001all right welcome to the june 27th uh meeting of the green castle school board and let's bring the meeting to uh with the pledge of allegiance i pledge allegiance to the flag from the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all all right we'll start off with adjustments to the agenda mr gibney yep so one item that uh to add that i provide you board members with is a proposal from new era technology to for the high school intercom and clock refresh that's a part of the big project we invited three uh vendors to submit bids and we need to uh i'd like to move forward with approving their bid tonight so that way we can maintain our intercom and
002our bell system at our high school which i'm sure our teachers and students will appreciate so we'd like to get that approved tonight so that's my request we add that to the agenda all right um okay so next is do we need emotions do we go do we vote all right all in favor aye all right opposed all right motion passes um so next on the agenda is public comments regarding agenda items are there any public comments regarding agenda items all right and silence is loud all right um okay uh next on the agenda is recognitions mr gibney yeah so we have one of our guests with us distinguished guests but we'd like to recognize dr robin johnson for 40 years of service and that's just an amazing accomplishment and definitely something that we don't
003see all too often in education it's a rarity and so we appreciate your commitment and everything that you've done for our students and school school community and certainly we wish for you to be a continued part of our school community and mr rogers would you be willing to present dr johnson with her plaque [Laughter] yep it's in the lobby and you also get your your gold pass so you can come uh your complimentary entrance to gcse events yes okay thank you very much thank you thank you very much people and um unable to uh to be with us tonight um but certainly another a great accomplishment nonetheless um elizabeth spencer for 32 years of service she's also retired from gcse and we definitely thank her for her many years of service and what she has
004done for students and definitely wish her well in her retirement and hope to see her around as well [Applause] all right next on the agenda is the approval of the consent agenda so first we have the meeting minutes from may 23rd 2022 before the executive session meeting minutes and then we have the may 23rd 2020 regular board meeting and then we have the allowance of claims mr yes um in your finance packet you'll see two regular payrolls for the month of may the first one was dated may 13th and beginning last month we now have the details of the payrolls which you've seen there did anyone have any question about the details of the payrolls is this something we're going to have for now on you will her state board of accounts in our last
005audit so so the the first payroll for may was dated may 13 2022 for a total payroll of 587.12 and as usual we've got accounts payable for payroll taxes and retirement total for um for those items was a hundred and twenty seven thousand six twenty three twenty six the second payroll in may was dated may 27th for a total payroll of 441 000 30.78 and along with that can be accounts payable for payroll taxes and retirement 126.38.16 and next in your packet you'll see the prepays for the month of may total pre-pays 316 000 for 68.74 there's really nothing unusual on this list as you can see energy costs are up just a little bit in the last couple of months as we've had a hot couple of months too and then we had three
006payrolls in april so of course the state and local taxes were a little bit higher that we paid for april so those will be a little bit higher for for the month of may and then um we're ready to move on to the regular claims dated today okay all right we've got a packet of regular claims here for you dated june 27 2022 did anyone have any questions about any items for this month i did not i do now i haven't done okay all right total claims dated for today uh june 27 2022 190.27 and we're ready to go ahead and move on to the fund report balance in education fund two million three hundred ninety six thousand six eighty three fifty nine balance the end of may 2022 for operations 642 thousand six eighty
007three eighty eight if you go ahead and go to the last page which is um page five total for all funds is six million five twenty five seven 770 241 and then next in your package you're going to see the depository statement and bank balances for all banks ending may 2022 you see the bank balances there at the top the second rows you're going to see the outstanding checks so bank balances minus the outstanding checks gives us a balance in all funds in all banks of 6 million 525 772.41 if you look at the last page of the fund report you'll see that those both balance and then again per state board of accounts we've got and we've last month was our first month doing this anytime i do a transfer in between funds you
008need to acknowledge that and sign off on it so you'll see the fund transfer postings for any fund transfers that i made this month and they are all individual but then they'll be the final page that will be the total of all the transfers it's no negatives they should all balance out okay anytime i transfer from one fund to another another that should never affect our final balance okay so the total that i was uh that i transferred this month from one fund to another was 234 994 dollars and 17 cents and then next in your packet you're going to see the expenditures for the month of june out of bond 2021 balance forward from may 2022 was 3 million 859 984 64. you've got your expenditures for june 2022 our total expenditures to date
009out of bond 2021 3 million 950 and 87 cents and i think that might be it pending any questions i'd like to submit for approval with the side of our building missing i imagine that 3 million is going to go up here i was actually thinking the same thing today when i was reviewing this so it's probably going to go up pretty quickly i will make commercials we also have the personnel we do oh yeah so there are uh personnel reports uh one and two which are online and they're also posted on the door um so if anyone has any questions about those or would like to review those so with that um what would someone like to make motion to approve i would finally like to make a motion to accept the casino all
010right second all right so we have a motion in a second do we have any questions all right all in favor all right and anyone opposed all right motion passes and so like to welcome hi everyone to becky mcpherson and her family becky is was just approved as green castle middle school principal yeah [Applause] all right welcome so moving on two reports from the assistant superintendent dr french hi good evening so i just wanted to touch base on a few things this summer so this month we wrapped up our stem camp on our first hopefully first annual tradition here um for the fab lab facility and so i like the the procedure and the setup that we we created we had high school and middle school teachers that were interested in applying or using the
011fab lab in the fall come to a two-day boot camp this month and then they had the opportunity to immediately apply that because they volunteered to work the student stem camp and so they had a chance to actually work with kids over what they just learned on the laser cutter and 3d printers and all of that so great feedback from everyone we had just under 20 students um but from the kids from the teachers it really built some momentum and some excitement around that so we're really excited about that hopefully that can continue as a kind of a general summer thing we can scale up so we're excited about that um also this fall we're going to be kicking off our elementary reading adoption for all of our k5 that's an entire year-long process so
012that'll be made up of committee of teachers and administrators we'll also send invites to the board at different points along the way of that process but the goal is to have a recommendation and ask for your approval early in the spring for our k5 reading adoption we're also going to be looking at updating our math curriculum at the middle school that'll be a much smaller process as we're dealing with only three teachers versus all of the elementary teachers so just as a way to kind of fill in those holes and make sure that we're vertically aligned in our sixth seventh and eighth grade math um and make sure that we're supporting our teachers with as much as we can as they're trying to create not a math teacher a reading teacher by trade but i
013can't imagine how difficult that would be to create a new math curriculum and keep that vertically aligned at the middle school level it's very challenging so we want to support them in that way and then also you'll have an approval later on an agenda but we are requesting um ap textbooks so they have not been updated in several years um so that's something that we're looking at doing for a few different courses um they are very costly and so we are going to purchase one classroom set and then divide that cost over four years so that we can um help make that more affordable for the families because we know college textbooks are expensive um so being able just to keep a classroom set will at least keep that a little bit more affordable and
014then we still have the most up-to-date materials for our kids so any questions sounds good yeah i like camps in the summer just in campus more fun than summer school okay thank you all right thank you very much um and now the superintendent report mr gibbon yep so first things first fairly soon we'll be announcing registration for next school year and so for current students it will be july 11th through the 31st that will be open online they'll be in a school messenger go out with that link so families can get registered for next school year and for new students or students new to our school corporation it'll take place on july 21st from 10 10 a.m to 7 p.m and that'll take place at the school those students would attend and we encourage new
015students and their families to make appointments so that way we can make sure that there's someone available to see them and to meet with them and on top of that we obviously know when that was last month it seems like two months ago or three months ago we just exited our audit with the state board of accounts and so i believe that's been that's now been posted publicly for anyone wishing to uh to see the results so excuse me so continue to continue to do a good job with that and balancing the books and making sure we're we're doing what we're supposed to uh supposed to do appropriately and yeah so just an update on that and then uh he stepped up for a minute i think he had a long drive um but our
016there he is but our district is buzzing with construction at pretty much every building except this one although we have a garage full of supplies and technology so the transportation center we have our new maintenance building that's going up walls and trusses and roof are up and so we're making great strides there and then at the three primary schools they were about i don't want to put a timeline on it but they're they're heavy into the secure entrance projects and i don't know if you're talking about specifically that but i'm going to turn it over to mike montgomery to give us an update hello everyone i don't know exactly how much time you'd like me to spend i could spend a couple hours talking it all over or maybe 10 minutes would be a good
017good amount it's a beautiful night so we've got a few pieces of information to touch on tonight one of them is a reminder of the budget and uh because it's it's always good to know that it's holding and there's no surprises so i can zoom in here a little bit that's good you can read it okay yeah okay um you know basically nothing's changed you know we're got the last bid package going out here here literally in a few days and that's going to encompass the middle school renovation work some additional work at tz dear meadow and ridpath as well as the high school parking lot so really the the next budget test is going to be see how those bids come in in a few weeks here and then i know that the next
018bond issue is planned so to give you a little bit of a reminder of the scope of the work at the middle school you can see the blue area is the renovation at the entrance way in the administration area and a lot of that's because of the the secure entrances that's being installed there the pink area is the media center and library and then the yellow area is the science labs and the designs of all those are essentially complete and about ready to go out to bid at the at the main entrance you can see some of the work that's going on there actually i think i put in the wrong one but it's it's moving a lot of the staff across the hall and creating a new reception and secure entrance area there actually
019that is correct the area where it's reception is actually that hole in the roof so it'll be roofed over and that was we tried to resist any new square footage but at the end result was this was the right way to do this particular project um this next one is at uh um um rit path elementary school and i'll see if i can well i think i'll just talk about it a little bit um the the the um there's two pieces of work at red path one of them is a secure entrance which is under construction now this last piece of work that's going on with this bid package is a renovation or repair of the exterior eifs exterior insulation to finish system looks like stucco it's really held up pretty well over the years
020but there's one area kind of the upper photograph second from the right that's delaminated a little bit you can see it's it's it's it doesn't have an overhang which is uh something you'll probably have to do this again every five ten years because it that particular product does a lot better when it's protected and then the other area that's happened is down at the bottom the mowers have hit it so as part of this project the efus is getting repaired and then we're taking a bid for a mow strip so that the guys don't aren't attracted to trying to get too close to the building so that's really the only work that's uh part of this project at red path and then at tazonagas as you know the the contract has already been released patterson
021horth is working on sealing the building up and the upper right photograph there's another one that's a little bit better coming on they actually there's there were many gaps all the way around the perimeter of the building they are spray foaming this they're putting up sheet metal aluminum sheet metal and spray foaming and it's working great they spray the foam and then after the foam goes up they spray a fireproofing coating so that there's no burnable materials in the in this area above the ceiling and from the time they got it mostly done you could you could start feeling a difference and just as a reminder once they get done tsi energy is going to come back and test the building again because they advised us it was so leaky that there's so many they'll
022find more once they're able to pressurize the building um so uh we're on the right track here with getting this taken care of this is a reminder at redpath elementary the secure entrance which is the image in the upper right is under construction now it shows the office area floor plan there actually there's not a lot of work here there's a new glass wall being basically there is a glass wall that's being moved back so that the the visitors actually come into the office so they can't just walk straight into the building it's pretty minor but it is in process and the contractor is doing a good job and all this work we were pretty nervous that none of it was going to happen during the summer but because we got a good bid an
023aggressive contractor and it's working out but most of it's going to get done this summer at deer meadow the lower uh right floor plan is just a kind of reminder that that one was really set up pretty well the only thing that really happens here is cutting a door from the vestibule into the office and moving an exterior camera around for better better visibility so it was the least obtrusive then some of the new work that's going on with this this bid um this is the floor plan of uh tazonicus and around the edges you can you can see the sidewalks and early on in this project we had theorized that some of them some or a lot of the moisture in the building was a result of poor sight drainage that was getting back
024because there weren't any gutters on the building things like that and then if you remember there was kind of a study of four different areas groundwater through soil borings underground storm sewers through uh sewer cams uh the building pressurization as well as checking the mechanical systems and it turned out that the culprit was the uh the leaky envelope of the building which is being addressed so um we've gone back and really looked at what should you do now with the site and uh what we really discovered was the site drains pretty well um all the pipes underneath are in good shape it's on a hill so through conversations with mr gibboney and the owners rep kramer companies the concrete's in good shape you really just have a few areas there and that's what we're taking
025care of as part of this and you can see up there just an example in pink um is the walk coming out of the gym door um at the bottom of the ramp they get they get water trapped there so we're cutting in a swale and a uh a uh perforated drain up there the other pink uh that's uh the second one down is a sidewalk and set of stairs that's kind of in bad shape and it's going to be rebuilt as part of this the third pink area to the right is an area where the sidewalk that goes into the special needs area that needs to need some correction there so those are the types of things that are going on with this with this project and then to go on with a few
026other photographs here oh this is a better photograph of the foam that's going above the ceilings sealing up the perimeter and i think they're scheduled to be done with that now they may already be done with that so it's gone pretty fast some images of the exterior in the upper right is the fascia and soffit at tz and this is an older photograph you on your own you've replaced these light fixtures so part of this project is going to be to paint that soffit and the second photograph down on the right is the fascia which doesn't show up very well but the paint's really thinned out so those are the types of things you've got an opportunity to do here that we're including in the bid um the left two photographs just shows was part
027of this going back and forth with uh with mr gibboni and the discussion of what should we do what needs to be replaced the upper left is that sidewalk coming out of the gym area that the water backs up under the door the lower left is that set of stairs that's going to be replaced you can't see it well from the photograph but they're all kind of cockeyed and the railings are rusting oh lower right is a glass block and frame into the gym there's a couple glass blocks are actually broken and paint the frame and the upper upper right is really just an example of the quality of the concrete that's more typical at the building actually it's been really pretty well kept up over the years and then this is the high school
028parking lot and the lower right is probably the more typical condition of the parking lot the upper left is in the northeast corner where it's in pretty bad shape and then you can also see the light pole base the concrete's actually in pretty good condition the heads of light fixtures you've replaced not too long ago maybe four or five years ago but the poles are in bad shape so this project and the pull they all burn so the electrical is fine so this project is going to include removal and replacement of the poles and reuse of the heads and maybe an alternate for new heads but in general the biggest cost is staying in place and replacing the poles and then the upper left that particular area pavement is going to be cut out and
029replaced all the way down to the base but the rest of it is going to be milled down about an inch and a half and then about two and a half inches put back so it'll be up about an inch and a half on the curve because it's it's not very thick and uh if they mill it down enough and put and repair the deep cracks that go through that that will have a nice new surface it drains pretty well it has good outlets in it it's just cracked over the years and it's repaired this is a site plan of the parking lot and in the upper transfer transfer lot well this is the east i'm sorry no that's the parking lot yeah the east lot at the high school and at the very top
030is washington street and you can see there's a curb cut that's being added and actually the contractors put one in for a temporary so that the kids can get in and out and that's actually been designed by the city prior to this project really starting to help with everything so that's being priced by the intention was for that this city to partner on that and then basically the parking lot gets milled down and re-striped um that island down towards the bottom there that's right there that's coming out um everybody universally agrees is more of a pain in the neck than everything and then the striping is going to run across up at the top so that there'll be cars parking so you don't get that drive through there's a lot of discussion about that and
031i'm sorry to interrupt you are we thinking about how students are getting out of there because i know we have the temporary one right now and i understand that that's it's going to be permanent but that's really congested in there when when school lets out so just something to think about yeah we'll have access off percy julian or washington there's no it gets really just gets real there's no best but there's better yeah we're doing we're working with what we can unless state wants us left let's just punch out onto veterans memorial so this the stairs on the left-hand side that go up from the parking lot are taking an alternate to rebuild those and put new railings up there also and then one of the other kind of important topics here is towards the
032bottom i'm going to point here right in this area here last year when uh the school was describing concerns and things to take care of there's a general concern that that is the transfer lot or the the north end of the transfer lot and when the buses are in there and all the kids are out transferring buses there's not much to keep somebody who was so inclined to just drive down through there and so this project would include barriers electric barriers at the two locations shown here and the base bit is going to be the lift arm but we're going to take an alternate for these electric ballers that actually come up out of the ground on with a remote control if you've you know you don't see a lot of them around here i
033guess they're at lucas oil stadium which we can go look at and see and talk to them about how they operate but you're not getting through these things they're they're heavy duty and they're designed for military installations in a lot of ways or heavy crowd control and then also there's going to be another set of them at the south end of the transfer lot so you can contain that that whole area whole area through there so there any questions about any of that before i keep going here did we tell our new middle school principal we were going to tear up the building before she could get out of it yes she didn't run away media gone through the centers process and uh our staff's work with the schools and i think everybody's pretty excited
034about how to turn along we just thought it'd flash these up so you can kind of see some of the design drawings that they've been working on you didn't have to go through the hard work at the time you just get the benefit of it yeah she gets to pick who gets a new classroom versus a non-renovated classroom from that one again you can see the floor plan and some of the other areas are remodeled and it went backwards but you can kind of see up in here there's some remodeling of these areas reorganization with that and then there's three classrooms along here that fill in where the administration was and so this area gets pretty significantly changed and the administration a lot of ways moves across the hall just a few views of some
035of the things we looked at office area it's nice having the nursing station have an exterior exit out of the building did you get kind of a general feel of some of the color schemes that are going back with the new finishes without spending too much time on each one and then one of the other things you don't have to like this yet okay but one of the things that we we got into was okay what do we do at the at that entrance or the middle school and uh we started coming up with a variety of ideas some good some not so good and then we kind of stepped back and said okay we need to draw an elevation of this entire campus all the way from the west or south end of the
036middle school all the way to the high school because you've got a lot that's going on at the connector piece of the high school we've got an opportunity to kind of pull it together including the existing south or east entrance to mcinally so we've essentially got that complete and we're ready to kind of start talking with mr given you with it but along with that a company called sign works is starting to work with the group to work on the overall branding and graphics and we thought we could come up with something here but i think we all agreed it would be better if it was all consistent with and there's a lot of interior opportunities for that we do have about 250 000 plugged into the budget to to do those types of things
037so when you get all done it's not just about the building it's about branding and you know making it have some school spirit to it and things like that so uh so when you say we don't have to like it yet no is that is that the that's not the final one okay okay all right all be all right okay i wasn't sure if you were saying you'll learn to love it okay yeah no that's me saying i don't like it okay you know we go probably like a lot of the debates you guys have you know where the first time they come up again you know this is not no and uh that's when we realized that we were just shooting in the dark you know we needed to have a consistent theme that
038had a reason to put purple on the outside of your middle school or maybe not once we get done with the process so that that's what i mean i might say that differently next year see on the right hand side the darker purple is that you have four science class well really three with the core area one of them i think is a language and yeah language arts for his history sorry but the design that was uh worked out and preferred by pretty much everyone involved was to go to three rectangular rooms with a prep area in the center and so all of the educational work can be done in the classroom rather than trying to move back and forth from to a center lab and it creates a little bit larger remodel project because
039it takes that whole area including existing classrooms and remodels them but ends up with a very usable space that i think everybody's pretty excited about and if you remember some of the conversations about the high school it's the same basic scope all new case work all new cabinetry all new plumbing all new you know it's basically new rooms and then the the last component that is being bid as an alternate on the middle school basically the systems are being reused it's not a a new infrastructure project and that was the instructions that was that's really this project it's not an infrastructure project except where we absolutely have to well just a few weeks ago our mechanical engineer had been going through it and they realized that the way the plan had shaken out it would
040really be beneficial at this time if you could replace one of the main air handlers and they estimated it was i think about 130 000 so we're taking an alternate for that and it sets up on a mezzanine because once all this is kind of torn apart it's the right time to do something like that if we if we can afford it so we'll be seeing that number when all the other numbers come in and on the high school um it's it's it's moving along maybe you saw the south end of the gym was east south end of the south gym was removed um you know we've run into some obstacles but the contractor's doing a pretty good job of overcoming them and moving on so not really no uh negative to report here i
041might add though that you created a lot of phone calls for us when we uncovered the tiger and the old senior bench the alumni was all meeting in town too social media it was beautiful to see it again after 15 years i think it's been covered yeah yeah we were surprised i was very surprised so do you have any questions on the middle school end of the i know this is a pure guesstimate when are we thinking about the science rooms and when is that construction we haven't even talked timeline um because we haven't got a bit out now certainly that'll be the next thing is we'll discuss sequencing and phasing now that we have our new principal and get to get help with that and work with staff through that kind of like how
042we did the high school but a lot of that's really going to depend upon the feedback that we get from the contractor as far as order certainly the science labs are going to be much more involved than you know some of the other areas so we haven't gotten that far yet okay michael may asked a question on the senior and the parking lot for construction we enter the field there is there anything we can do about the rocks and stuff and since you tore up the sidewalk there's a lot of people a lot of traffic sometimes that walks across that out there yeah and it's it's kind of a i think maybe a little bit of a safety factor well i know what what your thinking is on but you know it's really since it's
043going to be there a while it's not very big if it really is an issue there's really no reason they couldn't put in a temporary piece of concrete sidewalk there i think it would help in the long run if we could do something yeah it's one of those things on the plans we didn't really give them a lot of information except said temporary entrance for construction well that's what they put in and i i probably would have done the same thing if i was bidding it you know i'm trying to be below bidder and now that we've lost it for a few months it might uh benefit from a piece of concrete or asphalt or something thank you for that i appreciate it thank you mike okay thank you very much all right some good
044stuff all right so next on the agenda is old business and there is none uh so we'll proceed with new business and first is uh the approval request the the appointment of uh brittany blackheart to a four-year term on the parks and recreation department or i think it sounds great i'll make a motion to approve second all right let me motion in a second any further discussion all right all in favor uh anybody post all right motion passes um we have an approval request for the appointment of jamie neese to a four-year term to the putnam county public library board so i'll second all right motion in a second um all in favor aye aye all opposed all right uh we then have an approval request for uh standardized food contract and that is they
045just supply our cleaning and sanitizing products and debbie carrico has recommended made this recommendation so i recommend them board approved solution contract well second all right promotion second all in favor aye aye any opposed all right um next up is updated textbook rental fees for green castle high school yep so this pertains to a few additional textbook purchases for some of our ap courses that were included in last month's text textbook rental uh fees of approval so we were just wanted to update those to include those before we open registration you said that they were going to be for the classroom did the students get to take them home no they'll be they'll be shared so that cost will be divided amongst a larger group okay all right um all right and that moves us
046to the 2022 transportation um and looks like we have two so uh uses of the buses for perennial express camp which is uh july 11th through the 15th we need to do this both together yeah and also you the use of buses for the putney county summer nurture program which is about over june june 1st through july 1st yeah so both these programs make this customer request each year we've been doing it for i don't know however many years yeah somehow it just wasn't ever formally approved and so that's why we're seeking this approval if you took in consideration the price of gas i hope best we can yes that's a bad question yeah and i think they might understand that buses are driven by some employees our employees yep and then we're reimbursed costs
047yeah i'll make a motion go through second all right there's a motion in a second to approve both uh all in favor aye aye any opposed all right um and then we have an approved request for special education services that's the 20 20 22 2023 line the low vision services contract with all bernstein and then there's the 2022 the assistant school psychologist contract with jamie landry yeah so these are all especially positions that um mrs sullivan has recommended the assistant school psychologist contract that's due in part to dr ayat working towards retirement and wanting more fewer days and so this will keep dr yet on board but allow someone to help fill in some of the gaps and this is actually going to reduce costs to the district for what we paid for during the
04821-22 school year i'll make a motion for improvement all second all right let's motion in a second all in favor all right all opposed all right we'll surpass this um and well we've had a lot of good information this meeting this is always one of the best parts but uh so we have approval requests for donations uh there is hutton county community foundation to green castle high school band in the amount of 712 dollars and 11 cents snap mobile inc to green castle high school track and field fundraisers in the amount of 3580 and west central solid waste district to green castle middle school kitchen in the amount of 400 with the hefty thank you i make a motion to accept them second all right so motion in a second all in favor aye and
049anybody opposed all right that motion passes all right what um all right and so we do have uh other business yep so mr gibbon yep so seeking approval of the high school intercom o'clock refresh project through a new era of technology at a cost of 94 137 we currently work with new era on our current pa system and bell system and so again this was in the larger project and as a line item and so i'm just seeking approval to move forwards with that we did invite three vendors to bid but ultimately only new era submitted a i'll make a motion that we approve it's not in no they haven't done the work yet no no no i mean like it was an initial thought process yes all right we have motion second all in
050favor all right anybody opposed all right emotion passes all right well if there are any other comments all right well then um that brings us to germany so we just need to make a motion to adjourn i'll make a motion to attract i'll second all right hey motion a second all in favor all right all right that's it thank you thank you very much welcome yes welcome yeah you