001of the please states of america and to the republic for which it stands indivisible with liberty and justice good evening and welcome to the september already regular school board meeting uh first item on the agenda is adjustments to the agenda mr gibbon yep i don't have any adjustments to the agenda this month okay next item on the agenda are public comments regarding agenda items do we have anyone that would like to comment on one of our on an agenda item okay hearing none our next item on the agenda is recognitions mr gibson yep so um as we began a new tradition last year and recognizing uh students of the month for the great things and accomplishments that take place in our classrooms athletic fields in the community in our buildings we wish to continue with
002that process so if we have mrs johnson would like to begin i'm nervous too okay good deal all right well cohen is our first student of the month for um the 21 22 school year and the reason is i'm holding two pieces of paper he was nominated by two different people in our building so i kind of think that just was amazing cohen is a current kindergartner in mrs harvey's class and she writes cohen is a responsible young man he always has the correct tools out and ready to learn listen he listens and follows directions and can be an excellent example of a responsible student i really enjoy having cohen in class and can see him can see him being very success successful in his school years our second staff member mrs mulry and she
003says he had a couple of rough first couple of days and sometimes kindergarteners we struggle being away from moms right cohen mrs johnson too and he got things together very quickly he is a huge helper in the classroom always on task and participate he is a sweet kid who always asks how others days have been the other students really look up to him especially our tk kids he brightens up everyone's day a bit when he says hi and he's overall a really great kid so congratulations cohen also [Music] all right i am here to recognize ella o'hare hello i want to come up here with me you look nice ella is a second grader in mrs rigel's classroom and mrs rivel nominated ella saying ella is a wonderful part of our second grade classroom she
004is a hard worker who is very responsible with her schoolwork and school supplies what i love about ella is her desire to learn ella is a type of student who gives meaning to the teaching profession she will work on something until she understands it and she will ask for help if something is unclear to her ella puts such care into everything she works on in class and she is truly proud to put her name on her assignments because she knows she did her absolute best ella o'hare [Applause] we're taking pictures in front of our new photo backdrop in the other room mrs rhodes i'm a little shorter pull this thing down so tz does our student of the month a little bit different we have our classrooms each select a student of the month so
005we have 18 i'm sorry 20 classrooms that turn in a name and a teacher nominates and those kids are all recognized as our building student of the month and then mrs asbell and ms handy and i take those 20 students and we look at what the teachers have have said and determine who is going to be our building level student of the month and so i am proud to recognize hudson inman hunson is a fifth grader in mrs stevens class and it is written that hudson was chosen as the august student of the month for mrs stevens classroom and for our school for many different reasons first hudson is always kind and polite to his classmates and all adults in the building hudson is the first student willing to volunteer to help a classmate to
006help a teacher or to help another adult when they need an extra hand hudson has a very unique sense of humor and he brings joy and humor to our school daily hudson is very deserving of the august student of the month [Applause] mrs cup so we also do grade level student of the month for our building and then based on that the student is selected for the student of the month to come represent our building and ally was selected not only by her eighth grade teachers but some of her seventh grade teachers and the related arts teachers also so she was a great example for us mrs smith says ali is a fantastic student that always tries her best and is always willing to help others out help out other students and mrs nicklash that
007ali is always kind to her peers and teachers she's so good about doing her work and asking questions as well as helping students who need ali is an amazing young lady who leads by example with kindness to see congratulations [Applause] mr rogers no you're fine thank you um and obviously i just want to recognize our students and staff for we've almost completed the first nine weeks of school and i think everyone has done a fabulous job of just dealing with the challenges that have been thrown their way and just continuing to provide good opportunities for for student learning throughout our schools so just commending our students and staff okay thank you the next item on the agenda is the approval of the consent agenda which consists of meeting minutes from august 23 2001 the regular
008board meeting in september 13 2021 i guess the work session uh the allowance of claims the financial report and the personnel reports parts one and two which are posted on the door and on the school website so i guess we will hear from mrs romer hello everyone in your finance packet you're gonna see at the very uh the very beginning uh two regular payrolls for the month of august one dated august 6 2021 for a total payroll of 386 7 932 and 47 cents and along with that payroll beca came the accounts payable for taxes and retirement for total accounts payable for the august 6th payroll 587.27 the second regular payroll in august was august 20th for a total payroll of 413 460.47 and with the retirement and taxes on the accounts payable for that
009payroll was 985 and 77 cents we did have a mini payroll on august um there was um a couple people that we did get their payrolls late and those folks needed that payroll so we went ahead and generated a mini payroll for them that was um dated august 25th for a total payroll of 975 dollars and with that came the accounts payable which was just for taxes only there was no retirement on that one 156 dollars and eight cents next in your pack it's going to be a list of prepays um there's nothing unusual on this list actually it's a shorter list than usual did anyone have any questions about these prepays no okay um for the list of prepays dated eight one through eight thirty one twenty twenty one three hundred eighteen thousand nine
010hundred seventy dollars and ninety cents and then um let's see here we've got a list of claims dated today september 27 2021 did anyone have any questions did you look through there have any questions about any of the claims for this month a lot cheaper than last month yes yeah the summer is usually a lot more expensive for sure okay if you didn't have any questions i really don't have anything to point out to you there's really nothing really unusual here um data today 927 2021 21 total claims uh 258 554.36 and we're ready to go ahead and move on to the financial report okay next in your packet you're going to see the fund report balance the end of august 2021 education fund was one million four hundred thousand one sixty three forty operation
011fund the end of august twenty twenty one one million six hundred thirty five thousand nine hundred eighty eight dollars and thirty nine cents total for all funds if you wanna go put back to the last page total for all funds is six million two hundred seventy thousand six hundred 662.39 next in your package you're going to see the depository statement and bank balances you'll see all the bank balances there in the second line you'll see the less outstanding checks and then at the bottom you're going to see the august balance for all banks minus the outstanding checks that total is 6 million 270 662.39 you'll see that that balance is with your fund report did anyone have any questions about the fund report depository statement okay then lastly in the finance package and you'll see
012these um through our bond issue you're going to see bond 2020 expenditures from the closing date of the bond which was in july through september so these are a list of expenditures that we have we have incurred since we closed on the bond you'll see that total there to date is going to be probably about september 15th okay when i generated this total today is 1 million 55 382.90 and pending other questions i'd like to submit for approval thank you i make the motion we accept the consent agenda second here we have a motion and accept and a second to approve the consent agenda all in favor all opposed motion passes thanks mrs romer next item on the agenda is reports first from our assistant superintendent dr french hi good evening so episode three of
013the claw cast heirs this friday mr cox we have this podcast happening to make sure i'm looking forward to it yeah okay so we're dropping episode three um on friday and so we're just trying to get some subscribers we've got segments um each episode that are kind of recurring it's just another way that we can get information out we'll post it on our social media so pass the word along and subscribe to that um our after school programs are finally fully stacked thank goodness um so those are in full swing so we are averaging about 88 to 100 a day at the elementary level and right around 80 a day at the middle school level so we're busting out the scenes there so a lot of great stuff the middle school is swimming today and
014they had their cooking club going so a lot of fun stuff elementary we have on a weekly basis french spanish and violin and then on a daily basis gymnastics tutoring music and art so amazing stuff 15 to 20 kids from depauw coming over to help and volunteering so it's it's been really exciting and we still have a huge wait list and people calling all the time to try to look for those spots so we haven't had very many people drop obviously so um who are really excited to be part of that and as you know we did a lot of tutoring last year to kind of give you an update with that we served about 120 students pay 12 with at least an hour of tutoring a week so that may be more than that
015and then finally i just wanted to mention that we're beginning our tv device adoption process so our current lease is up next school year so we're starting the research and evaluation phase our committee met for the first time today so the goal of that is to have a final decision by the end of the year and bring that to you for an official proposal by the february board meeting so we can get all of that ordered and have the devices here before the start of the 20 from school 2 school year since there's been such a backlog on getting devices and so you want to get that in early and get that taken care of so we'll keep you kind of updated as we go along in that process but that's what i have for
016you tonight very great thank you when you're looking into those devices and i'm sure you're well ahead of this can you look into the cases too watching the kids walk into schools and watching my kid try to get out of that with abandonment and then the case strapped to her and the backpack it's interesting to watch smaller thinner cases yeah we'll put that on our criteria okay there you go okay next is the superintendent's report actually mr gibbon yeah so i have a few items to report on this month first is i have the luxury of attending and actually leading a station in apple activities in the tk the transitional kindergarten classroom at deer meadow and somehow or another i got to sign the paint station so you can imagine all the little kids with
017with the paint kind of look like finger painting i'm not very artistic myself but they're a lot of fun activities that mrs burnham had planned and she invited me to participate so it was just another great way to kind of celebrate the fall harvest and it was just really nice to see a lot of smiles on those kids kids faces mrs muncie worked the apple straws or applesauce station and then there's another station where they made their own little miniature apple pies and then applejack i think necklaces so it was really kind of it was a fun day and just a good activity hands-on activity for for our kids so certainly i appreciate being invited to those events um also to today actually just kind of this past week we've been mr welts and i
018have been working with chief sutherland mayor dory in the city to add a i'm turned around here a crossing guard at veterans memorial and percy julian just with the amount of students walking to school now with the expansion of wood's edge and zinc mill it was just kind of a growing concern and certainly when kids want to walk to school and get good exercise i think that's a great idea but now we have a crossing guard in place to help the students safely cross just to even bring more attention and awareness kids crossing the road and really like to thank the mayor city council and chief sutherland for for helping to accomplish that they were great partners held the fab lab open house tonight at the middle school there'll be other opportunities to showcase that
019new space that we're very very proud of we on september i think of 17th seems like a long time ago already we had that was our first count day and right now our estimates are 1773 students which is a growth of 69 students since last spring so that's a huge positive for just growing enrollment and also bringing additional funding an update on the turf and track project that's still still ongoing obviously the the playing surface has been playable and the kids have been enjoying that during the day during pe for soccer and for football they had it took a little bit a while longer to get the track surface ready for paving there was some bad uh some bad sub great bad soils and the first layer of asphalt went around the track today the
020second or finished layer will go around that tomorrow and then it'll have to cure for 14 days before they can come back and put the latex rubberized coating over the top of that and then obviously i'm finishing off with you know when our fence the fences they're going to work on installing the fence they have the material they've boarded the concrete sidewalks for the fence and then finishing off with paving and sidewalk and what i would call like a plaza area to where you first enter harveston stadium where there's rock and all that and some cracked sidewalk it's not very accessible that'll all be be replaced and kind of working on working on that piece we're almost reaching the finishing stages for the larger scope of the project the for the first couple of phases
021of the projects that will be complete at the high school in macanally center um we were finishing up focus group work now we're starting to look at some of the finer finishes you know the carpeting the colors just the overall materials and design layout so we're continuing to work with staff members to to work through that and hopefully next month maybe we can see some additional design drawings because we'll be going out to bid in november and then awarding a bid in december january so that's very very exciting there's a lot more work to be done i'm really excited about our academic spaces that will be touched that will be amazing for our students and staff to also go along with that we overfall break we're conducting um several different a variety of several different
022tests at tz in which actually our building will be unavailable for staff for three days it'll be pressurized and they'll be using some colored smoke to test essentially we think there might be the humidity levels have been fine but we're still dealing with that somewhat and so we think that there might be a leak in the footprint somewhere and so um we've been doing a lot of diagnostic testing and testing in general just to try and pinpoint what that is so that we can correct because sometimes the papers feel damp just feels damp and we want to we want to fix that so that'll be a good thing that takes place over fall break when staff is away that's all the updates that i have for this month all right thank you next item on
023the agenda is old business and we have no old business so under new business first item is a public hearing for the 2022 budget the cpf plan and the bus replacement plan yeah so as we presented last month all those items were presented greencastle's a little bit different the county council actually adopts and approves our budget our board will approve our cpf plans and um bus replacement plans next month and so this is just an opportunity for public comment on those items that have been advertised so we need to open a hearing at this point yep so what we will do is we will open the public hearing anyone wanting to comment on the 2022 budget the cpf plan the bus replacement plan can do so at this time okay hearing no comments we'll close
024the hearing and next item on the agenda is an approval request for the 20 2021 22 center for deaf and hard of hearing services contract with the indiana state department of health yep so it's just my recommendation as a part of needing those services for our students approving that contract so that way those services can be provided to our kids okay i make a motion that we approve that contract second okay motion in a second any questions or discussion hearing none all in favor all opposed motion passes next item on the agenda is an approval request for the valid reinstatement restatement for adoption yeah so really nothing's changing um on our end but just as the irs updates tax code and there are new laws that are passed um periodically we have to amend and
025restate our plan so that way we remain compliant with the irs and essentially that's what this document is or does and we definitely want to remain in their in their good graces so it is my recommendation that the board approved the restatement for adoption i'll make a note second okay we have a motion in a second any questions or discussion on that carry nut all in favor aye all opposed motion passes next item on the agenda is always the best part donations we have four donations tonight we're going to prove them all together first is from hendrix regional health to green castle high school athletics for ten thousand dollars second is epic insurance to greencastle high school athletics the amount of fifteen hundred dollars myers market to greencastle high school athletics for fifteen hundred dollars
026and the gary and linda huber cultural cultural arts and learning to greencastle high school art department for 500. i think we make a motion accept that second type okay i have a motion in a second to accept all these generous donations all in favor all right all opposed motion passes thank you for having one for that yes um next monday june is other business does anyone have any other business to discuss or bring up i was going to ask about the new crossing guard i'm glad you have it yeah where the city was able to move one of their existing crossing guards that person graciously volunteered to make that adjustment we have a lot more kids crossing the road right there than we ever had anybody else you're hearing none next item i'm using that
027is adjournment check an emotional adjourn wait a second in a second um all in favor all right all opposed motion passes thank you for coming see you next month and be careful going home you