um students
017have been buzzing with creativity and enthusiasm during Camp invention uh and a diverse range of enrichment classes that have occurred during that time from launching Rockets to learning Italian students have showcased their talents and explored new interests our extended school year uh for students with disabilities and Summer Academy for programs are in full swing uh with students diligently building their knowledge and gearing up for upcoming scho the upcoming school year as we eagerly anticipate the return of all staff and students later this month we look forward to another exciting and productive school year ahead at the junior high we are excited to have our counseling team back over the next few weeks orientation for seventh graders is set for Wednesday ooc uh sorry August 21st that's a big day for our incoming seventh graders and
018the junior high will have their building leader teacher leader meeting uh on August 27th where they will finalize their goals for the year as well and at the high school we're getting ready to welcome the Freshman Class of you guest it 2028 uh on Tuesday August 13th with our orientation program special thanks to health teacher uh Miss Katie mckinty and special education teacher Mr Mike WeDo as well as the student leaders who are going to be supporting our freshman class with a day of fun team building activities and check-ins throughout the year also mon Monday August 19th is our annual senior connection which is a fantastic way for our class of 2025 to get together and kick off their senior year on a positive note the students will be doing some friendly competitions team building
019activities and painting their parking spots if you get a chance to go to August this it's an amazing experience uh it's a great day on August 19th and something I witnessed today which was also fantastic our annual College Camp started this week and as always it has been an enormous success for our seniors who are getting a head start on the college exploration and application process this class started under the leadership of Deb mcmanis uh approximately 13 years ago where she came up with the idea and 15 kids started with that initiative 13 years ago this year 175 seniors attended is are attending every year we have an increase in the number of seniors who are applying for early decision on their college uh applications last year over onethird of the seniors did this this
020number keeps increasing which shows how competitive the college application process has become but very much highlights the value of our College Camp so a huge shout out to now that I think there's three to four adults helping out under Deb mcm's tutelage and they're in the library at the Junior High Senior High at 8 in the morning or 8:30 in the morning whatever it is and uh doing a great job so that is the campus news for August okay thank you again Dr teranova item 7B is the 2425 management plan overview Karen fter please the assistant superintendent for instruction um tonight Karen and I will share with you highlights from the year three management plan the year three management plan continues to be anchored in the three pillars of culture learning and instruction student supports
021and opportunities our year three management plan begins its development in the spring the leadership team and key stakeholders take time to look at the goals tax tasks and action steps that were identified and look to see where they are in terms of completing them for this school year some items and tasks are identified to be carried over into this current plan and at that time we look at what those tasks are and by June we identify what tasks are going to be carried over and we incorporate them into the year three management plan between June and August feedback and input is sought from stakeholders and Leadership staff to really develop the 2425 management plan the action steps of the plan are finalized by August and these action steps directly inform the focus areas and goal
022areas for each building and department so as we enter year three of our management plan we need to kind of stop and think about what is the influence of this plan well it really boils down to a few key things um the management plan and the Strategic plan that it comes from really ignite areas of focus um we frame our annual goals yes with this plan in mind but there's also additional areas that might sit out of those goals um there also might be some tasks that carry over and others that just naturally become part of our system after a year of implementation or a year of work if you remember last year year or two a big area of focus in the student supports and opportunities pillar was the integrated co-top model for special
023education and really developing our Continuum of services that work doesn't go away it doesn't evaporate we're still moving forward and under Karen's leadership um implementing the ICT program across other grade levels but it doesn't sit in the management plan it's just part of the fabric of our work we know that as Tim mentioned the management plan um directs connly to the mission and vision work um and it really will um connect to our pillars as you'll see starting in September in October um the management plan will come alive with you under the lens of data so what are those Benchmark areas we're going to set for ourselves in terms of student achievement and how are we going to evaluate our progress moving towards that student achievement I'll be sharing information with you that will kind
024of serve as a a springboard for that work but our building goals and our department goals will also have a quantitative value to them this year so it's not just about we want to accomplish a but we want to accomplish a because we've noticed this Gap or this lag and we want to set our sites we want to set a numeric Target and if we don't hit it that's okay but we want to evaluate our progress let us know if we're in the right path or if we have to switch and change so the management plan this year really is heavy in terms of data and using that information and then finally the last piece as I mentioned is around that building and goal buildings um will set goals in the three pillars in those
025um areas of alignment but this year there's a lot of crossover across the pillars as you can see as we think through the themes of the plan so I know you all have a copy of the plan in front of you it's about 30 some odd Pages if you really want to distill it down these are the main themes of the plan this year a big focus is on student growth and that student growth isn't just academic but it's also their social emotional and how are we helping to support students when they need something a little different or something a little extra right with that level of support um how are we um helping to extend and enrich through things like work-based learning and um our uh Career and Technical education opportunities so student growth
026is one of the primary themes of the plan this year instruction and achievement for all we're not losing sight of a student centered culturally responsive learning environment for our students that idea that students are at the center of their learning they have agency they're doing the work and producing artifacts of their learning in the moment with their classroom teach teachers so that teachers can guide and shape and select resources that help students further their learning that focus in addition to all of the tremendous work that's gone into writing curriculum will be now part of the implementation of that curriculum finally the last theme is around organization and some of the strengths with our organization as a district as a whole or as a building or even as a classroom and so what are those things
027that help Drive the work whether it's of the district like the mission and vision the wellness of our staff or just how we're collaborating as part of a shared decisionmaking team so those themes really strand this the three different pillars they don't live in isolation there's really a lot of interconnected work so as we think about some of the pillars and do a bit of a dive within them you can see in the culture pillar it's not just culture in terms of diversity Equity inclusion but it's culture in terms of our school Community our mission vision and values our opportunities for wellness opportunities for collaboration some of the long-term planning that goes into facilities technology Safety and Security building structures and scheduling and then certainly that important work around equity and inclusion that we started
028last year with a finalization of our Dei plan but also how are we en enacting that plan and using uh a great partnership with the University of Rochester to conduct an equity audit we started that this summer they're doing a lot of analysis of data for us and hopefully through the year we'll be able to share fruits of that work with you all oh and then learning and instruction the focus here hasn't really wavered right the consistency within the Strategic plan was was very clear document our curriculum Implement that curriculum with strong instructional practice monitor student growth through the use of Assessments and use that data to feed the cycle and that's really what we're focusing and continuing um to hammer home this year Karen's going to talk to you a bit about the student
029supports and opportunity pillars So within the student and supports and opportunity pillar there work will really center around aligning the building and District practices related to the multi-tiered system of support otherwise known as mtss plan and this work really will deepen the building's teams to analyze data at that tier one level so that we can really inform that instruction and learning that's happening in the classroom as well as those social emotional practices and competencies we want for our students leadership and building teams are going to continue to build the social emotional learning with the focus of integration of the New York State education seal benchmarks theal benchmarks really provide the um building teams with those essential learning um competencies we want students to have it every grade band so that when students exit high school
030we know that they have the emotional competencies and skills to engage in their post um secondary goals in addition we're really going to analyze some of our our um related services and supports K12 we're going to look at that through a K12 lens but also in terms of identifying some enter and exit criteria those methods of delivery to really promote um the student growth at the highest level so we're going to um do some analysis there and then finally we're going to continue to implement and expand our Career and Technical program that we started last year under the direction of Sue UTS and Cary Goodell and we're also going to look at what opportunities we can um provide our students by leveraging our community opportunities as well as look at some of the internal um
031opportunities we may have here in the future for the district for our students so next steps we're going to share and reflect on the themes of the plan during our opening days with our staff we're going to utilize this plan to support goal setting and action staff within our departments we're going to review the plan um throughout the school year and really um identify with our shared decision-making teams the focus areas we're going to engage in that work um and make this plan actionable and then we're going to have the opportunity to come back to the Board of Education with updates periodically throughout the school year any questions for Karen and I I do have a question this is fantastic um in terms of the nedal benchmarks is there any discussion with the benchmarks for
032the adults in addition to the student benchmarks and has that been a topic that's come up at all it is something that we're yeah that we are looking at in terms of that and we'll we'll build that into the um into our supports and service part great thank you you're welcome okay other questions thank you thank you so much okay item 7c will be the proposed Capital project update listen to the update before we move to any actions so before I turn over to Derek I just want to tell a brief very brief story about the history of our facilities at Victor Central School District um back in 1939 a very uh forward-thinking Board of Education decided to purchase 166 Acres of the lad farm and build a single Schoolhouse on those 166 Acres which
033happens to be the place we're we're in right now and from my little study of history back then it wasn't exactly the most popular decision to buy 166 Acres when they didn't have enough students to fill that space however it's a very popular decision now because if you fast forward to 2024 we now have eight buildings on this 166 acres and over 5,000 people that are on our campus 5 days a week during the school year I have to give a huge shout out um to all of the school boards between 1940 and now who have done an amazing job trying to keep up with that type of enrollment e increase I mean since 2012 I or since in the past 15 years there's been over 500 kids that have been added to the district
034and since 2012 they've done we the board has done uh the district has done five capital projects just in that time and certainly many capital projects before that so they could build buildings and build space is to house this number of kids what's been a significant challenge uh for this district and is just amazing to deal with is trying to keep up with that significant increase in enrollment and I know that that enrollment has stabilized the last few years but to try to build the buildings and the classrooms to house that number of kids is very difficult especially in a district that for many many years had significant financial challenges from the state where at one point we were the lowest per pupil expenditure uh school district of all school districts in New York state
035so because of that uh although we've been able to get enough space to house our kids and our staff we haven't had enough space to fully support our large population of the students and staff uh both with in the confines of our buildings and on the campus as anyone can tell when you're trying to park here so so the number of people on this campus has been a challenge two other quick uh challenges one is the complexity of our students has significantly increased over the past few years past many years really significant number increase of students with disabilities a significant increase in our English as new language Learners a significant increase in our students who are economically disadvantaged and a significant increase in students who are challenged with mental health issues andal Health needs just
036like students from across the country who have those needs uh those require uh very direct teaching very specific teaching and support in on in smaller spaces to deliver that type of teaching in addition to that there's been new standards from New York State around 21st Century Learning goals which includes a major focus on Specialized classrooms to re uh to really support Steam and stem education which includes science technology engineering art and Mathematics and a major focus on CTE education which is Career and Technical education which again these types of learning and teaching methods and teaching programs requires more specific tailored teaching in very specialized classrooms so the combination of the number of kids The increased complexity of our kids and the increased demands from the state around specialized instruction has created a tremendous a strain
037on the current space in our district we see that through many examples um it's challenging when teachers uh at the intermediate building are teaching out of closets it is challenging when we have science labs at the junior high one science lab for multiple science classrooms and the science lab is not equipped for the type of 21st century science instruction that we need it's challenging when you have multiple uh self-contained special education classrooms whether it's uh 811 and resource room or other types of special ed programming all in one classroom when they really need to be separate or a self-contained classroom a sensory room and an enl room all in the same classroom uh those aren't supposed to be that way so the great news is um a big shout out to this board because really
038over the past 18 months we've all been wrestling with new ideas around the next cap Capital project to put a significant Dent into the space challenges so I am pleased to bring to you we are pleased to bring to you tonight a final recommendation for our Capital project for your potential approval tonight that ultimately would then if it was approved go to the community in the fall I want to turn it over to Derek who's going to get much more specific now around this Capital project thank you Dr teranova so just a reminder we're going to go over the scope with the scope we'll talk about the themes that kind of builds up that scope an update for facilities planning we've been doing this for a long time fortunately we have some positive news today
039uh and then based off of what Dr tanova shared what a a piece of information that's going to be critical for your decision- making is what is the impact what is the cost and then with that the timeline so as we built the project everything kind of fit into four large categories those categories were Safety and Security building Renovations and Innovations some of that's at 21st century classrooms that Dr tanov was speaking about facilities repairs we got to maintain our buildings and then additions based on enrollment and space needs so some of these examples um for safety and securities include secure vestibules new PA system system so we can adequately communicate in our buildings Security Office Space additional parking Ada enhancement and turfing of the soccer fields and we'll talk more about why that fell
040into that category in the building and Renovations and Innovations we include gymnasium improvements air conditioning for large spaces and that is a new ad to the scope for this uh presentation so we do want to highlight that uh air conditioning for large spaces is new renovating existing spaces back into classroom such as offices renovating the main offices renovating The Learning Center in the old bus garage and bathrooms some facility repairs include roof replacement sanitary line Replacements HVAC repairs and elevator repairs and then uh obviously the addition based on space and enrollment are the the needs that Dr tanova spoke about both cafeteria and classroom spaces at the intermediate Junior and Senior High so at the Early Childhood school um the list is right there we kind of broke them out in the categories so you
041can see where we derived our numbers and what we went into some of the main highlights on this would be the secure entrance a transaction window as you come in currently if you're coming to drop something off you now have to enter into the office space so uh basically like a toer window so that then you can uh exchange information with the office without coming into the building staff parking so over in the parking lot over by district office we're looking to expand closer to field 24 uh some of the PA clock upgrades and then some other Renovations throughout the building in the primary school we're looking to renovate the old records room into a classroom uh it does not look like the rest of the building there's some work that includes uh it's mostly
042flooring and its best this abatement main office renovation and reconfiguration they will also receive the PA and clock upgrades and their parking lot too will go towards uh field number 24 to expand for staff parking so uh I'm not smart enough to do all of this so I'm just going to talk about the addition piece uh I will mention air conditioning the large spaces are cafeterias and gymnasiums in all five buildings uh a few uh couple points about that number one uh we had to close school for two half days this past spring because the heat index was significantly above a 100 we believe it's not a guarantee but we believe that if we can increase the space for air conditioning and especially these large spaces in all five buildings it significantly decreases uh our
043need to do that again I can't guarantee we wouldn't but it certainly gives the opportunity for kids to be put in spaces that are conducive uh to learning a second piece is we had to spend a significant amount of money to get temporary cooling systems in our Junior and Senior High gymnasiums um certainly we don't want to do that every year this would take that out of the equation and um because you never can guarantee that we could actually get those that type of equipment and just from a uh just a quality of life situation the more spaces that we can condition with air uh or have air conditioning the better and the better for kids if you've ever walked through our buildings when it's 95 degrees inside a classroom um you know what I'm
044talking about I wish we could do the whole District but again we're trying to balance the needs of the district with the needs of uh the financial needs of our community I do want to talk briefly about the additions at the intermediate school that's five classrooms with two student restrooms uh adding 1500 square foot feet to the cafeteria uh here's some specifics for that we have over a, kids in 47 sections in fourth fifth and sixth grade next year we barely have enough room right now to have 47 sections of classes which means all the other really important types of teaching that need to happen that I talked about earlier are scrambling define space so by having this project we're going to stop using closets to teach from we're going to eliminate double uping double
045doubling special ed programs in one classroom like having a 1211 and a resource room in one classroom we're going to be able to have a separate sensory room for some of our students in self-contained classrooms and also have an enl classroom instead of trying to share the two in other words one of the things that's been a kind of a domino effect of this is we are basically unfortunately at the intermediate building segregating special ed kids from General Ed kids because there's not enough space to integrate and have special areas and then move them back into the classroom this would stop that segregation it would also allow academic intervention services to have their own spaces to support kids and certainly the cafeteria space would uh make make for more appropriate lunch times because we could
046put more kids in the cafeteria we'd have an additional lunch line which would make the flow much more reasonable thank you in addition to those uh upgrades that Dr NOA mention uh we're looking to do a little bit of Renovations in the restrooms both student and staff restrooms some sound treatments to the music room because there are classrooms around them so try to soften the noise so other students in the surrounding classrooms can learn uh remove a wall between room 181 and 183 to create a larger space some HVAC replacement Roofing work the PA clock and air conditioning and they too will be getting uh a new parking lot so not an expand of a parking lot but a new parking lot over in the near the new addition turn over talk about the additions
047of the Junior Senior High uh so as you see we are looking to add 19 uh instructional roughly 19 additional instructional spaces again uh adding to the Junior High cafeteria and upgrading electrical services examples of why we need this is we want to eliminate multiple Junior High science classrooms from having to share a science lab that's not adequately equipped to teach science so we' be increasing those types of spaces we're going to add uh space to uh in the in the high school so we actually have a teaching space for our work-based learning program we know that work-based learning occurs outside of school but you also have to have classroom instruction that goes along with it we don't have the space for that right now this would go a long way in allowing more kids
048to participate in that we want to eliminate the division of our high school library right now right now the library is really split into three things it's a special education classroom for a self-contained group of students it's a College and Career Center it's also the office for work-based learning currently oh by the way it's supposed to be the library as well in this project we're going to be able to actually have the library be the library and build enough space for the special education programming as well as work-based learning and career center so that kids and college recruiters and work recruiters can come in and actually have an actual space where they can work with kids we want to increase uh room for business classes and computer science an example right now we have nine
049uh business courses uh that are taught in two classrooms it's very challenging to fit all nine courses into two classrooms and allow kids to participate in that we want to increase space for additional self-contained special ed classrooms there's not as many self-contained especially 811 program classrooms in the high school this would allow us to continue uh servicing kids who need that type of support from the junior highight of the high school and possibly bring in outside kids from outside the district into the space we want to increase related service provider space because we've increased staff members in those types of areas whether it's speech uh ptot uh and other social workers but they don't have the space to work with kids right now we need that space and that will allow for it um we
050also are looking at the potential of utilizing part of this new space for a community mental health clinic that would be operationalized during the day and after school that would really be an added support for not just the the students but our families and the community and the Junior High cafeteria expansion is important because part of that expansion is tied to increasing space for students who struggle with sensory um Distortion and having too much senses coming at them and struggling with that so it'd be a sensory friendly area in the cafeteria that would support all kids uh as well as the overall quality of life if you walked through the junior high when it's packed in terms of that cafeteria there's not a lot of room to eat so that would support that as well
051in addition to the additions uh we also will be including secure vestibules both at the junior high and the Senior High um and a relocation of the junior high and Senior High if the addition is to go across the front of the building uh we we don't need families to walk through the buildings to get to the main office so we would like to move them to the exterior of the building uh convert what is currently a Junior High locker room that's used mostly for storage into a space for our security department office uh currently they're in again in a shared space we kind of find a way for them but now they have a dedicated space where they can do their investigation work turfing of field number seven with Ada accessible in sidewalk some
052of the feedback that we received during the development of the scope was towards sectional play the field tends to get a little rough and it is uh a concerning for students to be playing on it in addition to that marching band practices in north parking lot this will provide them an opportunity and a space to safely out of the way of traffic be able to practice uh so that is why we put in the safety security it is a renovation but the main purpose of why it got included into the scope was the Safety and Security of our students modify the existing bleachers at Corbett fi to be ADA Compliant there is bleachers that are ADA Compliant we're talking about the middle section so families can participate and get a better view as well um
053as Dr tanova mentioned we're going to be adding health clins clinics at both the Junior the senior high and then about uh 5700 Square ft of roofing replacement the Victor Learning Center Operation Center and districtwide so we are looking at a complete renovation of the Victor Learning Center this would include the parking lot the light fixtures outside we have a temporary COI from New York state to use the space but we do need to get it up to fire code uh which is just a secondary egress uh so there'll be mandor the back of the building so it's codee compliant again we are in we have permission from New York state to use it as is but we are limited in an amount of students that we can put in here so as we make
054these Renovations we'll be able to increase the number of students and as we we've been using the space we're learning more of what how we could reconfigure that space to better fit our needs the Operation Center which is the old bus garage we are looking to add a CTE Automotive program and another class that we're still exploring uh electrical program something that will probably tie into that Automotive program and then districtwide we're looking to replace 10,000 linear feet of side box just a routine maintenance we always have a little placeholder for some and then 20 almost 27,000 square feet or linear feet of driveways around campus so the cost breakup of this project um $23 million is going towards Safety and Security just under 20 $ million to building Renovations uh $10 million to facility
055repairs and the large amount is uh additions based off of enrollment some that is site work which brings the total up to 9,419 31 cents I'm going to pause at that if there's any questions for any the board at this point Mr V I have a one about the district Learning Center so it's worded as thank you complete renovation so just to be clear this is then Soup To Nuts everything because then there's going to be normal depreciation over years so that we can then look at this piece of property which again I the board for purchasing it to go to do that that we're not going to have to touch this for any Capital project or normal budgetary things for some years to come that's the plan we want to get new roof on
056it uh update the boiler the parking lot out the lights reconfigure the spaces for our need going forward yes that would be the plan thank you Mr bise um was there any discussion about a walkway or a sidewalk that connects Learning Center up to campus or is that just not plausible based on the land that's directly behind the building uh it is plausible I mean there has been discussion about it we haven't really defined where that 10,000 linear feet is going to occur that could be it could be included in that potentially yes one of the things that we did explore was adding additional parking but if you are up by the pool you can see where the water is that it actually goes under the ground there so in order to add parking in
057that space there would be a significant increase but I believe uh the two gentlemen over here are better experts than I am but uh I believe that it should be sufficient to support a sidewalk sorry then go back to that point does the complete renovation cost include us doing a sidewalk now not coming back a year later or two years later not that it's an exorbitant cost but it's still cost uh so we haven't really defined where that 10,000 linear feed is so it it could be that in that project could not it could be that bids come in really well and that we can add it if they come in um again to your point it's not a significant cost to adding a sidewalk there is one that currently already goes down the walkway
058over there so no thank you very much yep so uh so one of the questions may be is how did we go from $75 million to $99 million so the original scope of $75 million that estimate was created back in March of 2023 since then there has been increased costs all around both labor and materials additionally since we had a lot of time to think about what this addition is going to look like we've been able to kind of conceptually understand what we wanted in these spaces and our architect with campus construction was able to get a better justification of what the cost is uh so some of it is due to uh a clearer scope um increase in escalation in prices uh just the throughout the years um oh I had another and then
059there was also some additional increases so when we had the $75 million we did not have the the the CTE classroom plus another one in the original scope the air conditioning was not in the original one and and one of the the approaches that we want to do is this does include an escalation factor and we have seen other districts in the past that without that escalation Factor after they promis made a promise to the community they had to do cuts into the project so this $99 million we feel comfortable that what we're telling the community we're going to actually be able to provide to them so that was very CR critical in in getting to that dollar amount because some person may be voting on a certain item and the last thing we want
060to do is remove that from the project because of quotes so scope of the project versus costs despite the total costs the financial implication to the community will be minimal due to the significant building Aid that we will be talking about in near future plus SA saing from the capital reserve so after an 18mon battle with facilities Planet uh we were able to get our the amount of the the Junior Senior High addition Aid ability up to just under $ million so before when we spoke a couple months ago we were only at about 442,000 they were going to to Aid one secure vestibule at $442,000 which was about 2% of that addition now we are sitting about 55% of this building and that number arguably should be higher as part of the calculation when
061they figure out the number of interchangeable classrooms we should have they use a student occupancy of 30 students we were unable to get them to move on that number so it's not that these classrooms are not needed it's just that they use an archaic number of the number of students that we're supposed to put in there so if we were to go back through the state's calculation and use our enrollment numbers or class size number of 25 this addition is probably maybe not quite what we need but it's something that we can live with so um although it's only 55% aided it's based off of really old numbers but that makes 80% of the project eligible for Aid because 45% of that addition was not eligible and the intermediate cafeteria expansion so 80% of the
062project will be receiving 75% Aid Derek Derek just for the junior senior higher every every the entire so 55% of the Junior Senior High but 80% of the entire project is eligible for Aid so 100 million $80 million is eligible 28 from our reserves and then the rest is going to get 80% Aid well even the stuff that comes out of our Reserve is eligible for Aid too so even if we're paying for it it is a approved project by S and is eligible for Aid as well so what is what is the swag on how much the state would be paying off of that total uh so if I'm doing just rough month about 55 million so I'm just taking 80 million and 75% of that 55 60 million if if it came in
063less and we ended up we didn't use the overage does that is it kind of like the state doesn't give as much Aid we get some of it back or is it one or the other so if we don't are you saying if we don't spend the whole $99 million yeah if we don't use that because part of that is a percentage it's an overage just in case so if we don't use that we will never borrow it so we won't have debt payment but we also won't have AIDS so you don't have to borrow all of it if you don't go that far y so through the process as you go in in the beginning part we we will capitalize on our capital reserve so the beginning part of the construction will be paid
064for in cash through our capital reserve and then you issue what's called a bond anticipation note which is our short-term borrowings once the Project's done then you do the bond which is the long-term financing and at that time is when you figure out how much the district will be paying for the next 15 years are you considering like a spot rate or a forward rate on that Bond or you have guidance on that so there's a lot of speculation in the market because the timing of when this will come to borrow because again after the community votes on it in October if approved we go into a design phase then you go into a review phase where you send the drawings to S and then you got to get their approval then uh campus construction
065their team help us develop the bids then you award the contracts and then we start the ground so we're looking at not even doing our first borrowing until two and a half three years from now because we're going to start using our cash first we don't want to be paying interest on money when we have money towards this project so it's hard to tell we we are hearing interest rates will be dropping in September but that's a tough Market to speculate in exactly so of the $99 million in today's construction dollars it's $76 million5 million is for anticipated escalation cost between now and this whole process that we kind of touched on a little bit uh speaking with Mr Adams but we'll we'll share more in a little bit and then 17 million is $18
066million is for uh incidental costs this is for the attorney fees to write the resolution uh doing the Seeker our architect the construction management and other incidental cost that come up with it and that brings us up to the full $99 million uh with the use of the $28 million that we have the capital reserve and again this is probably a conservative estimate because we won't be borrowing this money for two and a half three years also the aid numbers that I gave you about the senior high was based off of uh February's costs so by the time contracts are done the state may actually give us more because they also adjust for inflation so a conservative number number for a $300,000 home is $55 per year which if you divide over 12 months is
067less than $5 per month any questions on that can you also then speak to if it's $55 a year for a $300,000 home ballpark $100,000 house $200,000 house just to give Community if they're tuning in some of those numbers so I think if I take 55 and divide by three what is that you're testing my math here $18 per year is that the is that close $18 per year for per $100,000 home do you know how many rough how many families or homes that consist of that number so we're working through trying to get that number that and as you guys know that's a moving Target in this community um I mean there's a lots of I we know that there's roughly I think there was 9,000 tax bills we issue but with that that
068there's uh apartment complexes there's lots of land there's farmlands to to uh to know exactly how many are occupied residential houses we're going to try to work on that number to kind of break it down on a per family basis as part of our communication plan can can you get housing start information in the district too over the next couple years absolutely I think that's Contin it's that doesn't seem to be slowing down right yes so as we did we got that information from the town of Victor in town of Farmington in order to do our enrollment study they are a great uh resource they're very helpful for the district we can absolutely reach out to them and kind of help project that as well I was communicating with Dr Teran NOA two days ago
069and I said I mentioned that I thought a good communication tool would be to say hey the average family's going to invest this much into this project or you're going to get this much back maybe it's not in your own home but back into our community which is money you were never going to see in the first place so right that would be helpful for people to hear it in those terms yep absolutely for for everyone who's not packing the the chairs here right now but might watch this later so the cost of the project 99419 031 we end up using our reserves certain percentage which we don't know yet gets approved for Aid so we've approved 99 million if we come in under that does that money then come back to where we're looking
070at it saying we're going to approve to put it in the capital reserve for future funds just we wouldn't even borrow it we wouldn't take it we just no what I what I'm saying is so if I'm if I'm at home I'm going oh well this is going to increase my tax this much per month if that's happening and I'm paying those we spend less what happens to the money that I've already been paying in my taxes so that the $55 per year won't kick in for two and a half three years until we start borrowing so if we don't end up needing it it would never have went into their tax bill they would have never paid it right so that's what I'm saying I just want to put that on record so if
071we don't spend the 99 that's actually not the impact it's going to be even less than that oh absolutely that's I just want make they my misunderstanding yep but y that's absolutely true then future builds future residential builds that fall into any of these categories they will continue to also pay if you get spread amongst them it's part of the it goes into it's part of the tax cap calculation is called the capital exclusion at the end so it gets built into Levy so it's not just houses that exist today that have to bear tax burden it's everybody is forever yeah I think that's why I was asking about housing start information if you kind of had that to forecast or project yes yeah again we feel that 55 is probably again a conservative number
072but we don't want to be dishonest so updated timeline we are uh seeking approval of the Seeker and the C project today uh we will work on a communication plan and hopefully we have a public vote on Thursday October 24th if approved we will start the design work of the additions most of it we kind of have a conceptual idea but we do want to involve stakeholders uh the people in the spaces are using it you know as we when we originally came up with the idea I needs made have shift our course offering made have change so we'll we'll clearly Define what that scope will look like during that period once we get those design Works The Architects will build the drawings and then we submit the drawings to facilities planning and as of
073what I did this presentation the wait time to approve the drawing is at 30 to 32 weeks there's an ashri we'll talk about that uh issue bids in the spring of 2026 and then hopefully breakr summer of 2026 so several years ago New York state has implemented what's called a third-party reviewer for these projects because they were getting into the pipeline and they were backed up and you're seeing this timeline so uh the bosies out of the capill region did a RFP for Architects to kind of do the preliminary review with notes turning it over to facilities planning and it expedited the process down to four to eight weeks roughly depending on the size of the project uh Unfortunately The Architects started losing money on it so they discontinued it people stopped doing projects because
074of covid now everybody's coming out of covid and they're now being in with people request Capital project so I I believe I think the timeline was October that New York state is going to roll out this third party reviewer if we were doing a four4 or five million project I wouldn't recommend it but as we saw in the escalation of the last 18 months in the size of this project it would be my recommendation that the district would use some of the incidental money to pay for a third-party reviewer it would be eligible for building Aid that would stop any other additional escalations we've waited long enough our staff has been suffering our students have been suffering let's give them the space to learn and to teach so that's just a recommendation so the Asis
075represent a timeline using the 30 to 32 weeks that could potentially be shortened if we did use that third party reviewer any questions on that so uh we need to I have one question sorry and I don't know if it's for Mr release Dr turnov or Mr Dela when we vote are we voting on also accepting the your recommendation to include a third party review or are we just voting on the capital project itself so the are you talking about the third party review so you don't need to vote on it but it would be nice to kind of get an informal approval now or after uh it it would it could come at any given time but if you guys are pretty comfortable with it you can kind of give us the head down
076and then we can kind of build our timeline and operate that way now is that covered within the 99 million scope yes no additional increase in costs yeah and the potential there is that it would um stop escalating cost if we get things done sooner absolutely so it's money well invested yeah yeah it's my interpretation I think you got your ND yeah I totally got the KN yeah so obviously our communication plan is going to be critical uh depending on uh if the board approves this then we would move forward with this communication plan and we put in there we just need to tell our story and we need to tell it as transparently as possible and answer any and all questions of the community and again just to be open and honest about what
077we're doing why we're doing it and how we're trying to mitigate costs as much as possible uh one of the things that campus construction has and I want to thank George speris and Mark Esposito from campus construction for being here they're going to play an integral role along with SBR our architect firm uh who both groups did a great job supporting us to try to get more state aid on the project they have a uh a PR uh person that works at campus construction that can support uh Kim Dole and Liz Welch who also do an amazing job and we can work as a team to promote uh and tell our story so everything on this slide is what we're going to do we're going to have a more specific plan in terms of communication
078for the board within the next two weeks uh but we it obviously will include uh social media it'll include written explanations of our Capital project it'll include question and answers short facts uh it'll include our website being updated with updated with all of this information uh we will have multiple most likely multiple videos that will involve the board in uh to make sure that's broadcast across the community with real pictures and video of what it looks like in these buildings right now to really drive home our the evidence of why we need this project done uh multiple multiple presentations to community uh which also includes really strong reach out to our different groups whether it's boosters the PTSA Etc how do we make sure that the Alumni Association similar to what we did in 20120
079around the uh the budget vote uh the tax cap getting all of our groups who have interest in this uh really involved in advocating uh for the the project itself certainly Direct Mail will play a role but uh these are just general concepts we're going to give you a much more detailed plan of communication and a big thank you to Kim and Liz uh for their leadership around that so back to the board any questions I just want to offer a comment that first uh the camera ads 10 pounds so I'm probably going to have to start working out if you're going to put me on video to make that on the record secondly um you know I think you you stated this at the beginning very clearly Dr teranova the amount of unprecedented growth
080we've had since the 40s but in particular you know in the last decade and Beyond and I think we're going to continue to see that growth I think we are feeling the Pains of the that growth this is a really important thing I think that I don't I would I don't want to speak for everybody on the board but I don't think we take this lightly looking at at making this decision to go forward but it's kind of exciting too when you see the Mission Vision and values work that's that's being put forward and you really can feel some of this excitement too so I don't want us I would not personally want to feel as though um a lot of the details that we're looking at now are underscoring how exciting this can be
081too for the community so I just wanted to make that comment and say that this feels like a really pivotal moment for us as a district and it's in line with some of what we've been hearing around the one campus feel and the we are Victor Vibe so I just wanted to make that comment um clearly um I loved all of the different ideas for the communication plan a potential other Avenue in addition would be if you could have like visuals or something up during the fall open houses because so many parents inundate those buildings um or the August September meet the teacher days because again so many families come in during those times and it would just be a way for them to just visually see it in a building on our campus I
082think the social media pieces and the videos are so important as well in the direct mailings but just thinking about when people are physically on the building in the buildings and you know present on campus and potentially the I don't know if it's still called hang around Victory Day but like that would also be another Avenue I know that they do T and things for different commity groups climb aboard Victor is the new Hangar around Victor day I think it's Satur September 13th or 14 Saturday this Saturday September I know there's one happening this Saturday too we won't that yeah music f um I just want to say we have needed space for years so yes please go as big as you can because it's needed um it's you know everybody's kind of feeling the
083Pains of being so tight and not having space so I applaud you for trying to get the numbers down um as as well as can be um I think it's worth the investment um as a community member as a taxpayer you we value this campus and we value having educated kids and happy teachers and all of that so Kudos Do It um the other thing this screams to me is um work-based learning opportunity so the Architects you best have some of our students working with you and share shadowing you um because it it will be a win-win um you know teaching our kids and then they can teach you because they're the ones living in the space and they have that history um so from you know the right now like the planning stage you
084know September I'm hoping you have suat working on getting you interns and things like that um because it is you know that would be a wonderful opportunity and we wouldn't have to worry about um students having to do transportation and all that so it would open it up to so many kids that don't have access um to the work-based learning so I love that idea um so yeah just you know making it happen sooner than later is great so thank you other comments I'll just say that um we talk about teaching our students perseverance all the time and I just personally want to thank you Mr valiz because I can't imagine more perseverance that we saw of you over the last few years and getting us to this point uh it was not easy and
085I'm sure there were many days you thought this is never going to happen so thank you for not giving up on our district and showing up today to show us how this all can happen I think it's teaching all of us and our district a lot um about how hard everyone here is working to make these schools better that's not possible without a support of board and a great team to work with both we weren't looking for that our colleagues over there and our Architects and construction it's a team project I again just one thank you two I I'm glad that you highlighted the fact that our teachers and students have been suffering too long because if you take care of the faculty guess what that's who take care that's who takes care of our
086children and they then kind of invigorate the adults in the building because of their energy I have to admit I first had pause when I saw the number and when we got the preliminary piece what I've taken away is the time that it was delayed gave everybody to have a more purposefully and positively impactful view of what it is so that increase I look as it's a better plan and I think it's a little bit more educated and and it's wiser as far as from a long-term planning process so I appreciate that and I'm going to be voting yes I was going to say just looking at the increase in numbers from the beginning to now that just shows you how much the numbers are going to go up in the future and the majority
087of that stuff is stuff that's going to happen one way or another we got to pay for it now or later prices are not going down so let's just get it done now while it's aidable I don't like spending money but I like investing and if it's aable then let's go you're here okay um my statement is I think I'm paraphrasing something that Derek you said let's give our students quality space for Quality education I think that sums it up quite well it's a good plan um let's do it okay anything else before we move on so I need a um a motion to approve the State Environmental Quality review resolution um it is a negative declaration which means uh basically it will not result in any significant adverse environmental impacts so that's what the
088State Environmental Quality review resolution is about something the state requires so a motion please Lisa Lisa second Brian Brian any comments or questions all in favor say I I I any opposed extensions motion Carri carried and then the next one is to a motion to adopt the resolution of the Victor Central School District New York calling a special district meeting to authorize the expenditure of monies for school purposes and the levy of a tax therefore and the legal notice for the special district meetings as submitted a motion please Elizabeth second Lisa Lisa any other comments all in favor say I I I any opposed exensions carried thank you very much and then the last thing we want to do is give you that nod you were looking for um to use a thirdparty valuator is
089that what it is to help me with the words third part third party reviewer thank you so I think uh everybody nod that you're in agreement that we would do that because it makes makes sense yes sir okay there's your nod you heard all our head shaking right great okay okay we're at item 7D select Board of Education committees for 2425 I gotta find my listing I know I have it here somewhere it's page 77 in the board package yeah I have one printed too somewhere I'll get to it we should have background music while I'm looking for papers right found it did I say that out loud too okay first one is advocacy I'm sorry what for all the people watching said it out loud said it out loud advocacy committee um UA Lisa
090CI we 2324 any one want to change anyone interested or should we keep it the same I'm happy to stand as I as am I okay athletic Hall of Fame committee was Christopher Parks I would like to stay on if possible we actually just met Tuesday everybody okay all right audit committee um it's usually uh leadership plus one so we had uh myself Lisa and Kristen Elliott who has resigned so someone else interested in being on the audit I'm interested Ryan okay with that sound great so BL Shi and Brian whoever his last name is o laison in alternate Adams for the record thank you very much Chris for that respectful response mutually respectful y both these L on um was it Kristen last year it was Kristen last year yeah it was Kristen so
091we need a Bas Lea on at this point at least because both Trish and Kristen are gone last year was you I think it was Krist was the alternate Mr Dela was the I had I've got him right here yeah yeah yeah because I had a thorn in my side yeah still have that you still The Thorn because you did pretty well using that thorn so I do yeah I'll I'll continue with that that would be great I think that' be good for us you're a good Thorn yeah and people's sides districtwide school safety team and Alternate oh do we need an alternate yeah we need an alternate for bosies I'm sorry I'd like to be the alternate if Mr Sider wants to be the you're talking about the Bose oh I'm sorry no we
092still up on Bose jum back to cuz I need an altern do you volunteer for that Parks I would do it I'll do it who did she said she would do it I will do it okay alternate I'm so confused no he was moving ahead all right now we're at districtwide school safety team Adam and Christopher yes please name I would like that if they Contin on in those room facilities sa knowing that facilities committee Elizabeth and Kristen Elliot was there so who else I'd like to stay on okay we it sounds like Elizabeth Carol that good good all right uh graduates of distin Distinction committee Brian Adams Mr Adams again um Professor would love to stay on the graduates of Distinction committee okay and be more is that allowed by the way do they
093have in their bylaws do they have uh time term limits okay that put me down for next year too okay so Brian's got that one inquiry program rep Carol good with that sounds good mon County School Board information exchange Committee Member and Alternate facilities on What's That facilities is who know is Elizabeth and Carol got it thank you I didn't write stay on Carol um County School Board Association information exchange um I'm happy to continue I mean these are noon time meetings so um I have to rotate off as an alternate because I don't have that time free if you're not they work well for me I try to join almost all of them like new works for me so I we need to yeah I need to rotate off apologize for that you're bowing
094out and I I can't do it I'm not free during that time okay so I would continue my understanding is too you actually can go to those anyway just being for of course you can anybody can go to them so as long as we have it St yes that's I think that's great because there'll be times are a can't someone else could I can if it's at the Double Tree it's down the street yeah they're also on are they still on zoom and they're Zoom yeah we all know they still be this year yes as of the last one they talked about how they'd be carrying on the zoom sure so where where are we uh myself for information exchange right y it's you and me okay um D and Lisa W County School Board
095Labor Relations it was was myself and Elizabeth last year I'm happy to stay alternate on that because that's during my lunch period so I'm happy to I'll continue that all right winter County School Board legislative committee and Alternate myself and Adam Snyder last year same sounds great okay policy subcommittee Lisa Elizabeth and Adam I would like to stay on as would I same I'm interested but I'm not going to fight for it but I'm interested in being involved with the policy subcommittee anyone want to drop off no I would like to stay on no you lose I mean if you're not gonna fight for it not gonna fight then I mean I'm not going to fight for it but I have interest in what goes on with the policy subcommittee so is there a possibility
096that we can have other board members be invited to those those conversations and revie not at the same time okay a quum have Brian just so you know the the policy review that we're doing through Eerie one board is seeing a lot of those anyway as a whole so you will see quite a few I haven't even involved really the the subcommittee um couple months just yeah it's only been maybe twice that I've had to do that but so you will see a lot of them okay and actually almost always when it's come to the polic committee we have said hey this needs to go there's things in here that everyone need to see so we very rarely won't do anything without the full board right is it reasonable then to note that if there
097is a policy subcommittee meeting that one of the three of you is unable to attend that we get word to Brian that he could make himself available for that meeting I would be fine with that sure sure to your point about being and it's because of a quorum that we can't have four people sit there is that correct correct there's one of the three that Cann be there sure someone else absolutely Brian say if you're available yep maybe what I'll do is I'll put on there in an alternate position ran so that we know there's the three but if they can't one of them can't make it we'll reach out to Brian okay good great okay uh technology committee was Lisa and Brian I'm happy to continue on with that yep me too we just
098love technology right okay uh Visual and Performing Arts Hall of Fame I'd be happy to go back to it I stepped away from it because of the number of years that you could serve on it but now that's over but that's over because I've been gone for a year but at the same time I also don't want our newest board member than that feel like she's getting opportunities to be on committees yeah like I mind on that one but if you'd like to do that then no I think then go go for it I that's great I didn't like push you into that right I was thinking like that was on my list of like oh that' be cool but I didn't want to perfect okay Carol it is that's it right yeah we be
099done well done okay where am I what's my name why am I here we are at e 7 e Mentor for new school new board of education member which would be Carol so who would like to volunteer to be Mentor for Carol I'm not trying to put anyone on the spot for this but when I first came on Elizabeth having just finished her first year mentored me and I found that incredibly beneficial because they had just come off that first year which I think those of us who have now served more than one year that first year is your toughest you're still trying to figure everything out so I thought that experience is really beneficial to me and then you know tried to give it back to do the same thing for ran because I
100had finished my first year so I ju I think there's something to be said for First Years to Mentor the next person just putting it out there but that basically means you know ran Andor Adam would have to do it or do it together I don't know or the guy with the most years or the guy with the that's what to be honest with you I was just going to say that's that was what I was thinking and also um folks who with a lot of experience I think make really good mentors I don't think that's not to say that I agree with you that if you've gone through a lot of the stuff in your first year you can talk about a lot of the first year stuff but there's a lot of unknown
101stuff that I'm not even sure in my first year that I could answer and I would still be looking for folks in a vice presidential or a presidential role to help mentor so certainly up to you Carol I think to where you feel comfortable but I would be honored to work with you if if that's the recommendation that's given in the past we've also had more than one board member serve as a mentor I had uh Christopher and Kristen as official mentors but everybody really had a hand in helping me that first year so I would be happy to Co Mentor if you want to go down that Avenue too so are we saying that Brian you're going to do be the mentor for Carol I think that's what Lisa said and then I just
102agreed not you had to do Lisa twisted your arm I would be I would be honored to work with her but I I do think that there's going to be value in having some Mentor sessions with obviously leadership yeah I think that's something I did not take advantage of and I think you guys should be and you do that automatically anyway to all new board members and I'm AO I mean I'm available for meeting at any time um if you you know I've had meetings with Brian at Nazareth where I got tickets but still work okay at the end of the day I would be happy to meet with any board member yes of course we all will right okay sounds like bri Ryan I just fall and told him didn't I yeah that was
103slick yeah okay item F approve the following trip varsity baseball to Myrtle Beach uh 4 1225 to 420 to participate in spring training a motion please some moved Christopher second Adam Adam any comments on that should be nice have fun seeing none all in favor say I I I any opposed extensions motion carried item G policy review first reading and final reading of the following policy non-discrimination and equal opportunity policy 0100 want to say anything about that Moren um the reason we're bringing it to you as a first and a final is because the only change is a title change uh we don't have the title associate superintendent anymore so we'd really like to get that changed as soon as possible so that people understand who they would need to contact in case of a
104situation um so that's the because that's really the only change I I recommend not going through a second read next month with a final everybody good with that absolutely so did I get a motion I didn't yet right I need a motion I'll make that motion oh give it to Dr Elizabeth and second by Christopher all in favor say I I I any opposed motion carried item eight uh nothing for mon County School Board Association at least not for me um any standing committee updates anyone just watched athletic Hall of Fame met I cannot announce who is is unanimously voted because they have been notified but a public announcement will be coming out from the athletic office very soon and actually I just checked the district website to make sure it didn't come out during
105the meeting so it has not been announced so I can't announce it but we have selected three members to be inducted in October and they'll be the honorary captains at the homecoming football game oh fun nice okay uh moving on item nine upcoming events New education orientation August 20th in the middle of the night 8: a.m. uh Item B is superintendent's conference day opening day for staff August 28th again middle of the night 8:00 a.m. item C is next regular board meeting is September 12th 2024 7:15 p.m. more to my liking item D Board of Education Retreat we wanted to try and get some dates so last year we did the Board of Education retreat in two evenings in September and we did them consecutively if it worked um so I just if we can't
106do it tonight my thought is that I would try to put some dates out there this week or tomorrow only one day left um to see if we can get some ideas of what would work best for we did a dinner and then you know Retreat for maybe two and a half three hours is what we did each night I can do that do a request because then it'll give us like yeah so what I can do is I'll send out it's a doodle request so you can see It'll come through through your email and then you can go in and see what everybody's chosen so that way people can see well if most people can make it on a given day then maybe I can adjust my calendar to make it that day as
107well so I could do that that would for me that'd be extremely helpful because then I can see well you know what okay they can all do it I can't I need to move myself I could do that definitely okay y the content of the retreat is yeah we haven't really discussed the content I know one of the items you'll be talking about is your goals Bo your board goals right um for next year which is typically taking the goals that you currently have rolling some of them over adding some new ones um but we haven't really discussed no there was um something that Elizabeth captured for us I can't remember what it was called um some points that I've saved I'll have to pull that out and see what they are last year no
108this yeah from last year um yeah some items that we wanted to pay attention to so I I'll get those out too and we'll pick it around but if anyone has any ideas um send them forward to everyone all right we'll and we'll meet to uh try and plan for that okay all right um so is that a a request from you that we'll do our doodle but then also submit ideas to Maren or to you and Lisa or if we have any you you can send them to Moren and then she'll um we'll look at them and send them out to everyone okay that makes sense all right um new YK State Schoolboard association annual convention I know I'm interested in going is anyone else and Carol had mentioned she's interested in going as
109well okay so if you're definitely interested Carol I can get you registered and um Tim I know I have you interested in your you should be registered as of today Carol I'll do you tomorrow morning you'll get links to your housing registration I ask that you forward those to me so that I can do the housing registration because they're not sending me the links as well which I'm not sure why okay um in tentatively interested I just okay and then just let me know and then I can get you registered if anybody else is interested yes you're interested I have to see if I can take the time off to do it did I answer you on the pre-conference law you said yes yeah okay is that on Saturday it's on Sunday it's Sunday to
110and even the pre-conference the law conference is on Sunday it runs a Sunday to TU through Tuesday in New York City um I did get notification from Four County School boards Association that um they are actually offering they're taking a bus down for people if they don't want to you know motor coach they said that we'll leave Newark bosies drop you off at the door of your hotel in New York City door to-door service um and it would cost non-member districts $150 per person to take the bus um space is limited to 56 seats and right now they don't have enough people I think to take the bus so they're kind of she's given us a deadline of next Friday to respond the conference and the lodging the same building here is that true it
111is true but it's very sometimes it's very difficult to get the lodging within that within that building because all the vendors at first typically but the sooner I know if you can go that's what I try to do is get you to that that particular Hotel definitely Sunday Sunday yeah it's the 20 20th through the 22nd okay and then um if you think you want to take the bus with Fort County just let me know you know there's other ways to get down there in the district would cover it you know you could drive we'd pay mileage you could take the train you could do you could look at airfare you know however it is that you wanted to get down there okay all right anything else for the go to the district District uh
112just a Qui I know we can obviously be at opening day for the staff what about that new educator orientation did you that something all board members are definitely invited to that our own Mr DeLucia will say a few inspiring words at the uh new teacher orientation okay right good to know and you you'll be you'll be part of a quiz too remember they did the word quiz yes yeah so is there yeah be prepared to think a little okay they'll put you on the spot yeah I tried thinking once I hurt myself I don't do it anymore okay anything else motion to adjourn Adam second Brian all in favor say I I any oppos motion carried we have had a meeting thank you everyone for