001foreign I'm going to fix it all right foreign okay it is seven o'clock and I'd like to call the meeting to order with the Pledge of Allegiance please thank you well good evening and welcome to the September regular meeting of the Greencastle School Board first item on the agenda tonight is adjustments to the agenda Mr Gibney yep I don't have any adjustments to the agenda for this month okay makes that easy next item is public comments regarding tonight's agenda items because they won't have any comments tonight hearing none um are we missing oh no excuse me next item recognitions Mr Gibney yep Mr McHugh right over that I'd like to introduce you to Henry Hubbard Henry is a second grader and this is and just what you see there with the greeting I can tell
002you that I've not had a student who has been nominated by so many people by for a student of the month Miss Wood writes Henry is an absolute Delight to have in our classroom he greets all of his teachers with the polite words and smiles he also demonstrates a True Heart of Gold with his manners and general interest in others he is a hard-working student who is a friend to all Henry exemplifies a great student of the month for Deer Meadow he has an ability that's adults can learn from when he says good morning in the morning and how are you he stops and listens and then he asks follow-up questions he is a great interest in people love school he's a hard worker and we're proud to have him as our August into the
003month Henry Hubbard [Applause] and since we're just kind of getting back into the swing and things with students of the month after we recognize each student month we have the Greencastle photo backdrop set up down the hall so we can take pictures in front of that and then you're welcome to come back in and join us or you need to get your student home we also understand that as um Mr Roberts thank you well hello good evening I'd like to introduce everyone to Eden little a kindergarten student from redpath and I'm going to read what her teacher Mrs Harvey wrote about her I am nominating Eden little this month because she has shown respect responsibility and Grit Eden is respectful to her peers and all adults in the building by following rules and listening well
004Eden has shown responsibility by participating in lessons and being on task at all times Eden has shown grit throughout these beginning days of school by trying her best and not giving up when she gets frustrated I know that Eden is going to do to grow a lot this year since she is such a great student and one word that stuck out to me there is grit and I think that's something that we try to instill in all of our students because whether you're in kindergarten or a grown adult things are going to get hard and being able to persevere and do your best even when things are difficult is it's a difficult thing to learn and so we're super proud of Eden for showing that as a kindergartner so congratulations thank you Mrs Rose so
005it is my pleasure to represent TZ by introducing Maite Vasquez Maite is a third grader am I saying your name right I always I always have to ask Maite is a third grader and Mrs Schaefer's third grade class and just to set the stage a little here and this is shaper has two students that have come to us this year with no English background one for Mexico and one from Puerto Rico and we have no one in our building adult wives that speak Spanish yes because this little girl speak Spanish and English both wonderfully and she has not only taken two students under her wing and helped them by helping translate and helping them acclimate and learn how to do school in the United States but she is also teaching our staff some valuable words
006in Spanish and also just accepting others from other cultures so Mrs Schaefer has written this about my take Maite is an amazing student she is always so kind and sweet she has been a great help to her teacher this year eager to assist translate help others and just do whatever she has asked everything Maite does is with a smile and that is a special quality that we all appreciate at TZ thank you my take for representing our school our class and our whole District you are a wonderful example of what everyone should strive to be and that was what Mrs Schaefer wrote about my type stuff [Applause] thank you this is McPherson my student of the month was not able to make it tonight would you like me to go ahead and read so our
007student of the month is 8th grader MJ Cooper her eighth grade teachers nominated her for student of the week earlier this year and they all agree that MJ is always very engaged in class is a great communicator and is a very driven and focused student they are proud of the way she advocates for herself and always works toward her goals [Applause] Mr Rogers I'm so excited actually about this so this is July's McCord she's a senior for us um if you would have asked me had she been here when she was a freshman or sophomore I've been like something when she was nominated I cannot tell you the amount of job I had that Mrs good pastor had because there's been a lot of a lot of times we've worked with you right she is
008a hybrid student for us and what that means is she does part part-time alt-ed for us and then she does part-time regular school right and she's knocking it out of the park she's an absolute different kid this is why we will say sometimes you're like a work of art don't judge them until you're finished and you're going to get finished July [Applause] [Laughter] okay next item on this is the approval of the consent agenda which consists of the meeting minutes of the special meeting of July 11 2022 executive session meeting minutes from August 22nd 2022 in a regular meeting minutes from August 22nd 2022. Personnel reports Parts one and two which are on the posted on the door and the website and the allowance of claims and financial reports this is Roman hello everyone hello
009hello in your Finance packet you're going to see four payrolls you've got two regular payrolls and there's a couple of mini payrolls our first payroll date was August 5th 2022 total payroll of 367 thousand three forty seven eighty five did anyone have a question about that payroll at all okay we've got some accounts payable that went along with that again for payroll taxes and uh retirement for that eight five payroll 112 000 15.36 then we turned around the next day and we did a mini payroll we had somebody to put that to clock in so we wanted to make sure that they got paid total payroll for that eight six payroll 418 dollars and along with that came just some taxes uh 85 dollars and five cents then our second regular payroll for August was
010August 19th total payroll 428 608.81 again with our accounts payable for retirement and taxes 125 99.90 and then we had a second mini payroll for um someone that would just forgotten payroll so we wanted to make sure those folks got paid uh that payroll was on 824 total payroll 4 780.43 and then there was some retirement and taxes on that 1609.35 um next in your packet you're going to see a list of prepays dated eight one through eight thirty one of 2022 you can see that it's actually a pretty big number uh for August we had a payment to Pioneer engineering to finish up the HVAC for Deer Meadow and rinpath and again that was paid out of Esser funds and you can see that that was a hundred and eighteen thousand one seventy seven
011of course with some hot days that we have the Duke Energy our electric bill was fairly high for August so that was a little extensive there and then of course we just have our regular Insurance trust payment of 173.80 67. for a total prepaid for August 2022 428 000 428 41. did anyone have any questions about those prepays no okay well we'll just go ahead and move on to the claims that are dated for today September 26 2022 if you had a chance to take a look at anything I'll answer any questions about any claims for this month I have one that was more of a curiosity than anything voucher number 840. okay where we paid Greencastle Community Schools ninety dollars okay all right so this is kind of a bookkeeping thing so we want
012to have a paper trail and basically we would charge school lunch for some background checks that were done so we essentially invoiced them and then they cut a check and then we deposit it into the correct fund but we want a nice paper trail there in case we go through audit and they say hey what was this all about and that way we can say well this this and this and we can show the paper trail on it I just thought if they could pay ourselves more so that's why you'll see over on the memo um SL for school lunch background check yeah yeah are there any other questions dated today okay okay we've got a total um claims for this month uh 389 757.8 and if you're ready we can move on to the
013finance report okay next in your packet you're going to see the fun report balance at the end of August 2022 an education fund 3 million 51 56505 and operations end of August 2022 1782 107.53 and if you go to the last page number number five page five at the bottom balance for all funds is eight million seven hundred twelve thousand one eighty nine seventy six and then next in your packet you'll see that depository statement for the balances in all banks at the end of August 2022 your balances are there at the top for each each bank and then we've got our outstanding checks there you take that outstanding checks from our total balance of all banks you'll see that the August 2022 fund balance for all banks is 8 million seven hundred twelve thousand
014one hundred eighty nine dollars and seventy six cents and we want that to balance out with our fund reports and luckily it does do that and then next in your package you're going to see some fund transfers for the month of August we only have the education fund this month so that's the only thing that you'll have this month we didn't have anything else we needed to do any transfers for and then lastly we've got the expenditures for Bond 2022 um dated for September 2022 these were all the payments that I've made in September of 2022. I'm sorry total for all expenditures dating back in July 2021 our total expenditures to date are 7 million four hundred thirteen thousand five thirty six forty two and I just wanted to bring to your attention that we're
015going to start having some expenditures for Bond 2022 so you want to take you want to make sure you're paying attention to the top I've got this one um the header on its Bond 2021 we'll have one that has Bond 2022 so we'll just keep those separated out that way you can kind of keep a running tally if you're holding onto these board packets and kind of see where we're at each month so pending any questions I'd like to recommend for approval okay great I don't have any questions I make a motion we accept the consent agenda as stated second okay I have a motion and a second to approve the consent agenda any discussion further questions Gary not all in favor aye aye all opposed motion passes next item on the agenda is the
016superintendent report Mr Gibney yep so just a couple of brief items this month um we have submitted our integrated to certify our ADM count to the state and we're still working through final cleanup we expect that number to be between 1725 and 1735 we're 1744 last spring so it is a slight slight dip in enrollment but that just a reminder that's one of two count days of the school year so there'll be another one in February and then with the building project anybody driving past the middle school you can see that there's a new construction trailer outside the Middle School in the Middle School staff has been busy preparing um to join the construction world and uh so we're working through getting some people moved relocating our office or excuse me the office staff to
017the Northwest northeast corner of the building in a classroom so working on preparations for that so that when students come back and staff come back from fall break we'll expect that building to to move forwards with the construction process and Mrs McPherson has sent out some information to staff and has information is shared with parents and just with maps and things of that nature shared on our website so continue to communicate with that and then obviously the high school the high school is moving along um notice we have some temporary light poles out there that's to light up our parking lots because we know that they're dark and we want people to be able to see before and after school or after events and they're working on a permanent solution for that they had to
018they had cut the water cut the line cut the wire when they're Excavating between the two buildings so we knew that was going to happen and we'd be without it for a short period of time but things are moving along on a positive note in that building and that space as well kind of expecting potentially some of the first spaces to be turned over to us right around the end of the first semester so things are moving forward well there and then the last item for this month and actually I see that they're listed at the bottom with the donation to Greencastle Athletics um Endeavor Communications has been we're very grateful to them they purchased two two devices or two cameras so one's actually hanging on the Press Box on the turf field and one
019hanging is hanging inside mcanally and the technology that controls it it's an automatic camera and follows the follows the live the live action so football games soccer games those are all broadcasts live through a YouTube channel and so the public grandparents everybody can watch that and there's no cost it's free um and then the same thing obviously inside Mac and obviously we just want to continue to to get the word out on that that is something that's new and obviously we'd like to thank Endeavor for purchasing that equipment and that subscription for us is there a link on the website or do you think we can go to that how does someone find out what that you do yes it should be it should be linked if it's not we'll double we'll double check that
020but I know that we shared the link out on our our social media Pages um and actually um on the social media tabs on our websites on the heist school there should be a revised um YouTube channel link to where we can access that so we'll make sure that if it's not there then we'll get that get that corrected but I wanted to recognize them and get the word out and hopefully the we'll send the information to you as well including the we'd appreciate it and that's all I have for this month okay thanks next item on the agent is old business and we have no old business which brings us to new business and item a is a public hearing on the 2023 budget CPS cpf plan and bus replacement plan so just like
021any other public here and we open it up for public comment on anyone who wants to make a comment on any of those items so we will now open the hearing for anyone who wants to make a comment okay hearing none uh hearing is closed excuse me next item on the agenda is an approval approval request for Europe's Mediterranean Coast 2024 spring break trip we've allowed our student troops to travel internationally and I have I was presented with the request for Mr Rogers and his staff members to take a group of students to Europe's Mediterranean Coast in 2024 through through Travel Group and certainly they provided information and answered a lot of questions and before they begin promoting the trip since it's a out of state because it's overseas um it requires uh requires board
022approval and so they've like uh we would like the board to uh to approve of this trip so they can have some parent meetings communicate with kids and families and answer any questions and um you know if any fundraising is needing to be done or any scholarships looked at kind of begin that process so I wanted to share all that information with you and certainly anything that we require with board policies included in your packet and I know that there were some follow-up questions from some board members that we shared as well and so it would be my recommendation that the board approved allowing our students and staff members and chaperones to uh to move forward with this trip would anybody like to say anything about the trip can you give a general overview it
023did but the second thing in this little set of stuff is like the overview of the trip and what we'll be visiting how we get there where we land those sorts of things the one on the top is the packet of information that they get for their parents that has like any and then the back pocket is just extra information you know and I did see on here board members go for half price apparently three three even better yeah right now I would say she failed to find the humor I was joking but it will be during spring spring 2024 right sounds like a great experience so do you need a motion for them yeah oh yes yes please I will make the motion that we support this trip I will second that okay we
024have a motion in a second any more discussion any further questions can't hear you none all in favor I'm sorry I also has one not so 35 students right all right okay here okay all right okay we have a motion and a second any further questions discussion Gary none all in favor aye all opposed motion passes next item on the agenda is an approval request for a memorandum of under of uniform conflict of interest disclosure statement for Ed Wilson skipped one it's a mouthful you should give it yeah so this is just an annual thing that has disclosed as he's a board member and sometimes he does work security for athletic events and so he's disclosing this and I would like the board to approve this okay I can't make a motion I just want
025to make you sweat a little bit I'll second the motion okay I have a motion in a second all in favor all opposed motion passes thank you thank you thanks a lot thanks for getting the security much appreciated thank you guys now an approval request for a memorandum of understanding with Putnam County Health Department for a school liaison or for school liaison volunteer services yeah so the Putnam County Health Department has made available a nurse to each of the local school districts on a shared basis and so as an example that person might be here you know one day a week on average and that's just to uh to help with anything anything that's needed could be helping just making sure you know immunizations are caught up and up today that parents communicated with could
026be helping to fill in one of our clinics anything kind of related related to that and so it doesn't cost us anything and I believe the health department is using some Grant dollars to pay for this I think for the next two years if I'm not mistaken um and so it would be my recommendation that the board approved this memorandum memorandum of understanding excuse me more more hands on deck more professionals than cops that's more like that I'm making motion weeks up second you have a motion and accept and a second any further questions discussion all in favor aye aye all opposed motion passes next item is an approval request for a school bus purchase resolution yeah so last month board approved the purchase of eight school buses and and working on the financing Arrangement
027they'd like to have a resolution in hand to authorize that and so essentially that's what this this is is the the board authorizing the financing of the million 478 000 of which we borrow and essentially uh the terms of of that so it would be my recommendation that the board approved this this resolution so move it okay we have a motion and a second any questions or discussion okay hearing that all in favor hi all opposed motion passes next item on the agenda is that the approval request for a student staff technology person purchased yeah so it's uh it's that time to uh to replace our desktop computers so it almost be confused with our student laptops and so the two places for instance the middle school and high school Fab Lab they're desktop computers
028and then some of our offices and things of that nature and so we Corey secured quotes from the different vendors and Technology integration group was the lowest a bit provided the lowest quote for 96 684.61 to replace those devices which also includes replacing some of the monitors for that and so it didn't work be my recommendation that we move forward with purchasing those devices and those accessories we won't be financing the purchase we'll be paying we'll be paying for it we we did look into the cost of leasing them breaking it up but it's going to add like twenty thousand dollars for 96 000 purchase so it didn't make sense we have the we have the cash on hand and so we'll use it to uh to replace those devices and so it'd be my
029recommendation to the board approve the purchase I will make a motion that we approve the purchase of the computers okay we have a motion in a second any questions or discussion I was just curious and forgive me if it's a silly question but ViewSonic monitors is that just is that the name that's a brand okay that's right okay yeah so like HP ViewSonic all right okay okay all in favor all right all opposed motion passes next item on the agenda is an approval request for Greencastle School leased employee agreement with Putnam County Hospital yeah so through our partnership with the hospital and enacting the tele helped the cost to some additional nursing staff and they've been able to Able last year they will cover that through some Grand dollars but now this is time to
030formalize our agreement to where we will have some costs for those employees essential we'll be paying an hour hourly rate times the number of hours worked with the hospital picking up some of those benefit costs and things of that nature and so if you remember we used to just have two registered nurses and a part-time LPN and then we switch to uh switch to this model and now each of our clinics has some kind of medical professional some of which are LPN certified medical assistants or registered nurses and then Fawn is our registered nurse coordinating the five buildings and five nurses so it's time to formalize the agreement we've worked at the hospital um on this and would like to recommend it for approval is this just one that kind of is going to perpetuate
031year after year I just noticed what I was looking at there was no dates on yeah I believe we will do it on year-to-year basis okay yeah and they're going to bill us start to build us monthly for those people because those three individuals are not actually Greencastle employees right um they're Putnam County Hospital employee so there will be billing us each month okay make a motion second okay have a motion in a second is he further questions discussion Airy nut all in favor opposed motion passes last item under new business is approval request for some donations first we have an Indiana Association of school principals to Greencastle High School in the amount of six hundred dollars Myers Market to Greencastle High School athletics in the amount of one thousand five hundred dollars Endeavor to
032Greencastle High School athletics in the amount of eight thousand seven hundred dollars Mary Allison children's trust to gridpath primary the amount of 995.37 and McDonald's to Green Castle High School cross country program in the amount of five hundred dollars I make a motion you'd happily accept second okay we have a motion in a second all in favor aye all opposed motion facets thank you thanks to everyone there last item on the agenda is other business does anyone have any other business no no okay hearing none next item is a German can I get emotional Jared I make a motion we adjourn motion and a second all in favor all right all opposed motion passes okay thank you for coming and um be careful driving home