001wife says I need to cut back on my political activity. Those that know me know that sometimes I don't listen very well. So, just letting you know that yeah, I did survive the operation. I'm surprised at that. But anyways, so maybe it will make me feel better and I can come back with a little bit more zest. So, so far Scotian haven't had problems with parents dropping off kids on the wrong side that I can see. That's a good thing. I'm not paying attention to West. I'm going to pay attention to my side. parents that do pick up their kids on my side building, they if they come from the park, I don't care. At least they're getting some exercise in by that time. They're gone. They're they're not in our yards. That's what counts.
002So hopefully we can have a good thing. Hopefully that our budget isn't going to break my bank. Remember, some of us are on social security. We've already paid our dues in paying up in taxes. The city has already done exact another 105 just to let me privilege of driving on the road. So, but anyways, thank you. >> Thank you. And with that, that will conclude our uh public comment this evening. Uh we'll move on to item three, which are our superintendent reports. >> Thank you, Mr. President. Uh we'll start out and have our financial commitments. Uh Dr. Evans has a few things to review at the board. >> Right. Well, uh the third quarter report is before you. Uh things are running smoothly where we are. Uh we're we've expended 72% of our education fund
003which you know you want to be less than 75% so we're on track there. I would say a thing with the operating referendum um our expenditures are right on track. We get our revenue remember for the operating referendum and for debt service and the operations fund that happens in uh June and in December. So the revenue is a bit low on those but the expenditures are on track or or they're within range of what we projected them to be. So uh there's all the numbers are here and I guess if you wanted to look at them I guess another thing would be the education fund. 87% of what is expended is spent towards staffing. Um that's about right in in line with where we need to be. So if you have any questions you can
004feel free to shoot them at me now or wait until you want to when I can shoot it back to you some other time. >> Any concerns at all? >> Uh, not this year. >> Not yet. >> Coming. Any other questions for the board members? I I always think that right now prior to changes from Senate Bill one, the biggest pressure will always be in our operations fund. So that's we're working through that always. So okay, uh that concludes our financial commitments, student achievement commitments. Uh we have some checkpoints. Jav Lori, I'm not sure who wants to start, but I'll turn to you guys. Yeah. Uh checkpoints uh if you are if you remember uh we it was a pilot last year. It is not a pilot this year. So I learned um we have
005a summitative assessment at the end of the year but the state has now given us three chances. Checkpoint one, checkpoint two, checkpoint 3. Their windows are between seven and 12 weeks in length. And so we are in the middle actually towards the end of finishing our first uh implementation of the checkpoints. the first window. We should have um some results uh in the in the next couple of days as soon as everybody's finished. We can tabulate that a little bit better and do that. Um of mention is we are taking the checkpoints a little bit earlier compared to last year following you know kind of the the idea of teaching having an opportunity for kids then to have some reteing. Um the checkpoints each of them give us a second opportunity. So students uh as
006teachers at teachers discretion they can opt to take the checkpoint one a second time after some interventions and stuff it is not mandatory that they take it and I know that some grade levels some schools will do the second opportunity others will probably elect not to do that. So that's kind of where they are now and if you want to touch on >> just what we would expect is there's some kind of intervention right they're using that d actionable whether they give that checkpoint again or not that they're they're responding to the data. >> Any questions for Jav? Teams are digging in. Okay. Um next up is our operational excellence commitment and um Dr. Metaf has a couple items actually three items I think. >> A couple things that are happening again kind of all
007tied together. Board Docs, which has been our board um organization software will be fading out uh in January and Diligent, same company, a new updated um program will be going live in December or in January. Um one of the things, one of the reasons we're not already switching goes to my next point, which is Neiola. Neiola, we have gone through all our policies. We have updated all our policies with what we feel would be beneficial. Um Niola has them. Um, I know Mrs. McCrendle has been in touch with Miola numerous times asking where's our packet because it shouldn't have taken this long. Um, it's taken long enough that we have been able to get all all our administrative guidelines set. So, as soon as the policies come back and you have you have your opportunity
008to read, to look at and vote on and and adopt uh we will be ready to implement. So, we're very pleased about that. Last thing is negotiations. negotiations has concluded with the teacher the goian education association. Uh we feel like negotiations went very well this year. They they are on schedule to ratify on Wednesday the 29th. Thank you. The 29th. Um we feel that uh we are very pleased with one of the focuses we had was teacher attendance. and we felt like uh some of the some of the proposals and some of the things that will be added to our contract um will help us hopefully um really make sure that our teachers are aware of attendance and incentivize attendance. So that with that that is it unless you have any questions >> and then
009we would look to approve the contract the following Monday >> November the 3rd >> no 10th correct Oh, the public meeting. >> The public meeting. Okay. >> And then the tent regular board meeting would be approved. >> Thank you. with the uh Neil uh are they responding to us saying when we're going to get it or is it just an open-ended someday we'll We'll get it to the board members as soon as we can. Feel like we're behind. We've been done a long time now and we're waiting for them to just get them updated for some question. Any other questions for Dr. M or myself? Well, next up is our people commitment. Um, start out with u parent engagement and uh >> we have several updates. So, the first is that on September 9th, our
010family engagement um community members met and they were able to give feedback to the website, which we were hoping that they would do. And I'm pleased to say when we sat down to look at their feedback, it really matched a lot of what we are doing with the new website and making it more user friendly and informative. So that was that was um very good feedback for us. And then secondly, at the end of September, we had Patricia Wapple come back and she's an expert in family engagement, specifically around how to communicate well with families to keep them engaged and then also what makes a welcoming school. And so this is somewhat strategic. If you remember, parent uh principles had that training and they're kind of our lead learners, right? We need them to understand
011those practices so that they transfer to the schools. But then we were able to have um parent leaison, administrative assistant assistants and school counselors go through that training. So now every um school in our district has a team that has been trained around family engagement practices. So that's very exciting um that their principles can lean on those folks to to um to make that change. And then finally, we took a large group to um a conference last week and those are our pilot schools. So they took their team members and that was more intensive training for those schools who are going first in implementation of some of these practices. Um, and so I'm just excited for how we are going to serve families even better than we already are. >> Thanks. >> Questions? >> I
012guess a general question about the new website. We see some look and feel of it. >> We were we were actually debated whether we should show you tonight. We know we have some other things going on, but uh so the answer would be yes. We can bring that in or share this. I think we can share the knower's not here, but I believe we can share probably a link and let you guys just look around on it if you'd like to. So I'd be intrigued to see >> kind of where we're at. It's supposed to be live the end of October, like before Thanksgiving. Is that what I heard? >> November >> 17th. November 17th is the date we've targeted for going live. >> So, we'll look into that, Brad. See what we can do.
013>> Yeah. >> Not that I want to get great feedback. I just be interested to see >> where we're at with it. >> Yeah. >> It's always an interesting try to balance the board being length, bring it into you. Uh so uh yeah I'm kind of kicking myself should presentation it was ready so we'll we'll do it next time. >> Yeah there are a few things being finalized but mostly especially just like the general like view of how it's laid out. >> Yeah because I think that is is going to be a vast improvement from our current say our current one is maybe not as user friendly. >> We'll be nice about that. >> We'll see. Nothing else then we're going to turn it over to some achievement celebrations particularly with staff this time. So
014Tracy. >> Yeah. Um first we'll start with Travis Peak. Um you probably saw Oh, thank you. Um Travis was named Indiana Fire instructor of the year for the state of Indiana. As you know, Travis has been instrumental with our fire um course over at the CTE building and Chandler Innovation. And so, it was great to see him awarded that um for the state of Indiana instructor of the year. >> Next, we'll go to Nope. >> Thank you. Next, we'll go to Caitlyn Yodaroo. Caitlyn was selected as a National Merit Scholar commended student. uh that means she placed in the top um 50,000 in the nation which is about the top three to 4%. Uh while it doesn't mean she moves on in the in the process of a possible scholarship it is a distinction that
015signifies strong academic performance which you know is very positively viewed by colleges um and universities. So we want to congratulate Kaitlin on that. And then finally I think next time we should see what order they put the slides in and it that way. Finally, u boys tennis. We're again sectional champs this year. Uh it was tough uh match with Fairfield. It ended up being we won three to two. Um however, we did not move out of regionals, but it does not negate the strong season our our tennis team had. Um and we look forward to more in the future. >> Soccer's had a great season. >> Soccer also had a great season. Very proud of our athletes this year. Um, next we do have that is actually we'll conclude our reports, Mr. President. >> Okay.
016All right. So then with that, we will then go back to the board here for board committee reports. So my fellow board members to see if anything to report on with the committees or with the student group as well. We had a we had a council meeting since our last meeting. I will forward the minutes to um a kind of a financial update over there including fundraising. We had a conversation about capital expenses including marching band uniforms and a new calendar with updates. The house is progressing nicely. This is officially the 50th house has since been existence and uh so enforce recognition in terms of this being that milestone. The classes, especially the freshman, sophomore classes are fully got bunch of advanced kids, juniors and seniors. Youth, we met up last week and costume. We're
017also planning our trick or treat. We're also starting to think about our drive. >> Thank you. So, probably the biggest thing from the uh community foundation is the uh uh annual trivia night which is October 28th from 6:00 to 9:30 and that will be at the fairgrounds. Um and we do have a team so I I have paid for that. So, I am more than happy to take contributions from my fellow board members for that. So, so it was 300 foot table. So, we got six of us that are going to go. Yep. Um, >> good luck. By the way, >> I forgot to bring the trophy down. I'll bring it next time. >> Yeah. >> Let you see how it looks. >> You guys haven't had it yet, have you? So, >> we have,
018actually, no, we we won it. Um, >> two years ago. >> Yeah, I think it was two or three years ago we won it. So, yeah. Yeah. Careful what you're saying here. Um and then the last committee report now that you want to talk to. Uh so tomorrow is the go redevelopment uh meeting uh pretty full agenda but there's a proposal on it for another new uh apartment development downtown go so by a local community group. So that's that's good to see. So I think it has a good chance of being approved. So it's also there on third street just near the Hawk building. So just more good development potentially coming to the city that uh provides more housing. So more to report though after that but should be a good meeting. So right anything
019else? All right. So we will now move on to consent agenda items. 5.1 Approval of accounts payable dated October 13, 2025 and payrolls dated September 19th, 2025 and October 3rd, 2025. 5.2 Gifts and donations 5.3 agreement between Elcart and ESC 5.4 cooperative agreement 5.5 purple agreement with ESC 5.6 Approval of school psychologist 5.7 agreements with SEC 5.8 United Health Services agreement with ESC 5.9 personnel. Anything we need to highlight off of that? >> I will mention a couple things here that you're approving a lot of the agreements that XC has. So the XC board was made up of all the superintendents in the cooperative and this is kind of you are the official governing body approves the agreements. And so these are some of these agreements are for school psychologists that we contract with etc.
020>> If it was all right. I was I was going to ask I know some of them like the very first one I think there was one or two others were dated from July and then also it was an agreement between Elcart and EXE. We're approving that simply because we are the uh >> Okay. >> We're the >> lead. >> Yeah. Legal education association, right? >> Lead educational agency. >> Agency. Thank you. Um and since it's a cooperative, somebody has to be that. So in this case, for that cooperative, we are that person. So we approve you all as board. final app on a lot of things even though just way the state of Indiana works with the LEA and we get to approve those things even though it goes through the governing body which
021is super >> right because spread amongst all schoolorporations participate and has been part of our de heart that has been located in cone that run that program are employees technically part of the cooperative so that's kind of how I guess we haven't talked much about that >> other than to say that it's changing this this year is the last year and will be in the cooperative so it's going to be Fairfield and we're still going. Um, all right. And with that, the consent agenda items are approved as presented. We will now move on to item six, which are our action items. And we'll start with 6.1, adoption of the 2026 budget. Dr. Evans. >> Thank you. Uh well, we've been through the budget workshop and worked all the budgets out. We've had we advertised for
022the hearing. We've had a hearing and now it would be a time to adopt the budget. The amounts that we're proposing for adoption. And remember, these amounts are high because we still don't have our assessed value or or some of the other numbers we need so we protect ourselves so that we can cut it back later. None of this budget would raise taxes in any way. Um, but we're asking for the referendum fund budget of $6.7 million million dollars, rainy day fund of $1 million, debt service of 13,953,685, a rep referendum exempt capital, this is also like a debt service, but it paid for the intermediate school of 6,358,500, education fund of 52,81,300 and the operations fund of $18,500,000. >> Thank you, Dr. Evans, for that. Uh so with that, I will take a motion
023and second uh to open up the item for discussion and ultimate voting. >> I move for the adoption of the 2026 budget. >> Moved by Mr. Garver, seconded by Mr. Goodman. >> Oh, I think this is the third time we've looked at this, maybe fourth. So questions that we haven't thought about comments as we look to u approve this. One of our three main duties as a board is to approve the budget, set the budget. So just want to make sure we all have the right opportunity to make any final reviews or comments here. >> How much did it drop um last time once we'd advertised to the the total amount that we actually got? I tried to look the documents up and I was not finding the exact numbers. >> So, I'm trying to
024make it um fairly realistic uh but still giving us enough room to to drop. So, uh the education fund we did that's not doesn't drop at all. That's just you get your money based upon enrollment. But I would say over the debt service exempt operating operating referendum and operations alto together if I added them all up probably close to eight or n million that it would be less finished significant. Yes. And I I think the one thing to highlight is we've been very pointed not to manipulate our tax rate at all. I think that that's important. There's a lot of uncertainty with where we're going to be in two years from now, but we're trying to continue to live within our means, which I think is important. Thoughts, comments from the board? Ready to vote?
025All right, we have a motion and a second on the floor. All those in favor, please raise your hand and say I. >> I. >> Same sign. Passes 6. Thank you. Moving on to item 6.2 is 2026 Gan Junior High School HBAC renovations. This back to you. >> So, we we've uh been working through this bond and the major of this bond would be to fund the second project at the junior high school. Um we're recommending both of these uh options to have a to complete the task of the HVAC needs at the junior high for a total of $4,214,646 and the list from performance services uh should be in your packet. >> Thank you Dr. Evans. So with that I will take a motion and a second for item 6.2 for discussion and multiple
026voting. >> I move for the passage of item 6.2 2026 go Junior High School HVAC by Mr. Gip second by Mr. >> So this is coming out of the bond we approved we approved a month ago >> right and uh it'll be finalized at the next board meeting. When I when I read the proposed improvements, I want to is it the part of the building the original town crest part of the building or is it the would be the sixth grade wing that was added in early that's what that's the only part I was trying to verify. >> I'm going to let Dr. M answer that one because honestly I don't know which was the original part of the building. >> I believe it's um not part of the original town craft part. I believe
027it's the actual um basically from the this year we did the classrooms uh the main classrooms both first and second floors. This would take care of everything down the music toward the toward the aquatic center plus also um the the gym the two uh because we do have two gyms there would also include that also. Then I'll say they need to work on their orientation because they're saying the south end of the building. That's the north end of the building >> unless there's unless there's more to go on >> and the media center. So I that's I just wanted to that's why I was just making sure. >> No, but you're right. >> Oh, you're right. Okay. >> Thank you. >> Oh. Okay. >> So, this is the original building built in the 50s. >>
028Yeah. >> Well, thank you. Thank you, Jan. I didn't realize it was a three-phase project. Um, it'll be done over two years. Okay. >> What's the lifetime expectancy of the new system? >> Usually about 20 years. depends upon the system. This one has gone well past that life expectancy. >> I would I would have to believe what we're looking at here was put in maybe in the early 90s. >> Yes. I think it was a part of the big renovation that happened in 90. >> That thing's been renovated a few times. We appreciate that. >> Thank you. >> Other I guess questions from the board. Now that we've got our layout correctly, we're ready to vote. Okay. Good. All right. So, we have a a motion and a second on the floor. All those in
029favor, please raise your hand and say, "I." >> I. Oppose. Same side. That passes 6. Thank you. All right. So, with that, that uh wraps up our action items. Let's go to the fun stuff, discussion items. So, we will start with 7.1, which is a redesign of the Goan High School campus. And we'll invite Randy Zimmerly up. Couldn't be anyone more exciting than Randy Zimmerly to come up and talk to us about >> Good to see you guys. Glad to be here. >> Uh, sure. Uh, basically stopped in to see Jim and asked him how it was going and he said, "Well, we got all these things going on at the high school. Be kind of nice if we could get a kind of a a plan figured out." And uh so we sat down
030and we came up with an idea to to kind of pull a group together and uh try to get everyone on the same page as much as possible uh as it relates to the main campus. So the focus of everything that we did was looking at just the outside of main campus and a few things kind of filtered in as it related to inside the building but most of it was outside. So the first thing you've got to do is got a little homework for you. So Brad, you don't have to do this because you did as part of the process. But what we'd like to do, everyone who's uh willing, is to uh go ahead and we're going to take a quick weather report of your perception of your main campus. So if you're
031a board member, uh if you wouldn't mind, we just like for you to write down on those lines there. Or if you're a central office person, haven't participated at all in this uh in this process, invite you to go ahead and just down your perceptions of your main campus. Could be positive, could be negative, could be just so basically a weather report. So, we're going to give you about two minutes. parking whatever you've experienced on the out this campus right here. About 30 more seconds. you're still writing. That's fine. Uh we'll just move forward. But uh so basically when uh was talking to Jim a little bit about what were some possibilities, how could we maybe get a little bit of a handle on what's taking place on the main campus? different things that are
032floating through, different ideas that are happening. But then it was like, well, we do this then we'll impact that. So the idea is could we come up with a vision or an understanding of what we want this main campus to ultimately look like maybe 20 25 years from now and create uh in essence a master plan. So the overall goal if you look at the middle there kind of set up two meetings. One meeting was uh we just define our current situation. So basically do this weather report activity and then after we do that weather report activity, could we come up with what we really believe about our campus and what we really believe about what would make a nice area for our kids. So, uh we are not going to take a lot of
033time to go through all of the items that are on here. What I did is I provided you sort of all the steps we went through with the committee so that you as a board could look at it and get a clear understanding of what took place. Okay. So the first thing that we did, if you look at that front, the bottom the front agenda there, everybody did a weather report just like you did. Okay. Now, the difference is, and we're not going to take time to do it tonight, is that after we had our weather report and we clarified with each other, we talked about it as a whole group. We put it up on a put it up on a board. And the results of that weather report, if you turn your paper
034over, all those weather report items are on the back there. Okay? So, when you look at your weather report items that you just put down, one of the things that we want you to do is to say, "Were my items that I just put down captured by the group?" And if they weren't, this is your input time to let Jim know to say, "Hey, when we did the weather report the other night at the meeting, I didn't think anybody wrote this down." And it was it was on my mind. So this is an opportunity for you as a board to now get involved in this process for the master plan is actually actually put in front of you as a recommendation. We want to get your information. I want to get your thoughts. So if
035you didn't have time to go all the way through that and you want to go through it or you read the weather report items from the group and it prompts you to say yeah but this also those are the kind of things we want you to uh let him know so that uh he can get those captured. So then after we got our weather report items in the first meeting we said well why did we put that down as a concern? What do I believe that prompted me to put that down? And so we came up with belief statements. And if you look at the bottom of that third page, you will see the belief statements. So those were belief statements that the group came up with. And that was the end of meeting one.
036You turn over to the next page. Meeting two. Basically, we brought the group back together. We sent out the minutes of the first meeting, said, "Hey, these were the weather reports. These were our belief statements. Where are we live now?" So, first thing we did is we went back and we rechecked our belief statements and we rechecked our weather report. Were there things wanted to add? Oh, I'm sorry. >> I just got a text from someone. >> Oh, okay. were there were there things that were there things that we definitely wanted to that we wanted to add or we wanted to revisit. So that's the first thing we did at meeting number two. So we uh reconfirmed all of our stuff. We removed the the uh things from meeting number one and then we started
037talking about okay if these are our beliefs and these are the things we're concerned about then let's start talking about what are the decisions what are the things that we actually have to uh talk about. So we came up with what we would call decision points. What are things that we really need to do? So again, if you look over on the next page, the summary of meeting number two, basically we reviewed those issues. We checked on our belief statements and we found that we had some focus areas. So, we were focused on, okay, we want to use this main campus for student activities, but right now seems like there's a lot of adult activities that are taking place on this main campus. Could those adult activities in a 30-year lookout, could we make decisions
038that would possibly move those adult activities off of campus so that we could have more student activities on campus? So, that was one of the uh things that we started looking at. The other thing that came out really strong in the weather report as well as in the belief statements and it certainly was evidenced here, you have great things taking place here at Goan, but when people, and this was from your group, but when people drive up here and enter the parking lot for Goan High School, does that experience does the curb appeal of your parking lot Does the outside and exterior of this building send the same message that this is a place of excellence? Is this a this is a place that's well cared for? Are we taking care of and I think
039there could be a million a lot of reasons why you've acquired properties over time. Now it maybe it's time to look at it and say okay now how can we turn this into a very aesthetically pleasing place. So, as we got to the end of that meeting, one of the things we looked at, well, what are what's the what's the timeline? What are the important things? And so, if you look uh down below, when you look at immediate consideration, the recommendation, and this also came from an additional meeting that uh Bob, Allan, um Jim, and then also, uh Andy and also Karen as far as with Barton Coilma where we were able to sit down and we look at well what are our immediate con things that we might want to consider and then what
040are those future things that we might want to make sure that the master plan does not prevent us from doing something in the future uh as far as being shortsighted. We don't want to put in something here and then five years later wish it wasn't there wish it was somewhere else. So uh we wanted to come up with a a definite plan there. So if you look over on the next page, if you look at the summary of decision point activity, so what do we feel could really impact the master plan? So we look at the top, what are we doing with the warehouse? Are we keeping the old warehouse? Are we not keeping the old warehouse? Are we going to put any money into it? Are we not? Uh if we have a future
041fieldhouse, where's that going to go? Transportation and maintenance. The garage is here, but the bus parking's there. So, those were just an example of items that we started to look at that then when Andy and Karen started to look at the whole plan, we said, "Okay, let's try to come up with some idea and save some places for these things." Okay. And at this time, I will turn it over to Andy and Karen, and they can share a little bit. Jim, I don't know if you have anything you want to add. It's just been a great process. I think appreciate Arco Villimma and Randy your leading our group and for those participating in the group as well. Uh clearly we just want you to feel when you come onto our campus this is a place
042of excellence and we don't want to have to redo something and waste money. So we want to make sure when we do something this is where it should be and how it should look instead of solving a problem that's shortterm. We want to longer term. So, appreciate everything you said. I've said yes. Good job. Thank you. >> Good. Uh, now you did have some homework and don't forget that we want to capture your thoughts, especially if they're not covered by what you already read that the group covered. And, you know, it might be that you look at it and you think, "Yeah, they captured everything I would have said if I was part of that group." That's great. But if not, make sure you let Jim know. So, taking all this information then uh Karen
043and do some work with this. >> And Karen and Andy, we have uh copies, but also we're going to put them up on the screen, >> I think. Oh, there we go. You just tell them which one you want. I think they'll toggle between whatever. >> Yeah, we can start wherever. I'm Andy Beerman with A&Z engineering. I work a lot with I'm we're civil engineers. I work a lot with Bart Coilma. So, a few clarifiers to begin with. Um this is kind of a these are jumping off points with with ideas. It's not anything set in stone. We have to do a lot of coordination with the city. Um they have not had any input on this yet. It involves public rightway, public utilities, neighbors, everything else that we are fully aware of that we
044need to involve everybody in these. I'm going to go through them quickly because you're not really committing to anything tonight. What you're going to see is basically two versions uh two options and there's two versions for each one. There's a long-term vision and then a short-term plan. And like Randy said, we just want to avoid rework in the future. And that's the reason for that. The main difference between the two versions or the two options, I'm sorry, is how we treat 10th Street, whether we go straight through with that and use gates and other things or if we take it around. So, what you're seeing with this plan right here is the long-term vision of taking 10th Street, keeping it where it's at straight through. And then around there, you'll basically see a lot of
045parking. And then at the southwest corner of the building, there is a building addition there that could be a CTE uh facility in there, career and technical training. Um there could be right out front, and I'll let Karen speak more about the building additions, but um some office additions and canopies right out front where the front entrance is now to get the offices near the front. And at the northwest corner, uh we're showing a fieldhouse or athletic facility at that northwest corner. And that kind of um stays consistent through these. Again, those may move. But the rest of what you're seeing out there is even it's uh showing displacing this administration building potentially over to Chandler to the west just as an idea again to get more parking on this campus. And then also demolishing
046the warehouse transportation building along the west side of the property. Moving transportation over to where the transportation parking is now, which then displaces JB baseball and been looking at ideas for that as well. So that is very quickly what is going on on this this plan here. Go ahead. This is the second option which basically alls it does is changes where 10th Street goes and it goes around the main central parking lot. Uh we find that it's important to keep the connection on 10th Street at both ends is is what makes the most sense from a public intersection perspective. We believe that that's what the city would like to see and it kind of makes the most sense uh for you guys as well is to keep those connections on 10th Street and use those
047as main entrances. Now, with this, there are some advantages and disadvantages of either option as far as stacking space on the property for cars. There is um you know, student drivers walking through the car rider lane and other you know drawbacks and advantages um looking at each direction. We have a lot of time that still needs to go into the internal traffic. We know that's a big part of what we are talking about here. So, we want to get it right and get everybody's buy in on it. I forgot to mention that one of the other big changes we're talking about is moving the buses to the east side of the building, which adds a lot more flexibility to all of this. It helps with safety and flexibility of things that we haven't had up
048until this point. I think it's a it's a big deal to be be able to do that. There are short-term plans, but do you want to talk more about building additions? >> Um, and as as Randy introduced, I guess what is shown here in the for potential buildings. That sort of came from the list of the committee of all the different things that may want to happen here. Again, none of this is proposed as anytime soon, but trying to make sure if um we do start some parking improvements or entrances to the campus that we wouldn't put anything in the wrong spot. Um you all know that your campus is very landlocked, so trying to see how if you did need some bigger additions such as field house or transportation building CTE. How do those
049fit? And one of the goals of the committee was trying to keep as much connected to the high school rather than going across parking lots or going over to Chandler. Um so that sort of a reason for why those things landed where they did. Um, and then one thing I think didn't draw attention to is making sure that um, we put some nice um, entrance arches and more of a gateway and have a nice boulevard feel to these new entrances um, along street and Pearl to really get that nice you're entering the Ocean campus here. Um, use the new canopies and new offices make it clear that guest know where they're coming when they come into your campus. >> So we if you notice that it's on the picture that you have in front of
050you and up there too the gateway arches coming uh off of Madison Street and then also Gateway Arch coming off Pearl Street. We wanted to make it feel like hey you're entering like this campus of excellence and uh similar to uh when you go onto the alumni plaza in the back when you come down Pearl It's lit up nicely. It's very professional. Something like that. I think Karen, that's what you were talking about. And um just that that curve appeal for the campus. And also letting you know where's the front of the building. This is confusing me. People not knowing how to get into our high school. They don't know where the front of the building. So, there's good places for monument signage along here. There's also some decorative lighting you could do with banners,
051things like that. But there's the potential for having a lot of way finding in here as well too to make it more direct. >> So again, this is a short-term plan for keeping 10th Street um where it is now, directly through the middle. And this short-term plan shows office edition and canopy out next to the building and then some parking where there is uh area now and some of the properties you've purchased. We've also shown a unified uh football field at the north end that we're still discussing on the correct placement of that as well too. But we're trying to you have to prioritize where you want parking in relation to the building. So this is kind of the closest to it. But again within we have to look at pedestrian crossing paths. You know
052this exercise shows us where there's conflict points with arrival and dismissal traffic that we'll want everybody to to think through. We may have to do a different uh situation with islands with gates to get the right patterns that we want the safest patterns that we can get on here. Part of part of putting the um field to the north too was again the campus old lots are now maintaining that green space that you have but making it more. >> We call it the unified football field but football team uses it. Marching band will use it sometimes. Sometimes there'll be a group of students that come out there and play frisbee golf or frisbee ultimate frisbee. So, it's used for a lot. It's a nice green space. We want to maintain that if we could. Well,
053let's move that down the other end of right here. Same basic setup except for again this uh kind of winds the uh boulevard around the parking lot and still up for discussion how that's handled on the west side. You know if it's setting it up for the future project, we may not put the financing into doing some of the boulevard on the west side say but that's still up for discussion. But it's the same basic premise. It's just uh meandering 10th And really the reason for that is to keep people from cutting through there. Uh but at the same time it's you can have gates, you can have speed bumps, speed tables for walking across, things like that to traffic going through if you wanted to do one way or another. You know, board members,
054one thing I want you to look at is a short-term plan. Um notice that none of the buildings are torn down. All the build are in existence. This is just maybe some tweaking to the parking and some archways. Uh kind of a lower entry level, but it could expand. Future boards make decisions to add this or add that. We put placements for that. What we with our crystal ball thinks that might be there in the future. Um it it will it will far exceed the time that we well maybe some of you will be on the board for a long long time. But chances are uh these will be decisions for future boards. But we wanted to have a plan that we don't do something then oh well that entrance can't go there now we
055have to go here and or other things. We just don't want to have to redo things and I've you know many of us and I board members I've talked to many of you suggested the same thing. It feels like we don't have a plan a master plan for this campus. And uh so that's great work that we relationship with Park and Andy. I always forget your guys do great work and well I think we have to remember our campus is 12 years old. A lot has changed from when it opened it was the largest high school campus in Indiana. And and to think what it is now how we are completely landlocked and you know every time Bob finds there's a house for sale we find a way to buy it because we need every
056square foot that we can. Um, and I mean Jim and I have talked a lot about this and I appreciated being able to be a part of this. We have to think about where are those next expansions. You know, we have to live within our means. So, we don't want to put things in, like I said, tear it out in five or 10 years because that is not being good stewards of the dollars that we've been given. Um, but we have to be prepared for where we want to grow. because I think if you ask even families of students that are here, they get confused where to go on our campus. That's that's not good. So, we're not helping our own people and then visitors that are coming, they get very frustrated. So, I think
057this is a good opportunity for us to really deliver on something that hopefully will be here for a really long time. Any questions for only one thing that didn't come out that had a strong feeling about that was relationship with their neighbors. So getting this master plan to make sure that the neighbors also know and that was a high priority that came out I didn't hear mention that that they really didn't care about taking care of neighbors being a good neighbor and I think some of those activities already started I did want to mention that that was a very significant and a high priority item everything we wanted to do and try to take care of our neighbors, you know, make sure that we don't impinge upon them in any way, but make it a
058positive thing to be next to the school district, the high school. So, I I do want to mention to the board one thing as you look at that plan. You know, future thoughts will be what do we prioritize? How do we how are we going to prioritize what a project might be 28 or 29 or 30 or whatever. Um, some of the parking is good start. Um, and then I I would say just from my perspective, something to put in your memory banks that I said this is the entryway to the high school. Uh, I think will buy us more space internally in the high school as well. So, and also give everybody clear entry to the high school and also bring the counselor's office in the and where parents come in. Right now, they
059come in, they check into our welcome center, and then they kind of go through the high school to get to the offices in the middle of the building. And we'd like to move those offices to the front of the building. So, they come in and they get to the offices right there. They don't have to walk through the building. That's a safety issue really that was not thought about 20 years ago. >> So, keep that in mind. >> Our entrance changes used to be on the opposite side of the building. >> I mean, changed the structure of that building a lot. >> So when we used to have offices, you came in off of Lincoln, walked upstairs. >> It's not handicap accessible. So we pivoted a lot. >> I think that's part of, you know,
060from the short term to the long term. There's obviously a lot of phases and steps in between and well if this moves, this has to happen. So there's a lot that can quickly snowball there. But that's why I think just looking at initial hopes and goals and then longterm with everything and knowing that there's obviously a lot of pieces. >> You can just see how many times the building has been added on by looking at >> Yeah. >> That will show you how much this building has evolved over 102 years. >> Just looking at this. What what were you doing with the old baseball site location? What is that used for now? >> Uh it's baseball. We we play JV games there. >> JB games are there. >> See softball you can play a double
061header. The time it takes to play one game baseball. So softball they can play, you know, JV varsity and the time it takes to play the varsity game baseball give or take. Uh so we kind of need a JV field for the kids to play. We could go to one of the parks. Uh we had there had been some discussions with the little league in the past, but that's not necessarily something that worked out long term. I wasn't part of that. So long before my time, but so as of right now, we're just we don't have anything to put there. It's you know, we haven't decided to spend money to put something there. So in the meantime, we'll just keep using baseball field. So the JV plays there, freshman play there. Uh JB's, you know,
062they'll play sometimes at the other uh main diamond. Uh but our conference, they put them on the bus and they come together. They don't split. So it's not though JB stays at the at one school and the varsity plays at the other. They come together and play both games there. Most of our conference teams all have at least two fields that they play on. Baseball and softball. Sometimes softball get last as long. I mean, I think the the the point is is that we need to start having some real feedback about where we want to go because we do need to start saying, "All right, we want to do that so we can budget for things um so that we then can get designs, meet with city personnel and neighbors. It is a long process.
063It will take a long time for a basic parking lot to come together, let alone a major addition to our I appreciate your guys's hard work and your leadership in this. This has been enjoyable. I kind of like this stuff. So, >> yeah. >> Thank you. Thank you guys. >> Appreciate it very much. As Randy said, if you do have different things on your weather report, please do share that because things could have been overlooked that would be valable. >> Give it to me. We'll get it on there. >> All right. We have one addition, we have one more discussion item tonight. Uh 7.2 school board compensation draft two. So, we have this is the third time we've talked about this. Mr. Deoce, anything different to look at? I just I just want to say
064um again remind the board and anyone who might be here not hearing this for the first time. Uh the state has allowed us to give the raise to board members for the first time and the board was uh no no one asked the board to get a raise. This was my idea. I just think for future boards uh this is a good decision. there's being a board member uh takes a lot and in no way does the conversation I'm going to I've been recommending uh makes up for for the time you guys put in uh but I've come down to after hearing conversations with all of you uh that this is probably be my recommendation I wanted to talk about if there's any more conversation about it otherwise I'd like to bring this as the
065next time unless we have more conversation we got time I'd like to have it done before January that's all um I'd like to um have the annual compensation for each board member, mostly option two. So if you look at option two, but I would put uh the caveat caveat on there that we would do up to 30 board meetings. Uh we counted up uh Terry was went back and dug through how often did the board have an official meeting uh in one year and the year that you hired a interim superintendent and then you hired a a superintendent, you had 30 meetings. So I think we don't want to encourage future board to decide to have 30 meetings every year but also would like to say well if there is a year where you need
066to do that that you would be compensated. So I think 30 was a good number for me uh a number of me so that's $100 per meeting. So in $5,000 for your for a annual stipen one time and each year and then $100 per meeting if you we only use 12 Then we only use 24, but if we had more, it would accommodate some of that work that the board would do up to 30. >> And for clarifying, is that include executive session meetings? >> Executive sessions if they're not held on the same night. >> So basically would compensate you for coming in for an executive session, but not double. So, anytime you come in, however long it takes you to get your business done, whether it's two meetings or three meetings or whatever, um
067that's we just only pay you once. When this gets voted on, it would be written as a policy. Is that correct? >> It would be written as a resolution. I think I had some language from Tim Shel. I asked him for and he he wrote it in terms of a resolution. It's been about a month since I actually and then you all would approve the resolution that >> I think you might have shared with us. >> I must have missed it because I didn't see it. >> It was some sample language. We want to make sure information. >> I'll try to go back. I might not. >> Okay. >> And and before you would vote on it, you have a chance to look at it. >> Right. So it'd be more descriptive than this option
068too. >> Yes. This is just my summary just for conversation piece for the board. >> And I think I guess what I'm looking for clarity from you all is unless you think no no no Jim let's go to option one or no no no let's go to option three. We go to option two. We just put the limiter that I heard and I when we looked at it 30 seemed like a good number um maximum and then of course we get to me at least once a month to prove the things to keep moving as school corporation. So somewhere between 12 and 30 meetings and then want to make sure we define what a meeting is. would be regular board meeting, executive session and then work sessions but only uh and there you have to
069have a forum. So it wouldn't be just two or three of you getting together at least four of you getting together official meeting. We have to follow the state laws regarding official meetings. >> One thing I think is important and and Brandon brought this back up to me and I'd read it. I' forgotten about it. As we are elected officials, because uh our annual pay would be 5,000 or greater now, we would legally be required to leave our campaign committees open financially and have a committee and you would have to do reporting annually of your campaign. So any of us that have run, you've had to open a campaign and track your finances. This now would put us above that threshold. So you always would have to have that out there and have to make
070filings every year. >> It's once a year if you're not actually spending money, right? >> I believe so. Yes. >> I we would all have to confirm it, but I think that's that is a point that because I think a lot of people they they they run they they wrap up that election year and some people close their campaign. Um but I the way the law reads, you would be have to keep it open the entire time. That never applied to us before because we didn't meet that threshold. I think at the $5,000 we would now qualif. So, I think that's just an important thing to be aware of. Um, I don't think that should change opinions, but it's just an FYI. Just I think I would definitely be in favor of option two over
071option three. I think option three is complicated. >> It's extremely complicated. >> Yeah. >> I'll get some language to you guys then. I'll rewrite it myself or I'll have Mr. Shel. >> Yeah, I would say if if we could see a draft resolution ahead of the meeting just to make sure we're all agreeable with what we're seeing. If it's 30, if it's 28, it's 10. That way we understand how it reads. Then we can either comment on it before that meeting or we can amend it during the meeting. ultimately pass. >> Good. >> Any other information for me? >> Okay. >> Thank you, sir. >> Thanks, >> All right. We've made it to the end. Closing items. Uh any miscellaneous administrative items tonight? >> I was making my notes. >> That's to you. >> Uh
072yes, we have parent conference, teacher conferences start tomorrow. Uh so and they >> school tomorrow >> right >> so Dr. Metaf K12 well we don't need to announce you guys know look at the list and who does what when and that sort of thing. Um I do want to mention that >> uh this is the 50th year of our marine biology trip to the Everlaze and it's very exciting. So, just want to mention that. And we had a meeting today talking about fundraising. We have a lot of kids. It cost $1,600 for a student to go and then there's some kids that don't have the funds. So, we're looking at uh getting donations for up to $800 per student. So, if anybody has some uh friends, relatives, or yourself be willing to donate, think in
073terms of supporting a student at some portion or fraction of the $800 they need. Just a thought. Uh I'll you'll hear more about that later. Um the last thing is our next regular board meeting will be here on October 27th at 6 p.m. >> Okay. Uh board items. Any miscellaneous items tonight for board members? We'll have one more chance to haze each other before trivia night. >> That's right. Remind me to bring that down out of my office. It's prominently sitting on the top of my All right. So with that, I'll take I'll entertain a motion for adjournment. >> Second. >> Mr. Gri, Mr. Glick. All in favor, please say I. >> I. We are ajourned. Thank you all. >> So it is Thanks.