001last three [Music] call the meeting order please we pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under well good evening and welcome to the last regular school board meeting of the summer first thing on the agenda is adjustments to the agenda mr gibbon yep i do not have any adjustments to the agenda for this evening okay next item is public comments regarding agenda items okay next item on the agenda is organization of the board first item election of the officers office of president i make a motion to elect mike white i didn't have a chance to get out it wasn't planned um okay all in favor aye all opposed no i'm kidding um motion passes next item the office of vice president
002i make a motion for russell harvey i'll second okay we have a motion in a second all in favor all opposed motion passes next the office of secretary well i'll make a motion okay i have a motion and a well can i get a second i guess second okay i have a motion in a second all in favor all opposed motion passes next on the agenda is the school board appointment to the legislative as legislative liaison to the isba if if i remember correct this is typically the president so i'll make a motion that mike white does be represented i will second that okay motion the second all in favor aye all opposed motion passes i guess we can probably go ahead and do c through f on one fell swoop maybe to appoint the
003corporation treasurer kelly romer finance director to appoint deputy treasurer shelly gardner to appoint the high school eca treasurer tina williamson and to appoint corporate corporation attorney susan traynor trainer chastain from lewis and kappas let's just try to approve c through g together i will make a motion to approve c through f together okay motion can i get a second i think dale second okay okay all in favor all right well opposed motion passes next is establish the date time and place of the regular meetings sticking with the theme that's okay fourth monday of each month with the exception to december 12th of 2020 2022 due to winter break and march 20 or excuse me the december meeting will be december 12 2022 due to winter break and in march it will be the third monday
004which is march 20th due to spring break at 7 pm correct here yep i'm like emotionally accepted as mr gibney has described all second okay i have a motion in a second in the discussion okay all in favor aye all opposed motion june available the allowance of claims the financial report and personnel reports parts one and two which are on the website and hanging on the door this is roman hello everyone in your finance packet as usual you've got the payrolls first there was two regular payrolls in the month of june the first one was dated june 10th 2022 for a total payroll of 402 994 dollars and 40 cents and again as usual we've got accounts payable that goes along with our payrolls and that's going to be for payroll taxes and retirement and
005total for that june 10 payroll was 115 000 853 18. and second regular payroll for june is dated june 24th 2022 total payroll hundred one thousand nine hundred seventy two dollars and sixty six cents and your accounts payable for payroll taxes and retirement one hundred nineteen thousand five thirty two eighty and then next in your package you're going to see a list of prepays that were dated for the month of june june 1 through june 30th total on those would be 561 531.66 there was a couple of big ticket items i'd like to point out here um we had our first debt service payment for bond 2021. you'll see that on there that's why they're a little higher this time and of course we have the the health trust payment that's pretty typical and then
006we also purchased a bus that we paid for in the are actually in the middle of june so they're a little bit higher this month for our prepays and then uh next in your package you're going to see a list of claims dated today uh july 25th 2022. um you know per usual we have a lot of renewals in the summertime software um all kinds of stuff so if there's anything on here that anyone had a question about that i can answer questions on 6 17 did you buy a tractor um we actually bought two mowers one for the middle school one for the high school perfect is there anything else no okay total on your claims data today july 25th 2022 432 664.77 are we ready to move on to the finance report okay
007next in your packet you should see the fund report balance at the end of june 2022 for education two million five hundred fifty three thousand nine hundred fifty seven dollars and two cents and in operations end of june 2022 two million three hundred eighty thousand eight hundred fifty five dollars and ninety nine cents total in all funds if you go to the very last page numbered number five for all funds would be 10 million 412 28 and then you're going to see next in your packet the depository statement for all banks balances would be at the top you've got less your outstanding checks there in the center so your total for all banks minus outstanding checks is 10 million 275 412 28 and if you look at page five of the fund report you'll see
008that those balance to the penny and then again per state board of accounts last month was the first time we talked about this anytime that i do any type of transfers within funds between funds i've got to make a list of those and you're going to review those and you'll need to sign off on those did anyone have any questions about those is for june no okay and then lastly you're going to see the bond 2020 expenditures for july 2022 are balanced forward from july 2021 through june 2022 was three million nine hundred fifty thousand three seventy five eighty seven and per mr cox last month saying that probably wasn't gonna last too long you are correct our total expenditures to date the end well actually till today is 4 million 959 756 12. and
009then pending any questions i'd like to submit for approval um okay you have a motion i'll second the motion to accept the cassette agenda you know you did it you got it um okay we have a motion in a second all in favor all right call opposed motion passes thank you kelly you're welcome next item on the agenda is reports first of all the assistant superintendent reporter dr fred hi good evening good evening so i have a couple of charts and graphs to share with you tonight and i'm really really excited about that um i'm going to email you the full presentation of 25 slides for you to review at your own leisure um but i wanted just to share a few to highlight tonight so from our ilearn data this past spring so here's
010where we're sitting at right now by grade level for inc for english language arts or reading and then our math scores as you can see those are kind of painful to look at yeah this is compared to indiana state average so green castle being the purple bar state of indiana being the blue bar so as you can see just under state average for ela and for math so i have several other graphs and charts that um i'll be sharing with you um that kind of outline the impact of covid as we look at our grade level test scores each year and we can see kova's impact on each year and then along with our strategies for increasing our scores which a lot of those things we've been putting in place this year with our changing
011curriculum and our coaching and our focus on the science of reading our departmentalization all of those other strategies that we're putting into place to help build that but i'll have those more in depth to to talk to you about but if you have any questions just on the basic overall this is where we're at right now with our spring ilearn scores in the in the presentation that we're going to send you also we'll have our nwea scores and that show the growth that we're making for each grade level so the growth is there but even though the growth is there and we're growing kids you know for an entire year to grade levels ahead the fact that they come in to a grade level starting already behind with the deficit even though we're growing them
012they're still not up to the proficiency rate that we want them so we just have to increase our our goals and our growth goals that much further mr cox were you going to say something no no i mean yeah clearly i want these numbers higher right i think we're at least average i i feel like we're above average right um i was just wondering like some of the things you've implemented do you feel pretty good about the fact that these numbers will go up by the end of the year or next year that's our hope and these strategies absolutely so this past year being that it was the training piece and with just implementation so as we go into this fall that things will be in full implemented implementation everyone will be fully trained it's
013not like a practice or a figuring it out here um it's that we're full steam ahead so i'm hoping that those will make definitely a significant impact okay okay great then i also just wanted to share um we also uh mrs rhodes and i have been in communication with united way and we are going to bring the read up program to tz this fall so we're really excited about that and so they take community volunteers from green castle um and place them with a specific student in tz um for the entire year so we'll meet with that student just to read out loud and to have that mentorship plus the additional reading practice with with an adult so we're excited about that um and then i believe there's going to be something in the banner
014graphic to help recruit volunteers for that as well very nice so i just wanted to ask and i think he kind of mentioned it a little bit but i mean there there's and maybe there's just more detail and what we'll see later but i mean there's a there's rollover effect right i mean so roll over from kobe do you mean or from well i mean i'm just talking about like from year to you know from year to year right so so the student goes from you know one grade to the other if testing scores are low just you know seventh grade right and then roll into eighth grade if there's things that they're missing from seventh grade it's that much harder that growth gap grows that's exactly what yes i see where you're talking about
015yeah so so i mean is there a concern in closing that like i mean i know there's there's things in place but i mean that has to be a pretty big concern right it is and so with working with the middle school specifically this year on their rti schedule which is like the response to intervention to come in and help fill those gaps because we have to continue to teach our students on grade level the grade level material but then how do we also fill in those those missing gaps that they're you know foundational sometimes of some greater that still doesn't know math facts or how to do fractions how do we fill those things and also teach you know pre-algebra skills um so it is it gets it gets difficult the older a student
016gets and that's one of the reasons that we're putting such a huge focus on primary reading because if we can close that gap and get them on level reading proficiently by third grade that changes the entire trajectory so we don't have that huge catch up and gap by the time they get to middle school so it makes it difficult for what we're you know trying to help catch up those students now in secondary but that's why we're placing so much focus on primary education too good question okay thank you next item is the super dent report forgive me yeah so just briefly some updates on the building project obviously the board has had an opportunity to inspect the progress at the high school things are moving rapidly along with the high school with a closing
017up of some holes in the grounds and the digging of an even bigger one between the high school and mcinally so they're they're making progress obviously the goal is by the end of this week to restore access to some areas to where we'll need students in the community to to be able to travel so we've been working through kind of what that site plan looks like for student staff access through the building but obviously we know a large majority of the building will not be accessible while it's under construction so things are moving along rapidly well there i think we expect to see some steel go up in the courtyard and the next in the next month some steel in the what was the former media center which will now be converted to classrooms so
018they've done a lot of foundation work in preparing it for steel out in the courtyard certainly obviously digging the hole out between the buildings having to reroute some utilities and things of that nature preparing for the relocation of the water main through the water tunnel probably one of the most noticeable things is now the west the west drive even though it's we were restricting access there but there's the new west drive from washington street to access the back of the building so that guy has fresh curbs and got paved so that was very noticeable and looks nice obviously they're putting in the permanent entrance on washington street from the student lot so things are moving along really well there high school administrators staff have done a great job of communicating and kind of working through
019some of those challenges obviously we'll get some more information out to the families here as we approach the start of school primary work is ongoing the sealing up of the building envelope of tz was highly successful and probably took care of about 89 80 to 90 percent of the humidity moisture warm temperature bringing the outside air in because it was unconditioned and uh so that's been helpful um testing agency came back now we're running some secondary tests um because if you remember the first time when we tried to pressurize the building we couldn't because it leaked so bad so now we're trying to kind of narrow some of those additional gaps and focuses to take care of take care of that as well secure entrances are obviously we know that all of our buildings are
020secured all time but we are putting in some additional or a second level of checks um through the secure entrances and those those are moving along um we've been hit a little bit by some delays in supply chain so a couple of the buildings definitely won't be ready by the starter school but we'll have some temporary walls and doors they'll still be you know secure on the outside like they always are and then there's an outside chance that tz will get finished by the start of school um but we're just waiting on those things to to be shipped the door the doors and the storefront materials but all the demo work drywall work putting things back together flooring all those things that have had taken place the new maintenance building is complete we just need
021some cement or asphalt to go down in front of it and then the one of the final pieces the middle school project is out to bid and it's the 28th that bids are due and so we'll have some costs for the three primary pieces the media center secure office and science science labs of the middle school and then just some miscellaneous site work throughout the district we'll have costs back on that thursday and uh yeah so it's exciting times it definitely hasn't been convenient for folks it's been messier than usual but people have been really good and obviously we're excited for these uh these changes to be final and then outside of that obviously we're really excited to welcome our staff back on august 1st so we're going to have our opening day this year
022at the middle school an all district breakfast and then meeting and then obviously the return of our students on august august 3rd so our buildings are working through registration final enrollments um you know initial reactions that enrollment looks uh looks good but of course you know we'll wait and see um and then just rounding out our staff so the staff shortage in indiana is very real care what anyone says there are not enough licensed teachers out there you know we could hire for pretty much every employee classification in our school district but we continue to do the best we can to fill out our staff and find the most most qualified and the best work with kids so it'll be a race to the final minute but we are doing the best we can to
023fill any remaining vacancies in our district that's all i have for now okay great thank you next item on the agenda is old business and there is no old business so new business first item is an approval request for food or food services for the 2022 23 meal pricing and 2022-23 b b food or b b food bed food bit yeah have to bear with me as i scroll through here and find it so i can see what those cost recommendations are with me page 95 page yeah so meal prices won't increase for this school year so high school middle school remained at three dollars and ten cents tz dear meadow and red path for lunch three dollars reduced lunch 40 cents breakfast at all schools 1.85 reduced lunch 30 cents adult lunches 4.60 for
024lunch breakfast two dollars and fifty cents and milk will be at 60 cents so debbie's doing a good job of trying to maintain maintain costs and just be creative that she feels confident in leaving lunch prices um the same as they were and then obviously the annual thing just the approval of the food food bid that's to obviously help keep costs at a better level and find bulk for food and supply so it'd be my recommendation the board approve those two excuse me approve those two requests i noticed it had on the bid it has an escalator escalation or escalator clause um if that happens to happen do we pass that on or do we eat that yeah at some point obviously if it's not viable to cover our costs you know you know ideally
025not looking to raise costs during the school year but we might have to look in the following year but the federal government is providing i don't have the exact figures in front of me but they're providing some additional funds through reimbursement to help offset some of the inflation cost from inflation yeah it's a volatile market just across the board whether it's food or anything else random do we need to send out a reminder like when the kids come to school the first day that parents have to pay for lunch again because it's been a couple years since we paid for lunch just a general reminder yeah there's some information go out and i'll just have to be a continued reminder yeah for sure i make a motion to be approved second okay motion in a
026second all in favor all opposed emotional passes next item is an approval request for an act for accurate i t services offered to purchase the old tazonicus student laptops yeah so we're excited to distribute thanks to the large federal grant that mr hill helped secure and also greatly reduce the cost devices at tz for the next couple of years so now we have the old devices and we would like to sell those as because they're surplus they're no longer needed and so accurate i.t services gave us the best bid so we'd like board approval to dispose of those laptops so that we can recoup a little bit of money i'll make a okay promotion in a second all in favor all opposed motion passes next is an approval request for classroom furniture for green castle
027high school yeah so included in your board packet and also obviously planned for as a part of this building project i've been working with the benford office group to update our classroom furniture and furniture for the new spaces at the high school and so we're trying to time up the ordering for when the first couple of spaces will be complete this is all through the public bid process through the service center um so now we're just seeking approval to to move boards to finalize the purchase for these first couple of spaces so that way when they're finished we're not putting the old furniture back in we're outfitting it with the new updated furniture i'd like the motions to be approved i'll second that okay we have a motion in a second all in favor are
028all opposed motion passes next is an approval request for fitness equipment for green castle high school yep so very similar along with that obviously one of the areas being renovated or approved is the student staff fitness or weight room cardio room and so i've been working with with light fitness this has also been publicly bid out as part of source well group and this quote expires in august and so i'm wanting to lock in our cost because things have just continue to increase and so we want to get this order placed so that way the price is taking the price is locked in and when we're ready for the equipment they can ship it yeah have a second okay we have a motion and a second um all in favor all captioning opposed [Music] available
029time i love doing the budget so i've been working with kelly on the budget and this is just the process that we have to go through since we have an appointed board and making sure that we hit all the meeting dates with all the with the county council and all that's a little more complicated so um those are the dates that we would like to use so i would recommend if you agree that we approve those calendar dates they pretty much follow our normal board meeting schedule i make a motion we approve the 2023 budget calendar for a second man okay every motion of the second any questions discussion all in favor all opposed motion passes next item is an approval request for the teacher appreciation grant yeah so um this is something we have
030to approve every year in order to receive teacher appreciation grants funds grants funds from the state we already have a policy that addresses it not seeking to change anything for whatever reason the state requires the department of ed requires us to approve this annually so i'm asking you to do this tonight so that i can submit it to the state by the deadline i'll make commotion second okay i have a motion a second all in favor aye all opposed motion passes next item on the agenda is an approval request for some donations first being from dave's heating and cooling to greencastle high school athletics and the amount of 1 500 york chrysler dodge jeep ram of playing field to green castle high school athletics in the amount of 1 500 and seniors towing to green
031castle high green castle high school athletics in the amount of one thousand five hundred dollars i make a motion i really gladly accept these don't you second then okay all in favor all right all opposed motion passes next item on the agenda is other business does anyone have any other business they'd like to discuss no no good luck to start of the school year it's getting close okay then final item on the agenda is adjournment okay i get a motion so move second motion second all in favor all right all opposed motion passes thank you for coming and be careful going home see you next month you