001to order with the pledge of allegiance of america and to the republic for which it nation stands god indivisible with liberty and justice good evening and welcome to the regular may meeting of the greek castle school board first item on the agenda is adjustments to the agenda yep so i don't have any adjustments to the agenda for this month okay next item public comments regarding anything on the agenda tonight are there any comments about agenda items okay here we go next item is recognitions mr gibboni yep so as is customary students of the month we want to start with red path okay so mrs b nominated quentin stidh as student of the month because he has shown so much growth as a kindergarten student he comes to school with a positive attitude and is always
002wanting to help his peers when they are having a difficult moment in one specific example quentin noticed that a student from another classroom was sad and crying during recess he asked the student to play with him he was able to build a friendship with that student and still continues to play with him during recess each day he is always willing to help others who are hurt or feeling sad and it has been a pleasure to watch quentin grow and learn both in class and with his peers [Applause] there you go okay mr mcqueen it's my pleasure to introduce to you ali salzman ellie is a first grader in laura brentlinger's classroom and mrs brentlinger nominated ellie writing ellie has been such a bright star in my classroom this year her heart is so kind and
003she's been a huge helper to me with another student who needs a good example she has shown loving caring and selfless behaviors throughout the year and we really appreciate that for kids this age to be caring and selfless is is so notable ellie has worked very hard to improve her reading her writing and her math skills she has been a true gift to our class ellie salzman [Applause] mr welts i'm sorry mrs rhodes and mrs sasebo my apologies so usually mrs rhodes introduces the student of the month but dean and i have a history because okay so as you know i do some of the discipline at school and when dean was a third grader dean had a running place in my office nearly every day in third grade and i would call home to
004mandy his mother remember and i said mandy one of these days i'm gonna call home with a really good report for you so i called her last week and i said mandy today is the day today i know i'm like no this is really good today so dean was nominated by his teacher mrs fowler who is so proud of him so i'm going to read to you what mrs fowler said are you ready i am so proud of how much dean has grown both academically and behaviorally during his fifth grade year dean comes to school every day and puts forth his best effort during class he asks great questions and thoughtfully contributes to our classroom discussions we affectionately refer to him as our resident fact checker dean has demonstrated good citizenship by being respectful to
005others and being accountable for his actions his sense of humor has made our class interesting but in a good way it has been a pleasure to have dean coeffer in class this year i look forward to watching him continue to grow and succeed good job [Applause] so hi good evening our green council middle school student was not able to make it tonight but i wanted to recognize claire langdock her teachers have said she is amazing very studious and sweet claire is always polite and prepared she is kind to others and respectful of her teachers she is a hard worker that takes her education seriously she wants to ensure that she is prepared for all assessments and always looks for places to improve if she struggles claire langdon hi our student also had other obligations tonight
006with some sporting events we have chase carrington he was nominated by mr hankey chase carrington exemplifies a positive mental attitude he's never seen without a smile on his face chase brightens the room with his positivity and encouragement for his fellow students even when faced with difficult challenges i think he had four surgeries this year or frustrating circumstances chase always rises to the occasion with a smile on his face and good-natured comment it was a pleasure to nominate chase carrington for the student star award for attitude [Applause] okay next item on the agenda is approval of the consent agenda which consists of meeting minutes from the special meeting of october 18th and the regular board meeting minutes from april 18th and april 25th the allowance of claims financial report and personnel reports part one and two
007that are hanging on the door and on the website so this is wrong hello everyone i hope so okay um for the month of april we're gonna look at three payrolls in april your first payroll was dated april 1st and the total payroll for that payroll was 386 seventy 0596.71 you'll see a bit more detail in your reports this month accounts so if we have any questions about that you can let me know and we can we can address those questions but you're just gonna see a lot more detail on these reports along with that april 1st uh 2022 payroll came again retirement and payroll taxes a total of 111 000 128 14. then the second regular payroll in april was dated april 1 15 and total payroll 440.29 and along with that came the
008accounts payable of 126 209.68 and then the third payroll for april was dated april 29 2022 for a total payroll of hundred fifty 444 dollars and thirty two cents and for the payroll taxes and retirement one forty one ninety dollars and four cents did anyone have any questions about the payrolls for april okay well we'll just go ahead and move on then to the prepays prepays are dated um april marks yeah april 1 through april 30th 2022 total pre-pays for the month of april hundred fourteen dollars and thirty five cents and the reason that's a little bit higher this month is we had that payment to piney for the um redpath dear metal hvac project that was the payment for that this month and we did that in a pre-pay so we got that paid
009timely did anyone have any questions about the pre-pays for april nope okay well we'll go ahead and move on to the claims dated today may 23 2022 i can point a couple things out here we um obviously were we were working on buying the student devices new devices for tz we did that we have the total payment in full this month that was actually paid out of one of the gear grants and then the emergency connectivity funds so that was something a bit unusual this month did anyone scan through here and have a question about any of the claims stated today i'll be curious what the comparison of course the school's ending but the fuel expense yes it has gone up not just fuel yeah the fuel has gone up and and of course utilities
010electric gas yeah unfortunately um the total claims dated today may 23rd is 580 841.35 are we ready to move on to the finance report for the fund report okay all right uh total um and education fund the end of april 2022 2 million 260 054 dollars and 23 cents balance in operations 883 258.76 if you go back to page five you'll see the total for all funds is six million seven hundred forty eight thousand six hundred thirty two dollars and eighty eight cents and next in your package you're gonna see the depository statement you're gonna see the balance in bank two is the first one and the second is for bank nine we've kept a little bit in there okay we want to keep that account open just in case we would have to use
011it i didn't want to completely close it out yet having questions about that i'd be happy to answer that the operations account you see the balance there and then you had asked about the tcu that um the uh the share plus account that we went ahead and opened up now you're going to see the balance there and it's less seven dollars okay we did have a wire transfer fee we had some other fees i was able to get removed but i could not get that one removed but next month you're going to see that balance go up because we're obviously going to have some interest that's going to show up next month so we're going to see some profit there next month and then you're also going to see the outstanding checks for each bank
012and then at the bottom you're going to see april 2022 fund balance for all uh bank balances is six million seven hundred forty eight thousand 000 630 288 if you go back to page five of your fund report you'll see that those book balance to the penny and then lastly in your finance packet you'll see the expenditures for bond 2021 for the month of may did anyone have any questions about any of those expenditures this month no okay so july 2021 through april 2022 total expenditures was 3 million 379 343 29 we've got our total expenditures for may so our total expenditures to date out of uh bond 2021 is 3 million 859 984 64. hear that the audits went well so thank you for all your hard work thank you i have to tell
013you it was a lot of work and i'm really really glad that we did it because it paid off so and thank you all for your support and and um hanging in there with us while we got things cleaned up we appreciate it a public report will be made available at a later date right okay great thank you very much uh can i get a motion to approve the consent agenda solo second motion a second any discussion ready for the questions hearing none all in favor all right all opposed motion passes next item on the agenda is reports and the first being from sister assistant sister superintendent so next month i'll have data for you i'd like to go over the impact of the after school programs and we'll have ilearn and i read and
014we'll have nice graphs and be able to dive into that and hopefully our county schools will be released too because right now we just have our own score so it'd be nice to see that in line of our peers so as you know the middle school after school program is wrapping up year four of our grant we're closing that out so i'm gonna make sure we look at the impact that that program has had and enable all the families that we were able to serve over the four years um so as we're wrapping that up our elementary program we're just finishing year one so looking at that data too i'm excited to see what results that presents um we will be moving the after school program from elite to tc just because our we're going
015to be working with a smaller budget through a different grant and so we have a facility rental that we we use with our partnership with with elite um and then we'll be able to scale back on transportation as well so that we'll have some cost savings there um and then we'll still have our partnership with the ymca and they'll be moving back to red path so we're still providing those things as much as we can we're just kind of changing locations we can serve more students um and then mrs ward is here tonight with dory who's celebrating her first birthday so she's going to be here to celebrate with us yes so we have our celebration on friday it's on social media oh yeah okay it's on it's on social media but um the kids
016loved it we had cupcakes dory had she had her favorite vanilla wafers with some whipped cream on it and so the cupcake the kids made cards and they just had a blast so it was a lot of fun and next year i've already talked to area 30 we're going to partner with their culinary program and they're going to make cookies for the kids next year so but yeah things are going great the putnam county foundation they came they had a couple representatives there um and so they're going to be spotlighting her in their annual report um this summer so that'll be exciting too and they said that if anybody other schools are interested that they would be happy to support other programs in the future so we've had good success with dory yeah she's a
017good girl she is she girl yeah at home when the vest comes off she gets a little crazy a little puppy in her still but it's good that just makes her normal it does i just want to i just want to say that i love cupcakes and i'm always asking about dory so i'm a little disappointed i didn't get invited to the party hey i sent that invite out so next time next yes next time we'll make sure you get some sponge but yeah do you guys have any questions anything no okay perfect thank you yes thank you thanks for bringing her yes no problem that's all that's it okay next is the superintendent's report mr gibbon yeah so just a couple of brief things this month obviously construction is underway at the high school
018and is set to ramp up here after we complete graduation um we'll start to start to dig out and excavate in between mac and alley and the high school we've got our temporary entrance in in place and it'll be in place for some time so things are things are moving right along and definitely appreciate the staff and the students the community their patience and cooperation because it's challenging and frustrating as the fence moves and as location moves but it's all going to be worth it in the end and then we're getting ready to kick off we had a kickoff meeting uh getting ready to begin the secure entry work at redpath dear meadow and tz so those are secure entrances that construction will take place this summer along with sealing up the building envelope so
019finally tackling the humidity moisture issue and just the overall the way the building leaks um there so hopefully we'll realize some savings on our utility bills as well so those things are ongoing and then at the middle school finishing up our focus groups and design for the updated media center science labs and new secure office and entry there as well so we'll be putting those out to bid mid to late june awarding hopefully awarding a bid or not hopefully awarding a bid mid to end of july and then issuing issuing bonds and beginning that process as well so things are very busy but they are they are moving right along and i do think we are in a good position that we sold bonds when we did and we awarded construction contracts when we did
020because you know even though we're seeing inflation and maybe headed towards a recession i don't think things will ever quite come back down to where they were so we're ahead of the game with that and moving along and then we added to our state state championship academic teams we had two more state titles i don't remember what subject specific those were but we still leave the state in any class or excuse me based on enrollment like we are the tops in indiana so our students and staff members put a lot of hard work into that and uh tennis our girls tennis team are sectional champions and we'll compete at crawfordsville tomorrow night so that's really exciting and then we swept the county championships um we took all five um this spring and so that's another
021accomplishment so we're really achieving you know on on the athletic fields in the classrooms um and certainly you know in our fine arts as well we had um celebrations and accomplishments there this spring as well so it's just a great way to end the end the school year and just appreciate everyone who helps contribute to that and then obviously you know we'll be kicking off summer school and our stem camp at the middle school summer school at dear meadow the high school summer school program is going to be at the middle school this year so we can vacate the high school but those programs will kind of be upcoming and then one of my favorite times of the year is graduation on friday night and being able to celebrate the students and award them their
022diplomas so exciting time tomorrow obviously the last student day and then finishing off the following day with uh with the staff day so overall positive into the school year okay thank you next item on the agenda is old business we have no old business so the next item is new business and the first item oh do you want to present all these at once um we can i can just kind of give you a summary of what they are okay if that's helpful the first thing is an approval request for some resolutions yep so the resolution determined so resolution determining a need for a project so what we have to do it's it's required by statute and the board determines that there is a need for the project and the project is to finish off
023the remaining projects that were previously shared but due to escalating costs we needed to secure some additional financing and funds to complete projects that the public wanted us to wanted us to finish while still maintaining our debt service tax rate and not seeing an increase to the public on that resolution reapproving the building corporation so in order for the building corporation to not for profit corporation to issue the bonds the irs requires that schools approve the building corporation and authorize it to issue tax exempt bonds on behalf of the school district so that's very similar to what we approved once before and then along the same lines is the resolution proving form of an addendum of addendum lease and very similar this is something that's typical with lease financings used by school corporations in order
024to borrow for renovation and construction and the building is currently subject to a financing lease so what we're doing is we're supplementing that lease and that's the reason for the addendum and so the building corporation will use the bond proceeds to make the needed improvements to the building and therefore the lease rental will be sufficient to pay the principal and interest due to the bond holders and then the final resolution is approving first supplement to master continuing disclosure undertaking undertaking and issuing bonds and this just deals with the securities and exchange commission there's a requirement that the school corporation enters into uh first school corporation enter and first supplement to master continuing disclosure and taking forward issue bonds and we've previously entered and type this type of agreement and so we have to provide timely
025financial information to the sec's database and provide notice of events so these resolutions are all kind of standard we've passed them before earlier this year earlier this year and so this is just the next step in the legal process of what we have to do we had a building corporation meeting earlier today and went through that went through those steps as well so it'd be my recommendation that the board approve these resolutions as presented i make a motion we approve these resolutions as presented a second okay we have a motion to second to the questions hearing none all in favor all right all opposed motion passes next item is an approval request for an overnight basketball camp to st francis university yup so since it's an overnight trip it requires board approval and the boys
026basketball team is traveling so they have the proper chaperones and procedures in place and it'd be my recommendation to board approve this request one second okay with motion in a second um all in favor aye all opposed promotion passes next item is an approval request for the second reading of the 2022-2023 building handbooks yeah so again as is customary uh the end of the year the building principles have submitted um the buildings have submitted their updated handbooks for next school year and we've reviewed those and now it's time for the board to approve approve them so that we can send them off to print and have them back in time for next school year to okay they'll make a motion to approve a second okay a motion in a second any questions or discussion okay
027hearing no in favor aye all opposed motion passes next item is an approval request for the activity bus purchase yeah so earlier this year i don't remember i think it was in the winter we were notified that midwest would be unable to fulfill our school bus purchase activity bus that we had ordered or we had actually had board approved and ordered in the fall obviously we're not very pleased with that and we still have a need for a new activity passenger bus and so um kyle and i worked with curling bus sales and we've secured a some pricing for a activity passenger bus it is going to cost have the exact number here in front of me but it is a few thousand dollars more expensive than the bus that we had approved in the
028fall but it's still the low bid right now and we do have a need and we have one reserved because the remainder they had a few left over and they're selling out so we submitted a letter of intent and uh obviously we want to move forward with that purchase with board approval tonight it could be my recommendation that the board approved the the updated purchase so they actually have the bus that we can buy yeah they have the bus it's a different vendor it's a different company and to be honest it might be a company that we look to even do more business with moving forward rather than the other vendor nice and i think i misspoke earlier it wasn't midwest it was mcallister that's right they could not fulfill it i make a motion
029we accept second have a motion in a second all in favor aye all opposed motion passes next item on the agenda is an approval request for the franciscan health sports medicine contract and putnam county hospital sponsorship agreement yeah so earlier this spring we were approached by putnam county hospital with the desire to become basically our health care partner for all of our needs so currently we partner with putnam county for telehealth they've offered a free wellness they offered free wellness screenings for our staff so kind of working working with that and offering resources and things of that nature and then wanting to partner with us to provide athletic training services for student athletes and in doing so by bringing in the franciscan alliance they have an established up and running ethic training service program it's
030very similar to what we have um right now with hendricks regional um but we think that that both franciscan alliance and putnam county hospital are going to be better better partners um in the long term they're our local hospital um you know currently you know franciscan health provide athletic training services in martin places like martinsville mooresville butler they're going to be providing services to roncalli so it's a very similar type of program but we're actually going to be able to add to the services that we provide in athletic training so rather than having one athletic trainer we're actually going to have two because we can expand our offerings for for our middle school student athletes and also obviously help supplement in the high school so we're adding for that and then putnam county hospital is
031a part of the sponsorship agreement they're going to make a one-time donation to upgrade some of the equipment in our athletic training room and then they really came forward and with some sponsorship sponsorship agreement dollars to where this isn't going to increase our our cost of our current agreement with hendrix regional so we're getting more sponsorship dollars and we're going to have better coverage for our student athletes so mr mr greenlee mr welts mr rogers and mr rector and basically our team we think that it's best for the long term and we would like to recommend and move forwards with franciscan health and putnam county hospital and then notify hendricks regional of our intent to discontinue at the end of our current contract which is the end of june this agreement is through 2025 right
032it's a three-year agreement more athletic directors not athletic directors but athletic trainers we're doubling the size of our staff no more cost to us no less cost less cost and we're working locally so yeah sounds good yep okay i get emotional approved so moved okay the motion is second any further questions all in favor paul opposed motion facets next is an approval request for the 2022-2023 textbook rental and student fees yeah so again another customary thing at the end of the year is approved in our textbook rental student fees for the following year um those were submit reviewed and submitted um to central office and now is the time to for the board to approve proof of those items i will i would like to note that if anyone's looking at the device rental charge
033specifically for tz it'll be significantly less for the next three years um based on a federal grant that um what's up basically four years based on the a grant that corey um worked to secure and so we're able to help defray the cost of that device um to to obviously help or help our families um it is significant i think it went from like i think it's something like 15 a month or something like that i don't have it right in front of me so that's right um so that's a that's a good thing to be able to help our families but they've all been updated and they reflect our course offerings for next year and it's my recommendation that the board approved these fees and rental charges thank you corey yeah thanks corey if
034we could get you to work on the state to where they're just paid in full that okay can i get a motivation i'll make a motion second okay you have a motion in a second any questions comments hearing none all in favor all right motion passes next item is an approval request of 2022-2023 stepping stone incorporated school psychologist yep so uh mrs solomon isn't recommending that we continue to work with dr ayat for the 22-23 school year she currently works with our staff and we'd like to continue to maintain maintain services we do believe that she might be getting closer to retirement and so we also have plans to potentially look for some assistance to kind of help offset some of those hours because as she's working towards retirement she's wanting to work fewer fewer
035days but we want to obviously keep her here and she's a valuable employee and just fits in really nicely with our staff so i recommend that the board approve continuing to work with stepping stone inc sounds good to me i'll make a motion we continue working with him second okay we have a motion second in a second all in favor all right opposed motion passes uh next item on the agenda is an approval request for some for the 2023-2024 and 2024 25 payroll schedules yeah so nothing nothing's really changing it's just outlines of payroll cycles for the next two school years maintains our bi-weekly payroll schedule and so it's my recommendation that the board approved these payroll schedules as presented if you kind of backing back tracking a little bit is we want to make
036sure that we have the correct number of payrolls in a year in a budget year and obviously in a contract year because we actually had to adjust it two years ago my first year here because we had an extra payroll and we can't have 27 pays and a 26 pay calendar year so this helps to project out the long term and make sure that we have the adequate time to make an adjustment if need be so there's no surprises okay quick emotional proof he'll move i'll second give a motion and a second all in favor aye all opposed motion passes next item is an approval request for the 2022-23 employee handbooks for hourly classified salary classified and transportation yep so again another customary item is those handbooks have been updated and reviewed and it's time
037to approve those for the next school year i'll make a motion to approve second okay we have a motion in a second any questions discussion okay hearing none all in favor all right all opposed motion passes next comes the best part of the evening the second question did the approval request for some donations first of all being the jackets really dalton trust of green castle high school champions together in the amount of mica foss bar mitzvah project to green castle high school boys soccer in the amount of 3 500 the putnam county community foundation red path primary in the amount of 1 000 and depaul university student page price to dear meadow primary the amount of three thousand eighty dollars yeah i make a motion that we accept yeah gladly second okay we have a
038motion in a second all in favor all opposed motion passes thank you next item on the agenda is the gcse return to in-person instruction plan which is something that does not need board approval correct so as is customary um only requirements from the federal government to all schools as we're receiving esther dollars is we have to allow public comment on our return in person instruction plan every six months and so this just falls in the next six month window it's already you know it's already posted we're not we're not making any changes but we do have to allow the public the opportunity to make public comment on our plan so do we have any public comments on the return to in-person instruction plan okay thank you very much next item on the agenda is other
039business does anyone have any other business so what is the relationship we have happening with ivy tech are there some classes being offered that's kind of a question sorry yeah so any high school any their ivy tech is offering and i don't think it's necessary even just our local ivy tech they're offering free summer classes to high school seniors maybe even juniors um so that's been publicized and that's been pushed and then um we've had we met with mr rogers jenny and i met with ivy tech and they had expressed an interest in providing opportunities for our students to take some courses on their campus specifically with i think it was psychology and sociology how much we've been pushing all right i know that i've been a proponent of it for when i was in
040eminence and now when i was here like this campus is really struggling and they're missing out on a big opportunity to get our kids over get them some experience get them an opportunity to take an ivy tech course and you know they transfer out so be it but a lot of times some of our students stay locally and there's good opportunity there and so we have that opportunity worked out and we appreciate that but i also understand that maybe there's going to be another change in leadership as well right so hopefully they'll continue that commitment um to us and look to kind of build built upon in the future so that's kind of what i know right now okay anybody else have anything to discuss another business okay hearing hearing none last item on the
041agenda is adjournment can i get emotional okay well actually you could just come up backwards and ask a question because there's we don't have comments at the end of the board meeting but if you have something to say you can you can come up and address this afterwards so at the be so at the beginning that so if there were comments for agenda items that's what we that's what we asked for at the beginning all right that's fine no got you yeah okay all right so can i get emotional here a movie second okay with motion and second all in favor all posed motion passes thank you for coming be careful going home you