001anyone that has a comment about the agenda I'm specifically okay sorry we signed up to speak is that okay oh yeah yeah this is this is the time a little bit um board members as your employee will this time I come to you as a school liaison and in the past nursing phase right after covid you know and they did wonderful things there when that position came open again they decided that they wanted an etch a paper in that position and we have great plans to offer lots of opportunities to the schools um as a matter of fact I just bought some books I would love to come in focus in the classroom um there are grants available from the state that I've been able to pass on the Cloverdale nursing schools having a brand
002new high school club because of some funding and I was able to pass on and their child support took advantage of so let you guys know opportunity that schools in general department can have a partnership and our office managers here um office manager at the health department and I do have some arts and some updated Communications that the kids are going to need to receive now we do have a vaccine trailer now so if parents can't bring clips to come see us we can come to you guys [Music] let us know what you need anything to help you sponsorship as well as the sport is a really highly wanting to do that with the community correct we appreciate that okay thanks anyone else having comments okay thank you very much next item on the agenda
003is organization of the board and the first thing is election of board officers I would like to have the privilege to recommend that my wife the president vice president with me Mr Ed Wilson secretary Frazier would be Brian Cox I would make that as a motion okay we have a motion and a second any discussion okay all in favor all right Paul opposed motion passes next item is the school board appointment as legislative liaison to the isba I like to make a motion or make an Inman second okay motion a second all in favor aye all opposed motion passes next item is to appoint the corporation Treasurer Kelly Romer Finance director I make a motion give a motion in a second on Fair all right all opposed motion passes Kelly was performing a little bit
004there I think a minute it was about two days it's the Irish in me I don't know what to tell you next item is to appoint the deputy Treasurer Shelly Gardner I would make that motion second okay motion the second all in favor all right all opposed motion passes next item to appoint the high school ECA Treasurer Tina Williamson get a motion in a second all in favor aye aye all opposed motion passes next item to appoint the corporation attorney which would be Michelle Cooper of Lewis and kappa's PC remote General Motion in a second all in favor all opposed motion passes next item is to establish the date time and place of the regular school board the meetings which I believe the one that hasn't you change anything you'd like to make and has
005everyone seemed to like the six o'clock thing as opposed to seven yeah okay um because we just changed without a few months ago so so fourth Monday of the month 6 p.m the one exception is uh in December it'll be December 18th it'll be the third Monday morning break so that's the only exception right I make a motion that we keep everything the same as is with Mr Gibbons exception in December okay we have a motion and a second all in favor all right all opposed motion passes next item on the agenda is agenda is the approval of the consent agenda which consists of regular meeting minutes from July 26th 2023 the allowance of claims the financial report and personal reports part one and two which are published on the website and the front door
006approval okay well we need to no you don't need not quite yet sorry okay this is wrong okay in your Finance packet we're going to start with the two payrolls that were in June 2023 first was dated June 9th for a total payroll of 4 410 292.86 and then along with that came the federal and uh taxes and retirement for the June 9th payroll 120 000 295.25 the second regular payroll was dated June 23rd for a total payroll of 792.53 and taxes and retirement to that payroll was 119 498.86 did anyone have any questions about the payrolls for June alrighty we're going to go ahead and move on to some prepays for June and per every year we have a lot of renewals subscription renewals in June and July so you'll see some higher um
007you know vouchers for those months um you're also going to see um we had two Bond payments for Bond 2021 and bond 2022 in June and then you're going to see some for that we paid in July we'll see you'll see those but these were for the two Bond payments um the two new Bond payments um let's see kind of looking through here really quickly I don't think we have anything else major on here did anyone have any questions about any of the prepays that we've got in front of you tonight no okay we've got total prepays for June 2023 1 million 237 735 86. and then next to your package you're going to see a list of claims dated July 24th today 2023. um again uh you know a lot of new um subscription
008for online platforms that type of thing the big one you're going to see on here is for a curriculum package for 208 537.47 that's for the curriculum package that you uh approved a couple months ago we of course always have property insurance Transportation Insurance all those type of things during the month of June and July too so you'll see those on there this month along with that you'll see the math curriculum that you approved a couple months ago um along with some furniture for the high school science labs that furniture is being paid out of sr3 funds so those won't be coming out of any of the operations funds it's a total um for claims data today June July 24th 2023 and 725 000 103.76. did anyone have any questions about the claims for today
009nope okay already we'll go ahead and move on to the fund report if you're ready balance at the end of June of 2023 and education 3 million three eleven five fifty five thirty six balance and operations at the end of June 2 million eighty five thousand forty six fifty three if you go back to page six in your Finance packet there for the fund report you're going to see the balance in all funds is 10 million 663 764.62 next in your package you're going to see a balance to fund statement that's basically saying that all of our funds within the school and our banks are all in Balance the middle there you have the grand total for all funds and then you also have the grand total for all banks and you'll see all of
010those numbers matched that's exactly where we want to be and then um and you're um as far as the fund report we've got the fund transfer report we've got the educational Ops transfer that you see every month we also have a school lunch transferring from 8400 to 800 or 38 44.70 and then the other two transfers again are just me moving some money to One bank to another to pay bills okay and then finally in your package you're going to see Bond expenditures for Bond 2021 at the top you've got the expenditures for June 2023 so far at the end uh as of the end of June 2023 total expenditures for Bond 2021 is 22 million 138 474.27. and then the next one to ask for Bond 2022 you saw that we have just one
011expenditure last month for our total expenditures at the end of June 2023 3 million five Excuse Me 3 million 55 100 79 cents any pending any questions I'd like to submit for approval I have no questions does anyone have any questions from Mrs I have nothing yeah okay thank you you're welcome before we go through the approve this is there anything you were in the top of my personality yeah so uh so we have uh one of our uh one of our uh individuals who is listed for approval or higher uh tonight by the board and uh so Adam mcmickle um we uh we interviewed and met with him for our director of student services position at Greencastle High School he has an administrative license um does it have a counseling license so thus it's
012not the director of guidance position um but we're really excited for Adam to work with our counselors counseling department work with uh parents and students to help us build out our counseling program at the high school has wealth of experience currently he's employed at the idoe as a social studies content specialist he's helped around the state with things such as the standards review helped oversee the Early Learning intervention grants was responsible for overseeing course titles and descriptions for K-12 so he has a lot of knowledge and experience that we think will be beneficial to our students and and staff and the pathways career Workforce we're just really excited to uh to hopefully have him join our team here did I miss anything thank you thank you okay can I get a motion to approve the
013consent agenda so okay we have a motion in a second all in favor all right all opposed motion passes welcome congratulations next item on the agenda is reports first from our assistant superintendent um so I'm just going to update you on our new mentoring program that and our staff orientation format so in the past we've really focused on the orientation day on programs and devices I'm shifting that Focus now to really be what are we and who are we at Greencastle um so they have a better understanding of what we stand for and who we are for our students um they will be introduced to our admin team the important people who they need resources from but the thing I'm most excited about is we're going to take a tour of the district so we're
014going to see um all of the different areas that our students come from we're going to see different areas in the community since this was my first year at Greencastle I didn't really know the area very well and April was actually the first time that I'd ever even been to any of the elementary so I really think it's important for our new staff to have an idea of where our students and families come from in addition to that they're being paired with mentors veteran teachers who they'll meet that day and then also each quarter they're going to be meeting with their mentors and myself and we're intentionally going to be working with them on specific things such as how do we finalize grades classroom management skills instructional strategies things like that so teacher retention is
015a Hot Topic right now across the state in the country so we want to make sure that we're supporting our new staff as much as possible in addition to our new staff we're really going to be looking at our existing staff to build that leadership capacity within our district we had two open admin positions the spring and summer and we do not have any internal um staff members apply at all and that's an issue we need to grow our own and so I will be working with our Administration team to offer more leadership opportunities for our current staff that we have and continue to Foster that growth and development for all of our gcsc leaders thank you next one the superintendent report yeah so I just have I'll be brief this month because we'll have
016a lot more with opening School uh next month but I just wanted to share financially um we've kind of Hit the we've hit the halfway point um through our budgeted year and all of our expenditures um we've remain on uh remain on a good path to where we're not overspending um cash balances uh remain healthy and we'll continue to work to to make sure that we uh we only spend uh spend within our limits for the remainder of this year um Kelly and I have been working on already on the 2024 budget it's probably my favorite time of the year um to work in uh already work ahead and prepare for the 2024 budget and overall things uh things are are looking nice um there as well uh I did want to share obviously that
017we we're going to welcome back um staff on August 2nd um with the district meeting and breakfast before releasing them to their buildings to plan and prepare for the return of students on August 4th registration is obviously open has been ongoing and I sent out a message to our families to share with them that they might notice something a little bit different this year when they go and register their students and that's that some of those big expensive fees that they've paid for the past are no longer part of registration because uh textbook and other fees to access to curriculum obviously that was a a big change in the legislation and the legislation is you know partially fund some of those expenses but we can't pass those costs on to families and then just obviously
018the final thing is we're working uh to punch out some of the areas that are part of the building project beginning or excuse me into this week beginning and next so um yeah we're punching out the middle school science labs by the end of this week so they're coming along they're close they're working on some finishing touches and then at the high school pretty much the entire second floor um we'll be uh punching out those classrooms we won't there'll be two or three classrooms that we won't have at the start of the school year because they require uh more extensive work but then the high school science labs will also get back so working on punching those rooms out I think that's the end of this week beginning and next and we're going to start
019releasing some teachers back into those spaces soon too so that's really exciting um on top of driving past the high school starting to kind of see the final shape of the building take form everything's moving along uh really well there there's still a lot of work yet to be done in the connector in McNally itself we're going to begin the year uh with with only two locker rooms in mcanally we'll have a space for for volleyball indoors I'm going to space for football indoors then we're going to use some of the stadium locker rooms for some of our other teams but we'll we'll start to gain additional locker room spaces throughout the year but overall things are moving very fast um and very well there so it's exciting time great okay thank you yes yeah
020the Middle School driveway will open up I think the city they wanted uh wanted us to wait seven days as opposed to three so I think on Friday we think Friday or Friday or Monday is the day that that opens back up so once the concrete to hit the strengths though yes the Middle School Entrance being shifted to kind of create an intersection with no Pond and to add another Lane for uh for traffic because it gets pre-congested so our construction is in is in a good place some of the road construction around town it's gonna be a little dicey at the start of the year and we're just going to have to work with families and families are going to have to be patients we're surrounded on three sides pretty much thank you next
021item on the agenda is old business we have no old business so new business we have an approval request for the 2024 proposed budget calendar yeah so in your packet is a copy of that um proposed budget calendar nothing is drastically different from years past we just use corresponding dates to meet the statutory deadlines and deadlines to work with the County Council who approves our here's our budget and improves our budget to be my recommendation of the board approve that County second okay we'll Motion in a second in the discussion okay you're not all in favor all right all opposed motion facets next item is other business do we have any other business to be discussed tonight okay last item is adjournment can I get a motion to adjourn so moved thank you I have
022a motion to say it all in favor all right all opposed motion passes well thank you and be careful driving home thank you