001Stand for the pledge. Thank you. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Welcome everyone. It's nice to see a full house here. Um, apologies for being a few minutes late. Um, motion to reconvene to a public meeting at 7:50. Thank you, Dave and Diana. All in favor? I I Were there any more chairs? I mean, we need to look for any more seats for you guys because I don't want you have to stay long here. If anyone feels like they need to. Can everybody in the back hear us? So, yeah, we'll speak loud. All right. We could start with board announcements. Any anyone have any board announcements? Yeah. is more announce.
002Nope, I have nothing. I'm good. I'll just say I I was not uh able to attend the um what did Miss and Miss Nunla call it? Oh, career day. Yeah, career day at William O'Shea and I was very um sad at that. But um I just want to take a moment to to thank her for just being an amazing example of what this district is. She goes above and beyond. um she really shows that there's always more you can do and you know every time I see her just doing something that she doesn't need to be asked. She just does things that are amazing for these students and I appreciate that so much. So I just wanted to make sure I took a moment to say that. Thank you. All right. Uh we can move
003on to superintendent's announcement. All right. So, welcome everyone. Great to see so many people out here tonight, especially I know how nice it is outside and it gets dark later. We really appreciate you all being here. So, tonight we are going to recognize our student volunteers who've committed their time to our local fire departments and ambulance cores. And this is the first time we're doing this. The idea for recognizing all of you tonight stems from a conversation that I had back in the fall with trustee uh Miss Corbel about she had asked you know how many kids do we have volunteering at the same time we were having the high school volunteer fair which was started a couple years ago where we really have our local community- based organizations come up to the high school
004introduce our students and hope to get more volunteers. Well, we we learned that we had almost 30 Tapenzy High School volunteers across our fire departments and ambulance corps and we thought it would be a really nice thing to do to recognize your service. So, I just have a few words that I' I'd like to share. So, we were, like I said, pleasantly surprised to have close to 30 Tabsy High School volunteers and we just want to uh recognize and celebrate this wonderful achievement and thank you for going above and beyond to give time to provide such an essential service and resource for our entire community. As everyone knows, our students have challenging schedules. They participate in many extracurricular activities outside of school and still manage to make time to volunteer. and it's because they care
005and they understand the importance of serving in our community. I also want to share that six or actually eight of our students, I'm not sure if it's six or eight, uh couldn't be here tonight because they're enrolled in the emergency medical training course, EMT course. We also have some EMT graduates who are here tonight. Uh and so we asked those students to I'll recognize them tonight, but we invited them to come uh to our next board meeting on May 13th because they're in class right now. Um, so at this time I'm going to read uh the names of our student volunteers with Mr. Finn. We'll ask you to come up to the to the DAS and receive certificates from the board of education and from the district. Also joining us tonight we have R Wayne
006Wayne Romeisher who's the chief of the Orangetown Ambulance Corps and Kenny Gordon the chief of the Orangetown Fire Department who have been great mentors and an inspiration to our younger students to continue to volunteer even beyond their high school years years. So without further ado, uh let's bring up our student volunteers and I'll call you one by one. If you could just come up and then we'll give you a round of applause and you can stand up here uh and then we'll get a picture. Right. Okay. So we're going to start in appreciation of your efforts to elevate, engage, and inspire the community through your firefighter volunteer contributions and in supporting our tradition of citizen involvement. awarded on April 29th, 2025 from the board of education and district. Aiden Mcieran. Aiden, come on [Applause] up.
007Congratulations, Michael Angelman. Michael Julia Spano. Some of them might be in class. Sean Fagan. Sean here. Congratulations, Alec Kalishian. A Okay, they could be watching from home. Addison Temple. Is Addison here? Congratulations. Thank you, Brian Lynch. Congratulations, John Peneda. [Applause] All right. Now, moving on to our ambulance core volunteers. So in appreciation of your efforts to elevate, engage, and inspire our community through your ambulance youth corps volunteer contributions and supporting our tradition of citizen involvement. Emily Acasta, congratulations. Thank you, Jacqueline Acasta. Congratulations. Thank you, Andrew Katator. Congratulations. Thank you for your service. Tara [Applause] Carolyn, Kate Collins, [Applause] Abby [Applause] Kandori, Emily Dabonis. Congratulations. Congratulations, Maya Epen. [Applause] Sean [Applause] Fagan, Alex [Applause] Frolley, Rian Hardigan, Rianne, sorry, Rianne. Okay. Lily Hassenfist here. Emma McHugh. Lauren McCieran. Congratulations. Congratulations, Grace Monte Marano. Sorry, [Applause] Grace.
008Congrats, Kate Bohill. Congratulations, Kate. Brendan O [Applause] preverisher. Congratulations Kate Sardo. Congratulations, Joey Juan. [Applause] Oh, Mia. I got it. I got both. I got both. Mia, thank you. Mia Petronic. I'll find it in a minute. And last but not least, and they may not be here. I have to find the name. Uh Megan Reck, is Megan here. And those are some of our EMTs. I have your certificate. I'll find it in a minute. So if you guys want to let me find her certificate because we don't want a picture without you with one, but if you guys want to talk to Mr. Trolo and try to figure out the picture while I'm finding these. If I could just say something. Oh, absolutely. Please. as a as a volunteer life member of a local ambulance
009corps. I I couldn't do fire. I'm sorry. No offense, guys, but you guys do the best work. We need volunteers. So, thank you so much for everything that you do and keep on with it because one day you'll be a life member and it's totally worth it in the end. Awesome. So before we take the photo, I do want to acknowledge and recognize the EMT students who aren't here tonight. They are in class and that is Avery Carter, Nina Gil, Ria Jose, Kira Loko, Mate Shing, Julia Spano, and Megan GC. And they are invited to come to the next board meeting on May 13th. So we'll have an opportunity to celebrate their achievements. I just wanted to reiterate what uh Miss Corbell said. Uh you guys are first responders. I mean, you guys have taken
010an oath, a pledge at a very young age when most kids aren't thinking about civic service, volunteering. What you're doing is extraordinary. I mean, I can't get over how many of you are are up there right now. I'm I was actually very surprised when I heard the number. Don't take it lightly. It's it's an immense amount of responsibility, but your community appreciates what you do. There's a lot of long hours, a lot of long nights. Sometimes you have to walk this path alone, but it's extremely rewarding and I can't acknowledge how beneficial you are to your community, to your country, etc. You guys are doing a great thing. I hope you stay with it. And being a first responder is a lot of responsibility that I'm sure you guys do great with. So, thank you
011once again. Congratulations, [Applause] everyone. Let's go. Come on. Sorry. Oh, sure. Thank you guys. [Applause] All right. So, before I go on with my superintendence report, I'll give you guys an opportunity just to say your goodbyes. You don't have to stay. You're more than welcome to stay for our exciting board meeting, but otherwise, I know you have a lot of other things you'd rather be doing. So, thank you guys. Congratulations. Nice. signal today. I guess she was supposed to be here together. Watch me. So, I'm just going to continue on with my superintendence report as they are filing out. So, as you know, we have a lot of students uh who attend Rockland uh Bosey's CEK program. We have uh close to 70 students who are in attendance in that program. And we had six
012Tapenzy High School students who attend the Rockland Bosey's career and technical programs compete at the New York State Skills USA leadership and skills competition last weekend. and Tapenzy High School's Alex Frolley and her teammates from other districts won first place for crime scene investigation and are elig eligible to compete in the national competition in June. So congratulations to those six students um and and and to the team for their tremendous accomplishment. Also, our Sobots uh 6911 team, although they did not make it to the divisional playoffs, they did perform very well at the world's competition in Houston, and they learned a great deal, uh during the spring, over the spring recess. So, Sawbots will be visiting with us at the next board meeting on May 13th. So, I don't want to steal too much of
013their thunder, but they were greatly appreciative of the district and the board of education support. Uh, and they had a phenomenal time at the World's competition in Houston. That's the fourth time our team has attended Worlds in I think nine years, which is an incredible accomplishment. So, congratulations to Sobots. And lastly, I just realized the third page of my report didn't print. That's always fun. Um, but I do want to acknowledge that I went to uh the Hall of Fame, Rockland County Hall of Fame sports uh celebration this weekend and they honored one of our very own former Tapenzy High School graduates. Stephanie Mills Clearary was honored at the Rockland County Hall of Fame and they also acknowledged our fall cross country track team for winning the state championship. So, it was a really cool
014event. There were over 200 people there and we had former retired PE teachers and coaches who came. Uh, so Mr. Lynch was there. Um, Mr. Drievous was there and Mr. Park, who I had never met, uh, actually flew in from Florida. So, it just shows you what kind of community we have that they all came out to support Stephanie and she is a current uh, parent of ours. So, congratulations to to Stephanie for being inducted into the Hall of Fame. She graduated in 2001 and scored, I believe, the number, and Mr. Pill, correct me if I'm wrong, 2,155 points, which is the Tabenzy record, and no one's ever come close to breaking that or the record that she sent at Ithaca. So, congratulations to her. [Applause] All right. So, we have uh PTA president's reports
015coming up. I just have to find my sheet. Hang on one sec. And I believe that uh Jorie Pñena is here from South Orangetown Middle School and is going to make a report on behalf of Andrea Kochia an is that correct? Jory, come on up. Hi. Just come up to the podium. Um you'll give her the mic. Yeah. Welcome. Yep. Hi everybody. Um, sorry. Okay, so we have an exciting event. It's going to be here in this library on Monday night during our um, our board meeting next Monday on online safety. So that's going to be 7 PM here. Um, we will have this senior assistant district attorney Jerry Demani. We'll have a bunch of TZHS students talking about their experience with um how they keep themselves safe safe talking to the middle schoolers and
016middle school parents and we'll have the um SOCSC technology director George Brady. So it's going to be a really dynamic event. Um huge thanks to Amanda 11 who has organized this. This was made possible by a grants from um the National PTA and Google. Um so looking forward to that. Next week is our teacher and staff appreciation week at SS. So, we're going to be having I think I me and some other volunteers will be here at lunch tomorrow getting students to write notes to hang in the lounge next week. We have a bunch of treats and snacks on the way coming all week. And then we've got a lot planned for the rest of the year, but we all the highlights are eighth grade dance on June 6th. Um, sign up and get those
017tickets. Um, and the eighth grade moving up breakfast. So, I think I covered most things. Thank you and thanks for coming up. Appreciate it. Next we have Laura Schwab from Sosies. Welcome Laura. Um so we have a couple of fun things coming up. Um we're working with a company called Booster to pilot a fund run fundraiser at a Cottage Lane. Um basically the students can set up their website. They have a link that they can share out um and they earn prizes at various levels. Um we're going to use the funds for an upcoming family funday um our general PTA fund activities and also to start funding the 2026 fifth grade field trip. Um we're trying to explore some ways that we can alleviate the cost of the fifth grade field field trip for the
018families. Um so we can do reporting on this fundraiser to see how much money each grade raises. So, we're going to take a portion of what the fourth grade raises and ear mark it for next year um to try to lower that cost. And we have some other ideas for fundraising for next year. So, the hope is that by the time the kids get into fifth grade that we can potentially have the field trips be free for them or very low cost. Um so, the actual inschool part of the program is going to start on Friday. There's a kickoff video introducing the theme which is Castle Quest. And every day from the 5th to the 9th, the kids are going to watch short videos. Um they follow this main character as he learns the six
019virtues of a true hero. And then the fund run will be in school uh students only no families on May 13th. Um and the cool thing is no matter whether or not you start a website or fund raise any money, every student gets to participate in the fund run itself. Um we're also working to finalize some additional incentives for like the top earning classes in each grade. So there'll be more on that to come. And as an added bonus, if we reach our fundraising goal, Coach Jacobs, Dr. Paige, and Dr. Koulot have graciously agreed to take a pie in the face. So, the kids are very excited about that. Um, and I just want to mention that the idea of this fund run actually came from the SAC reps. They pitched the idea to Dr.
020Paige. Um, and we actually had two student reps at the initial meeting with the booster people. They had notes, they asked questions. Um, it was really actually very impressive. And after the meeting when the kids left, the booster people said in all the years they've been doing this program, they never had students involved. So they were very impressed with um the students as well. So we're excited for that more uh I guess at the next meeting. So I mentioned a family fun day. We're partnering with AJ Walker at the family engagement center to host a family fun day. Excuse me. It's tentatively scheduled for June 7th from 11 to 2. Um, we're going to have music, face painting, some athletic stations, food trucks. Um, we're still finalizing some other activities. Uh, it'll be free for
021attendees unless you want to buy food. Um, we new this year we're going to host an incoming kindergarten family meetup on June 9th um from 6:00 to 7:00 p.m. at the Schaefer Pirate Playground. Uh, we're going to have representatives from Cub Scouts and Girl Scouts. Um, we're going to send information home with the families next week when they're doing their kindergarten uh, screening. Um, so just a way for parents to meet each other, the kids to meet each other before they start school, maybe have playdates over the summer. Um, so when they come in September, maybe they'll know some friendly faces. Um, what else? We have the school supply sale that started. Um, flyers have been back home. If you're placing an order, make sure you put the class that your student will be in
022next year. Um, and they will be at the school when you when the kids start in September. So, we're also going to give that information next week to the incoming kindergarteners. Um, and then last but not least, we are also doing teacher and staff appreciation next week. And starting tomorrow, we're going to have uh some signup sheets on our website for volunteers um and donations. Thank you. [Applause] Uh very glad to hear that the kindergarten kids are getting together in June. That's awesome. Very cool. Tapenzee High School. Is Michelle here or Samantha? Oh, Dabberto. Okay, so they'll report at the next meeting. Okay, thank you guys. All right. And so I think we're going to move on to that concludes my superintendent report and we'll move to public commentary and then we'll do the presentation
023from the construction. Okay. All right. Do we want to go get I imagine there's public commentary. Okay, assuming there is public commentary, public protocol, there isn't. All right. Well, I appreciate that. Uh, thank you for coming. Public commentary is over. That was the fastest public commentary we've ever had. All right. So, continuing on, we have from Clark Patterson, Lee, and Palumbo Group. We have uh Mike Bogle and Lisa and uh Mr. Kern is here along with Mr. Rallow to give us a construction update. Good evening. Feel like the weatherman. Green paper tonight means things are on track. Yellow means caution and red means look out. That was the weather forecast back home. They were talking severe thunderstorms and glad I'm here. Um the other thing I have to admit is I can't see. So when
024I printed out today, everything came out on the big paper. So I don't have to put glasses on tonight. Nice. Uh tonight with us is Lisa Felcion from Clark Patterson Lee and Michael Devogal. We'll be talking about phase one, phase two of the project. Uh not the steel Lisa Thunder, but we have an update on phase three, which is the middle school and a couple other projects going on and what we did over what we did over our spring break. Um so without further ado, Mike Good evening. Thanks. So, I um uh I put together a presentation to uh highlight some of the things that um we're looking forward to for 2025 and also we'll highlight uh uh the work that we did get done uh over spring break. very happy with uh the work
025over spring break how it went and always happy to report on work we got done rather than the the stuff we're looking forward to. Uh we'll like I said go through phase one and two uh the summer packout plan. Uh we'll include the scheduling. Um we'll touch on like I said the spring break uh work that we did. Uh then we'll go into the scheduling project summaries and the um uh Q&A. Uh then at the end for William O'Shea for uh 2025, uh we're going to start off with um limited ACM removal. Um that'll then take us right into the 15 room uh renovation that we're doing in ENF areas. Um basically it's the it's a very similar uh uh scope for both schools. uh moving into HVAC system uh upgrades, new data lines. Um
026both gyms are uh complete with their uh um HVAC upgrades, new electrical service upgrade for uh Cottage Lane and uh the um uh renovation of the former entrance lobby at Cottage Lane as well. As you know, we moved the main lobby uh last summer. The start date is uh June 27th this year and uh the substantial completion is uh August 23rd for phase 2 at the Tapeny High School. Again, we're starting with asbestous abatement. Uh we're moving into the renovation of 23 rooms in the 400 wing. uh new data lines, new HVAC, uh boiler replacement, upgraded um classroom electrical, and uh backup heating replacement. For phase two, our start date is also the 27th, and we're completing one day earlier with a substantial completion of the 22nd. Our uh packout and timeline to um uh
027bring everyone back up to speed. This is always a work in progress that that kind of develops uh uh through our um facilities meetings. But the three things I want you to pay attention to. July 5th is the um onset of the uh uh districtwide asbestous abatement. So there's no access to schools during that period. July 5th to July 19th. Uh then the greens are uh staff returning to unaffected areas. Keep in mind, we'll still be working in the schools, but we have a plan to section the construction from the from the balance of the school. Uh, and in most cases, you're 60 to 80% open uh except for the uh for the construction. And then the final green is the uh when the staff returns uh to the classrooms to set up. There's um
028one thing, and Jack Row put this slide together. Uh, one thing that um, uh, I'm I'm a little bit put off by on this is, uh, July through August. Just one word, construction. It just seems to underell us a little bit. But, uh, Jack can, uh, talk a little more detail about the pack plan. Jack, if you want to come on up and talk. That's a big construction. So basically what we what we planned, we met with all of the principles uh sometime around February and uh put a plan together for this. Um obviously we have uh I think 4,500 boxes uh which you think seems like a lot but it's not. When you start to see all of the stuff that came out of Schaefer last year and we packed I believe two and
029a half trailers full. Um there you know there's it's not you know it's not a lot of uh boxes. So, we got boxes, we got tape. Um, we've actually packed out for spring break. Um, two of two of the rooms at the high school. Uh, we also did some stuff at uh, Schaffefer and Cottage Lane. Uh, just a couple of packing uh, things that that the teachers have been doing um, and getting stuff out. Uh, around miday, we are planning on getting uh, some trailers. I know we have a trailer at Schaefer as well already uh, with some stuff in it. Uh what what our plan is around miday we're going to uh get get trailers into the buildings and start to pull that stuff out. Uh this is especially important at the high school.
030They have exams going on in miday. Uh we want to be very wary about what we take out of the high school and you know uh they have AP exams. They have finals coming. Uh that that's really really important. Um, again, Mike and the guys did a great job over spring break. Um, I can't tell you the amount of work that we got done was just incredible. Um, George, George and I have talked uh we have a plan uh and and we're going to, you know, uh work on that as well with a third party contractor uh pulling out smartboards and then George's guys and and my my guys will uh start to pull out phones, uh wireless access points, um computers, uh you know, all of the all of the wonderful things that we
031have in the buildings. Um and that'll happen right around the end of June. uh probably somewhere around I think June 18th or well we were looking to do the smartboards a little earlier. Yeah, I saw that email. Yeah. So, which is you know that's fine. We just we got to make sure we can. Um that being said, uh right around the 26th, that's the half day of school. We're going to have movers in and everything is going out into the trailers. um get get them done. And then uh we actually pushed off from Mike, if I hope you don't mind, I'm going to just mention uh we pushed off to June uh July 5th. Uh what this allows is this allows the camps uh that happen at Tapenzee High School to be in session before
032they'll do uh two camps uh from June I think it's June 20 28th or 20 something like that to uh June 30th to July 3rd, that's what it is. And then the second group of camps will happen after the abatement is done. The abatement should finish. Uh they'll be back in the school on the 18th of July. And then the the second group of camps will happen um you know, morning and afternoon. So uh again, substantial completion uh construction and and I I use that word sparingly. It's a lot of construction. Um but you know you can't stress it all out in here because there'd probably be about 12 pages. Uh so construction happens August 22nd. Uh we have substantial completion. We have moved this up uh this timeline you know for uh basically we
033learned our lesson from last year. We don't want to have the same thing that we had last year where we we had no time to get it done. So we moved this up. We have the 22nd for Tapenzee High School. We have the 23rd for Schaefer and Cottage Lane phase one. Um and we will have Apple cleaners in there or we will have a set of cleaners in there. Yeah. Um and and movers and everything will be back in place. I just I just wanted to go over that uh essentially day by day since we have such a large uh teacher population here tonight. I want to make sure we're all on the same page. So the hard stop of the construction is the 23rd for Schaefer and Cottage Lane. Okay. What's the high school?
034Uh the high school is the 22nd. 22nd. Okay. So those are those are substantial completion. Basically what that means is all contractors will be out by end of day on those days. Right. All right. So they're back in August 27th. Correct. Yes. So that gives them the 27th, 28th, 29th. Yeah. Basically it's 23rd through the 26th and then the 27th uh staff is is uh back in for superintendent conference day. So the classes are being cleaned 24th, 25th, 26th, correct? And and probably and throughout the summer. So one of the things we're doing differently this summer is we have cleaners that are going to be in the building. I just want to make sure that the teachers have enough time. I also have a question. Are we going to be able to go through like
035we did our walk through after the cleaners are there to make sure that there's nothing that's Yeah, we'll schedule a walk through before we open before we open for the kids. We always make sure nothing's missed for them to have to clean up. Absolutely. Yeah, I think we appreciate understand that the proactivity cleaning up the summer was a great response to last year. I think that there were a lot of concerns. We listened to them. We're moving past that trying to make um a better attempt this summer so nobody's put out. But I just want to make sure you have all the dates in line so there's no confusion or misconception. So it's essentially 23rd. It's the last day. We'll just say that's that's the worst case scenario. 23rd for all the schools. So 22nd's
036a little bit earlier and then you have 24th, 25th, 26th are cleaning. Correct. And the teachers can come back in on the 27th or do they come in during the cleaning? Uh they will be back in on the 27th. Okay. 27th. Yes. So then the 26th looks like will be our walkth through. Can we do a walk through before that to see what the stage like how it is? What day? Last time we did a walk through there things. Make sure we do one or two to make sure that the teachers aren't walking into a disaster zone again. So do you want to do one on I would say there's a lot there's a lot that's going to happen in those few days. Um but I would say the 26th. We could probably do the
037afternoon or evening of the 26th. That would be the best time to do it. Probably be ideal. Yeah. Yeah. Any deficiencies? We have some type of contingency plan. Yeah. There won't be there won't be any deficiencies that are uh major. Uh where we have, you know, dirt and all that other stuff going on. Um if there's a couple of things, we we also now have the 27th 28th. Uh we'll have all my guys in there. We'll have um you know, Mike's contractors as well. uh to fix up anything that they may have missed. Um and then we return to school on the the 3. Um which gives us the entire weekend. Um so the teachers would be back the 27th, 28th, 29th off Saturday, Sunday. Correct. And the Monday and then they'd be back the
0382nd. That would be their day also. So they have four days. I think it's the third. They're back. Wait, so you're going straight to the third from the 29th? the second. So why does it say the second? All right. So really the 20 the last day in August the 29th that's the last day before the long weekend. Correct. So the teachers have 27th 28 29th you'd have three days to prepare. Correct. Is that going to be enough? What's that? That's not I'm sorry. All right. So, if we do our due diligence to make sure we're clean and we cook after ourselves, we stay on top of stuff throughout the summer. Nothing goes wrong. God forbid three days for each teacher to unpack the boxes. She's saying it's not enough time. She's saying it's not enough
039time even if it's completely 27th, 28th, and 20th. That's So, we have two superintendence conference days. All right. We may need to fine-tune this so we don't have a problem in the summer that we can't fix. Okay. Um, we're gonna have to be a little bit flexible. I know construction is very hard, but we're gonna have to try and figure out some type of concession. Not everybody's going to win, but I don't want anybody put out with a dirty little When we say superintendent's conference days, does that mean that they will be during uh trainings as well? So, the teachers might have to be somewhere else half the day and then have to go. So, they're not getting that full time. So, they're not going to have the full two days. Correct. Yeah. And it
040depends on count as three days if they're not getting the full three days. Well, then I think we need to re look at the schedule then at this point. Let's that's what we're going to discuss. I mean, we're we're not at the summer yet, but we do have time to fix it. We just don't want to be in the summer trying to backtrack, right? Exactly. So, can we look at fixing it as soon as possible so that you don't run into any issues even close to? So, we we've set the timeline at the facilities committee. We're confident that that timeline's going to work because we're getting the classrooms back over a week earlier. Typically, we always have two superintendent conference days. depending on the school and how much construction and who in that building is
041affected will depend on what the schedules look like in each of the buildings. But teachers who have um classrooms who've been renovated will obviously have a lot of time. We'll be giving them time over those days. But if those teachers are currently taking their training over the summer, their reading training or the the new phonics training, I mean like No, that won't that will not interfere that would not interfere with uh the superintendent's conference days. Is that correct, Mr. Arietta? No, we're getting all the training done. Yeah. So, that would not that will not impact it. Can we ask what a realistic time if you're saying three days is enough for the boxes? What would enough time be if you guys had other things during those days? Why don't I think we should put on
042a spot? No, I'm just and it would be nice to have an idea so when we do alter the calendar that we have a realistic expectation as to what they would need. First of all, the first day of school. Yes. So two days for two days typically on those days there are meetings at least for day. So you don't if you're going to meet you can't really do anything. And it takes I mean as these guys can tell you it's a lot of boxes for one class a lot of boxes. People will not be unpacking in two days because that's the way it is. And then some people have a lot of anxiety because they want their class to be fully ready and that's just not that's not positive. But it's a very personal space.
043I get that. You want to make sure it's 100% right. I think the the issue here, Brian, is that I don't feel like there's consensus among the crowd that they're happy with the time period with a lot of them. So, I think we need to revisit this. Okay. We could certainly do that. And we have now we have uh ESO representatives at our facilities meetings. So, we could certainly get input and if we have to adjust the timeline, we'll do that. We also have other um things in place like we did last summer to to help teachers outside of those two days. And we've done that and that's been consistent. We'll continue with that practice. So they'll have additional hours for the unpacking. I understand there was a wrench in the whatever plans, but we'll
044figure this out of facilities. We have representatives from both sides. We'll figure it out. Yeah. Well, we've been working toward, you know, we've been working toward getting as much done early as we possibly can. Um, you know, again, Mike and I sit, you know, daily basically. Um, and we talk about how we're bringing stuff back, you know, on the timeline as well. So, if we can finish early, believe me, there's nobody that wants to finish early more than, you know, Mike and I. Um, so, uh, we'll we'll sit and we'll adjust it and see what we can do. Thank you guys. I just wanted to say before you conclude, we really appreciate you being here. You've been here since the beginning of the project, Lisa, as well. Uh, we are in a much better position
045than we were a year ago going into this summer. Appreciate the timeline, the packing plan that you were able to to go out and talk with the staff about. I'm confident that we're going to be able to open school and hit the ground running in September. So, thank you. Thank you. Would you like me to finish? Absolutely. I didn't mean to cut you off. And and just a just another thing to keep in mind is not only have we been doing a lot of work at off hours, nights, weekends, uh we also are taking such a smaller footprint of the buildings. So, all of the other cleaning throughout the buildings will be done throughout the summer on a normal schedule. And really, it's just our work areas that we'll have to focus on when September
046comes. Uh so it it is if that builds some confidence, it it should because it uh uh it it's really something that we worked hard to get and uh and we're there. So, okay, spring break work. I did want to finish up, Ryan, because I I do want to toot our horn a little bit here. We we feel very proud of uh uh how we put all of this work together. Um, we uh uh worked real hard with the with the primes, with Jack's support, everyone's support, and uh we were able to pull it off despite last minute uh pitfalls. We were able to come through it pretty well. Uh starting off with um uh the high school, we had a uh some of you know, some some may not, but we had um an
047issue with the outdoor classroom uh at the high school where we didn't accept the u uh the finish. There was a couple other circumstances which made us decide and uh recommend that uh we pull the slab up. Uh the drainage was not correct. The finish we weren't happy with. Some of the break tests to test the concrete were a little bit off. Not enough on their own to warrant the the work that we did. But when you combine them all, we thought it was was smart to make sure that the uh the district gets what they're paying for and that it's a beautiful well-designed uh result. So, you can see that we um uh we had them pick up the uh the old slab uh realign the drainage and uh this is uh kind of
048how it came out. It looks beautiful. We did an architectural ring around the four corners to uh give it the enhanced drainage that it needs. And uh I can tell you I was here this past Saturday when it was pouring and I have videos of this situation working really well. It uh came out beautiful and if you get a chance, stop by. I think you'll be happy that uh that we took that step. In addition, we uh added the landscape that was in the contract and uh unfortunately this time of year when you add that landscape, that little planting island, um all you really see are sticks sticking out of the ground. Uh so I did want to add a slide just to show you what the uh what the strawberry will look like when
049it's matured and what it will look like in the fall. So we sometimes have to have that vision when we do this work. And moving to uh William O Schaefer, the work we did there was um most importantly the HBAC duct work um in the uh uh coaches areas. uh it was important that we get out of the uh the gym uh in the off season. So that that gave us allowed us to give more of the school back to you folks while we're doing the uh the summer work. So this is a a measure that we took to make sure that less of the school is being dominated by the work and it it worked out really well. You could see the result here came out beautiful and we're right on schedule with it.
050In fact, uh, in just a week, uh, this was two days ahead of schedule. Additionally, there was a stairwell that was left, uh, undone last year. Uh, we didn't want to take this on, uh, because we had a big enough bite, but we did want to get it done in the off season again so that we don't have to go to another remote area of the of the school to work. This helps us compress our work area and manage it much better. Uh this is stairwell A uh renovation which is just basically uh new LED lights and a new ceiling at Cottage Lane. Uh we did uh some striping and ceiling at the uh main entrance. I think that looks a lot better. Came out beautiful. Um really helps guide the uh uh the crosswalk
051there and it pops when you look at it. Really accents the uh the canopy. Uh in addition to that, we did the um uh the new service which will uh be switched over this summer. Uh really worked like clockwork. Fortunately, the weather was with us and uh this came out beautiful. All the uh all the uh inspections passed. Everything uh worked out great. There's a um uh all the new conduit underline and then it's uh it's locked in place with concrete. And this is the uh the result. That pad is where the uh ONR is going to drop their transformer. We're just basically waiting for them. We can move whenever they're ready. Uh we're hoping to have it installed before summer. Hopefully, we'll get that call. Uh but basically, we're waiting for them at this
052point. And we also had six locations where we needed to put in uh steel uh to finish up the support for the rooftop units. That went off without a hitch. Also ahead of schedule. Came out beautiful. all the testing is done and uh it's all passed. So, we're 100% ready. Uh the gymnasium, HVAC, you know, we we we had all this duct work laying down and we had this great idea to make a habit trail for the kids. Um but we couldn't get the uh the wheel in time, so we had to put it in the ceiling. Um the um looks beautiful. Really like the red. I think it it was a good choice. It really pops and you can see the piping before and after insulation. Looks beautiful. Then Tapenzee High School for phase
053two, we also did some work. I covered uh some of phase one mop up, but uh to get ahead of schedule on phase two, we did an asbestous abatement of uh room 415 and 421. As you can tell, what what the reason we did that is the two yellows are the rooms that we took care of. You'll see that that opens up that full corridor. So when when uh the close of school comes, we'll have that half corridor to kind of chase the abatement. So we have no delay because of the asbestous removal. the best skies will start on the right hand side on the uh uh the hatched area and uh the GC's and all the demo and everything will take place right behind them and with uh with the vision we have it'll
054just pass right through the asbestous will be done and these guys will just continue right through. So we we took care of that over the spring break. Uh and there is um uh now temporary floors in those two rooms. It meets the code. They're fireproof. They're not the level of of flooring that uh that you're going to get at the end of the summer, but it's a good stop gap just so everything looks good. We're able to take care of the asbestous. Again, that was really the important pivot. And this just uh shows you some of the uh feeder uh lines that we're doing. We dropped uh five new panels. These are for um uh power to the new HVAC system as well as enhanced power to all the classrooms. And it's a lot of
055work, you can imagine. Uh, and I just want to note just before anyone gets nervous that none of this stuff will be hot until we do the switch over in the summer. So, there's not a not a um uh any kind of danger with the wires hanging like this. But, you can see that this is just a lot of work and a lot of work got done. Uh, I th this this is um darn near completed uh at this point. all these feeders and all the drops and where they all land in in the different rooms. Next, we move on to the U boiler uh demolition that went off uh three days ahead of schedule. Um they the guys came in, they knew what they were doing. Shows on the left hand side the print
056of uh what we were um uh supposed to achieve. This shows a partial demo and then you can see the progression and the bottom shows the completed demolition. Everything is offsite. We're ready to uh uh demo that um that pad. That's the GC's contract. And then uh he'll put in a new housekeeping pad in its place to meet the requirements of the uh of the new work. And with that, I'm turning over to Lisa. Thanks, Mike. Sure. All right. Quick future project update. Um phase 2a, the high school auditorium renovation is out to bid right now. We have a bid opening scheduled for June 3rd. Um hopefully contract award in June and then anticipated construction will start next June, June of 26 through December of 26. And then phase three of the bond. So scope
057of work includes classroom renovations and HVAC upgrades at SS on the most of the third floor and the language hallway of the second floor. We have a boys restroom renovation on um the second floor in the language hallway, athletic field reconstruction, and a new walking path. And then I put the high school admin suite and S's bathroom renovation here. Um we are looking to bid all three of these projects as one set. So sort of like how the boiler room work absorbed into phase two. Um looking to bid all three of these in the fall. So moving forward, we're going to kind of refer to all of this as phase three. knowing that it comes from different funding sources. Sure. So, we received um SED approval last week on phase three. So, now we have
058approval on all three of those projects. Um anticipating a fall bid probably October time frame similar to what we did for phase one and two. We had a great um biders turnout for those and award contracts right before the holidays. And then right now anticipating a two-year construction for all of phase 3, 26 and 27. But I'm sure that's something we'll, you know, talk in facilities about a bit more. Um, budget summary for phase one. This looks very similar to what we showed you in January. Um, only change is Nickerson, a change order increase for casework. There were some additional requests at Schaefer for um, modifications and some extra storage in the 2025 classrooms. So, that 11,000 increase there reflects that change. Um overall all the prime contracts are still very healthy. We have lots
059of allowances left moving into um the second year except for the asbestous one. You can see a change order there. And finally, phase two budget updates. No change orders right now. These are just the contractor contract values um that were awarded. And all of these contracts um all the prime contracts have healthy allowances. So, we are financially in pretty good shape moving into this summer. How about your questions? I don't really have a question, but I do want to just say that during the summer, during those two months of big construction, um it's a big word. You know, if if things are happening, the board just wants to know. You know, construction is something that we know when you open Pandora's box, things can change. And I just want to make sure that um that
060this summer goes well and if there's any way that the board can support the process that we don't wait until the last minute. Thank you. And uh if there's any type of inspection you'd like to do, any kind of tour, if you're ever feeling like, hey, I wonder how it's going, we're happy to walk you through. Yeah, I think it might make sense for us to schedule something in the middle of the summer if we can and then do it, you know, August 26th or something like that. That way we can just know where we are and Yep. You'll need your hard hats, but other than that, you're Okay, great. We'll work on a date and we'll try to get everyone together. Sure. Sure. Awesome. I'd love to be there for that as I think
061that would be helpful. Yeah. Awesome. And maybe we can invite some teachers or union representation to come on that walk through as well just so we're all informed as well as administrators. Obviously you guys will be very much involved with those projects. So um but we'll definitely do that. All right. And then for everyone here, we're going to follow the same protocol we have in the past. We do have hours on top of the two superintendence conference days and we'll work with you to make sure that whoever is affected, it's going to be different this summer versus next summer. Some teachers may not be affected at all, but you will um have those hours as well. We're very positive. We feel for good reason. Uh we we've done a lot of homework and and really
062kind of set in motion this this good plan that we we're really behind. So, we feel very good about that. We really appreciate your trust, too. Thank you. Any questions, comments from the board? I I just have one question actually, not for you guys, but for Is Natalie still sitting over there? [Laughter] You can't escape me. Um uh when we when we when the bonds passed, but we haven't spent we haven't been spending on the phase two. Where is the actual like where do we pull down the capital from? So, we just had a draw down in May, I mean, sorry, March of um a short-term ban as a B bond anticipation note. Oh, yeah. It was for 7.5 million and we're expected to roll that into a bond a long-term bond um draw down
063when it matures in six months is actually. So, we'll actually like go to the market then to get like when we need to draw. Yeah, we work with the fiscal advisors um and they help us through everything. I give them, you know, update our financial information and any questions that an investor will need. Um, so we have a short-term bond now right now and that'll roll into long-term issuances. Right now, we'll just have approximately 117,000 in interest due in the next budget cycle. Yeah, I'd like maybe offline maybe learn a little bit more about that process. That's it. Sorry. Thank you. We're all set. Okay. All right. Thanks everyone. Okay. Um, did anyone have any committee reports to speak about? I don't No, I don't believe so. No. Okay. Well, we have we move on.
064We have the two policies for review. Uh we have policy 2245 exeicio student member of the board in its second reading and we have policy 8113 extreme heat condition days on its second reading. Uh did anyone have anything further to discuss on those two? Just wanted to reiterate this is second reading based on our policy of policies. If no one objects to the current state of these policies, they'll be passed. And these two that we're looking at were mandated from the state. So, we don't have anything to really pull from or to work off of. We're kind of following the example and the instructions that the state have put out as best as possible. We can always adjust these a little bit, I guess, but we don't really have much to work off of here.
065It's a state mandate. Thank you, Dave. That's Yeah, definitely useful information. question. We all set? All right. If there's no questions on the policies, I'll make a motion. Motion to adopt policy 2245, exeicio student member of the board and policy 8 8113, extreme heat conditions. Do I have a motion? motion. Thank you, Diana. Do I have a second? Thank you, Katie. All in favor? I I All right. So, there is one addendum. So, resolution to approve release and settlement agreement resolved that the board of education does hereby approve the terms of the release and settlement agreement involving student number 2303164, a copy of which shall be incorporated by reference in the minutes of this meeting. And therefore, be it further resolved that the student of schools be in hereby is authorized to execute such release
066and settlement agreement on behalf of the district. And be it further resolved that the board of education of the South Orangetown Central School District authorizes an appropriation of the liability reserve fund to increase the 2024 2025 budget in order to fund the proceeds in the amount of $194,793.93 for the release and settlement agreement as follows. Liability Reserve Fund AC A862.1 $194,793.93 Appropriations AC A960 $194,793.93 contractual expense other A1420.400- 400-10-0000 $194,793.93. I just So, Mr. Finn, yeah, Mr. Espanol just has one clarification. One of those numbers was off. Sure. Go ahead. The last um account that you noted there that's noted on the resolution should be it's an error. It should be A1 930.4 A instead of 1 930.4. Yes. Okay. Okay. So, I will reread that last line. Thank you. Contractual expense other is A1930.4.
067Yes. And that's [Music] $194,793.93. I read this one too. I don't read that. No decision. Okay. And there's also resolution authorizing an appeal of IHO decision. Resolve that the board of education does hereby authorize the district's attorneys to initiate an appeal of the impartial hearing officer's decision involving impartial hearing reporting system case number six uh um excuse me 569335. Once again 569335. All right. Does anybody have anything to discuss on the addendum? I have a question on consultants personnel part. Um I'm not sure what is this HMV consultant. Good evening board trustees. Mr. Sansson. HMV is a consultant firm that supports our business office and finding efficiencies in our food services program. Uh they've been in South Orangetown for the last several years. I think three to five years supporting our office. Wait, so they
068have been here or were they have been here and we're re we're recommending to reappoint them for another year. That's correct. I didn't know what it was. I went to the uh consultant list that we had. I didn't recognize it, but if you say it been Yeah, at least since my But they're paid out of I'm sorry, Joe. They're paid out of the C fund, which is the food service fund. Okay. And then the list entailed uh contractors out of the A fund. Yeah. which is to eliminate food waste efficiency. Um they review that the contractor is following the regulations and their contract. Um and we'll be working closer to see what other initiatives we can um they can support us in for food services. Thank you. Can somebody summarize the resolution to approve the
069budget transfer? The last part of consent agenda jump from one end to the other. Um, sure. I kind of have an idea, but it's a lot of numbers. I was wondering if somebody could summarize that. Which budget transfer you referring to? Uh, 10- I uh Miss Espanol can speak to that as well. Thanks, Natalie. Sorry. No worries. Yes. So, that's a budget transfer to increase the transportation budget for a specific vendor. So, our our codes are separated per vendor. Um, we projected out what the expenditures would be through June and it results that they'll be increased from what was originally budget for budgeted for them because we had another vendor that didn't have the capacity to keep the routes that they had in the prior year. And also with new placements um when students need
070have mandated transportation we've had to um that contractor had to cover that service for us a student bus. All right substantial amount. So increasing buses increasing routes and new fuel costs additional service for new placements usually. But it's because one vendor couldn't provide it that the other vendor did. Yeah. Right. Right. So the first portion is coming from a transportation code. See that? Thank you. And Natalie, I have one other question on the liability one. Does the public know how much we have in the liability reserve fund? Um, so that was put out on the does the public know? So all of the restricted reserves I had in one of my presentations and it's on the website. It's also in our financial statements that are issued on the get posted on the website as well.
071Okay. All right. Um, so with that one addendum, I wanted to make the motion motion to a change motion to make the change to the agenda to add the addendum. Motion. Thank you. Second. Thank you. All in favor? I I Okay. And then motion to approve amended consent agenda categories 8 through 11. Motion. Thank you. Thank you. All in favor? I. All right. Is there any new business before we go tonight? No. All right. Well, I want to thank everyone for coming out tonight. Thanks everyone for being here. Motion to adjourn the meeting. 855 motion. Thank you. All in favor? I