001Good evening. It's 5:457 p.m. and we right now is a open forum public meeting on the district-wide safety plan. If anyone comes and would like to say anything in the next 15 minutes, please come up to the mic. Thank you. Good evening. It's 6:01 on August 18th. >> August 20th. Wow. I apologize. Uh we're going to start the board of education meeting. If you would please silence your phones and we'll stand for the pledge. >> Pledge allegiance to the flag of the United States of America and to the for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay. Any additions or deletions to the agenda? So, sorry about that. I need a motion to accept the minutes of the August 6 regular board of education meeting. >> Jenny,
002second. Matt. No discussion on anyone have a discussion on the minutes. All right. All in favor? >> I. Motion carries. We have no hearings and petitions. No special presentations tonight. I need a motion for one or all of the business considerations. Do any motion for all. >> Mike seconds. All any discussion? on the >> 6.4 the internal claims um for it says removed from warrant. I just wasn't sure what that meant. >> Uh for some reason they were taken off um the claims noticed something. Uh I believe this one it was done in error uh and we did not need to write a check. We found something in the past where we've already paid them so it would have been a double. >> Okay. >> Yeah. >> I just hadn't seen that. Um, >> yep.
003That was that was my first question too when I saw. >> I was like, "Oh, that's new." >> And then for the transportation bids, I'd like to congratulate the transportation department on bringing those back in. That's a huge savings to the district. And to only have those very limited runs have to go is really amazing to see. >> They did amazing. So kudos to them. Way to go, transportation department. >> Yeah, I'm very proud of them. Amy and her team did an awesome job. I mean, and it seems that if we need to, we can take those back, too. It's very few. >> Yeah. So, I was going to speak a little bit more about it in my presentation. >> That's all I have personally. >> Anyone else? >> Me, but no. >> You're good.
004All in favor? >> I motion carries. I need a motion for one or all of the personnel considerations. >> Make a motion >> for all. Matt. >> All. Yes. >> Matt makes a motion for all. Second by Dan. Any discussion? >> All in favor? >> I. Motion carries. Uhformational item in regards to a student teacher special reports. We'll turn it over to our superintendent, Mr. Chandler. >> All right. Good evening, everybody. Uh just a few quick things tonight. Uh first of all, for anybody that missed uh our last meeting, I had my entry plan with me. Uh if you would like one of those, just email or call Robin and we'll make arrangements to make sure that we get them for you. We still have them. Um I also wanted to give uh Hikah a
005little shout out. She had told us last time about her experience at the NISPA event and she actually made it into the uh on board. So, unfortunately, she can't be here. I was hoping to be able to give that to her. Um I'm continuing to reach out to and meet with various uh constituents and uh different groups. Um just really informing my onboarding to the district. I look forward to sharing my initial thoughts with you at our uh retreat coming up. Uh so, don't forget about that. That's next week, obviously. Um, we're actively ramping up our back- to-school preparations so parents and families can expect to see communications about that beginning uh at the beginning of next week and they'll continue throughout the week. Kind of strategically designed to not overwhelm people with too much
006stuff all at once, but some of the important stuff early in the week and then some building level stuff a little bit later. Uh, and I just want to thank you all for your continued support. Hopefully you're finding your weekend updates to be informative and helpful. And if you need anything uh different or additional, please let me know. >> Right. Thank you very much. Uh now on to Jean. >> Um just a couple of quick updates. Um one included in Craig's weekend update. I'm going to be adding the monthly enrollment. I thought that might be helpful for folks to see numbers changing and where we are. Um and just uh heads up about some welcome events that are happening next week. New teacher orientation is on the 26th and the 27th. PreK and K welcome
007start are on the is on the 28th. We have sixth grade orientation on the 28th and 9th grade orientation on September 3rd. Um and I just want to say to anyone who's out there, first of all, thanks to um Bill Sham and his team. They are working very hard right now to get schools cleaned, put back together um and ready for school with all the construction and summer programs that were happening. Um, and the teachers got notice of when they can get into their rooms, which is a little bit later than usual. Um, and you know, particularly the RK and pre-K teachers that are going to be welcoming parents in prior to school to get them oriented if families could have just sort of a less keen eye on how the hallways might look because
008there's still some things that are going to be happening. Um, but know that everyone does want to welcome them in a very warm and inviting way. Um, but it's really about the people. So if you see some things in the hallway, they won't be there on day one. So thanks to everyone for that pulling together. And that's it. >> Next, we go on to Jesse. Uh, so the one thing I do want to talk about and and Jenny kind of already uh alluded to it was uh um I just wanted to show my appreciation to Amy and the transportation department uh because of their hard work uh and dedication to um being more efficient with our routing and um we were able to only do three contract runs this year and it's a savings of
009$329,000. Um, so that definitely deserves a a clap from her. Um, and even though uh that is a reducing of it kind of we're bringing her back in house. Um, this is not going to affect runs being cancelled and all that kind of stuff, the way that she's done it. Um, she's being more efficient with pickup times and and we we're using the data that we've collected from Transfinder to really be efficient with our runs. Um, we did add five additional drivers. um some from the beginning of last year. Uh so thank you to Amy and her staff and Seth uh to bringing those drivers in and we also have one in the u kind of the trading ph um training process right now. Uh so we will that also helps. So now we actually
010have a floater who is able to fill in when we have people out. So that is that is a good feeling to have which we haven't had that in the past few years. Um, the other reason that this kind of helped was we have one fewer special ed run um where we we had one student going to a a school that is no longer with the district. So, we don't no longer have to do that run. Uh, so that was very helpful. Um, but I did want to assure you just because we were able to bring um some runs back in house that we will still provide the um transportation that we have over the last year or two. we will do everything in our power to prevent any cancellations or disruption to any of
011the students that we have now. So that's all I have. >> Can I ask just one question in regards to >> um communication and how it goes out? A lot of these um from what I've heard, it's great that they were able to do this in in the most efficient way possible, but it's two weeks from school and a lot of these parents have not received communication from the district. >> Um some people have found it by going into stopfinder and and is there a way? >> So stopfinder, I will say now is is not public. It it still has last year's routes in it. >> Um >> no, it shows just I've seen some of them. It's showing that their student is going to be picked up and where the drop off location. >>
012It's definitely not live now. It it you'll see last year's route. You won't see >> Yeah. But no, but the drop off place, it shows where it is. It's not picking up at the person's house. It's showing, hey, drop off at like uh >> Are you specifically talking about the private? >> Yes. >> Yeah. Okay. >> Yes. >> So, we have I we have been getting calls from those parents, right? >> Uh Amy has been working directly with them. >> Okay. uh the last few weeks uh she has made changes to the pickup location. Uh I know in the past that we have done doortodoor for private schools. Uh but after looking at and that's not a requirement by the state. All we that we have to provide is if they're within 15 miles of
013the school their house is within 15 miles that's what we need to provide. Uh we saw an option uh I mean we saw something where those those are really taking us way out of the loop like half an hour 30 30 miles maybe not half an hour but 20 miles 30 miles away from it. Uh we were working and she's working with the parents to make a more efficient route to the to it where we'll have drop off points around it. >> Uh those aren't final yet. She's she's been calling individuals as early as this weekend today about changing the stops for those individuals to make them more efficient. >> No, no, I appreciate that. What I meant was the initial communication um in regards to it's two weeks before school and there's a lot
014of parents who don't even know that their student isn't going to be picked up at their house. They haven't received an email communication from the district at all. So the initial communication to go out to say we're making a change going forward. And my next question is to parents whose do not have a student like some parents will have like an elementary student here and then sending a middle school or another student to a private school. >> If they don't have that and they have no one in district, >> how do we communicate with them? >> She should be reaching out to everybody. But but how how do they get their emails registered with the district to receive it if they don't have a student in the district? >> Our reg uh register gets that
015information. >> Okay. Yes, >> there is a way. >> Do they register in parent square? Is there I mean how do they >> they register their email? Is it at the time of registration? >> Yeah. >> And even if you with their registar so even if you are going to attend a private school, right, you are supposed to register with your home school and then in and then in school tool it indicates where they are. They still should be in school too. Okay. >> Migrates to Parisburg. >> Okay. >> So, we've been doing a lot of work to improve that as well. So, we receive bills for kids that go to the other uh like charter schools and that kind of stuff. And also, we receive bills for like health services. We always check with
016the registar to see, hey, is this person been registered with the district? So, and if not, the register will reach out to them. Hey, we need just to gather some information so we have that ability to contact you if we need to. >> Okay. No, I mean if they're consolidating runs and it's the most efficient way, I understand it. I just >> being two weeks before school and some some parents don't even know that their students not being picked up at the door. >> I will I will get a hold of Amy and have her get in contact with all the private school. >> Yeah, just maybe in in the future if there's ever a big change, make sure the communication goes out >> far enough in advance. That >> Yep, I agree with you.
017>> Perfect. No, thank you for looking into that. Okay. So, you don't have anything else, Jesse? You're good. >> I'm all set. Thank you. >> All right. Um, I don't have our student board members here. So, let's look at old business. There's really only one thing on there, right? >> Yeah, we'll do that in one second. I don't I don't on old business, but I listened to the meeting from last time and there was a discussion about having >> um I think you called it whitelist like the par like how the parents will be able to email their students email address. What is the timeline for that? I didn't hear maybe I missed it because I was driving while listening. Um because school is starting very soon and >> should be ready for the start
018of school >> and it will just be >> it's very labor intensive. So updating it beyond then people would have to be patient if they were like uh late registrants and people that start late they'll have to be patient. >> So it should be the email that you have listed with the school register >> and I'm assuming if people wanted to know for sure they could call that person to double check which email address was because I know I personally have multiple email addresses. So >> um Okay. >> Thank you. Perfect. >> Sure. >> Okay. We did skip over new business. So um new business. Does anybody have any new business they want to >> I did. Um, so my daughter will soon be getting a learner's permit and I was wondering has the district
019ever considered adding driver's ed to the options that are available because it does help them with insurance and it helps with them being able to drive um at night earlier and a couple other things. And I wasn't sure if that was something the district had ever offered or would be willing to entertain offering. It's a very timely question because we just started thinking about it this summer. Um there was a program where teachers could be uh reimbursed for getting the driver's ed certification. We did put that out to all staff. >> Okay. >> But notified them that we don't currently have a driver's ed program. If we end up with people that are certified instructors, that would help. Um but it's it's on the list for at some point in time. We used to have
020a robust program some many years now but many years ago we had a very strong red program here but what uh Craig was talking about is the issue that we stopped g be able to find anybody that was certified. >> Yeah. There's just nobody else doing it. So >> yeah, >> you know there was cost at one point too. >> It's uh it it's making a comeback around the area. >> And I should know this answer too but as another option just for parents out there listening. Alb County has a program and I think it's because you have to be in bus patrol which we are now part of where they could do it through the county and I believe it's free. >> Okay. I wasn't sure if when I think this was mentioned before
021but I wasn't sure if that was like the pre-licicensing or if it was driver's ed that was being >> I thought it was driver's ed but I again again I should know it but I can't remember. I could look it up for you. Okay. >> Um but now that we're part of bus patrol. >> Yeah. Just so everybody knows. Yeah. Now that we are part of it, we we were we were ineligible. Now we are. >> Okay. Because I would like to do that actually. >> I'm just curious on on that program and you are the expert on Alb County things. So um would that also allow for our students who go to school in RCS but technically are not in Alb County because I believe part of our district is in Green County. >>
022I believe it's about >> I was just wondering if it's based on like their residency or if it's based on their school >> district. It's the fact that you're in the school district. >> Okay. So our Green County folks would still be able to >> and and the money for it, the whole reason behind it, so to simplify it, is the money to pay for these kids to do it is coming from the tickets from bus patrol. Okay? >> You know, the portion of the county is getting a great use for a bunch of things and they didn't want to put it in in the county coffers. So we've done advertising that hired some new people, you know, for that program and then they're doing things like this to put the money back. >> No,
023that's great. I'm glad it's being put kind of back into the community and improving drivers in general. I think so. They don't get tickets. It would be good for all of us, not just not just for the sake of tickets, for the sake of all of our safety. >> Correct. >> That's That's great. Thank you. >> Find out. I'll put it out to you guys. >> Yeah, that' be awesome. Thank you. >> Thanks. >> And thank you for getting that ball rolling. >> Sure. >> Uh, anybody else have anything? >> Oh, we're good with that. Uh, let's see. Committee reports. Building grounds had a meeting today, correct? What happened there, Jesse? Any new updates on in there? Oh, I before you get to that, I did have a question. Um, really quick, um, last week
024in our, um, our update from from you, Craig, and maybe I was looking at it wrong. It was showing um, the amount of money that was committed for the capital project and the amount outstanding. It looked like we were falling short over a million dollars, >> but we're not. I was reading it wrong. Yeah. >> So, okay. >> All right. Because the way the way it looked, it's like committed and and money and it was like, wait a minute. >> So, we're all I was I was just talking to Mr. Coin uh before the meeting about this. So, it's good for public session, too. It's um legally we're not allowed to go over that. Um so, I will say the only thing changed other than using some of the allowance has been that change order
025that I brought to you guys last week. That's the only thing that's really been outside the contract amount. Um, so we are we we are on track to be on budget. >> My question was going to be then is there something we would have to cut? So, no, we're good. Okay. So, we're good with that. Um, >> anything from the new from the minutes today in the committee? Uh, so we will have minutes at the next one for approval, but I give you so we did get our building condition survey back and again what that is is our architect will go around to each of the school buildings that we have and and talk about uh what are some of the things that we need to do or what are some of the things that
026we should do. Um, and I believe uh Craig will be sharing that uh the information uh the summary that we have from that in his in in your weekend. >> If we can have it together, it'll be in this weekend's if it's not in this weekend's it'll be in next weekend. Okay. >> Um >> but it'll be the the initial findings and recommendations and purely just that. >> Yeah. >> Okay. >> Uh and then uh we were discussing about what kind of level for our next capital project. Uh what kind of level we're thinking and what are the things that we suggest on what we're doing uh what we'd like to do and what we should be doing. Um and in part of that was uh AC for the high school upstairs in the high
027school. So, um, we're very early in the process. Uh, I know we're going to have another meeting where we'll give you a lot more information exactly when we get better numbers for it. It's very early in the process. Uh, I still have to meet with fiscal adviserss about what we can afford. Uh, I'd still like to make this a t tax neutral capital project, which I believe we can do with the amount of money that we have in our capital reserve. Um, but again, it's very early in the process >> with this. So realistically time frame, you're still talking two years down the road, right? >> Oh. Uh >> some of the items would have to be done a whole lot faster than that. >> There was we did have a good conversation about phasing
028uh because some of the items are a little bit more important that we need to do like the football field needs to be done >> sooner rather than later. Uh because of the because of the raven I mean because of the spear in the middle. >> Correct. Uh and then uh you know we had our uh Eric who's the principal u from the construction management company he was there and he spoke about uh phasing it in different ways to be able to get some of the stuff done uh >> quicker that needs to be done but still have um other things for later summer so we don't have to slam it all into one summer kind of like what we did this year. >> Okay. >> So a little bit less stressful but >> spread
029out. >> Yeah. A little bit more spread out. Yeah. >> Okay. >> Yeah. A lot of lot of talk about uh roofs. A lot of roofs need to be redone. Um some additional unit ventilators that haven't been done in the last project. Um >> you think of anything else, Dan? >> Uh he said something about one of the gymnasiums. >> Yep. >> Still original equipment. >> Yep. The the liner in the pool. >> Liner in the pool is a big one. Yeah. That one's kind of >> The only thing that stuck out to me was the the track and the football field. Yeah, those are the big things. >> The time that to get that started and finished is going to be >> Yeah. So, this one has really been just really working on stuff
030that needs to be done. Yeah. >> Is getting towards the end of their useful life. That's what we're concentrating on. But again, we'll we'll once we get some harder numbers for you guys, we'll definitely bring it to your attention before we make any major decisions. >> Yeah. And they got a lot of Bill's got a lot of information. >> Yeah. It's got a good good team and we're we're very happy with Schoolhouse who's a construction uh managing company that we used in our last project. >> Uh so we we are um >> we're going to try to bring them in earlier in this discussion to try to get really strong numbers to move forward and have them really help us with uh like the pre-referendum stuff which we haven't done in the past. So >>
031yeah, that was a good choice. I was on the committee when we interviewed and we picked schoolhouse. I think >> yeah, they were very happy with that. >> Turned out very well. >> Yep. >> All right. Thank you very much. Um, we don't have any policies to adopt. We don't have any hearings and petitions. Uh, upcoming activities. I do know the friendship festival is this weekend, correct? >> Saturday. And Craig, you'll be there at a booth. What time? Uh, I'll be there from 1 to 3 at the I mean I'll be there earlier than that as well, but >> at at the booth from 1 to 3 to meet people. >> Very good. >> We'll have a bus there as well >> for kids to jump on. >> We always So, if anyone uh I've
032gone in the past, I'm sure other people will be there. It's always a good time. Hopefully, we have good weather. Um, any other upcoming activities? Oh, on to there is an upcoming um September 2nd. Was that the date? >> Um >> first superintendent's conference day is September. >> September 2. >> We'll kick things off at uh 8 a.m. I'll I'll share details with everybody, but you're all invited. >> Typically, if you can make it, yeah, the people who made it last year, um Mike usually kicks it off and says a couple words. Um, don't remember also next Wednesday there's a press conference at the school. What time? 10:30. If anyone would like to to come, just make sure you email um Robin >> and let her know so they can get a headcount. Um, >>
033uh, bus patrol >> bus patrol conference. Um, >> uh, I, um, >> Mike will be speaking, Craig will be speaking, correct? And, um, Dan McCoy will be speaking as well. So, uh, if anyone wants to come to that, we're invited to that as well. >> Our EV bus is coming tomorrow, too, if anybody wants to check it out. Our EV van bus. >> Is there a charger installed yet or? Not it comes with the bus so up. >> So only short distances >> only what charges only what charges in the battery will will get us going there. >> Um >> any other upcoming activities. >> I just want to share one thing. Um we had a ribbon cutting up in uh last what was it last week? >> Yep. >> Last week for Selkerk firehouse
034and a few of us attended >> and for me what it did it kind of brought me into reality. Um, firehouse is $17 million. I was blown away. So, it just kind of it kind of uh closed the gap for me on what things cost. And uh I was I was just I was simply amazed. And uh I think it's I think it's great that they they've been working on this and you probably know more than I do. They've been working on this for years >> and it's been a little contentious at times. >> I was a scaled down part. >> They were scaled back. >> Scaled down. >> They've been working on this for a very >> long time. Over a decade. Yeah. So, >> and their firehouses are tremendously out ofd. >> Yes.
035>> So, you're asking people that are volunteering to save your life. >> Absolutely. >> Working conditions are not ideal. So, I'm personally very happy about it. >> It's modern time emergency. So, we need a modern time firehouse. And again, being partnered with the schools, I think we were all proud to be there. >> Um, Craig was there, Matt spoke, and all the officials were there. So, it was really nice. But again, when you when when Jesse and Bill talk about uh projects, it cost the firehouse was 17 million. So, like I said, it just really it reeled me in. So, >> things are expensive. And the good thing about it being right next to AW Becker, I'm sure they'll be able to do field trips there >> and go through >> and walk right over
036there and field trips and evacuation. >> Talk about that, too. >> You need to evacuate. >> You have shelter in place. I mean, it's it's great that it's right there. So, yeah, I can't wait to see it. Maybe. >> Will there be a traffic light put in? Does anyone know that? >> She said what? >> Traffic. >> Will there be a traffic light put in? >> There is not. >> Hopefully not. State said they didn't need it. >> Well, >> oh, >> but some Yeah. Sometimes they'll put like the only the one that's there when they're coming out, >> right? >> But >> last I last I knew, the state had rejected it >> because it was too close to the other light, >> corner market light. But it's going to be there anyway. So,
037um, when it when it is open, maybe if anyone wants to tour it, I'm sure they we ask >> I'm sure they'll have an open have the whole community. >> Yeah, I'm sure they have enough. >> That would be great. I mean, that's great. So, uh, anything else anyone has to say. >> All right. So, we do have one. We will need to go to exact. So, I need a motion to go to exact. >> Uh, I got I got it for purpose >> for purposes of uh of of in regards to a particular person. >> So move the mic >> second by Matt. All in favor I and we won't be taking any action afterwards.