001special meeting or I guess the regular meeting executive session of the board of education of the city of Udica to order. Can I uh have everyone stand to say the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under Godisible and justice for all. >> Can the clerk call the role please? >> Mr. Jason Cooper >> here. >> Mr. Donald >> here. >> Mr. Joseph Koba Jr. >> here. >> Mrs. Tamil New excuse absence. Mr. Braden Manner >> here. >> Mrs. Danielle Padulla >> here. >> And Mr. James Paul >> here. >> Okay, we have a we have a quorum. Um, I need a motion to go in executive session for the purpose of attorney, client communication, and legal
002matters. >> Move it. >> Second. >> All in favor? >> We are now in executive session. We'll stay right in the room. I guess come back out of executive session. >> Move it. >> Second. >> All in favor? >> I need a motion to adjourn the special portion of the meeting. the meeting. >> All in favor? >> Second. >> I >> Okay. Special meeting is adjourned or the executive session portion of the regular meeting. I don't know. Um okay. So um we are now going to call the regular regular meeting of the city of Udica Board of Education to order. Um, could I have everyone stand and say the pledge of allegiance? I >> pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
003under God, indivisible, with liberty and justice for all. >> Can the clerk call the role, please? >> Mr. Jason Cooper, >> here. >> Mr. Donald, >> here. >> Mr. Joseph, >> here. >> Mrs. Til is excused. Mr. Braden Mann >> here, >> Mrs. Danielle Pulla >> here, >> and Mr. James Paul >> here. >> We do have a quorum. >> Is there anyone here for public comment? I'll give it a couple of seconds. There's no one here for public comment, so there will not be a public comment. um section tonight. Um before we get into the uh presentations and discussions, um I wanted to talk about a couple of things. um what I consider to be the priorities um that the district should be pursuing this year. I did ask everybody to share their priorities,
004but I think that these are pretty basic and I don't think there's anyone that would really um object to these as being really our primary um goals. One is that our students need to be reading on level by grade two. If you're not reading, if the kids aren't reading on level by grade two, there needs to be a significant effort to improve the reading um skills of our of our students, our children. Number two, improved attendance. We need to focus on getting kids to school. If that is in assisting parents in some way to motivate the children to come to school. um the the use of our community partners to get the children to come to school. We have too many children that are missing too many days. And I I think we need to
005double our efforts to get the kids to come to school because when you're missing days of school, for many kids, they're missing meals. They're and they're falling behind in terms of their uh uh their education. We need to increase participation in extracurricular activities um and clubs and sports. And we need to make an effort as a district to recruit our kids and engage them in club and sports and music participation. I think that's um very important to keep the children engaged. And then finally um I think we need to make an effort to improve our region scores for as long as regions are going to be around because that's still um out there. Um, and I just want to acknowledge um, you know, the unfortunate incident that took place with the loss of the regences
006for our students at JFK and um, Donovan. Um, you know, on I mean I I'm apologizing on behalf of the board. But I didn't get anyone's permission, but I'm assuming that no one would object to this. Um, I'm I'm, you know, I would like to apologize for the uh consternation and the inconvenience that, you know, your f you know, you the students and their families had to go through. It was a difficult situation. um you know there were any number of people working on this particular um project to try to you know get a an outcome that was fair and reasonable. Some may disagree with the outcome. Some may feel that it wasn't as fair or wasn't as reasonable um as we would have hoped it to be. Um, you know, we're going to continue
007to try to improve our communication um to parents in situations like this. Um and yeah, a mistake was made and um you know, we we did the best we could in terms of trying to get um an equitable result. And uh so I'm I'm just putting it out there that you know we apologize for the consternation that and and the um concerns that that the students and the parents had to go through but um I'm confident that our our students and their families will overcome this and um it I think it will you know show that our students are strong and bright and willing to make sometimes extra effort in uh the face of obstacles such as these where they didn't cause this, the students didn't cause it and uh you know, they're the ones
008that are going to have to make that extra effort this summer. So, you know, thank you for uh you know, thank you for helping us in the situation and as as I said, we're going to do what we can to uh make sure that we do better when it comes to communication. Um I think that's important. So I don't know if anyone wants to add anything but those four basic things that I was talking about I think are reasonable priorities for us to undertake as a as an overall arching theme. And obviously we have specific things that we can do during you know to talk about during the year but um if anyone has any comments on what I said please feel free to uh chime in. Okay. All right. So, next uh um we
009had a scheduled uh superintendent presentation, but that won't be um occurring this evening. Um nothing nefarious out there in case anybody wants to, you know, start the rumor mill. Um but um Dr. Spence is not with us tonight. Um he has some family uh issues that had to be addressed and that is what he's doing. So there's nothing to see. Um, up next, the capital project update. And I'm assuming that will also be the capital improvements projects and the future capital improvement projects. Are you guys doing them all together? >> We will. Yes. >> Great. >> All right. Good evening. Um, we will start with updates on um, CT. Do you mind if I just ask you a question before you start because this has been kind of bugging me. >> So when you guys
010uh you know put a plan together >> and >> how does it work if something's missed in the beginning like somebody forgot to put doorork knobs on doors? H how does that work exactly? >> So I guess I'll address it from the budget standpoint and then do you want to elaborate? So when we any capital project budget that we build, right, we is that referendum goes to the voters and is approved. Out of that referendum, we take uh an incidental cost which covers costs such as our fee as construction manager, design fee, attorney's fees, borrowing cost, bond advisor, special inspections, all of that is wrapped into what's called the incidental cost. Underneath that we have the construction budget which is basically the referendum minus the incidental cost. Right? So out of the construction budget, we
011then hold a contingency uh either in the form of allowances that are built into the base contract or just a general contingency um that the district um can choose to to spend or covers items such as field conditions, design modifications, owner's request, errors, and omissions. So we hold that sum of money, that contingency on top of that and then we award contracts basically for the balance of it. So going into it, that's the plan from a from a budget standpoint on how we um how we account for items that may be missed or changes. >> Thank Thank you. Any anyone else have any questions about anything related to that? No. Okay, go ahead. Great. So, um, on the CT edition, we continue to make progress. Uh, these photos, um, are there's been substantial progress made
012here. So, the steps coming down from the new walkway, uh, behind the access road that runs between the tennis court and the building. Uh, that's the picture on the left. Those steps are actually in. Um, in the meeting today, we were making plans to take that temporary fencing down uh and put up um the permanent guard rail and handrail at the top of that wall. Uh the photo on the right is the new fencing that replaces the wood fencing uh that was between the adjacent properties uh in the school district. So, if you remember, there was an old wood fence that was in sort of disrepair there. Um that's the the new fencing that's going in there and the panels uh and things are in place uh as well there. The progress photos here of
013the inside of the addition uh probably are not as dramatic as what we saw last month. Just there was a lot of progress made. Now they're continuing with finishes uh moving equipment in. Uh so you can see uh the levels of finishes that are in the various classrooms and in the stairwells. Uh and again, we continue um to make progress towards uh the September occupancy. Just a couple other you can see the dust collector um outside the um construction space. And then just another um picture of the stairwells and the stair landings that have gone in. Uh this is the stair B that um here in probably the August or September uh update. We'll show you the graphics. There's um graphics that are getting populated uh on these walls that kind of highlight the the
014um importance of the CT edition. From a budget standpoint, pretty much on track, not a ton of changes uh from last month. Still showing um you know, roughly 5.8 million available. uh we are reconciling that and in a meeting this morning um we made a decision uh to start to advance some of the additional scopes uh that we reviewed with the facilities committee uh and I believe presented on um in an earlier board update. So, we will start to roll that forward uh and start to spend down uh some of that balance and schedule. Again, same everything is fairly on track. We're pushing towards an opening in September. It'll be a race to the finish line in the addition, but uh equipment is there, vendors are coming through uh and and things are things are
015in order. So um we set up uh the certificate of occupancy inspection with uh Boseies for the week of August 25th. Um and that's really the kind of the final culmination of all of this and that documentation will get submitted to state ed. Uh and then we'll be able to um occupy the addition. Any questions on CTE? >> Yes. So can you go back a slide? >> Yeah. What are $58,000 in change in pending change orders? >> Um, so there's a so site work um is um that was actually a pricing on some asphalt paving uh that we requested. Uh we made a decision actually this morning that um we're not going to advance that work. Um, we're gonna put that into uh the 2025 um project. Um, >> wait, I have a question on
016that asphalt work. That is that the part that we were talking about like on the back side of the building that >> correct? >> Yeah. But >> with the 2025 scope that's coming up, there's going to be more work that's going to take place back there with chillers and boilers and all of that. So rather than >> because I know there's like a need for it when we So I just want to make sure that it was okay. >> Correct. >> But rather than put it in >> to ruin it and then have to do it again. >> I just want to make sure that cuz I know there's like that random patch of grass due and then we were talking about filling. So I just want to make sure it wasn't like changing the
017design, but I get it if we have to postpone it because there's going to be additional work. Okay. >> Yeah. Um the controls portion uh that is um I'm drawing a blank on what that one is. Uh I think there's some additional controls for exhaust fans. Uh I can get you an update on all of the pending for all the contracts. We have a sheet that shows all that. I'll forward it to Dr. Spence and he can pass it along. >> They haven't been approved yet, right? >> These have not been approved. They're all pending. So, you'll get us the detail or you'll get it to Dr. Dr. uh >> Spence and then Dr. Spence will get it to us and then we can deal with that. >> Yep. >> Is that is that all
018right? >> Yeah, that's >> okay. All right. Any other questions on CT? Go ahead. >> Okay. uh in the for the 65 million. So the May 2024 authorization, uh the big update here is we did have a bid opening today. Um it was successful. We had um 11 different contractors bidding on uh the the four uh prime contracts. Um there was two contracts for general trade, so we actually accepted 17 bids. Uh we did get some uh interest from contractors uh that we did not see uh on the CT edition. Uh so that was uh all positive and we are moving uh we're going to work diligently to actually try and move up the award of the general trades electrical and plumbing contract to the August 12th meeting uh just so that we can start
019to get the $65 million um authorization moving forward with construction. So, um, work will look to start here in September. Again, the scopes, uh, that are in the phase one are listed on on the right there. We'll have a full presentation when those contracts come forward to the board. We'll present them, uh, as well as a bid overview uh, in full detail, but uh, just wanted to give a a good news uh, update there on the bid opening today. And then phase two of that project, again, no update from the last month when we presented this. We'll look to get documents out to bid in September. Uh and then target a November board meeting for award of those contracts. And you can see the schools that we'll tackle as part of the 20 um the
020phase 2 work. Any questions on the 65 million? >> No. Okay, great. Have a good evening. Thank you. >> Thank you. >> Do you think maybe we can schedule a board walk through >> or at least another building and grounds before the start of school? >> Like would you be okay? Yeah, >> I know you guys are working up until, but just something before opening the school. So, we can talk about that. I know with the next we probably could do that. Would we need hard hats if we did that? >> Yes. And closed toed shoes. I >> No heels flip flops. >> No flip flops. >> Yeah, absolutely. We're We're available. >> They bring really good breakfast pizza when they have a >> I believe they have hard heads. >> We do have a
021We do have all the hard hats. We can >> maybe if we want to schedule just >> that'd be a good idea. I think >> incredible. >> Yeah. If you guys want to coordinate a date and work through Dr. Spence, we're available pretty much any day or time to accommodate it. um just let us know and we'll we'll be there. >> Okay. Thank you very much. >> Very good. Thank you. >> Okay. PTO, PTA, shared decision-making committees, student councils, cse chairs, title one, UTA, >> UAA, UTC, Teamsters Local 182, SEIU Local 200B, Mohawk Valley Building and Trades Council. Hearing none. Um, do you want to offer the uh superintendence report? >> Sure. I'd like to offer the superintendence report with the exception of the following items. >> Hope go slow because they have to >>
022page 14 S22 the SEIU agreement S23 and S24. Do you have that Kathy and uh Stephanie? >> Page 16, the middle P27, the first parent leaison. Page 32 and the top of page 33, P27, the audiovisisual coordinators. the bottom of page 33, P27, varsity coaches. >> And then back to page 15, B6 and B7. >> What page is that? >> Page 15. >> Thank you. >> And those are being not offered. >> Correct. And then I would also like to um revise the language. page 713 by removing the name of the liaison under budget details >> and you had to amend that budget amount. >> I have the dollar amount. >> Yes. And to amend that budget dollar amount >> that budget dollar amount should have been 100,190. >> Yes. Page six that >> No.
023What? Yeah, cuz what what is wrong? >> Yeah, the math was wrong. >> Okay. And then in addition, there are motions from the floor. >> Okay. So, we have motions from the floor, which would be page 39 to 45. >> Hang on. I just want to make sure I don't have them. Uh take a look. I got >> So these are going to be page 39 45. Let's see. 39 and 45. And then I was pulling, page 9, S15, page 14, S20. 23. Oh, you you didn't offer S23, correct? >> Correct. >> Okay. So, that doesn't need to be pulled. Page 21. >> S21 page or P27? I'm >> sorry. Page 21, P27 bottom. And I think that's it from my polls. Braden, >> I would like >> pull something off. It's not offered. >>
024Yeah. >> Okay. Any anything else or is that it? Okay. Okay, I need a motion to adopt with all of the um motions from the floor added as pages 39 through for 45 >> and the sections that of the report that were not being offered at this time. >> Move it. >> Second. >> Okay. Any discussion about that? All in favor? >> I opposed. Motion carries. So the first the f the the first one I need a motion on is page nine S15. >> Move it. >> Second. >> Okay. Um, can I have a motion to table? >> I'll make a motion to table. >> Need a second. >> Second. >> Okay. Any discussion? All in favor? >> I opposed. It's been tabled. The next page was 14, wasn't it? S23. >> No. No. >>
02521. >> Page 21. Page 21, >> B27. Okay. So, I need a I need a motion for that one. >> Move it. >> Second. >> Okay. Need a motion to table. >> Need a second. >> Second. >> Any discussion? >> All in favor? I opposed. Motion carries. I don't think we pulled anything else. So, based on that, we've um we've approved the superintendent report. Now, I got to find my other motions. You have three resolutions. >> I have three resolutions, but they're missing again. >> Yeah, >> I just saw them. >> No, you didn't. They're all the same. So, let me let me use yours. I got to give them to >> I got to give them to Kathy anyway. So, first of all, um I need a motion to adopt the resolution rescending our
026February 13, 2025 resolution. >> Move it. >> Second. >> Okay. Any discussion? Hearing none. All in favor? >> Opposed? Motion carries. I need a motion approving the amendment to the employment agreement for superintendent of schools. Um, so I need a motion to adopt this resolution. >> Move it. >> Second. >> Any discussion? All in favor? I >> I Anyone opposed? Motion carries. I need a I need a motion to adopt the resolution regarding the terms of a proposed consulting agreement with an effective date of July 16, 2025 pertaining to a personnel matter. >> Move it. >> Second. >> Any discussion? All in favor? >> Opposed? Motion carries. I believe those are the only motions from the floor unless I'm missing something before I move on to the next >> just three. Right. Okay. Reports of
027uh I don't think does anyone have anything to report on their committees? >> No. >> Okay. My only >> a wait. >> Yes. and that'll be coming in the next week or so. Um, can I have a motion to approve collectively the June 24, 2025 public hearing minutes, the June 24, 2025 special meeting minutes, the June June 24, 2025 special meeting minutes, the July 1, 2025 reorganizational minutes, and the July 1, 2025 special meeting minutes. June 24th, 2025. >> Yeah. And June 24th. >> Sorry about that. >> Move it. >> Thank you for the clarification. Any uh additions, deletions, or corrections? All in favor? >> Opposed? Minutes are approved. Any continuing business? Any new business? I feel like I'm missing something for some reason. communicate. No, no. I'm I'm asking I just want to make
028sure >> here. So, we're skipping over. >> Does anyone want to uh Okay. So, I'm I'm I'm just want to make sure that we're not moving and we missed something that we should have done today. That's all. >> Okay. All right. So, um our next uh any communications? Our next meeting is August 12. That's a regular meeting. Okay. So, can I have a motion to adjurnn? >> Move it. >> Second. >> All in favor? >> Okay. Got to go.