001That's Oh, >> nice. >> One more. >> Yes. Feel the AC. >> It's nice in here. >> Amy, why don't you >> You're doing the You're doing it, right? >> But you don't like me exiled down here? I don't understand. >> Maybe you don't want to sit next to me. That's the issue. >> Like, just >> Danielle is in. I've not seen Dirk yet. He said he was very iffy. Um, okay. Because he might be traveling. He said it might be really handsome. >> Yes. >> Except I'm not this tall. >> I'm not this short. Yeah, I lifted mine up about six inches, too. >> Always have to drop it. Just packs me up. >> Okay. >> Yeah. Here we go. >> Okay. I'd like to call this uh meeting to order. If we could
002all stand for the pledge, please. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you. Um, may I have a Oh, sorry. I have to do roll call first, right? Maryanne >> here. >> Scott, >> I am here. >> Amy, >> here. >> Brian, >> here. >> Danny, are you here? I am here. Okay. >> Um Durk is excused for travel. He's hoping to be on shortly. And I am here. Um so may I have a motion and second to approve the role? >> Motion to approve the role. >> Second. >> All in favor? >> I >> Thank you, Danny. Um All right. We can Dr. Destri, you're set with the
003>> Do you want to do the vote first? >> Oh, we want Okay, we can do that. >> Yeah. >> Okay. So, we do have some new business to do. Um, it is on the new policy, the second read for the cell phone policy. Um, so may I have a motion and second to wave the first reading of the following policy? >> So moved. >> Second. >> All in favor? >> I >> Okay. And then may I have a motion and a second to approve the following policy? >> So moved. >> Second. >> All in favor? >> I passes. Okay. Okay, I believe we're all set. >> Okay. Um, so I want to thank the board for um, hosting this uh, special session workshop um, to talk about our project, our our next capital project,
004which really has been four years in the making. Um, as we moved uh, through building use committee u, but really when we got here, we we understood that we had a rising enrollment and spacing issues in our elementary buildings. And um through thought exchanges and focus groups, we talked to our community and they they told us the same thing that they've wanted um better spacing in our elementary buildings uh that spacing is an issue there. Um and that our and they see that our enrollment keeps rising and rising. Um I think we're almost at 700 more than when we started four years ago. So, um, through a lot of work, a lot of committee work, a lot of, um, um, thought exchanges and and focus groups, we got to this point right now where we're
005ready to start really getting to the nitty-gritty and unveiling um, plans for our next capital project. We are at a point where we need board input um, and and um, because we believe uh, certain areas of the project capture our main priorities. Uh but there are other areas that we need uh your um thinking and decision- making in um and this is what we presented to the building use committee a few weeks back uh when school was still in session. So I want to introduce the team from campus construction and from young and right and from municipal solutions uh Maggie, Sean, Matt and Nick are here to um who have been just an incredible team to work with. um have really put in a lot of time and effort to get us to this point
006um and have really worked with me, Don, Toya um when we said, you know, guys, this isn't going to work. Can you come back to the drawing table? And they come back with solutions every single time. So, I personally before we even begin, just want to say thank you for the amount of time and effort you put in to get us to this point. It always comes down to the almighty dollar at the end of the day and what we can do with the dollars that we have in hand and we're trying to um you know get gold from a stone I think right now and there this group here is really helping us do that. >> Dr. Janestri when you mentioned all the groups that went into this all the groups of constituents were
007represented correct not one group that was left out. So, um, and I, you know, and I haven't dusted it off in a while, but we started with that the survey, um, and we got thousands of responses, and the main responses were spacing, um, at the elementary buildings was an issue for our community. And then once we got the thought exchange done, we did focus groups and every stakeholder group from parents, students, teachers were represented in there. And we heard and we kept we compiled the data and put it together. Spacing was an issue. um updating some of our fields was an issue. The playgrounds were an issue, some of our parking lots are issues, um safety and security needed to be addressed. And of course, we always have to with any building project, we have
008to work on maintenance of the building to keep them maintained. Um and so I think one of the proposals you'll see tonight accomplishes our main priorities as a group, which was m maintenance of our buildings, security upgrades, and the additions that we've been talking about for a long time. So >> So the community really was involved in this. Yes, 100%. Now, it's been years in the making, but all the groups have had some say in that. >> Yes. Yep. >> And tonight is a big step to get us forward for that vote in December of 2025. Um because we've got some marketing work to do um with their help of course and and we uh we've already instructed the principles that we're going to be at your PTO PTA meetings. Uh we're going to do
009town halls and um and get this ready for for a vote. So, so I guess without further ado, I'll have the team come on up and um and we can present uh and again we we kind of called it a workshop. So I there's back and forth. Uh so please ask questions um and and make sure that we fully understand what's going on. So um >> Okay. >> All right. >> Well, thank you. Uh Don, if you want to go to the next slide. Mike actually took away the hardest part of the presentation for me to try to to pronounce Maggie's name. >> Skip right over that. >> I did first names because it's I can't >> I I appreciate you using that. I'm going to use that more often because I get stuck with
010this part an awful lot. >> I wanted to make you It's a family so by first names. >> Maggie, you got to pronounce it for us. >> Ulo sense. >> Yeah. But but it used to be Smith. That was so much easier. So, uh anyway, uh Nick from campus and Matt and myself from Young and Right. Um we want to just share with you what we've collected so far. So, Don, if you want to go to the next one. Our goals today are just to kind of review the project scope, everything that we've done to date over the last four years. Uh Maggie's going to talk a little bit about the financial situation and how we've come to uh to determine where we are today. Uh Nick's going to talk a little bit about the
011schedule and then we're going to talk about what comes next. Um so the the long-term plan uh the things that we need to consider in the project. Um if we go on to the next slide, this is what we use all the time when we talk Young and Wright talks about long-term planning. We talk about your building needs and your district wants. Okay. So in your case, the building needs come from the building condition survey. We that survey took place a couple years ago and that data has been used to develop the information that you're going to see in a lot of the the maintenance items that you're going to see in here. Um the district wants in your case I think come down to more needs. Um you you have spatial needs. You have
012a a rising enrollment. Um, it was evident not only by what you guys experience on a day-to-day bas day-to-day basis, but you've worked with a group that's helped you identify where your district is going and what you're going to need to plan for. Um, and so taking those two things together along with all your focus groups, talking to people about the things that they would like to see at Sweet Home Schools is what we use to take and tie the two of those together to help you build a long-term plan that's going to uh work for you for the next, you know, 10 plus years. Can I just ask you a quick question? Um, the building survey was two years ago. Is what's on there still pertinent for today or have we needed to add
013things to I mean because two years ago things can certainly change. >> Yep. Yeah. I I would say it's it's always a a snapshot in time. Um but I would say that for the most part we look out in those things where we can plan for them. So the project you're talking about today won't be built for, you know, the next two or three years. So, we're trying to incorporate those items other than the things, you know, right now could be fixed tomorrow. We're trying to plan for those things that, you know, need to be u addressed by the time you hit construction. So, >> it certainly helps us to set priorities. >> Yeah. Absolutely. 100%. >> Yeah. >> So, um we've there's a you're going to see in here a couple of different propositions
014um ba based on the financial discussions that we've had with Maggie. Uh Matt's going to walk you through uh the scope that we've identified at each of the buildings that that we feel your community and and working with you guys has uh proven to be important. So, all right. So, uh we're going to focus on the elementary schools first. Uh and you'll kind of see a little bit of a repetition with a lot of the items that we're going to talk about. So, I won't try and dwell on all of them at the same building. Um but we're going to start with Glendel Elementary. Um, and you can kind of see that we're focused on district enhancements and the BCS priorities. Um, the BCS priorities are our focus really with the district um was to
015kind of warm, safe, dry. So, roofs, some of those are coming out of warranty. Uh, HVAC, whether it's mechanical replacement or HVAC controls, uh, boilers, if you don't have active boilers, you don't have heat in your buildings. We do live in Western New York. Um, so we would be uh the district would be looking to replace those district enhancements. Uh Sean mentioned the the student enrollment increases. So at this uh particular building, we'd be uh the district would be looking to add two classroom addition uh to the end of the building. Uh playground enhancements, exterior access control for safety uh purposes. Um and as well as library renovations as well. um libraries have adjusted over the years of how districts use them. So we uh the district would be looking to enhance those uh uses
016uh in this particular building. >> And what I'll just say um in the elementary level, if you've been in any of our libraries since co you've seen that we've really chopped up our libraries to try and make the the most out of the space that we can. We're offering uh academic intervention in libraries. We're offering ENL uh in libraries. Uh in some libraries we were doing OTPT for a little while till we shoved it into a locker room um from that that standpoint after the the last renovation. So um the library is a space that we identified along with the building principles as a as a must honestly uh to look at and to to expand upon and make more usable. Okay. Uh, Heritage Heights is a very similar kind of scope. Um, we the
017district would be looking to add a two-classroom addition, uh, playground improvements and again library renovations. Um, BCS priorities. This one involves steel boiler replacement and exterior access control. Uh, a little nuance here is uh, water cooler replacement. Some of them have exceeded their useful life. So district is looking to replace those. >> Matt, have we done the roof on that one recently or it just didn't come up? >> It's it's not out of warranty yet. So no need to worry about that. >> It was just done on the last project. >> Yeah. >> Okay. >> Maple uh Maple Mir Elementary. Uh again, classroom edition. This one student enrollment can support a larger addition. This one the district can support a sixclassroom edition. Uh again, library renovations, playground improvements. Uh district would look to add additional
018parking uh in the north lot. Okay. BCS priorities. This one has a roof replacement, lighting. Uh the chiller replacement is at the end of its useful life. Access control uh upgrades at at the main entrances and around the perimeter of the exterior. A clock system replacement. Uh sidewalk and pavement replacement as well at this building. Willow Ridge Elementary. Um, this one does not have the classroom additions. Student enrollment did not and SED did not um, uh, see the need for additional classroom space at this particular building, but still district wanted to focus on the playground improvements and classroom door hardware upgrades. Uh so that would be replacing all the classroom doors and integrating new technology in those classroom doors itself. Okay. Uh some of the BCS priorities that were identified crawl space. Um so last
019summer district experienced a lot of issues in that crawl space. Um I don't want to say you had a pool under there but Steve called me in a in a little bit of a panic and tried to figure out how we would resolve this. So improving the crawl space conditions down there with additional sump pumps and and protection like that. Uh dehumidification enhancements would also be one of those items. Access control chiller replacement. Uh district has broad loom carpet in a lot of those classrooms. Uh we would be looking to as a one of the scope items to replace that uh with something that's more efficient for everyday use for a classroom. >> Moving it. >> Yes. >> Good. I'll stop there. >> Okay. >> And then there is I'm sorry, you're good. Uh there
020is some uh control joint issues that would have to be addressed, but that's uh that's a minor scope item. >> Dexter Terrace. This one's a little unique. Um it's a twofold. Um so currently the district doesn't really house any students in this particular building. Um the Ready Academy is over there right now. The district has the idea of relocating Ready Academy to this part of the building to get them into the high school and then relocate the district office to Dexter uh Terrace itself. So there would be renovations to accommodate uh the district office with a secure entrance and additional parking. Uh if you've ever been over there, parking is at a premium. Uh so enhancing the parking situation over there would be an item. As far as the BCS items, fire alarm, uh replace
021the cooling system and some exit lighting is uh a priority over there. Middle school, high school, and bus garage. It's pretty short and sweet. Middle school gets a new roof. District office relocates over to Dexter Terrace like I mentioned uh earlier. and the bus garage, the district starts some electrical electrical upgrades uh for future planning uses, whether it's for electric buses or something else. >> Yeah, it's this is really just, >> you know, as we as we work through the electrification process and the mandate from New York State, uh if you remember correctly, we installed three electric chargers at the service center this past school year. Um that's all the service plan the service panel can accommodate there. Uh we are in the process of actually doing um um I think Mike made mention to
022you last Friday that we've been awarded more money through NAERTA to do our next round of chargers. We're going to actually do those off the gym here at the high school because this the service can accommodate that. But beyond that, what we're really having in the in this proposition um for this project is the is just the service upgrade to uh the service center uh to allow for the buses to be uh electrified and have enough power over there in terms of chargers. >> And that wraps up the scope uh portion. and we're going to hand it over to Maggie to kind of talk about the project financials. >> Thanks, Matt. Um, before we get into the specifics of the funding for this scope of work that we just reviewed, I just wanted to give
023a very quick kind of highle overview of how the state aid works for school district capital projects. So, first and foremost, I think it's important to keep in mind that no project that any district uh undertakes across the state is ever going to be 100% funded by by the state. There's always going to be a local share associated with that work. Um, and that comes through the state building aid ratio. So, that's the sharing ratio that's established for every district. In your case, you're just under 67%. So what that means is for every aid eligible dollar that you spend, the state will reimburse you at 67 cents on that and then you're responsible for coming up with the other 33 cents um at the local level. And districts will look to fund that local share
024through a variety of different resources. um capital reserves availability within your operating budgets. Maybe there's some grants that are out there that can help offset the costs, but um anything outside of that then would fall onto um the tax levy, you know, a tax increase. Okay. So, I talk about, you know, the state will reimburse you for aid eligible expenses. So, how do we determine that? Um, and the biggest way that we do that is through reviewing what are called maximum cost allowances. So, these are essentially caps that the state will set for each individual building. Um, and provides an a maximum amount that they will provide aid on over a 5-year period. Okay. Um, and there's two sets of cost allowances that we focus on. One is construction. So, that's any payments that you're
025making to a contractor for work that takes place inside of the four walls of a school building. We then have the incidental cost allowance. So that goes to support all of the soft costs that are associated with the construction work. So all of our respective fees, financing costs, survey testing, all of that. In addition, the state considers site work to be an incidental cost to construction. Doesn't make a lot of sense, but they'll aid it under that cost allowance instead of the construction cost allowance. So when we look at those um for each of the individual buildings on the next slide, you'll see here I think the biggest kind of takeaway is that the construction cost allowance in the the darker bar there is a lot larger than the incidental cost allowance. So you have
026a lot more to work with inside of the building than you know outside of the building essentially. The other thing to keep in mind is that there are separate cost allowances for any buildings where you're looking at undertaking an addition. So we have costs associated with the work, you know, inside the existing footprint of the building and then we have a separate cost allowance for those um for the work that takes place in that addition. And the addition cost allowances are always lower than your renovation cost allowances. Okay. So, that's kind of the background for setting us up for the financials for the um this base proposition that we're calling the the scope of work that we've just reviewed. So, for everything that Matt has gone over, we're looking at total costs of just over
02755.2 million. It's associated with all of that. We're taking those costs and we're stacking those up against your available maximum cost allowances to determine the percent of the um work that will generate building aid. And that's a 76% of that 55 million that we're looking at. So that's going to be aided at your building aid ratio. Um with the caveat being that the there's been a carve out. So for any of the work that's associated with the um getting you ready for the electric vehicles, so the work that would take place at the bus garage, that's actually going to fall under your transportation aid um program instead of the building aid program. So the good thing is is that the state generally will aid all of that work, but the downside is that your transportation
028aid ratio is a little bit lower, so we won't see as much um benefit there. Um, but it's a smaller, you know, it's a small piece of that 55 million at the 57%. So, >> Maggie, how does the extra grants that they found recently come into that? >> Yep. So, that work is being done outside of what we're proposing here because that's, you know, work that they're funding um at the at the high school with those grants. But, you know, we are actively looking for additional grant opportunities to help offset the cost of the work at the the bus garage building. At this point, we don't know what's going to be out there at the time. So, we haven't factored any additional grants into this financing plan to offset the local share, but you know,
029of course, we're going to try to do that. And it's kind of just a cherry on top if you're, you know, able to to get those revenues. >> Mr. Johnson. Specifically with the um the upgrade to the service uh at uh the service center um we have had very preliminary conversations with national grid. There are what call what is are being called right now make ready funds to help you be ready uh for the electrification that as I understand it this work would kind of fall in. But to Maggie's point, we're a little too far out yet to really have, you know, hard and fast conversations about how that would work. Uh, but they are very much aware of where we are in our process and and to Maggie's point, we will absolutely look at
030um funding for that to help offset that. >> Thank you. Mhm. So, you know, we heard that we know what your priorities are in terms of the scope of work. We also heard that it was uh you know, it seemed to be a priority to try to put together a proposition that would not require a tax increase to the public. And so, um you know, this scope that we've kind of packaged into what we're calling the base proposition would not require a tax increase to fund. um you have three million of capital reserve funds that could be utilized to offset the local share. And then also the timing of this project has been designed to replace local share that's falling off from existing projects that are already on the book. So that as that debt
031is retiring, we could bring on this new project and have the year-over-year impacts neutral. So, it wouldn't require any tax increases to support this work here. >> I just want to say the amount of effort and time that that it took to get us to to this point is very very much appreciated. Um because that that has been a goal all along to to to actually have a chance to put additions on three of our elementary buildings without a tax increase um has been a heavy heavy lift by the team. And I just want to say thank you for for your work here. >> So I think this will be uh evident on the next couple of slides that um we've got up coming up here. So this is the financial plan, the borrowing plan
032that we're looking at. And I know numbers aren't, you know, a big thing for a lot of people. So I'll just explain briefly. So I had mentioned that the state building a that's a reimbursement program. So, you have to get the project approved, construct it, make all of your payments, submit reports to the state detailing every dollar that you've spent, and then at that point, that's when they'll start to pay you the aid over a eight eight years for the transportation aid program, and then for the building aid program, it's 15 to 20 years, depending on how the work gets structured here. So, um, so you know, with the application of the capital reserve funds, that's 3 million of cash you have on hand, but you need to pay the contractors for the remaining 52
033million. So, you'll be going out and actually issuing um, municipal bonds to finance the project. And the idea is that we will structure the repayments on those bonds. So, this is the left column. That's your estimated debt service that'd be associated with those financings. We structure those to be aligned with the building aid payments that are coming in, the transportation aid pro payments coming in and the availability within your your operating budget. Um so that the difference between the debt service payments going out and the offsetting revenues coming in is what we call your anticipated local share. So that's what's on you to fund. Okay. So the idea is like I said, we're timing this so that these new payments come on as old payments are falling off. So we'll see that on the next
034slide here. Same idea. So on the left side, that's the existing local share that's been built into your budget, built into the tax levy, and that's what we're aiming to keep consistent with this new project. So for 2526 and 2627, we're right around 3.5 million on the existing local share. That's going to drop then the subsequent years after that. And so we'll take what's existing, we'll layer on the local share that came from that last slide here. And then when we look at them on a combined basis, that's going to keep you level through 2030 31. >> Okay. >> So we're not pulling anything from reserves anywhere. We're not have >> this has the $3 million aside from the 3 million. >> That 3 million. >> Yep. >> And it's important to remember that that
035local share and Maggie's talked about it here. Keeping it level obviously helps us to maintain a tax rate that's fairly consistent so it doesn't up and down every year. >> It's very important in the tax cap calculation as well because the capital exclusion piece of that can really wreak havoc, you know, if it if it varies greatly. So we want to keep that nice and consistent so you're not having a year where you have to go negative because of you know you lose a capital exclusion. And while that 3 million is in a reserve, it's meant for this Yeah. project. >> And the voters actually, they have to approve the funding of that reserve. And as part of the proposition that they'd be voting on, they're giving the authority for you to withdraw those funds
036as well. You need the voter approval to >> have to do that by a specific time frame, don't the wrong reserve? >> Um, no. That would that would be part of the overall proposition that they're they'd be asked to approve. So, it's just embedded in the language there. I recall we extended it a couple years back I believe. I believe >> yeah so there are time frames that are established you know with the when you establish the reserve usually they have a life that you're able to contribute into it over >> um >> and we use this capital reserve when we had the um the flood issue in the high school. Um, okay. So, yeah, >> the only other thing I wanted to highlight here is that you'll see after 2031, you're going to have
037another drop off, you know, if this project moves forward. Um, and that timing works out very conveniently because as I said, the maximum cost allowances that the state sets for a 5-year period. So, our goal here is to align the the availability within your budget to support new projects with the reset on the cost allowance so that the the state will continue to aid these projects as you have the opportunity to bring them on within the budget. So, that's why, you know, we're we're continually doing the long range planning. We're already starting to identify scope of work that potentially could go into that next project just so we can start to build the list because these projects take so long to, you know, be implemented. So, >> so Maggie, you're saying that could be a
038year that we look at another project. >> Correct. Y actually a few years before because we want the project constructed and hitting in that year. So, Got it. >> Yep. >> Just a question. Um >> Mhm. >> on the on the going out for the MUN bonds, are those if let's say we get them at a certain rate and down the road the rates came >> down, are we do we ever go out and then say pay off the old debt? >> Yep. Yep. As you knew. >> Yep. And we've refinanced before, too. >> Yep. I think refinanced all of your your prior bond. >> So that would improve >> Yes. >> this outlook. Yep. Yep. >> Potentially. >> Yep. Yep. Usually we look at a refinancing after eight years of a bond being out
039there just because of the way the market works and yeah but for sure that would most likely be a potential down the line. >> All right. So um Maggie has gone through the financials for a zero uh tax increase impact on this project. the district had some additional wants to review with you guys tonight. So, what we've tried to do is break them down into essentially two options. There's a third option to combine both of them. Um, but there is a a tax impact on those. So, what we're going to focus on right now is option A, and we're just calling these general renovations. So, focusing on Glendale and Maple elementary schools. Um at both of these classroom or buildings I should say classroom doors and hardware would be upgraded. Uh again similar to what
040we were discussing in the previous some of the other elementary school buildings where the hardware is um using newer technology. Uh gym upgrades, classroom renovations. Uh the district really wants to enhance the overall learning environment in their classrooms. Um and then the corridors, uh there needs a little TLC. Um they've been seen some better days, so enhancing some of those in both of these buildings here. Uh the next slide is Heritage and Willow Ridge. So again, similar ideas, corridors, gym upgrades, classroom renovations. Um at Heritage Heights, we'd be looking at the multi- U purpose area renovations. There's there unique little spaces inside the building itself that just uh need some additional help. >> Yeah, Matt, just if I can, if you think of Heritage Heights where they have the pods, classroom pods, these areas are
041the are right outside the pods. Um, and they're generally uh some cabinetry, sinks, uh storage supplies, things along those lines that are pretty beat up. uh be quite honest with you. So that those areas are right outside of all the the crazy pods that Heritage has gotten. >> And what is the gym update that we're seeing in all this? Is this the floors? Is it the walls? What's >> refinishing? Refinishing the floors, uh wall pads, um light fixtures, anything that has seen its useful life. You know, obviously paint is one of those items, too. So >> I think paint alone in some of those gems. >> Yes. >> Seems to me heritage could use something because it's got so much higher of a ceiling. The other ones to move air better too from my last
042few visits there were very roasting >> in the gym. >> Today in the gym >> just I I don't know why it just that gym out doesn't never feels the same as other gyms. Does this possibly have um the possibility of having volleyball net dropins in any of the elementarymentaries? >> Well, I don't know. We haven't gotten that far yet. >> That would be so good. >> We haven't gotten that far yet. >> Just checking. >> Wait till you see the price tag. >> Yeah. So, you can have volleyball in those buildings. And I'm going to turn this over to Maggie for the financials on this part. >> Okay. So, as Don and Matt alluded to, uh the price tag on this scope of work would be an additional 17.9 million to accomplish all of
043that. Um we would expect about 84% of this scope to be uh aided by the state. This would all fall under your building aid ratio. We wouldn't have to worry about the transportation aid ratio here. Um but because we've ex exhausted the other resources that you have, we would be applying the the capital reserves fully to that base proposition. We've replaced that drop off fully with that that other uh base proposition. We don't really have anywhere else to go except for a tax increase um to support this work. So similar um >> excuse me, does this take us into that maximum cost allowance area on these things? >> Yeah. So when we go back to if you want to go back one Don so that 84% of the scope um being aid eligible it's because
044we would be exceeding cost allowances in some of the areas here. >> Okay. >> Um so similar uh financial picture here. um we would have your debt service payments aligned with the building aid that it did qualify for and then the resulting annual uh local share would be around 620,000 on average. And so that would be going purely onto your levy if you moved forward with this. Um so that represents a little over a 1.1% increase um above the current year tax levy. Um, and for the average households within the district, um, this would be a $28 increase to the tax bill. That's the average household that's utilized with >> much like we do when we do taxes. We've identified a house um assessed at $250,000. Uh, so that would be that impact from that
045point. >> So if you're more or less than that, obviously it it goes up. So I think you know the percentage is a way to relate it to your own personal >> impact. How does this fit into our tax cap numbers? Does it give us extra under the tax cap or do we >> So it would Yeah, actually that first year you could go out and issue an an extra 1.1 or sorry yeah 1.1% on the cap. So this is completely separate from your operational um you know increases that you'd be facing. It would allow you to go up higher. >> Just an example. If if we were at the 2% which we've never been at that we would be able to go 3.14 correct and still be able to get a 50% plus one.
046>> Correct. >> Thank you. >> So I think it's also important and Maggie correct me if I'm wrong here but that increase of really when that debt hits it hits in 2728 right? >> Yes. >> Then we look at increases in 2829 2930. >> It would go up one time and then that would be built in actually. So it' be a one-time increase. >> Okay. >> Over Okay. >> Yes. Over the over the life of the project. So it's not a compounding 1.1 every year. Once it's in, it's in. >> Was a part of the levy. >> Good point. >> And I know for the last renovation that we did, we had >> non sexy things that >> you know we went with and then that had to be passed in order to move on
047to the A or B. Is this going to be set up similar where that has to pass before you get to this? Okay. >> Okay. >> Spoiler alert. Yes. >> We have a slide for that. >> Yeah. >> Don't read the last page before you get through the book. >> Surprise. >> So, prop uh option A, we uh the district really wanted to focus on enhancing the buildings u to enhance the additions that they would be adding to the buildings. Option B is focusing at the high school, the track, um, and the fields. So, the track needs resurfacing. Um, the turf carpet, uh, believe it or not, is coming up on the end of its useful life. So, that carpet would need to be replaced. Um, and the district is also interested in expanding the
048baseball softball fields into an artificial turf um, field itself. So, I know uh in the the previous projects when it was that multi-purpose field um kind of had the shoe horn the baseball softball field in there and the district's issues with having multiple games or events at the same time is very limited. So, by adding a separate baseball and softball field that's artificial turf allows the district just to enhance their opportunities to play multiple events uh at the same time. Um, and then Heritage Heights, uh, believe it or not, there's a track over there. So, looking to replace that as well. And guess what? >> There's a cost. >> So, a lot of that work with the athletic fields, just so you know, came out of the athletic council. It was addressed in the thought
049exchange and and some of our um um focus groups as well, but a lot of it, you know, the the group of the athletic council got together uh quite a bit and talked about the fields in the back um and and the challenges with the multi-purpose field and and um and how late some of our students are out there playing, especially in the spring when the weather is terrible, I would say. >> Would the multi-purpose field remain the same layout that it is now? We could certainly explore changing up um so that you don't have baseball softball over there. Um it's just one of those items that we would use after the district kind of votes and see how that function could change. We talked about a lot about um flag football uh and things
050along those lines too at the athletic council um to maybe look at to Matt's point kind of a redesign of that those fields >> to football, soccer, lacrosse, etc. Side by side. >> Yeah. Something baseball. >> Yeah. And then baseball and softball would have their own. >> Yeah. The athletic council has talked a lot about what that could be and that would some that would be something we would want to bring to the board and get their take on. seems like a reasonable option to at least look at. Yeah. >> You know, when I'm looking at all this, I always look to see the population. So, we have something for our sports kids and I always think of the middle school over. Is there anything for that auditorium included in I'm trying to think of
051the middle the music kids. Is there anything in this scope because it's been a while since we did anything with the middle school uh you know music area. Is there anything in this scope that handles that? >> No. There's a about 11 million roof at the middle school uh right now. >> That's not sexy. >> I understand that. Um but I you know the auditorium uh is in really honestly at the middle school is in good shape >> uh from that standpoint. Um, when we did the renovation uh at the high school with the auditorium, we brought their old sound system over from the high school when we got new sound here uh into the middle school. So, >> okay, >> it is all in in fairly good working order. >> Thank you. >> I'm
052not sure in the last project, I don't think we addressed anything with athletics at all. >> Not very much. Okay. I sorry, quick question about the turf, baseball, softball fields. What does that include besides turfing? Is that lights? Is that um you know, is that anything else on there? I mean, it >> walking paths, stuff like that. >> So, we would have walking paths. Um I think the district was looking at adding like a ticket uh kind of entrance area as you enter into the athletic complex back there. Um, there is walking path. I believe we were actually looking at putting portable bleachers uh out there as well for spectators and stuff like that. Um, I'd have to check with Nick on the athletic lighting. Uh, it's a very large price tag uh for uh
053athletic lighting. So, >> I know a lot of schools have actually stopped because of the expense that they've incurred. So, they have the light stansions there, but they don't have lights. >> I thought we did include lights, though. sites are in right now and and >> fencing fencing back stops dugout scoreboards pathways. >> Okay. And I know uh because I am on the athletic committee, we had talked about possible turfing um since we're refinishing the track, turfing the inner part um the grass field on the track. Um, is that just a cost prohibitive thing that we're at the $17 million we're >> at the moment? Yes, >> at the moment. Okay. >> So, we need to drag. >> So, similar story here. Um, this fieldwork was pretty comparable in cost to the classroom renovation um
054option 17.4 million. Um, but it is a lower aidable percentage here because of the amount of the site work that we'd be considering and those maximum cost allowances that we have to work with. So, um, this proposition would also require a tax increase because it's a lower adable percentage. That tax increase would be larger than the the other option. Um, do you want to move forward one here, Don? Um, so we'd be looking at an average impact in this scenario of $800,000 uh added to the levy. So that's about a 1.47% increase or $36 per average household. Um, so they would see that impact, that increase in 2728. And then from that point forward, that's the amount of their bill that's going to pay for the project. >> I was trying to explain before, but
055that lousy job. And then let's see, I think option C is the same scope of work that we've just reviewed, but if you wanted to go forward with just one consolidated, you know, second proposition, um this is what the impacts would look like for combined classroom renovations and the u the fields. And it really is just 1 + 1, you know, equals equals two here. So a million4 um combined would be added to the levy. So that's a 2.6% increase over the current year's levy. Uh $64 average impact for a household. I will mention that, you know, if you moved forward with a proposition that had a tax increase and you felt like it was too difficult maybe to get that all in one year, we could structure it too so that it's um you
056know ramps up over maybe a 2-year period or three-ear period. You'd be pushing off advertising some of the principles. So overall, it would increase the total a little bit, but it might be a little bit more pal palatable of a sell if you're going out to the public and saying, you know, it's $30 over two years and then it's ramped in. So I just mentioned that, you know, part discussion. >> Our average, let's say our average tax bill is $2,500. >> Yep. >> So if we were to say going forward, we'd be looking at because I think that's important just to put it in perspective of like what this looks like, right? I mean percentages are one things but you go from 25 to 2564 plus whatever else we would do you know >> the
057overall correct scale >> with your operational side of things >> and then but connected to that I guess is you know there have been years where we have not gone to the cap um and I guess the point being is this is something we have some flex I I I don't want to I don't want to tie ourselves to anything but what I'm getting that is like like things could change in the future budgets where you know if we were going to go to four and there were some buffer there we go to three you know you know that that that there's opportunities to to help if if the circumstances were right we obviously can't bank on that. >> Yeah of course you always have the option you know the board has always we've always
058operated under the fact that we would never look to go above the cap. Um, we've always worked right to the cap. Um, in years, Mr. Liyel, to your point, where we've had the federal funding come in, you know, we just didn't feel in those couple years where it was prudent to go all the way to the cap. That is certainly something that, you know, depending upon the financial outlook and, you know, relative to foundation aid, uh, and things along those lines that if our financial picture from the state was pretty rosy, you could always that that you're right, it's an option. you could always have that option that you wouldn't go fully incomplete to the cat. >> Yeah. Yeah. The the other question I have is is there any um ability or consideration of doing
059this where we get the approval but um like would this work all be simultaneous or would it be we would do this then this then this? So if like there would be if down the road there was an issue and we wanted to say okay let's hold off on the the fields >> because it's three years >> okay >> again don't need it I was just thinking >> one more question since this is at least a few years out did we still have the ability to add more to our construction the capital reserve here if if there's money left over in our budgets And I know you're working on those numbers right now. >> The money's got to be in place by the time we go out to vote. >> Correct. >> Okay. So, it
060would only be this year then. >> Yes, there are ways around it. If you have a year where you've got a pretty good surplus, then maybe we don't funnel those funds through the reserve, but we would just do an appropriation to the capital fund from general. And we could do that to either reduce the amount that you ultimately need to go out for or we could make a larger principal payown upfront and then take, you know, because you're going to actually be I say municipal bonds, you're going to be in short-term notes. So, they're kind of like construction loans while the project progresses before we lock you into a long-term bond. While we're in those notes, we have a lot of flexibility with the payments that we can make. So, if you've got a good
061year and you want to throw a little extra into the the principal payowns, that's going to help the bottom line because your aid isn't tied to your financing, it's tied to the project costs. So, if your expense comes down, then that reduces the local share, too. >> Didn't mean to make you guys sweat for me. >> No. Yeah. >> But yeah, the short answer is if you know, you've got to have the money in the reserve at the time of the vote, but we can get around. >> Okay. And I don't know if you've gotten down to the nitty-gritty of this, but you know, when we've been involved in projects before, change orders, it just I mean those come up a lot. So, does this money allow for some cushion in case you hit an,
062you know, asbestous abatement that you have to do or >> It allows for a lot of cushion. >> Nick's looking up. >> Okay. Because I didn't get down to the nitty-gritty of this. >> Thank you, Nick. >> So, fantastic questions. Um, we're going to hit a few of them in a couple slides, but that's a question that we get a lot. So, this has been quite a process to Dr. Janestrie's point. Um, I can tell you that we were in excess of a hund00 million plus of scope of work, conceptualizing, budgeting. Our estimating team has done a fantastic job. I have a ream of paper of of estimates that's been multiple versions. Um, it's been a process, but all capital projects are a process and you guys have done it the right way where you're
063planning ahead with your debt service coming off and everything. That's the proper planning when it comes to capital projects. To your point though, if you remember the last capital project of when you actually voted on it versus when we actually had bricks and mortar and construction men and women showing up, it's a time it's it's a period of time. So what we do when we conceptualize our estimating, we have very good data from all the projects that we're currently bidding and historical data etc. But we build in different buckets across the top of every single line item. So there's hundreds of line items of scopes of work as you've just seen tonight, right? And then that's an initial cost of construction. Then what we have is an escalation factor and in this case it's 20%.
064Right now we're seeing it about 5% increase over over the years um from when you guys actually vote on the particular work. In addition to that is another 10% design contingency because everything right now is conceptual. Young and Wright has not put you know pen to paper. They have not drawn anything. Everything's conceptualized. We have a pretty good idea of what we want to do but that design contingencies there for when we start to really get into the details to your point of hey can we have you know volleyball sleeves added in the gym. That's something that we can definitely take a look at. Right. So, that's all rolled up into a a subtotal of construction. Then we get into, as Maggie said, kind of the um the soft cost things or what we call
065the incidental budget. And you saw the incidental cost that you're allowed. That's of 20% right now based on every single line item to cover for all the legal cost and the testing cost and and our fees and the borrowing cost, etc., etc. Um sometimes there's FF&E in the in that stuff as well. there's it's a it's a big long spreadsheet of stuff in order to make sure that the project is a success. And then the last piece to your comment or question is we also factor in on this particular project which is kind of our norm of a 7% construction contingency. So that 7% was on is baked into these numbers for the unknowns when you start you know excavating and find something or you rip the wall down and find something that's your bucket
066for construction change orders. And not all construction change orders I'll point out is are you know bad bad things. A lot of times even on the last project we use a construction contingency for change orders on the positive or enhancements. So it's it's all in there to make it you know a success when we actually get to it. So I will just keep rolling if you want quickly. Um so what all what does all this mean? We threw a lot at you here. Um, one is we started at a very very large conceptual budget. As you just heard me say, one of the main things that we as a group from the district standpoint came to us is says one is we have to make sure our buildings are warm, safe, and dry as you've
067heard that. But also, which is very unique for you guys, which is is is fun to work on. Your enrollment is going down unlike a lot of other districts going up, excuse me, where other districts are going down. So the other main component is what do we do and we had many different versions of how do we tackle this monster for you? Hence now the additions. So what the base prop is is right now the the the needs right as Sean said the keeping roofs you know under warranty as well as the additions for your increasing enrollment. That's like the base project or what we're calling a base proposition. The reason yet, the reason why we have not yet called the additional props, you know, whether it's prop two or three or whatever, because we're
068here tonight to show you what we've kind of put together and they're different options for you as the board to start thinking about. And you heard what option A is, you heard what option B is, and then you also heard what a combined of option A and B together. We put this slide together for very simplistic reasons um for you to not only look at some people like as Maggie said the percentages some people like what does this mean for a dollar tax increase so that's what's on this slide if you see at the bottom of those different options that make sense so moving on next steps you as the board um have some decisions to make and we're certainly here as a team to help you in in the you know oncoming processes here
069is moving forward. There is a time limit that we're going to talk about here in a couple slides in regards to leading up to a vote here in December. But what we're asking and showing you is do you want to have additional propositions? And that basically means taking any of those options and making one proposition or two or combining them. If so, which propositions or options does the board want? So you can pick any of those three combined one other neither. And then lastly, if you decide to have three separate propositions, what is their prioritization or priority? Because one of you asked, well, do we have to pick one for the others to pass? Yes. So you'd have the base proposition and then in order for the second proposition to pass, the first base proposition
070has to pass. If you had a second propos or it'd be prop two and then a third proposition prop two has to pass before prop three passes if that makes sense. Any questions on that? >> You could have a combined prop though for >> you could so technically you could have a base. If you guys decided, great question. If you decided that we don't want two propositions, we want to combine it, which in this case was an option C, right? You would basically just have one proposition of base, no tax impact, and a second proposition that would have a tax impact, and that obviously would either pass or fail, the second prop. Does that make sense? >> Or you could go for just one. >> Great point. Sorry, that's another option. >> Project that does
071have a tax increase. That's an option. So to that point, what I'll say is that when we started this a number of years ago, we as a team when we looked at our space constraints, we always looked at SEDD is never going to support additions. It's kind of how we started. We kind of looked at things. We we talked about for those that were on the building use committee, we talked about bringing Dexter back into play and maybe opening Dexter back up. You know, we then as a team met with SED, we presented our enrollment projections, which by the way, we excuse me includes the Boulevard Mall uh and and those projections as well. I'm not sure where we are with the town of Amoris, but the Boulevard Mall, but I believe that if we
072want to continue to go down the road of doing additions, this might be our only kick at the can at it. uh to be quite honest with you. So to to to the points here, you know, for me, I think it's important where I sit where we do that tax neutral proposition that includes the additions and then figure out how we want to do something else. I get nervous about attaching all three into one because if it goes down, I mean, we can certainly go back out to vote obviously, but then it just delays things. >> I have a couple questions. >> Um, so with with a base prop of 55.2 million, you said we built in some cushion obviously. Let's say we're 2030 and there's like $2 million there. If we separate, can that
0732 million be shifted to one of the props? I'm assuming if we went all together, it could be, but if if they're separate, could it be shifted to cover some of the cost? So the only way to to take savings if there is any from the base prop would be to go all in one >> essentially. I mean we got a little wiggle room in how we allocate the soft cost but for the construction it has to tie back to okay >> so we'd be have to track those expenditures separately. Okay, my next question is the >> can I just sorry can I just is there an opportunity within that project like we did with the last project to build alternates? >> Yes. So I was also going to take a second part of that
074because at times right is with a successful project um you have the ability and you had a lot of enhancements that we were able to to um put in place on the last capital project because you never know of you know working through COVID and bidding things etc like we have to plan so that what we're delivering to the taxpayers and the scope conceptually wise that we can deliver that but if we get good bids or to Don's point, we can build in alternates with enhancements and if we have really good bids on that day and you can accept those those enhancements that stay within the budget, we're absolutely going to come to the board and see if you guys will, you know, we'll put a recommendation and it's the board's decision at that time
075to accept alternates or not. >> Okay, >> that's when we have the wish list items that we talked about. >> I remember doing that for the last one. Okay, next question. because most of the base prop and prop A is elementary schools. What is the impact on the elementary schools? I'm assuming like classroom renovations, painting the gym, that stuff that's kind of summer work, I would hope, but the additions that's going to be more like I'm assuming that construction would be going on while school was going on. Yes. So, what is the impact on our schools? Like, do we have to move some kids out of one school into a Dexter or school or some wherever? So, >> great question. We just got done just up the road at another district right across the road
076here. We've ended up doing additions on a few of their buildings. They stayed in in school. Um, we actually put up hard walls. We make sure, you know, safe for kids, students, faculty, staff. Um, and we basically put together a phasing plan um, to make sure that there's egress out of the building, all that jazz, that will all stay in place. And then we will look to make sure that any of the noise or some of those other things um, don't conflict with during the normal school day. Okay? >> And then, you know, work on things that are either over breaks or what we do when we build the schedule is make sure the loud things are done during the summer on the additions. And then we're maybe painting drywall and putting casework type things
077in during the school year within those new classrooms that we can continue to keep building. That make sense? >> Yeah. because I just remember I think this was three years ago when we met it was okay we're going to move all the kids from one building to and use Dexter kind of as an overflow and then move them back and then keep going around the >> I just wanted to make sure that we weren't >> looking at that kind of a >> there was a version of this that we looked at where we were looking at renovating every classroom and in that case you would need what is called swing space and that we started kind of studying as well but >> additions um Yeah, they're a little bit more costly, but they're a little
078bit less hindrance on faculty and staff to build and keep your operations going that you're used to. If that makes sense. >> I remember at PTA you were mentioning that we talked about item that that was >> I wanted to make sure that that didn't happen. >> I don't know why prohibitive >> and and I don't know if you remember we were kind of canceled a few building use committee meetings uh and we're like we weren't we weren't ready yet. We weren't ready yet. This was the work kind of we were doing behind the scenes to to say um when you when we started really digging into the financials like you said Scott it it was just it got to be cost prohibitive to do not start knocking down walls inside the buildings. I remember
079the draic terrace estimate came in at $33 million and we were like well you know we got to start over here and and uh throw that out and >> and I will say you have some very unique buildings. I'm going to use that word. So that that we've studied a lot of things with this project and you have some very unique spaces, unique buildings. It's fun. It's been a challenge. We like challenges. Um it's something different, but you have some unique spaces and buildings and I think we have a good plan right now. Um it makes a lot of sense. But to wrap this back to, you know, we don't need answers today, but in the very near future, because I think the next slide, but let's let's review this one last time because this
080is important of do you as the board want additional propositions? Um, if so, which options do the board want? And lastly, you know, if you decide to have three separate propositions, then we'd have to priority rank them. But to Maggie's point as well, I mean, you can just have the tax neutral project or you could roll it all together. But okay, so schedule-wise, um you can see right where the finger pointer is is exactly where we're at. Um and it's all worked out. We have been working on this for many, many months leading up to and keeping an eye on the prize, which is that vote date at the end. So for those are not used to capital projects, but those that have been on the board from the last one, there is a legal
081process that needs to take place. that is that seeker and vote prep process. So, we're looking for in the upcoming board meeting some direction from the board and you guys have some time to think about it, but ultimately we do have to meet the legal parameters for the seeker process to take place looking at the whole project holistically as well as all of the proposition languages and all that other stuff. >> Nick, the seeker resolution needs to be done 45 days before the vote. >> Correct. Correct. >> Adopted by the board, which but then you got to back up from there. The legal council needs time to do it. >> Correct. Correct. >> Yep. It's a process >> and they're calling already wanting to know what the scope is. >> Yep. And I had I
082just for that I I had conversations with Paul Yowski uh this week about it and kind of gave him our timeline u from that standpoint and he's comfortable with it. Uh but to Nick's point, >> you see that September, October, November time frame, >> right? they don't have a lot of time >> and when you start having in additions as well as site work and field things takes a little bit more time and effort preparing the the documents for that secret process. So it's >> just not going to be a dimminimous thing like we've had on some other ones I'm assuming you're correct. >> So that's kind of the uh the where we're at now versus what we have to do leading up to the vote. And within that timeline, obviously, then you'll see the
083public meetings. There'll be they'll work with you to help, you know, get the the the message out to your community and and the different meetings for the community to come and ask questions and we'll have newsletters and all that fun stuff um that we'll help put together. So, the next slide then I think one of you asked, well, how do we how do we put all this in place once a successful vote takes place? So, for those that remember the last capital project, there's a tremendous amount of time that goes into once the vote passes to when you actually see a shovel, we call it go in the ground and start actual construction work and for a few reasons. One is we need time for young and right to put together the documents um work
084user group meetings etc with faculty staff and everything. Then once that takes place then we have to submit it to the state education department or SED and then they have to review it and that takes time and then ultimately we get SED review and then we start putting together um when are we going to go out to bid and then start constructing it. Right now as you can see um with a vote in 25 you will not probably see any construction hard bricks and mortar taking place until 27. kind of how your last project was. By the time you voted on, it's usually about a year and a half, two, twoish years before construction actually starts. Once we have an understanding from you as the board of kind of there's a lot of scope even
085in those different options, potential future propositions that we're now starting to put our minds now that we've got over the hurdle of all the conceptual estimating, budgeting, and options and all that stuff that we brought to you tonight. Now, we're going to start digging in and rolling up our sleeves of figuring out how to phase this. I will tell you for a fact that this project based on its size will not be done in one phase and it will not be done in one year and it will not be done in one summer. If you remember from the last project, it was multiple phases, multiple summers. And that's what we're starting to work through now and figuring out how can we be the least obstructive to your daily operations, but also tackle prime bidding season
086for you because that's when you get your best value for potentially some additional alternate selections, but also watching the market, etc. and then ultimately trying to buy and scale too with additions and trying to buy a lot of that product at the same time as well >> with the nice reviews along the way. Do you find in in what other schools you're dealing with that they give you this feedback of reviews pretty quickly because I know sometimes with the state we don't always get >> so right now uh SED review times are at all time low one to two weeks okay but they've already said don't get used to it uh they will climb up um so we're right now just playing worst case scenario that it's going to be climbing and taking at least
087six to eight months from by the time we submit the project till we get the building permit issued for each phase. >> Any questions on the schedule? Did I answer? I forget. Sorry. Who asked the question on schedule? >> That was me. >> That make sense? >> Okay. >> Um Danny, do you have any questions? I know it's probably hard to chime in online. >> Thank you. Um, no. I've been following along and I'm taking notes and >> I think everybody's asked the questions that I've already had. >> Okay. >> So, for right now, I'm good. Thank you. So, I guess kind of we're at a point where I don't know, you know, we could open the floor for questions, discussion, um maybe even, you know, I know it's a lot to absorb in one
088night and in in an hour presentation. Um kind of get a sense of where you where you might be and then, you know, obviously we can come back and and um and talk about what how you feel about the scope and where we are. But um we wanted to give this to you tonight. Um we know that the next meeting is coming up August 19th. I don't know if that's uh too late, too soon um Nick in in your mind, but um we do have a meeting coming up in August uh that you know we'll have to I think that would be a good date to say that we're you know not speaking on behalf of the board but where they might be um at. >> You know personally me I need some time to
089just digest this. This is for somebody like Amy who's been on the building use and she's heard it all. You probably have ideas already, but the first time that I'm here, not the first, but I'm hearing a lot of this detail. So, I just need some time to digest it because it's a pretty, you know, it's a lot of money we're talking about. >> I got a question. It's probably more for for Don. Um the the last budget when we we initially were going to go to the cap and that was a closer to 4%, right? And then there was then it came because of the calculation we came down lower right quite quite a bit from what I remember right that was like what did we end up last year like what was the
090increase percentage wise you remember >> the one that we're coming into in this current >> the one we just voted on now >> we just voted on >> 4%4 right >> so I think you know one of the things in my thinking about this from we were so that was basically a 3.6% 6% drop from where we were willing to go. >> This is everything included a 2.6% in. So like if my math if I'm thinking of this I mean that would have been a permanent increase. >> You are a financial guy. >> This is you know um an increase could be permanent might not if the debt when the debt falls off we may not go back to it. But, you know, I just think that's noteworthy because from a fi from a a
091hit to the taxpayer, had we had that we not had to deal with that issue with the formula, they would have already been >> at this number, the 60 >> we also went in a couple years before that, we went zero the one year and we went another couple percent under. >> I don't remember it was year before, the year after. >> Yeah, it was when we were in the the the >> we could have gone to seven that one year. Yeah. Yeah. >> I think we that's 2.1. >> Yeah. >> We've been pretty easy. >> We have. We have. And that's certainly part of the consideration. Obviously, I you know, again, you know, my feedback is is that I I I think, you know, the the the the general proposition, the $55.2 million one
092is one. And then if my vote would be to do one single proposition afterwards um for uh the remainder I think if you get into where you have too many propositions I think it can get a little confusing. >> And one other point like this is not it does not have like if you have one thing in the one option and and another another scope and another option we can take whatever parts and pieces and craft if you want an additional prop too. like this is not set in stone. Like this was just kind of a >> conglomeration of what we were kind of thinking of how to make it work. But if there's a couple things from each one that you like and we can dice it up a different way, like that's that's
093also another option. Quite honestly, >> I think though the value of what like to Don's point from my perspective is, you know, we're we're giving the taxpayer the option. I mean we're we're presenting it and we may be recommending it but we have a neutral one here and then we have one if if it's approved then you know that it you know they there can't be this view of we didn't have a choice it was all or nothing you know it was this was approved this was voted on and approved by the community the addition you know it's just again I think that's noteworthy and and meaningful as a you know that it's not just us pushing one one option and that's it. >> Also wanted to highlight here going back to the schedule is,
094you know, if we look at where we think construction is going to finish on this project, we're headed right into the next one. >> Yeah, exactly. >> So, you know, keep that in mind if there's something that maybe doesn't make sense now at this time to add it on. And that's why I said you guys have done a great job of what I call and I tell a lot of districts, try to avoid the whipssaw effect. And I know Maggie would say the same thing of if you can kind of keep your debt level. It's the best for you. Because I've been on some projects where it's this whipsaw thing and they're like, "Well, I really want this. Why can't we afford?" And it's it's a lot more complicated than just continuing to roll projects
095and kind of keeping that flatline. What I will say, uh, throughout this process, and we've all talked about it, we really tried to get the most bang for our proverbial buck. And one of the things that we did is that we put into the prop position I think what we're calling B now the track resurfacing at the high school and the turf the original turf replacement the high school is currently attached to a proposition. Okay. If we keep it this way and this proposition were to be voted down, those two items, the tur track resurfacing and the turf field uh replacement on the original turf, we're at a point now where those really honestly need to be done. Um, so I just, you know, in full transparency, our thought process behind this was to kind
096of put all of the fieldwork and all of the site work into one proposition. Um, but those two items are at the top of our BCS list. >> So, when we're talking prioritized, I know that was one of your questions, you would put this, you put this at the top as far as priority. Um well, the middle school roof is probably at the top. Um but um these are these are up there. Yes. >> But to my point earlier, like if you say we would really just like to do just those two things in this prop, we can certainly carve out the rest of the stuff and make the impact less. >> Correct. Well, can we get the in that information? I know you ran through real quick like what like lights, netting, dugouts, stuff
097like that. Can we get a list of that includes what include what's included in Prop A and in Prop B? So like even like like what are we doing in the gyms? What are we doing in the classroom rens? Um that would help me. I know if cuz you're right. I mean, this is a big, but if we can go from 17 million to 14 million or whatever, if we can there's things that we could maybe save till 2020 or 2030 when we're coming in like lights or something like that, maybe that I mean that might we could look at that at least. So, I would appreciate that. >> Yeah, absolutely. I think that would make a difference. And I just remember when we were talking budget for la for la last year for this
098year the you know we talked about we did great this year and we're doing great for next year but then in the following year there may be some tight decisions that we have to make. So I just want to make sure like you said we're getting the most bang for our buck for our taxpayers. Just want to say and having sat on the building committee like Amy I've been on for a while too and just listening to the folk making presentations just what Don said about separating it into that the ones that we absolutely have to get done in my mind getting those classroom additions and some of that other stuff that's in the schools that that's an absolute to me the two I would like to combine them together because I think there's much
099better chance of them going through because I think you're going to see some people go I want to vote for this one but not this and vice versa if we put them together they're going say, "Okay, I can live with this one, but I want this." And and by putting them together, they're they're going to vote for it. Might also get more people up to vote because they see what they want and be in there. That type of hope, you know, that brings more people out to make the vote. And I wanted to say that that's a great point that, you know, the in the in the two options, the those renovations for the 17 million and those fields for the 17 million, the only building that's really not addressed really is the middle school.
100So much chunk of the middle school is that roof. Um, but you got elementary projects in there. You got a giant high school project in there. Stuff that the sexy stuff that people see. Um, Don and I talked a lot. I I'm in agreement about the combining of the both. Um, because, you know, three propositions is tough. Like I I really feel like it's that would really be confusing for people. Um, and then you're pitting one against the other, which isn't always a a great thing either. So yeah, it's a losing one or >> if if you prioritize Proposition two, whichever one it is, and that fails, but Proposition three passes, Proposition 3, the one that passed, doesn't even get done, >> right? >> Correct. >> Lose them both. >> We can lose. So you
101lose them both. I kind of agree with >> Correct. I I I think as you consider this as well too, I think you know Brian was hitting on it a little bit here is that you know um when we started this process, I mean there are so many more other scope items that are still on your list for a future project. >> And I I think that uh what what Mike and Don have done here is is a real good job of understanding the priorities. So you may want to focus on not necessarily the scope that goes into these, but the dollar amount that goes into them. like what do you feel your community can absorb as far as a tax impact and then and then pull from that what well these are the priorities
102that we know so maybe we can't get this piece here but that way you know you're you're focusing on what what's really important to them is how much money how much can you the bang for your buck part right how much can we get and how much are you willing to put out there in front of the community to say we believe this is this is worth it so >> and for for what it's worth you know I've been sitting on the building use committee since in since its inception. Um, every time you guys present to us, every single time I'm I'm always in awe of, okay, well, we didn't really lose too much, but we fixed the dollar amount or we, you know, we didn't take out, you know, we've been talking about the
103turf, the life of the turf for a long time. We've been talking about the additions versus bringing Dexter back and all of those different pieces. And I'm always kind of in awe of the work that you guys do when you come in and you know you're like, "Okay, we can still do this, but it might not look like that or whatever." But so I I have full confidence that bang for our buck, we're in good hands. But all that to be said, I agree. The base prop and then one other prop with them combined, I think, makes most sense. one thing that it's really not an unknown because we've also been talking about it, but I think I >> I'm sorry. I >> think it's No, I just want to bring this talked about this
104before. >> We're we're we're doing our estimates. >> I need to know where we are with this Boulevard Mall thing. >> Yeah. Yeah. >> Um just because I've heard all kinds of things that there was plumbing issues and it's stopped right now and there's just a lot of rumors out there. So, uh, that being said, we have the green light to do additions, >> right? >> No matter what happens at the at the Boulevard Mall. And I think that's important because that's the number one priority that we got out of the thought exchange that we got out of um even if the Boulevard Mall vanishes, there's still going to be enrollment increases here. Um, and and if the Boulevard Mall comes to fruition, we're still going to probably have to look at a redistricting because
105it's all Maple Mirror. So, so whether that happens or not, we have the light right now to to >> go. So, it's not going to have the bearing on this. >> No, >> that we thought it might be when we started all this. >> We we actually got a positive out of it. Um and and we're going to roll with that positive. Perfect. >> Um but if it goes away, >> we've got we've got the the green light still. >> Okay. Good. And and just be mindful too um you know we talked about it. We were at $128 million. >> I don't ever remember >> uh through this project. >> Well, we didn't come to the news committee. >> We didn't report that out, but it's now been recorded and we're on YouTube. So, um
106but anyway, you know, and it started where we were looking at doing complete kind of gut and and redoss of all of our elementary classrooms. this, and I know Peter, I appreciate your point. This is really more just kind of a a a cosmetic facelift to those classroom spaces, but in in the back of my mind, you know, I'm looking at that and I'm going, you know, if we can get this done, you know, it's one less thing that we have to do the next time around. And we're always chasing the BCS. Uh, and you never know what's going to happen. and you just you know and what we haven't really even talked about what we can potentially afford in the next capital improvement project but um you know we we are really just hitting
107in the BCS those high high level priority things and there are going to be things that are going to come down the pipe and I our elementary buildings and this is just one guy talking our elementary buildings need need it they do they do >> well it's like it's like renovations on your house right like you have to replace the hot water tank. But, you know, if you have a loan that you can do the kitchen, you do the kitchen. But if you can't do the kitchen, maybe you do the bathroom. Like, it's the same kind of concept in my world. Like, >> you got to you got to keep up with the >> Yep. And and they'll never be >> Buffalo building. >> You know, the the costs now will not be the costs
108in 30 and 32 or 31 32. So, um, whatever we could fit in now and get done and check off our list, but but to everybody's point and in and the board too, we do have to start thinking about 3132 and what our priorities are there. Um, and there will be a heavy BCS component to that project. >> I will add, I don't have a dollar value for what you can next one, but it will significantly based on just the size of that drop off. >> Yeah. Thank you for saying that in mind. I mean, you're really going to have to try to build up those reserves, I think, much as you can for that next one, too. >> This this prop one, like it's a significant drop off that we were looking at, >>
109$2 million share. The one after that, it's $366,000. >> Correct. >> Now, in the future after that, you've got another one, but that's that's quite a bit down the road. So, >> I'll be long gone. Does this include any pointing or did we hit that with the last one >> on the buildings? >> Um, I think there's some concrete work at Maple Mirror that we talked about things along those lines. >> If it came up as a high priority on the building condition survey, then it's >> potentially in here. But I I don't >> I'm getting the impression it wasn't as a high priority. >> Yeah. Yeah. Yeah. I'm just amazed that you guys could whittle this down to 100 from 128 down to this and make us understand it. It kudos to you because
110you know this this is a big project and and you've made it very understandable which I think is going to go a long way when we're trying to talk with our public about what we're doing. That's going to be important any >> done by the district in that whittling down a >> lot of Don Don >> not just me not just me >> I think it would have been great to see some of the things that we >> I'm ready to go out I'm ready to go out 128 million let's go >> I'm assuming >> absolutely >> so We're talking about then the next time like our August meeting, we kind of need a decision. Is that what we're saying? >> I I think we need to be closer anyway. Like I don't want to
111blow Nick's timeline out the water, but obviously there's some thinking that needs to be done and I hope that you all take that away tonight. Um and and and we move forward from there. So I in my conversations with Tachin Russ and Paul Mioski who's um um our um our attorney that would handle the bonding piece of it for us. So as we get into the seeker process likely in August you'll see some sort because he works with parties to help us through that process. So you'll see some sort of um kind of agreement to allow him to kind of start to do that work. Uh we talked about having the seeker vote in October uh at our October meeting. Um so to Nick's point before um you know if if I think our meeting
112in August is the 19th >> y >> uh I think we have to have >> I think we got to be pretty buttoned up. >> I I have a public >> in terms of the scope I would say to know for seeker in determining the the proposition and how you structure. you do have a little more time at that October board meeting. That's when you'd be acting on the seeker as well as the form of the proposition propositions that are going to the public. But the attorneys need some time to draft all of that. So, >> does there have to be a public hearing before we can approve the speaker? >> No, >> there's actually no public hearing requirement at all in this process, but most districts choose to. So you'll have two resolutions basically
113probably September or at the latest the October board meeting >> where the board will basically approve the resolution for all the seeker work and then immediately after that will be a resolution the Hajin Russ will prepare for the board has decided to take the next step forward and move forward with putting a proposition out to the community. >> So what we've we've done in the past is if we can get pretty close on the scope we can give Paul and Hodge and Rusty approval to move forward. um they can tweak it at the end, but they do need a a significant amount of time, especially when you're dealing with fieldwork and additions >> and then you'll get us that information that Peter asked for just so we can kind of read it before our August
114meeting. >> Do we have that? Did we get that? >> It's a lot of reading. Hey, welcome to my world. >> Yeah, I'll get it. We'll get it out to you. >> Thank you. Not sure how detailed it really is because a lot of it is just basically taking a classroom, let's call it 700 square feet, and calling it renovation, and giving a dollar amount per square foot. That number per square foot is basically saying we're going to do this classroom. It's going to get new floors, new ceilings, new lights, right? Um, and focus on the the finish of it. Whereas when you're looking at the addition, it's looking at the footprint of that addition and saying that if it's a 2,000 square foot addition, that dollar per square foot is what the building >>
115we'll see. Okay. >> I think whatever we can get though would be helpful. >> Absolutely. Yep. I can do that. >> And understand that, you know, you're working at, you know, high level and, you know, you're >> 30,000 foot >> right now. Some of these things are just, you know, they're estimates still. Yep. And as we develop that further, that's when we'll get into the scope like adding, you know, volleyball stansions and things like that. That's where that happens. >> Any other questions? >> Thank you. >> We really appreciate your time tonight and it's been a >> it's been a team effort to say the least. And you know, we there were there was a lot of uh tough conversations, but I would say always professional, cordial, and their their willingness to to really work
116with our priorities has been just awesome. So, thank you all for that. I appreciate it. >> All right. All right. Okay. Thank you for getting together tonight to help us and Yep. >> See you in August. >> Thank you. Yes, sir. [Laughter] generally what happens after our construction meetings add technology to the bill. Okay. Um All right. Moving on. Um we're we need to have an executive session. So, may I have a motion and a second to adjourn to an executive session to discuss pending litigations and we will not be returning. >> Motion to move to executive session. >> Second. >> All in favor? I