001Good. Um, all right. So, this is call to order for the uh East Royal Union Free School District Board of Education meeting Monday, August 18th, 2025. Please uh join me in the pledge to the flag. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you all. Uh may I have a motion to enter executive session uh to discuss matters relating to the superintendent's contract matters relating to negotiations employment restructuring with the EA CSPA employee group matters relating to the employment status or restructuring of seven EAFA members and matters protected by FURPA. So moved >> second by Mrs. Whitel, second by Miss Stanu. Any discussion? All in favor? >> I. >> And
002that's passed 50. We are headed into All right. Thank you all for uh for uh your patience. Uh we are returning from executive session where we discuss matters relating to the superintendent's contract, matters relating to negotiations, employment and restructuring with the EA CSPA employee group, matters relating to the employment status or restructuring of seven EFA members and matters protected by FERPA. Moving on to item three. Uh that was item three. We're on to item four. And do we have any agenda changes? >> No. >> Excellent. So we're on to um item five. Uh at this point in time, we're going to give uh the oath of office to our uh new student board members, uh Charlie Finery and Aiden Fry. I Charles Far do solemnly swear that I will support the Constitution of the United
003States, Constitution and the state of New York. I will faithfully discharge the duties of expeditional board member according to the my sign right here. I, Aiden Fry, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of New York and that I will faithfully discharge the duties of exeicio board member according to the best of my ability. Thank you. >> All right. Great. >> Welcome aboard officially. >> Thank you. >> Um, all right. We are going to move on to item six. Member comments. Any cards? Uh, no. All right, we will move on to item seven, superintendent. We have a few things this night. Excuse me. Just a second. >> Yeah. So, um, we were approached by, uh, Karen Holmes, a resident and a parent in
004the district, um, who is the business development manager with Miracle Energy Solutions, and she reached out to Mr. Mertzaw, uh, to discuss, uh, the district concerning our exterior lighting, uh, being high energy consumption, H hallogen lights. And so uh he met with her and had discussions uh with NYG lighting uh incentive program uh in which NISG covers a large portion of the replacement and a retrofitting uh to create uh more energy efficient lighting. And so uh the total cost uh to do the lighting in uh and uh the exterior lighting uh at Parkdale and the Parkdale gym is about $48,000. And so with rebates, uh, we receive, uh, a total of $28,000 leaving cost for the district of $20,000 and our estimated annual energy savings is about $8,250. So in about two and a half
005years, it'll be paid off. Um, so we were uh talking about with Miss George about the funding and we thought this would be like a perfect use of the repair reserve and so uh we really don't have the money in the budget at this time. You know, at this point in time, especially in the beginning of the year to spend the $20,000, but I think it makes sense the investment um it's pretty obvious in two and a half years it's going to pay off and moving forward we'll be saving that kind of money each year. Uh, so we wanted to do we have to have a public hearing which would be scheduled for next next month, but I just wanted to bring it up to the board to see if you had any concerns about
006using uh the repair reserve uh to complete this project. >> Just park. Yes. >> Go ahead. >> My apologies. The it would be the exterior lighting to all three buildings. >> Um the Parkdale part of it is the main gym. because the gym lighting is what we found to be somewhat insufficient. There's a a lot of numbers of light bulbs and ballasts in there. And so when we did the walkound, um that was one of the things that some of the gym teachers and and the principles have noted that they would really like that to be up updated. Um so I along with looking at the outsides of the building asked her to analyze the the gym as well. So those numbers that Mr. Russ discussed is all three building exterior lights, the parking lot
007lights as well as Parkdale's main gym. >> Thank you. >> Okay, Mr. How often um do the light bulbs have to be changed if that's what it is. we're changing out like the type of >> so combination of the bulbs uh if they're if they are able to do a retrofit um or the entire what they call light pack if it doesn't if it won't accept a or there's not an LED replacement or retrofit um LEDs depending on I mean they run 50,000 hours so I mean I don't have an exact number of how many years they'll last um but it's substantially longer than a h hallogen light that usually burn out after a year or two. >> A lot less changing light bulbs actually. >> A lot less changing light bulbs. Yes. >> Thank
008you. >> You're welcome. Any thoughts or concerns? >> Well, about performance contracting in general or >> No, just about this. Oh, and then we can talk about that as well, Paul. I mean, it's >> I mean, repair reserves is important. I believe it feels emergencies that come up and stuff like that. Grab it from move move it performance contracting. I mean part of the issues I've had with that is you you're kind of locked into doing business with them for a long period of time which may financially work out. I I don't know. But certainly capital projects and a different use of of the repair reserve for those emergency situations. As long as we have funding to do both, you know, I support if we're just going to use it all for a project like
009this. I don't know. >> George, do you know by any chance what the repair reserve looks like right now? Do you have >> at the end of last year, the repair reserve had $476,000 in it. >> Mr. This is uh pretty much just uh like a one-time deal for this particular project, right? >> Yes. So, um looking at the program, NYG is really trying to push um down the the load on the on the electrical grid. Um and so part of that is looking at means that they can go to energy efficient light bulbs. and they're really looking at schools and large manufacturing businesses that aren't using energy efficient lighting. Um, and the incentive is that they're they'll pay for depending on the consumption a certain percentage. In ours, it turns out to be more
010than half. So, $48,000 project. Uh they're willing to cover uh with the incentives and the rebates $28,000 which would rem would remain uh $20,000 for the district to cover. Um it's not an extensive service service contract. Uh what NOCO and and this individual from um the parent, she's a she is an energy. I have this is what she does. And so NOCO works with us using NEGS programs and then goes out and finds people that are interested in doing this. Where NOCO benefits from it is they're the ones doing the work. So they get, you know, that's why she's looking to sell these programs is essentially because NOCO is the one that would be doing the work. Um there's a a one-year um guarantee on the labor, three years on the product of anything being
011put in. I did stipulate that we would want everything to be uh universal. So as if uh we're going to do the lighting on the outside of Parkdale, I don't want five different lighting fixtures. They've got to all be the same. Um same thing with the the parking lot lights, you know, things of that nature. They've got to all match. It doesn't necessarily have to match building to building, but if we can keep them build, you know, all of the buildings the same. Some of ours won't because just the fixtures themselves. Uh, but to keep that down that way, we don't have to buy five different LED bulbs. We we keep that to a minimum. So, that was something that we looked at as well when we went through this. >> Standardization is an important
012part of it. Yes. >> I mean, as far as the project size, it makes a lot of sense to start with something like that. you know, works out, maybe we'll graduate to something else. I don't know. >> Makes sense. >> Hearing Mr. Blau's concern about the use of of the repair reserve, I I think that's something to keep in mind, right? We want to make sure we have the money there, but this seems like such an absolute bargain for um moving to greenlighting and saving district money in the long run. I I support it. >> Guys, any thoughts? >> No. The only the only thing that occurs to me is that occasionally we have dark spots in parking lots that are not safe uh because bulbs are out. So this could improve the safety >>
013and less replacement I think for them is is a is a big plus because there's it's just a pain to replace it. >> Very good. Are you doing the >> uh yes I do. Um this is uh just the committee representation. Did we make uh the final decisions on this? >> I think we did. Um I think this is more for review of the new format rather or >> uh it was just to to can I jump in? It was to close the loop. Um, in the past the agendas, I'm sorry, the form only had the board members on it, which is what you decided last month. Um, we have to, um, put in other members of the committee. So, that column on the right has the administrators that sit on um, stakeholders, teachers, parents,
014the representative. So, the full form has to show that the committee is repres made up of more than just board members. So, you did your part last month. Over the course of the this last month, we added the appropriate names and now that's the final one. So, it's just for everyone's knowledge or if anyone notices anything. >> And that's what will be posted that version. >> Yes, that's the that's the version >> wherever it gets posted. >> Anyone have any questions on that? Okay, great. Uh, I'm just going to jump back really quick. Uh, when I was doing community comments, uh, I skipped over the emails we've received since the last meeting. Uh, on July 23rd, we received a or email from, uh, uh, Mr. Manbury and Miss Lions with regards to, uh, this, uh,
015online safe school trainings. uh that we have all received. >> I know I think I feel like we're getting weekly reminders about those automated >> all automated. I promise you I'm not pushing it. >> No, I No, but but it's good because you know so I would encourage everyone to to work through those. Uh Mr. May also uh on the 18th was that today? Is that two days? >> We got an email, an invitation to the new staff day uh next week on the 27th. Uh and then uh also when I got here today, we had a thank you note from David Lowry uh with regards to nominating him uh for the uh NISBA area 1 director which he uh is now fulfilling or filling that role. Uh now we will move on to item
0168 administrator comments. Are there any administrators who >> first day of fall season for us today. So, all the JV and RC teams off practicing. I gave Ryan and his team a lot of credit. Um, piecing fields together and our coaches being very accommodating even as things kind of finish up and maybe not in their full areas that they normally would have. Um, everyone was kind of willing to kind of what they could to piece you right field kind of for a football practice field right now. They're normally not there and just moving things around. um seemed to be a very successful and calmer than I imagined start and I hope those words don't come back to bite me later. So, thanks. Um just for Parkdale, we have a few um upcoming welcoming events including
017our prek meet and greet which is on August 27th. We also have new families orientation on that same afternoon. We have our supply drop off on September um 3rd at uh 2:15. And um this year we are having our first parent informational night. An opportunity for our parents to come out, meet community members as well as get to talk directly to teachers. And that's on September 25th from 5 to 7. and all of the other fun things like our fall festival will be coming up in se in late early October. >> Just real quickly just wanted to mention we're in year two of web. Really excited that we got through a year and uh learned a lot. So we're going to be starting to train our eighth grade web leaders next week. So, if you're
018around on Wednesday or th sorry, Tuesday or Wednesday of next week, please feel free to to stop in. Uh, if you're around for the the new teacher and new staff, uh, events will be just down the hall practicing. And then the Wednesday before the start of school, we'll have fifth graders here for their orientation that morning. So, you're welcome to stop by then as well. >> Thank you, Lro. >> Others, Mr. May. >> All right. So, I just handed something out to you, but prior to that, uh, again, um, two indications. Uh, one, you've received an email. One, you will be receiving the superintendent's lunchon for all new faculty and staff next Wednesday, uh, August 27th from 11:30 to 12:30. That's the one you have just received the email on. Also, opening day for all
019faculty and staff will be Tuesday, uh September the 2nd, uh 8 to 9:30 in the high school auditorium. Um that's the superintendent's welcome back and a bunch of other um fun surprises we have planned as as uh the the faculty and staff return. So, next Wednesday, 11:30, 12:30, and then Tuesday the 2nd from 8:00 to 9:30. You're welcome to either or both um and go from there. All right. What I'm uh the sheet that I handed out is just a draft of our staffing update. Um we still have a couple things to fill in. Uh you will get a more finalized version next month. Uh what this is is how many teachers we have in each of the tenure or subject areas. Um for your comparison on the back of the sheet in all white
020and gray is last year's sheet. The colored side is this year's sheet. Um, so you'll be able to do some compare and contrast of where we are with our teachers and staff. In terms of hiring itself, we're in a really good position with instructional staff. Uh, we have two special ed substitute positions open. Um, and those are long-term subs. We have a speech pathologist position open that is a uh tenure track probationary position. Uh, two laborers, one custodian. And our big need right now is aids. uh we we need double digit aids to round out our staff. Um that being said, we are staying well within budget limits. We are uh once we even hire all the ones that I say we need, um we are down eight from last year, which exceeds the budgetary
021um uh expectation put upon us. Uh the only changes that you should expect to see to the colored side of the sheet um will be the number of sixth assignments. Uh there is not a column for that on this sheet. you will see that column next month. Those are teachers who teach beyond their contractual case load. Uh and then on there is a line on the bottom in uh lilac or purple or light purple uh called long-term substitutes. We're still finalizing that um as folks are um we have a number of folks on our baby board this this fall and we're that's all falling into place. Um but the numbers on top are um as if we were running business as usual and those numbers should be very similar to that. You will see overall
022we are down a number of staff from last year uh and also you will see a number of aids. You'll get those specific numbers next month. >> Great. >> Any questions on this information? Thank you, Mr. Brad. Uh, any other administrators? >> Thank you very much. Uh, we're going to move on to item nine. uh board members, president uh board president and board member comments uh and committee reports. Um just uh a couple things myself. Uh so on uh August 8th, I attended the uh ECASB uh law conference. Um and uh along with uh Stanu, it was my first time attending it. Um, but having gone to it this year, uh, I'm planning on going future years. It felt to me very much like a, um, a very brief version of the NISMA conference without
023maybe um, you know, the the the larger attendance, but it felt it it it I came away from it uh, with some some good information on the various topics that I attended. uh and so I would just encourage others uh to consider uh attending uh next year's um also last week on the third Wednesday 13th uh along with our two uh student board members I entited I I attended the Ignite Leadership Conference down at uh Eerie Tubosis uh at the Lua Center in Fredonia. Um, and that was a um that was a a full day. I think I counted there were 10 uh student board members there uh each bringing uh one or two I think somebody had three uh adults with them. Uh and it was a uh a uh a group out of
024North Carolina who ran it and it was really engaging. Uh it took uh uh the students through uh five practices of uh of uh exemplary leadership. Those being model the way uh inspire a shared vision, challenge the process, enable others to act and encourage the heart. Uh and the morning was more um it was very active. We were outside, we were inside, we were building puzzles, we were doing things blindfolded. Uh, and then the afternoon was very much more geared specifically towards service. Uh, and so I I think that that that felt like a really worthwhile endeavor. Um, and uh I hope that uh they continue to do it and bring back that group so that future uh student board members have that same opportunity. Um, and the only other thing I'm going to say
025is, uh, we're looking forward to, uh, Thursday night, uh, and the, uh, back to school dinner for ECASB where, uh, Mr. Brunson will be honored with a lifetime achievement award. Um, and, uh, I'm I'm very very much uh, looking forward to that. So, uh, with that, >> I would just I, as Mr. Cassidy said attended the law conference and I would echo uh that it is a very worthwhile uh program to go to if you can attend it um in August. We also have the all of the printouts uh if anyone's interested. We have the I have the um the printouts available. You can get that printed out. So they have really nice handouts, really nice powerpoints. It's very educational informative. So and that's it. Okay. >> Yeah. On July 30th, I went to a
026webinar and I believe Dr. Proa intended as well about um federal funding updates from the New York State School Horse Association and there was a lot of detail within their presentation but the big takeaways were due to the reconciliation bill. New York is estimated about have about three billion less in federal funding next year and that will have trickle downs whether it's directly in education or not. So for us to be aware that some education funding may be very at risk if they try to bring that budget into line. Uh the other thing that they talked about is that it's possible there is still talk on the hill of a recision bill for um education funding. So even money that's already been set aside for education may be pulled back, but that remains to be
027seen. So they basically said keep their eyes open. They'll send regular updates and we'll continue to stay up to date on that. >> Thank you for uh attending that report. >> Mr. Bowers, >> it was busy. I had a birthday party. I had a three three-day wedding I had to go to and then a week on the beach with the grandkids. >> So I really didn't have time for this stuff. >> That that that is that is a change of pace. that a refreshing one at that. >> I'm good. >> Yeah. Thank you, Mr. Flowers. Mr. Brunson. >> Oh, I was going to >> No, okay. That's I thought you were uh Yes. Thank you. I um uh attended the uh facilities committee meeting the other day and uh and learned the latest with regard
028to completion of the project that is currently underway. Uh A great deal of time was spent discussing the uh the completion of the the grounds uh the athletic fields uh behind the high school and um and especially the effect of trying to plant grass seed at this point in time and then use those facilities in the fall. Uh so they're working very hard at trying to figure out how you do cross country in particular uh when when you just planted uh hydro seed of acres and acres of uh of grass. So they're working on that. Uh the other the other uh primary issue uh that was discussed was the bidding for the second phase which will will be primarily work at the middle school. Uh as you recall, it was the original plan was to
029have the have the middle school essentially completed as part of that phase. Uh but since the bids were rejected as being too high, uh the they're being rebid the uh uh the the bid documents are on the street right now. So, potential biders that are looking at them, uh they're coming in to have a tour and to talk to our adviserss regarding the project and um and the bidding will be uh opened in September. So, uh we look forward to that and we hope for a positive uh result with regard to the bids. Now, the way the bids are structured this time is that the there's a base bid. In the in the past, the base bid was everything and and the alternates were some nice to hats that were put on there. But in
030this case, the base bid is three things. Uh the completion of this room, the library, the completion of the fax room, family and uh uh consumer sciences. Thank you very much. Fac family and consumer science. and um and the completion of the main hallway downstairs and uh and all the rest of the project which includes uh uh completing some classrooms, includes completing the superintendent's office over here and the hallway leading to it and several other things are all as alternates. Uh so that there'll be some flexibility with regard to uh how many of these things can happen. So they feel pretty confident that the base project will be able to be done. This room, the fax room and the uh and the hallway. But uh uh but it remains to be seen how many of
031the alternates can can be accomplished. And um what we'll need to do is um uh come back to you folks when the time comes to award the bid so that everyone on the board can have some input with regard to the priorities with if we can't do all these alternatives. So that's where that stands right now. Uh the uh the only other thing I had uh was u just a question for the superintendent. Uh the I appreciate Mr. Many's report on uh staffing. I usually ask about that this time of year, but in are we in all respects ready to open school in September in areas including facilities, staffing, etc., etc. >> Yeah. Um things are moving along nicely. Um in regard to like staffing, as as Mr. Meerty shared, most of those teaching positions
032have been filled. There's just a few loose ends, which is typical at this point in the summer. Um uh the facilities part has gone well. Um not only related to the facilities project but just the facilities in general. The rooms are ready to go. Um programming and things for special education and other things there. And I think um you know Mr. Lombardo is dealing with some challenges because of the nature of of the project not being quite complete, but they're working around it. And I'm going to talk about the facilities in just uh just a second about finding a new path for the cross. Yeah, that's what we're working on now. So, yeah, thanks for check. >> Thank you, Mr. >> I don't have a good reason like Mr. Blauers, but I don't have anything
033to report. >> I'm sure I'm sure you do. >> Uh, Mr. Finery, >> um, I thought the like the meeting we went to or the conference we went together was probably one of the better leadership conferences I've been to. Um, was really engaging and then I still have like contacts from people there. able to talk to them about well how to be a store student board all that stuff. So it was very helpful. It was a great time too. >> I also got closer with you. So >> absolutely. >> Yeah. >> Um last Wednesday I think both of us learned a like a nice widespread of the logistics that are actually part of the exeicio position. So I thought that was very important. >> Yeah. Thanks for uh thanks for attending. um things like that.
034You know, you get what you get from the the program itself, but also to your point, uh just the time together uh as as fellow board members is really important for that. So, yeah, I really uh enjoyed your company. >> Uh great. Uh so, with that, I'm going to excuse our seniors who are getting the jump on their uh their meeting requirements. >> Uh you guys are all free to free to go. Thanks for being here. >> Thank you. Have a good day. Come back. We're here every month. [Laughter] >> All right. Uh we are moving on to item uh 10 legislation. Do we have any um just uh we're still working on the um uh the the um uh what is it? Cell cell phone. Uh uh >> distraction free environment. >> Thank you.
035Distraction free environment. Um be sending another correspondence to parents um hopefully by next Monday just so that they understand the process again. Um working with students and I I think you students may be glad to hear this that you know backpacks will still be allowed in the high school. So there was some concern or questions about that. I know coming from the student body we had talked about it. At first, we were thinking, well, we may need to leave our backpacks in the locker. We talked it out. That's probably going to logistically be difficult for a bunch of students. So, we said, okay, you know, we just got to know that we'll trust you. You got to leave your phone in the locker. That's how it goes now. And if it's in your bag, then
036there's a consequence for that, right? So, I think everybody can deal with that. And so, that's the direction we're going to move in. Uh, so just more correspondence with parents. Um, uh, Mrs. Kramer and I are finalizing the posters that we're going to be putting up in the classrooms just to remind our students about requirements and so that's going along uh pretty nice. >> Excuse me. >> Thank you very much. >> Oh, can I remind you of something? We're also legislation wise just because I know Mr. Brenston's going to ask about it. We are set and ready to go with universal feeding. Uh each child will have uh one free opportunity to have one free breakfast and one free lunch per day. Uh and then additional items will be alleart uh from there. >> I
037saw that we got a memo regarding to regarding that. So that was very encouraging. >> We were also able to um support immaculate conception as well. Um was kind of like they were came together at the end. Um and so we um made some adjustments. Miss George's office uh worked some miracles to be able to include them and was it was it was pretty challenging quite honestly. and redid things and stuff like that because the information or the request came very late in the process. Uh so they really did a great job and so they will be able to actually they'll be they'll be getting service through our district for this year. Uh but they're going to be working their process to be able to get their kitchen certified so that they can have staff
038on site to be able to prepare hot cold meals for both breakfast and lunch. >> So they never had a meals service. Uh they they do um like they do um I think they do lunch like pizza lunch and something else once a week. >> Yeah, occasionally. Exactly. But they don't have any regular food service out of their kitchen. >> They brown bag. Yeah. >> Mr. Russ, just going back to the cell phone policy, >> have you received um a lot of feedback from either parents or the community or or has it been fairly quiet? So well um we did receive a lot of feedback when we put out the survey. So that actually went well what people used to share their concerns and and and the biggest concerns were around like if I need
039to get a hold of my child. I wonder if there's an emergency. So we we we've um responded to those questions in like an FAQ on our correspondence and honestly since then I know probably at the school level it's been it's a little bit but we haven't heard much at all. I haven't heard any concerns in my office at all. I think people are um accepted it. I think that the backpacking thing was the biggest thing for the students and >> and we resolved that. >> Great. Thank you. >> All right. Great. Um moving on to item uh 11A, the business office operations financial reports. >> Yes. Uh Miss Casey's going to pass out the grid for you. Um I've made updates since um last month's meeting. um as the audit continues to move forward
040um slight adjustments um where things such as salaries changed a very little bit. We're still to the good by over 400,000 and that has to do with um long-term subs and maternity leaves from last year. Um, the slight change was moving money out of salaries in the general fund and putting them in the federal funds. There was a slight change under benefits. It's now to the good by about $38,000. And again, that has to do with um moving things between the general fund and the federal loans. Um, state aided hardware came into the good about $3,500 $3,400. Um, supplies about $75,000. Um, contractual into the good by $371,000. Textbook and library and the various um tuitions to the good by $20,000. Boseies was overexpended by about $91,000 and that was deliberate with purchasing um Chromebooks
041for next year to replace for the kids. Um and transportation was over budget by 264,000 leaving the appropriate um one other one debt service and transfers was over budget by 135 135,000 leaving our overall expenditure budget came in about 433,000 under budget and that represents about 99% of our appropriated represents about 99% of our appropriated um budget was expended. On the revenue side, property tax items came in a little underbudget, $2,200. State aid came in over budget by about $41,000. That's a change from last month. And that had to do with an adjustment in our approval for Bosey's aid. that changed. Um Erie County sales tax, the same as last month, came in about 218,000 over budget. Um miscellaneous revenues, um mostly due to interest, um great interest rates came in about 587,000 above budget.
042And then reserve funding after the adjustment for the um for the claims, the judgment and claims came in about um $224 under budget. Um when that's all said and done, it leaves a surplus of a little over a million dollars. Um, but once we appropriate fund balance into the new year and our unappropriated fund balance adjust for that, I think we're going to have approximately 850,000 to fund reserves with. But again, I caution this is pre- audit numbers, any questions? >> You said 850 was above the 4% or part of the 4%. uh part of the 4%. Once we do the 4% and once we appropriate the additional to next year's budget, I think we're going to have approximately 850 to fund reserves with. Um and the second page is just a synops a synopsis
043of where we are with reserves as of the end of last year. Any questions? >> No. >> How will we determine the the distribution of that $850,000? >> I will um go with the recommendation of the superintendent. How would you determine that? >> That's a question. Something that we sit down and and basically speaking like so when we look at like the different balances and the various like you know like Ablar for instance it's just under a million dollars. Again that formula we just got some information on that today. So there's a new formula that we have to use to make sure that that's in balance. So that will be part of the decision- making. Um I think also the capital reserve is another place we'd want to look because we know uh there'll be
044another capital project coming up shortly you know on the tail of this one. So you know that money always helps us to balance out the impact on taxpayers when we do a facilities project. Um also um let's see yeah I guess the retirement ERS and TRS again it depends on what the numbers look like coming from the state. So then we put more or less in there depending on what that that percentage is because we know that even though it flips a half a percent it's a lot of money because it's a half a percent and a big number and so um yeah so I think that's what we we we'll just go through that together and make a presentation to the board next month. >> Oh good that's that's >> or in October. >>
045Yeah >> usually in October. >> October. Yeah. So we'll make a presentation to you. This is our suggestion and get your feedback. >> Good. Y now I have now I have just um going back to the first page and just looking at the transportation >> and I see that it's the the 264 and I know we had you know various things that happened this year. So in terms of when we look at last year obviously it was to the good the good and bad we had a new >> which is sort of a little bit yeah >> we had a new contract this year >> plus there were um different needs for certain students that increased that budget >> um and looking forward is so this is with our new contract so this is what
046we're looking at as we look forward >> and that was adjusted for this year's budget correct and it jumps out. >> Uh, Mrs. >> Mr. Mress, >> I've lost the thread on the math and I'm not sure why. The appropriate how we're how much of the 1 million is going to the appropriated fund balance? Um, I think we're going to land if you take the 850 minus the 1 million, that's what we need for unappropriated fund balance to be at 4%. >> Yep. >> And appropriated um fund balance against this year's budget. We increased that. >> Go back to my I should have looked at that. But >> So when you take out the 850, that leaves about $200,000, >> right? to increase the 4% and then what we appropriated we increased appropriated fund balance
047>> this upcoming year >> it used to be like 418 I think we're up to 600 something I can't remember >> Mr. Brunson >> Mr. Mr. from >> um welcome to 11B the capital facilities. >> Yeah, as Dian mentioned, we had a we had a meeting this week to kind of um discuss a little bit about like where we're at and like how smooth primarily and then you know what our next steps. So um I'll just go over what Ryan Hunt shared with me. Uh this is from last week. So another week of construction project continue at the high school athletic field at the turf field. The cutting and gluing of the logos and field lines are complete. The infill will u be completed as well was completed last last week. Uh the remaining EPDM
048rubber will be completed next week. So there's there's different things that they use some sand and and rubber together. And so that's moving along nicely. Fencing surrounding both the turf and tennis courts is completed. Uh we have six gates that need to be installed uh this week. Site contractor will continue to move and spread top soil into the green space in preparation for landscaping uh which begins uh which began today. And so like landscaping is not like landscaping your front yard and this is like massive huge acres of landscaping. So it's a pretty it's a pretty involved process. >> Hydro seating they Yep. So, and that's part of the reason they have to to move the um the um cross country course uh because if they put the hydro seating down now and within a
049few weeks we're running on it, it's just going to tear it up and it will it will ruin it. So, we don't really have a choice. So, Mr. McGlaughlin is working with Mr. Lombardo to to rroot the course and so they're working on that. >> Appreciate that. >> Do we have any invitationals or anything this year that we would be using that? Oh, we do. Okay. >> Yeah. Yeah. I I assumed. I just didn't know. >> Yeah. Yeah. So, uh um so let's see what else we have. Yep. They performed asphalt hatching at the parking lot and the asphalt road uh to the shop puts and discus area. Top of the course is set to be completed by um this would have been Friday afternoon when he sent this. Um the stamp concrete circle and
050the north side of the tennis courts is completed and the adjoining um sidewalks have been poured and they're kind of drying out right now. Uh the raining quarter retaining wall uh it was set up last week. Uh it's set to be completed today. The electric electrical contractor wire between the light poles uh completed the conduit runs in the um in the school excluding the final connections to the utility closet and began to assemble boxes around the complex. Um so yep they had a good crew on on site anywhere between 11 and 13 pe 23 people uh at any given time and this week they're going to complete the turf field rubber infill. They're going to start the landscaping and condition the soil and hydro seated green spaces. Uh they complete they'll complete the fence gate
051installations at the turf field and tennis courts. They'll complete the remaining concrete around the site. uh start uh the light pole installation and then install miscellaneous fixtures and signage around the site and so uh that's working very nicely and so that's gone along um pretty well. Um and then they talked about um the tomorrow is the pre-bid walkthrough. So Mr. Brunson mentioned um at the meeting they talked about the process for for bidding out uh the work that's primarily in this building for for this coming school year. Um, so hopefully, um, they've talked to me a little bit about, um, they have considerable more interest than they did the last time the bids went out. So that's a positive thing. So hopefully we'll see a number of biders here tomorrow. That's a really important sign.
052The more people that show up tomorrow and take a look at the site, the better it is for us. And that's tomorrow at 10:00 a.m. Um, and so I wanted to talk to the board about possibly doing a visit. Um the the uh the advertiser called me um about visiting the site and and writing in her this past week and so um after that I thought it would be maybe be nice for the board to kind of tour the site next month. A lot of it will be completed. So you'll see it at you know kind of almost at its finished stage. Um if if you want we can meet there at 5:30 tour the site from 5:30 to 6:00 and then go into session. But my suggestion was we would move the meeting to
053the high school for that one month. Uh I don't know how the board feels about that, but we can put out the notice now to make sure that people are well aware. Um but to go there and to try to come back here would probably take too long. Um so I don't know how you feel about that, but um Steve Sherowski will be with us and then he plans to come to the meeting too to kind of give you a real detailed update about what has been completed and where we need to go. >> So any thoughts thoughts down there on the uh tour? >> Tour sounds great. Yeah, I think it's well we need to do that. You know, is there going to be some kind of dedication like there was for the last
054>> Well, yeah, I would imagine at some point. I don't know if that'll be then, but you know, at some point >> No, it's going to be >> Yeah, you're right. Yes. >> Yeah. >> Y >> cool, guys. >> Can you make it? You think a private tour by the superintendent? >> Okay. >> Mr. Bers won't be That's all right. That's fine. >> Okay. Yeah. Why don't we make that a meeting? >> So, we'll the next meeting date which is >> 25th. >> Who's next? OCI meeting. Do you have that or [Music] >> board meetings on the 25th U and Paul? The next OACM. Well, the bid openings are on the bid openings are on the 16th. So, they need So, that that worked out really nicely. So, they're going to open the bids on
055the 16th so that they can have the the approvals for you on the 25th. And so, um where's the OC? >> I don't see I don't know if we have one scheduled. >> I think we do in September. I or they might not have sent it to us yet. We have to find a date between accepting the bids and awarding the bids on the 25th to meet and go over the alternatives. Alternates. I don't think they've sent that to us yet. >> No, I don't believe so. I don't I don't see it on my calendar. All right, great. So, we'll make those arrangements. >> I'm sorry. We do this during the 14 >> 5:30. >> Oh, 5:30. I missed the time. That's what I was Okay, thank you. >> 5:30 and then go from there.
056It can be hold the meeting at the high school, right? Um, all right. Great. Thank you. >> Uh, any other questions on the cap capital facilities project? >> Great. Uh, we are going to move on to the uh consensus items. Uh, are there any board members who wish to withdraw any items from the consensus agenda? Uh hearing none. Uh is there any board member who wishes to add anything to the consensus agenda? Okay. Uh may I have a motion to approve the consensus agenda? >> Moved by Miss Armbro, seconded by Mrs. Danu. Uh discussion just for our our student members. So this gives us the we have the opportunity to with items that likely do not require discussion uh to put them in this in this and so on this case he goes through and
057identifies items that we're permitted to put into consensus but at any given meeting the members have not something out so we can talk about it specifically. So, what you're going to see is we're going to do a fast forward here in a second. By voting on this, we will jump uh far ahead uh on all um all in favor >> opposed abstensions and that's passed 6. That takes us forward to item 17. [Music] It is on page 11 and 15. [Applause] >> Thanks for the page numbers. That's the first time we're noticing new printers, new page number. >> That's pretty cool. >> It's going to be different for the gentleman though because they don't have the >> same version number 17. Again, for the sake of you guys, being adult and adult is sometimes weird
058because you get excited about things like page numbers. >> Um, on to item 17, uh, uh, the superintendent recommends board of education perform first reading to adopt, uh, revised policy as detailed below regarding, uh, meal charging and prohibition against meal shaming. May I have a motion? >> So moved. >> Moved by Mrs. Danny. Second. >> Second by Ms. Armrest. Discussion. >> Just to clarify, this is what I spoke of earlier. This gives us permission um to with our participation in in the New York State legislation to provide the free meals. It also at the same time um doesn't allow student personal accounts to go into deduct. Um, so those are the two changes that are in this that you will get a free breakfast and lunch if you ask for it. You can buy alic
059cart items so long as there's a balance in your account. >> Thank you Mr. uh all in favor >> opposed extensions that's pass 6. >> Mr. Kesley or president can I just the policy side just because I happen to that what requires is because policy is actually like local law um of the school district um so that things don't change rapidly and there is time to digest things and that the community has time to offer feedback. There have to be two readings and two consecutive meetings before it becomes policy. Um so you'll see a first reading next month, you'll see a second reading. At that point it actually becomes the law of the district and it is carry legal weight at that point. um doing it now allows us to act as if it's going
060to be passed and allows us to start the school year off um the way we intend to. But that's why there's readings. I appreciate adding that clarification for our new uh members. Thank you. >> Um and moving on to item 18A. Uh, the superintendent recommends the board of education accept a donation valued over $75 from Carner Development Group Incorporated for the East Unifree School District Music Department. May I have a motion? >> So moved. >> Moved by Mr. Blau. Second by Miss Witzel. Discussion. All in favor? I >> opposed extensions. That's pass 6. Uh 18B. Uh the superintendent recommends the board of education set the 202526 school tax rates as detailed in the agenda. May I have a motion? >> So moved. >> Moved by Mr. Flowers. Second. Second >> second by Miss Whitel discussion.
061>> All in favor? >> I >> opposed abstensions. And that's passed 6. Item 18 C. Uh the superintendent recommends the board of education approve the contract for Joanne George school business official effective July 1, 2025 through June 30, 2028. May I have a motion? So moved >> moved by Miss Arrow. Second >> Second by Mrs. Daniel. Discussion. >> All in favor? >> I >> opposed. Abstensions. And that's passed. Uh 6 meeting D. Superintendent recommends the board of education approve the contract for Mark Manrey, assistant superintendent effective July 1, 2025 through June 30, 2028. May I have a motion? >> So moved. >> Moved by Mrs. Daniels. Second. >> Second by Miss Witson. Discussion. >> All in favor? I >> opposed abstensions. That's pass 6. Uh E, the superintendent recommends the board of education approved the
062collective bargaining agreement for the East Aurora Administrators Association effective July 1, 2025 through June 30, 2030. >> So moved. >> Moved by Mr. Blowers. Second. >> Second. Second by Mrs. Samu. Uh discussion. All in favor? >> I >> opposed. Abstensions. That's pass 6. Item 18A. The superintendent recommends the board of education approve the adoption of the district-wide safety plan as presented at the Wednesday, June 11th, 2025 public hearing. May I have a motion? >> So moved. >> Moved by Miss Armbra, second >> second by Mrs. Whites. Discussion. Um, the one thing I was going to bring up about this, which was a discussion that we had at the um, law conference, was that there's a there was a recently passed new bill dealing with the district-wide safety plans, and it says you must include uh,
063policies and procedures with respect to a cardiac emergency response plan. So we when I asked them what the effective date was, they said it's really confusing the way the bill is worded because I was kind of looking at the bill. But >> feedback we have as of right now it's by um January 1st. So you can expect a revision just to that part of it um before that date. >> Yes. >> You get some clarification and the consultants we work with. That's what they were saying. Month or two, they'll kind of give us like what we need to do for this year and then like Freddy was saying, we'll have to probably bring that to you in November or December for approval before the January deadline. At least that's where it is right now. Y
064>> thank you. >> Um all in favor? >> I >> opposed abstensions. That's pass 6. Uh item 19B, the superintendent recommends the board of education approve the 2025 2026 district code of conduct as presented at the Wednesday, July 9th, 2025 public hearing. May I have a motion? >> Moved by Mr. Blau. Second >> second by Miss Dan, Mrs. Danu. Discussion. All in favor? >> Opposed? extensions. That's pass 6. Item 20. Uh does any member of the board have any uh new business to bring for the board? Hearing none, we'll move on to item 11. Uh the next regularly scheduled uh board meeting is as previously discussed Thursday, September 25th at 6 PM, which we will hold at the high school and the board will be giving a tour of the areas impacted by the facilities
065project uh in advance. Um there other uh meetings on there as well. And then on item B, um some uh some workshops and conferences. Uh there uh moving on to item 22. May I have a motion to adjourn. Move by Mrs. Whitel. Second. >> Second by Miss Armbrust. Discussion. I just want to thank you all for uh being here and the work that we've done. Um and with that all in favor I opposed abstensions as pet 6 and we are and I