001thank you everybody for coming got anybody on there's eight thank you online you in person meeting to order want to help with the pledge all right to you like to ask for motion of consent for 1.03 approval of the regular board meeting agenda uh to approve the February 24th 2025 regular board meeting agenda any questions on okay all in favor oh you need a second second sorry all right all in favor oppos so move to ask for consent motion for 1.04 approval of special board meeting minutes under recomend recomendation of the interim superintendent to approve the minutes for the special Board of Education meeting on February 10th second any questions all in favor I I okay so move and last is there a ask for consent motion for 1.05 approval of minutes from the Board
002of Education meeting to approve the minutes of the regular February 10 2025 Board of Education minut second he any questions all in favor I so move all right christe you all right I'm actually going to pass it right over to Mrs saino and our Rave student council Representatives who are here we're making working oh yes and what better way to celebrate the month of bravery and honesty than having um some of our younger student council Representatives here to speak arter Asher and colon so fun fact these are all teachers kids so you might okay um so Carter lore and Asher wedge and Colton McIntyre so they're it worked out well because I had to steal them often after school um that I could just shoot a quick email and steal them after school so what's
003one of the things we've been doing school council vation week Monday February 3D through Friday February 7 students filled out our a heart with a thanking no or do a picture Miss K great I wish I had taken an after picture you get a chance to look outside Becky K's office this poster is like overflowing with notes and pictures oh that's nice pink her therapy dog even made a made a picture up top King hany the dog um so the kids really work thoughtful and did a really nice job sure Mrs C will really like it yeah we also sang to her in the middle of the day as well so she hopefully felt appreciated I'm Carter and another thing we're doing in student council are kindness candy cards so we at lunch we will
004you there's this like table and you can buy a kind of candy card here's an example right there and um they're 25 cents each and and what you'll do is you'll write a kind message to friends or staff members and we will also the next week we added a piece of candy and delivered that to the classroom's mailbox oh W what could we use the money to help for we use the money to help the reading team fund read Across America you remember how much money we raised over we raised $60 over very ni of change so next week is read Across America week and so we helped fund the snacks um for next week's uh family night which is on Monday and the kids actually signed up today at our meeting after school to
005run the snack station they they signed up for some different volunteer time slots so that'll be really nice that it kind of comes full circle with not only us ating for that family night but also the kids are going to work it set up clean up and then during the actual event so and I happen to notice that there were new signs in the as well to promote the family night that's coming up so I saw there was the face painting station the sign they made signs for each station so and tried to make them space themed as best as we could to match the theme well we were doing the Valentine's for veterans and it spread kindness around our school and made a Community Connection and it supported our school while writing goals this
006is an example of very nice lucky leprechaun classroom on teachers will be given a c out leprechaun to hide around the room and if you find it you will get we argued today at our meeting whether student council members would be allowed to be the student finding that leprechaun so still up for debate I think leprechaun are hard to find that's right we we did decide the teachers would be the ones to hide it because depending on you know how organized they want to be with kids destroying their room or whatnot who's doing another thing we're doing at student council is a golden spatula winner so whichever class does good at lunch has a chance to win a Golden spatula they'll hang over their classroom door and uh yeah every week I think said every
007week it'll change every week it'll change so you will have it for a week and then someone else will get it and that's kind of the so so that was actually collaboration between between student council and our PBIS committee um so the kids and I had talked about golden spatula idea and then PBIS was also brainstorming some of the different areas of the building that we're trying to focus on so it kind of was a great collaboration between the kids and staff members um because obviously we need some sort of more formal tracking um piece in the cafeteria in order to be able to say this class versus another class um so yeah it was a great collaboration between the kids and the staff principal day we're going to be celebrating this mils and they
008want to give anything away so and school lunch here day will be make decorating aprons for the people who work at the cafeteria the nurse appreciation day we'll make cards for the year and these are just some examples and then there's teachers and staff appreciation day and we'll um celebrate their wow that was fantastic all you did a great job anybody have any questions for I I have a comment just not that I want to create any competition but I think the elementary student council just put the middle school high school student council they've done a tremendous job they made the way well hopefully you'll be back as a middle high school council member they will well done thank you very much good evening everyone um last time I presented uh cpsc our preschool uh
009process and numbers and this time I'm going to move up to school age uh process and numbers so school age CSD committee on special education is kindergarten through age 21 recently age age 22 we don't have anyone at that later ages yet all of those in between tonight we'll talk about the different classifications so in preschool it's just one classification in a school age you have to classify by a certain disability uh we'll talk about the history of numbers like I did with cpsc our Continuum services that we offer and then our process here so these are our numbers currently this year of classification by disability so I don't need to read all that to you up there but there's a few disabilities that we don't have in genesio uh which many many schools don't
010have Orthopedic impairment traumatic brain injury deafness death blindness we don't have any of those our most common ones like many other school districts are learning disabilities speech or language impairment as we see in the younger grades and then other health impairment so that's kind of uh a catch all they don't one specific category multiple disabilities are typically our audit District students um visual impairment is uh a few kids uh and then we have a you know a chunk of kids with autism as well this includes in District and out of District it's these are a CP CSE numbers uh in history I talked about the top number last time it's as of bed's day it doesn't match the chart the charts about a couple off because I did that as of current as of February
011break uh that was like 168 um and then this is as a bed's day so as a beds day early October each year that's where we wor C wise um so how numbers fluctuate obviously incoming transfer students come in um we have the incoming kindergarten students come in and then exiting seniors go out um so you can see pretty steady uh in the last four years and had a big jump last year and that was a pretty big classified kindergarten class not as many seniors exited um with disabilities and then we have quite a few transfers in um over the summer including in District and out in District so with those um big increases don't necessarily mandate new staff we have to look at each child Case by case some of these could be just
012related service students of just getting a speech or just getting OT um or just even getting counseling some may be out of District students that we don't even need to worry about uh programming for them here um so it really is um looking at each individual student uh these are the Continuum Services um that we offer here in District so our common one is direct consultant teacher um that is a general education teacher and a special education teacher in the class but the high school it be a full 44 minute English class uh at the elementary school it's roughly 45 minutes often they're in there much longer um and that's what most of our kids have as many districts have uh um their direct consultant teacher the integrated co-teaching we have we have as a
013continu of service our elementary functions like an integrated code teaching classroom so for example um my fourth grade classroom as a special ed teacher in a general education teacher in there all day every day special teacher might pull a group of kids out um so it does function like a integrated Cod teaching classroom um where they are planning together they are teaching together it's not just um um the special ed teacher helping specific students um as we get into the older students as more direct consultant teacher because our special education teachers are in a science class and associ class holding a resource room so it's often tough for them to plan for all six of their periods with six different teachers um related service only okay uh it's about um about 20 kids so these
014are kids that just have speech on their IEP they might be in a general they're most often in their general education class um so those related to service only kids are about 20 um it seems to change you know we get a few more students that classify or a couple Declassified as as the year goes on and they're often a primary kids K2 K3 occasionally a fourth and a fifth grader there um moving on what I didn't include here is so I we have 611 811 1211 and 151 so 611 which was supposed to be here that was our um the behavior-based classroom that we have in the elementary school um 611 is a maximum of six students with disabilities with a teacher uh and that one as a support staff often an eight sometimes
015a teaching assistant so we currently have that this year 811 we have the two 811 classrooms in the elementary school same idea a maximum of eight students one teacher uh and at minimum One support staff both of our 811s have multiple support staff in them our 811s mostly have students with autism in them um and like I said uh actually each this one this year both of them this year each have a teaching assistant and multiple AIDS in there the 1211 and the 151 are students that uh are in the middle school high school so 12-1 we offer a a middle school 12-1 English class and a middle school 12-1 math class they're not maxed out none of these we have one 811 with seven students but none of the rest of them are maxed
016out um you know roughly eight six to eight kids in this classroom uh and then a 151 is our is our high school special courses so maximum of 15 kids I think our maximum of like six this year seven um and then only one teacher know support staff so this would be uh English skills class special class um and our social studies classes of government and econ US History Global depending on the year depending on the coldo but this year we don't have a global skills class we have a US history class next year it's probably going to be opposite um so these are roughly 12 kids in this setting roughly 10 kids it all depends on the subject don't offer special class science and math um all of our students with disabilities at this
017point take a two-year Algebra I should say all of them some of them take a two-year algebra course at nth grade and 10th grade consultant teacher course um and then science they're they're in the biologi and Earth Science consult teacher setting as well all right so the process um for this year's process for new students so parents can refer parents have the right to refer their child we've had five parent referrals this year prior to today when I added a couple more um School referral they go through our IST process uh which is our um process of a teacher brings it to an IST team um inter School study team and uh looking for extra suggestion so they try a couple things they progress monitor they do a few things they go through that process
018and things just aren't working um they'll they'll do a school referral as well there transfer students like I said that was a big chunk eight is pretty big specifically they come in often they come in August 25th to September 1st not just a genal thing it's just traditionally how um how it works re-evaluation so this is all of our students that are up for reevaluation this year that's every three years they must be reevaluated that's across the district so those are all of our school psychologists are doing these um in addition to if they have speech OT PT they're doing a reevaluation for that testing as well and then annual reviews are all over 166 often we'll try to tie these meetings together to save additional meetings um so roughly 58 maybe 50 those meetings
019are their reevaluation and in our review meeting in the same meeting so um the other part that I didn't add in the CSD process that school psychologists and related service providers also have to do those incoming kindergarteners so they've done um they've done some um visit over to kidart which is some where some of our pre carers are now in programming they'll view them observe them see if we're going to refer them to csse and then if we do we have to do all that testing as well so it's about maybe about 10 to 12 that will actually um test not all of them will be programming some of them might be just related to service only um so future steps is continuing working with the admin team and special ed um team leaders and
020team regarding long-term plan planning like I said last time upk coming in talks about um long-term planning there any expansion so what are we going to do with 811 students as they continue to get older um are we going to change or update or delete add our Contin Services um do does 1211 go down to the elementary school does an 811 go to the high school um and then any related service needs as as I talked about last time as well B short and sweet but that's kind of csse in a nutshell this year question I mean the obvious question is we we increased 29 from one to one year to this year what we what do you attribute that um I attribute most of that to right you take nine of those kids that
021um transferred in okay uh and you take uh an incoming K that outnumbered the outgoing 12th grade um and then some uh csse referrals that were pretty early in the school year um that is an anomaly like it's not that doesn't typically happen in a school district uh I do see it in school districts happening more specifically those that are the county seats um the county seats typically uh have families move in that where a lot of the resources are in the county seat of of counties um but yeah that a pretty big number much of which was unanticipated as well okay so you're working on Staffing then I guess yeah yeah I'm working with actually another meeting tomorrow uh internally with Dr Hunter the principles and Stephanie okay to um to continue trying to
022figure that out okay yeah at what point um do you have a projection for next year projection of numb um I I mean I have that now not like right now but I I I have that general idea of like probably what kids might qualify for programming incoming pay I know those that should be graduating um and I know all the out of District 19y old that are going to continue in 20- year old so General sense it's the unanticipated movein that we just don't know about and we had like two or three High kn needs like out of District move in last August which kind of blew up the budget pretty early yeah great question BR when you have openings like your 811 is not completely filled do other schools or do you talk
023with other special life directors about you have students that you have needs to come to our district yeah we had a student last year uh and then um from a different district and then they went back to District so they opened their own programming um and yeah we meet monthly and we talk about um programs monthly uh I have a I have an internal team 611 team that's looking at a current kid now from a different school district and how we do that is um they send me their IEP the team looks it over and see if it's going to be a fit because we just don't want to you know we have a good thing going within the classroom and putting someone else in that's not ours may upset the out part we're still
024also an age short so putting them in in a classroom that we're not fully staffed is a little bit challenging as well but yes we do have those consistent conversations questions other questions great thanks thank you much appreciated just quick just a few quick notes uh from myself and a few quick notes not from Mike um want to give the board and those in the community watching an update on where we are on negotiations and upcoming uh meetings with our Architects and with planning teams um right now we are working on negotiations with three bargaining units uh whose contracts will expire at the close of this school year the administrative team we're bargaining with the transportation employees we're bargaining with and our management confidential works on an annual contract so every single year in a
025sense we uh bargain with them but in this case we're trying to do this in a more concerted way so that we have a consistent plan in place to um support uh these management confidential employees our management confidential includes um the superintendent secretary and director of buildings and grounds most position are now open director of Transportation payroll clerk Treasurer maintenance mechanic um Tex services and head mechanic the admin team negotiations is currently underway we've already had one meeting take place and we have exchange proposals the admin team is represented by a group from SES which is the state Association and the district is represented by B legal council as I said we've exchanged proposals and our next meeting is set up for March 4 Transportation we're still planning um we're meeting uh with uh Mrs
026Weidman uh Mr Hol um um Stephanie HT M salel myself and we're examining our contract and looking at some of the things that could be critical issues for our employees as well as for the administration uh trans ation is represented by the net Association and once again Bose uh Bose's representative legal council we'll be providing support for the district we hope to begin to exchange proposals and information uh sometime after our final planning meeting from Mark um and then with our management confidential group um we are setting up to schedule appointment and identify critical issues with those employees so that we can move forward with contracted element for them as well architect meetings full schedule so we are in the final stages of preconstruction what that means is taking a look at those General ideas
027that we use to build the budget proposal or proposition proposal for our community the general idea is now have to get some specificity and that's being accomplished through our planning groups or our user groups um we have uh four different user groups uh that are addressing the planning and the development of designs in the four critical areas of the project uh Athletics Planning Group uh is being coordinated uh by Craig VY we have a front entryway and security Planning Group being supported and directed by John Holt we have a upk along with element M art and music being directed and supported by Krispy new and we have a fine arts Planning Group that is looking at our Auditorium projections um that um uh Megan is uh directing that group at this point uh in time
028so I appreciate the help that our administrators are taking away from their building to guide this work in the preconstruction preconstruction leads to design development and cost estimates so from preconstruction we know what the key ideas are they go into designs and then the designs are then costed out we plan to bring that information to the board of education on April 21 once we have design development then we're ready to go into construction documents very different than just general designs that the specifics of all the key numbers and all the key resources in order to bring the designs uh into life um and construction documents with cost estimates will be our next piece of work and we plan to bring that to the board of education on June 16th for your review if everything is
029reviewed and we look like we're in the right direction those construction documents will be sent off to S following any minor changes from the Board of Education and then we're on to our six to8 month wait for approvals and then we're on to the the good work of getting estimates and begin so just two quick updates um you respond to any quick questions or I'll turn it over to Mike have all the user groups completed their work or are they still in the process one more meeting meeting one more y okay so they've been providing input theyve provided two rounds of input and now they need the feedback back from The Architects to make sure it's where we need to be thank you I just have three very brief updates uh one more for the
030community I know in the district calendar sent home that it was March 3r and the 17th our next two board meetings it's actually March 10th and the 24th so I want to make sure the community is aware of that um next week we will be hearing more about the New York state budget as well as other priorities in education coming out of the capital it is a Lobby day for educational leaders so a lot takes place then not sure we'll have all the answers but maybe we can get a better estimation of where we're going to be we sent an email our letter home to families we have reduced Friday bus runs from 4 to two and that was simply due to lack of ridership very rarely that we need for and we can certainly
031our students on Friday afternoons with two buses it may result in a little longer bus ride home but parents are aware of that uh and we'll put sstem we're going to continue monitor that going into next year obviously not having buses to a sufficient level of capacity uh if we can do things differently we need to explore it any questions on any of those topics thank you thank you I just had a quick question like about um the letter was talking about students or parents needing to notify the front desk the day in advance just for the Friday just for Friday yeah okay Monday through Thursday is not changing um but we want to make sure to give the drivers a Friday yes we know one group group does meet an elementary group meets on
032Fridays so we know that group really doesn't have to because that'll be consistent but if we had middle school high school students that are staying just to try to accommodate our drivers to the best we can so they can plan effectively for a ride okay thank you thank you all right with that the budget presentation this is part two of our plan budget presentation um and we'll be talking today with you and sharing with you our earliest projections and and um their projections based on good study and good input from our department leaders as well as from um any of our principles who are involved in any of these domains so it is projections but with with solid input in the non-instructional side uh we are really working uh to focus on the budget goals
033that this group developed and it took some good time and some good thought and um there is some excellent Direction in our budget goals from the board of education so we you've asked for clarity you've asked for specifity you've asked for accuracy um and that's why we look forward to these presentations because we are going to focus on those critical areas that you've been talking about if you'll recall report number one on the budget was projected Revenue plan and uh during that conversation we shared with you that about 80 I'm sorry about 48% of our Revenue comes from New York State funds um and we made our estimates on what that funding would be based on the governor's budget and as Mike just mentioned to you we're going to continue to get up updates regarding
034that Governor's budget um and all of those key pieces the second piece of our revenue report was around 40 about 47% coming from our tax base and at that time that we presented to you two weeks ago our tax Gap was still being developed we have started board discussions about the tax cap and we are looking forward to providing you with more information so that you can dig in and give us some specific Direction about the tax cap on March 10 uh so that being said today we're going to talk about the non-instructional budget uh it is the first of two parts of presentations regarding our spending plan first non-instructional and then we'll come back to you on March 17th with the instructional budget and then on April 7th we'll put those pieces together and
035give you a look at a first draft budget um before uh m Hil Mr sown Mr Hol and I present um I want to make sure that you take one more good look at our budget goals because we have really posted them on the wall and every time we we meet and talk we dig into those things in order to make sure that when we are developing a budget plan we're meeting away at those budget goals so that being said let's start taking a look at some of these non-instructional budget plans for the year so this is just a snapshot of how everything's going to play out how we've estimated we'll go into more detail of each specific category as to the components of each category and some of the potential cost increase disabilities so
036the major categories that we're going to talk about are maintenance transportation technology the super intendent District Operations which is kind of like everything that's not like very specific so there's a whole bunch of different little categories um we've got Bose's expenses Debt Service and in fund transfers so I hope people don't mind us going back and forth like we did last time but that's um part of one of our goals was transparency this is the first time um that it's been such an open process since I've been a part of it so even though I've sat in the the budget planning um going Stephanie is definitely doing the heavy lifting with this but um as a team we're kind of building back and forth so we're going to tag team back and forth on a
037lot of these pieces but um um drilling into some specificity in each one of these categories um I do like how she categorized this from last year's um adopted budget to next year's projected budget and um in each one of the categories you'll notice at the at the top right we have what our staffing levels are there's been so many changes you know there's been um people that have left the district come on to the district um we wanted to keep that as a running category in each one of these sections um uh uh to keep count and see if there's questions um as far as where we're at so um in our maintenance category um this is funding for next year you see two maintenance mechanics that's reflective of Aaron Davis leaving the district
038and that's replacing that with a a secondary maintenance mechanic um 12 full-time cleaners and six sub cleaners um so if you look at the categories that um she drilled these down into the equipment uh jump from um 30,000 to 75,000 is most reflective on a vehicle it's a extra truck for the um transportation department that has a plow on it um utilities you see some breakage on that that's mostly based on I believe the cost savings with some of our efficiency programs so you can see it um we're forecasting that's going to be a decrease of $34,000 um contractual um components we are budgeting for increases um for our contractual spending um the biggest ticket there that you'll see is in repairs and uh the details of that's coming coming in our next slide but
039basically what that's going to be is repaving and striping of the parking lot we can't do that as a um Capital outlay project um after talking to our Architects and and and project team um but anyone that's been in our parking lot recognizes that is a huge need uh uh it's been a need for several years right now um but especially with this brutal winter it's almost impossible to see the lines on it so it's a big ticket we recognize that but um it really is a safety issue um Mr salel you referenced several fender bender types of accidents that have happened already we had more in one week than we had in two years combin probably so yes so those are the big ches as you see um comparative from one year to the
040next most of it encompassing the repaving restriping of the parking lot and another vehicle um and this needs to um some details in it so John just to sure Stephanie just one back up one slide am I correct the utility reduction of 34,000 is that related to the EPC it is okay that's good give time to see those numbers and I believe we're still waiting on the final reports of that but that all right great um we did want to include other components in that maintenance section including um our current capital outlay project is replacing some of our exterior doors which we want to continue with that those were big tickets those are expensive projects um so um it it's still a a safety need so we want to keep pushing that uh uh in
041that direction especially knowing that we couldn't use capital outlay projects for the the driveway other pieces to consider to keep in the back of our mind roof replacement is is still um hanging in in in the balance um ongoing projects with smart schools and cops grants you've been working with um both uh both legs of that as far as school safety initiatives um PA system is something that I think has been talked about but I want to keep bringing it up in the sense that um even though it isn't an exciting thing to talk about when people talk about a PA system it is a school safety piece and ours is Antiquated like you read about it is old um anytime it's not working we are doing our best to bandaid it together but that
042could be a big ticket item that we will have to cross that bridge eventually with um other things that we are aware of lead water testing have to be completed by um a year from now or 10 months from now December 25 possible pool pipe replacement I don't think that is um from the most recent repair that happened but um we know there's some potentials uh with with um issues air temperature I believe we're in a decent spot for the regulations as far as having to keep it less than 88 we are fortunate in the s that we do have air conditioning in this Building compared to a lot of uh um older buildings baseball and softball maintenance of the field we we we know that's a a big ticket item that we're going to
043have to you know keep on on the on the radar all of those things were on the I'm sorry nope that's okay uh just a real highlight pool pipe replacement we don't know how it extensive at this piping damages going into our pool we we have had a few leaks Aaron and his crew done a great job getting it going that we can still maintain and use the pool but at the end of the season Mr V you probably know when exactly we're going to do a camera down in there that they can do now and that'll give us a better idea of where our pools really asking yeah it'll be the end of March right after the modified season over the has one of those cameras we were talking in finance committee it's the
044original pool right it's 52 years old minor right upgrade this so Mike you were G to ask about those bullet points are they are they all on the U the building condition survey they are at the top of the building condition survey and these are other notes they are not in the budget but those are things that are not going away so that we want to keep that Forefront in our awareness even as we're doing our work for 25 26 yeah so just because it's in the building condition survey it gives us some forward looking ability and we can budget appropriately yes exactly can any of these be part of a contingency plan for the current project it have to be within the scope of the project so if it's not in the scope we
045can't do it so the roof replacement is already part of like the roof replacement is already part of the scope over the new gym yeah yeah but I I believe they also did a full roofs know did the CIP look at the full so I don't know if it was written in but that's potentially within scope I'm just I'm not saying it is yeah I know they were discussing I know we had conversations about what portion of the roof would be included but I think they looked at the whole Ro I don't know the the details beond that so moving on to uh Transportation um once again if you look at the Staffing at the top right um uh um Bond Weedman um is our supervisor we have oneic and Tim tap 14 current full-time
046drivers six sub drivers and six bus monitors um for the most part you don't see huge jumps in here um as far as one year to the next um we have a contractual jump that's based on um some of our support contracts this one specifically for our uh we had replaced all of our bus radios and portable um communication systems with our administrative team and there is a an ongoing cost with that so that was that was a a a jump that we knew would be coming um repairs materials and supplies are um nothing huge you know those are not huge on unanticipated cost and there is a a jump in insurance but um that's basically what we're looking at for transportation are there any questions on on that one you just see with the
047next slide it will it'll break out some of those details um let me go back to this any questions on that breakout do the radios work um there have been some issues with them I will say this they have um it's a much broader reach okay so without a doubt when our buses are traveling further distances we can still communicate with them in in a much more effective way I think there has been some issues that the company has recognized they've come out and work with us um to uh make uh changes and and and work with us to um you know hear our concerns the issue with the communication between um our buses and uh the local PD um is close to being resolved they've been working with the 911 Center so for that
048say that again there's a patch for it there is a patch for it there's a cost for that patch but we we're we're moving forward because we look at that is hands down to school safety issue you know what I mean so it's it's non-negotiable when it comes to being able to communicate with our Fleet when they're out of the field um that being said as as far as other components to keep in the back of our mind with Transportation um one year study to possibly return um for two runs so this is not for next year but we had talked about the potential cost Savings of not having a single bus run if we had two bus runs what that would look like down the road but um please understand that is not for
049next school year um it is a huge difference when you do some something like that it would take a lot more planning than what we have right now but that is something that has been looked at um talking about minimizing outside Transportation contracts um we just talked about consolidating after school runs starting this week um we're going to reduce the Friday runs um and we've talked about and attempted different ways to consolidate athletic runs especially on those combo teams but those those are those are challenges but we are looking at at at any type of cost savings that could potentially happen um that's pretty pretty much a snapshot of where we are with Transportation um questions regarding that um onto technology so this is not the Bose's technology cost these are the ones that we
050would locally get funded for based on our enrollment numbers in New York state um uh U projections so Hardware is is about the same about $133,000 from one year to the next based on our students um uh supplies has been consistent for years those are the supplies that we use cabling uh you know connectors uh it is not dealing with the um you know it is dealing with with with consumable types of supplies um mice keyboards that kind of thing not necessarily the consumables like ink and toner and paper and those kind of things software you'll see a jump that was um um under represented in last year's budget um it says $5,000 we could have spent more based on our per cost uh cost per student with software so Stephanie made that accurate based
051on what our current number is Hardware software textbooks are interchangeable monies you know so we get a certain amount based on the number of students that we have and you can flop them between budget uh codes for for those concerns or for what those needs are so not too many changes with this one and and and here is a the formula on how the software and Hardware um funds are uh you know allowed based on what are allowable ad if what that number is um the private schools that exist inside of our school district like jenon Christian School they are entitled to some of those funds as well so they will work with our business office and say they we're looking for these projects they they've come out here for visits and we've we've gone
052out there to give what our suggestions would be as far as technology but once again this is not the the big ticket Bose's ones that Ed Tech charges these are the the more local types of Technology um purchases questions on the technology line I didn't before we move on um Stephanie I think you're going to go with the superintendent on y so the next one is the superintendent pretty simple pretty straightforward contractual and materials and supplies your contractual expenses are going to be your memberships um any conferences hotels things like that so we are showing a little bit of a decrease um for next school year again it's all estimated the next one is District Operations so this is just a bunch of different things piled into one the insurance is going to be our
053building Insurance our cyber Insurance our student accident Insurance um we are showing an increase they are projecting a 10% increase on all of that um so there is a pretty substantial increase in our um insurance expenses contractual are going to be any um fees any things that we have to pay out to our fiscal advisors um anytime we ban or bond out um projects any services that we provide that's going to be in your contractual expenses and then just your materials and supplies so your consumables we not too big of a um increase but there is a little bit of an increase a piece that I missed um from the prior one Staffing you see business office at three that consists of Stephanie Hilt is our Treasurer um Jen RC is our payroll and uh
054Jacob Fuller as our account Clerk and if you go back to the superintendent one for the superintendent and secretary and then technology Network administrators Andrew po who works in my office and the computer services assistant is the position that we're filling that we're looking to fill for right now so I just didn't want to um miss those pieces so the next is going to be our bosies expenses so that's everything that we contract [Music] so that's going to be all of the technology stuff that is run through bosei so that's going to be your my purchases any computers um all of your contractual editech expenses um including all the support fees those are big ticket items all of our internet all of our phones all of our copying all of the support when we di800
055help us to to get their Technology support but which the the the push in that area this $35,000 we talked about Mya multi-year purchase agreements of funding technology through bis last year when we had that up there there was one that was missing and that's representative of that 35 orish thousand that we didn't want to lose sight of because it's definitely more of a responsible um uh way to fund technology over the Long Haul but we have to make sure we're accounting for for where that's coming from one MIP comes off the books when another one comes on the books but it's a more sustainable way to replace the technology um another line you can see a decrease in is career exploration so that's going to be your um CTE kids that is based off
056of a three-year average our average has decreased so that is why we're showing a decrease there but overall F's expenses increasing 11,000 which isn't too terrible any questions on bothies is it 56% rate that we' get I believe it's roughly yeah 56 is what I'm seeing on our essays when we purchase now it say that's what our current one is at the end of the year something they will recalculate it but it's plus or minus it's in that 56 to 60% range is my understanding so been consistent so to explain what that means is is that money that we spend we give 56% following correct correct and in comparison with other districts medor districts 80 85 90% so that it it it's where genfo is are one of the lowest districts for V's Aid who
057determines that don't know the combin it yes local weth that's the wealth ratio yeah maybe that'll change the new formula come that's a very good point so that's what we're hoping for and we realize that's a lot to digest a lot of of text and numbers um we haven't put them all up there yet but we want all of the slide Decks that we're putting up on the website for for um you know help as we're preparing the budget so people can come through here and and understand it um with with some context so the next line is our debt service so this is everything that we have to pay out for the new project that we've done the EPC any um some of the old projects the bus garage we are still paying for
058um this is just planning out what we're going to have to pay next year to cover those debts we are having an increase um $100,000 of that is related to our bus purchases um the other 130,000 is just based off of the project that was just completed these are going to change a little bit but this is just rough estimate just as a footnote to this though on the previous slides there was a $38,000 reduction due to EPC so right that quite frankly would be a n little different the next slide is interfund transfers so this is money that we budget for in the general fund that we pay out for so for the capital that's going to be our Capital outlay project so we budget 100,000 that pays for all of our new doors
059um the new one on here is special ed so this is going to be the summer school the general fund is responsible to pay 20% of the total cost of summer school something that always has to be done just now including it in the budget so for the summary piece um I once again want everybody to take a look at each of one of those categories and see if you have any final questions just a reminder that the maintenance piece which shows that um $181,000 increase um still includes the snow plow as well as the sealing and striping of the parking lot area and uh The Debt Service again though Stephanie just spoke to that an important reminder that this enables us to return to a five-year rotation for our purchasing of bus Vehicles as
060well as um the debt that we're taking on with the new project so we'll stop here um and see if there are any other questions or thoughts regarding some of those categorical areas I'm actually going to hold off a couple comments until the audit Finance report right so just okay so here's some key uh items coming up as I said previously our March 17th meeting is not a 24th that's where we'll do our draft instructional budget April 7th first budget draft April 21st final budget Boe approval other key dates uh April 21st for petitions and budget candidates that that are going to be due and the 22nd we'll need to approve the Bose's budget as well the only thing I would say is somewhere in there should be a public hearing that's in May correct
061correct that's early May we'll get that on key dates but that's a great REM EXC great thank you thank you all um nobody signed in I'm gonna turn to yeah so we had finance committee meeting tonight uh so we went over e rate funding and some possibilities there to maximize funding for the District talked about a couple different scenarios we talked about potential uh language for some upcoming budget propositions one of which was potential for a bus proposition um we' went over the revenue status reports the appropriation status we talked about the sp3 reports and the communication that we received from the State head office um and then initial budget lines which we just saw as a the whole group and then we had uh an initial tax cap discussion and I just want to
062say the the amount of clarity in the documents is impeccable um in your presentation for the first time I I got a direct answer about what that subcategory for the superintendent contractual meets so thank you when we talk about transparency and government this is what we're talking about so I think we are well on our way to fulfilling that goal anything R Ed Lind um just so we also talked about um proposition for a CA Reserve great as cover everything else yeah right and and so the capital reserve is just the creation of the fund not that we're going to put any money in it but just that to have that fund available that should we have reserves that we want to put money into because we know that we have issues with our building
063that need to be addressed that would be a good parking spot and legally and financially we have to specify an amount albe it that's somewhat arbitrary yes and and tax payers have to approve that type of fund as well as approve that fund being used yeah thank you I I just wanted to kind of defer my comments until you know Matt and Lynn had a chance to speak tonight I I was able to sit in with Finance Comm Craigs Craigs out of town and U gave me an opportunity to kind of take a closer look at you know the behind the scenes conversations that take place um I want to Echo what Matt and Lynn have said that I I've been on this board for a number of years and and the amount of clarity
064the amount of uh line item reviews and discussions that are taking place is commendable to say the least um Stephanie John Lyn Matt John Mike and and I know every department head yeah and I don't want to leave them out and and GFA in particular have all done a tremendous job of of kind of working together and coming up with you know I know it's too early to to know where a budget's going to be but the amount of of line item transparency the like of better words is is among the best I've ever seen and I just thank you all for for that having a chance to see some of the conversations and the lines and the amount of work that you're doing and the amount of so I know everybody isn't I'm a
065spreadsheet person I think Stephanie has out done me by far in spreadsheets okay and it's it's just great to see the different options that we could potentially work on so thank you all yeah I mean just just to be able to look at several different options at such a granular level is is just comeing tells me I got to step up my game all right thank you Kevin you're on hold for let policy we have the final read of the seven policies that were submitted for February 10th final read is on approval it'll be adopted put into our policy manual we have um suspended for the time being the committee meetings during the budget workshops and stuff like that because they meet every board meeting all right and St like that so we'll pick up
066in May after the budget gets thank you yes sir GCF uh they just approv two wonderful opportunities for our school I'm also meeting with them on March 13th so we're going to look at some of our policies and practices and make they're aligned with what the committee wants to see how we can best utilize funds and get the funds to staff and other initiatives that are important for our students great thank you all right second yeah so turn to you cev on Personnel Personnel like to ask for consent vote for items 8.02 to 8.07 okay any questions on any of the Personnel items not particularly these but um I did want to uh at our last meeting when we were um talking about all the resolutions and the um you know to the retirement and
067other reasons um I think we inadvertently left out um you know Sher was wonderful when she was here and uh you know just a public mate we are going to miss her um she is the person that knew what you needed before you knew what you needed um and we appreciated her her service here for the past five years we wish you well and same with Aaron Davis also thank you any other comments questions on motion made seconded all in favor anyos moved under new business like ask for a motion for consent vote on items 9.02 through 9.05 second all right um any questions on any of those so this is again the final for 9305 C is referring to the the policies okay hearing none all in favor I I any opposed so moved
068under the business office I'd like to ask for a motion of consent for items 10.02 through 10.06 okay any questions on any of these for the Architectural Review smart schools and Oiler and so on Capital outlay hearing none all in favor I I close so Mo yeah no no executive session I like to ask for a motion for adjournment of the board meeting at second all in favor 807 thank you thank you everybody thank well done thank you