001[Music] of planning a active asalent exercise here at the school. Uh Craig Hansen is here from Quest Star. He helped us partner with the Green County Sheriff's Office, local first responders, uh for the event that took place on May 23rd. It was a Friday. Um, everybody that volunteered or everybody that participated in the event was a volunteer. Uh, so Craig's here just to talk about the planning process, what he saw, successes, anything we could work on, so on and so forth, and answer any questions about this or do you want to use your I'm good. I'll use my coaching. Thank you. Thank you for the opportunity to come down and talk about this. Um, you know, congratulate the district in Green County. This is the first one within the county that's happened. So again, I
002applaud the district and all those involved. And it's it's an important exercise to host perhap for the sole reason preparedness. Um it's it was an opportunity to test plans. It wasn't about testing individuals. It was testing the plans from emergency management um from uh the emergency responders and the school district. Um and I thought it was a great success. It was great collaboration in this nine months that we planned this. Um we facilitated the meetings with the Green County Sheriff's Office and the district and all those uh agencies that were involved. And at the day of the event, there were 17 agencies that had combined. And again, kudos to the Green County uh Sheriff's Office, you know, created this extensive operations plan to cover everything that was going to be addressed in there and to
003make sure it was a safe environment for all those that volunteered and participated. Um again another kudos to emergency management and to the school district was the use of the school to do some training with fire and EMS prior to the event. Um you know with the active attack integrated response class that was held. um that really showed that day of the drill to see how EMS came in and helped really um integrate into the scene and to deal with, you know, any of those um injuries that had occurred um based on the scenario. Um again, we had the opportunity with uh with Ryan um I visited the faculty meetings that were held for those that were interested in participating just to have a briefing and explain what the process was. I've been involved with
004six of these u in my career with the Boseies um as a chief emergency officer. So, a lot of experience um and we work closely with all of our law enforcement agencies within all three counties, in particular Green County. Um I will shout out again to them. They have the best SRO program in our three counties. They do a phenomenal job and I hope you recognize that as well. Um but again going to the meetings and having um Sergeant Richards join us too to explain just from the law enforcement side what the expectations are what staff would expect to do that. So helping briefing them to make sure that they understood that they were in a self safe environment and then the logistics of that day. Uh my health and safety team we we worked
005with the district with facilities to create um a shortened bell schedule. uh we had created class rosters and those teachers and the students that were involved they were also you know the student role players were given belt schedules a schedule and they they changed classes through um the duration of the event. So again, a lot of work went into this to make it as realistic as possible. And I think um all agencies involved had had a great outcome from that. Recognized some things, some gaps, but also celebrated the u the opportunities that showed themselves to be proven tactics that did work that day. So I guess I'll open any questions or any thoughts. How often would you do an exercise like this? How how often would would you recommend recommend exercises to like this? You
006know, every few years I think would be a good opportunity because as staffing changes, as um the responding agencies, they change staffing as well. So something like that I think would be something to consider. Um you know, we know the amount of work that goes into it and we know the the uh commitment to the district to host something like that. Again, it is a 9-month planning period. Um, but hopefully Randy, hopefully you got some good responses from your uh teachers that participated in your staff to see the value of doing that. So, every couple of years, you know, and it's a good opportunity to bring not just law enforcement because they're in your building already through your SRO program, but fire and EMS into the buildings understand, you know, in case there was a
007need for that day, they're better prepared. Do you do a debriefing I suppose with the emergency responders as far as what they We debriefed that day when we got done. Yes. And then we're looking I'm going to talk to the district about scheduling that for over the summer to debrief because I'd like to hear from law enforcement because they did their own debrief. Okay. From that agency just just as a final closeout. Yes. Would would there be any thing kind of outlining recommendations or Yeah, that's all that's the whole point of that, right? What can we get for recommendations of areas of improvement, you know, based on all those factions that were involved that day? And would that be something that the board could get? I'll leave it. Yeah, I'm sure. Leave it to the
008superintendent. So, you put you'd give us something in writing. Yeah, we could we could do a summary bullets of those ite and that debrief. Sure. Because we did you've probably talked about the security survey we did with an outside company and aware of that. Yep. it would be uh something that we might want to look at to compare notes and we want to make sure that we're absolutely uh you know on top of things and correcting anything or getting anything better that we need to. So y great. We appreciate your I think say all of us can say we appreciate your involvement. Just to to kind of if I could just really quickly to to piggyback on Bart's question there, one of the um biggest pieces pieces of most consistent pieces of feedback I got
009out of the survey was a lot of folks were kind of looking for that um the next level of of drill more so in the reification phase to see like instead like we went to Greenville. Oh yeah, I'm sorry. I didn't even speak to that about the reification that was another big piece of this because of our regional plan that we've created to support schools all of our schools in three counties and having that part of this was was phenomenal too because it gave the hopefully faculty staff an understanding what that looks like right if they were to be moved and we need to go through that reunification process so that was a big a big piece of this too that is big because when we looked at another company that was a big piece
010of what they did at the the reinvigation which was something that you got to pay attention to. Absolutely. It's often well in our mind and our Boseies um um I will pat ourselves on the back. We are leading the state in that that realm and I've had other Boseies reach out to me to talk about our regional model that we created to see how they could support their districts as well. But that's a big piece that has been overlooked. But um the last few years we've really implemented it to make sure that we're we can be prepared and districts can be prepared if if they need to use something like that. Okay. So thank you for that. I forgot about that Ryan. I had that written down too. So was there anything that stood out
011like any big eyeoping things whether it be comparing to other drills that you did or overall? Um how fast the emergency procedures were initiated by faculty and staff that were in the building. That was terrific. They did a phenomenal job. As soon as something happened and and the the event kicked off, they're right on it. And that's the fastest I've seen initiation of the emergency uh protocols. So, compliment to the district for that. You know, folks knew what to expect but didn't know when. So as soon but as soon as that all happened, they put it into play and the district did a great job following the the plans. Well, that's to the positive. Nothing to we need to work on. The biggest thing that we need to work on that we didn't take into
012account. Um nothing comes to mind, you know, that was glaring. There's always little tweaks to things, but no, it was the district followed the plan, initiate as as they should have. Um and that's good to see in an emergency event. So, so do you have a next steps and what are you going to do with like talked about you're going to talk to Yeah, like said again Ryan's the been the lead on this. I want to publicly thank Ryan for being the CA person for this whole thing here. Um, and so I think that we get we got the feedback from the staff who were involved in it. Uh, we're going to get the, you know, law enforcement feedback as well. Um, and I yeah, I I mean I compiled a lot of it into
013the presentation that's that was an attachment on the on board docs there. Um, I'd like to get the, you know, kind of come full circle with law enforcement as well. So, you know, we've got the feedback from, you know, I'd like to thank multiple facets of the school, like teachers lens, admin lens, um, somebody in the hallway lens, like just it it was important to get all that, but I do want to see it from the, uh, um, from the law enforcement lens too, like, you know, what what can we be doing better? Um, what are some areas that they identified that we did well? Like right like Craig said, let's celebrate the wins, but let's also keep our eyes open to what we can change. You know, the you know, my one of my
014big questions because we we made the financial adjustment this year is were the were the lockdown shades really effective throughout the drill, right? I mean, if and if they were, is that something we want to look to put I don't want to say in every window because it's just not doable, but is that something that we need to go through the school with a fine tooth comb to make sure that every possible window has one? per se. Um, and if and if a window doesn't get it, does the staff member in that space know why, right? And because not knowing why means obviously we're staying in front of it because there's no shade on it. But um I just I like going full circle with it just so we hear from that and then obviously
015putting all that together. So it'll likely be similarly do with the the uh budget development slide deck that you guys love so much. Uh, I'll probably add to the one I already have just to keep everything compiled together and we might hear like as I as I learn more all your feedback comes in. I suspect it'll it'll find its way into my my monthly updates there. So, okay. Well, I like to have time frames. So, do you have any idea when we I did you get that meeting scheduled? I saw. No, not yet. No, no. I again, we just did it in the end, very end of May. You guys are getting ready for graduation and end of year event. So, we'll look to connect in the summer sometime in July so we can wrap
016this up. Okay. And then if we're meeting in July, we'll probably answer for you in August. Or August. Okay. Great. Or something at least via email weekly update. Anything else, Craig? I know you can't go into specifics, but but broadly um crowd control when an incident occurs. Um how what are some of our um um challenges with that? You can speak broadly on that. I guess thanks to social media, right? news will get out quick, very quick. Uh people will be responding. Um actually last week I was at uh um North American Activist Allen Conference and there was a briefing from um just recently the Appalache school shooting in Georgia. The principal gave an update um that happened uh September 4th of last year. And thinking about how quick people will respond. I mean you
017want you want the good guys there, right? We want law enforcement there as soon as possible, but they quickly had parents there very quickly. So trying to manage that scene is going to be chaotic. And as we look at that piece of it, then also look at if there is a need to evacuate the school and go to another site to reunify, that's as big of an incident as the initial one. So that's the biggest piece, right, is is communicating out to folks and and hopefully getting folks to understand, don't come to the scene, right? don't come to the scene because that impedes law enforcement, emergency responders access as well. Um they showed pictures that they they had tow trucks brought in to move cars so they could get emergency responders into the scene because
018the parents got there so quickly. So that's going to be the biggest challenge is trying to control that. And I don't know how you do that working with law enforcement having these type of you know monthly meetings and having those discussions. Um, you know, we rely on law enforcement to make that decision how that's going to look, right? While you guys are managing the scene, the impacted site, wherever that case may be. Um, but this is another good outcome from these drills is that everybody understands, all the agencies involved understands the wise. Why does law enforcement do that? Why do schools do that? And having that conversation just strengthens that relationship so the day of they know that they can work together because they've met and already talked through some of this stuff. So yeah,
019the controlling of the scene is going to be very difficult, especially in a community like this where you have houses right around. Okay. Um but again, working with law enforcement, I think there's an opportunity to to understand what they're going to do and why they're going to do that. Okay. Thank you. All right. Appreciate the time. Thank you so much. Thank you. Enjoy your evening. Thank you. in in a in a in a short amount of time other than the four hours we usually spend four hours. Yeah. So, absolutely. Well, does anybody have any questions with regard to what I submitted? I do. Okay. So, and please don't take this like from as a personal thing, but when I hear the plastic thing this is me, I go sure they say it's okay. Sure. They
020say it's safe. Is there any Do you have any of those concerns yourself? Well, no. You know, I mean, I don't like, you know, look look at history, right? You know, they they thought asbestous was a good idea, too. And they thought, you know, I I'm sorry, Ryan. I'm like, like I'm just like, how could it be okay to heat your plastic? And and I get it's it supposedly does supposedly doesn't have certain elements to it, but well, I mean it that is they the General Mills Corporation is regulated by the FDA and I I don't think that they're trying to sneak one over on anybody giggling over there. This is legit. But I mean, you know, I I just Sure. I mean, are there But do you think that that there is any other
021ways to reduce that? I mean it's it's a concern, right? Somebody brought it as a concern. Yes. So So are there ways to, you know, sort of just think of that and and choose alternatives to that? Well, the the main reason that we use those particular products is because of the the service models that we use here at school. So it lunches or breakfasts don't go on a tray and kids don't sit at a table in the cafeteria and eat them. So, it's a mobile situation. So, if I was to take them out or have my cooks take them out of the packaging, um, then how do you how would you suggest we mobilize that bit of food to get it to a to a student? Don't get me wrong, I don't know. Your job
022is correct. Your job. That's why I'm asking, which is why I choose that as our as our primary means of our service model. No, don't get me wrong, I'm not. Yeah. I mean, am I going to take it going to think about the concerns that when I when I read those concerns, I was like, "Yeah, it's fair, you know, but when I get I wouldn't serve it at home, that's for sure." You know, so um but why are we still in that grab and go model? I mean, I I I accommodate the uh the administrators of the buildings based on whatever their whatever their need is at the beginning of each year. Um, middle school has shifted. We've changed things in middle school if the administration changes and the administrator wants to see it in
023a different way. So, we are able to pivot if that's something that people want. But, that's where we are. And that's a that's a question for scheduling um timing of when kids get off the bus, how much time they have to get into the into their classroom, and how much time they have to eat. So, that has less to do with me than it does with the people that make the schedule. So, what is that change? So, are they now going to the cafeteria now? And no, there used to be um kiosks around the building and kids would get it and go, but uh because my staffing situation changed, that also played a part in us just having kids go through the line and grab grab and go through the line. Okay. So, now they're
024back to going through the line and grabbing. Yes. And but they don't stay in the cafeteria. They just go to their first Yes. spot. And then in the elementary buildings, they get they grab and go. Same thing. Yeah. Same thing. Yes. Breakfast in the classroom. Okay. Yep. I mean, I just I I appreciate your concern. That's why we're here. I mean, we're we're trying to do the best we can. Mary, how much of your product is prepackaged where where you have to heat it up in like Well, the hot the hot breakfast is always it's an individually wrapped product. Okay. About lunches? No. Lunch is not individually wrapped. It's served on a tray and it's Is it Is it pre-made when it comes to you or you make it from scratch? Yes. It's pre-made. No.
025No. Oh, it's not pre-made. No. Lunches aren't. Lunches are made here. But from scratch. You make it from scratch in your kitchen. Yeah. Well, with the exception of like pizza, but sometimes it depends on what kind of pizza we serve. So if it's like a stuffed crust pizza, it's already made and you know it's fro it's frozen pizza and we heat it up. But sometimes we make you know fresh fresh pizza. It just depends on I don't know that. Okay. So these are things. Well, you know what I would love to have you do? Stop by anytime and come and visit and I would be happy to walk you through there. Again, that's why you have the videos because we're not able to do that a lot with our day job. So you're not that
026far away at lunchtime. So So you're seeing the process. Sure. We can we can do that. I think she invited you over lunch by I did. I'll take you up on that and I really appreciate it. But but something like a video goes not only to the board, but it's something that the parent could see at home or the public could see. It just it just opens up the school a little bit more of course the general public. Absolutely. So that's where the motivation that that is that is welcome as well. There's Yeah, it's welcome. Anyone else have any questions or concerns? So, I know that the regulations in your video had said that they were starting at some point in the future. Um, for this next coming school year, are we looking at breakfastes
027that don't necessarily have as much sugar in them for first thing in the morning? Well, we would we So, also in my video, it addresses that the food that I purchase is from a K12 catalog of of pre-approved food that is that meets all the requirements. I can't purchase what isn't available yet, which is why and everything that we do serve meets all of the regulations and guidelines. It's if you spoke with Ginsburggs or Cisco, all the schools around I mean nationally purchase the same food because we're all bound by the same regulations. So when that changes, the answer to your question would be yes, it would what we serve will change with the regulations. Also in the video I I addressed um the audits that we go through uh which are which are incredibly
028extensive. Um the administrative audit that happens every four years takes me about three months to prepare for just because of all the information that they want to see and have us prove to to show them that we are following the guidelines. I know and I know you do buy it through there. I just personally like I've stopped having my daughter get breakfast is just cuz 22 gram of sugar is a lot for her at 4 and 1/2 years old to have at 8:00 in the morning. So like just trying to regulate her so that she has a good day at school. So that's why I was just trying to sure think about what other options for even just for her are there. So well we everything that we serve meets the guidelines that are prescribed
029to us at the moment. And also I just would like to uh differentiate between um naturally derived sugars which occur in the 100% fruit juice that we serve. So if there is a specific amount of grams, it's naturally derived. So it's not No, I know it's added sugar. So that's so that's a huge difference. Added sugar versus the naturally derived sugar is affects our affects us physiologically very differently. I I I agree with the plastic. Um, but you're handtight. Yes, they are. You're going by the guidelines. That's not to say the guidelines are right. Um, the FDA has a lot of work to do. And it's not on you. It's on bigger there. There's bigger people over you that that is correct. I know your hands are tied. And I appreciate that because I mean
030my my job here is to do the best that I can for for our entire community. So, and Mary, I hope you know that I meant it exactly the way that was understood and thank you for clarifying. But thank you, I just No, I mean I'm I'm here to field questions and that's that's fair. My kids bring breakfast in to me every morning. They're heating that stuff up in plastic. It's donuts and and muffins and it it's just disturbing. It's they they refer to it as ovenable film. I don't believe that. I'm just using the the verbiage, you know. So, they say a lot of things. Yeah, they do say a lot of things and and I I firmly agree. Yeah. So, but you're you're just doing what you're supposed to be doing. So, I
031mean, that's all you can do. Thank you. Anyone else? As a food service director, do you have any needs or wants that that aren't being accommodated right now that that Ryan won't let us give you? No. Every We are in good shape. Um, we have we have overage in our fund. Um, we are currently struggling with a with a rather major piece of equipment, but we're also um in the process of applying for a New York State grant, which we are eligible for because we haven't gotten one in the past four years. So, so, um, we're good, but thank you for asking. All right. Okay. Yes. Can you tell us what that equipment is? Um, it's a dishwasher and it's for the high school. Okay. Thank you. You're very welcome. Good luck with that. Good
032luck with your grant. Thank you. Thank you. It'll It's So, we're we're eligible to receive up to $20,000 per school. So, use AI. I'm using our grant writer. Okay. I was going to say, who's responsible for are we using We have a grant writer. Yes. Yes. And I'm I'm working closely with Kelsey Reid who is working also with the grant writer. So, it's a collaborative effort. and Scotty is on the facilities end to. So, we're it's a it's a good team effort making it move forward. All right. Good. Thank you, Mayor. All right. Thank you, everyone. Enjoy your evening. Hi. Hi. Hi. Um, do you guys have any questions regarding like the video? Oh, I do. Okay. Hi. Hi. Tell us who you are. Oh, I'm Alexa Smith. Um, I'm the president of National Engineering
033Honor Society. Very nice. Yeah. I really did actually have a question though. Um, is it the same group of kids that just recently went to DC that I'm going to? No, the graduating freshman will not be. It'll be all the new inductees plus the current members that went on the trip. So, your current clubs are seven, eight, nine. Yeah. Okay. Did you go to Washington? Yeah. How was it? It was really good. We had a really nice time and everyone was like really behaved and it worked out pretty well. Did you make sure of that? Yeah. I thought your video was great. Thank you. Very wonderful. Yeah. Lot of nice pictures. Yeah. What was your favorite part? Um, probably the dance cruise. The dinner dance cruise. Nothing educational. Oh, no. And the Holocaust Museum. I
034like that. I was like sad, but it was good. And you walked everywhere or um It was It depended how close. Um a few of the memorials that were in the same park we had walked to, but anything that was like what over a mile we took a bus to. So the buses like stayed with us everywhere we went. Kids. So you're going to be raising money for this? Yeah, we'll be fundraising throughout the school year per person so that it's like individual cost. So whatever like someone personally fundraises will go towards their trip. Nice. Okay. Yeah. Well, good luck. Thank you. When is the trip? Are you home? Do you do you have a date yet or no? Sometime in 2026. The president will decide. Yeah. Well, thank you very much for You're welcome.
035Talking to us. You're welcome. Very nice job. Timer out two minutes. All right, here we go. So you guys have seen the presentation already. There's only a couple open for me. What? It wouldn't open. It said I didn't have access. So I It's not my fault. Not my fault. So now we see it. So okay. So I will share the presentation with you. Anything actually it's right here. I try not but it's very basic that we have done in the past. Okay. Um I just want to touch on some director athletic director points which if you could Oh, sorry. It's right here. So, we just want to touch on a couple things here. First and foremost, the important things that I think is important. All programs had full teams um this past spring. Uh we
036had strong finishes from all sports teams as you guys had mentioned previously. The tennis team had won the patrun conference. The girls track team won the patrun conference and also won the section two and boys for the first time in school history won section two uh for the boys track and field. Um you had mentioned trap and the trap team both of you. Uh, I do want to point out so there isn't confusion that that's not a team here at our school. We just help support the club um by allowing player or people from here. We we promote it because it's run as a club that's not associated with the school. It's just school the trap team. The trap team. Okay. So, because they are allowed homeschool kids on that team and then by New
037York State rules, you can't have homeschool kids on your public school teams, but we do promote it. We do allow them to sign up. We do uh help with the registration process and so forth and and do our part within the community. Let me ask a question about the the homeschool kids that are on the traffic team. Um, in your discussion with section two or whomever, whoever the authority is, um, is that that's basically a a New York State regulation. Is there is there what's the general opinion in section two? The general opinion is to not let them play. That's that's their that's where they stand on that. Yep. There's no wiggle. And and so in discussions, most people are not in favor of having correct. So it's so difficult and and and to even
038take it a step further section or New York State is looking into pushing private schools into their own classification in their own section because if you're not coming to a public school then you shouldn't be competing with other public school uh teams in section in the sectionals. So a team like LEAL or CBA would have their own sectionals and wouldn't be competing against the likes of say Shannandoa or Shaker when they go to that and that's the majority of opinion of section two. It's getting there. It's getting there. It's always different by sections. This is not my fault. This is always different by sections. So you're talking about each section has its own priority, right? So there's there's certain sections that don't have any private schools and they don't care, but there's sections like section
039two that have a good handful of them and they do influence the public schools and how they're pulling kids from the public schools sometimes for the competition of sport. So is section two involved in any of this u trap shooting team went to compete? Is that a separate from section two? Yeah. It's not regulated by New York State in regards to like So section two is not involved with that that uh tournament or whatever. No. Okay. So it's not tech technically a sport in section 2's eyes. Well, it it could be depending if we decide to just go with strictly public school kids and then start hiring a a coach stipen the whole thing. Um, but now you're now you're regulating. I don't know how many non uh homeschooled kids were on the team, but
040there was usually somewhere around half. I'd say close. We had we had a very good turnout this year. What with the number of participants from CI think there was 47 kids on the team alto together. Yeah, there's a lot. Yeah. So, I know there's one of the big one of the biggest teams in I I went to the over here to the club to watch and got a whole thing on it, but there's uh there was a lot of school districts that were competing in Sierra. There was two and a half days of competition and there's a lot of teams. If you get on the the track shooting website, there's a lot of teams that were on there. A lot of school districts, too. Yes. I mean, some just makes it difficult when you look
041at this. So some of these teams like school teams are totally funded or supported by their district and then like our situation we can't. It's just we're not we're not the odd one out. I mean there's for a school our size. I mean it's it's kind of run the way that it's been run right. Yeah. Greenville has a team. Bernard West has a team. I think to kind of kill Mike. I didn't I didn't see that. I was going through this. Okay. Um, so, you know, we'll we can always venture that down the road. See how where it takes off cuz this year was a good year for actual participants from our school. Um, just to point out a couple things here. Uh, paid coaches. We have six school employees, seven community, and uh, you
042know, it's a nice ratio. My goal is to always try and get as many qualified uh, coaches within our district. Um, but we had some very good coaches all around. athletic facilities. Uh this year was a great example of us needing the second field uh because we couldn't use McUade at all pretty much this whole year. I think we only had two games on it, but it showed in in the stresses of only one field for three teams. Modified did not practice on the baseball field uh pretty much all year long. and and the only time that they were on that field is when they got to play on it. And obviously I'm advocating for that as the athletic director, as a baseball coach, but this is also the same situation for softball um and
043in the situation where they just do not have enough time to get on the field and and participate. And our softball team was very good this year. And I think it's primarily because of the the youth program and the kids that are coming up and through um are a little bit more developed than they have been in the past, but uh there's no reason for them not to be able to get on the field and practice. Um next thing I want to point out is it's very minor. We have that shared batting cage uh which seems to be an issue with you know overgrown grass and so forth. Um just a something I wanted to point out. we talked about it today is possibly putting dirt down over there. Uh that gets shared for both
044softball and baseball. And then the final thing that I wanted to point out with the athletic facilities is the streaming of the games. Uh we get so much kudos from Randy Finley. He does an awesome job with our baseball games. Now he goes above and beyond. He has three cameras. One from behind the back stop, one from center field, one from the side of our dugout. Uh but he if you've ever watched one of his games or one of our games through his uh stream, it has been amazing and a lot of section 2 has said something to us about that. Um obviously we might not be able to do that, but there's just if we ever go down the direction and and the capital project does get passed, just food for thought that we
045might want to look into trying to stream some spring events as well. All right, next piece I just want to talk about quickly is the athletic scholars. I think this is really important and uh because all all scholar athlete all teams were scholar athlete teams for five straight years now. Uh and that's pretty good obviously, right? Um we had the going by the numbers 10 of our top 10 graduating seniors have um actually I think put that right up there for you. Sorry. 10 of our top 10 graduating seniors uh participate in athletics, 18 out of the top 20, 35 of the top 40, and then 40 of the top 50 graduating seniors were all participants in the athletics uh program. And it just shows you that Kazaki uh isn't just about competition. It's about
046a driving force behind the leadership, accountability, and academic achievement. So with that being said, we are probably we we have applied for the e excellence award um which means the 90% of your teams have uh been scholar athlete teams. I think we only had two this year that were not. So we should be receiving that award in September. Um I created a little mural down that hallway by the mural that you had done. It's a little on the little wall where we have the certificates up u of our scholar athlete teams and and the awards that we've received over the years. Um if you ever pass by it, you know, stop and look. Um but I think this is very important to point out. So other than that, um I will share this to make
047sure that you get it. Um and do you have any questions? Can I ask a question? Maybe this is more Ryan and Randy for answering. We had a discussion about transportation for track. I remember that was a little bit ago. How do our kids get over to McQuade? Uh they have either their own car or they walk that cuz I know we had discussed like people weren't supposed to drive themselves to things. Is that because it's still in town that it's not as big of an issue or that's been my understanding is it's it's a mile away. It's not you know what we Okay. I thought it was very similar to like the bus route if you're within a mile radius so you can transport your your walk so the thing putting a finite number
048to it but parents still can't drive their own kids even if it's smooth they can but the other grinder told me that parents can drive them it just what what that does is it creates is a giant equity issue, right? Is if we say you can go but you can only drive your like you you can drive your own kid. If you've got say 20 kids on the team, 12 parents can drive, what are those other eight kids doing? So it it it becomes an equity issue. We ran into that. It's it's a legitimately a safety issue, too. And that's a point that she's trying and I understand. Yeah, I understand. If they had five or six kids pile in their car cuz they were all trying to get over there. Mhm. Yeah. I think
049it's either you driven, you either take the bus or you Yeah. I don't think that one sports team should be able to get in cars and another camp. Yeah. Nice little jog. Put the equipment on your back. Well, it's more motivation in a capital project than good fields here on our campus, right? Yeah. Um what was wrong with McQuade? Is it? So, the infield uh turf died. They didn't have a watering system over there that which they just put in. Uh but then when they installed the new uh infield grass, you can't get on it for 3 weeks. And then I don't know if you were able to make one of the final two games that we were there, one of the two sectional games. Um but the grass was quite thick um because of
050the timing of us getting on it and it just didn't play true. My dad was there. He told me. Yeah, he's a big supporter. He is always standing next to me. Better you than me. Those are good. Those are good stats to death. Yes, I think so too. Uh shows the importance of athletics and the role it plays in our academics. Yes. Okay, sir. Thank you. Some updates there. Uh the middle school uh is right now in the process of planning uh an improvement plan uh for the state of New York. Um so because we were notified here midyear uh based on previous year state test scores that uh you know that we're a school that needs to come up with a plan. Uh in this case it's based on um test state test results
051for special ed students and a warning uh that our students uh of black students are also close as well uh for that. It's a culmination of several years of data because we don't have enough kids in each cohort to make it one year. So which by the way going forward they're not going to do anymore. So, um, so they've been, uh, looking at the data. Uh, doing some collaborative planning. Uh, Mr. Elliott put together a group of teachers and some parents, uh, that are on there and staff. Uh, they're doing a climate survey right now. So, students, parents are being uh, surveyed as well as staff on on those items uh, as far as engagement strategies. And then so they're going to next meeting is June 16th uh where they'll uh put all that uh
052together and begin to create a um action plan uh which they will have done before well before we leave for for the summer in a couple weeks. So I just wanted to give the board an update on that. So once that's complete we'll bring it back we'll bring it to the board uh to go over and such like that. I just wanted to make sure you're aware of that. Can can you just go into this a little more deeper for me as the you know how can we get to this point maybe? Well, it's uh if you remember we were on a list several years ago for the middle school for state test results, right? Um that was for tenants and some other things or or I shouldn't say tenants but participation of the test.
053Um, so the state has a black box where they decide that, you know, x number of kids have to be at this level of performance and they they break it down into subgroups. So if your special ed kids aren't performing at a certain level, then that over several years that can put you on a list as well. So or in a position where you need to come up in a group. They give you like a warning before they put you on a list like does this come out and got an email. He's got an email one morning. So, is this the same list that we were on a year ago and we've only been off for a year? Similar. Yes. Just different group though. Okay. Yep. Because we've been on it for a few years.
054Right. What do you mean different groups? Well, now we're on it because of special ed students. Before we weren't on it, the whole middle school for for participation was one trigger on the data in general. Yeah. And where are they getting their data from? State test scores. What year? I gota get got work myself here. So it' be based on 23 24 20 the last I'm going to go back last well 23 24 22 23 I think of the two years 22 to 24 yes two years but I double check on that I don't know if it went back three or not because what it because of different size schools all over the state for the subgroups like if you were look at a CA you know each grade doesn't you know we don't have
055a lot of, let's say, black kids or a lot of Hispanic kids or a lot of kids with social and economics, you know, enough kids in a grade to put us uh at the number they're looking for cuz they they know like one kid in a class, you know, shouldn't dictate whether you're on a list or not. So, uh so it's a for this case is a culmination of a couple years of of that stuff. So, is there any funding involved? Mhm. Well, we actually had funding to plan and then there's also uh some some funding to to do the work, but it's not anywhere near what it was in the past. It's like I think 60 70,000 at the most. Not even that much. Maybe 70,000. So, so it's not even enough to get
056it have add staff. Yeah. You know, in that regard where past did add staff as a result. And when you look up to find out the years of the state testing, can you find out if it was done electronically or paper or do you know that because that makes a big difference because when they started that electronic testing, I don't think we've done paper in quite some time. Yeah. I'm going to just I'm going to make an assumption it was kids did it on but again but but with but special ed who knows it could start electronic testing years ago. Yeah, we've done we've done it. We didn't start. Yeah. So, that's why I would say I'm pretty confident for most kids they did it on on a on a device. Was it their first
057year doing electronic, second year doing electronic or have are they used to it? Have they been doing it for years? And I want to know if it's due to the electronic testing or if that's not even the issue. Right. Okay. Look at that. Randy, when would you expect us to get an update on this pro this July 1 meeting? For next meeting, well, you'll get it. I mean, something like that. Yeah. So, uh just in your packets, it's more uh just as a reminder at the July 1 meeting, uh you'll be, you know, approving your committees that you'd be on. Um so that's there. So, you know, talk amongst yourselves on that. Um and then also the board meeting calendar is a draft calendar. I think I think board docs too is in your I'll
058keep putting that in your weekly update. So keep take a look at that. We kind of think we got you know dates meet days I guess matching stuff like that. So um one thing in there we did we kind of for right now we we put the summer retreat to be in August to be the same day as the board meeting. So you have your board meeting uh last week I think of August and then let's make it a quick you know as most of you been know we always have somebody we need to hire at that point last your calendar says July 28th. Yep. That's right. We've updated it. Okay. So it'll be August uh 28th. Um I think it's day and Thursday and then we go right into a retreat from there with
059the administrators and they'll present everything that's going to be going on in the new year to do all that. So, so the summer retreat is going to be after a evening board meeting. That's an idea. They say that was the idea to do one night and then but the board meeting will just be a short consent agenda only. That one is usually like super quick because we're just hiring your staff like whoever leave. Okay. Well, that's I just that's that's what I say. introduction and then at the July 1st meeting you will decide when you want to have it and how. So oops here. Okay. Uh budget exit survey was in your uh packet as well last couple weeks. Uh just again uh for your information I know that the facilities committee could take you
060know another survey on the on the capital project what people were thinking there uh for that. aspect information worried about what huh a little worried about the results. Yeah. Well, you know, I mean it wasn't, you know, a huge number of people did the survey, but it's just another data point to to look at, you know, over the last several years. So, for that and again, some shout outs to some of you who've already mentioned the track teams, the trap teams, and our artists, Shel mentioned that, our musicians um and playrs uh as well. I also want to shout out to Vanessa Hardy who organized a uh they called it the the police day or cops day. Police day, huh? Police day. Police day. Yes. Um uh which we had law enforcement here and some
061EMS services and uh the helic emergency helicopter that does like um medevac uh was also here for the elementary kids to go out and meet them and talk about all the things they did. So it was a a nice thing for them. And again, also another shout out to all our teachers and students for for our showcase for student success. Can I make a second suggestion of a thought for a showcase? I really like the play being that night, but it makes it really hard to get your child to play at 6:30, but also go around and see things from 6:00 to 7:00. Just a thought, right? So, what would you Well, I'm just saying. So, like Abby had to be here at 6:30 dressed, right? Ready for mics and all that stuff at 6:30
062in the um high school auditorium, but the middle school time was from 6:00 to 7:00. So, by the time we got from Athens for Hannah's huge signing, right, to here to do a for Abby to show us her classroom, we were sprinting to the high school auditorium to attempt to also get her she was the last one with her mic set up. All right. So just a lot all like I get it but for the parents who have to go to Athens because they're preschoolers there or to C or like to have to hit multiple buildings and also get your kid ready for the play at 6:30 is daunting and stressful for your child. Like Abby, you said hi to her. She did not even hear you. She was stressed. She wanted to show me
063her stuff and get set up for her play. So Okay. Just a And how long was the flight? It was 30 minutes. So you couldn't even see it afterwards? No. Oh, okay. Okay. Well, yeah. All right. Cuz just Yeah. I don't Yeah. figure out how to listening to a lot of the parents in the auditorium who were they were upset cuz they did feel like they had to rush. So maybe so you thought maybe they had to play a little later or Yeah. They did they felt they wanted to enjoy their the kids different kids things. Some of them even had middle schoolers and high schoolers but they really couldn't make all of those locations. Could we extend the hours? Yeah. So that's I tried to think how we could Yes. Like just something to
064think about for give them a little more time. Yeah. Yep. Not a problem. A less stressful night is always a positive. Well, it should be it should should be a stressful night. It should be a positive one. So, uh just also uh closing assembly and board appreciation lunch. It'll be Thursday, June 26. Uh assembly starts at 10:45. We'll honor all of our retirees at that point uh and such. And then the lunchon starts at noon in the high school cafeteria and graduation Friday the 27th, 6:00. Um as well here by though. You're all kind of pros, so as long as you're here, you know, you know how early you got to get here to find parking. Find parking and walk. What's that? I like that our names were on our chairs last year, so we
065knew where to sit. It's just less chaotic. Usually our names are not on the chairs. Shel will just switch them around. And don't forget it. Sit on the edge at graduation. Just let Shel pick your seat up. Doesn't matter. Put the rest of us. It doesn't matter where you put names on them. I'll come at three and I'll range differently. Oh You like the back row, right? I go in the front in the grass. I don't care. I don't care. I just got to be at the end. I knew it was something. Um, couple quick things. Capital outlay project 2526. It's part of the budget vote. So, the budget passes, the capital outlay project passes. Uh we're going to be looking at three spaces in CE uh to abate hopefully doing that work this summer.
066Um and then also rerouting some plumbing uh so that we can get some ventilation, air movement, and heat into a uh one of the spaces. Um, the thing that I really just want to bring up tonight is later on in your agenda, you will see two uh resolutions outside of the consent agenda that are the seeker and lead lead agency, which we're required to do for any project. Just want to throw that out there that those what those are. That's what those are. Um, next item is budget vote. Thank you to everybody that came out. We had more people this year than we did last year and the year before. So, I'm glad more people got out. I did see a uh I'll say a stronger presence of folks on social media, not myself included,
067because I can't do that, encouraging people to not only go vote, but to go vote yes, which is very nice to see. Um I think uh I think a lot of folks resonated with the tough decisions that we all had to make. Um, the next thing I have for you is I'm actually going to skip down to E and then we're going to go off the deep end when when Shelley comes back here and talk about some money stuff. Um, non-resident tuition rates. It's the most bizarre thing New York does, but they do it this way because they require our ST3 submissions that I have to submit in the fall. They give me final tuition rates for last year and January and then they refinalize them in June. Um, so there's some stuff in there
068for you guys just to take a look at. Not sure if anybody had any questions on on the tuition rates end of things. Awesome. Um, districtwide safety plan. Uh, this is the required notice to folks that we will be hosting our district-wide safety plan public hearing uh before the August meeting. Uh we usually leave 15 minutes before the meeting um for that for that hearing. Um we did meet with the district-wide safety committee. There wasn't a whole lot of input on any necessary changes. Uh I suspect a lot of that had to do with the fact that this year we actually had Questar go through the entire thing and really make the the plan itself more efficient, taking out redundancies, things that were not needed in there. Uh but also really giving it everything it
069did need at the same time. Um, and with that, I also did uh provide to you guys a slide deck there that just shows the initial takeaways from our active asalent exercise. Um, again, if you have any questions on that, please let me know. I will echo Craig. I thought it was a great event. Um, I think that a lot of good came out of it, but obviously hoping full well that we never actually have to use it. Um, so now to the really kind of confusing portion of what I have to talk with you guys tonight. So for those of you following it along on the laptops, I'm looking down at section 14 um H through L here. If you're on your laptop, if you're on the print, it won't be in there because
070we just had the finance committee that covered all of this. So if you want, you can use this cuz it's for real. I got this. All right. So the first thing is we have as you notice we had a retirement incentive this year. Um with that retirement incentive and the sick leave buyout going alongside of it uh we are intending to expend that money out of something called the Ebl reserve. Eblar stands for in uh employee benefits liabil crude liabilities reserve. Don't ask me why the L backwards in the acron. Where is this? 14 14h 14H. Okay. Go ahead. I just got told to go away. All right. So, we want to expend this money out of the ELAR reserve rather than directly out of the what we know to be the general fund budget,
071which is what taxpayers vote. Okay? Because we are funding something out of a reserve entirely, we can do something that's called a budgetary amendment. Okay? Because we're funding it out of a reserve that's on top of your general fund budget. Okay? So the first resolution you'll see there is asking the board to approve a budgetary amendment for the purposes of paying out the ELA reserve to our retirees for the incentive uh and the sick leave file. The reason that you see language that reads up to 190,000 as opposed to a finite number is I we can't calculate today what the retirees will have as far as sick days remaining as of June 30th. So what we did is we estimated it with the maximum amount. So it's going to be up to 190,000 but not
072to exceed 90,000. Okay. Right. So, by passing that now, it allows us to pay pay out the uh the incentive and the sick days out of the ELAR reserve. Does anybody have any questions on that? How do we usually buy out their sick days? Usually, because we haven't had huge numbers, we pay it right out of the general fund budget and then it doesn't touch our Employ Reserve, which again is kind of the purpose of the reserve, right? You don't want to use it every year. You want to use it when you need it. And we are actually actually triggering another thought. One of the advantages in in my opinion of using the ELR reserve this year is last year uh when we were under our audit they notified us that we have a very
073healthy ELR reserve but we're borderline too much in it. So by expanding this down my opinion we kill two birds with one stone right we satisfy our auditors by being within compliant remaining within compliance and but we also at the same time are able to pay pay the piper. Okay. They give you a thumbs up I'm assuming. Yes. Yeah. Everything you're looking at, I've cleared with both the auditors and the school. You said you guys just talked about it, so that's why I cleared with auditors and lawyers before the finance committee. Sounds like Yep. All right. So, the next thing, um, we have this thing called a tax certiary reserve. Okay. A tax certiary reserve can only exist if there's a certiary pending against the district. Okay. Last year, we didn't have one, but I
074came to the board. I asked, "Hey, I really would I'd rather take a finding and have this money, especially with the reassessment that just got done in Athens." Okay? And we agreed that that was the course of action we wanted to take last year. We got the finding on the audit. Here we sit a year later. We don't have any certies against the district. The the uh tax grievances have just gotten smaller, smaller, and smaller. We haven't we didn't see a whole lot. I don't anticipate a certiary. So with that said, because there's no certiaries, we can't legally keep or not not legally, we're not supposed to keep that reserve open. Okay? So there's really a two-prong process. One, we can't move money from one reserve to the other without voter approval. What you can
075do, and what I'm suggesting we do, is we take that money, we move it from the taxertiary reserve, and we move it into our fund balance. And then from fund balance, we can divert it to a reserve that we want to. That was on the invoice of our attorney and our auditors. Okay. This is a double fund balance. It says fund fund balance. It's the general fund fund balance. It's extra fundrais. Okay. That's the word fund. All right. So the uh first thing we have to do is we have to move it out of the tax or share reserve because we can't keep it there and put it into fund balance. So that's that appropriation transfer that you see there. So Ryan, if we need to open up a new one, great question. Yep. Great
076question. So if if tomorrow, cuz it's my luck that will happen. If tomorrow we take all this money out of the taxi area reserve, move into the fund balance, and let's just say in 2 minutes from now, I'm telling you what I would suggest we do with it based on our finance committee meeting, and you move it there. And then tomorrow, a certary shows up and says poof. All right, I'll go back to my notery and I'll do all the calculations to find out the maximum that we think that that certiary would cost the district. I would come back to you and say we need to fund this. We have these options whether it be coming out of fund balance. We could liquidate some reserves back to fund balance and then back to a taxi
077reserve. Uh so there are ways to fund it, but it's a giant motion. I'm done. I knew it. You're okay. I'm going to get you back right here. He said you would get this, but it's relatively I mean it's a lot of work, but it's relatively easy to do it. It's very tedious, but it's it's doable. And again, we have the funds to do that. Correct. I I think I think the the vision that I see with this is as long as we have a direction with it, we're good. If we're just saying, let's take it out, let it sit there, let's take it out, let it sit there, and we lose track of what dollar was attached to what, I think that's where we can get not in hot water in a bad way,
078but just you lose organization of the funds. Okay? And you have to remember how much this was at some point. That's that's why I we specifically worded the resolutions the way we have that information. Yep. Good question. All right. So, at this point, we've talked about taking that money out of the Certiary Reserve, putting it into fund balance. Okay. So, right now, that that money in the order that these resolutions exist, that $255,000 in change that was in the Cersei is now living in fund balance. The finance committee met and our suggestion is to place that money in the employee retirement system reserve the ERS reserve. Reason being is one the ERS and reserve annually contributes $250,000 to the general fund budget our annual operating budget right so it makes sense to reserve or to
079fund a reserve that we've often uh tracked as part of our uh our budget. Okay. The other thing that it allows us to do, it kind of goes back to the question Jamie just asked, is if I ever want to take money out of something like an ERS reserve, it requires board approval versus if I want to take money out of a tax or a uh capital reserve requires voter approval. So there's a there's a bit more flexibility with the funds. If we pass a capital project and we want to go and put more money into the capital reserve, we can take it out of the year, put it into the capital project. Okay, we good so far. I got you. Brought her back. All right, so we have that part. Because we're putting money
080from the fund balance into that ERS reserve, though, we have to do another budget amendment because we're funding something purely with the dollar amount associated with a reserve. Okay. So you'll see so far we've covered two amendments and we've covered money from uh the taxert reserve to the fund balance from the fund balance to the ERS reserve. We all good so far? You missed the class. Actually, I will say I'd like to point out cuz I don't know if Kurt's still here or not, but look what happened when we got new track uniforms, right? We went won a section title. What color are they? Doesn't matter. We moved on. Thanks. Are they right? You can't be constricting these kids. Have you seen a track I called costumes? Have you seen a track uniform? They're like
081skin tight in a weird I look like a singlet. Oh, except for their twopiece. It's all about compression. It is all about that compression. Anyway, back to the math. So, right now, we've covered everything we had to do with our reserves. The last thing is if you I doubt you do, but it happened. Last August, we passed a resolution that said we can move up to $500,000 of unspent general fund money to the uh capital reserve. We remember that. Good job. Okay, so we talked about that every year. I put the caveat on there. I'm asking you to pass the resolution. I won't do it until I come back and tell you the exact dollar amount, the date we're doing, yada yada yada. Okay. One of the suggestions that came out of the finance committee
082that I like is what if instead of tying that money up right away in the uh capital project reserve is we reallocate it to the ERS reserve instead because we tap that regular regularly with our budget. I like that idea. So what the final one is asking you to approve is to approve a transfer of unspent general fund money which is by definition fund balance to the ERS reserve up to $500,000. I will tell you right now $500,000 is an overestimate of what we're even going to come close to because I do I do not think we're going to have a large surplus on this budget alone for a couple of reasons. One, this is year one without the federal funding we had in years past. Two, we are trying to expend as much as
083we need, emphasis on the word need, for next year now so that it doesn't hit our already tight budget for next year, right? Um, so what I'm asking you to do is approve us to be able to move funds to the ERS reserve, which I will give you that number as of the July 1 date. I should have a very good idea of what that is as of the July one date. But in the short term, what it's allowing us to do is get that that transaction on the books before June 30th so that it can happen cuz that's what I'm looking to do. That's why you're saying up to 500. Correct. Cuz I it's definitely not going to be above 500. I can promise you that. But I don't think it's going to be
084anywhere near 500. my quick calculation estimates, I think we're going to be hovering right around 65 to 100,000 with that, which means we were pretty tight on a budget, which again pat ourselves on the back that we budgeted pretty damn well. So, um, yeah, so that's all of that stuff. Okay, the final thing I did want to point out is you might notice if you haven't already. I know a couple folks already asked about it, the monthly reports and the bill schedules for May. We're not in the agenda tonight and that's because we are I think we're like a week ahead of where we usually are and we just I just got put on my desk this morning and I just got back from a conference. No, you better step it up, buddy. Well, the
085last time I put it on, to be fair, somebody sitting to your right, not going to give any names, said, "I don't want that the day of. I want it advanced." Respect. Yeah. I can't We can't actually review it if you put it on Thursday. I I respect it. I dig it. I dig it. I'm just You didn't want me to vote no again? Is that what it was? I'm just glad somebody's looking at it. So, um, so that is my to-dos tonight. Does anybody have any questions for me?