001You get yourself too. All right. Oh, hey guys. Everyone's okay. >> All right. >> Meeting call to order at 7:33. >> Have myself Gorbell and our newest member, Tracy Alahan. Welcome. >> Thank you. Um, >> can we all rise for the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Welcome everyone. Um, at the beginning, we're just going to um have a motion to go to a public hearing for the district-wide safety plan. Um, and then we'll get back to the public meeting. So, I'd like to motion to adjourn to a public hearing on the agenda. >> We'll do it right after >> Mr. Cino here. >> Oh, there
002you are. >> Once again for a second. >> Thank you, John. >> A motion to adjourn to a public hearing on the addendum to district safety plan uh at 7:34 p.m. >> Do I have a motion? >> Motion. >> Thank you. Do I have a second? >> Second. Thank you. >> All in favor? >> I >> All right. Take it away. >> Thank you. >> Good evening everyone. Um so yeah, this update is I'm going to be pretty brief. Um a law was passed um back in the summer called Disha's law um which essentially required all New York State public schools and charter schools to um implement a cardiac emergency response plan uh in each in each school. Um the intent behind it um uh a girl in a school somewhere in New York State
003apparently died because of a very slow response to um CPR andor AED um you know response. So this legislation essentially formalizes um a team for each school. Um, so what we had to do in response to this by actually we're a week ahead of schedule by January 20th we had to update the district-wide safety plan with that language. So I'm not I shared this with the team districtwide safety team as well as the public um 30-day public review which we just underwent. Uh if I could move to what I actually anytime you have you change this document you're supposed to put it before a public commentary and public review period. Um so in this iteration we did it as you recall in the summer for the start of the school year but with this iteration
004to reflect the legislative changes I highlighted everything that I did change. Some other changes were some title and name changes that weren't part of this legislation. So people moved on. Um, so I updated that as well. I took that opportunity. Um, but I'll just scroll through. Essentially in the index I added appendix 13 uh I tweaked which is everyone in our district who's trained in CPR which is growing every year. Um, appendix 14 is this legislation which formalizes our plan. Um it's it's a boilerplate um which shows our basically what the teams look like in every school. Um essentially it's the nurse as the primary responder to a CPR uh cardiac event and the security guards as backup. Um we have it slated in each school. So essentially um one person would administer CPR, one
005person would get the AED, one person would call 911 to expedite response before EMS arrives. Obviously when EMS arrives, they would take over. So that's where we are. Right. We we formalized and we're heavily utilizing our security our contracted security guards um because we can require them to respond to CPR. Um staff is very challenging because in our district people can res respond voluntarily but not required. So the way I tried to circumvent this is by requiring our vendor to respond. the nurses have to respond because it's part of their job despite as Dr. Loy can speak to. So, we have a very tight team in each school um to respond obviously until EMS gets there. So, that's what we address here. I also added an appendix 15 which shows our locations of AEDs in
006every school. Um, there's also a training component to this which will tie into our online training portal for staff every year which will show where our ads are located which we've always tried to do but we'll formalize it now um what the process looks like if I'll have a poster which is in this plan about signs and symptoms of a cardiac event um change in color trouble breathing uh chest pains That'll all be in the trainings and what to do, who to call in the school, etc. Very, very clear, simple procedure. And again, just we just want to expedite response. As some medical professionals, I think we have some in the room know minutes count in these matters. So, that's really what we address here. Um, I could just skip to the back really quick.
007This is kind of what It's kind of hard to there's a lot of language in here. I also want to do drills with these teams I mentioned. Um they're not required, but I think it's a good practice. Um I'm not going to go through all this, but the teams are formalized in this plan. Um this will be on our website. Um the building level confidential plans will have the actual a little more granular detail on the teams. Um that's not public facing. Um the training component I'll speak to really quickly. Um we're going to be going to each school in the next week or two um with the guards and the nurses and I also reached out to South Orangetown Ambulance Corps. Um they're going to be helping us roll this out. It's very important
008um that we align with our ambulance corps on this for obvious reasons. So um I talked to Wayne Roma uh today and I think we have a we're going to have a nice solid approach to the training component. So with that take any questions. >> Thank you John. I appreciate your work on this. >> Any questions? >> Yeah. Um, so how many me uh employees do we have that are currently certified? >> Uh, that number's in the back here. I probably I have a >> I have the same um plan that was given to us that you guys have because I think it's, you know, one's confidential, one's not. >> Well, the one I shared with the districtwide safety team is the one that's here. >> Okay. Because I just have a little like a
009couple things that are just not lining up. like page 21 is not booked like the page 21 on mine, but that's fine. >> But there might have been some number changes, >> right? That's fine. Um, so how many members do we would you be able to say? >> We have probably about 140 to 150. >> Now, can you break that down through schools? >> Yeah, I'm going to try to get to this is hard to navigate on this here. Where are we? So, this is the ads. It's broken down by school and it's probably around 140. >> Spread between all four schools. >> Yeah. >> Okay. >> So, right here. So, you see how I have it, Diana? >> Mhm. >> This also includes um coaches. >> Yep. are lifeguards that may be part of
010outside agencies like Orangetown Wreck. I list them as being listed as at SOS. Um I because I track everybody on a portal. Anyone that's near expiration, I can send them reminders. So that's a way of you know I also track AEDs on this portal for pad expiration and battery expiration. But this list uh in the six plus years I've been in the district, we've grown this list um with the help of central office and we really had a lot of really good voluntary uh participation. Um every year I run classes some some of the people on this list are um coming due and we'll be running several classes in the spring. The guards we've been doing for about four years now. But this legislation now memorializes the response. before it was like well if you
011want to volunteer now it's you will volunteer right >> uh for lack of a better way to put it >> should be >> so >> yep so yeah as you could see lean >> and one of the other things we discussed today when uh John was on the phone with Mr. Romeish is what that transition looks like once first responders arrive and being able to practice that in each of our buildings. >> Y if there is a cardiac event, how does I I hear who the first responders are going to be. How does the message get out to the rest of the people that are certified if someone's closer? >> It's the right now the intent's going to be to get that small team in motion. If somebody, we probably wouldn't be going on a
012loudspeaker and announcing it. So, if somebody happens to be in the vicinity by and they're closer, quicker, by all means, they could volunteer. >> Y >> um that's going to be a little tough because as you see from that list, there's people all over these campuses. hopefully, you know, somebody would step in. >> Yeah. >> Quicker than we could get. I mean, >> I understand, >> you know, the team there, >> but it's not I wouldn't envision uh Mr. Finn like having like a widespread announcement. It's going to be over the radio um cardiac event in room 100 at such and such school and the guards will communicate, nurse, someone's getting a someone's call 911, etc. Would it be beneficial to possibly like when you go to a hospital, they have a code this, code
013that, code red, code blue, code yellow, code orange, whatever. Would it be beneficial to possibly look into that for these respond like these >> for the language over radio? >> Put over the radio in in the area. So this way whoever is trained can respond to that location. >> I think it would I couldn't hurt. I'll I'll run that >> with the security committee, but >> I'm just possibly good to bring up. >> I'm open to suggestions. I know you have a, you know, an EMS background. So, anything you think I mean, I'm open to if you have a a special like >> an idea on that front, I'm open. We haven't rolled out the training yet >> because I envision, you know, if if the if the event is on the other side of
014the campus and and this is our first team is right here getting ready and somebody's, you know, a classroom away. >> It might be good to look into some way to communicate that if it's possible, >> expedite like of any available people. I mean, we know for kids during if you look in the first response and CPR for kids, it's uh CPR first before anything else. >> I mean, to see the the list growing, it's it's amazing. It's it's very uh it's great to know that there's so many people willing to step up. >> Yeah, it's really been a good response. Um it's been refreshing, you know, to have at least we know everybody, even Greenbush, we have people trained because we have obviously operations there, transportation, whatnot. We've had two or three people there.
015So, we've really blanketed the district pretty well. >> So, excellent. >> Great. >> Thank you, John. >> Thank you, folks. Appreciate it. >> Take care. >> Thank you. [laughter] >> All right. >> Yeah. Oh, I got a motion. >> Okay. So, let's motion to reconvene to a public meeting at 7:46 p.m. >> There's no board announcements. >> We're going to get to that. >> Oh, >> yeah. We got board announcements from public commentary. >> All right. So, I I just need motion to reconvene. So, thank you. And can I get a second? >> Second. >> Thank you. >> Sorry. >> All All in favor? I >> going to make you guys work today. >> All right. Um just before we get to work, go to Okay, so um we'll just do some board announcements. Uh
016does anybody have anything to share? >> Uh they did we did have the policy committee. I don't really have all my notes on it, but there was a few policies that were brought up. They won't be brought forward yet to the board meetings, but we're working on them. And one of the policies I have to say that I'm very happy with is regarding board members and social media and public commentary, etc. So, I'm excited to push that one forward, but it's not ready yet. We're still working on it. And the other thing I want to say is welcome to Tracy. Welcome. Thank you. This is this will be fun. [applause] Thank you. We are very happy to be here. >> Excellent. >> Thank you for your service. >> All right. So, um and with that
017board announcements, so just uh just to state the obvious um that Tracy Hollahan was sworn in as our newest board member on uh December 18th, 2025. Um and then just briefly at our last meeting, I wanted to um congratulate our superintendent. We uh extended his contract. Um there's been a lot of uh great work done over the past few years. Um a few hurdles uh that we got over and um I'm grateful to have you here. Um you know leading the ship. Um and I'm excited to see what work we can do together the next few years. And uh just want to thank you for all the hard work. Thank you, Steve. I appreciate it. You got it. Thank you guys. [applause] I I said some things last uh at the last meeting, but thank
018you, Steve, the board of education, uh my administrative team and staff, parents, and the entire school community for all your ongoing support and commitment to our exceptional students in the district. It really is an honor and a privilege to work with such an amazing staff, knowing that we're all pulling together for our students, giving them the most exciting, rewarding, and fulfill fulfilling experience possible. And Steve, you have been a tremendous partner in all this, and and I really appreciate your partnership and your friendship. So, thank you. >> Okay. >> All right. Um, you can just go right on into your superintendent >> public commentary first. >> Oh, yeah. Oh, yeah. Okay. So, let's You want to do public commentary before super? Yeah. All right. So, we'll move to public commentary. I see we have uh
019one person speaking and the protocol. Okay. Protocol for public commentary is as follows. All opinions are heard. Everyone should be an active listener. Each person is responsible for his or her behavior. Respect diverse perspectives. Be conscious of your speaking time and tone. A limit of three minutes is an appropriate time frame to state your issue. Speakers may not give unused time to other speakers. Issues of specific personnel, either positive or negative, cannot be discussed at board meetings. References, comments, or discussion that does or may identify a specific student or students by name or situation will not be discussed publicly due to FURPA law. Issues pertaining to specific students should be addressed privately with a student's teacher, principal, or school counselor in accordance with policy 1400, public concerns, before bringing the issue to the superintendent's attention.
020The board reserves the right to close comments on an issue if residents become unruly or disrespectful or if the topic is something the board is legally unable to discuss in public. If an unusual number of people are attending to bring forth a specific issue, the number of speakers could be limited. Depending on the number of people wishing to speak during public commentary, the board reserves the right to reduce the time limit on each speaker until everyone is heard. The sole purpose of public commentary is for the board to actively listen to the community. Meeting protocol requires that questions presented to the board during public commentary will be responded to when possible. At the board's discretion, questions requiring investigations will be referred to the superintendent and will be responded to in a timely fashion through future
021board meetings, electronic mail, mail, or telephonically. Provided the contact information is supplied on the public commentary signup sheet. >> Okay, we have Gina Ironside. Good evening, school board. Um, superintendent and district clerk, are the students considered part of the school board as well? All right, so you're included. >> My name is Gina Ironside. I'm going to read a document which I'm going to turn in. Dear school board members, as residents and parents of the South Orangetown Central School District, we are interested in the school board and in fair and free elections. On December 16th, when this special school board election was held, we learned that South Orangetown Central School District would be using paper ballots without electronic scanners. At least three of us have voted in schoolboard elections for over 30 years and had never
022used this method of voting. This is why we decided to act as observers or poll watchers to witness the poll closings and tabulations at each of the four sites. The vote totals indicate a clear winner and we do not contest these election results. Congratulations. However, it is our responsibility to the district, its voters, and its residents to notify the board of irregularities that in a closer election could undermine the validity of the results and public confidence in the district's election. Observers at each of the four polling sites witnessed different processes. Our observations are attached. They bring into question whether sufficient training was provided to election inspectors for the specific procedures required by law for handc counting ballots. The use of poll watchers is a common practice in New York State for all types of elections.
023Yet this was not respected by a school board member who in the polling place in front of election inspectors and voters attempted to bully the team of observers. When presented with a copy of the New York State Consolidated Law Education Regulations Governing elections, I've cited it here. He instructed the chief election inspector to ignore it. For the future, the chief recommendation is that hand counting not be used as the sole method of tallying the vote unless thorough training is carried out with each inspector. This is a minimum towards ensuring education law is followed to protect voters, the community, and the district. So, I'm going to have this entered and by the clerk, and tomorrow I can email you. >> Thank you very much. >> Thank you. >> Anyone else? Just make sure. >> Okay. >>
024So now we can move to superintendent. >> Good evening everyone. So again, welcome to Tracy Hollahan to the board of education. I just want to thank you for stepping up during this unanticipated time to fill a muchneeded vacancy. We've had the opportunity to meet when you were running and I'm beyond grateful and excited to have you join our governance team. >> Thank you. Uh I also want to share some highlights um from before the break, during the break uh and some after the break. So George Gain, Coach Gain, as you know, um or many of you may know, has uh stepped down as the high school varsity basketball coach after 22 years of outstanding coaching. And at the first boys basketball game, he was honored at halftime. Uh they also held a reception for him.
025um and alumni, family, and friends came and and we were able to to celebrate his his years of outstanding coaching. The art department students at Tavsy High School created a sign. It's a wooden sign that says, "From 2003 to 2025, Coach Gain had 354 wins, four section titles, and one New York State Championship. And that sign will be hung in the high school gymnasium." It was really nice to see a great crowd come out. former players came out to honor coach Gain and it didn't hurt that we won both the JV and varsity game. They also showed a video that was made and I shared with the board. I think uh you all had a chance to see it and we will be honoring George formally at an upcoming board meeting and we'll share that
026video as well with the public. On the same uh topic, basketball. Last night I had the opportunity to attend our first girls basketball game at home and former player Kristen Failen was honored for scoring a thousand points and they created a wooden jersey with her number 20 and that also will be hung in the gymnasium. Before the break, we had our very first transportation subcommittee meeting. This is a newly formed uh subcommittee that we established and we met on December 18th. Just to give you some context and I know the board is familiar with this because I put a lot of this in the board reports, but for the public that may not be aware, we have a great group of people on this committee. It's made up of myself, Miss Espanel, who's our assistant
027superintendent for business, Michelle Stevens, who's our director of transportation, George Brady, our assistant superintendent for technology and innovation, and we have our associates PTA president, Laura Schwab, on it. We have parents, um, three parents that are on the committee and we had a lot of topics to cover. So, we talked about the scope of the committee. We talked about the history of transportation in South Orangetown. We reviewed the two transportation studies that were conducted over the past 15 years. We looked at current bus routes, our carriers. We work with three providers, our current fleets and buses. And we also talked more about this app uh that we're in the process of procuring through Transfinder. And this app will enable parents to have real-time notification about when their child boards and deboards buses tracking. It will
028enable the bus drivers to drive more efficient routes. It will eliminate the need for unnecessary bus stops and we're also going to streamline and further centralize stop to reduce route times because some of our routes are just running way too long. And this also will address uh pollution and traffic in the community. So, we're really excited. The committee is fired up and George has been working on procuring the app and we also will be um rolling that out this spring and piling it on some of our buses and collecting real-time data to see what that ridership looks like on a daily basis during sports seasons and throughout the school year. So, we're excited about that. So, uh upcoming board presentations. So, you just heard from John Galino. Thank you, John, for an update regarding the
029addendum to the districtwide safety plan. We will hear from our auditors uh just in a few minutes from RS Abrams and our capital construction update will be presented at the next board of education meeting January 27th uh by Clark Patterson Lee and Palumbo Group. At our next board meeting, we will also provide a state aid update and that will come from Miss Espanol and we will hold our very first budget workshop and that is on Tuesday, January 27th. Again, this year, like every year, we are facing a challenging budget season, and this is due to flat state aid. Um, Miss Corbel uh attended along with some of our um administrative team a legislative webinar last night where we were talking about um state aid for the district, particularly the regional cost index and for Rockland
030County in particular, which is presenting challenges for us. You know, we have a 2% tax levy and our costs are rising at higher than 2% and Miss Aspenal outlined this in her budget presentation before the break. One of the things that's working in our favor is um we have a notification clause in our contract now thanks to Dr. Lloyd's work over the past few years along with the board of education where we do have notification from um our staff who are planning on retiring and we've received notification for a number of people and what that does is it really strengthens our position to plan financially to forecast to get out and fill positions we need to fill earlier which means we're going to be getting more talented staff um and we're going to be out
031on the job market sooner and it also will help us realize uh real cost savings as we go through this budget process. process. So, Dr. Lloyd, I always tell him, it's a game changer for us. I don't know how we operated uh prior to this, not knowing who was leaving, when they were leaving, and sometimes really backfilling positions at the last uh hour. So, thank you, Joe, and Board of Education for that. It really our administrative team feels very good um heading into this budget season. Moving on to some um club celebrations at our high school. Our DECA club competition, which is a club that prepares high school and college students for careers in various fields such as marketing, finance, hospitality, and management and aims to develop leadership skills and entrepreneurship and further supports our
032district's financial literacy goal. I see Miss Jacobs is here um who leads the club and I'm happy to share the results of the latest DECA competition. So we have seven students that have qualified for states in March. One of whom is sitting here at the end of the table. Jaywan Chay uh also Lucas Wittk, Cheyenne Issacs, Rihanna Patel, Lulu Dicki, Claire Cho, and Haley Gornfeld. So please congratulate them uh when you see them. And I know Jaywan, you and I were talking beforehand, and I don't know if you want to uh just share anything with the group. >> Thank you, Dr. Koul. And just a small correction, it's actually nine students who qualified for >> Sorry. Yeah. Who am I missing? Well, we'll figure it out. [laughter] >> Yeah, we'll figure it. >> Sorry about
033that. >> And Emma Carr and Patrick Burn. >> Oh, Emmed Park. Okay. >> Excellent. Thank you. And we're happy to announce nine state qualifiers, which is a big increase from the two we had last year where we restarted that as a club after being on a hiatus since co and we plan to come up to one of the board meetings soon and talk about everything that our club does. So, thank you, Dr. >> Awesome, Jaywan. We'll definitely have you up soon. Thank you. And thank you, Miss Jacobs. [applause] Uh we also had our senior allcount music festival. So this past weekend we had 24 Tapenzy High School students perform at the Rockland County Music Educators Association senior allcount festival in North Rockland. I know I saw an email from Mr. Bennett uh when they got
034back. Students were selected to perform based off of their New York State School Music Association scores from last spring's competition. So, congratulations to those 24 students. Also, before the break, we had our 10th um DARE graduation with Orangetown Police Department um and our central office administrators attended along with um Dr. Corey and Miss Grace at South Orangetown Middle School. And this was the class of 2025. The evidence-based program teaches sixth graders the steps define, assess, respond, and evaluate that they can take towards making safe and responsible choices. And this was the first year that they displayed all the kids posters up um in front of the stage. We had an amazing turnout of parents and we're just always appreciate appreciative of our partnership with um Orangetown Police Department and the DARE program and the officers
035that lead that program. It's making a big difference for our kids. So, thank you. Moving on to some athletics highlights. I know I talked a little bit about basketball. Uh, the Journal News recently selected several of our student athletes from Tapenzee as their players of the year for fall 2025 sports. Congratulations to Laney Bao, Rockland County Journal News Girl Swimmer of the Year. And you've heard us talk about Lonnie um, many times throughout this year for her amazing accomplishments in swimming. Alyssa Chia, Rockland Journal News Volleyball Player of the Year, Chia, sorry. And Bridget Dunn was the Rockland uh, Journal News girls cross country runner of the year. So, we had three athletes um for the journal news, which is incredible. And let's see, what else do I have? Okay, I talked about um DECA
036uh the legislative webinar. I just want to thank our administrative team and Miss Corbel for attending that last night. I know there were a lot of um items discussed, foundation aid, the tax cap, which I mentioned earlier, uh the regional cost index that Rockland County is not really receiving its fair share. Um they talked about the bus mandate um and school safety and possibly um us being able to use some of the expenditures that we spend on school safety as exclusions when we go through the tax cap process and and calculate the tax cap formula. This is something that Lower Hudson Council superintendents [clears throat] have been advocating for. Rockland County school boards, Westchester school boards, Long Island school boards, really all the school boards across the state. And hopefully we're going to get uh
037legislative support so that we can start to expense some of those items as exclusions rather than um not being able to have exclusions when we calculate the tax cap formula which will help us from a financial standpoint. I also want to clarify um something that was brought up at the last board meeting before the break regarding the food pantry. Um, and in the September 5th board report, uh, which was back at the beginning of the year, there was information in the board report that talked about the food pantry falling under the family engagement center and that no one had touched it since the spring is what the board report had read and that the food pantry um, had a mice infestation. The plan was to relocate the food pantry to the snack bar across from
038the auditorium at Tapenzy High School. However, it never occurred and unfortunately there was a lot of food that had to be discarded. So the clarification is I had said that we hadn't delivered food since March or April. I was referencing the board report that said the spring and actually we did do a food delivery one in May uh and one in June. And uh everything that Dr. Arietta described at the last meeting is is where we're at. We're offering gift cards and we are still delivering food to those families that really need it. Last but not least, but finally, I I want to congratulate uh Jaywan Chay for being accepted to Yale University. So congratulations. We will be attending you all in the fall. We didn't know I was going to do that. [applause] Congratulations
039for >> Thank you. I actually haven't committed yet. So yeah, we'll see. We'll see. But >> whoops. >> My top choice right now. Yeah. >> Has been accepted. Sorry. >> Thank you. >> And that concludes my superintendence report. >> Yale would be lucky to have you. [laughter] >> All right. Um so we have the superintendent announcements. Um now we have the board presentation from the audit committee. >> He's coming right now. >> Virtual. >> So we have Mr. Chris Schneider presenting virtually the risk assessment update. Um it's really an assessment on internal controls in various areas of the school district uh processes. Hi Chris. >> Hey Natalie. Great. >> Thank you. >> You're all set to go when when you're ready. >> Sorry, I was following along on the YouTube live stream and it's a
040little bit laggy, so I wasn't hearing this one. >> Ready to go now? >> Yep. So, >> thank you all for accepting me virtually. So, should I be sharing my screen or do you all have this in front of you? >> To share the screen. >> Okay, sounds good. >> Oh, actually, I need I need access for that. If you're able to give that to me, great. Otherwise, I'll just speak descriptively. >> You can start and then >> Okay, sounds good. So again, my name is Chris Schneider. I am representing RS Abrams. We are the internal auditors for the school district. We have been the internal auditors for a series of years. So what I'm presenting today is what we call a risk assessment update. As internal auditors, we're looking at your internal controls, your
041policies, procedures across different processes and subprocesses at the school district as recommended by the office of the state controller. again that also the state controller or OC as I refer to it releases a pretty lengthy list of controls and areas that district should have in place so as to um best operate and uh have financial safeguards over again the financial operations of that district. So, if you go to page five of the report, there's a chart here that outlines all of the processes and subprocesses that we look at each year. On the prior page, page four, there's a series of specific processes that we've looked in at in prior years and previously presented to you and to the audit committee. um for this year. Again, in this risk assessment update, we're choosing a series of
042these subprocesses, doing procedures over them as detailed within the report and then providing what we call a control risk rating over that area. So, indicative of the processes or lack thereof in place, and then any recommendations that we might have over those specific areas. So, for this particular year, fiscal year 26, we did this risk assessment update. We looked at your food service operations, extra classroom activities, and then we looked at information technology and a variety of areas considerations within there as well as state aid and grants including Medicaid um your stack processes around special education, etc. So again, we did meet for a lengthy discussion with the audit committee back in December. So today's presentation will be pretty high level. But long story short, the good things to report are that even though there
043might be recommendations in this report, we have attributed low control risk ratings to each of the areas that we looked at. And then of importance to is our recommended area to be doing a a detailed cycle or intensive review for which is extra classroom activities. If you look through the report, there are a series of items that we did point out there around extra classroom activities and thus that's the basis for recommending that particular area. So again, if you all as the board accept this report, we will then proceed with testing that area as our cycle as our intensive review for this particular year. So with that, I'll pause. Are there any questions about the report or anything that you want me to go through in detail? Not specifically. >> I I don't have any
044questions, but I do appreciate the recommendation about the class accounts and club accounts, and we've had those conversations. So, >> yeah, great. And I I just want to thank you, say thank you to Jen, to Natalie. Again, audits of any kind are are not comfortable. We have to ask a lot of questions and and really, you know, knock on your door a lot, but they handled it well and you're in good hands at this district. it it it over and over again um that gets drilled down that I'm thankful for the people that we have and the positions that we have and the hard work that that we all do that they do and um the recommendations tend to always be um good recommendations and low you know low risk. So thank you for that
045update. >> Yeah, appreciate it. >> Yeah, thank you all. Appreciate it. >> Thank you Chris. Pleasure working with your firm too. I appreciate it. >> Thank you. All right. Um, so we have board discussion. You good? Um, so I did have a a committee report to to report back on from December. On December 17th, we had a facilities committee meeting and I just want to read the summary notes. Um, emergency resolution passed for heating issues, CPL, uh, to plan specifications and obtain uh, vendor contract for work. Um, and obviously many of these things have already been done because this was the meeting back in December. Um, phase 2 A, the high school auditorium schedules in process. Construction time frame is from June 2026 to January 2027. Uh, we have phase three s all contracts were
046awarded. Casework uh contract was awarded to Meteor CPL to notify all contractors. Then we have the multi-purpose field plan. We have a subcommittee was formed to facilitate planning. Subcommittee established location and rough image image and ideas to be provided to CPL for formal design and pricing. The field work will need to be paired with at least 10,000 of interior work for filing with SEUD to be eligible for state aid reimbursement funding to be proposed as use of capital reserve. Then we have projects for the May 2026 vote. Um amount to be determined and approved by the board during budget development uh for those projects recommended to be spent on infrastructure and safety needs. The facilities director along with architects is forming that list. Then we have the high school fitness center renovation under phase two
047includes removal of wall and insulation of HVAC. The athletics director expressed the following. Uh need for new equipment has existed for several years and cabinet members requested uh for conversation to be part of budget development. An equipment replacement plan and an update quote updated quote for evaluation of funding and purchasing. Board member requested the same. >> So just to to add on to that last piece with the fitness center since the meeting we've had several meetings uh myself with Mr. Espanol, Mr. Dr. for Arietta and Mr. Pillah. And we have some quotes. Uh there's some good news as far as the floor. It is um not not as does not need to be abated. And as a part of the quotes that we got for the equipment, we also um got a quote for the
048floor or we're getting a quote for the floor. Do you want to add anything? >> Yeah. And we have a facilities meeting tomorrow. Um, but we do have uh a financial plan in place to make sure that when we renovate the space, we're putting a new floor down as well as getting equipment. Some of that equipment will be leased, possibly the cardio equipment. This is what other districts have done. And some of that equipment will be purchased over the next several years. >> And, you know, I just want to take a moment to to thank George. Uh, I want to thank you for your input on in that conversation. Um, sometimes it takes somebody that may not be involved directly to something to have an outside view to really uh benefit the collective and I
049really liked your take on it and uh I just wanted to thank you for that >> and we're excited to get this project done because it's a long long time in the making. >> All right. Um so with board discussion do we have uh let's see since we don't have a full board we can at the next meeting discuss committee memberships together as a collective. Um and then is there any agenda items that you want to speak to prior to um motion? All right. So then we can motion to approve consent agenda categories 8 through 11. Thank you. >> Thank you. >> All in favor? >> I >> All right. Um, any new business to discuss prior? >> Okay. >> So, just one more thing. Last night, uh, as I mentioned, we had the the
050basketball game at the high school and we had a little bit of a problem in the back gym. We had a leak just because the the steam pipe was leaking. Uh Jean Carlo who's here, our director of facilities was up on the roof within a half hour. Um we were able to to mitigate that issue and um just thank you for being there and addressing that with Mr. Pillar, myself, Miss Luciano. We did have to postpone the game and we are rescheduling it. It was the freshman game, but our our visiting team understood the issue. But I really appreciate you being able to address that. >> I want to update the team up there tonight. Uh it just seemed to be a couple of joints. >> This is the high school gym. I'm sorry. >>
051The back gym. >> But it it caused the game in the >> Yeah, the freshman game. No, the main gym was fine. Those games went on no no issue. It was in the back gym. >> I traced out the line. I told you. >> Can I ask a crazy question? I mean, not crazy question, question. Um, sorry. Does the back gym have asbestous top? >> Back has wood floors. >> Wood floors. So, no asbesus. >> Floor was done years ago. >> Okay, good. That That's good news. I like that. I like that. Thank you. >> All right. Well, thank you for your hard work on that. >> Yes. >> All right. Uh, anything else? Good. >> All right. Well, thank you everyone. Um motion to adjourn the meeting at 8:17. >> Motion. >> Second. >>
052All right. >> All in favor? I >> I >> thank Thanks everyone for being here. Uh