001different in here. All right. I would like to call to order the May 12th regular meeting of the board of education of the Phelps Clifton Springs School District. Pam, would you lead us in the pledge, please? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. The Phelps Clifton Springs Central School District Board of Education meets to publicly conduct its business in accordance with the law. The public is invited to observe these proceedings, but is not entitled to respond or disrupt them, especially when such disturbances run counter to the district's code of conduct and the welcoming spirit of our district. The public is reminded of the context of board meetings. Board members are volunteers.
002Audience members are visitors to school grounds. and student and staff well-being is at the heart of board operations. Visitors are reminded of the courage it takes to speak up as members of our community and the importance of encouraging civic and civil engagement. The board strives to hear all community voices during its public meetings in a safe, respectful, and orderly manner. Behavior that we expect of all students in our classrooms is also expected from visitors at board meetings. In an effort to ensure that community members concerns are heard, the board reminds speakers to address the board in a civil manner, refrain from discussing specific personnel or students, limit outbursts, and limit unnecessary noise. The board encourages an atmosphere of respect and tolerance, and strict adherence to its code of conduct. Uh, roll call. Lynn Lynn Libre,
003board member. Lindseay Marino, board member. Mike Door, board member. Heather Rockefeller, board member. Deb Gallery, board member. Matt Goodman, board member. Carl Dash, business administrator. Tracy Elman, board member. Man, district clerk. Can I get a motion to um adjourn into executive session for the purpose of discussing matters related to the employment history of a particular person and contract negotiation? Is there a second? Second. Any discussion? All those in favor say I. I. All those opposed. Motion carried. Is it on? Oh, yeah. All right. All right. I would like to reconvene the meeting. Thank you everyone for your patience. Um, we are moving on to approval of the agenda. Can I get a motion to approve the agenda as presented? So moved. Is there a second? Second. Any discussion? All those in favor of the agenda
004as presented, say I. I. All of those opposed. Motion carried. And on to approval of the minutes. Can I get a motion to approve the board of education April 23rd, 2025 regular meeting minutes? So moved. Is there a second? Second. Any discussion? All those in favor of the regular meeting minutes from April 23rd say I. I. I. All those opposed. Motion carried. All right. Uh if there's no objections, I would like to block the consent agenda items A, B, and C. Can I get a motion to approve consent agenda items A, B, and C as presented? Is there a second? Second. Any discussion? All those in favor of consent agenda items A, B, and C as presented, say I. I. I. All those opposed. Motion carried. All right. On to presentations. So, our class of
0052025 validictorian, saludiatoran, and top 10 recognition, Mr. McAlpen. Thank you. Good evening everyone. uh makes both the privilege and the pleasure to stand here before you tonight um to recognize an extraordinary group of students uh the top 10 seniors of the class of 2025. These remarkable young men and women have demonstrated not only academic excellence uh but also character, leadership and dedication uh throughout their high school careers. They've taken on rigorous coursework uh served their school community with distinction and exemplify the values that we strive to instill. in all of our students. So tonight we recognize their achievements, their perseverance and the bright futures. Each of these students represent the very best of our school community and a very proud of all they they accomplish. Uh not only are they uh have they accomplished much
006but all of them have extremely bright futures and will accomplish much more in the future. Uh being a school principal is generally a very humbling position. you quickly learn that the people that you serve are smarter than you and [clears throat] more accomplished than you period. So, [laughter] but it's it's also wonderful to be a part of that experience as well. So, I will introduce the top 10 from the class of 2025. We'll start at 10 and then we'll work our way through the tour. Uh number 10 is Maya Wilson who couldn't be here tonight. Number nine is Cesaly Perry who also couldn't be here tonight. Number eight is Sharia Kov who is here now. All right. Sorry instructions. Feel free to come up. We're going to applaud you [laughter] and we're going to head
007over to that direction and Mr. [applause] Number six was Lauren. Number five, Hen. Number four, Thunder Casper. [applause] You realize that you didn't stop. [applause] Uh number three was Jonas Spangber. Number two, our saludiatoran also going to be here tonight is Jackson Elman. And our top uh students for the class of and this year's valictorian is Matthew Camp [applause] wanted to do a short preview of his speech. [laughter] I was going to ask if he wanted to speak. [laughter] So where would you like say a few words? right there. [laughter and clears throat] [clears throat] He had [laughter] something. He was in my He was in my heart. [applause and cheering] [applause] So, we will take a brief uh minute to enjoy some treats over there at the table. Congratulations to everyone. All right, we're
008on to board discussion. Um so I I attended a policy training meeting um earlier. Let's see when was last Wednesday training. So the main um it was NISBA um New York State School Boards Association. Um [gasps] it was a three-hour uh training, but it was great. They broke down each hour into three different policies that are significant student related um new kind of stuff coming up. So, one is the exopysio member um for the the board. Um the other one is the smart smartphone free. It's really hard to say that smartphone free without getting tongue tied. Even the people doing the training kept getting all tongue tied. So, that's um the bell to bell that uh Mr. Dvash uh mentioned earlier. And then the extreme heat in schools um legislation as well. So, um I
009don't think that one was a a paid training, so I don't think they're going to send out a replay for me to send on to all of you. Um but maybe I can do a quick write up of all the great things I learned. It was just um interesting to hear all the different perspectives and and pieces and how this is all going to kind of come apart. Um was it really well attended a lot of people? [sighs] I don't know because I mean a lot of people were making comments but you don't really know how many people because it's a webinar webinar. Mhm. So there were lots of comments coming in and they were they were trying to keep us engaged. So there were like questions and polls throughout the presentation. Um so it
010seemed like we're decent amount. I mean so be you know is offered to the whole entire state. So um decent amount of people. Yeah. Yeah. So, um, we'll be talking more about those policies as they become [sighs] required. So, um, Mr. Mcelpin, could you give us an update on our exopicio? Um, you want me to go there? Yeah, sure. So, I asked Mr. McElpin just to give us an update on how our process is coming um with our member student member. So, um, what we did, uh, [clears throat] you know, after the board had the conversation about it, what we did was try to mirror our process as closely to a board member election process as we could to make it practical for the um, in school experience. So, this Wednesday, I'm meeting with all
011the juniors and we're going to be just talking about what it means to be an exiticial member of the board of education, what the responsibilities would look like, um, to be board meetings and things like that. Um, so I'll have a conversation about what it looks like. And then in place of obtaining signatures, what we're going to do is we're going to ask students for nominations. In a school setting, it's really pretty easy to go around and grab signatures because everybody's accessible to you. So, we wanted to make it at least like you need to have people write the supportive thing to you, right? So, um, in in place of getting signatures, we're asking the student body or the the juniors for nominations. We're going to take those nominations and then um we're going to
012meet with the highest uh the most nominated students and then we're going to be having them kind of talk about why they would be good members of uh board of education as an ex official member and uh they will have like short um I'm going to call it like a introductions to of themselves during our morning announcements. So for about a week, they'll go on a couple minutes, one person per day, and they'll talk about why they would be a great member to be representative of the student body. And then after each member has an opportunity to share a little something about themselves, then we'll do a vote schoolwide. And so after we get that final vote, then we'll have the person ready to present at hopefully the June 16th. That sounds right. Awesome. Questions
013about any of that? Would you like any of us available for when you're meeting with the juniors? That would be awesome. Yeah. So, it's Wednesday at 10 um 25 during Eagle time this coming Wednesday. Yeah, this coming Wednesday. So, if available that would be wonderful if you were able to kind of talk a little bit about vision for I think that would be fantastic. I I I was I was actually until I found out it was this Wednesday. [laughter] Well, you know, if somebody is available and would like to to join, that would be fantastic. Just shoot me an email. Okay. I can I have to double check, but I think I'm available. Okay. I I think I would be willing. [laughter] I I would be I think I I I would be willing to
014try to support you if you're okay with that. Well, if you'd like to do it, I think No, I don't want to do it, but [laughter] that's a lot. You can We can do it together. We'll do it together. We can do it together. I think that sounds great. I better put it in my calendar now. Oh, this Yeah, that's better. Yeah. 10:25. We already heard you. Yeah. So, it's it's really short, too, though. So, it's a short amount of time, so we'll be presenting the information pretty quickly to them. Um, but yeah, if you if you can make it there, that would be fantastic. All right, other questions. Thanks everybody. I just have one more one question. Um, so you mentioned like the highest the most nominated like what's the cuto off? To be
015honest, we've never done it before so I'm not sure. [laughter] So, what I would look for would be um you know, initially that top four um nominees would be kind of where I would be looking um to target that number. Um I imagine we'll get some nominees who are not interested or don't feel like they can fulfill the duties. So, I don't want to say definitively it would be the top four, but um that's kind of what my aim would be. Yeah. Yeah. Okay. Because I was going to say it's can't do 10 because there's time limited. I mean, right. Right. I don't know. You never know. I'd like to think that there I mean maybe not 10, but yeah. Be great, but Four would be great. If we if we were able to get
016four um interested nominees, that would be fantastic. Yeah. Um [clears throat] one more question. I think this is my final one. [laughter] Um, are we considering having like a backup or um an alternate or something along those lines or or just the one at the um well, we could engage in a backup as well. You know, if we take those nominees and say you're the number one vote getter and now you're the number two, so you would kind of be um second in line. if if something happens to the ex official member and they no longer want to serve or can't serve, then we could engage them in that too. I know different districts because I've been in a lot of these meetings lately about this. Um, some districts have like an an alternate and
017they just kind of work together, but okay. Um, others have like the student body president or the student council president as the alternate because they would already be in constant contact. Um, so yeah, we can we can figure that out as we go. Um, but just kind of put it in the back of your Yeah. Yeah. So, even an existing position serves as the backup to the exeicio. Okay. Yeah, I like that. That could be a Yeah. I mean, it's a vote. Those are voted on positions, too, anyway. So, Okay. Yeah, that sounds good. Okay. Great. Thanks. Thank you everybody. [clears throat] Um, anybody have anything else for board discussion? Um, Lynn, has there been there's [clears throat] been a legislative meeting since our last meeting, right? Yes, we did meet. Um, we are going
018to be sending out a survey. I'm going to guess maybe by July um in order to get some areas for the state paper for advocacy. So, that should be coming out because we're hoping to get that paper done in September. Okay. And that'll go out to one to each board or one to each board member in each board. I believe it'll be one to um one to probably like to the president of the board to either one. I didn't really say at the time, but I think it'll be kind of one copy sent forward. Okay. So, keep your eyes open for that. We'll forward that on whether Pam or I get that and uh any ideas you have for future legislation, advocacy, um be sure to fill that out. Um we did we've not had
019a policy committee meeting since our last meeting, but um we will be having one before our next meeting, and we have some policies um on our agenda tonight. Um, any other committee meetings that have met since our last? I don't think anything else has met. Okay. All right. Thank you. On to public comment. The Phelps Clifton Springs Central School District Board of Education invites public comment at this time to those who have signed up in advance with the district clerk. Please limit your comments to two minutes or less. Written remarks may be provided to the board if time expires before a speaker completes their remarks. We ask individuals to state their name prior to comments and to provide the district clerk with their contact information for purposes of followup. Although the board will not respond
020directly to individual comments at this time, items brought to the attention of the board may be taken under consideration for future response action or follow-up with the speaker. Issues related to specific district students, whether positive, negative, or neutral, must be brought to the attention of the superintendent of schools privately in order to safeguard student privacy. The board reserves the right to terminate a speaker's comments if their comments are in excess of two minutes, are repetitive, or are not appropriate for discussion in an open public forum. All visitors are reminded to abide by the district code of conduct and to be respectful and courteous both as speakers and as audience members. We are a community focused on bettering public education for our students, some of whom may be present. Thank you. We have no public comment.
021Can I Right. Okay. On to new business. All right. Item A. Is there a motion to approve the resolution approving an agreement with a non-tenured employee? Is there a second? Second. Any discussion? All those in favor of approving the resolution as stated say I. I. All those opposed. Motion carried. Uh item B. Um is there a motion to approve the resolution of agreement as presented? Is there a second? Second. Any discussion? All those in favor of item B as presented say I. I. All those opposed. Motion carried. Item C, the MOA. Is there a motion to approve the memorandum of agreement between the Phelps Clipton Springs Central School District and the Phelps Clipton Springs Faculty Association regarding instructional counsel and appendix F as presented? So move. Is there a second? Second. Any discussion? All those
022in favor of item C as presented say I. I. All those opposed? Motion carried. And our service agreement. Is there a motion to approve the service agreement as presented? Is there a second? Second. Any discussion? All those in favor of uh the service agreement as presented say I. I. I. All those opposed. Motion carried. All right. Uh if uh no, not yet. Okay. Item E, the lease renewal agreement. Is there a motion to approve the lease renewal agreement between the Phelps Clifton Springs Central School District and the Wayne Fingerlakes Board of Cooperative Educational Services? Is there a second? Second. All those in favor say I. I. All those opposed? Motion carried. On to item F, the group vision care plan contract. Is there a motion to approve the contract for the group provision care plan
023for a 2-year renewal period from July 1st, 2025 through June 30th, 2027? Is there a second? Second. Any discussion? All those in favor of item F as presented say I. I. I. All those opposed? Motion carried. Item G, policy manual modifications. All right, folks. So, while I haven't served on the policy committee this year, and I know the committee and uh our [snorts] superintendent Gansster has done a tremendous amount of work with uh some of these policies, tonight [snorts and clears throat] in his absence, we're just doing a second reading of the nine policies that he presented a first reading on uh during the last meeting. So, uh I'm going to try to summarize these nine policies as we go and do the best I can uh prior to um prior to the board approving
024them. So, second reading and adoptions. Uh the first one is the comprehensive student attendance policy 7110. Um in this policy essentially uh the updated version of this policy uh is they've removed specifics from our current policy and it's more a generalized uh policy for attendance because we don't want language that states that after I'm going to say 20 days the district will drop a student or after a certain number of days a student has failed a course. We have uh students that miss school for a variety of circumstances. But in this day and age, we always g give students the opportunity to complete the work and engage in the learning in spite of a certain number of attendances. And we want to make sure that the new policy uh recommended by Erie 1 is very
025general in terms of u meeting students needs for a variety of students. So that's the the ch the recommended change to policy 7110. entitlement to attend um an age in residency is essentially what it says. What is the minimum age at which a child can attend school? What is the maximum age at which point uh you know a student can be educated within a within a school district and what does residency look like across the school district for students. So very minor changes compared to the previous policy. Um but those it hits on those two points essentially education of students in temporary housing over time. The law regarding homeless students and students classified under the McKenna Vento law have has changed and this updated policy essentially is in line with updated law to support our
026homeless students and what districts are required to do to support these students whether it be through transportation and how to uh and supporting the families as well um when uh families are deemed homeless. The last one, school census. This is something that school districts are not required to do. There are some school districts where it would behoo school districts once every 10 years to conduct a census, a mailing to every single household trying to figure out how many school age children there are. There are larger districts that where it's essential to do that from time to time. It's been a long time since Phelps Clifton Springs has done a census, but it's something that Erie 1 recommended that it would be just nice to have in the event we want to conduct a census someday.
027So, that's policy 7140. Any questions so far about the first four that were presented? Okay. The next two policies, response to intervention or RTI. Um, you've seen over the last handful of years that this district has presented their multi-ter systems of support plan across the district and how we support our students through through tier 1, tier 2, and tier three processes. The multi-ter systems of support is it talks about the learner and the citizen but essentially it's part of the RTI process because that is a widely known term across uh education in this country or and in North America. The new policy is just very generalized approach to what RTI looks like. It's not specific. It's not a flowchart because when your practices change your policy, your generalized policy still encompasses those practices. So that's
028the recommended change in policy 7212 uh based on the new policy that we're adopting tonight. Um how do we how do we support our students in a variety of scenarios to make sure there's systems so that students don't fall through the cracks. Timeout and physical restraint. This has a lot to do with our special education students. And there are some very strict rules and regulations of what you can and cannot do for students with IEPs or students with um a functional behavior assessment that results in a behavior intervention plan or behavior improvement plan, excuse me. Um the amount of time a child can be in timeout or restraint, the communication that's involved. Once again, driven very much by law. Um, but in addition to that, there were some language that some of our neighboring school
029districts had in their policy that I believe the policy committee chose to add to make it more robust in line with our practices currently. So, there was a couple tweaks to the recommended ER1 policy based on what some of our neighboring districts are [snorts] doing and our current practices as well. The next policy in line is something that every school district just has to have. This is an updated policy uh dealing with our students with disabilities and children with disabilities. Once again, has more as the law has changed and more regulations have come into effect. This is one of those policies that just has to be updated over time. two additional second reads. Um, policy 1210, I think we've talked about it in great detail. Uh, board member nominations and elections specifically dealing with the
030new law of exeicio student board members. So, that's the additional piece that's added in there. Once again, not a specific process, but more the regulations and the law behind it. The process is left up to school districts entirely how they choose to conduct that process. And finally, policy 5220, the district investments. Um, Nick mentioned that I think two meetings ago, the district signed a contract with 3+ 1. 3+1 essentially are a company that examines district investments, works with banks to increase investment rates, makes recommendations for a district based on cash flow. Throughout the year, you may receive state aid payments where you're sitting on money for a period of time before you have to make payroll and before you have to pay out on expenses. And they look at your cash flow over 5 years
031and make recommendations as to what time of year you can beef up your investments in plans such as Niklass or even in some investment opportunities that banks offer. Now, these investment opportunities, the name of these investments can change over time, but they have to be in line with something called general municipal law, which means whatever a school district invests money in either has to be FDIC insured or has to be collateralized by a bank because we cannot afford to lose that money when we insure that money. It has to be collateralized a minimum of 102% by the bank whenever we invest that money. So, we're [snorts] not investing money that we can lose. We're only investing money that can grow over time. So that's the tweak to the district investment policy just gives us more
032flexibility to invest in other areas other than nlass or [snorts] CDs. So those are our nine policies. I just wanted to stop I want to stop and take a minute and see if anybody has any questions. All right. Thank you folks. Thank you Carl. Carl. All right. [sighs] Is there a motion to approve the policy reading modifications as presented? Some moved. Is there a second? Second. Any discussion? All those in favor of the policy reading and modifications as presented say I. I. All those opposed. Motion carried. All right. If there are no objections, I'd like to block items H through L. So, establishment of a scholarship, Midlakes fundraisers, donations, field trips, and absolute surplus or unusable items for disposal. Is there a motion to block items H or to approve items H through L as
033presented? Is there a second? Second. Any discussion? All those in favor of items H through L as presented say I. I. All those opposed? Motion carried. On to personnel. If there are no objections, I'd like to block items A and B, appointments and substitute appointments. Is there a motion to approve the appointments and substitute appointments as presented? Is there a second? Second. Any discussion? [snorts] All those in favor of items A and B as presented say I. I. All those opposed. Motion carried. And if there are no objections, I'd like to block items C through E, unpaid leave, resignations, and intent to retire. Is there a motion to approve items C through E as presented? Is there a second? Second. Any discussion? All those in favor of items C through E as presented say I.
034I. All those opposed. Motion carried. I skipped over one thing even though Carl sent me the little reminder of putting the calendar in my face um [laughter] for board discussion. So, if we can go back to that real quick. Um there is a draft of our proposed um board of education meeting dates for next year. Um so take a look at this. The main thing we have to kind of um get a decision on shortly is our reorganizational meeting has to be done within the first 15 days of uh July um with the holiday on July 4th. And the way it all filters out, we kind of limited on our days. So I know we were looking at either the 9th or the 10th. The 10th is listed on here. Is there is the ninth
035not an option or it's not an option, but Nick thought perhaps this might be a better option, but it's up to the board. It's it's entirely up to the board. We don't have to make the decision tonight. It's up for at at some point. It's just something to ponder. Last year, we did it on Thursday. So, just by default, Nick tried to change the dates but keep the Thursday. Again, if the board wants to do it on a Wednesday, we can certainly do that. It still falls in the 15 days, but it's something that we just we we want the board to think about prior to the June meeting where we have to make a decision on that July reorganizational meeting. So, anybody know off the top of their head if they're like absolutely not
036able to attend one either the 9th or the 10th? We have to bring the girls to soccer camp on the 9th. Okay. Oh, good call. [laughter] You can't do the night in Ohio. So, oh, the varsity girls are going. So, I think that will probably be another night. Um, so the 10th works better because we'll be back. So, yeah. All right. So, everyone check their calendars for the 10th and make sure that they would be available on the 10th and that looks like that might be direction we go. Yeah. Thank you for doing that. Sorry, I skipped a bit earlier. That's okay. [laughter] Even with your very subtle That's okay. All right. Um, that brings us to adjournment. Is there a motion to adjurnn the regular board meeting for the purpose of entering into executive
037session to discuss matters leading to the employment of a particular person? Who move? Is there a second? Can we do a filibuster? [laughter] Second. I that I think that would come in discussion. You skipped over. There's a second. Okay. Is there any discussion? All those in favor of adjournment say I. [laughter] I. All those opposed. Motion carried. We are adjourned. Thank