001ucation to order can we all uh stand and say the Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible and justice for all can the clerk uh call the role Please Mr Jason Cooper here Mr Donald O here Mr Joseph Jor here Mrs tanil N here Mr Bren Nana here Mrs Danielle padulla here and Mr James Paul here okay just want to apologize for being a couple minutes late I'd also like to commend the various board members um for spending hours reviewing the uh proposed budget um I'd like to get a motion to to go into executive session discuss the um employment of particular people at the present time move second all in favor I opposed motion carries we're
002going to go on to go into executive session we can stay right here to come out of executive session for the purpose of discussing contracts um um and the employment of particular people as they relate to the budget move it second I want to thank everybody for their input during the discussion and um you want to vote on it oh oh yeah I'm sorry apologize all in favor opposed motion carries okay we're back in our special meeting um now in terms of the budget oh sorry okay now we're going to talk about um non contractual non-employment related issues and in terms of the budget um and so I'm going to open the floor up for anyone that has oh yes I think that'd be a good idea who's going to make a presentation on the
003latest uh budget all right good evening to the board good evening to our viewing audience at home before we start this budget presentation and first I would like to thank the board for being thought Partners in this in regards to the questions that you sent to help guide us as we're working through this budget I know it's a work in progress but we do appreciate that support just like everything that we do in the district everything is centered around our mission and vision so you'll see this here because this is what God's our budget which is also our moral uh document the highlights that you'll see in this upcoming budget the proposed budget is again we're expanding our student learning and our graduation Pathways the CTE program which is the crown jewel of our district
004which uniquely position us positions Us in the state as having our own in-house CT program we will be adding additional teachers which will also be an added cost to the budget along the same lines we are employing an strategic technology replacement plan to make sure our students have the best resources to support learning and we're happy to uh structurally invest in our ability to uh strengthen our community engagement by establishing a family and Community engagement Department which will help coordinate programs and uh a better forcer connection with our Community Partners as well as our parents it's another exciting aspect of the work Dr Spence could I just ask you a question about something that you mentioned yep so we're doing an invest in an investment in our technology right and that in this year's budget
005is does anyone recall the number the amount we're spending yeah for the replacement plan for the technology for the classroom yeah yeah it's 4 4.3 million okay and when was the last time we we did that the last time we purchased all that so when originally in I want to say 18 or 181 19 school year uh the technology in the classrooms were pretty bad so we ended up spending I think $22,000 per classroom and upgraded all the equipment at once because it had to be done so the the cost was huge we used some Co money and some other so this money we're spending this this year in the budget or the proposed budget budget is not to replace everything in the entire District correct right so we don't want to put the district
006in in that place again to come up with the money of 20 million phasing we're phasing it in so this is this is the first phase of a fiveyear phase in plan to replace equip the equipment districtwide now this equipment is the classroom equipment are you also talking about the computers and things like that it's everything it's it's it's Chromebooks for the children it's for students it's it's uh Smart TVs it's teacher workstations it's headphones it's everything that they use to teach in in the classroom so our plan our plan in terms of Technology upgrade and replacement is a fiveyear phase plan correct and in terms of how we're spending money each year is you know H how how did that plan get arrived at so terms we we take the highest use equipment and
007we start with the replacement plan in that aspect so let's for example uh Proctor high school and the middle schools are using Chromebooks every class every period every day when you get into like K2 you know the the usage is a little lower so that's how we figure on the replacement cycle is really on usage and we can see that on the back end also from on software side and then you're going to have things that you know break or warranty repairs and things like that that we come into play but that's really how we're going to do the replacement plan we look at you know equipment that needs to be replaced for whatever reason uh some will be out of warranty and um needs to be replaced and others it's it's really on usage
008okay anyone else have any questions about just just on that do we also have a surplus of Chromebooks and other things for a student who doesn't return them or breaks them or those things just get phased with the repair well there's a there's a so what we typically will do is when we get when we replace the Chromebooks with the the new replacement we'll take some of those that are halfway desent use those for what we call remote Chromebooks and replenish them that way we keep a percentage per building and that's how we we recycle those cuz the remote Chromebooks that we're using now we from the last time we we we did a cycle change all at once they're they're due too gotcha so the ones that we have now that are in good
009shape those will be put into the reserve and we some of them we do refurbish uh we there's a repair uh maintenance agreement through bosies so we'll take them and we'll make some of them um repair some of them and make sure we have enough for um those remote Learners or and then we already have like a percentage of new ones like a classroom's got probably 32 and there's only 25 kids in it that way if something goes wrong in the classroom you could have more than one go down technology right they're they're in there to replace that so we Factor all those things in gotta thank you yeah thank you we'll speak a little bit more about that as we go on in the presentation thank you another thing that you'll see is that
010we are incorporating our Raiders extended day learning program into this upcoming budget which will help not only support our needest uh families but also provide a space for social emotional learning as well as academic preparation additionally another thing we're excited is the development of a long range strategic planning one of the goals for the upcoming year is to coordinate all the activity in the district to uh within a multi-year plan that will address where we're going as well as the process for how we're getting there and we're really excited to Embark in that Journey again the goals of the budget is to really ensure that we have the funding to make strategic resource allocation moves within a given year as things uh come up throughout the the the year we want to be responsive and
011flexible to the systems need so that we can better support our students so I just want to elaborate a little bit on this slide and how our the budget for the next school year will support some of these schools just by giving a couple of examples so right now we're taking a pretty deep dive into our key performance indicators um specifically related to student performance and other performance measures um and this particular budget for the next school year supports our budget priorities through these examples we're expanding educational opportunities at the secondary level through our CTE programming um this budget maintains the investment that the school district made in our systems of Care Partners which are designed to better meet the social emotional needs of our students this budget also maintains all of the positions that
012were added since the 2022 school year to support our most needy students and the special education department it also provides as Dr Spence said funding for the after school programming the Raiders extended day learning program which focuses on academics enrichment and socio emotional support and then one other example um this budget also helps in the process of the redesign that we're undergoing right now in our mathematics program so a lot of our Focus was on reading coming out of Co but we've we've seen from our student performance data that math is a key area that we need to focus on so with the addition of an elementary director a year ago that department has really undertaken a total revamping of the district's mathematics program um and this budget will enable us to continue the math
013interventionists that were put at each of the buildings at the elementary level and also um they're going through a research based selection for a new mathematics series which will actually be K12 when we're done um with our partnership with the American institutes for research thank you all right so again the budget is coordinated in three parts and we'll talk a little bit about each aspect of it so as most of you are aware we're required to present our budget in three parts so um we will go through that this evening the um I you're one slide ahead of back one there we go okay so our total budget is that we're proposing tonight is 290 , 41,9 127 this is supported with a 0% tax levy increase over prior years so what that means to
014us as a district is we will not be increasing any money that we're getting in on our tax levy in regards to how that's impacted for each individual person is based on a number of factors including their assess value star rebates Etc so just to be clear that's what it means to us is our Levy to support our expenses is not increasing next year here is a a visual example in regards to our budget compared to 2425 for what we're proposing for 2526 I I apologize Kim I I just wanted to ask this question so we're doing a $290 million budget give or take right and are we um when will we know the final numbers from the state in terms of cuz our our budget is you know um I think it's what is
015it $30 million and some change from the tax levy correct okay which is enough to pay our health insurance bill portion a portion of most of it but so what you know do we have a plan in place um to address for example if there was a reduction or we pretty certain that our state aid is coming down to I think we're at this point we're pretty certain about the state aid um obviously the discussion that we've had before is the grant funding so we do have a backup plan in case something does fall apart with the federal funds going into next year um but really most people are adopting their budget at this point point and we there's there was years before I'm sure some of you remember that we were adopting budgets without
016any information from the state for years and then we had to Pivot in in multiple ways at that point so you know we make our best projections that we can in regards to our spending plan and our revenues and then we continue to monitor that as we go through the year okay anyone have any questions about the tax levy portion or the funding side thank you okay so as I mentioned this is just a visual in regards to the shift that you're going to see from our overall budget going up actually impacts how the percentages look so this diagram takes a look at the fact that we are more heavy in programming for 25 26 and that has reduced the capital that doesn't mean our Capital expenses are going down it just means that the
017allocation when we're looking at a pie chart is Shifting so here we start looking at what is in that administrative portion of the budget so a lot of these lines are um pretty stable from one year to the next there are a couple things that we would like to point out and I'll have uh Miss Moet speak to one of them so over the past year we've talked quite a bit about recoding of uh salary accounts and and this was kind of a duofold purpose so under Personnel you can see a dip and you would say well gee why are we cutting Personnel when we really want to hire people we need that Staffing under there were parently aison parently aison shouldn't be coming under Personnel Services not quite sure in the past why it
018was put under there but we're taking a look at everything and and where it's aligned so it's properly aligned and why the other reason is our state reporting annually we have to report to the state and the federal government how we're spending our money and if you don't have it in the right Pockets um then those reports are off so for transparency purposes and accountability purposes we're not doing any quotequote reallign alignment but what we're taking a look at is what those salary lines uh are descriptions are and making sure that those people that have those descriptions are in those proper lines um and so for the most part they're in the proper cost centers so if you may recall when we came to you back in July and August and we asked for some
019budget transfers or end of year budget transfers the majority of them were in the same cost centers um not all of them but for the most part so we're just refining that and that continues until today so we had a finance committee meeting a couple of weeks ago and we talked about the coding issues in the district right and you know it's been evident that the coding issues have been plaguing the well they're plaguing us because we're actually focused on them but um they've been in place since uh it's got to be a long time um cuz there wasn't as much of a focus on them as before so now um we've spent a lot of time addressing the coding issues but I was under the assumption based on the conversations that we had during
020the um uh the finance committee meeting that we were going to explore um addressing trying to get a final hand handle on the coding by you know seeking out the services of a a coding team of experienced coders to come in and actually address our our codes to to I mean there were so many codes but to get it to a point where you know we're as complete as we can and it's my understanding that we may be trying to do that this summer is that correct that is correct but I I want to remind you two years ago when I started in May the budget had already been presented to you um and that budget was not line item out for personnel it was just a number the majority of them didn't have names
021connected to it didn't have positions connected to it so over the past year we've worked tirelessly with a team of people helping us moric bosies Patty service who you may recall has been assisting us in a Consulting relationship for the past couple of years because if her closure relationship with the district and understanding what we do so it continues and it it it it it didn't just all of a sudden happen over a period of years and so it does continue is this happening because we've gotten more granular with our approach to the budget yes yes yes okay is that what you're saying yes so at any point if you were to look in our Software System for our budgeting you're going to be able to see positions you're going to know that that's that
022that particular line in Personnel say it's clerical you're going to see the positions you're going to see the names and you can line them up it is no longer just a nebulous number it's it's it's lined right up and so that's why this keeps popping up because we've gone more granular more granular but also it's important to remember some things have changed the past year we've come off of Esser funding right we we've got a variety of federal funding our c4e the additional State funding that we have we got much more granular with that um previously we had we had a very small finding and we wanted to make sure we got rid of that finding so we've gotten very granual um to make sure that it's very transparent and very clear that if any
023point board member wanted to come up and say said I would like to see what's in uh the teachers line at Columbus you're going to see a series of names and those names should match the teachers at Columbus right so when a position becomes open you're going to be able to see it so that's it's taking a long time to do that a lot of people from Steve Felch and his team to Sarah climic um and as I said moric and our outside consultant Pat service so it's been a real team effort but the goal has been and I think we're pretty much there that it's at least in the right cost centers now it's just moving those people to the right place okay thank you can if I can just add one thing so
024years ago you were not required to report by buildings so we've always done the st3 reporting that breaks buildings out by like K3 46 um 712 that's one set of reporting that we have to do that we have to send into the state to get our state aid back in September back in I want to say maybe 201819 they came out with a transparency report which then required all of this reporting by building as well so to what Miss Mo was saying that's what we're working on right now is to make sure that we have if you're a teacher at Conklin you're in the Conlin you'll see on the the detail where we've started adding those lines now and what that will allow um Dr Spence to do is to really take a look at
025where we're allocating those funds by building specific to the people that are working there if that makes sense so so your to your point Mr hoba absolutely the work in the business office has gotten much more granular over the past few years based on the reporting that we have to provide okay thank you so we'll move on to the program session section of the budget um in regards to this line I'll have Mr feli um come on up and go through some parts of this and actually um Mike will step back up again too sure so with the respect to the instructional regular day budget line item you see there's an increase in $7.2 million the bulk of that is the funding for the extended day um red program that we're looking to expand as
026we move into next school year so I'm just going to talk about the increases in in a couple of line items the library audiovisual education TV so this really comes out of the communications Committee in enhancing the media Communications and Equipment throughout the district and that's where you're going to see the increase in that so it's putting um Studios smaller studios in the middle schools in in Kennedy and Donovan uh some equipment that's needed in the high school for replacement and to help the elementary schools uh with those uh Communications and then the we talked about the computer assisted instruction uh you see that big number is a 58 and um a portion of that I I said 4.3 million earlier but it's it's like 2.9 in the 500,000 for like copier so it's broken
027down a little more uh efficiently I just wanted to reiterate that to everybody so that that's the the increase in that budget line and then we got the District transportation line with a 6137 increase right so that majority increase is really focused around student achievement and education right the red program Extended Learning in the summer and Route efficiencies right we added more routes to get kids to school on time so they're they're they're reaching their bell times how how do you when when you add more routes you're saying we added more routes are we adding more buses what are we doing when we're adding routes what does that mean so yeah it's it well yeah it's really adding a a route or run we call it so if a run has either too many kids
028on it or it's taking too long to get somewhere it could be because of the traffic or the the route that it has to take really there's like a there's a time that we really don't want the kids to be on the bus on for that long so uh we look we look at those weekly to see where the problems are and I know it seems crazy that we're this far the year but we still look at them and then we assess if the it the it need to be split in half or we have less kids on one bus we may move those kids to another so typically it's it's adding more buses more routes how many routes do we have this year at this point compared to the routes we've had in the
029past well we we had 120 last year but we were only executing probably uh with the driver shortage probably 80 something of them and we're combining routes this year we have 144 routes so we added how many are we executing all all of them so all all of our routes are are being executed every day so in order to save some money on Transportation if that was something that came up what what alternatives would we have if we wanted to to save you know save the money if we got into a situation um where we couldn't expend that money so we would look at Transportation more broadly and that would be a conversation with the board as to how we could better make that more efficient you mean in terms of you mean in terms
030of more efficient routes or are you talking about um the number of children or student students that would be entitled to be busted there's a variety of ways that we could look to reduce the cost of transportation and both of those things are something that we could we would look into okay that's just in case we have an issue in terms of there's no intention at this point to do anything yes no intention to do okay so the only other thing I want to mention is that the the transportation costs for the most part are 90% aable so um just want to make sure everybody's of that okay one second you just go back y so while we're here on the programmatic side of the budget I just want to get a little bit more
031granular on supplies large across the district so I think I understand when we get into accounting lines what cleaning supplies are what the office supplies would be used around this building building are when we start talking about supplies that the district has money for in accounts towards the schools themselves whether those are in principal supply lines Psychological Services supply lines athletic supplies whatever accounts that might be what what things is the district actually buying there to be used in the schools so really all of those supply lines are directly related to what students need right so it depends on which line you're referring to if you're referring to the lines where we allocate those out to the buildings they could be supply lines like pencils pens things in the classroom for the students to use
032crayons it's really up to the principal's discretion in regards to what they find out from their teachers and what needs to be bought when you move into a line like um a a special Edline where you're looking at occupational therapy or physical therapy there could be supplies that are needed specific for a student so we always need to plan for that because we don't know what student may be moving in and what kind of needs those are so it's really dependent on what part of the budget you're talking about and what type of supplies would come up during that year so when we think about our overall plan that we're looking at right now we're really planning up to 18 months out and we're trying to do our best job of projecting out what those
033expenses could be but some of these lines where we don't have any ability to know what students are moving in we have to to be prepared to be able to support them in the best way possible for them to be successful and how are we going about determining what what those needs are on a yearly basis so that depends on again what the line is I hate to say that but if you're thinking about um a student that has an IAP that's going to be written in there in regards to what we need to provide and what we need to to purchase for that student to support them if you're talking about again you know back to the buildings we meet with the building principles we looked at what they spent last year now there
034was some variability in that and as we move with technology hopefully that will help in regards to the requisitions coming in and those items getting out to the buildings and that's really based on the principal's discretion and how they set up their building with their their um teachers so it's it's long been floated as an idea and I know it's been long been floated as idea because I remember campaigning on it five years ago that the district could set aside specific accounts for students either at or below the poverty level or towards helping with classroom supplies at the teacher level to buy the tissues to buy notebooks for students who might not otherwise afford them is that something that's already currently contemplated by a budget like this is something that could be worked into the
035budget as it is now or is something that in future years could be implemented into the budget I I think all of that is accurate right so every time we look at a budget and we're building a budget from year to year there's always different things that we can look up look at consider those discussions can get more granular with the principles in regards to you know is there another need that we need to include in the budget there are lines when we sat and went through the principles there are lines that were not fully expended last year so you know that's also an educational opportunity to work with our administrators and talk with them and say you know some of those things that you're mentioning um to to build that in one way or
036another so then building off of that when you see that there's a line that's not been expended by a principal in the previous year what is the followup on that what what are what's happening number one what's happening with the money that was budgeted that's unused just as an operation of the budget and two what's the followup to say with that principal or whoever is in charge of the account what else could could be used what did you spend it on do we need that much for next year so that is one of the things right now because we're not using our technology to the fullest of its ability is the principals actually reach out and to the business office and a a snapshot of time gets sent back to them in regards to what
037funds they have available as we move forward and Implement um The Envision process for for the buildings to use to put in purchase requisitions they will be able to have that data in real time all the time they can print out and they can see the draw down in real time in regards to what funds they have left so I anticipate having been in other districts where they start to see that they will definitely be um you know making those decisions on their own as they move forward gotta and then I don't know if um you would speak to this or if Mr FY would be more apt to but when a principal has an account do do we have a districtwide process by which they're meeting with their building staff to determine the need
038for that year in advance and uh looking at those needs continuously throughout the year or is that on a building by building basis how does that work the the buildings would do that the principles with their faculty advisory committees the department chairs team leaders at the middle school I just want to follow up to the previous question so we encourage teachers to go to their principal to request any items that they need from time to time throughout the school year we'll get messages like somebody wants to set up a GoFundMe page because they need workbooks we don't want them doing that we want them to go to their principal because over the last couple of years any request that's come to the district for funding unless it can't be funded through a certain line item
039and then I would refer that to the business office anything that they request we we we honor that nothing is denied at the district level if it's needed by a school and that's down to when we're talking about those types of requests that's any item so the I know the the example I want to go to because I think it's relatable is back in the day you used to have you know your school list would come out two uh tissue boxes per student to bring in that gets expended at in January there's a kid with a really running nose is that something that the teacher can come to the principal and say I need boxes of tissu they should be able to yes okay didn't didn't they they used to have the compassion code Coalition
040teacher resource thing at every school yes we still have that as well so we can I mean there's backpacks crayons all kinds of stuff in there is there access to it so the the form is still active um the teachers do the request on the form and then the compassion Coalition fills those requests and that's usually that process is not changed and we can get that back out to everybody um but it's still the same process that that we've used in the past so compassion has the website where they fill out your needs and then it goes to them and then they usually um book that time with the teacher or the requestor to fill those needs that's how it's been done previously okay thank you so this is the it says Capital but this
041is really the operation of plants on the maintenance side and the custodial side so you see an increase and and when you say operations of plant that's really the custodial side of of the house so it's the increase is five uh 45 918 and that is um just percentages of increases and we got CT now we have to clean that portion uh stock that area for wood supplies and then the operational plant you're going to see a a reduction of about 101,000 we removed all the uh trucks that we purchased at time purchase of last year that budget's pretty much steady and then you got a $100,000 increase to Capital uh transfer to Capital that's a capital outlay that we get eight on the next year following year for onetime small projects each year we
042get 100,000 we're going to start utilizing that every year and that's going to be at Albany and we're going to do uh stair treads and baseboards and the stairwells that really they do need it any questions on it couple of small things and then Debt Service um up there you see judgment and claims that's been rather steady we had something unusual in 23 24 um but you know we we take a look at this and what what we're seeing and then we do end year end acrs which will come and we'll explain to you after we speak with legal counsel um also with refund of taxes that has to do with the taxes that we receive and if an assessment has changed throughout the year um from the time that you set your warrant to
043the time that someone pays their tax and it happened it happened this year actually um there is a refund of taxes that we we have to give back um it's normally nothing um but you have to have that there so you have the flexibility in case a claim comes up and then lastly as it relates to Debt Service you see a tick up um as a reminder 98% 98% right yeah is covered by uh by the state and our building Aid ratio um but that's why the importance of why we we've been coming to you and and talking to you a little bit about capital projects and the importance of keeping that smoothing technique and steady the one of the worst things that can happen in any budget is when that number spikes up or
044spikes down and then the next year it goes the other way um and so we've really worked hard with fiscal advisers and our team to make sure that we try to smooth that a little bit more okay and again looking at the budget by service you know on a year-to-year basis you know you don't really see any real drastic increases in particular portion this is when we look at the budget by service and looking at the budget by object and this just getes the visual so you can see comparatively all right revenues all right and this will move us on to revenues so revenues and expenses always have to tie out together Mr did you have a question well I was going to ask a question about the revenue side go ahead um so we
045have investment right now um what are those Investments can we invest in horses at pimo no not so much can we invest in lottery tickets not so much that's gambling can we buy Blue Chip mutual funds we I'm ask I need to go down the list can we buy mutual funds no we have to buy secure we have to invest in Secure secure so what what EX ex L is a secure investment so a lot of what we have money in and I can let Heather speak to this are CDs I yes I I'd like to just clarify it out there so it's but you're sure we can invest in things like uh real estate on the coasts of either parts of the country no no they did that they did that in 1928 and
046the state stepped in after the great the great crash and not to allow that to happen again so our policy and Os 's policy the state's policy is we can only invest in those things are backed by certain types of assets so CDs or what they call collateralized which means if we get a a CD at a bank the bank has to hold other investments in case they were to go bankrupt in which to pay us so it's not just about FDIC coverage um T bills are covered by the full faith of the federal government so primarily we've talked a little bit about and I know Ian's talked about our investments we really try to to have a a a a a a policy in which that we don't put all our money in one
047place um we look at different periods of time that we're investing in and when that that that cash flow when we're going to need the cash there are certain times it's usually December and August during the year where our cash flow is a little bit lighter um and so we need to make sure we've got cash available to make to make our payments um other times of the year our cash is very high um we've got capital projects going on that we've loaned money we loan money to our federal funds um so we work really hard to make sure that we have a mixture so that we don't we don't have any any great deal of money at one place at one time so that we we can be flexible and Nimble thank you so
048if we if we take a look the pilots that we list on our Revenue side of our budget or is the exact number that we have to enter into our tax cap calculation as well so you'll see that um there was a slight change there um some of the other revenues that you're looking at here we just kind of took a look back at what we have been bringing in to try to make sure that we weren't overestimating those numbers so if you look down through here the one change last year you had some allocated fund balance we're um proposing to do that again uh the purpose of that is really to try to seed some projects that will be able to be aided in the future so when um Mr Ferraro is talking about
049the technology for example that is a Bose's aided um service that we will take advantage of and that that Aid will come back the following year so you always have to have that to start up and then you can go into the following year so Kim essentially what you're saying is that we're taking those funds and turning that into a form of expense driven Aid based on how we're using those funds within the budget correct correct correct question real quick do you have any detail any detail in regards to the prior year Bose's refund I see it's almost a milon so that is a line that we did look at very closely and that is why that line came down to make sure that we were booking for what we believed we would be getting
050in but what's what does those numbers consist of oh sorry yes so there are some things that you pay for with bosies and you put on an account and if you don't use them during the year then they're given back at the end of the year if you um you know are paying for uh something you know that cuts off mid year the service stops due to a individual's need a student need there's different reasons why those dollars come back from vosis Bose cannot hold on to our money so they have to give that refund back when they're reconciling at the end of the year to the districts thank you and then the only other thing here I would like to point out is that one thing that we are doing or recommending we're doing
051this year is to allocate part of our reserves which would be the employee Reserve um and what we would recommend with that for that to be able to come back into our budget this would also help us with cash flow during the summer the majority of our cash flow comes in in September so I know you've heard U Miss MO speak before about some concerns in the summer sometimes with cash flow so that that's one thing that we can do to assist with that um a little bit and then you see our state a is the majority portion of our um Revenue income coming in so I would refer to all of these as renewable revenues other than the ERS and the allocated fund balance because those are really coming out of the district savings
052accounts that were allocating back to the community and once you use them you don't have a way to get them back until you know you can create them versus a tax levy or a state aid which is always coming in every year if that does that make sense just a question on state budget and I think this is still speculative because I don't think they've the legislature has decided on this one yet but um believe in the governor's proposed budget she put forward Universal uh free School Meal program I know all their students already qualify and receive Universal fre School meals how does that proposal from the governor affect us if it all it does that help with if some of the federal government funds go away or so so the first thing I would
053just say is the cafeteria fund is called the C fund this is called the general fund so it is a different fund now if your cafeteria fund is not able to sustain itself which has been a discussion in this District recently then general fund can help um supplement that I think Mr phoh has a yes so we're actually hoping that that goes through on the governor's side because we also know the instabili on the federal side of USDA food we've already seen some of those cuts have not affected us yet but if there any more were are we're heavily federally aided on the cafeteria side so any any cuts on that side would be welcomed on the state budget side for sure but so the way is the way that that's proposed right now on
054the state side if it were to pass the legislature and there was an offset of federal funds would that make up the difference do we know or well it's going to it's going to be it depends on the way it's written and what it's going to offset that the percent it might be a percentage of of that cost it might be the whole it it depends on what what they really pass like there's a federal percentage and a state percentage for a lunch meal right now it's you know $33.40 let's say right a portion of that is the federal money and some of it state really depends on what their contribution is going to be for for that so the hope I think the Hope in the whole thing was if the state took over
055that program we wouldn't have to do all the paperwork that we do every month for the federal reimbursement which are the claims it would just be automatic just enrollment and then and participation and that's it so I think that's the logic behind all and again this is just a comparative analysis so you can see the adopted budget in 2425 and the proposed budget in 2526 again most of it's get budget year to year salary and benefits with very little fluctuation all right I'm back so this is the uh proposed capital project for 120 million and as you see the building Aid ratio is 98% some of the improvements that we're going to do uh Safety and Security upgrades the exterior windows and door replacement and Harding hardening infrastructure uh bathrooms floor tile wall tile paint
056uh ceiling tile um and and our Data Network we need some infrastructure upgrades on the I would say the fiber uh infrastructure to the switches and then um Bo obviously boiler Replacements hbac upgrades those are going to be in assembly spaces we're going to try to uh air condition every assembly space in every building which would be the library gym cafeteria uh so on and so forth and then um the exterior uh there's a lot of uh exterior perimeter lighting that we need to upgrade Kennedy is one example on on the perimeter of their Field Drive East there's no lighting at all we surveyed all those areas uh exterior signage digital reader boards at every building and then uh the remainder of the outdooring learning spaces that we aren't captured in the $64 million project
057that was approved last year any questions Safety and Security updates can you talk about that at all are we allowed to get into that of what you're going to be replacing um I don't know if we should get into the nitty-gritty but it's going to be I'll just give an overview you know more cameras more you know door hardening more you know of the upgrades that we need uh pa pa systems to help uh integrated it with lockdown and and things of that nature is this districtwide or we just these are all distri these are all district these are all districtwide anything that didn't get any improvements like some of we did some in some schools with some uh Esser money we're going to use the capital money to finish the rest of the remainder
058of the schools for those upgrades okay and and then again you know just looking at our debt service we want to make sure that we keep our debt service stable This is highly aable at 98% uh aable and then additionally we want to make sure that we're as we're building out our Capital Improvement projects they're aligned with our strategic plan so we want to make sure that that mirrors that so here is the proposed propositions um uh for the ballot the budget the capital project which the board adopted at our last meeting and also the library the library is actually a pass through so we just collect those funds and and pass them on to the LI that's the public library correct thank you yep the public library so just a brief update um as
059you may recall we have a a change in two of our election districts um the imagine Church um had something going on they've been very busy um so they asked us if we could find another site we toured Westside Senior Center um found there was enough parking uh easability to get into the building um and it was it was near where the church is so we thought that was a good fit um and number two the shepher place Firehouse is undergoing Renovations um and Gilmore Village is close by and we spoke with Municipal housing authority and they thought that was a good fit also um as a reminder I think at our next meeting meeting um we'll be talking a little bit about bold systems the new system that we're going to be implementing um
060at the polling places this is basically what you're seeing at all the other types of Elections that that are out there you see the little tablets and you sign your name um so we're excited about that um and um and so the the hours will stay the same and we still have 14 districts and so essentially when we're looking at this budget we're looking at a 0% local uh tax levy increase and we're really again projecting out what the needs are in 18 months in advance the organization must be nimble to the extent that we can um maneuver our funding source to address student needs the best evidence of that would be the town halls that the administration conducted for town halls in each uh corner of the city we understood the public that there
061was a need and a want for an extended day learning program we looked at the data and we produced that an unbudgeted request in this year and so that's the type of um ability that we need to be able to the adaptability we need as an organization to meet those needs um just generally speaking some of the concerns of course whatever is happening with the federal government in regards to the the grant funding that's a concern we're also monitoring what's happening with the tariffs because that will be an increase in our expenditures for supplies if that 20 to 25% is this passed on to the consumer and then we're you know looking to the extent to which we can keep up with inflation so these are things that we're looking at more broadly but other
062than that this is our spending plan just a couple questions on polling locations quickly um has the district still maintained and kept updated with the new with the location changes the where to vote uh portion of the website it comes that comes from the county okay and we've informed them already of the location okay second part is and I know the election districts are technically correct term for school district elections is there a way that we can just list underneath or somewhere the war District breakdowns of each of our election districts since most citizens in UA are they aware of their W District but not necessarily aware of specifically which election District of the school they fall into we could certainly do that and in the past six months um the the superintendent's team has
063been working with the county on the maps you may have seen in the conference room there's a map the county department of planning assisted us with putting that together um and so we've been taking a look at because the city the city demographics have changed so much from these and and so we're we're taking a look at for next year if if a change should be made and we'd like to maybe proposing something or if you have any suggestions um but there are very strict laws the John Lewis laws from many years ago making sure that everybody has that opportunity to get to a polling place and vote so we'll make sure that that we we do that for you so as it is right now we we still do have entire War districts together
064though none of them are split up between two separate election districts right we yeah if I could just talk about that we had we had a meeting um you know we sat with the map trying to figure out because we had adjustments that had to be made because of the uh exigencies that happened with a couple of the polling places and we were advised at that time that you know we couldn't make any particular changes um in terms of I think isn't it we basically match the cities I think within no maybe not but I I think what we're what we're going to try to do first we try to use the schools y right sometimes the way our schools are laid out throughout the city they it doesn't serve a purpose um so you
065know then we were going to make some adjustments to to try you know like we have some districts where you have seven people voting you have 14 people voting just in terms of efficiency it would be a little better to maybe make some combinations but I think at this point we just the annual challenge is always that people forget that the school district elections are different locations than the right General elections and then you they say things like you know they they won't remember necessarily the school district election District but they'll they hey I'm w three District I think it's a lot easier to just send something that says you know you vote at this particular place and send it out and then do it on Channel 3 if anyone watches it YouTube you know
066all of the different Instagram Tik Tok all the webs sites all I think what you're going to see too with that new bolt right that we're getting with all the pull pads is it's going to be an assistance so when someone comes and that they're at the wrong place it literally will print them a ticket it'll say no you're supposed to be at Martin yeah so they'll literally print it and it has directions and everything and we'll say this is exactly that's awesome it's very right instead of just being like okay now you go to because I've done that before like you're not right so instead of doing that whole thing if they do go to the wrong place they'll say actually you're B this you're in this building and here's a ticket that will
067take you exactly how to get there yeah Mr n Mr Ferrero just mentioned we can also put it on our website so you can know it you know a couple of days before where you have to go yeah you can add the words all right any other questions I have one question so what happened to the funding right um when we're budgeting for so many positions and we put them in the budget and they don't get funded in that budget we don't fill them right um what happens to that money so so that's the money that you know we would refer to is either um contingency money Andor what ends up being fund balanced at the end of the year because as everybody knows we have to have our spending plan we can't go over
068the overall spending plan so that's where those dollars would come from and then the next year you start over again there is a spot where you can carry you know if we're buying something and we've already sent that out to the vendor we we call that an encumbrance that we bring in but that's the only money that comes from last year into this year okay thank you but overall the goal is to as we're looking at our key performance indicators is to be able to identify needs so for example if there's great to meet with tutoring Credit Recovery to make sure that our seniors getting over the home we want to be able to allocate those Monies to specific areas and within the budget to address those needs in real time so that we're not
069necessarily uh keeping that anyone else have any questions thank you appreciate it um is there any there any new business um I want to mention that I did receive letter in terms of communication oh I'm sorry apologize um I did want to mention that uh in terms of uh communication that I did receive correspondence from the New York State Association of uh small City school districts um that their executive board uh approved a fi Financial contribution to help offset the legal costs um in connection with the Mao case which is the one that was supposed to generate the full complement of Aid um in the amount of $10,000 to assist us with that defense so wanted to public publicly thank them for doing that um I also did receive a uh a study this week
070that was generated by Hamilton College um and it was a covid-19 pandemic um and the impacts on the physical well-being emotional well-being employment and financial impact housing stability and youth education was also done in collaboration with uh on point for college uh relative to the refugee community and the impact so um we'll have to see if we can get some additional copies or at least an electronic version and I wanted to thank them for providing it [Music] um Okay so so um I guess we'll get to the superintendent report well I'd rather do the superintendent report so would you like to present your superintendent report Joe I do okay do you have any comments yes um or anything that you would like to say in connection with it yes we're going to pull S185 okay
071does anyone else want anything pulled s yeah um I would like sorry like to poll s189 on page 14 and then um poll s 171 through 174 for mention not for voting purposes you have to pull it or you can just comment on doesn't M did you want to read the no I'm just pulling them because those will be addressed at the uh at the regular meeting oh so then are we just pulling them entirely yeah we're pulling them entirely just pull them entirely and we'll do them on okay so it's Tuesday it's uh 171 through 174 174 is the I mean this is parliamentary but is the superintendent pulling them or is the board pulling them do we need to make a motion to table them I think the superintendent is pulling them because
072they were in there by error okay so then the only thing that's actually being pulled by the board is s 189 189 so the superintendent is is pulling s s 1885 and then 171 and 17 through 174 anyone else have anything okay based on that information can I have a motion to adopt the superintendent Report with the adjustments made to it as suggested second any discussion about this particular portion if not all in favor opposed motion carries can I have a motion to address s189 on page 14 I'll make the motion need a second second okay any discussion about this first clarification um it's labeled at s189 in the index I just noticed it's actually s188 on the page so no it's s189 the clinical affiliation agreement yeah it's 189 18 he wants 188 not
073yeah I was looking at the index page not the actual page of super I just want to get a clarification there Braden because the clinical affiliation agreement between the uica city school district and Liberty least in the superintendent report that I have says s189 and the one I just picked up right yeah it's okay so you're you're going to call that s188 I guess it's fine okay go ahead I just want to make sure everybody's on the same we're talking about the affiliation agreement with liberty so that's clarification to pull it and talk about it in the ne for legal advice on the next executive session before voting on it well could we have an explanation during this particular um from someone from the administration as to what exactly this is that would be I
074can explain that that is a um a guidance counselor who attends that educational program she's seeking her guidance counselor certificate and is pursuing a placement AK to a student teaching placement with a guidance counsel in her school district so we need an agreement between the two in order to facilitate that so that that's in order to allow someone who attends that school to do a clinical placement do a clinical here in the district yes with one of our guidance counselors so essentially that would enhance it's like basically student teaching but on the counseling correct okay do we still need does the district know is the who does the district know who the student is the student did reach out to the school district okay are they a former Alum that I don't know that answer
075okay I would still like to talk about an executive okay um is there any other if hearing none then need a motion to go back into executive session with a uh 10-minute recess second all in favor oppos need a motion to come out of executive session move it second okay all in favor I opposed okay we're out of executive session uh um I need a motion to uh table s188 second any discussion all in favor I okay motion carries uh I need a motion to adjourn move it all in favor I we are adjourned