Board of Education Meeting 7-23-2025

001E2 Gowanda HS Library: A consideration of motion to accept the agenda. E2 Gowanda HS Library: Second, all in favor. Aye. E2 Gowanda HS Library: so next make a consideration of motion to vote and approve, upon recommendation of the superintendent to adopt the following resolution. E2 Gowanda HS Library: the support of education of the one central school district has considered the use of the repairs of loans for the purpose of performing additional work on district parking lots, and whereas public hearing was held on July 23, rd 2025, 4, 45 Pm. In the High School Library on said resolution. Now, therefore, be it resolved upon recommendation. E2 Gowanda HS Library: Superintendents. E2 Gowanda HS Library: schools at the Board of Education of the Guana Central School district hereby approves the transfer of funds effective. July 24, th

0022025, from the Fair Reserve to the general fund, and amount not to exceed $250,000 and increase the general fund budget accordingly, in order to fund the repair of district parking lots. E2 Gowanda HS Library: Come on. E2 Gowanda HS Library: Okay, have any discussion. E2 Gowanda HS Library: Max, just E2 Gowanda HS Library: here, the 2 50. Yeah, that's why I was like, okay, when I hear that 2 50, I thought it was 400. Yeah, it is. E2 Gowanda HS Library: So it's 2 50 on there. E2 Gowanda HS Library: He's all safer interesting. E2 Gowanda HS Library: I didn't make that Kathy good. E2 Gowanda HS Library: I'm sorry, so I would make a modification to that previous resolution and amount not to exceed $400,000 and increase the general fund budget accordingly, in order

003to fund the research. E2 Gowanda HS Library: Still, he's second. That's weird, right? E2 Gowanda HS Library: Any other discussion. Good at this. Thank you. E2 Gowanda HS Library: Reason you're here, rich. E2 Gowanda HS Library: He knows his projects. Yes, he does. There's no further discussion. All in favor. Aye. E2 Gowanda HS Library: we'll move us into our next piece for the year. E2 Gowanda HS Library: Yeah, good evening, everybody. Thanks for joining us tonight on a beautiful July evening, July 23.rd But it's a fun meeting, I think, for everybody. I want to begin talking to the board, and of course the public about our long term facilities, planning and the actual project next steps and got a really neat presentation for you tonight, which hopefully follows a lot of good discussion and questions

004along the way. But before we get into it. I just want to kind of set up E2 Gowanda HS Library: what a capital project kind of is moving forward. So, Rick, it's really like your own home. E2 Gowanda HS Library: It really needs continuing upkeep and maintenance. There's a lot going on at any given time, and it's kind of good to keep up on it. So it snowballs into a giant pile of stuff new. So the capital project is really a mechanism to do really large projects like that without really needing to use our general funds E2 Gowanda HS Library: and our capital reserves that we put away. We've talked about multiple times that really serves our our down payment on the project and our local shares. The Board's done a really nice job with

005all this together, you know, putting a lot in for this particular particular piece. E2 Gowanda HS Library: To repair. Well, capital piece roofs, mechanical things. Maybe that's other cool lectures that we'll talk about here in a little bit. E2 Gowanda HS Library: But to get this point I don't know. We are required. The districts in New York State are required to do a buildings and condition survey every 5 years. Our last 2 and our team of architects come through, and with really a fine-tooth comb, go through the condition of everything in the district and print out a giant report that is probably E2 Gowanda HS Library: at least 100 and some pages long pictures and very detailed things, with the status of all the equipment. Excellent good, or, you know, probably should repair. So E2

006Gowanda HS Library: again. The most recent one was happening. We got completed in 2022, and since that time our our architects capital. E2 Gowanda HS Library: our district, is going through that condition survey really a fine-tooth comb, trying to figure out what really makes sense for a short-term, long-term cleaning, a giant long-term plans to get these needs addressed. So the district leadership team, primarily Barbie Rich and E2 Gowanda HS Library: the principals, whoever else had joined really with the work of our consultants, put together a proposed plan for our next capital project in 2025. We can talk about a timeline. Let's include that here in our presentation. But we're really excited about it. E2 Gowanda HS Library: We've done. You've seen the the parking lots we talked about earlier. We've done a lot of things,

007kind of prep us to get a lot of good things in this project, so E2 Gowanda HS Library: we set ourselves up well. E2 Gowanda HS Library: but I like to turn it over then and set it up. But again, this is District project, and we have some of our consultants. Come, help us work through. Not an architect. So it helps to have them on our team E2 Gowanda HS Library: do fine playing. So E2 Gowanda HS Library: do you guys want to stand up there? Be careful with this mouse. Good luck. I don't want it anymore. Maybe this will work. I don't know if this page up page down will work better. That mouse is not ideal. Yeah, it was not E2 Gowanda HS Library: a little touchy chips. E2 Gowanda HS Library: Let's

008try to get to the next slide. E2 Gowanda HS Library: Please ask questions and good dialogue as many questions as you can also question. If we can't answer it, we'll figure it out later and get back to you on that. So thank you again for having us tonight. E2 Gowanda HS Library: As Dr. Bob said, we're going to be kind of reviewing some of the district long term plans and building conditions and talk about potential scope items, schedule budgets and stuff like that for a possible upcoming capital project that the district could undertake. E2 Gowanda HS Library: That said E2 Gowanda HS Library: kind of quick introduction for those who don't know. Mine's Matthew Cummings. I'm with young and Ray architectural with me tonight, is Rick Krause. You've probably seen him wandering around the building

009every once in a while, helping out. He's our kind of primary main contact with the district at our office, and we also have Alyssa Catlin from our office as well. E2 Gowanda HS Library: Kind of hiding in the background over there is Mark Wendling. Hi, everybody! He's going to be shy tonight, but he is actually a vital role with the suite itself. They help with the construction management side of things, but they also help with estimating budgets who aren't with us tonight, Bill Mahoney they're also with. He's also with Buffalo construction. E2 Gowanda HS Library: And Maggie, I'm not going to try to pronounce her last name. Maggie. Everyone knows, Maggie, she couldn't make it here tonight. Alyssa's going to do her best to fill in for Maggie, but Alyssa really is our primary, long-term

010planning expert in our office, and she's been very vital to help the district work through all of these. E2 Gowanda HS Library: So we'll go through that alright. E2 Gowanda HS Library: And as mentioned questions, whenever you have something. Let us know. E2 Gowanda HS Library: All right. So agenda, real quick. 2 things that we really want to focus on are the long term planning and how those things interact with one another, and then the capital Project budget. How much can the districts afford the scope? What does the district want to accomplish in this capital project and then schedule. What's really the next steps. E2 Gowanda HS Library: you know, construction unfortunately, takes a long time. So we want to plan this out and kind of give you guys a rundown on that. E2 Gowanda

011HS Library: All right. E2 Gowanda HS Library: Dr. Anderson gave a very nice intro to all the things that go into a capital project, so I will spend much less time on the intro side of this. But in my experience, working with school districts there's always 2 halves. It's everything you have to do the How do you do list and everything you want to do, the want to do list? And your group here has spent the last year kind of sorting through, like Dr. Anderson mentioned each of those items, and then kind of looking to say, what are all the things we could want to do E2 Gowanda HS Library: putting both of those on a list. If you go to the next slide a couple if you go to the next one. E2 Gowanda

012HS Library: Dr. Anderson already explained, building district, you go to the next one. E2 Gowanda HS Library: So what the results of the need to do or honey do list essentially, that building condition, survey side of things E2 Gowanda HS Library: came back with was that there's about 70 million dollars of things to do in the next decade in Goanda, and that's not a shocking number. That's A, you're taking care of everything. These are all far away planned maintenance items. You know, in the sense that you guys don't have anything as an urgent today. Tomorrow category of everything that is just going to say. You know, these items will reach the end of their usual life or exceed their warranty at some point in the next 5 to 10. E2 Gowanda HS Library: So we

013took those those 70 million dollars of items E2 Gowanda HS Library: and started to shuffle them into different categories with the team here at the district, identifying things that look like short term items that 0 to 5 year window and then longer term items, things that could wait 7 or 10 or 15 years, and that gave us kind of a good baseline for things that would need to get done around the district. Probably those lists will not surprise you, and, like Dr. Anderson, mentioned, they probably mirror things that happened at your house also. So there were some priority, one Bcs items and those are miscellaneous. Rick will walk you through each of the ones here. E2 Gowanda HS Library: but kind of some smaller miscellaneous things around the buildings that should get addressed. Mechanical equipment

014is something we'll spend a decent amount of time talking about tonight. That's kind of it makes sense like at your home. There's things like that. If they go, they go in a school that's almost even more imperative because you can't wait for it to fail. If it fails, you don't have students occupying that room. So you kind of have to be, you know, preemptive and planning in that regard. We'll talk about the boilers tonight. Elevators, sidewalks and parking lots you guys have already kind of summarized very nicely tonight, and then we'll talk about roofs. E2 Gowanda HS Library: We'll kind of explain. There's some roofs that you need to think about now some roofs that you need to think about later. And then there's a handful of items that in going through this process we

015also earmarked. That might be good ideas for capital outlays. So the goal of a long term plan is to take all of these items, the need to do's and want to do's E2 Gowanda HS Library: prioritize them, and then start to place them in the buckets of funding that you have, and we'll talk a little bit more about that. If you go next slide. Want to. Do's. E2 Gowanda HS Library: I think Dr. Anderson kind of mentioned this. But you guys have spent, you know, the better part of a year. Your team here kind of curating the list that we'll read tonight. Go to the next slide. E2 Gowanda HS Library: But this is the goal of the long term plan is to start to say, Okay, what's going to go in our big project?

016What's going to go in the project down the year? What's going to go in each outlay as they come across. What are the projects that Rich and his team are going to take care of across the course of the next decade. And then, if a grant comes up that might align, what are those things that are waiting in queue on the list that could align with that Grant. We've seen that happen many times over the last decade. E2 Gowanda HS Library: If you click to the next slide. What we did with your team was we put we took your existing long term plan, which you guys have have kept and maintained. If you go to the next slide E2 Gowanda HS Library: and we created a ton of sticky notes, and this was good for

017Barb, because she got to get some exercise in and wander around while we were doing it. But we took each one and basically said, Where does it need to go? Which funding sources could we use for that? The next slide and map those out all over time for 10 years, and you'll get to see kind of the 1st slice of that tonight if you go to the next slide, and a big piece of that was layering in district desires on top of Bcs needs. E2 Gowanda HS Library: And so we'll review with you tonight some work at the auditorium and lobby all across turf field, the elementary library, and then we'll also talk a little bit about how the tennis courts might be something that waits for the next project, based on all the things

018that are could be potentials for this project. E2 Gowanda HS Library: So this is me turning into Maggie, everybody follow that. So on the budget side of the world, when you're looking at a capital project, you want to ask yourself 3 questions. If you do these 3 things, you'll probably have a successful project. You want to talk about scope, schedule, and budget. Tonight we'll start with budget. It kind of sets the framework that you're working within. When you do a project. E2 Gowanda HS Library: Go to the next slide. So for you guys, your state aid rate changed a tiny bit since the last time you may have seen it, but not not drastically. But for every dollar that you spend, the state covers 95.4% of that. And you guys have to owe you guys

019pay 4 and a half cents, which is a great aid ratio, and that's going to subsidize a major portion of any project that you do. As long as that work is needable, and we'll kind of look at that specifically, that's a good piece to understand. Who knows what a maximum cost allowance is E2 Gowanda HS Library: great. Okay? Then I will explain this. So maximum cost allowance is, if you picture any 5 year window. This would be amazing if it was true. At our own houses E2 Gowanda HS Library: every 5 years. The State says you can spend this much money on work, and that resets at any point. You can kind of look backwards and say, however much we spent out of that already in the last 5 years, disappears. You can't spend it

020again, but it will reset infinitely basically every 5 years moving forward. So at any point in time you can kind of look back 5 years and say, this is what the State says we can spend. Say, it's 30 million dollars, and we've already spent 5 in the last 5 years. So we have 25 million left that we can spend. So that's how that works very generally. E2 Gowanda HS Library: They make it trickier than that in that they split it into 2 parts. So there's a construction maximum cost allowance. So in 5 years you can spend this amount of construction, and there's an incidental maximum cost allowance. E2 Gowanda HS Library: mostly self-explanatory except for one really confusing item. So construction is everything you would do in your building anything that would kind of layman's

021be construction incidentals. This is the tricky part is that it's everything you would do outside of your building. So parking lots, lacrosse fields, tennis courts, anything you would do, basically, as soon as you leave 5 feet from the edge of your building is all incidental buckets E2 Gowanda HS Library: that also has to cover all of your attorneys, architects, construction managers, general trades, printing bid costs everything else. E2 Gowanda HS Library: Of course, that bucket that needs to do more work is smaller than the bucket that is available for construction. So this side the site incidentals usually ends up being the thing that you kind of have to keep an eye on as you're developing a project, whereas this side is a little bit easier, because the bucket's a little bit larger. If you go

022to the next slide E2 Gowanda HS Library: I can give you numbers specific to your buildings, and you'll kind of see what this looks like. So for all the work inside your buildings at the High School, Middle High School. You have 32 million dollars that you can do inside your buildings for outside, and all that other stuff. You only have 8 million dollars. So that's kind of like how maximum cost allowances work. And that's where your capital reserves can become incredibly valuable that they can subsidize anything the State might not cover. E2 Gowanda HS Library: And you guys have done a great job preparing those for some for future work. You have a question. E2 Gowanda HS Library: No, okay, yeah. E2 Gowanda HS Library: So these numbers on this slide are actual numbers for

023our school. Correct as of today. Yeah. E2 Gowanda HS Library: Now, you mentioned, look back, what do we have left? E2 Gowanda HS Library: Yeah. So this is actually what's left. So this is what it would be. And it's not actually even today. It's what it would be when we do the project. So that number. It's really technical. The number comes into play specifically when you get commission approval. And we've projected that timeline. But this is exactly what you would have available if you if you proceeded with a vote for this December. This is what would be available for the life of that project. E2 Gowanda HS Library: So this includes something, everything that you've already done in the last 5 years, which subtracts your capital outlays and things like that E2 Gowanda HS Library:

024the stuff that's not submitted to the State count against this. So the parking lots you're doing right now does not count against it. Okay? E2 Gowanda HS Library: Which is why, it's a very, very, very nice thing to get done and out of the way prior to doing a project. E2 Gowanda HS Library: It's a very good plan. And then so at the elementary building. Similarly so. And this is related to pupil count, which makes sense. If you kind of look at the 2 buildings, there's more students at this building. So that's a piece of the puzzle, and it's a piece of the puzzle. Not all of the puzzle, but it's related. So the middle High School has more available at both pots than the elementary does. So 15 on the construction side, and then

0253 on the incidental side of the elementary. E2 Gowanda HS Library: Now, if someone says, What's maximum cost allowance, you can all. E2 Gowanda HS Library: So before we get to that, I guess. Where's the E2 Gowanda HS Library: 30 million for the other projects? E2 Gowanda HS Library: Where would those fall, old plum here E2 Gowanda HS Library: in the future? You're saying, like E2 Gowanda HS Library: our building constraints and survey gave us 70 million yes, worth of projects, and we're only sitting at 47 within that allowable. So we'll yep, we'll kind of walk. That's a perfect question. Can you hold it for like a couple more minutes, and we'll walk through it. E2 Gowanda HS Library: No, no, you're good, but we'll get there, I promise. If you saw the same question

026in 10 min we have to agree E2 Gowanda HS Library: if you keep going. E2 Gowanda HS Library: So on the scope side, Rick is going to walk you through kind of which of that 70 million you should think about pulling forward, and then we'll at the end of it. We'll cover which portion of it we think you can hold off E2 Gowanda HS Library: so to kind of build off what your question was, and extrapolate that out into the scope items. Yes, there's over 70 million dollars worth of work. But through the workshops that we mentioned earlier kind of filtered those down into priority, 1, 2, 3, and 4, filtering to the top the priority ones and a couple priority twos, and created this scope list that I'm going to run through with us

027as to what we would recommend being part of this upcoming cattle project. E2 Gowanda HS Library: So the kind of primary marching orders that we have for all projects for school districts is warm, safe, and dry. One of the best things to keep yourself dry is roofs in the high school, or actually, this is the middle school side. You have a large extent of 2,001 era roofs that we'd recommend replacing throughout some of the field work that we've done over the past couple months. We've had some companies come in. E2 Gowanda HS Library: do infrared scanning, and take cores on these roofs kind of gauge their conditions, and that kind of determines. If we can save some of the insulation on the roofs in order to cut costs. We've done those surveys, and essentially the

028blue area you see here is the 2,001 era roofs on the middle school side of things. E2 Gowanda HS Library: jumping over to the elementary school similar concept for the elementary school. If you are familiar with like the A. And C. Commons, that's what that is above, as well as the cafeteria and the library. So the 2,001 era roofs approaching the end of their useful life, and is a large component of this project. E2 Gowanda HS Library: If you noticed on both of those slides, the area of roof that's not in blue. Both of those are 2,006 and 2,007 eras. Those are ones. You should log away as okay. 5 years from now we'll talk about those groups E2 Gowanda HS Library: as a strategy. Red roofs are pretty expensive. You don't want to try

029to do them all at once, or that will become your entire project. So you kind of stage them and their warranties based off of this 5 year cycle so that we can take pieces of it and keep you modernized, and, you know, have a good envelope for your building. As you progress through different projects throughout the years. These are over roofs. E2 Gowanda HS Library: So these are Epdm, yep, and that's the life cycle of them is about 25 years. So it depends on the thickness that you get, you get anywhere from 20 to 30 years on them, depending on what kind of system you put in in 2,001. All that was available was a 20 year warranty. So that's what was purchased now, 20 years later, there's a 30 year warranty available, and that

030is what we've included in the project. E2 Gowanda HS Library: All right. So another component of this is the mechanical systems. We have some. I'm going to have some fun, I think. Explain. Yeah. So on the mechanical side, there's kind of 2 tests here that we were working to address at both buildings. One is replace equipment that's outdated so that we're future proofing from failure. You guys do have there in 2,001, you had a very large project, both on many things, roofing and mechanical. So you're kind of reliving the life cycle of that project right now. You do have 25 year old rooftop units up on the roof that we would recommend replacing. E2 Gowanda HS Library: And then with that, there's also some kind of key heac units in here that you would recognize,

031at least if we set them both for the middle school and high school cafeterias. The middle school gym and adaptive PE are areas that we would also recommend. Those are larger units, as you can kind of see in the photos we would recommend replacing all of those larger units alongside of the Rtus that are now 25 years out. E2 Gowanda HS Library: The cooling for the auditorium. So if you picture this in the odd, there's actually 2 pieces of equipment that get you. Your one is the air handling unit that's newer, and it sits inside the building. You recently kind of did some work on that. But outside of the building on the roof is the condenser for that. Everything that makes it cool down. That unit is from 2,001. And we would recommend replacing

032that. So you would replace 50% of the equation for the odd. The other side of it is in good condition. It should stay E2 Gowanda HS Library: at this building and at the elementary building. We're recommending replacement of the boiler plant. So those are now also at that same vintage. 2,001 come and do. E2 Gowanda HS Library: and then the other half of this that we're targeting is in all of those areas, but also in a couple of key pieces of equipment that don't already have it. We'll be looking at improving humidity, mitigation. So at this building that will be, there is a unit that's newer, but serves the Middle School main office and the middle School library that does not have the ability to mitigate humidity. And that's something that the district would like

033to add to that unit, so that that can improve the humidity in those 2 locations, as well as everything else that we touch as we go through. E2 Gowanda HS Library: So when we replace any of this equipment, is there a resell value to it. Do we get any? Is there a way to sell it? So typically not, it's you could salvage it and try to resell it yourself. But typically contractors take that into account when they're doing their bid. Whatever scrap value that they can get for it, or resale value, or something like that that's kind of addressed on their end. Typically, we leave it that way for a school district. But that's not always the case. Sometimes the district will say, we want to salvage that specifically for parts, for something else. E2

034Gowanda HS Library: That's certainly your prerogative. And we would kind of figure that out as we go through the design process, but E2 Gowanda HS Library: usually it's kind of baked into the bid process as a contractor, because they take it, and then they choose what they're going to do with it, and they assign the value to kind of E2 Gowanda HS Library: good question. E2 Gowanda HS Library: At the elementary building. Very similar kind of understanding on the mechanical side boiler plant the 25 year old over chop units from 2,001, and then humidity mitigation for the A. And C. Continents. E2 Gowanda HS Library: and then also very small, but data room cooling, adding cooling to a data rack that you have there that just doesn't have cooling right now E2 Gowanda HS Library:

035keep it a little happier. E2 Gowanda HS Library: So when we started the conversation about this project. You know, there's a large site component that was associated with it. As you know, you're all familiar with the district parking lots are in pretty poor condition as well as the sidewalks. The E2 Gowanda HS Library: work that you guys have been doing around here has really reduced that amount of scope. These were a priority, one item for us for the longest time, but taking a look at what has been achieved over the summer, see pretty much everywhere, except for, as we're doing at ridges, parking lot in the middle or in the central parking lot, still has some needs. We are recommending plate or replacing the pavement, as well as some associated stairs that go to loading

036docks E2 Gowanda HS Library: inside that courtyard area for new pavement. In this project, E2 Gowanda HS Library: for the elementary school we did E2 Gowanda HS Library: over the summer be able to tackle the main parking lot over there. But as we alluded to earlier, the north lot and the drop off loop. If you ever driven down Aldridge around 2 30 you'd be very familiar with the queue of cars that goes out around onto Aldridge, back into the parking lot E2 Gowanda HS Library: a E2 Gowanda HS Library: not the most efficient, be kind of safety concern. So when planning this project, we took into account what is the maximum amount of area that we could create for cars to queue up outside of the street. So we're talking or we're looking at reconfiguring

037that drop off loop and the north lot into like one central larger drop off area, as well as repaving and replacing the sidewalks in that area. E2 Gowanda HS Library: What I will say on that is, while this is certainly increasing the length, that passage, and the safety of it, I promise you it is not going to hold all 400 parents, or you know it will still have a continuation, I'm sure, onto the street, but what it will not do is make you come in. E2 Gowanda HS Library: go out, and then hop over to the next one and then come back in so it'll make it one clean line. But with after Covid, you guys know this better than us that it's basically become physically impossible to house every car in the line of

038that within district property unless you want your whole property to become a snaking, you know. Go kart track, basically. E2 Gowanda HS Library: And it does reduce one of the curb cuts along Aldridge Street, so it reduces the amount of in and outs exactly what you were talking about, and we think it will improve the efficiency of that drop off process. E2 Gowanda HS Library: Continuing on the warm, safe, dry aspect of this kind of touching on the safe side of things. Specifically, at the high School there are 2 large concrete block walls, original to the building over time. You guys have replaced your bleachers that are mounted into these walls. And there's some point load deterioration that we're looking at. Addressing in this project, essentially, you know, creating a E2 Gowanda HS Library: long-term

039solution for durable mounting structure for both of those bleachers. This is an item that came up on the Bcs while we were crawling around behind your bleachers just seeing some spalling happening on some of the block on those walls. E2 Gowanda HS Library: There is an elevator modernization component of this. So there's a few elevators specifically in this building that we're looking to modernize pieces and parts as well as sort of the interior box of the elevator as well. And then. E2 Gowanda HS Library: if you aren't familiar, the New York State has come out with some new legislation reducing the lead count in water. E2 Gowanda HS Library: This is a problem in every district, everywhere, and there are steps that we take in order to assist with that parts per 1 billion count

040that we're trying to meet. So we already approached this over at the elementary school E2 Gowanda HS Library: a couple years ago, adding a filtration system. We're talking about adding a similar process over here at the high School, obviously larger building larger system, but it is a step forward in order to address those issues as well. It's also just as a point of clarification. With that this isn't the end all be all of this discussion with lead water. E2 Gowanda HS Library: This is the next step in trying to lower the counts itself in other school districts. This was the 1st attempt to reduce it, and then in the next step, we would look at valves and replacing those types of things where E2 Gowanda HS Library: parts concentrated, the last step would be to

041plumb the entire building. We don't want to do that at this point. Let's see what we can do to tackle it with some smart investments in the district. E2 Gowanda HS Library: So, jumping over to the elementary school, we've got a couple items that we're looking at over there doing a facelift of the cafeteria, some floors, some paint, maybe some acoustic panels. E2 Gowanda HS Library: Just kind of a guss up of that space. The elementary school does have a few acm floors still in the hallways that we're looking at removing, which would be kind of our last run at removing those. And E2 Gowanda HS Library: we've tackled this in a couple projects. And this is kind of the last 2 sections that we have left to take care of. And then, as I

042mentioned previously, we already did the lead filtration system particle filtration system. It captures more than lead at the elementary school. We're kind of into that next step now with the elementary school looking at replacing valves and those concentrated water components over at the elementary school E2 Gowanda HS Library: back over to the High School. We're looking at the auditorium as kind of one of the anchor pieces to the interior renovation of this project we had a theater consultant come in, meet with your district Oecm team, as well as some of the people that use that theater on the daily. And E2 Gowanda HS Library: if you've been to a production in that space, it is a very nice space. It functions very well, but there are certain components to it that are becoming dated. We're

043looking at increasing some of the safety components, increasing some of the technological components, things like sound. E2 Gowanda HS Library: the hoist ways, as well as replacing some of the seats. We've already done the lights in some past projects, and E2 Gowanda HS Library: that's pretty much it for that entrance over by the auditorium. You'll see, you know, the old steel framed storefront areas E2 Gowanda HS Library: pretty much from that storefront all the way in until you hit like the gym fun. Wall, that you guys just put up talking about kind of gussing up that entrance as well. E2 Gowanda HS Library: And then one of our favorite spaces to renovate, as it's, you know, a very interactive, very multifunctional space are libraries. So we have done E2 Gowanda HS Library: the high school

044and the middle school library, and one of your past projects jumping over to the elementary school, we feel like it is time to do that project over there as well. So you know, trying to create a creative space for the children, modernize it, add some technological components to it, give it some new furniture, so that they have a nice flexible learning environment space over at the elementary school. E2 Gowanda HS Library: They do have new tables and chairs E2 Gowanda HS Library: that we did because those those chairs and tables were outdated. Bad. E2 Gowanda HS Library: What's that up? E2 Gowanda HS Library: So one of the trickier components to this project was, you know, the district approached us with the need for a lacrosse field E2 Gowanda HS Library: at the high school

045itself. I mean, we have done the baseball field and the softball field, shout out to the softball team for winning States the 1st year that the softball field went in. But you know it creates this understanding that turf is very flexible. It's used for a lot of different things, and it also has a much longer duration of like usable time during the season. E2 Gowanda HS Library: You know you can practice early in the spring practice later in the fall, and all of those things combined. You know, community feels like it, you know, wanted another area to practice specifically for sports that aren't baseball and softball. E2 Gowanda HS Library: So the kind of goal here is to extend the play area and complete that sports complex at high school. E2 Gowanda HS Library: And

046we'll get into a couple of the components that we're looking at here. So turf field is kind of the way we have it schemed up right now, sandwiched in between the baseball and the softball field. It can facilitate women's lacrosse. Men's lacrosse. Football, as well as you know, kind of any other function inside of those grounds. E2 Gowanda HS Library: We're looking at a 500 person bleacher set as well as netting to kind of protect the vehicle traffic E2 Gowanda HS Library: that runs panther drive. And then, you know, a final fencing that surrounds a couple of things that we have to, you know, sort of work through as we as we go along. You know there is a fiber line that we have dealt with in the past for the softball and the baseball

047field. That kind of runs the extent of Thatcher Brook. That kind of feeds the entire northern northeast seaboard, as we'll call it so E2 Gowanda HS Library: thankfully. We know exactly where it is and how to deal with it. But this is one of the trickier designs that we've had trying to fit it in a real tight space. But you know, through several iterations we have, we're able to fit all of the, you know available field sports teams that would be using it on there as well, and that includes so the primary focus would be lacrosse. But you can get a competition sized football field on there with 2 goal posts, and if desired, you can play games on there. E2 Gowanda HS Library: Do you have any data to support maintenance impact like cost

048impact as far as maintenance and turf compared to. E2 Gowanda HS Library: So we can provide that. But you guys have artificial turf on your baseball instinct, is it. E2 Gowanda HS Library: You still have to do work on it. Still, it's not like baseball we used to, you know. We had to mow it. We had to line it. We don't have to line this, and we don't have to mow it, but we still do have to keep it up. E2 Gowanda HS Library: I would almost say it. E2 Gowanda HS Library: It might equal out really E2 Gowanda HS Library: cost wise. We buy rubber for both fields. You have to replace it in certain areas call. E2 Gowanda HS Library: but it's not. It's not a huge difference either way. E2 Gowanda HS

049Library: Yeah. Cost wise. I think it's kind of a push, it seems to me as it's 1 out. But I think for student use. I mean, it really, truly extends the sports season E2 Gowanda HS Library: shorter and longer. And you know, community members can use it. Kids from classes, you know, are out using our softball and baseball field all year. So really kind of extends E2 Gowanda HS Library: outdoor activities. There are certain places on each field that are higher wear components right? And you build those areas of replacement in design, you get some extra sections of turf specifically like the pitcher's mound, right? There's portions that are replaceable. The district already has one of the tractors to use that kind of spreads out the rubber pellets. And E2 Gowanda HS Library: yeah, so

050I guess that was my next question. Environmentally, is there less driving on the 3rd than there is on a E2 Gowanda HS Library: traditional field? E2 Gowanda HS Library: But you still have to not mow it, but disperse. It's called E2 Gowanda HS Library: lot of disbursement is done by hand. Okay? Or by just a spreader. We do vacuum that field, but that's not every week, and then we run. E2 Gowanda HS Library: It's pretty much a broom over it. E2 Gowanda HS Library: so environmentally, there is a perk to it. I would say, Yeah, because you're not. E2 Gowanda HS Library: Yeah. I'd say, to touch on the environmental side as well. Whether or not you're putting a grass field or a turf field in. You do have an underwater collection system right to

051catch your drainage and filter it. E2 Gowanda HS Library: The turf field will have that right. It's like an underwater retention situation. So essentially before it goes in, you'll see this giant pit get created holding tanks and then gravel, and then you put your carpet on top of it. But that all goes through, you know rigorous state review processes in order to before any shovels hit the ground. So you have the proper authorities give you this approval throughout the design process. E2 Gowanda HS Library: This is the biggest thing is is that? Come, March first, st E2 Gowanda HS Library: depending on how Mother Nature plays with winter. We can be on those fields. E2 Gowanda HS Library: It doesn't matter if it rains on softball or baseball. Within 5 min after it stops they

052can play again where before we used to have to have some pumps that we dug a hole E2 Gowanda HS Library: on the 1st baseline and had to pump the water out. Now it's like, I said, 5 min after they're back on it, and that field is the same way it was prior to that rain, so it gives us a lot more use than what the other older fields do. E2 Gowanda HS Library: and Bob and I met with the girls lacrosse team, and we asked them how many schools they played at that have grass fields, and they said, ours is the only one. E2 Gowanda HS Library: So I thought that was a pretty big big statement from the from the team. E2 Gowanda HS Library: The boys. Oh, I know the boys. I

053sure they have. Like. E2 Gowanda HS Library: yeah, I just talked to the girls team. E2 Gowanda HS Library: There was issues this year, but E2 Gowanda HS Library: with rain, with the weather, we've tried to keep Hillis up for lacrosse. Oh, I remember the one getting back canceled. Because, yeah, we're this, wouldn't E2 Gowanda HS Library: we wouldn't have that. Those issues like that. E2 Gowanda HS Library: Will this be an opportunity for us to E2 Gowanda HS Library: paying some money back by renting it to other. You know how we have colleges and whatnot. So we, and because of the wet spring there were several schools and colleges that asked to use our our fields right, and we do get some revenue from that correct. So same here. That would be an opportunity

054that we could advertise. E2 Gowanda HS Library: I like it, too. I mean, it's primarily lacrosse. We talked about this last project, but you still know it's live football. So the kids practice out there, you football would still be using it. Yeah, good. E2 Gowanda HS Library: The space you have right now, just a turf. E2 Gowanda HS Library: That's kind of just E2 Gowanda HS Library: and really, what's nice about this layout. It gives you that flexibility because you're not having that overlap between baseball and softball and lacrosse, whereas districts like North Collins, their fields are overlapped. So you have a hard time playing soccer and a baseball game at the same time. This is a completely E2 Gowanda HS Library: independent field, so that gives you that flexibility as a district commissioner. E2

055Gowanda HS Library: Hurt footprint is roughly remain the same as now. E2 Gowanda HS Library: excuse me. And then across the street. I mean, there's all that E2 Gowanda HS Library: park, right? So I think parking is always going to be. E2 Gowanda HS Library: That would be really be an issue. E2 Gowanda HS Library: More than one thing was happening. Talk about that. But at the same sense. E2 Gowanda HS Library: I mean, people can park and walk from near the bus garage across, putting more parking across the street because we have a lot of property over there that we? It's just E2 Gowanda HS Library: we're talking about across Panther Drive. Yes, yeah. I was going to say, that's your old landfill. So that would be very right. So I will put on

056a different hat. I'm going to be Paul Mayoske, attorney at Hodgson, Russ, right now, but he he just gave me a he was just talking to me yesterday evening, and said like Alyssa, as long as you promise there's nothing happening across Panther Drive, this will be E2 Gowanda HS Library: so. I don't know exactly what that means. But he he did imply, he basically said, like, just don't ever touch that land for a while so very surprised to learn. E2 Gowanda HS Library: But he warned me as of last night just not to, so if we could talk to him about it. But his implicit direction was like, Don't put anything over there, were you saying for a while? Is there? No, you can't punch through it at all. Oh, you can't punch through it.

057That's about it going on top of it. E2 Gowanda HS Library: Yes, the tennis court. E2 Gowanda HS Library: My question. Why, Field, here? It's an empty elementary school. E2 Gowanda HS Library: but we have more land, maximum cost allowance. So that little bucket that has to cover a site is much larger at this campus, and can absorb a larger piece of that pile. E2 Gowanda HS Library: The whole system is out for that piece. E2 Gowanda HS Library: So yeah, that's the that's the major advantage to putting it on this campus. E2 Gowanda HS Library: I'm going to go to the tennis courts, seeing as you brought it up. Sure, what's going on with the tennis courts? E2 Gowanda HS Library: There's not even the fixing of it right now, because how bad it

058is. We tried to fix it. The last project. Unfortunately. E2 Gowanda HS Library: that didn't last very long. No, it didn't. E2 Gowanda HS Library: No, it did not. E2 Gowanda HS Library: And this is really a little bit of a game with that Mca. So this was definitely something that was on the list. And just kind of a question of priority really is the question there. But it. It is, you know, probably a million and a half to E2 Gowanda HS Library: really rebuild that. And then the question is, do you want parking? You know? Do you want a parking lot there. Do you want tennis courts there? Do you want pickleball courts? What do you? What do you want back? But it's probably a million and a half dollars solution whatever one of

059those you choose, and it's slight work still, and I think short term, I think this particular piece would be more desirable. E2 Gowanda HS Library: general there working tennis courts right now that in that 5 tenure E2 Gowanda HS Library: next I just didn't know if there was a way to go back. If we had any kind of warranty on what the work that they did. I don't know how long ago it was, but I mean it just seems like it's been bad for a while. It's like they fixed it, and it got bad like right away. I think our plan was. It was very expensive. Then E2 Gowanda HS Library: we thought we could probably put a Band-aid over it respective E2 Gowanda HS Library: in so many years. Power play. E2 Gowanda HS

060Library: There's really no guarantee of that E2 Gowanda HS Library: last for X of the year. But it figures E2 Gowanda HS Library: try to get out of it. E2 Gowanda HS Library: Because also during that time you guys were talking about changing parking lot layouts and also maybe potentially moving the tennis court. So why invest all that money in location when it's not going to be conducive to expansion of parking? So we, as a group kind of used a short term fix to kind of just put a topping over it and patch the cracks. But because the sub base is kind of poor E2 Gowanda HS Library: quality. You're seeing the continued growth of cracks in the surfacing of it. 5 years from now. I really want to visit Salamanca's new tennis courts because

061they just put in something called post tension tennis courts. It's the 1st one in this region, because tennis courts are in E2 Gowanda HS Library: just a problem everywhere, like we have really harsh winters. The second you get a crack, they open up and you immediately realize it because it's a surface you're playing on, and people's hands and feet are on it, whereas in a parking lot it's imperceivable for a very long time. But immediately, when there's a crack on a tennis court, so they've developed a new technology which is called post-tension tennis courts, where they actually post tension the tennis courts after they're installed in theory, holding it together really tightly. E2 Gowanda HS Library: They just installed them. So they're brand new 1st one in western New York. But if you're ever by

062there, and this is tomorrow thing in the next 5 years like Stop and look, because that I'll be very curious to see if that plays out and holds up to the test of time in our E2 Gowanda HS Library: our climate here, just to see if it is a solution. Long term for facilities moving forward. But E2 Gowanda HS Library: oh, I have a number of different questions lighting plan for this and then future outlook for this campus and E2 Gowanda HS Library: that area, that activity area. So we do. The district is interested in doing state flooding for the lacrosse fields itself. We would be working with our consultants to put a plan in place of how that's lit, but that would be the system, and it would be similar to what you guys

063have for the softball field. E2 Gowanda HS Library: It's included in the estimate that we'll kind of show you in a couple of seconds. E2 Gowanda HS Library: So then I guess it has there been thought of. What's the 10 Year plan for that piece of the campus? What's the next field that would be added, or what's the next? E2 Gowanda HS Library: Then we have 9 acres, other campus, so we can look at that. E2 Gowanda HS Library: But again, if you guys are interested in relocating the tennis courts, we can look at opportunities to relocate the sports additional parking. But this campus, I mean E2 Gowanda HS Library: Maxing out all of the for Middle High school. E2 Gowanda HS Library: Is there a plan at some point to turf? The football field?

064E2 Gowanda HS Library: No, that would be a district decision, as of right now it's unaidable. It's still that floodplain. So you never get. I mean, we could code, which is all about football still good for track E2 Gowanda HS Library: a relative down there. But to put turf right over. Just be a lot of policies. E2 Gowanda HS Library: Excellent! E2 Gowanda HS Library: There you go. E2 Gowanda HS Library: There's a life expectancy on these fields where they have to be. E2 Gowanda HS Library: What is it you have to recover them, or E2 Gowanda HS Library: how much? How long does that last? Typically after we cover it? E2 Gowanda HS Library: Obviously, it depends on how often they're used. If you start branding out the facilities that's going to increase the

065wear and tear on the life expectancy itself. E2 Gowanda HS Library: Collins just recently replaced their carpeting system on their multipurpose field, and they were one of the 1st ones in Western New York to put down artificial turf, and that's I believe they were about 13, almost 14 years on that life of the carpet E2 Gowanda HS Library: reason to ask whether you've already done the baseball field field? E2 Gowanda HS Library: Will these impact in that 10 year window to recover them? And what are the costs there? Yeah. So you're typically around, you know. And Mark, you could weigh in here. But between one and 1.5 million to do a new carpet on a field. That's a football, and that's a football field. So I'm assuming it's similar for baseball. But that's the arena

066you're in. So while it's, you know, 10 million dollars to put in a brand new one. E2 Gowanda HS Library: it's a million to go back and do the carpet on it. So it's definitely a very different price point than the original installation. Because so much of what you end up actually building at the original onset is actually everything that goes below the ground that all stays in place. You're really just doing that top layer. It's kind of like repainting the walls or doing the floor. It doesn't cost as much to build the room. You're just doing the floor on it. E2 Gowanda HS Library: and similar to how I kind of referenced the roof where you stage different projects and different areas. These would be on different time cycles, right? So we wouldn't be

067recarpeting the turf field for the baseball and the softball field at the same time as the baseball field. So you kind of hopscotch through your different maintenance level projects for these fields, as we currently have it set up. E2 Gowanda HS Library: I'm saying in your long-term plan that ten-year window. You're saying the ten-year window fields here E2 Gowanda HS Library: 2,018, but we had something. E2 Gowanda HS Library: You're about 5 to 7 years into the life of it. You've got another 7 to 10 to go. So 7 to 10, and we're talking a 10 year. E2 Gowanda HS Library: and you're talking 2 million dollars. You're correct. E2 Gowanda HS Library: Keep that in mind and had to plan out. This doesn't cover. E2 Gowanda HS Library: And I think this is like

068your my, this is a perfect point to make is that it's really really easy to get caught up in planning the next capital project. But that 10 Year window is really the valuable one, and thinking about kind of where we headed across that course of the 10 years. And so yes, that's definitely one item that would be on that long term plan. One other thing that impacts E2 Gowanda HS Library: finances here of the district E2 Gowanda HS Library: in this same time period, we've got to do some major work on our bus garage infrastructure. E2 Gowanda HS Library: What are we talking? 6 to? 8 million dollars that's not covered under State aid. We're going to have to go out to the taxpayers part E2 Gowanda HS Library: going to a veteran buses E2

069Gowanda HS Library: that will impact what we're going to have to figure in when we're talking to the public, I mean. E2 Gowanda HS Library: can't say give us 6 to 8 million dollars for infrastructure, for E2 Gowanda HS Library: electric buses that's not coming across to the buses that's just get ready for them. E2 Gowanda HS Library: I got turned around and say, Hey, you also left a brand new lacrosse field. E2 Gowanda HS Library: We did. E2 Gowanda HS Library: That's not realistic in this community E2 Gowanda HS Library: buses. We're as we're still working on kind of the transition plan and looking at the pilot. So some of it E2 Gowanda HS Library: we can use. We get transportation aid on some of those things, and there are still some grants and

070things available. We haven't sorted all that out yet, as you know. So I think as we're looking at the timeline, you know it's probably the bigger expenses are in the next 5 years out. E2 Gowanda HS Library: as we kind of E2 Gowanda HS Library: phase that in right. But I'm saying we still have to go to the public to get. Oh, yeah, yeah, no. We'd have to E2 Gowanda HS Library: component of that. E2 Gowanda HS Library: That's something to keep in mind when we're looking at this is that those those 2 things, the other fields and E2 Gowanda HS Library: impact how much we can go back. I mean. E2 Gowanda HS Library: you're only gonna pull so much water out of this month. E2 Gowanda HS Library: I think a nice component

071of this and a really good softball would be jumping into the budget for this and what we'd actually be asking the taxpayers. For E2 Gowanda HS Library: can you circle back? Sorry? Can you circle back to the mechanical systems? Yes. Is there? Is there any E2 Gowanda HS Library: insight to E2 Gowanda HS Library: grandmothering any of those systems like, if we're updating any of that stuff, are we falling under new by new laws. E2 Gowanda HS Library: protocols? Yeah. So there's definitely like, just in this past year in 2025. There's new refrigeration. There's another round of those that are hitting in 2026. So yes, we will be kind of keeping current with whatever the latest at the time of construction, and if you're attuned to this world, they don't release it until about, you

072know, 5 h before it becomes that calendar year. So projects that are going in this year, we're literally getting revised submittals, you know, 6 weeks into the process, 6 weeks into the year, saying, Okay, actually, it's going to be this equipment. E2 Gowanda HS Library: So that will be addressed absolutely. State projects, state funding. We will always be meeting all of the requirements there. E2 Gowanda HS Library: Well, so I guess my concern is is like, are we better off with some of these grandfathered units in some of that regard? Oh, so actually, I would say, you know, Rich, I think it would love to do the boiler plants now to get them in before some of this legislation hits. E2 Gowanda HS Library: so there is kind of the 2030 looming electric plans. This

073would actually push a lot of your equipment getting replaced and effectively being grandfathered by that time. Okay. So we're still okay. Yeah, it's kind of the reverse. Like, we're trying to get in front of it. That's what I was trying to. Yeah. E2 Gowanda HS Library: Another consideration, though, on the flip side from the refrigeration piece. E2 Gowanda HS Library: you're going to begin to phase out what's used in today's equipment. You're not gonna be able to get it, replace it. Yes. E2 Gowanda HS Library: just something to think about when we're talking about air conditioning and cooling some of these upgrades, even though maybe you've got a few years left in a unit. E2 Gowanda HS Library: It might make sense to, you know, be the 1st in line to get the new technology,

074get E2 Gowanda HS Library: familiarize with the new refrigerant where you can source it those types of things. E2 Gowanda HS Library: This was something where Rich just sat with us and went through every item and basically said, This is what we need to do, you know, to kind of keep the plan moving forward here now, and kind of 5 years from now. E2 Gowanda HS Library: Sure, seeing as we jump back. Yeah, the lobby. What's the renovation? Because you kind of just like skimmed over it. We really haven't figured out the full expanse of what the renovations look like we can certainly work on some renderings. We just usually E2 Gowanda HS Library: work with the district, and the end users before we come up with the design. We don't want to shove something

075down your throat, but we would be looking at, you know, updating, lighting ceilings, flooring, wall coverings, etc, and the best wheel doors are like the entry doors from the parking lot in are also part of that. So kind of the larger doors there from a cost estimate standpoint. It's every one of those items. E2 Gowanda HS Library: There's some wood paneling around that lobby area that's getting pretty dated to start to show us where. So we'd be doing new wall coverings around what that material is yet and how it looks. We haven't done the thorough design process yet, but you know that kind of kicks off once the project passes. E2 Gowanda HS Library: Yeah, once we kind of have an agreement on what's in the project. E2 Gowanda HS Library: That's when we start

076to kind of move forward with the design and then E2 Gowanda HS Library: end users and end users, and who are having invested interest in the space that we're looking at designing. So that's why they don't really have designs. E2 Gowanda HS Library: We were just wondering, yeah, and that's where I mean, I know that the Boosters has a vested interest, and so they would be certainly part of the user groups to discuss kind of what we want with the district in conjunction to figure out what the space looks like. That's definitely part of like kind of the future part. We just kind of have to get agreement that yes, that we want the lobby done as part of this project, and then we'll move forward. E2 Gowanda HS Library: You're gonna go out and

077buy a suit. E2 Gowanda HS Library: Yeah. And I think it's part of the budget. We talked about the budget. We've talked about the need for additional display cases. We've talked to kind of about the things that we've talked about with the wall of fame and kind of how to, you know. Attribute all of those. Put all those attributes in there, but it's not so. That's how they kind of come up with E2 Gowanda HS Library: big broad dollars for a budget. But and then, when we start to fine tune it, that's kind of where we get it's in the future. E2 Gowanda HS Library: And one of the cornerstones of our design process are these meetings called use group meetings where we bring in people that are the end users of the space. So,

078for example, if we were to do a library, we bring in the library, and a handful of the teachers that use that space for instructional space. E2 Gowanda HS Library: figure out what their needs are, and sort of develop a design that reflects the needs and the use of the space. So you had just mentioned the boosters. It'd be a similar process to that. Right? If that's community space, right, we'll bring in. You know, different people from around the district. Get your input make sure that we're designing your space and not a space. And E2 Gowanda HS Library: that's how we approach that. E2 Gowanda HS Library: And what time is that part done? We got schedule slides before we get on to before just last question, hopefully about turf and the fields. E2 Gowanda

079HS Library: And hopefully, that is optimized by you guys E2 Gowanda HS Library: like that's optimized to get the most out of that area. So we've got about 9 iterations so far, different turf fields that have fit inside there. What sports are going to be involved, where, where it fits best. You know. How do we parking the lease so that we can maximize the existing space that you already have? So we have done some pre-ref work on this one to make sure. Like, Hey, we're going to get the most out of E2 Gowanda HS Library: the space you have available. Not an easy spot in between those 2 fields. But you know, at the end of the day where it sits right now, you're getting the most out of that space. E2 Gowanda HS Library:

080So I just wanted that archive done as an example. I don't think we can fit a regulation size soccer field in here. It's just it requires too much more additional space that we just E2 Gowanda HS Library: fit that in there. E2 Gowanda HS Library: I know that they didn't seem to bother anybody. E2 Gowanda HS Library: so are there concerns with balls popping up out of different fields going into other fields, and I only ask that because I remember being at Silver Creek last year for football, or we were there for track. Yeah, it was track, and a ball came over from another field. Is that? Yes, there are concerns with that in the same way that your current field E2 Gowanda HS Library: have fencing behind them to mitigate that exact concern. We

081just strategically looked at exactly where that would need to go. E2 Gowanda HS Library: I told them that story. Yeah. Mark literally told that exact story. I did. And I told them that story. E2 Gowanda HS Library: And you know different sports have different safety protections. Right? Lacrosse. You have the 20 foot netting that goes behind your crease area so that you don't have an errant ball fly and hit someone if they're walking down the sidewalk similar to how the baseball, you know you have that backing behind the batter's box so that you don't have anything fly backwards and hit a spectator. So these are strategically planned to have 2 large, 20 foot fencing E2 Gowanda HS Library: kind of either side of the crease run, so that it does protect sort of that cross

082plate. E2 Gowanda HS Library: just because looking at it, they look really close and I get it. We don't have a lot of space. But yeah, they're right on top of each other. You will see some 20 foot fence when you see it. E2 Gowanda HS Library: Yeah. And you know it is a really large area behind the high school. Now I know it boils down to like on a page looks pretty small, and they they do share a border. But you do also have the batting tunnel. That kind of separates the edge of your the field we're proposing, and the baseball field, as well as the batting tunnel and softball field. So there's already some sort of pre-existing structure there. That also gives you some additional protection. E2 Gowanda HS Library: So is there

083just seating for the lacrosse on the one side E2 Gowanda HS Library: as it sits right now. Well, in conversations with the athletic director, they told us roughly, 400 people give or take for spectators. We have a 500 person. Bleacher set up right now the way that we could fit this the best way is the orientation that we have, you know, if E2 Gowanda HS Library: there is more feedback on, we need more seats, you know. We could always approach that. But as it sits right now, yes, there's the home side field with sort of the one bleacher set. E2 Gowanda HS Library: and we can. We have the baseball bleachers that if we needed more seating on the opposite side we could always just it would just be turning those. The concrete pad is

084already there. We would just turn those those bleachers around for that E2 Gowanda HS Library: for the lacrosse. E2 Gowanda HS Library: Ask, is there a scoreboard with the lacrosse. Yes, there is good question. E2 Gowanda HS Library: So do something with lacrosse field. E2 Gowanda HS Library: We give up the idea of E2 Gowanda HS Library: redoing the poll at a later date. E2 Gowanda HS Library: The pool is actually, actively in process. Right now, I understand, as a repair. E2 Gowanda HS Library: There was talk at 1 point about getting approval to alert in regulation science. E2 Gowanda HS Library: and at this point. You know, Dr. Bob. E2 Gowanda HS Library: it seems to be cost prohibitive to make a competition, sized pool and expand it. And that'd be your whole project.

085E2 Gowanda HS Library: We essentially, you're saying we'll not ever have that E2 Gowanda HS Library: and say I have a report document in your future. E2 Gowanda HS Library: I wouldn't say this is eliminating it entirely, though it would. I think you'd have to look at your parking if you really yeah, same space we use today. E2 Gowanda HS Library: I also, we did a study where we were. We weren't increasing the foots footprint of the building we were incorporating inside the building itself and shuffling around locker rooms and nurses, offices and stuff like that. So because we don't wanna put an addition on, because that triggers a lot of different Sd requirements. So E2 Gowanda HS Library: working within the footprint of the building is what we were starting to explore from the

08650 Year Plan. You know what I mean like, it doesn't remove the the possibilities. E2 Gowanda HS Library: Well, and I think because we are doing repairs to the pool that were meant to be longer term like 2025 years. I don't know. You're in the 40 Year Plan. Yeah, it's not like we did a 5 year plan on the pool to then do a bigger pool. We did like a 2025 year plan on the pool now. So E2 Gowanda HS Library: any other questions about the scope wants to talk about budget. E2 Gowanda HS Library: All right. So for everything that we've presented to you tonight, if that was something that you wanted to proceed with at the Middle High School. That is, 32 million dollars worth of work, and the breakdown in that is

087about just under 6 million dollars in. E2 Gowanda HS Library: That's over 7 million dollars in mechanical equipment E2 Gowanda HS Library: around 1 1 and a half at parking lots only made possible by all the work you're already doing. Miscellaneous Bcs items that Rick described is about 3 million dollars. All the components of the odd kind of all the theater, lighting the seats, the lobby, and all that is about 4, just over 4 million, and the lacrosse field is about 10 million dollars E2 Gowanda HS Library: at the elementary. It's a 12.5 million dollar project. If you wanted to include everything that was presented tonight, 2 and a half, almost 3 on roofs, mechanical, around 5 million dollars, parking lots just under 2 E2 Gowanda HS Library: miscellaneous items, you know, just under a

088million dollars, and then the library renovation about one and a half. E2 Gowanda HS Library: and that all together would equal 44, and a half 1 million dollar project E2 Gowanda HS Library: which would not have a tax increase to your voters based on kind of a series of things, one being your capital reserve contribution. So you contribute 9.5 million. There you have excelli, which it's kind of an old program, but $340,000 remaining in that that could be utilized on this project. E2 Gowanda HS Library: You need American aid that would give you 9.1 million dollars, and then the State would contribute 25, and a half 1 million dollars. Allowing for a No tax increase project. E2 Gowanda HS Library: which is, you guys have done a great job preparing E2 Gowanda HS Library: in

089context, last, price was 30. E2 Gowanda HS Library: Yeah, well, yeah. And around Covid, everything pretty much went up 30%. Yeah. E2 Gowanda HS Library: Smaller size. E2 Gowanda HS Library: Next slide. E2 Gowanda HS Library: You want to explain a little bit about how the native American aid sure E2 Gowanda HS Library: person E2 Gowanda HS Library: aren't aware of how it works. Yeah, I can't speak to the ratio. Maggie would have to do that. So the native American aid is calculated, and it really helps us up front. E2 Gowanda HS Library: So after we sign the contracts for construction. We'll get a large sum of native American aid upfront. That helps us. Then kind of start the project. It really helps us reduce our costs. We don't have to borrow money, but that's

090also true of our capital reserves, which again, we've done a wonderful job of funding those. So between the capital and reserves and the native American aid. It really prevents us from needing to borrow funds to pay the contractors because we get that money up front. E2 Gowanda HS Library: Where does that come from the State, the State. E2 Gowanda HS Library: It's basically because the the Territory is in text. E2 Gowanda HS Library: You're gonna put a tax on the Territory. The State funds E2 Gowanda HS Library: that portion of the capital project that is based on the student population in lieu of. E2 Gowanda HS Library: Yes, thank you. E2 Gowanda HS Library: I don't know. Kind of loosely related to funding the project. Is there anything in the project that E2 Gowanda HS

091Library: be revenue generating or have significant cost savings E2 Gowanda HS Library: to us so like there's obviously efficiencies with the upgrading the room? But like. E2 Gowanda HS Library: instead of it, just being passive, is there anything that is looked at to be actively mechanical? Equipment will have significant energy efficiencies in comparison to what was installed in 2,001. So that's an area that you'll certainly E2 Gowanda HS Library: some savings, some fiscal savings. Well, you'll E2 Gowanda HS Library: you'll experience it. And from a maintenance perspective. I mean, those are the units that are giving. I mean the amount of time Rich has spent responding to questions at the elementary this year alone, just from a manpower. Standpoint like it will mitigate some of the manpower, because those are the units that request that

092are the most work. Orders are coming in on for sure is the question that we'd be seeing, replacing. The biggest thing for me right now is humidity. E2 Gowanda HS Library: It's like almost worse than saying asbestos is that work, that H word, and a lot of what we're doing. E2 Gowanda HS Library: We're adding dehumidification to those areas. So E2 Gowanda HS Library: may not be saving money at that point. E2 Gowanda HS Library: But we're saving a huge headache. And what we spent last summer E2 Gowanda HS Library: with everything that went on, we wouldn't have that people would be more comfortable. It's a huge add for all the rooftops that were put in there for some heating that would go into Anc common. E2 Gowanda HS Library: So yeah, those aren't like

093savings, but E2 Gowanda HS Library: saving years off my life. It reduces essentially liability of anything potentially, negatively happening to our building. Yes. E2 Gowanda HS Library: so I guess, to push it even further than and E2 Gowanda HS Library: I might take flak for asking this, but looking at renewables and looking at like solar panels. E2 Gowanda HS Library: was that anything, any sort of option, or even geothermal or mechanical systems. Because we we have looked at that. E2 Gowanda HS Library: I believe we reached out to the Power Grid Company. And, Rick, I think you had the latest update. Yeah. So we contract as a company with this consultant called Musco. That does solar panel installations throughout a bunch of districts. We reached out to them to see if it was a viable

094option for this area. And unfortunately, right now the E2 Gowanda HS Library: electrical infrastructure grid that is in Gawanda can't take any load back right now. So until that changes, we can't actually have a solar panel array put in that would generate any revenue E2 Gowanda HS Library: because it you can't. E2 Gowanda HS Library: It doesn't have the capacity to receive any electricity back right now. No, that's not to say you couldn't put it back towards the power consumption in the building itself. But then we have to find a spot for them E2 Gowanda HS Library: solar arrays, aren't they generally have a larger footprint you could look at doing roof top solar arrays E2 Gowanda HS Library: from our experience. It's it becomes a little problematic. Because if there's a roof replacement issue.

095E2 Gowanda HS Library: you would have to take those solar arrays off. E2 Gowanda HS Library: That's adding cost to an already expensive operation E2 Gowanda HS Library: just doing that itself. And you know, we could explore different parts of the campuses properties. E2 Gowanda HS Library: But currently, at the high school, we're kind of stuck at. E2 Gowanda HS Library: We're E2 Gowanda HS Library: the district's looking at putting lacrosse fields, and that's like one of the last little bit of chunks of space. E2 Gowanda HS Library: The district's attorney might have it. I think the real thing with this is that you usually need a partner that's willing to work with you on it, and the entity that is that for you? Which is your grid? Partner said, No, so you usually have

096to have, like the other half of the equation in order to make it happen, and you don't have that right now. It's not to say you won't have it in the 10 or 20 or 30 year plan. But at the current point. We reached out to them and they said, No, not right now. We cannot work with you guys in this area. So then, can we go private with that? E2 Gowanda HS Library: Can we pursue private options? E2 Gowanda HS Library: So it's the the partner we're referring to is like. E2 Gowanda HS Library: so it's it's the public electric supply that you would have to partner with. E2 Gowanda HS Library: I've never explored a private electric supply option. Well, I don't even know if you want. I mean, think about the roof,

097too. So you got the solar panels on a roof, and if you had to go put maintenance on those now, you got people up there with a toolbox stuff on a rooftop. You're looking at violations E2 Gowanda HS Library: warranty completely, you know, there's 2 separate components. E2 Gowanda HS Library: Oh, okay. E2 Gowanda HS Library: I think one of the one of the easy ways to explain. This is, you know, we're looking at E2 Gowanda HS Library: just under half of your roofs that we're replacing on the high School right now E2 Gowanda HS Library: at 5.8 million dollars. E2 Gowanda HS Library: Let's assume we put solar panels on that roof. E2 Gowanda HS Library: and whatever cost is incurred for them, there's usually about a 30 year payback period for those solar

098panels. So before you start seeing the savings, they kind of extend past the life cycle of the solar panel itself. You have to maintain those, and in that 30 year cycle. You also have to replace that roof again. In order to do that, you have to take those solar panels off the roof, which incurs more cost. So already one of the largest, most expensive components of your building will then become more expensive. So E2 Gowanda HS Library: while it works in some locations, it has to be the right location in E2 Gowanda HS Library: on the right portion of the building element, and have the right partner. And all of those 3 things have to combine together and based off of, you know, the legwork that we have done so far. We just don't think

099it's a it's a fiscally responsible decision at this point. Yeah, but that doesn't mean we won't keep watching it to, you know. Have that as an opportunity in the future. E2 Gowanda HS Library: I guess so. It was a 30 year lifespan on the roof, though, right warranty. E2 Gowanda HS Library: So we're right at the cusp of E2 Gowanda HS Library: break it even as far as time going. E2 Gowanda HS Library: Got it. E2 Gowanda HS Library: Solar panels. I guess the last question on that regard would be infrastructure for anything in the future. Is there anything that we can kind of pre plan for E2 Gowanda HS Library: access points, anchoring points, the if that something came along in 10 years. So for a solar array E2 Gowanda HS Library: I mean

100the the biggest component that we haven't really talked about is the structural load that's impacted by putting solar arrays on there. So that is something that we could certainly explore now. But E2 Gowanda HS Library: we would have to understand what those solar arrays and the design were in order for us to plan for that appropriately. And then things change. Technology changes in a rapid pace, so E2 Gowanda HS Library: we might be over designing something, and it might get later if you do them 7 years from now and then for us to put in the structure. For a system that's archaic would be kind of. I wouldn't recommend supporting them separately from doing them. You know what I mean in the same way that you wouldn't build a foundation out here to receive like

101solar panels down the road, because you have no clue. If the panel you could buy E2 Gowanda HS Library: 20 years from now would be that exact size anymore. I just wouldn't recommend splitting up those costs. I think you would do them collective if you found it. And I think really just like the the big big picture on. This is just that they're prohibitively expensive, privately. And that's why you almost always see kind of a public partner on this, because unless you're maintaining them E2 Gowanda HS Library: in house, you know what I mean, which is a whole nother. E2 Gowanda HS Library: Thank you. E2 Gowanda HS Library: Any other budget questions. E2 Gowanda HS Library: Okay, real quickly scheduled. So we're kind of looking at kind of a long term and a short

102term E2 Gowanda HS Library: long term. E2 Gowanda HS Library: If if we're planning on a project building in December of this year. E2 Gowanda HS Library: It would take our firm, approximately a year, and that depends on the phasing of everything to pull together documents that would ultimately be used to bid a project. But before we could even bid a project, we would need to submit it to the State for a permit. E2 Gowanda HS Library: Right now. Review times are an all time low, one to 2 weeks, which is really unprecedented in my last 13 years. E2 Gowanda HS Library: But the State has already told us, don't get used to it. It's gonna get worse. So we kind of are budgeting. E2 Gowanda HS Library: you know, between 6 months, 8 months

103is a long time, just because we don't know how quickly the review times are going to escalate. So we just wanted to make sure that we're bidding at an opportune time. E2 Gowanda HS Library: So, working with the district's construction manager BCC. We would be focused on bidding sometime in 27, late 27, most likely with construction going potentially right now, 2829, and potentially 30, just due to the size of the project itself. E2 Gowanda HS Library: Okay. E2 Gowanda HS Library: short term. This is a new watch. Right? Yeah. Way. Too much information, but short term. There's still some steps that we have to work on as a group before the vote happens. So district has to work with the board here to select, scope, finalize that scope, finalize the budgets. E2 Gowanda HS Library:

104And then, sometime August E2 Gowanda HS Library: September, a seeker has to start. So the district's attorneys work on the Seeker Resolution E2 Gowanda HS Library: Board. Approval would occur sometime in mid October. E2 Gowanda HS Library: and then public meetings, marketing, and all that would happen later in that fall period with a vote sometime in December itself. E2 Gowanda HS Library: This, my job, is long-term planning and not plug it at the end, which is just, you know, as a reminder. You guys, I feel like have appreciated this more than most that you know right now. Your project is kind of aligning with that maximum cost allowance that 5 year window right? And it drops off in December 2020, and you would probably be 5 years from now, kind of looking at the same

105thing. So you won't be surprised when you talk to other school districts. If you said, how often do you do capital projects? They'd probably say every 5 years. E2 Gowanda HS Library: That's a very natural thing, because the State funds things every 5 years with that window, and it resets so very common. But you would kind of expect to be having these conversations again in 2030 or so from right now. E2 Gowanda HS Library: So we went through the long term plan, and how we worked with the district on the building Condition survey identified the scope. E2 Gowanda HS Library: Look at the the budget on everything. E2 Gowanda HS Library: What questions do you have for us? E2 Gowanda HS Library: So the auditorium, the seats you had mentioned some. How does that work?

106Oh, it is all I thought I heard some. That's why I thought I heard some. E2 Gowanda HS Library: Maybe that's what I heard every other, so that you have the bills pattern. I think the biggest complaint was the seats in the audit right now are not all the same size. It's like some are really small, and some are oversized, so they E2 Gowanda HS Library: and it will still. But the baseline moves up so the smallest seat won't be as small as the current seat now. So it's it's there's a science behind the auditorium seating you go into one. Look at them. You assume that they're just kind of rows of all the same seats. It's not that because they're trying to get the head eyeballs to really be like right behind someone else.

107E2 Gowanda HS Library: It's just an interesting thing. Next time you sit in an auditorium, look around and say, Wow! These seats don't make any sense. They're always bugging people, too. They sit down and they slide out in the middle of a performance. E2 Gowanda HS Library: Other questions. E2 Gowanda HS Library: So thanks for your time, we're really excited about this project scope proposal. We want to include something really, for everybody E2 Gowanda HS Library: addresses our short-term needs. It's just been no tax increase. I realize it's not free. I mean, obviously capital reserve money, and it comes from other sources. But there's no impact on your general budget and get a lot of stuff out of it. I don't really know what else you'd want to add or delete at this point. If

108there's really anything, I think we have a pretty firm E2 Gowanda HS Library: presentation to the board at this point E2 Gowanda HS Library: kind of recommend. We kind of going forward with this E2 Gowanda HS Library: as our more outline, or maybe some, maybe a little more feedback. But, Mr. Roger E2 Gowanda HS Library: keep the wheels turning. Yeah, I mean, I think we strategically did that, too. I mean, we really, we really tried E2 Gowanda HS Library: to get the lacrosse fields in. We had to do the parking lots. We did the playground. We're doing the surface at the playground, so we had to take things out to get things in for the larger good of everybody. E2 Gowanda HS Library: I think that we were really thoughtful in what we did. We're

109taking advantage of our reserves, and we've used impair reserve appropriately. We've talked about the Capital Reserve, and I don't know if it was mentioned, or I just missed it, that the Capital Reserve, now we still have some money left in that. At this point again, we receive money for the next project. So we're setting ourselves up for the next, whatever that may look like E2 Gowanda HS Library: really kind of proud of work, and to work out for quite some time and 30, 22. E2 Gowanda HS Library: We don't. E2 Gowanda HS Library: Fairly polished project. E2 Gowanda HS Library: Do we have any data to point to people in the community brought up any of these needs or any of the E2 Gowanda HS Library: well, most of them well, most stuff really came

110from the building condition survey. I mean, that's where it came from E2 Gowanda HS Library: different bushes on. He's not gonna be able to comment on the boilers. But you know, from focus groups. Remember, last time people E2 Gowanda HS Library: people immediately want to lacrosse people, I won't say upset. But I'm like, Well, why don't we just focus on baseball and softball, and then we met with the lacrosse team with the State visit, and the girls mentioned that. So I'm kind of like, you know that we probably should include that for that population of students. But also think about, you know, youth football using it, and just E2 Gowanda HS Library: PE classes the auditorium. The auditorium comes up a lot from people. The ladies over here, you know, we have our Hall of

111Fame and the display of our trophies, so E2 Gowanda HS Library: we have informally and formally got people's opinions about it. And we get into time phase. And we'll kind of do that somehow. E2 Gowanda HS Library: That works. E2 Gowanda HS Library: Okay, is it possible to redesign this to take it out to the public. E2 Gowanda HS Library: Bring them across the stadium for this evening. E2 Gowanda HS Library: It lights into a separate composition. E2 Gowanda HS Library: That's the one I shouldn't have that. E2 Gowanda HS Library: and we can generate support for building maintenance. E2 Gowanda HS Library: Sure, no one. E2 Gowanda HS Library: I would say that you can do anything you want to do. So. That is entirely a district decision. But I would say that historically,

112with no tax increase projects, you have to. It's not commonly broken up. E2 Gowanda HS Library: So if you kind of look, if you. You know Google multiple Proposition school project, you will see projects typically where the second proposition has a tax impact. So I work with, I do long term planning for a lot of school districts, and I don't think that I've seen any project E2 Gowanda HS Library: one Polean Oleon did do that. E2 Gowanda HS Library: They did air conditioning as a second prop with Motex impact. E2 Gowanda HS Library: but that would be the only other one. I would say very common, 99% of the time. If you're not tax increase that if you are worried about that. And just an alternative would be. And maybe this is why it ends

113up that way is, if it's something you're worried about that that could then ultimately, like the maintenance, and that being together may make the lacrosse field fast. E2 Gowanda HS Library: could be at least there. But you could. You certainly can like from A, you know, if I put my Paul Maske hat back on, he would say, yes, you could certainly break it up if you wanted to, it'd just be a question pros and cons for you guys, I think the lacrosse field I mean, obviously, we call it a lacrosse field because it is. E2 Gowanda HS Library: but I think the fact that it does have multiple purposes for the football team that I always see out there practicing in the mud and other crud. So I think that you know it is a

114good kind of fit for multiple uses. It's not strictly just lacrosse again. I think that we were thoughtful. And when we E2 Gowanda HS Library: when we started talking about being able to do multiple things with it. So E2 Gowanda HS Library: I mean, I always see the gym classes are out there on those fields and doing stuff almost every day for certain periods of times. E2 Gowanda HS Library: But, like Mark saying, like, we could essentially tease out multiple pieces of this whole overarching project to be separate E2 Gowanda HS Library: right for voting items. Yes, technically, yes, technically, yes. But what's the why E2 Gowanda HS Library: get the community's feedback and reassurance that they're for it. I guess E2 Gowanda HS Library: I think you would do that beforehand. E2 Gowanda HS

115Library: You start to pull the community you hear like after the meeting tonight. If 100 people show up at Mark's house and say, absolutely not, I'm not in support of a lacrosse field that would tell us, hey, there's an issue. But if you're not hearing negative feedback, why put that idea? And people said like, Hey, we're going to make each thing a line item on a budget goal. Yeah, I wouldn't want that. E2 Gowanda HS Library: But that E2 Gowanda HS Library: well, that's kind of where you're going, though. Yeah, potentially. I mean, it's as the scope is laid out tonight. It's it's affordable. I mean, it fits within our budget parameters. It does not go out and increase tax on anything. We're asked for. More than one given. E2 Gowanda HS Library: So I

116don't know if you E2 Gowanda HS Library: well, I think, after the after the baseball and softball fields, I think people have realized what a benefit they've been to the district. I think I started here when we it was a big controversial thing, but I think now that we have a State championship softball team. Our boys went to States E2 Gowanda HS Library: feel like it's not necessarily as huge of an issue. But again to Max's point. If you start hearing complaints, then E2 Gowanda HS Library: you know we revisit it, but E2 Gowanda HS Library: I think the benefit of the turf to our district has been substantial. E2 Gowanda HS Library: No tax increase doesn't mean it necessarily always passes. E2 Gowanda HS Library: Yeah, I think you guys will have a pulse

117in the next month for sure on what you're hearing and feeling the conversation is, and you will know what's best to like. You will know a month from now. E2 Gowanda HS Library: and you will still have time to respond and prepare. If that's what you you will be able to make a decision. And maybe it's if there's some. Maybe it's not what you're expecting. It might be another item that some people are like what the heck. Maybe there's something we're missing, and people are going to come to you about that. But you will hear certainly in the next month. E2 Gowanda HS Library: and I think you could respond. When you have that information in the right way, you guys will make the right decision. E2 Gowanda HS Library: Okay. E2 Gowanda HS Library:

118well, thank you for having us tonight. We really appreciate all of your comments and thanks for coming in on. E2 Gowanda HS Library: Thank you. E2 Gowanda HS Library: Do we have any further discussions for the capital project? E2 Gowanda HS Library: Great presentation overall, great appreciate it. E2 Gowanda HS Library: So if we had nothing further, I'd make a consideration motion to adjourn the special meeting. E2 Gowanda HS Library: Okay, all in favor.