001step out if anyone needs me please thank you this is the for the uh East or C School District uh special Board of Education meeting Monday February 24th 2005 uh please rise and join me flag the United States of America and to the rep indivis andice item two items for discussion yeah so um on Friday we had a chance to go over um at the oacm meeting uh the three options uh for moving forward with the bits um in the correspondence that you received U some of the bits came in good especially on the site work side which you didn't think was going to happen and then the bids didn't come in as well on the on the Middle School side especially in the areas of Mechanicals hbac those types of things um which we
002weren't anticipating only what better and that's why you know had mentioned in my email about you know a million dollars plus over what we were anticipating so we had to go through the process to kind of work through where do we want to put the money what do we want to take advantage of this time and how do we move forward um the committee after a lengthy discussion um decided that option two was the the best proposal um but I would like to just open it up um if you had a chance to review it if you have any questions was there something specific to that option the committee preferred was it B about the options one and three that they didn't yeah so we you there was some um I guess some agreement between
003Dan tyi and myself you know I think we are hoping to do more work school and site work at second um and unfortunately because the way the bids came in they came in actually a million dollar under what we're expecting so you know thinking about you're $2 million under the MCA maximum cost allowance $1 million over Maximum cost allowance because B came in space so that does also impact the tax cap calculation and also then the establishment of theing um so that's one piece of that um what it allows us to do so we went out with the H cart menu because we thought it was going to really be tough to to give anything else besides the tur field um but when all was said and done uh we looked at the tur field
004and it also gives us the new 10 to put in the base for the base for the uh writing system um like go PA clocks and Middle School were also included in that in that piece and that was like U 62859 so out of the total which is on the first first sheet of 12 121 180,000 for that 7 milon Le us a little over 5 million uh to do the work at the middle school Jo want to jump in on I'm speaking or something yeah so I think I think when we kind of went around the table of course we brought this to the board in the first place we were very concerned about site workk numbers and um the results of the site work were actually we had people who were at 4
005million plus on the base bit down to 2.7 million right so we saw that big fluctuation the site B fortunately there were some very aggressive numbers that we saw there so when we were concerned about the NCA overages and and and exceeding those plus the money that had been set aside for exceeding the MCA which is about $2 million we looked at the site work and thought well this is kind of the best value right like you're getting everything within that site fit not everything but the major components of the site package at a really really good number um so um kind of you know going through those options option two still gives um definitely some flexibility and uh just to correct some of the numbers it leaves us with about almost $7 million for
006the middle school work if we proceed within the middle school work not five million it's about 5 million total to do the work uh in option two so um it it does give us um I would say the core components of the high school what's unfortunate is these hbac numbers that came in where they came in right and um one bidder probably um not the first time we've seen this in the last couple weeks actually this is not unique see Sora and the numbers are driven because of what's going on with the state of Western New York and construction that everybody's busy um I don't want to completely go to the stadium but that's a big part of it but it's everything in Western New York there is so much work going on in Western
007New York right now the Manpower is not available the numbers are high they're inflated in addition to that the discussions about tariffs contractors are concerned right there's some um you know covering themselves that in the event this does happen they're under contract today they have to eat those costs if they actually come in the next month or two right so there's a little bit of that going on as well in the bidding Community um so ultimately we we we we created three options because ultimately having options is the best thing to do here to analyze them and figure out what makes the most sense I think at the end of the day best value right now seems to be that sitework piece because that was really the piece that we were really concerned about um
008in the event that we do that we would probably proceed with the Middle School in the very same fashion we did with the site work would do an alart menu is we figure out collectively from the group we got a little time to figure that out which components are the core components to the middle school and then figure out what other components become alternates in the future because we will have to take some scope of work out of the project we just don't know what that is at the moment um so that was kind of I guess the thought process and uh uh the actions that we took on Friday discussion that we had on Friday what about so I guess from the the perspective of the board members who are on the committee that
009were there do you have any any thoughts you want to share before we as far as the number two my concern was that the high school's done this summer but the Middle School's push to 2026 we've already started preing for Middle School to be done umil bre um so but they had said Brian had said that not everything would we back the may stay in the multi-purpose room some of the offices may stay where they they are um but this is going to give us as we the term we used on Friday was more bang for the buck taxpayers the most option two option two how how how is that you say the best option with the next cost working out best on option two versus option three for example it will be Paul because
010I believe the MCA for the incidental side of the high school was a little over five billion and then as part of the vote there was another two million that was going to be expended uh that could have been expended or the voters approved um so with this new Option we're not going to hit that that five milon I believe we spent I don't have it in front of me but we spent like I think around 250,000 in Phase One on the incidental side we've budgeted about 700,000 on the incidental side for phase two and then the bid number is about five million so we're a little over six or right around six million as opposed to spending the 7 million um so that extra 1 million that's uned uh wouldn't have to be expended
011uned money B but what caused it I mean you buying the same buying the same work well the bids came in right so the the good bid numbers that came out so so but that would be I understand Y and again we thought we were going to go over the 7 million which is why we created alart menu in the first place right yeah yeah so so you know by doing all that it obviously it facilitated us to be a even have an option today right the the big thing we said is we don't want to be in a position where we can't accept bids today and I think that exercise obviously shows that we're glad we actually did that cuz now we can actually do something um but yeah I mean ultimately the MCA
012you know situation is less less concerning at this point you're still over your MCAS you still you're are done you're not you're not doing project that's not coming off until another five years after this project is done basically so that still stays the same but you're not spending the million of uned basically million plus minus of uned money uh that you get PL to basically the other thing that was huge was that if we went with the ageback now and SP all Spence spent of money doing one or three um they've already told us Dan Dan already told us that they are not going to be working on our building until after hours in other words they're going to be working 8 to5 8 to four at another job and another site and then they're
013going to come here after they've already worked eight hours and then been working on at night so I mean then we we had the question of well they've already worked eight hours are they going to be really up to car as far as doing work here um that's a long day for them be putting in but that was another concern of ours if went ahe the the age back um and Steve is not here today but one of the things he said to do the ageback at the price that then came in he us turn gross he said to actually accept the bid when it's this high is gross because it's just such an inflated number it should I mean there's a lot of reasons why they did it that way and that's the right
014but it's it's I number so so we feel comfortable in terms of moving forward this would go out in September and there's no guarantee that that HVAC number may not be higher depending on tariffs and depending on what happened I mean every day you wake up and you're like what's happening now so I mean the concern is yeah the concern is you know we're going to pass on this now um in hopes that in September we have a a better bid and the construction on the stadium is going to start winding down which has a lot of people so hopefully some there might be more bids than that one yes I think C it it the strategy there is you know September gets us to be the first out of the gate per se right
015um the schools Market is there's the same players who are in the schools Market no matter what um so I think being first out of the gate and then allowing us to the contractors need backlogs for 26 right that's when people want to bid the work in the fall 25 get the backlog for 26 so we're confident that you're definitely going to get more competition uh whether or not that leads to lower prices is you know up up to you know time right uh but that's why we'll create that strategy again with the allart menu is this group collectively can say what are the core elements of the project and then from there one of the alternates and we can start pulling those pieces up we've kind of done that exercise in option one a
016little bit unfortunately that that doesn't get you everything you want at the high school so um you know there's a there's a couple items on here that that probably end up becoming um one of those tentacles I'm going to call them outside of the outside of the core element um but again that this also gives us some time to think through that right we can collectively come up with a plan and say yes this makes sense no that has to stay in or this has to stay in I think that gives us a little bit time to kind of react to him oh and I was say as a followup we have a s light foundation for the light pools what was the cost just off I don't remember what the cost was for the
017the actual lights are 360 okay that includes the bases so it' be a Delta of about 300,000 yeah okay thank you just ask with regards to Danforth and that double tip is that uncommon or is that something that you've seen um I I think it's just a it's probably a function of the time and the work mode that they have right now yeah just doing what they can just do can to get the job done right they're bit you know they I mean they're under contract they have to do the work but they have you know have to do it within the means of what their capabilities are this is a while anything else T from your perspective Mr Bron thank you um well you all know that that one of my goals since I
018joined the school board 20 some odd years ago was to get this building and every single project since that has put the middle school on the backb uh because of the need to redo one thing or another at the high school or park so it's very disappointing to me to once again prioritize the high school s c of option to uh the the uh and take this gamble with regard to rebidding in September uh there's no guarantees uh we have guarantees to the high school you're going to get a brand new tennis courts you're going to get brand new turf field in addition to the one you've got uh you're going to get all the things that were listed there except the paving of the park so the the Athletics program will will once again
019be fully supported by the school district and um and so uh to me I'm wary of the gamble associated with saying well the leftover money will then become whatever we can afford to do at the middle school we're going to make a big long list so that we don't have to do all the middle school stuff we can cross them off till we get to that $7 million figure that we budg so once again it's we're kind of a stepchild uh but I support the uh choice of option two for two reasons number one uh I used to work in construction and once you've worked eight hours you do not want to work another eight hours on another job and it was Brian who uh who pointed out that he was very concerned about them
020being here at night uh when no one else is in the building and when um uh this uh the uh uh supervision uh quality of the work may not be there you know and you're not going to have somebody who's going to be here overnight uh from Buffalo Construction Consultants to watch these guys so that that that was one of the issues that convinced me that we have no choice but to go to option two the other one is frankly I don't want to give away a million dollars of the taxpayers money to Dan forth I think they're greedy and to and to have them um uh bid on this just so that they can get this extra money and and so that they can have all this overtime is um is something I don't
021I I think those were the two reasons that convinced me U and I you know I'm always happy to see this good work be done at the high school I was I was probably as delighted more so than anyone when the when the swimming pool was completed at the high school you know we went in there they turned those lights on and it was a spectacular thing you know and it was another one of those projects where the high school got something really Nifty and the Middle School sort of did so the um uh but but so I'm sure I will be delighted to come up and and uh prison the new tennis courts and the uh and the U uh the new uh field and um I I'm just hopeful that the leftovers are
022enough to make the Building completed thank God we did the bathrooms in Phase One you know because I tell you you know there are certain things that we are obligated to do as a school board and one of them is is health and safety and those bathrooms were neither so thank goodness that was done uh and U and I'm just hopeful that um that we can um that we can uh get the Middle School completed so so I support option to as being the most practical one at this point in time from the taxpayers point of thank you have anything you want to add your perspective just for a point of clarification Joe what would be the start time if if option two um was in fact what is decided and we go um and
023we extend out the middle school what is the start when we're going to do the same thing in April or we going to push that up sooner I I think it's you know worth the discussion to you know with with the team um you know I'd say January break is an option right we de start it sooner if if that's um the want of the district I think we just got to look at efficiencies right the April break there's an efficiency to it where you're starting Demolition and then you're working through the summer and you're completing it for the fall um we got to kind of look at the schedule to make sure it makes sense that we're not having people come in and then leave right because now that the same thing would happen
024is you'd have some numbers where there's inefficiencies for the contractors so um April works right now and it and it makes sense and it worked for the big project but we can definitely re-exam that if if we want it to accelerate and this ahe maybe February break the reason I asked that is is that we did have a plan to essentially isolate the construction from the students putting up temporary walls and then having different uh entrances and exits to the construction area which would allow it to happen sooner if if need be um and I know that the in in when I sat through the D scope there was one contractor that was concerned with schools and their thought processes of trying to get an entire project done during the summer now our district is
025slightly different but we've really pushed to get started in April where a lot of other school districts they not we got June till September to do it um and I didn't know sometimes when I was in this oning for Avenues to entice contractors to want to bid on our projects because it's advertising as opposed to others in the districts and why we I know we leaned forward and moved the the folks early but was intentional in the fact that they didn't When contractors walked to space they could see that we were already and stff today is Monday February 24th and is a Cay please stand for the FL of the United States of America the repic for which it stands one nation under God indivisible with liberty and justice for all please remain stand thank
026you you may it there uni meeting on Thursday Fe 27th please go class for more information you have any questions um so so that's really my concern is when we move into the second area in this thing we're making advanc ading as possible for one those contractors of midday they have that flexibility and and that's just what I tell me about the the contractors who just completed phase one uh they did that all in the second shift uh they for the most part they they were coming in here when the kids were G and they wer into the evening y during the school year for during the school year absolutely the bathrooms and the and the West End classroom down there the the um uh were those men and women working another job earlier in
027the day that I do not know um some of the HBC guys were yeah so so we've already experienced this yeah it's almost small you out with the hbnc guys yeah yeah mean some you know they come in for a couple hours at the end of the day and and again I guess they weren't really critical tasks right they were isolating isolating pipes and um so they were you know it's tough to compare apples to apples but we were experiencing it a little bit yeah yeah yeah so you can't yeah so we really can't control that can we unless we put it in this mation uh yeah yeah it's very difficult I mean again I think you know what what Brian is saying is you know making this an attractive job basically for people right
028so we could still experience this in other words we rebid this in September and we say we're going to start in January or when whenever whenever we decide Christmas break or or whatever we could still experience the contractors uh saying well we we'll just we'll just send in people that have already worked the difference will be there's not going to be as much volume for their company right so the stadium will be full force for sure um but the the majority of the companies you know don't just rely on the stadium so you're saying all the HVAC SE work and electrical work uh at the stadium will be completed by January well it's not going to be completed but there's companies who don't work at Stadium well that but that was true with the bid
029we just looked at I mean yeah and there was no other HVAC yeah correct but but again I would say the HVAC is more of a function of the workload that everybody has for this upcoming spring and summer yeah more than anything so you think that'll ease up I I do and I think there's probably going to be a different there's going to be different um biders for it as well right so it's not just going to be your union bids as well I say you're probably going to get some non guys who are going to be in the mix as well knowing that this work going to be available yeah so let me ask another question uh the the is there any intent at this point for the second viving for the phase three
030to include anything other than Middle School in that phase I don't think so um is there any piece left maybe the PA systems is that so so the idea so um what we're going to have to do if we do go with option two here is we're going to have to throw out all of the bids basically right including electrical at this point in time and what we would do is we go back out to bid with the electrical for the underground conduit and wiring for the high school and then uh we offered the PA system at the middle school if that's something that we want to accomplish as well um so the only other work at the High Dan would be the parking lot potentially and the light pole the light poles themselves um
031the only thing that I haven't really Del into in that instance is Joan and doing final cost reports I don't know how that would function as far as awarding the high school now when we would need to close out the high school to ensure you're getting your Aid flow appropriately so that would just be something we'd have to examine if if if we did the work this summer and then kept the job number open and didn't do additional work at the high school sitewise until next summer you wouldn't be able to close the job out until December of 26 and so we'd have to talk to uh Rick I would say and figure out what the cash flow situation would be my recommendation would be to uh keep the high school as one project including
032the electrical and CL It Out by December 31st because that'll help starting a um yeah so that's the $500,000 you've got here yeah so I earmark that money um knowing that we received a number last year for the PA system if you guys recall it was about $320,000 for the the PA and clock uh material and station and then I earmarked another 200 basically for um the the um the underground conduit work B so it's already taken out so this yeah so I've included it there the 7,283 220 left to uh finish the middle school is is a hard number uh and and there's no intent to add more projects for the high school in this third phase is that am I categorizing this I I would agree I would agree and I guess I
033would just note one other thing of course we have to do some work in the school associated with the site work that we're doing so we did keep the Mak and re repointing number in there $100,000 built into that overall budget for option two um so we that's already built yep yep so we have we have to do that work so that would be the only bid it would be site work and um it would be site work and Mason that we would accept would be the plan we would throw out the rest of the bids we'd immediately hit the streets and go out with another electrical bid and then um we've already talked to those contractors about this chance that this is going to happen and that they would be willing to Reid this
034so the but the masonry at the high school has been and continues to be U one of those um the calll projects that we have $100,000 a year so basically you've got $100,000 in here to do that Miss can that money be redirected then towards other projects that might be essential at this building for instance the cap outlay you're saying that money yeah I mean I think that's a decision I'm not sure if the Seeker has already gone through for this yet no but I believe in our long range plan we thought it was going to take 3 to five years of capital outlay to complete the a year soon two 200,000 in this next year and then so won't free up any money from and if I could just to clarify for building a
035there are two different triggers that that set when we receive building Aid the first trigger is commissioner's approval and then the final fost reports is the second Tri trigger that starts the flow building a so that's why you want it to close out at the end of December 25 so you can get so some ofing all together as one one project and how does how does the the decision we're about to make uh affect the tax rate for next year it will how does it should go down but I need to call Rick gy the fact I got an email from him I think it was this weekend I think it was yesterday um so he's on my list of people to call today once we have this decision um and even awarding the site
036work with um the bids coming in well on how do I say it Joe and it's coming in less on the maximum cost allowance so we originally built the project where it was going to be like 2 million over the maximum cost allowance which means dollar for dollar the um taxpayer takes on now it's a million less so that's calculates in the tax cap it will because it impacts the local share yeah so it'll decrease that to a million dollars instead of two million so one million is dollar for dollar the other 1 million is you get $3 worth of work for $1 worth of so it will impact so you'll be able to give us a revised yes hopefully by the next part but I need to talk with um and make we're going
037have to make decisions are we going to ban again for the summer work are we going to roll the band and summer work into a bond and have two separate bonds for this Capital project how are we going to do how we find phas one we banned it so we have to look at the market and see what's better sometimes bands are more advantageous if you're getting a good premium on your dollar or sometimes the rates are better going straight to bonds I'm just I'm want to get back on track here I'm trying to get everybody a chance to talk so uh thank you for giving me a little Flex yeah of course there's always room for questions right um Mr Mar anything else from no I don't believe so thank you for that yeah
038thank you anything from our friends at Young and right um no we'll uh stand behind all coms that Joe BCC has uh stay so far we kind of have been working together with down to prepare this and that we're taking so um following all these conversations we're support that option to miss George anything else from perspective I uh Mr R um yeah no it's like I said I think we had a good conversation on Friday it wasn't an easy conversation because I think you know I feel the same way as danan being here for one1 years and going through the different projects we always seem to you know things happened right this is over year over day there and then the Middle School you kind of put on the back burners so we were hoping
039to be able to accomplish that and get out in front of it and it's came in like just the opposite of what we thought we thought the C was going to be way over what we had and we thought that the numbers from this were going to come in um in a much better place than work just the Absol opposite and so I guess what we have to do is take advantage of those those savings you know from the tax leader perspective uh and get that work done um which is important I it's really important work there's no question about it you know one of the highest participation rates for athletics you know multi season athletes um and so we just need the space because there's just enough space to accommodate all all the what
040they're doing so I think it's going to be really good for for our kids for many years and we produced and uh so I think it's a very positive thing and I think that there is some hope that the biding situation is going to get better in the B and so did with the AL car piece for site work seem to work we put up the the the tur field as the the main element and all the other pieces for all the C and so now we're able to get most of what we wanted and so the same thing we'll put up the library media center fa room it's kind of the the central elements of the viid and then all the other pieces will be all in Caron and they're very confident that the
041numbers will come to support L media center and F and then the other pieces the gy the hbac the air conditioning and all the other stuff will be all the card and and hopefully we'll be able to get as much of that as possible um so uh I think you know like when we talked about especially the hbac number you know it's it's so like you see you know there's always overages but this is like we talking about when we were speaking about extreme it's like an extreme situation it's like 1.5 so it just seems like they're taking Advance okay they knew we're the only game in town right now and they can just and maybe it's because they working night shift and they have to pay time and a half and they have to
042all that in they drop a big number because they know it's you know they're the only game Talent so they're get the bit right we have uh assurances from our Architects that there's no intent to redesign the middle school project prior to this bid in other words we're going to keep it exactly the way it was we're not going to buy a cheaper chandelier or or or a less expensive uh display panel or some of these value engineering uh ideas that were that were flown for option one since we didn't choose option one I would like to be assured that the the quality of the work as it was designed will be what is Bid in September that's my understanding Jo have any any comments the request from the board then that's well my I
043don't know how the rest of you feel maybe maybe you feel we ought to to try to do it on the cheap I think what we've learned we shouldn't try to do it on the cheap of course but I think what we've learned from this whole process is that flexibility is our friend right we can't hang our hats on anything um right now so I would feel terrible asking our Architects to guarantee us anything because we don't know what's coming by the time we go out to get the next one I think we could certainly give a direction that we intend to proceed with what we planned knowing we have no idea what's coming down well that's the main reason why I was upset with this whole proposal because it's as as Kimberly said it's
044a it's a it's a gamble you know a couple months from now you say all things have changed so now we're going to have to do this instead what uh kind of respond to your point about the design one of the advantages we have with this strategy is a little bit more time take the time and look at it and do what makes sense from the dollars perspective um obviously as people for us said we want to keep the core attendant of the design and things that were already discussed and not spend the time to go back to the drawing board but spend the time to button up our strategy and make sure that what we have our people were putting back out makes sense which doesn't alleviate your concern because you're still worried that
045well it's still a gambling you know if we were if we were approving a bid that got to work done they'd be starting next week and uh and it would get done but now it's m maybe it'll happen maybe it won't it all depends on circumstances you don't know what what the future holds uh and thank you I guess I'm just gonna add that if the court tenants are fact room in the library the $7 million budget that is left over is will happen right we'll have enough money to do that work some there will be Cuts though there's undoubtedly going to be cuts the job overall is over budget the way it currently is designed but again flexibility and the out card options outside of those two core items uh will allow the board
046to make a decision on which ones uh you can move um all right great I want to go around with board members a chance that coup hours yeah um went through this the emails and stuff like that I ass certain was a proponent of option three sure haven't ch mind too much on that what I surprised that fell was early out of the meeting that the benefit to the 10 payers was a b was a larger benefit at least three was the best option for them I wasn't sure given the fact that we wouldn't be doing all that side work it seems like that's what's drawing down thebody draw down the inability just increasing the amount it's not going to be ined which would I'm going to pass it out to the local share so
047I was a little bit surprised with that when you look at the i s appreciate all the work the committee has done and their arguments so a list of cons the con will not be able to complete the tur field as part of the C project but award base bids schope work for everything at the middle school and reject site work BS would need to rebid High School site word so again if we're looking at certainly the savings to the taxpayers by option two it's a better option for them and certainly you that that that enhances my view of option two but I just thought with a reduction and in the site work from option three that that would make more larger percentage of the expenditures aidable so so that is the case I'm just
048wondering how the taxpayers benefit more in option two than option three so I would say there's a couple components to it um one is if you cannot do the field right the field right now came in at 27 for base bid and then about $700,000 for the turf material so it's right around 34 which would be what was left um it's like 35 we have here I would say they would have to go back to the drawing board as the designer to figure out what the new scope work is and then right now that this project as it sits has s approval already now you're going to have to go through that entire process of changing the design redesigning going back into SCD getting SCD approval and then bidding it so that would not allow
049us to bid in September um and we'd probably be similar in a similar position to where we are right now where we would be bidding in the wintertime potentially but it would just be for whatever that additional scope of work is it might not be site work it might be interior to the high school I understand what you're saying about that aspect of it but if they got to go back to the drawing board we drag this proc an option I mean it's it's here yeah paper but the way you just laid it out is not an option if it's not specific to the turf which is going to be very difficult for us to accomplish it you can do the parking lot and refinish your t Tor with that money though right I mean
050there there are some things that can be accomplished that's already approved byd building per for right okay I was just most interested in the fact that the the option three the Cs were you complete the dir field that's what list but there's behind that state that there's a lot of what you just said yeah yeah yeah I would say that's probably more of the trigger than anything I mean you have 30 you have 3.5 million left but 3.5 ion left to do items that you know I don't think everybody really wants you don't want to refinish tenis cours I think the other thing that you have to look at in that um is the way it's currently laid out the new tennis courts sit right on top of the grass soccer field that's so if
051um if we did look into that option which is is still available we would have to go back to young and wri to redesign the location because we can't put the new tennis courts on top of the the grass fields and not get a turf fields um you you would have to then reposition which then affects as Joe said all that that secondary they redesigned now you got to go to SED I mean I think there's there's definitely some options there but that was one of the things that um Brian Lardo was concerned about was if we choose not to which is fine we just need to make some adjustments so that we don't sit new courts right on top of the current grass field which would then come out of commission that makes sense
052when I'm reading it at home I'm going through this so I'm looking at the way I read this another I think option three is a option we can forego the the turf field and have the Middle School completed I mean that's how I read it is that true that's what it was it is it still is it's just to me that's was attractive and then pulling out non aable expenses was also attractive because right now there's and what I supposed to mention don't talk about Finance right now but I think there's a key piece to it is we've only borrowed like 10 million on the project and then because we didn't get favorable rates at least rates we've estimated that's pushed to the local shareff even high so if my calculations are correct then you
053may have be going retire a while like about 2.99% am of tax Li right now as opposed to the 1% so when I'm looking for breaks in non aable expenses three was very attractive to spending time and I think I'm glad that option two offers tax savings probably be interested to see how that plays out and very interested because we only borrow for a portion of it and already we're way over our expense we're all no we're all more our expenses and interest payments and that's just for 10 million of what we borrow now we've got to renew that 10 million we've got to borrow another whatever the number comes out to be we don't know what our rates going to be on that so it could drive this 2.99 yeah 2.97 whatever it is
054up even higher I'm not asking for response I'm just telling you the concerns I have with that we went out with for this project get 1% or less and typically when you put these numbers together you're extremely conservative in that area and usually the local share will come in even less because of the conservative nature of the on the interest and stuff so we kind behind the little that piece of it and then you got your own problems with putting his project together trying to get as much as we can and still making his middle school completing the middle school so I will support option to I think you laid it out right with here again but certainly not close to happy with it all the other thing you have to remember about option three
055is that that eliminates field we ask the community to come out and votes a few years ago that was one of the things that would on me um the um on scope so I did say I was willing to sacrifice that for pil purposes maximizing the Aid on the project reducing ly increase that was sacrifice down but now that I'm not now option three really is an option there certain option two no option one and option three hands Dan forth a million dollars of the taxpayers uh free and clear you know uh at least we have this gamble uh that we're going to do in September that might prove that uh we get a better bargain for the tax than D the gambling and who knows how it's going to go I we have got
056a lot of money to borrow the economic climate and then the tariffs and all this stuff it's just concern you know it's a big concern none of them are are perfect I mean there's going to there's going to be no one's going to be happy with any of them it's not what we originally intended intended to have happen but um again we need to remember what the community voted on they voted on 1% and they voted on a t field right they vote on both so the balance one to the other I understand your point here I do I just uh we except some responsibility that's Terry you say no one would be happy I disagree with that I think the people who wanted of turfield at brand new tennis courts will be whist and
057Dixie they'll love oh they'll be happy yes exactly so not that no one will be happy no not no one you can tell by our athletic director's response at the committee meeting you know they're getting everything they want with the exception of the lights which I think will eventually you put the stand in there you put the wires to the stand you know sooner or later those lights get Dr right not that no one will be happy but all three of the scenarios are not what beig intended so um no matter what there's going to be people who are someone's going to be upset with any one of these scenarios I mean it's you I mean you don't want to because the middle school isn't the priority I mean there's everyone's I mean we're going
058to have to make a choice that is the best choice but it's not the perfect choice because there is no such thing with the way that our bids came in and I and I think based on the information that we have right now we go with that information we can say oh we're concerned in September as I said there could be changes with the tariffs and stuff but we have specific information right now and that information that has been analyzed seems to me the option two right now makes the most sense going forward my question to Brian is just Logistics in terms of the Middle School everything is you know obviously we've already started the project this is okay in terms of going for today we'll just have to figure out how to do this
059yeah so um what we'll do is like you we had to move some people out from their spaces because and then they're sharing four or five people in one space we're going to be moving some of them back into their original offices uh just to give them you know some relief because doing it for a few months is one thing but for another year and a few months is do something different and so um we talked about the library but um he went through um uh Mr Cruz went through very painstakingly to rec re to kind of reshuffle the col F she was very specific about having representation from all the different genes those types of things so I think they feel comfortable staying in that space and opposed moving in the library and trying
060to do I visited the new library shortly after it be opened there was a classing there at the time and it was beautiful it was uh working well the students were occupied in appropriate Manner and I felt very comfortable that that's a usable library for the foreseeable fure sure I mean it's a big space you know it is still a big space and um like I said she really took a lot of time and intention to try to replicate what she does you so that they don't lose out uh and it's been working again like I think but Terry said none of this ideal right and you know like for way the BS come in you there's a lot of factors that are out of our control you know so we have to make you
061know best decisions um using the out card system for for the the uh say work worked right you know is it going to work next time we don't know right it all depends on the economics who's available U I mean I guess professionally they're they're hopeful our struction management team and Architects are hopeful that the biding um environment will improve and so improve so B should come down because again um yeah you said it's kind of an extreme B and it would feel bad you Joe and Steve talked to me about it they they feel bad they not accepting something well I I was at the bid opening and you know you look at that lineup of all those envelopes and there nice pil except for that one category where there was just a single
062envelope you know I live in fear that in September we're going to look down that table and we're going to see a bunch of single and and there's no way of KNN it's just an absolute K and some of those bids where we got lots and lots of bids and the electrical is good example uh the high bidder was twice with the low bid you know you might have had a $2 million low bid and a $4 million High B you know well suppose those other bids that looking to for just Mr you have anything else no I think I'm but thank you first no thank you U well thank you everybody for that hard work I appreciate sort of the showing of the math approach whether options great worked or not I think it
063was really helpful for the board to see all the thought that went into it so that we had right information to make the tough decision after yes thank you so just from my perspective um I guess the one thing I saw with with uh option three that made it less attractive to me was fact that if if we don't do the tur field now we don't solve the issue that we're trying to solve by creating the CH field and and the the student athletes are still in the same position going forward meaning that's still going to have to be something that gets done at some point in time so we're talking a lot about the gamble the risk of the hbac not coming in any better than it did this time around well what about
064the site work that that came in much better than we expected what's that going to look like when we get around to doing it the next time I think that that's where uh for me that was the immediate reaction I had to option option three the one thing that we haven't talked about or that I haven't heard mentioned at all uh really in this discussion uh for the past hour is the kids um and and I really feel like it's important to understand before we make a decision what's the what's the impact on our students if we go with one two or three um how how are they impacted I know that the uh from a middle school standpoint we've moved around to offices and library and and and that sort of thing but we
065haven't really moved around classrooms with the exception of the facts uh will be impacted what is by by pushing up the Middle School um what is the impact on the students yes so the work in the fact wouldn't happen until May winter spring of 26 so so the V will stay where it is right now right so she she won't be moving um so that'll that'll stay where it is so that's it's basically and then media we spoke about St so so depending on how things work and what we're able to negotiate and set up the process for you know reconstruction demolition reconstruction those kinds of things you know it that'll then that's what it impact her have to at some point after JDR okay and and then it seems to me like with option
066one the the uh items that would be cut um the West JY Middle School West gym uh the uh uh second floor West play AC and the uh mechanic in the uh in the lock might be the the biggest impacts on the students in those um and then obviously in option three uh the turp field and the uh the issues that we've run into specifically with scheduling in the spring due to the um the the poor drainage on our existing fields and the athletes either having to schedule pra being practicing late in the evening or uh working on the parking monster inside the gyms um by not having that or delaying that we or impacting our students that way right yeah and so another problem with delaying the field the J have been here get
067this right is once the tennis courts are be well there would be a problem using that so that that's been problem so either tennis courts have to be relocated and then how do you fit in the the field afterwards the turn field afterwards once that choices because if you need to leave the grass field open and you have to relocate the tennis and how would that later on possible part of the appro of alart menu originally was we wanted to work our way out right so it was do to the field first work your way to the tennis courts not even have access to n work all at once so the turf could be built if the turf was built now you had the ability to build the pennis courts in the future right so
068by taking the turf out not having enough money to do the turf you you lose that ability which then goes into the concerns that lard up had about you lose a field you know and you know the tennis courts are not place in the field so and another um I don't want to say it's a consequence you don't a even need enough coffee yet unintended I guess it's a b to the general fund with this plan that we're discussing is that now the general fund has two years to purchase Furniture to populate to various places so it be a so just something to think about for this building right so we can start buying things in 2526 store them but then we have 26 27 to buy the rest to populate the areas just a
069lot thank you um all so I just want to I guess as we're finding up this discussion throw back out there anybody have any other thoughts that PO in that they want to share well just one thing for for our Consultants here the the U if we appr approve option two uh as I read it we have one bidder one contractor uh the the uh Anastasia Trucking who who did the the base bid and they did the alternates for the for the tennis courts and whatever other alternate was approved uh so the I just want to be sure that you vetted that that contractor and then recommend that we approve that contractor for this work yes so we we brought in all of the low biders for all of the contracts um prior to we
070were done what last Monday with it Friday and Monday um everybody does have a full scope of work so whatever direction we would have gone in here we would made recommendations for glow biders um just to add to that the masonry contractor will also be recommended sure correct so we have to repoint that and you also have some sidewalk right um that would be part of the package what we would do is our recommendation would be to accept the uh base bid for both 204 and 23 1 which is masonry and site work accept the alternate for the tennis court work and then reject the remaining bids that would be the recommendation with the intent of going back out to bid for electrical F so then we're going to get some kind of resolution yes
071yes it'll be for Wednesday Wednesday right so uh Stephen Stephen and I will work on recommendation language to send over to uh for us and um you guys should have that I would say by a good day today and that that's how we purce and so that is the the plan is to meet again Wednesday morning uh to a vote on that resolution yes yeah and we have uh I think is everybody here able to go to come on Wednesday morning 7:30 7:3 voting on The the resolution to accept option no that was not they need time to write out resolution that Wednesday yeah 7:3 check my social dance um I know that uh Dr said that she be next be um anything else M um no okay great thank you all for a healthy
072discussion on this uh the points that were made uh we wouldn't have been having this discussion if this was ideal um and if this was what any of us wanted um this necess go like this um so I appre appreciate everyone's time and input um and uh and sharing their knowledge and opinions um going to keep moving on here to uh item three which is a new business does anyone have any new business n on to uh item four we have uh a list of upcoming meetings um workshops our next regular scheduled meeting is uh a week from Wednesday uh on the 5th but as previously stated we'll be getting together at 7:30 a.m. uh cfee and uh and will be doing that for the purposes of voting on resolution may may have a motion
073to move by m armest second second by m d discussion all in favor i z thank you all very apprciate coming thank you ni