001and your thoughts that would be greatly appreciated. Thank you. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. If I could ask someone move the agenda table, please move by Mr. Stencil, second by Mr. Butler. Any additions, corrections to the agenda? Seeing none, all those in favor of the agenda. That passes 8 to zero. Moving on to our student leader comments. Welcome Odyssey. All right. Good evening everyone. Um, for those of you who don't know me, my name is Gabby Graves. I'm an assistant principal at Odyssey Academy. This evening uh we have brought some scholars who are here to tell you about our black student union as well as our good
002morning Odyssey show just to give you guys some information about um some of the things that are going great at Odyssey currently. Hello everyone. Good morning, good afternoon. I want to start off by saying my name is Antonio Vasquez. I'm in Syria at Odyssey Academy and today I'm and the vice president of BSU today are presenting our black student union slides. Myself and my team want to share you with you the positive impact that our black student union has on Odyssey Academy and the role we serve as members of our community and the Greece central school district. Our BSU was formed in fall of 23 2023 through 2022 school year. Our BSU president Salos Alvarez advocated for this and started the BSU for multiple reasons, but we have one main initiative which is to create
003a space where all students, all students can be empowered by each other and have do great things they are destined for. It started with a thought just in the air and it is what it is now and a place where students could feel comfortable having a series of hard conversation playing events where all are equitable and celebrating culture diversity in our school and our community. A black student union is considered as a student organization that provides a space for black students and scholars to connect, celebrate their culture, and advocate for their interest on campus. And currently at Odyssey, 22% of our scholars are black or of African descent, which we see was thought thought was very beneficial for our school and our community. As you can see on these slides, our board members are listed
004here and they are a representation of scholars grades through 10 through 12. Though we can continue to actively recruit younger scholars to support our growth and development of our union, we want to pursue our dreams of expanding the Black Student Union. Hello, I am Kina and I'm a junior at Odyssey Academy. I joined the Black Student Union this year as a new student. Joining the BSU helped me connect with the people at our school and feel more part of the community. The creation of our current BSU began with establishing a formal charter and our mission statement. The mission of the Odyssey Academy Black Student Union or BSU is to create a supportive and empowering community for the black scholars within our school. We are dedic dedicated to promoting cultural awareness, fostering academic excellence, and advocating
005for social justice. Through our collab, through collaboration, education, and engagement, we strive to uplift the voices of black scholars, celebrate our heritage, and create a more inclusive and equitable school environment. We strive to empower students to do amazing things in our community while giving back to the school and beyond when possible. This year we decided on a theme of focus for the 2024 2025 school year. We voted our theme to be who are you? As a focus, our goal is to always make sure our scholars are connected with our school community and beyond. Knowing ourselves and who we are can help us rely on ourselves and supporting others. There is an African proverb that says, "It takes a village to raise a child, and we believe it is important for our village, our school, and
006communities to support one another so we can grow and guide each other towards greatness. Our meetings have been a mix of special guests, informational meetings, and conversational meetings. Special guests including Mr. James Waters, someone who holds multiple leadership positions in the Ro city of Rochester and region. Adrien Hail, Assemblyman Damon Meeks, and Isaiah Santia Santi, sorry, Sant Diego, the youngest commissioner elected to the Rochester City School District Board of Education. All of our special guests were asked to speak about the theme mentioned earlier to provide students with the understanding that opportunity looks different for everyone, but they all extend beyond the horizon. Though, first, you have to recognize who you are. Hello everyone. My name is Jalissa Hernandez. I am a junior at Odyssey and I am an upcoming board member. My part of the
007presentation is to show you aspects of our community and what we created and what is our upgra upbringing of personal identity. The bird basket was during Christmas. This was one of the ways that we thought to give back to people in need. We created baskets with drawings, clothing, clothes, gift cards, and toys. Us as a us as students, we value the community and take all advantages to give back. This brought us together as one despite our differences. BSU is about togetherness through our personal aspects, not by description. So, finding ways to come to come together while helping others is not only important, but it benefits us. The culture showcase was created last year because many students expressed wanting a time to celebrate the various cultures and traditions Odyssey has. Last year we kept it simple
008because we didn't know how it would turn out. But this year we made it much better due to feedback from families and friends. We had youth vendors promoting their businesses receive donations to make our food sherie boards. Um, we were able to get students and adults to perform from different high schools across Greece. Getting different students from different schools was very important because it fostered networking and created relationships with other BSUs with similar motives as us. Empowering community. The showcase gives us gives people such as myself and other performers drive and purpose and it helps us express who we are through forms of art, dance and poetry, increasing partnership with other BSUs where we used events like the the culture showcase to collaborate with other BSUs and schools to present their gifts and to keep
009up with expanding cultural awareness to community com communication with other schools. Our vice president Tony we he visited Arcadia, Athena, and Olympia. While we recognize that our school has the highest rate of African-American descent, 22% different from other schools with 18%. Our mission is to connect with other BSUs and to continue to uplift the voice of our black scholars and to celebrate our heritage and to create a more inclusive and equitable support across the Greece district to create more opportunities for students to figure out who they are. It's okay. Changing who they are to why are you important? Next year, our goal is to is to change our theme to who are you to why are you important in order to still welcome students to figure out who they are while ensuring that we make
010sure students know that they are important and have purpose like me. Other students got to find their own personal identity and how they fit within cultures. I discovered my love for poetry and a sense of voice and got to empower others other people by standing for what I believe. increasing participation in middle school and high school. We want to start promoting the voice in the middle school to clarify what they want to see and what they want to participate in and what is their perspective on the underassman. We want to know what do other middle schools want to see more of the BSU. Hi, I'm Nick Viola and we are more than honored to be presenting in front of all of you tonight. Currently, I am a senior at Odyssey and I'm JP Swiki. I'm
011a freshman at Odyssey. My role in the show is mostly as a newscaster and oncreen correspondent. I feel that the GMO show brings the diverse Odyssey community together across all grade levels. Even though it's only a seven to 10 minute show every Friday, it is rewarding to see the students and staff, sorry, uh to see the students and staff talking about it throughout the week. Since the start of the school year, I have been a part of the Good Morning Odyssey show. Throughout my time on the show, it was an exhilarating experience getting to speak about robotics and community events. As my final year as a student comes to a close, I've come to realize how important the Good Morning Odyssey show has been for the school itself. Here are some popular segments from the
012show. You have the opportunity to see oh popular segments including student passion projects, open mic question, open mic questions, and the leopard fall hat draw. Uh oh. Oh, oops. Fell down here. And the leopard fall hat draw that recognizes Skylar's great work at Odyssey. We hope you enjoy the show. [Music] Yep. [Music] This evening, we have a special compilation of some of our favorite Good Morning Odyssey features. In addition to sharing our news of the week on the show, we also love to highlight events that students enjoyed. And some of our most requested segments includes asking our Odyssey community to answer our most pressing questions. Enjoy this small peak into our GMO production. [Music] Okay. My name is Xavier Ku Kuruho and I am in seventh grade and I am a gymnast. So how I
013started becoming a gymnast was I was um in my backyard with my older brothers and they wanted to learn how to do a backflip. So I joined them and then I just sent a backflip over my side and then I just like started and then I just fell in love with the sport. I see my passion for gymnastics for me in the future to be an Olympian um or be get a D1 scholarship in college for gymnastics and studying forensic science. Gymnastics helps me in my life. It gives it makes me stronger, increases my upper body. Um and it just like it's my favorite thing to do and I love showing my parents new skills that I learned. Thank you for uh taking the time to listen to me talking about my passion project. If
014you guys have any questions, just contact me or see talk to me in the hallways. [Music] Favorite school lunch is um the sandwich with the chabatada bay. Favorite lunch and chicken noodle soup. Macaroni and cheese is my favorite. My favorite school lunch is the nachos. My favorite school lunch is Mcelli. My favorite school lunch is chicken and mac and cheese. Favorite school lunch is the mozzarella sticks. Yep. My favorite school lunch is the pizza crunchers with wings. Okay. Mine is my favorite school lunch of all time is the specialty plate with the Mac salad. [Music] Welcome back to the leopard paw hat draw. Here we go. Congratulations, Kayen Griffin. Come get your prize at the library whenever you have free time. [Music] Is there a slide after this? No. No. All right. Uh, thank you
015for listening. Uh, please let us know if you have any further questions. Thank you. If I could have all of you guys come up so we could do a picture that it would be great. Baker. Yep. In the board. You guys start. Are you ready? Thank you. [Applause] Right. Right. Right. And before we roll into the rest of our agenda, I just want to take a minute to um thank our community for supporting the budget and the two propositions that they voted to support last week by an overwhelming margin, the board, and the rest of the community and our students. Thank you for that support. I'd like to also introduce um we have two two new board members, Anamaria Falzerano and Monica Seaman who will be joining us um starting in July. Welcome and congratulations.
016And our colleague Mr. Baronagorio was reelected. Mark, congratulations. With that and can we roll in the staffing? Can I move the staffing, please? Moved by Miss Mal, second by Mr. Stutzel. Any comments, questions, or concerns on staffing? Seeing none, all's in favor? That passes 8 to zero. Assistant Superintendent Larson, you're up. Thank you very much. I'm excited to welcome three new administrators this evening. First, we'll start with our new assistant principal at Brookside Elementary, Courtney Afarian. Courtney earned her bachelor's degree in psychology and her master's degree in special education from St. John Fischer University. She further pursued her certificate of advanced study in school building leadership and school district leadership at the University of Rochester. Courtney's teaching experience spans various grades and age groups from preschool through middle school. Prior to becoming an assistant principal
017in Greece, she also served as a first grade teacher at English Village Elementary School. Courtney's favorite part of the job is forming relationships with her students and their families and getting to learn from the amazing staff in the buildings she supports. She's looking forward to growing as a leader and supporting the work that the district does each day. Outside of work, Courtney enjoys spending time with her family and friends, traveling, and working out and running. Courtney lives in Westerandquite with her husband, Brian, their nine-year-old their nine-year-old son, and their four-year-old twin girls. Courtney is very excited to continue her career with us in Greece. Congratulations. We might as well do a picture, Courtney, if you don't mind. Sure. with the deputy superintendent for energy. [Laughter] Thank you. Congratulations. [Applause] Next, I'm pleased to welcome new
018assistant director of PPS, Dr. Alex [Applause] Acres. Alex is thrilled to rejoin the Gree Central School District as an assistant director of PPS with a focus in behavior response systems. He holds a bachelor's degree in inclusive education, excuse me, inclusive childhood education from Sunni Fredonia and furthered his education at the University of Rochester where he earned a master's degree in teaching students with significant disabilities and a doctorate in K12 leadership. With experience as a special education teacher, behavior interventionist, assistant principal, and special education administrator, Alex brings a wealth of knowledge to his new role. Outside of work, he enjoys playing music, cooking, and spending quality time at home with his husband, Ethan, and their cat, Cesily. Alex is looking forward to collaborating again with the building and special education teams to support our students in
019Greece. Congratulations, Alex. That was a good try. [Applause] All right. And last, but certainly not least, assistant director of PPS, Jordan Vanslotton. Jordan is an accomplished educator with a rich background in both elementary and special education. He earned his undergraduate degree from St. John Fischer College where he became dual certified in elementary and special education complemented by a minor in educational technology. He furthered his education with two master's degrees, one in one in literacy from Almyra College and another in educational leadership from Brackport. With 16 years of experience in the Elmyra Elmmyra City School District, Jordan has taught special education across various settings. He also brings administrative experience to his new role, having served as the assistant supervisor of special education and cse chairperson at the same district. One of the most rewarding aspects of
020Jordan's job is the opportunity to foster strong relationships with students, staff, and families. He values collaboration and is dedicated to working together towards a shared goal of student success. Looking ahead at his career at Gree Central, Jordan is excited about the new systems, skills, and challenges that each job brings. He's eager to expand his knowledge through formal training and hands-on experience while building new relationships with students, families, and staff. Outside of work, Jordan enjoys staying active through various activities such as participating in a flag football league, working out, and hiking. He has a passion for traveling and immersing himself in diverse cultures. On a personal note, Jordan is relocating back home to be closer to family. He and his girlfriend are expecting their son in December, marking an exciting new chapter in their lives. Congratulations,
021Jordan. Oh yeah. [Applause] Do you guys want I mean usually I open up the families to come up and do a picture. Do you guys want to do a picture? Sorry, that was my bad. So I apologize. Congratulations all of you. Thank you. Can I have Sony move the GU Gus MOA security supervisor at the table please? Moved by Mr. Stencil, seconded by Miss. Any comments, questions, concerns on that? Sing all's in favor. That passes 8 to zero. Moving on to the Gus MOA new title. Can I Sony move that to the table please? Moved by Miss Moore, seconded by Mr. Butler. Any comments, questions, concerns on that? Seeing none, all's in favor. That passes 8 to zero. Moving on to the Gusto MOA. Can I sign move that to the table, please? Moved by
022Vice President Farmer. Second by Mr. Stencil. Any comments, questions, and concerns on that? Seeing none, all in favor? That passes 8 to zero. Moving on to the frontline security contracts. So, I move those to the table, please. Moved by Miss Mal. Second by Mr. Baragorio. Any comments, questions, or concerns on that? Sing then all those in favor that passes 8 to zero. I'm moving on to the kids care terms and conditions can move that to the table please. Moved by Miss likes second by Mr. Stzel. Any comments, questions, concerns on that singing and all those in favor that passes eight to zero and a team contract. Can I move that to the table please? Moved by Mr. Barnagorio. Second by Missike. Any comments, questions or concerns on that? Seeing none, all those in favor that
023passes 8 to zero. Moving on to the capital projects update. Superintendent Smalline. All right. I'd invite Mr. Romeo Kohley to share the update. Good evening everyone. Um I'm being joined this evening by our senior architect uh David Phelps um to give you guys an update on what is going on uh during uh the summer this year and kind of an update on Reimagine Greece. So around this time of the year uh annually we come back uh the summer's going to be a busy time again not as busy as previous summers but there's a lot of projects going on capital project. So we'd like to take this opportunity to bring everybody up to date on what's going on uh over the next few months. Um Dave will then give some details uh around each of the
024projects. Uh we've also included uh change order process and Dave will do an update on change orders for re-imagine Greece where we stand to date and then we're going to round that out with a quick summary on the re-imagine Greece costs uh compared to budget that we started back in 201920. So, um, so just looking at some of the outstanding capital projects that we currently have, uh, open, uh, right now, we've got the Arcadia, uh, roof repair pod project. Dave again will talk to some of the most of these. Uh, we are looking at a storage location at the Early Learning Center. Um, we're still finishing up the classroom and gymnasium lock set project that was started a couple years ago. and we'll give you a little information of what the delay is with that.
025Uh the pavilions and uh playgrounds at six schools with uh between playgrounds and pavilions will be happening this summer. Uh we had earmarked $2 million out of this year's budget to take care of those items. Those will get done uh over the next couple months. The warehouse floor renovation is currently under process uh under progress. And we've got a capital outlay project for uh Olympia, I'm sorry, Odyssey uh for one of our rooms to do uh abatement uh um uh asbestous abatement, excuse me. And then the two major items are reimagine Greece. Uh we're finishing our phases R6 and R 6A. Uh this summer will round out the re-imagine Greece uh project that was approved back in 2018. And then coming up after that, we just wanted to put on here where we are with
026our level up project at $72.5 million and let you know where that is. So with that, I'll turn it over to Dave. Hi, good evening everybody. Uh just to summarize some of the projects that Romeo tal about talked about a minute ago. Uh the high school roof repair at Arcadia. This is stemming from a wind event wind event that we had back in 2023. Took some time to get through some insurance things and and whatnot there. So, we're working on that. And that project is going to be procured through a cooperative contract uh and construction is going to happen this summer into this fall. The early learning center storage edition uh is about a 500 foot edition by the play zone uh if you're familiar with that. Uh this is funded by a $250,000 SAMs
027grant issued by Dazznney. Uh we just received SED approval for that for our building permit. So that is going out to bid and will be constructed this summer into the fall. The classroom lock set project. Uh so we this project's been going on for quite some time. Uh we've ran into some issues with the contractor. Unfortunately, uh the contractor appears to have gone bankrupt. So, we are in the process of trying to uh procure uh the contracts, the rest of the contracts for that in a fiscal uh financially responsible way for the district and a reasonable cost. Uh so, we're working with our attorneys on that and there'll be more to follow as we uh go through that process. playgrounds and pavilions. As Romeo mentioned, as part of the budget last year, there was $2
028million earmarked uh for uh playground addition or replacements and moder modernizations and two pavilions uh open classroom pavilions essentially uh at two schools uh at Brookside and and Pinebrook. Uh that construction is anticipated to start this summer uh moving into the fall for completion. And then the warehouse floor project uh as you're all aware of that uh project and what the need was for that. Uh that is underway right now. Uh the warehouse floor has been demolished and we're just awaiting steel. Uh we're a little bit ahead of schedule. So got aggressive and uh got ahead of things and uh now we're waiting for the steel to come in and and be reinstalled. That should be uh work should be restarting on that in the next few weeks and be completed uh about middle of
029July. Uh the 2025 capital outlay project that was again awarded or was approved in the budget last year. Uh that is going to be some asbestous abatement happening up on the third floor of Odyssey in W1 and some finishes being replaced there because of that abatement. uh that's going to be started on this summer and completed by this fall. And then summarizing the reimagine grease work. So, uh we have two uh schools that are being affected by construction as part of reimagine grease this summer. Uh English village is going to be getting an accessible lift to their stage and some mechanical uh equipment replacement in the kitchen area. That's the smallest portion of the project. The biggest portion and the biggest impact is going to be at Athena. Uh the library media center is being
030completely renovated there. It's going to be modernized and look phenomenal. Uh we're doing some asbestous abatement and some domestic waterline replacement there. Uh the two the one big thing is the elevator modernization. Uh those are the original elevators. They haven't been touched since the building was built. Uh so those uh are at the end of their life and those are being completely replaced uh cosmetically, mechanically and equipment there. The actual size of the elevator isn't going to change in any way. So um that's going to be done this summer. Uh some lighting in the gym uh both gyms. The fire alarm is being upgraded in the performing arts center and all that work is planning on being done by the end of summer here and ready for school start. Uh we do have uh as
031part of 6A, if you go back to the original uh page that Romeo mentioned, uh there were two portions of that. The chiller at Athena, which controls the air conditioning on the third floor, was replaced uh over the summer last year and was activated this spring. So that is complete as part of the ARP funding. Um and uh the next portion of that is we are replacing a good chunk of the exterior windows on Athena. Again, those are original windows from the late60s and so those are going to be completely replaced as we go through the summer here. So, that's a big undertaking at Athena, but we're confident we're going to get everything done on time. We've been working hard with the contractors to get ahead of schedule there. Going over the change order process,
032just want to get to my notes here. So, uh, as most of the board is aware, uh, change orders happen during construction projects, just on like an entity project. And so, I just wanted to quickly go through the process as we get into the summer here and eventually, uh, well, I hope we have no change orders. It's bound to happen. So, uh, just educate everybody, remind everybody of what that process is. So, a change order is a change in the construction contract. Um, and kind of what happens is the issue is raised. We as a team along with the architect, construction manager and the contractor um discuss the issue. Uh we issue a change uh to to the contractor. The contractor comes back to us with a price. Uh depending on if we agree or
033disagree with that price uh we further that conversation or ultimately uh we recommend that the change order be approved. That comes to the board um for final approval if it's over $10,000. And then ultimately the change orders are s signed by the board president in this case Shawn. Quick summary, we're going to get into a little bit of detail here. So I talked about the issue being raised. There's three primary causes for issues being raised. Uh one is an errors and omissions and I'm going to define that in a little bit. Uh unforeseen conditions. We open up a wall. we're not expecting something to be inside the wall and that uh needs to be that's a change or or an owner owner initiated change. So those are two different things. Number one is we either
034remove scope for whatever reason or we add scope for a for a reason particular reason either uh we didn't think of it at the time and we wanted to get it done or something like that. So those are owner initiated changes. Again, we talked about the changes agreed upon. Uh, and we amend the original contract for a dollar amount. And coming back to the board needs to approve anything over $10,000. Anything under $10,000 is approved by Jeremy. Uh, and then signed by Sean. So, errors and omissions. This is an industry standard uh term where it's something that's not included in the contract documents and we're responsible for the cost of that. Uh an example or errors are mistakes or inaccuracies on the documents that uh lead to problems or issues in the field or reworking
035something that's already been done or built. An omission is something that's essential to the project that was not included on the original construction documents. Uh examples of an error is uh one of the doorways that we installed uh was installed as a three- foot wide door and it really needed to be a six foot wide door. So that's an error on the documents most if in that case it was found after it was built and we need to change that size door opening. So that's an error. An omission on on the opposite side of that would be is that the door frame itself is included on the documents, but the door panel is not. The door itself uh for whatever reason was forgotten, was left off the documents by accident. So, we didn't pay for
036that, but that's an omission. It was omitted from the drawings. We need to pay for that as part of the change order process. Then, we get into design errors. Those are typically found uh after the project is completed as we've had uh in our current situation. Um and we usually you know the architect is responsible for those design errors and we go back to them and we negotiate back with them to get those corrected. and kind of going where we are uh for reimagine grease from a change order status on the page on the slide here is all of our phases up until R six. Uh we've had some negative change order uh dollar amounts and some positive change order percentages. Uh ultimately we are uh averaged out to be about 4.95% and through our
037six and as of May of 2024 I think that's supposed to be 25 um is 5.1 5.01% which for a project our size is about industry average. Um, so we're right in line with that average uh change order percentage and we currently have a contingency contingency balance of $41,452. Um, that does not include construction contingency that has been set aside for R six. So we're still uh positive uh overall for the project. And just to finish up uh where we are with Re-Imagine Greece, should everything go u at the end of this according to schedule. Kind of a recap. So our transportation uh this building here uh was completed back in about 20 uh 2021. Um we had budgeted to 20 almost $26 million. It came in a little bit under budget. Uh so that
038gave us a little bit of funding to um move on with some other work. As we looked at the phases R1 through R six, we had budgeted about 68,317,000. Um through R six, we're guesstimating uh that it's going to be about $4 million worth of construction work. Um it will uh our R1 through R six will cost somewhere almost $66 million which would should should provide us with a little bit of a balance going into incidentals and some other costs that have to be accounted for as we complete the project. Um but you can see every one of these is an actual except for R six which we estimated that the actual cost would be similar or equal to the budgeted uh work that's coming up this summer on a a very high level uh
039accounting for everything. Um we see the $107.8 8 million budget. Um on the left, transportation R phases R1 through R six. Capitalized interest was budgeted. Our DSNY's fees for $2 million was budgeted. That's to cover uh bond issuing costs through DANY versus the public market. And then incidentals are all the attorney fees and all the paper printing and the testing that has to get done. We budgeted that at about 18% or $11 million. You can see as of the end of May or as of this evening. Um the transportation support services facility uh comes from the previous page at about $25.4 million. R1 through R six comes in at the 66 657 million from the previous page. We did not utilize any capitalized interest for this project which is a good thing. um that wasn't
040needed. Um the Dazzy fees, we budgeted about $2 million. We're doing a closing in June. With that closing, we will have spent about half of that. Um which is a plus and provided a little bit of funds going forward. However, our incidentals um are at almost $15 million. However, in that $15 million, and there's an asterk there, uh you'll see that there's a $66 uh,000 library rooftop unit included in that incidental actual to date. There's also a $500,000 transfer from Re-Imagine Greece to Excel 2 to help finish off the lock set project that we spoke about earlier. Okay, we can't put that under construction, so we labeled it under incidentals. Uh, and additionally, we are looking at about $500,000 to replace the vortex system at the GPAC. And the vortex system is that electronic system
041that takes care of all the curtains and the rigging and the lighting uh per timing. So, when those curtains go up and down, they go up and down, in and out at certain times. That whole system is original, needs to be replaced. We're going to do that at about $500,000 and we've included that in the incidental cost as well. That upon completion of all those items, we'll have somewhere around $750,000 remaining uh within re-imagine Greece. And per discussions with our our financial partners, a couple things we can do. One, we can pick up extra work um that we had to cut out of the scope originally up to about 700 well maybe about 500,000 when you count in the incidentals um but that work would have to be at English village or Athena because this
042bond issuance that we're doing through DSNY in June specifically includes R six which is Athena and uh EV. So if we want to do any additional scope with that money it has to be at one of those two buildings. So, we'll take a look at those and then come back and decide if that's an option. or two, if there isn't anything there that we can do for $750,000, we can roll this money into our debt service fund and then use it to either help pay principal off on those two projects or use it to keep that uh tax levy exclusion that we've been doing for the last seven years, five years, six years, keeping it level so that there is a level stream of debt in the tax levy uh for our residents. So we'll
043decide that after we see what the real numbers are and make a decision there. So overall we're within budget. Uh project should be very successful and uh we should have a few dollars left over uh pending any really significant changes this summer. Questions? Mr. Boro, thank you for the update. Uh, can you remind me how how old is the oldest school and how old is the young the newest? Uh, ballpark. Ballpark. I think late 50s is the oldest building we have. I think it might be 1958. I think it's one of the elementary schools. Don't quote me on that one. And I think the newest building is either Pinebrook or uh Arcadia Middle School in the early 90s, I think. Great. Thank you, Mr. Buller. So, just a point of curiosity on the fourth slide,
044you're talking about the Arcadia High School roof repair, and it says it's going to be procured through a cooperative contract. Can you explain what that means, a cooperative contract? You want me to talk? No. Go ahead. So, uh, cooperative contract is a is a is a a state process that is, uh, kind of like a what's the right uh, a group buy type thing where they've already bid the project uh, on a per square foot scenario or something along those lines. And so, it's a it's a kind of like a state contract only it's a different purchasing process. So, like it's under a master contract that already exists. Yes. Okay. Yep. Okay. So rather than rather than going out and doing our own bid, we could either go to a state contract and purchase off
045of that because another organization has already let that contract or we can go off a cooperative bid. Similar type thing. Another entity has already done the RFP, obtained prices, and we can pick we can kind of utilize that contract to do our work. Okay, great. Mr. Fair, just a point of clarification. Does this is this along the lines of re regionalization? Does it have anything to do with that? No. Oh, the contract with the state and all. Okay. Thank you. Just not at all. Mr. Buller. So, you mentioned the the warehouse floor renovation that you got out ahead of and now you're sitting and waiting for. You mentioned the steel availability. Are there any of the volatility in the steel market affecting? No. Us? No. Nope. Nothing's been uh affected. The contractors have been upfront,
046honest with us that everything's been fine so far. We procured that well enough in advance to where it's just a matter of the product coming in after the order was placed. Okay. Which is uh should be they should be starting up beginning of June again. Okay. Putting new steel in. Thanks, Mr. Stencil. Thank you guys for the update. I really appreciate it and all the hard work you put into this. Just a question of curiosity. I didn't see it in the packet, but is there going to be any update or news about the level up project u that was approved back in December? Okay. Um so, uh there was a brief slide in there where we talked about phase one and phase two. Okay. Um phase one is currently in design, which is uh a
047significant amount all the roofing that was part of the original scope. I think it was uh $17 million worth. Oh, I must have missed that. I'm sorry. Um and then uh so that's in design right now. also windows and uh the windows are at Craig Hill, uh Brookside and Odyssey. Um those are in design right now. They'll be going into the state with anticipation that that construction will happen next summer, start next summer. Um and then phase two of that of the project is uh uh security vestibules at Athena and Odyssey. Uh again, those are also in design. Um and what did he say? Arcadia. Arcadia, I'm sorry, not Athena. Arcadia. Sorry, apologies. Um, and then phase three through six at this point are very early on in the planning stages and and that work
048uh won't happen until 2028ish. So, we'll probably hear more about this as time goes on. Absolutely. Yes. Okay. Yep. Thank you. Appreciate it. Y just one final question. Um on that that remaining 500,000, I know we're not doing all the windows at Athena. Would that be enough to finish the windows at Athena or not? No. Yeah, that's kind of what I assume. Yeah, we went through that. We had a similar idea, Sean. And um unfortunately, it would have only fixed two or three of the maybe four of the windows along one facade where half the facade would be done and the other half wouldn't. And it didn't make sense to do that. Okay. Awesome. Thank you both. Thank you. All right. Moving on to 5.01 2526 school bus bond resolution approval. Can I somebody move
049that to the table, please? Moved by Mr. Butler, second by Mr. Stencil. Any comments, questions, concerns on that? Seeing none, all those in favor? That passes 8 to zero. Moving on to appropriate appropriate fund balance resolutions. Can I have somebody move that to the table, please? Moved by Mr. Sunilo, second by Miss Lake. Any comments, questions, concerns on that? Seeing that, all in favor? That passes 8 to zero. On to the intermunicipal agreement sale. Can I have somebody move that to the table, please? Moved by Miss Moore, seconded by Mr. Bonagorio. Any comments, questions, concerns on that? Seeing none, all those in favor? That passes 8 to zero. Moving on to 6.01, anticipated bids. That's written information only. Does anybody have any questions? 6.02 is the budget status report. That's written information only. Anybody have
050any questions on that? All right. Moving on to the consent agenda. Can I, Sunny, move the consent agenda to the table, please? Moved by Mr. B or second by Mr. Stencil. any comments, questions, or concerns on the consent agenda? Um, I would just like to take a moment to thank the um extra classroom funds at Arcadia High, Arcadia Middle, Athena High, Olympia, and Districtwide. I mean they those extra classroom paid um assisted in uh musical production of Forever Plaid um centerpieces for the gala baseball banners a DJ for an eighth grade dance the balloon arch for senior day photographers decorations um a DJ so we're very thankful to the extra classroom funds for their donations to the various um schools in the district with that all those in favor that passes 8 to zero moving
051on to the certified budget results votes for May 20th 25. Can I say move that to the table, please? Move by Mr. Stencil, second by Miss Balor. Any comments, questions, concerns on that? Seeing none, all those in favor? That passes 8 to zero. Moving on to second read of policies. We'll start with the new social media policy. I move that to the table, please. Moved by Mr. Stencil, second by Mr. Butler. Any comments, questions, concerns on this? Um just so you know these all these policies went through policy committee um a week ago, two weeks ago, whatever it was we met. Um the committee endorsed these all wholeheartedly. So with that, does anybody have any questions on the social media? Yes, it's like just a comic I wrote. Did you hear it? I did. Thank
052you. I appreciate that. Anything else? Mr. This may seem like a minor thing, but there is the phrase um in the second paragraph it's is this is crucial for fostering responsible digital citizenship among our students. we seem to qualify a lot of things and I'm just wondering if we could remove the the words digital the word digital just because these are kind of fundamental decisions that people make and just it's part of just being a responsible citizen. Okay, we have an amendment to remove digital. Is there a second on that? Once it's seconded, Miss Le question it. Now, this is on the digital aspect. Did you second his Okay. I just want to make sure I got that. Now, does anybody have any comments, questions on the amendment, M Vice President Farmer? Um, I'm wondering
053why digital was included. It seems to me that it what might be specific. Oh, I was wondering why digital was included. And it seems to me that at with all of this digital stuff happening, so I'm not clear why you would not want that in there. How how does that sit with you? It's clear that it's about technology. I just think it's we're we're just speaking to something that's we wouldn't say automotive responsibility. We would talk about just, you know, being responsible in the way we use things. And I just think it's just cleans it up just a little bit. Not a hill I want to die on. I just think why why the qualifier? Okay. So, it just brings it back home a little bit. It's a person. It's a decision that we make.
054Me, too. Any other comments on the amendment? All right. All those in favor of the amendment of removing digital, let me just see a show of hands. Megan, your hands up. That passes those or no those there's five those against three. It passes five to three removing digital. All right. Now on to the main motion with digital removed. So the social media usage policy as amended. All those in favor? Any opposed? That passes 8 to zero. Moving on to next up is which one? uh princ uh principles of purchasing and procure procurement of goods and services policy 5410. Can I saw somebody move that to the table please? Moved by Mr. Sunil, second by Miss Moore. Any comments, questions or concerns on this one? Seeing none, all those in favor? That passes 8 to zero.
055Moving on to the next one. 6110 code of ethics for all district personnel. Can I move that to the table, please? Moved by Mr. Stencil, second by Mr. Butler. Any comments, questions, or concerns on this? Seeing none, all those in favor? That passes 8 to zero. And the final one, professional services, consultants, and contractors. We're deleting. So there's no action necessary on that. That'sformational purposes only. And with that, can I get a motion to go into executive session to discuss the employment history of a particular person? Moved by Jordan. Can I get a second on that, Mark? All those in favor that passes 8 to zero. Thank you. The board won't be returning. We'll conclude the meeting in executive session. So