001Welcome to the regular board meeting the uh All right. You want to do the pledge again? Sure. Okay. So, we're going to call the meeting to order. I pledge allegiance to the flag of the United States and the republic stand indivisible and anybody welcome everybody. All right. All right. I'd like to ask for consent motion for item 1.03 final recommendation of superintendent to approve the July 20 July 1st 2025 regular board meeting agenda. Second any questions on the agenda? All in favor? Any oppos? So moved like to ask for consent motion on item 1.04. um for the approval of the June 16th, 2025 regular board meeting minutes. Second. Any questions on the June 16th minutes? All in favor? Any opposed? Anybody? Nobody relations. All right. Committee reports Matt any so we haven't had any finance
002meetings yet I guess maybe we should probably I should step in and say I've asked Matt to lead finance and audit for the for this year joining Matt would be your choice I believe Lynn and Gretchen right are you going to meet prior to the first meeting each month or you know yet are you going to talk about that? Um is that okay with you? Like where are you guys at? We have the second. You have the second. So yeah, we'll we'll continue with the first until but season really gets underway and then we have to give or take. Okay. All right. Good. Thank you. U ask Kevin to continue to chair policy along with Bobby and Don. Any So you're going to do the second meeting of the month? Yeah. Okay. So under policy
003we have a couple revisions for the first review. Doc uh document number 7470 which is the use of internet enabled devices during the school day. This policy was developed through the um through the policy committee along with assistance from the admin team really Christy all of them. Um we feel it's a very fair policy and it addresses the needs of what we have to do to be in state compliance. So that's up for the first reading. Um the next policy is 5420 which is internal control governing construction projects change orders. Um it's under item A. Uh the change was the superintendent of schools and designate is authorized to approve construction project change orders in the amount not to exceed $10,000. The previous amount was $35,000. They felt that that needed to be lowered um for
004that. And so that was the change there was the dollar amount and the wording of superintendent schools and design was changed on that. The rest of the documents stayed in text. Um the last one and that's up for first reading tonight as well. The last one 5410 purchasing. Um Stephanie's assistance. She put in a request for a quote or bid. All purchases over $5,000 but less than $34,999.99 per item will need three formal written quotes before any requisition. purchases over 35,000 will require a bid process and that was added in wasn't for the rest of the subject matter in the document stays the same. So that's up for first reading. Thank you. Question. So were we supposed to have adopted it by the first state law? No, we're okay. Yeah, we're fine. The Internet usage
005one has to be in place by September 1st. So we wanted to get the process done and get the parents informed get them ready for the transition. Thank you. Can I ask a question? So because I have no idea. Please. Um when it's up for first read, right? If there is something in there that we have a question about, do we read through it for the next meeting and we discuss it at the next meeting or I just don't know how that process works. Yes. Contact me. Okay. All right. Please. Okay. You know, we'll address your questions. Okay. And then the question here we hopefully we can resolve it and then we'll address the question and the results with at the next meeting and there's a change to be made to be. Okay. credited in
006the new docu. Great. Thank you. Yeah. Essentially both either for audit or policy refer to the the chair and they'll discuss within their committee and then bring it to full board. Thank you. Anything else? Any other questions? And just Gretchian that sometimes this happens um where we'll we'll have one and then pull it back and we just take a series of questions about it and then we'll sit in policy and really sus out what belongs and what doesn't and take into consideration everything. So that's okay. Yeah. Thank you. just hit send. Good. U Megan, I think the torch is being passed to you. I'm not asking you to speak tonight, but you know for the GCEF. Is that correct? Yes. Okay. I believe that's correct. Yeah. Okay. All right. So, I'll just say that on
007our last day, they um once again delivered wonderful bags of gifts of notebooks and pens and candy. and in addition to just everything that they do for us throughout the school year. So, um they're also going to take part of that and contribute to what we're going to call a new hire swag bag. So, when you are welcomed into the Jennio district, you have some Jennis gear ready to go and the notebook. Yeah. So, um they're fully on board with that and just they're an incredible asset. So, good. Awesome. Great. Thank you. And Gretchen, there is a there's a a board manual that is in the process of being updated. I've gone through the first revision. I've referred it to policy. They're going to take a close look at it. Um I will spend some
008time with you on a variety of other things that are in that manual, but give them a chance to cover a few things. Okay. Great. And they also one more. Yeah. the Gretchen came in to speak and introduce Amirad award and the second year. So we were um honoring John Bear for the middle school high school as a recipient and Amy Perez in the elementary. Awesome. And I would just add for you guys to know the day after that I had a lovely email from Frank Marada um and he appreciates everything that the district continues to do to support that. So he was very touched. So thanks. You did a great great job. She was a great lady. All right. Any other questions on the committees? Mike, I'm going to turn to you. Just we're
009not asking to do a full superintendent report tonight, but uh I know you want to make a couple comments relative to one topic. Yeah. I don't have a whole lot to say being on the job for one day now, but I will say I'm honored. Not even a full day. Not even a full day. Yeah. Very honored and grateful to be here. So, thank you all for the support. It's been such a warm welcome from everyone, the board, the community, uh the staff, everyone across the board has just uh you know, been so supportive in in many different ways. So, that being said, I do have a welcoming message I'd like to send out to all staff, families, community, which will be going out the end of this week. Also, um, in the weeks to
010come, I'm going to be setting up some times for some staff chats, some opportunities for the community to come in. Going to be making connections with different stakeholders within the community, but some opportunities for some people to come in and I'll just kind of share a little bit about me, about my past, about the direction, my vision, things along those lines, and then gather some information, do a Q&A. So, look for those in the near future. I'll be getting those out as well. Um, and from there, I think I'm going to turn it over to John Holt for a brief update on transportation contracts. Sure. Thanks, Mike. Thank you. Um, very pleased to um uh let people know that we reached a tenative agreement with the bus drivers. We've been negotiating um since since January,
011I believe we met six, seven times. Um, honestly, it was a very collaborative uh negotiations experience. Um both Julie Monosano and Frank Silos represented the bus drivers with with their union rep um and Dr. Hunter, myself and Stephanie behind the scenes as long as well as our labor relations uh attorney. Honestly, a lot of it was just talking back and forth, making sure that we were on the same page, that we have the same goals and um we feel like we came up with a uh an agreement that is going to both attract and retain drivers. You know, that that's what our our goal was, you know, from the beginning. And um we feel like we did that. I'm just going to hit a couple of the key points um in it um uh in
012case it comes up, but just so you could also understand what some of the goals were. Um, one of the things that we were trying to accomplish during this negotiations was pull some of our contracted runs back local for the district. So, we use CNF for a lot of these onesie twoozy kind of transportation agreements. Um, whether it's um private school, special ed school or special, you know, any type of specialized transportation, those get really pricey. They they they they cost quite a bit. Um, obviously we we want to get as many drivers as we uh possibly can to cover our own runs, but um we had a good deal conversation. I have to look at my notes to make sure I'm I'm getting this right. Um class C licensed drivers, those are the the
013the the lighter vehicles, so it's not a full uh bus. It would be like an SUV or a van. Um and we're trying to pull those back. Um the agreement was we wanted all of our full obviously daily runs filled first. We wanted them to bid on those open runs and be able to take those runs first after those runs are completed because obviously that's the priority getting our students back and forth to school, you know, safely every single day. Um being able to pull some of these extra runs. We did not want some of the Bllicensed drivers to take those runs, you know what I mean, right out of the shoot. Once all those runs are covered though, um, even if you have a C license, the idea would be you're training to get
014your B license because if we have everyone on our fleet have B license, it gives us a truckload more flexibility for longer trips or, you know, full bus runs, but not everyone wants to have a full B run, you know what I mean? So, the where we landed, I feel like, is a good um compromise, good middle ground to to pull some of those runs back and also um retain drivers. Um other components honestly were more language clearly defining what a temporary uh run is um for example we'll we'll have um homeless students from time to time or um even medical issues where their kid broke their leg and they need a specialized transportation for those um how they were defined in the contract before I would say was um open to interpretation. Okay. So,
015we really wanted to clear up the language and then run through hypotheticals um to say, okay, if this is the situation, where does this land in the contract? So, that really did take a lot of the time going back and forth to to have a real clear picture that we were speaking the same language, you know, because if people are interpreting the contract, oh, doesn't say this exactly, um those were some trouble spots for us, you know, throughout the year. So, I think we landed in in a good place. um other um uh ways to incentivize uh people to come in for those extra trips because there's a ton of extra trips especially at the end of the year. Craig has events all the time all all these sports runs but obviously we want our
016students to participate in those things but if we don't have enough drivers to fill the these these runs we wanted to do different things to incentivize them. So um they used to have a meal allowance but we increase and have to fall in a certain time period. if it's this amount of time, it would be for a lunch, this amount of time it would be for a dinner, and they turn in receipts, which turns into a clerical issue as well as far as keeping track of that. So, we upped that um rate for everyone to minimize that amount of paperwork that would go back and forth, but hopefully incentivize people to to take those trips. So, it's not always honestly either Bonnie or or or or the same people that would take those. Um, we
017feel like we landed in a good spot. It's a three-year settlement. first year's 275 increase over what they were the next two or three three and and it it did pass their association um as well. So, we're encouraged. We were hoping it was going to um settle before the very end of the school year because it really did go right up until the end. Um but now we're at a spot right now we'll be able to dissect this, look through it. we have our our summer school runs and some of the uh transportation needs of the summer that um this new contract will will will be a good training ground so we can make sure that we're on the same page and then once we have our full runs that are open for bidding in
018the fall. I think this is going to, you know, lead us into a a good spot to give the drivers a fair and equal contract and also retain the drivers um you know and and hopefully get more that are interested in driving Virginia. I know that's that's brief overview of the whole thing. Um this is just a tenative agreement. We'll we'll obviously get the the full signed off agreement so we can go through the details, but any questions about the process or or any of the pieces? So, it was a learning curve for me. I I've learned a lot of things about transportation that I never knew existed before. Yeah. Is the full contract going to be on the next board meeting agenda? I believe it is. I believe Say again. I said I think
019that's the plan. Yeah, that that was my So that I think our next um planned meeting right now is August. I don't think there's unless we have to have a special one for personnel matter, but I'm not sure we'll be ready for that one, Mike. So, we'll we'll see. But the idea will be have the full written contract for that August meeting. possibly before retroactive to July. Correct. Thank you for all your hard work. You're welcome. Welcome. Thank you. Thanks, John. Thank you, John. Thank good. Yeah. Okay. Under section four, personnel like to ask for a consent motion for 4.02 through 4.25. Second. Any questions on any of the personnel matters? Uh just that we are formally announcing our student student board representatives. U so we'll announce we're announcing them tonight. We did tell them
020earlier that they didn't have to be here and I did. So we uh with that said they will formally start in September. Any questions on any of the person numbers? No. I'm very sorry to see go. I completely concur. Morgan, we announced you earlier for our board clerk and now we're accepting your resignation but reluctant. No, and I appreciate that and I appreciate the opportunity that everyone has given me here. It was definitely a bittersweet um difficult choice to make but one that um ended up making. So I do um I do want to say that I am extremely grateful for everything that the district has done. So thank you. Thank you. And with that all in favor? Any oppos? So move. Section five under new business. I like to ask for consent motion for
021item 5.02 through 5.07. Second. Any question on any of the agreements, translation, contracts? No. Motion made in second. All in favor? I. Any oppos? Under section six, business office. I'd like to ask for consent motion for item 6.02. Questions on the treasures report? All right. All in favor? I opposed. So moved. Under item seven, I'd like to ask for a motion for German at 6:18 p.m. Second. All in favor? I thank you everybody. That's a wrap. There's a quick one. Yeah. another month started.