Whitney Point Board of Education Meeting - July 1, 2025

001And if we could please stand and join in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Yep, that's her right there. Somebody want to keep an eye on her and have her come in this door. Or did you unlock the doors? Okay. Um I am going to act as the meeting chairperson until the board has elected a president for the 2025 2026 year. Um, we are going to appoint or we're looking to appoint um Stacy Black to the position of district clerk commencing immediately and the stipened for this position is $7,445. May I have a motion? So move. Second. Thank you, Chris. Do you accept? Yes. So all

002those in favor I any opposed? Any abst. Yeah. No, her vote doesn't count. Oh, that's right. Thanks. Yes. So, it's four. Oh, it'll count in just a minute. For I mean, but we still had four. So, you know, I still got to the way they say. Okay. Repeat after me. I Black do solemnly swear do solemnly swear that I will support the Constitution of the United States that I will support the Constitution of the United States and the Constitution of the State of New York and the Constitution of the State of New York. and that I will faithfully discharge the duties of And that I will faithfully discharge the duties of district clerk district according to the best of my abilities. according to the best of my abilities. You'll have benos one. I know once

003I can stop choking and once Molly has a second to be ready and you just let me know when you are um Stacy will administer um the oath of office to the board of education members. Okay. Okay. Repeat after me. I state your name. I, Chris, do solemnly swear do solemnly swear that I will support the Constitution of the United States that I will support the Constitution of the United States and the Constitution of the State of New York and the Constitution of the State of New York and that I will faithfully discharge the duties of And that I will faithfully discharge the duties of board trustee board trustee according to the best of my ability. according to the best of my ability. And we all need to make sure we sign the book at

004the end of the meeting because that's really important. Um, we need to elect a president. Do we have any nominations? You can take the seat if you'd like, Stephanie. Well, now I'm used to it at this point. I second. All those in favor? I. Any opposed? Any abstain? And meeting a nomination for vice president. Would you like to do it, Tom? Oh, thank you. I don't want to be a pig about a seed. So, if you'd like to do it, you've been here a long time. I nominate Christine. She's going to nominate me before I say, "Molly, would you like to be Yeah, I'm getting it in. I'll second the motion. All those in favor? Any opposed? Any abstain? And we need to do the oath of office again. Chris I I Stephanie Chney do

005solemnly swear do solemnly swear that I will support the Constitution of the United States that I will support the Constitution of the United States and the Constitution of the State of New York and the Constitution of the State of New York and that I will faithfully discharge and I will faithfully discharge the duties of board president to the best of my ability. That was without peeking. Yay. Congratulations. Welcome back. Okay, D. I state your name. Make us I, Christine Wood, do solemnly swear do solemnly swear that I will support the Constitution of the United States that I will support the Constitution of the United States and the Constitution of the State of New York. and the Constitution of the State of New York. And that I will faithfully discharge the duties of board vice president.

006And that I'll faithfully discharge the duties of board vice president to the best of my ability. Congratulations. Yay. Welcome back. Seriously, thank you for both of you accepting that. I appreciate it very much. Yeah. Like I appreciate all the work you've done before and we know that you great position. Thank you. Okay. Could I have a motion for the approval of the consent agenda appointments? Thank goodness we don't have to read them all. I have a motion. Okay. So moved. And a second. Thank you, Aubrey. All those in favor? I. Any opposed? Any abstain? Now you count. Um Stacy Black will administer the oath of office to the appropriate appointees within one business day from the reorg meeting. Do you do them all in one day, Stacy? Um actually they send them to me. Okay.

007Nice. So we have the appointment of Coughlin and Ghart law offices for the 2025 to 2026 school year. So thank you Chris and a second. Second. Thank you Tom. And just as a reminder for everybody, we will be approving several different law offices. They all specialize in different things. Now, I didn't realize Nate Van had gone out of his own. It just happened. It just happened. Okay. Um, any questions or comments about Coughlin and Ghart? All in favor? I. Any opposed? Any abstain? Um, NVD Law, PLLC, Nathan D. VNY Esquire. May I have a motion? So moved. Just going to say it. Keep moving. Chris and a second. Second. Thank you, Aubrey. Any questions or comments? All in favor? I. Any opposed? Any abstain? Law offices of Bon Shonik and King. May I have a

008motion? Is that you, Molly? Okay. Second. Second. Thank you, Chris. Any questions or comments? All those in favor? I. Any opposed? Any abstain? Hancock, Esbrook, LLP, Frank W. Miller, Esquire of Council. May I have a motion? Moved. Thank you, Chris. And a second. Second. Thank you, Molly. Any questions or comments? All those in favor? I. Any opposed? Any abstain? Harris Beach, Attorneys at Law, PLLC. May I have a motion? So moved. Thank you, Chris. A second. Go ahead. Was that you, Michelle? Yeah. Got to get her name on there one time, right? I didn't make a motion for like three or four months. People are angry. Sometimes I think we ever need to have a random button and if it lights up in front of you, you have to do it. Yeah. So, do we

009have any um questions about Harris speech attorneys at law? Okay. All those in favor? I Any opposed? Any abstain? Okay. Okay. So, we are going to um designate Citizens Bank, Key Bank, NBT Bank, and Mnt Bank as official bank deposiitories. May I have a motion? Thank you. Morgan Chase JP Morgan Chase. Thank you. Sorry. JP Morgan Chase as well. I skipped over because it was the only one down there. And a second. Second. Sorry. No, you're getting the light. Yeah, I got Molly. I second the late. All those in favor? I. Any opposed? Any abstain? Okay. Authorize the school district treasurer or deputy treasurer to invest for a period not to exceed one fiscal year the balance of monies in any account which is on deposit when such balance exceeds the anticipated expenditure from such

010account for one month. All in accordance with section 1723 of the education law for the 2025 through 2026 school year. May have a motion. So moved. Thank you, Chris. And a second. Second. Goodness. Any questions or comments? All those in favor? I Any opposed? Any abstain? Um, you see the list of meeting dates for the 2025 through 2026 school year. May I have a motion? Sorry. So moved. Need a second. Tom or Tom moved. Oh, so can you do you want to be a second, Aubrey? Oh, I thought Tom was talking to Molly. No. Oh my. Any questions or comments? September 19th of Friday. Yeah, that's right. It's supposed to be the 9th, I think. Yeah. Monday. Thank you. Um Tom and Aubrey, are you okay with amending the motion? So, it reads September 9th.

011Yeah. Yes. Okay. Just for people's information, April's Monday. That's one that we always Yeah, April is one that we have to do on Monday. Monday because it's a um designated state designated date for posties votes. So instead of having two meetings, we move our meeting to Monday. Okay. Some are the second Tuesday and some are the third and some are both. There's a couple of two, but I didn't. Yeah. Okay. All those in favor? Any opposed? Any abstain? Um for the health insurance consortium we usually um designate a delegate who will go to the meetings but then we do um the entirety of the board as the alternate so that any one of us can attend. Is there anybody who is interested in doing the health insurance consortium? It was me last year. I'm happy

012to continue but if somebody else wants to try it I'm also cool with that. You have to experience. You can go together. Won't it won't Yeah. I mean, you can still go with her if you want to see what it's like. And so we'll make her the um delegate and then Yeah. You can still go. Okay. Okay. It's just that we can only do one vote. Yeah. No. Yes. And it's 22 Friday nights. Yeah. For the year. Yeah. Just so you know, it's Friday night. Friday night. And don't they And don't they serve dinner? Yes. And two or three, right? Two. Two. Just typically two. So sometimes three. Sometimes three. Yeah. If there's an issue. So did you nominate her? You want to be the official vote? I have to be the official name. No.

013No. I I specifically heard Michelle nominate you. And do we have a second? Second. All those in favor? I. Any opposed? Any abstain? Um, I would like to propose as the alternate the entirety of the board. So moved or second? Is that what you need? Yeah. All those in favor? I. Any opposed? Any abstain? How about a delegate for the Brim Tyogga School Boards Association Legislative Committee? I'm fine with continuing, but again, if you'd like to come down with me sometime, you're welcome. Okay. Thank you. Or is there anybody else who has a burning desire to be our delegate? Probably not. I nominate Chris. Okay. It does take more than two nights a week. Mean two nights a year. Yeah. Two nights a year. Yeah. Two nights a week. takes usually one to two meetings

014a month almost sometimes. And a second. Thank you, Michelle. All those in favor? I. Any opposed? Any abstain? And how about an alternate? I'm wonder can I just ask one thing here? is I know we usually do the board as an alternate here, but because we now belong to NISBA and usually the alternate would possibly take care of the voting that has to be done. I'm wondering if we can have an alternate in case we need to identify somebody to do the voting for the for the board. I don't know. It's up to you guys. The last three years I've done all the voting. It's up to you guys. I don't know. What do you think is best? I just know it's good to make sure we have somebody that can vote. That's why would

015somebody not be able to. Maybe I couldn't. Maybe. No. If you can't, then somebody else goes, anybody here is You do it online. You actually do it online. Yeah. So, it's that's not so bad. They don't make you go someplace anymore. Just as long as somebody on the board is willing to do it because it is usually Well, we had one that was 12 hours. The last one was eight. You shouldn't have said that. Really sold it. That should that should have been I I I kind of think that we should continue doing the entirety of the board because that if if you are not able to attend then it gives us more options. Yeah. When it especially when it's an unplanned Okay, that sounds that sounds good to me. But if you know like

016if somebody wants to come to the meetings with me periodically so you can see what's happening that'd be great. Okay. So, I'll nominate the entirety of the board. Second, all those in favor? Any opposed? Any abstain? Um, approve a voting delegate for the New York State School Boards Association's annual business meeting. May have a nomination. I believe you've been doing this as well, Chris. Well, this this usually because I'm up there, I end up doing this, but yes, I I don't mind doing this either. Is there anybody else again with a burning desire to It's actually quite fun. I clean my house a lot. I you So, you have to listen to all these debates that happen. So, I usually have my phone or my buds on and I clean while I'm listening to everything.

017Got a multi pass. Yep. So, would somebody like to nominate Chris? I'll nominate Chris. And a second. All those in favor? I. Any opposed? Any abstain? How about the alternate? I nominate the Whitney Point board. Second. Thank you both. All those in favor? I. Any opposed? Any abstain? Continuation of participation in the New York State Public Schools statewide workers compensation trust and designation of WPCSD representative. Be it resolved upon recommendation of the superintendent that the board of education of the Whitney Point Central School District approve the following resolution of school districts relating to the participation in the New York State Public Schools statewide workers compensation trust. Whereas the Winnie Point Central School District is a member of the New York State Public School statewide workers compensation trust, an inter municipal cooperative activity organized and operated

018pursuant to section 119- O of the general municipal law here and after the plan. And whereas the board of education of the Whitney Point Central School District has determined that it is in the interest of the Whitneypoint Central School District to continue to participate in the plan for the 2025 to 2026 fiscal year. Now therefore, be it resolved that Zachary Woodard, School Business Executive, be and hereby is designated to represent the Whitney Point Central School District in connection with its participation in the plan and to attend and vote in person or by proxy at any meeting of the members of the plan. May I have a motion? Thank you, Molly, and second. Second. Thank you, Chris. Any questions or comments? All those in favor? I. Any opposed? Any abstain? Congratulations, Z. See how easy it

019is when we have somebody who's named as a as the delegate. Okay. authorization for the superintendent to employ temporary part-time permium or substitute personnel um for the 2025 to 2026 school year. So move second. Thank you. Any questions or comments? All those in favor. Any opposed? Any abstain? Um Joanne Ston, superintendent of schools, Shannon Kohler, assistant superintendent of schools, or Zachary Woodard, school business executive to approve requests from the professional and non-eing staff to attend conferences, institutes, or workshops within the budgetary allocations for the 2025 to 2026 school year. May I have a motion? So move. Thank you, Tom. And a second. Second. Thank you, Aubrey. Any questions or comments? All those in favor? I opposed. Any abstain? They should have asked one question. Do they have a set amount in that pocket or is

020it just sort of Oh, yeah. What's the What's the set amount? I mean, each building gets an allocation of not that much money. No, I knew it wasn't much. So, I was kind of curious. $1,500, right? Uh there's each building has two different lines. 1500 for like administrative or administrative directive and then the teaching staff at 15. But again if there's something and that they request it that's where we kind of figure out what is coming. Have we ever hit it all like do they come okay that I was curious. Thank you. Yeah. I mean, as you know, well, I know expensive and crazy. So, that's why I was curious. That could be a conference for one person, right? And sometimes if it's somebody's across buildings, the buildings will chip in, you know, like if

021it's like our occupational therapist that needs to do something. Yeah. Yep. I think a little bit comes from each. Okay. Okay. But just to say like but there's lots of professional learning opportunities that we contract through Boseies for that are not included in that. So it's not like people aren't learning. It's just they don't get to go to like the less expensive expensive. Well, it's just like with all those we got lots of free ones we can go to and then there's a few that we can pay to go to. Yeah. Okay. So, we're going to authorize that checks be signed with the facimile signature or reproduced by a check signer or other machine by the treasurer or the deputy treasurer in the absence of the treasur whose signatures may be required during the 2025

022to 2026 school year. May I have a motion? So, move. Thank you, Tom. And a second. Second. Is that you, Chris? Thank you. Any questions or comments? All those in favor? I. Any opposed? Any abstain? The next one says, "The president or in their absence, the vice president um is empowered to authorize the issuance um of bond anticipation notes, tax anticipation notes, revenue anticipation notes, capital notes, statutory bonds, and budget notes of the school district and renewals of any and all such notes at such times and under such circumstances as they deem proper and advisable. and to prescribe the terms, form, and contents thereof. To execute the same in the name of and behalf of this school district, and to sell at private sale sale, and deliver the same, and in the full faith and

023credit of said school district, are hereby pledged to the punctual payment of the principal and interest on all notes issued pursuant here to by said president, all in pursuance to and consistent with the provisions of the local finance law of the state of New York. May I have a motion? So moved. I give it two seconds and I go a second. Second. Thank you, Molly. Any questions or comments? Have you ever done that? Yeah. Yeah. So, anytime we have to do a bond for um I was wondering if that's what purchasing the buses. Okay. Yeah. I don't know if this was something separate. Okay. Typically, it's all we do is the ban every year, but um 10 years ago, we did do some revenue anticipation notes and it's really just has to do with cash

024flow at the timing of our state aid payments. So, we don't get that quite like in time and we may need to go out and borrow that before, right? Okay. But of course, the state does not give us the money plus the interest we have to pay on the bond. Right. Any other questions? All those in favor. Any opposed? Any abstain? Designation of look back period for affordable care act ACA resolution. Whereas the Whitney Point Central School District maintains a group health plan for its employees health plan. And whereas the Whitney Point Central School District is required to offer coverage under its health plan to eligible full-time employees pursuant to the patient protection and affordable care act. And whereas the Whitney Point Central School District employs persons for variable hours whose full-time status must be

025determined pursuant to guidance issued under the ACA. Now, therefore, be it resolved that the school district hereby is authorized and directed to establish and maintain procedures for the purpose of compliance of the ACA, including but not limited to the following. For variable hour employees, the Wendy Point Central School District shall establish a 12-month standard measurement period beginning July 1st, 2025 and ending the following June 30th, 2026. The initial measurement period for new variable hour employees shall be the 12-month period beginning on the date of hire and ending on the anniversary date thereof. The administrative period following the standard measurement period is the period, excuse me, beginning July 1st, 2026 and ending August 31st, 2026. The administrative period for new variable hour employees shall be the 30-day period following the anniversary date. And the stability period

026during which a time a variable hour employee status is eligible or ineligible for health plan coverage is fixed is the period beginning September 1st, 2026 and ending August 31st, 2027. We further resolve that the school district is authorized and directed to take such actions as determined necessary or proper to give effect to this resolution. May I have a motion? So moved. Thank you, Tom. Second. Thank you, Molly. Any questions or comments? All those in favor? I. Any opposed? Any abstain? Um, we're going to authorize the superintendent to sign agreements to continue to particip participate in the school lunch program and hereby authorize the superintendent, school business executive andor the school lunch director to sign any reports as required by governmental agencies for the coming school year. May I have a motion? So, thank you, Chris,

027and a second. Second. Was that you, Michelle? Sorry. Any questions or comments? All those in favor? I. Any opposed? Any abstain? Authorize the central business office andor the school business executive to correct erroneous tax bills. Whereas there are times the district may issue an erroneous tax bill due to clerical or arithmetic error and holding the correction of excuse me holding the correction to the next board of education meeting may result in an overpayment by the taxpayer or an underpayment to the district and whereas the district seeks to the most efficient and ex I can never pronounce this word is it expeditious. Yes. Thank you. Means of correcting the tax bill. Now therefore, be it resolved that upon recommendation of the superintendent that the board of education of the Winnie Point Central School District delegates authority

028to the central business office CBO andor Zachary Woodard School Business Executive to make corrections up to $2,500 in erroneous property tax bills. May I have a motion? So moved. Thank you, Molly. And a second. Second. Thank you, Chris. Any questions or comments? I don't think I have a question about that statement, but I am curious what ever happened to all that tax that they got all wrong last year. So, the net impact to us was we basically were out $35,000 of uncollectible tax. Um, but initially it was over $100,000 and I had to file uh basically an additional plan with the star unit to have them give us those funds we should have gotten, but the agricultural exemptions and any of the non-star related, you basically lose out. So hopefully that doesn't happen again. Again,

029I've been doing it for 14 years. I've never seen it like this. Yeah, I looked into that afterwards and I found I saw the properties that were on that list and I was like, "Oh, that's what happened." So yeah. So, who was in error in that? Was it Broom County or did Triangle, wasn't it? No, I think the assessor. Yeah, the specific triangle assessor. Gotcha. Everything has changed since then. We all had to fill out new paperwork and everything else. That's not such a bad thing. Any other questions? All those in favor? I. Any opposed? any abstain. So, we're going to approve that persons appointed to the positions specified below be covered in the identified amounts by the Whitney Point Central School District. Um, all other Whitney Point Central School District employees are covered with

030blanket honesty policy at $100,000 per employee. School business executive 1 million tax collector 1 million internal claims auditor 1 million treasurer 1 million benefit coordinator 1 million treasurers from CBO 250,000 auditors from CBO 250,000 may have a motion so moved and a second I didn't hear Aubrey So, so those um the ones from CDL, those are just at one school or are they shared? Uh they're shared both because actually pays for their coverage. So, we're not paying for that. It's just okay. Having it be known that that they're covered by that much, but we don't cover it. Boseies covers them because they're their employee, right? No. And that's what I was thinking. I know a lot of them are multiple districts and it's like, yeah, oh, who gets to cover it? Yeah, good to know.

031I know that Chris had asked last year if board members had this as well, and I don't remember if we ever had an answer on that. So, again, board members aren't technically employees, but there's other sections of the school's general liability policy that covers officers. Okay. But I have it on my home insurance policy. I do. We I couldn't I know we had discussed it, but I couldn't remember what we found out. So, okay. Thank you. Any other questions? All those in favor? I. Any opposed? Any abstain? Shall we readopt as a whole for the next school year all policy previously adopted by the board of education? May I have a motion? Move. Um Tom and Molly. Yes, please. I say no. No. We want to go through them all tonight and then decide. How

032come we didn't have them to review? because you can you can link right to them on the web page. And actually on and actually on board dogs if you click on policies it brings you to the policy page. But I saw your eyebrows go up Sharon Shannon if they Yeah. Okay. Just a little fun. Yeah. All those in favor. Any opposed? Any abstain? We acknowledge the receipt of the following policies for annual review. 5220 district investments policy 51 5410 principles of purchasing procurement policy. 7310.1 school conduct and discipline. School lunch pricing. Um due to the participation in the community eligibility provision, breakfast and lunch are free for all students. May I have a motion? So, Aubrey? Yep. And a second. Second. Thank you, Molly. Sorry, my ears are a little plugged tonight, so I can't

033even Well, but I can't even tell what direction it's coming from. Any questions or comments on this one? So, what happens with federal monies that then trickle down if that changes going through? And I know there's other things in here as well. How does that Yeah, I mean again based off the current structure that that's how it's working. Obviously, if something were to change, we'd have to go back and but we wouldn't be the only person and it would be across the state and now kind of initiative was to really push free meals for everyone. But again, it's accomplished with partially federal funding, right? Okay. Yeah. No, I know anything that's not free is always one of our taxes that comes back to us. So I mean you know during the co thing like that

034was big initiative and then once you give it to someone how do you take it back it's tough right but I mean it's just more it's more tenuous right now starting from above of what's going to trickle down so it just you know that's what I figured I just yeah right now me are all free and I think that would be our goal to continue that hour week thank you any other questions All those in favor? Any opposed? Any abstain? Tuition for non-resident students, zero for K gra grades K through six, $3,73 for grades 7 through 12. May I have a motion? Thank you, Aubrey. And a second. Second. Thank you, Michelle. Any questions or comments? Quick question. I know that our teachers get to come here. Do they have to pay this? Okay. No,

035that's the amount we wave. That's the amount we wave. Okay. And again, we don't set these rates. I mean, we're approving it, but this is a rate given to us by the state. Yep. It only cost us no money to It cost no money to educate to educate a child kindergarten or sixth grade. Yep. All those in favor? I. Any opposed? Any abstain? Mileage reimbursement rate. Um, we use the regulations of the Internal Revenue Service. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Tom. Any questions or comments? Is that right, Zach? 70 cents. Yeah, it's gone up quite a bit. That's it was behind and then the gas prices jumped and then lagged and then they came back down but it stayed up a little cost kind

036of going up. I wonder if they're connected. I have to drive my vehicle to everything. So any other questions? All those in favor? Any opposed? Any abstain? Um, we're going to approve the listed job titles um requiring district-owned cellular phones. It is included in a service purchase from Boseies. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Tom. Any questions or comments? Um, our security officers, I know that they're not on this list, but I'm assuming they have cell phones, too. They're not our employees. They get That's right. The county provides the county. Yeah, they have work related ones for the county. Okay. Any other questions? All those in favor? I. Any opposed? Any abstain? Um, we approved the following credit cards for the And there's a we

037need to make a correction here. Um, for the 2526 school year. Oh, yeah. Um, Wegman's $500, Wex Bank, which is Speedway 17,200. Sam's Club 11,500. And Elon Financial Services, which is MBT Bank, 5,000. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Michelle. Any questions or comments? Yeah. Speedway. Isn't that the other gas station? It's not the one down here in the corner, right? Speedway. Speedway's on the corner. For some reason, I can't keep changes. Okay. Okay. What did I use? It covered a couple gas stations, honestly. and we haven't thought about using Vernon Derry's place either yet or not. It's more of a convenience of just it being right there on the corner. Okay. Well, I know they have the back the back gas pumps in the

038back of the brand area. Down the Didn't know if they'd save us any money or anything like that. Yeah, I think we're okay where we're at now, but something we're looking at down the Yeah, thanks. I mean, I know a lot of the bus drivers, they go there. I see there all the time between the root, you know, between the roots when they won't have students for free coffee. I I can totally get that, you know. Um, any other questions. All those in favor? I opposed. Any abstain? Okay. Um, we need to call into order the districtwide safety plan hearing at 6:41 p.m. Um, so who's taking the lead on the presentation of the um I think you guys all got a copy of this or it's on your screens, right? Um, so what I'm

039going to do again, I'll give you a little bit of background and then we'll walk through it. Um there's not too much going on this year. Uh this is a required hearing. We're supposed to have every year to do the safety plan. Safety plan is listed um on the school website. Obviously, because it's a public uh available document. Uh anything that's considered confidential obviously is not listed in this document. Each building plan um so this is more generic plan. Um that said, this is the start of the hearing. Um I go through the changes we're having for the current draft. It opens up a 30-day comment period which there'll be a link on the website where anyone has any changes they can submit them. Typically, we don't have much and if the next board meeting

040in August will approve it for the upcoming school year. Uh so this is the plan. Uh if you just take the very last page of it or you scroll to it, we actually have to list out uh again every single change for the plan. So we are now on revision 22. I've been doing this for 22 years. Um, and you can see what we change from the previous plan to what we're proposing soon. Most of these are really grammatical changes. Um, it can be by, you know, uh, updating names, positions, um, things like that. Again, I'll I'll go through it in a little more detail. Um, and then again, sometimes the state dictates, uh, certain things that have to flow into this plant. So this current year the biggest change is actually um the extreme

041heat conditions which um ironically we have later on for policy discussion. Uh so again uh let me go through it um follow on or whatever. Uh page four again we add safety coordinator uh to the school incident command section. Again I'm just reviewing it. Um there's a lot of like what if this person's not available? Who's it fall to? Who's it fall to? Who's a fall to? and our actual wonderful safety officer coordinator was not listen but that is Carrie Goggly she does an amazing job at it um so and again if there's an incident she's normally right involved with their whatever's going on so her to that uh another one page four is changing appendix number grammatical skip over that uh page nine um again really grammatical had to do with the Carly Adams

042uh just the address wasn't specifically listed And for whatever reason and 21 other times we had the TR listed as grades 3 through eight, four, four through eight. So we finally found that one. So we're going to update it. Uh page 14 again just changing the appendix number to be uh consistent with all the other changes. Oh, and the next one, uh, page 15. Um, we had specifically, uh, this P3 tip line. Um, we're moving to a different form of tip line. So, rather just removing the P3 aspect of it. Uh, and we're moving into the website link. We still have a tip line, but again, just updating the document to reflect that. Then again, the bigger change for this meeting, it starts on page 19. Um and you can see uh we we are

043adding extreme heat conditions to the list of circumstances for early dismissal. Um again we hope to never have to do that but you know sometimes we have had early stages affected. So it's that uh page 20 again some grammatical things just to be consistent with the other changes and then again for the actual uh requirement of the maximum temperature in school buildings the additions they plan that's on page 24 um again I'd like to take credit that I created all this language myself but it came from the state um so I'll read it this is basically the big change in this year's plan uh maximum come in school buildings. It's part of chapter 596 of the law. This law defines extreme heat condition day as a day when the occupiable occupiable educational support service services

044spaces are 82 degrees or higher as measured 3 ft from the floor in a shade area near the center of the room. They get very specific clearly. Uh when extreme heat condition day occurs, districts of both will be required to take action to relieve heat related discomfort. Of course, we always would take those steps. Uh these actions may include but not limited to turning off the overhead lights, pulling down shades or blinds, turning on fans, opening classroom doors and windows to increase circulation, and turning off unused electronics that produce heat and providing water breaks. Um on top of that, I mean, this is part of the plan. Um we have a policy coming up on it. It's also in our building condition survey that we're doing with the architects. We paid extra for them to

045do an air conditioning study for us. And this is really kind of the trend other districts in our area are doing. They're including us in capital projects really trying to increase that air conditioning which again the past we tried not to do just because of the energy aspect of it. Um but now again with this new law that's what we're looking at. Um so again that's the big addition uh to the plan. Again page 24 that's the state and the specific guidance that we will be following. Uh again, just wrapping this up. Page 33 was grammatical. Um we had to keep updating the CDC uh website. Um we're just removing it in general. Again, uh we know uh this was kind of a carryover from COVID. Um if we have to add anything like that

046similarly similar in the future, we will. Uh page 37 again, it's updating the names of the new appointees to various positions. Supervisor. Last one's very sad. Yes, thanks. You got the choice. Get ahead of me. Page 39. Again, uh we just notified again we are losing one of our great SRO's uh to a another school district closer to his home. Um we will begin officer that ser when we can. Fortunately, there's not really a pool to interview. So, um again, it's something we will focus on the summer because it's going to be very effective. The whole school. So, I'm assuming all that during the interview, I'm sure. amazing find a good fit for the building. Maybe you need to once again talk to our other SRO so they can talk to their friends and they

047can take a fit. They do and they are except that um you may know that the the service has now left the DA's office and is in the sheriff's department and um little different already and they will let us know. They've told us they actually have a couple of openings. Um so they will let us know when they find somebody. Um we're still gonna try and back door a little bit, you know, to try and hope we can find somebody good, but um it I can it's different part of Yeah. So we, you know, we're going to have to on top of it to make sure we have somebody that's a really we've been so it has worked out so well with the perfect people um for each building. We've been lucky. There's Yeah, we've

048had some We've had excellent people in all our positions. I know some schools they don't have good fits, right? It happens quite a bit. So, we've been very fortunate. Hopefully, we were going for it. Yeah. Um, so just to wrap this up again, that's really the last proposed change to the safety plan. Um, assuming there's no other conversation on it, again, we will open this up for the 30-day period tomorrow. Uh, assuming we don't hear anything. Um, you'll see this on the next agenda basically with these bullet point changes to the plan for approval. So, I guess that's something I can bring up. So, the legislative stuff is that something that could go through the legislature, the committees, but I'm sure all the schools are dealing with that local something. They um so they the

049legislature just actually just they did have um some voice and they did approve the this shift um to be under the sheriff's department and the sheriff's department has right from the get-go met with superintendent and you know I in particular have said that it's it's very critical to us that we don't just get a service or a rotating person that it's going to be the right fit for the the particular building. um and they've said they've heard that it's just it's just a I mean this is now a law enforcement agency which is just a different deal. So we're going to we're going to be um very vocal about that moving forward and we can just tell that it you know it's just a different situation. Oh no no and I I know we can

050bring it up to our first president's meeting. We can bring it up. The county does things Yeah. and then then they should sometimes it's done without any input prior. Yeah. Well, we just won't let let that happen because like I said, it it is about the person, not just about having security. Uh, so it's Yeah, it's the moment. And if you need any thing from the board, yeah, definitely. I mean, we we all have anecdotes on how well it's working and why it's working, it's because it's working because of the people, not because Yep. Definitely he will be rested the situation. Yeah. Okay. With all that we can adjourn the districtwide safety plan hearing at 6:51. Do we have a motion? So, thank you, Chris. And a second. Thank you, Tom. All those in favor?

051I. Any opposed? Any abstain? Um, do we have the need of of an executive session? Just briefly. So, an executive session at 6:52 to hear discussion on uh individual contracts and we individual personnel. D mention that's here. That's quicker. access. Okay. Yeah, we just have to make sure. Yeah. Um, may I have a motion? So, moved. I'm sorry. Who's me? Thank you. I a second. Thank you, Aubrey. All those in favor? Any opposed? Any abstain? Okay. We get um the typical letter from them now seeing that their upcoming holiday um is about to take place over summer and they'll reach out to a few of the board members for inquiries. Um we didn't get that yet which is a little odd because normally it doesn't go on this meeting. I reached out to them but

052their offices were closed this week so I get a response but once we get that letter um I'll have Stacy email out to you guys. It basically just announces again that we're doing our annual external audit and again they may contact you generally inquires of you know having suspicions of fraud and and when you get that email if you have a question for any of that first time I got it I was like Joan and Zach is this real oh yeah it's real and it's and it's really easy you don't have to go into like tons of detail they're going to have what five six questions do you know of any fraud? Have you suspected any fraud? I would say not to my knowledge. You know, are there things that make you think that there

053could be a potential? Okay. Okay. Uh let's see. Discussion on maximum temperature for school buildings and indoor facilities. Oh, sorry. No, I'm sorry. just policy that's but we have policy discussion before that I combined the two so there's nothing there right yeah so we don't have anything discussed we have we have something to add but we'll discuss the fact that we had we had some um policies that need to come for second reading but we didn't have 30 days in between the two meetings so it'll have to wait until our next meeting okay so we will be going to maximum yes temperature the the second meeting ones. Joanne, do do we still have do we still have a tenative board meeting at the end of July? We don't. Um I mean I may ask you

054to um for hiring reasons. Oh, okay. But we don't have a date. Maybe that's about at the end of this that we would we would have it's not on an official meeting schedule, but we can always call and meet. Okay. I just it's hard for me to know when we're going to get all the hiring done, but you know, people don't like to resign until they're appointed, right? So, which makes perfect sense. Yeah. And you might be getting one, right? Yeah. And I just before we go any further, I just wanted to note that when I opened up the next one, cell phones and other electronic devices, the tab from board said Board Doc says sexual harassment. Yeah, it does. I clicked on that. Mine doesn't up in the tab. No, when you open when

055you actually open up the policy on the bottom the PDF. Oh, when you open the PDF because it Yeah. Oh, yeah, it does. I like when to close it. I'm like sexual harassment. Where did that go? I don't know. Um, it's going to be it's a digital tag that's coming up on you. Yes. If you you're not in the board here, I'll show you Steph. It's going to be a digital tag place that the digital tag. Oh, it's probably the property that you have to go to. Yeah. But I mean it doesn't matter for us looking through board docs, but so that we don't I think that one would be public. So that is not I'm looking at the public one right now. So it click on it. Yeah. To PDF. So that one does

056say cell phones, but ours say Ours says right here. Yeah, right there it says sexual harassment. Yeah, it does. But just so you know, it doesn't when it becomes official and everything, it doesn't carry through with that. Yes. Okay. Um, so maximum temperature for school buildings and indoor facilities, we discussed this the last meeting. Zach just went over what our our safety plan which is pretty much the same language which is what the law says and that's what this also says. Um and it it outlines the fact that we will take mitigation measures is you know really before we get to 82 degrees. You have a question Tom? Yeah I did. Um so this is for the summer as well right? Yes. Yeah. I mean, that's what I'm just We have air conditioning units, the

057portable units that we use for summer program. Um, yeah. Okay. And and so these la this last week when it was so hot, um the CA, they have the problem is when they get like 95 degrees, those units really just can't handle it. But if it's in the high 80s, um those portable units, you know, with the combination of that and keeping the the lights off and the shades drawn, usually you can keep things pretty cool. Um those units also do not work in the second floor of the TR. It can't I mean, it just gets so hot up there. So, we have some of those. Um, and what we did on those hot days is the CA was in pretty good shape and uh the TRA relocated to the auditorium and the third floor.

058Yes. There's nothing else that we can really do. But have you the temperature in the middle of the floor 3 feet above in a shaded area? No. In the As long as it's in the shade. Oh, my husband's about that. It's not funny. Our thermometer sits in a very specific spot. Yeah. And we do have the ability for each room we monitor it and the maintenance supervisor can look at it remotely. Um so again if we are kind of getting on that verge even the last weeks before school went out. He came in like the night before and he made a lot of like tweaks to the system and bring in more cool air overnight. The problem was it was still like 75 degrees at night. Yeah. Well, I know with that though I I

059understand why it's said like that because, oh, if you put it down here in this corner and you do it at 7 in the morning, we're good. I mean, places are going to they'll make it work and it it can't be and it has to be standardized. So, I can get it. Yeah. No, and I do it. It's just it is one of those It sounds funny, but it's it's perfectly reasonable. But if you measure there, you know what it is and the difference on the wall. So you don't have to come into every room if you kind of have an idea. Yeah. You have Oh, it says 88 here, but it'll read that over there and we'll know that that's where or 82, you'll know that whatever the reading is in that room where

060you have the measure would be incorrect. And that measure I mean so if it's if it's 82 degrees in that spot then up higher. Oh yeah. Yeah. Yeah. So and and this is just our reality. These are the new norms. I mean, once once this went through, then it's like I can't ignore it, even though it says we're practicable and it, you know, it doesn't it doesn't say you have to close, but just putting this into law means that that's the expectation that we're not going to have kids. You may have also seen that um there was a a bunch on Facebook about the buses, people saying how hot and the buses are hot and some of our kids are on the bus for an hour. Yeah. Yeah. I saw that that day. I was

061so worried. Like every bus driver better go in the back of their bus and look in every seat I which I know they do but I was in my my head was like cuz kids fall asleep when it's hot like that and I was like oh they and yeah I was like I had a little bit of palpitation going on like a double check. Yeah. Yeah. We looked into air conditioning previously for buses. It adds about 12,000 to the cost. We don't have any air condition. And are there I know some of them don't like the open windows and I mean most of them like to open windows. Well, no. I mean some students don't like windows open. Some of the drivers won't like the windows open. They opened the hatch. That's what they did

062when we came home from Nisba when our bus had no air conditioning and it was 90° outside. It was quite interesting. Whoops. My air condition my car. That's how I grew up. So, it was a get tougher guy, but I'm from Missouri, so I I feel sorry for them, but we don't have air conditioning. No, I know that that um they can monitor the temperature in the rooms. Is there Can they set like alarms if we've asked the Well, you want to speak? We I asked Scott to ask the company. Yeah. So, I mean, airtemp is really our automated controls. Um, so we've had a conversation with them to have like uh kind of like a one button set for when we know the temperatures are going to be bad to like optimal um tempers

063and all the things they can do to really make a room um better. So right now each room has a wall unit and it's two degrees that can go down or up um set like that because again it does impact the but I mean like can it if a if a room is starting to get warm can an alert go to Y like Scott or somebody to say that hey this room is Yep. So right now again the system is set up to where it's color coded. So okay kind of get like the warning color and then you get the danger color. Uh there's not an actual alert right now. He's been monitoring it on the days. But that's the other question we asked our our company. Could it be like a automated text or

064email? I I was just that was something that popped into my head that you know because it's not like he can sit at his desk all day monitoring, you know, but I was just you know if there could be a text or something that might be helpful. He was mon quite a bit. No, I'm very tired. Yeah, but I'm glad that this is there. I know it's hard, but it this is something that should be. It's like I know our district is going to pay attention to this regardless of whether it's part of the law or not, but I know that there are other districts that wouldn't be as careful. Just makes you more aware of what the across the board what's considered to be okay and not okay. Yep. Is this the final? This

065is This isn't separate reading. First reading. Just the underline on the second page, Stacy. Implementation plan. Just if that could be taken off. And if the emergency school closing is a hyperlink to that, then that's fine. But I just I didn't know if that's why that's underlined. And I discovered something new. I didn't know why Fahrenheit was capitalized, but now I know. You didn't realize that. I I didn't know why. Okay. Um and I just realized we never did a man who made it. Um I didn't realize that we didn't do a motion or a second on this. And start the conversation over. No, no. If we could do that now, if we some I'm not saying we need to end the conversation. I'm just while I remember let's do a motion then a second

066for Yeah, I was looking at that. That was funny. Yeah. First. Thank you. Second. Oh, I thought did some Okay. Okay. Too much giggling going on. Okay. Obviously, too much. So, we can continue the conversation. I just I wanted to make sure we had the motion. I know. All I know is the teacher said that they were happy with what you did and what your plans were, Joanne. That's what I heard from the community. So, thank you for what you did. And yeah, the buses did get a little bit of yak yak, but you know what? That is what it is. So, but thank you for everything that you guys did to make sure that we didn't have to cancel school. See, Scott, thanks Scott, too. He was working hard. Um, no, if you can

067pass that on, it is it's I know it's a lot of people and it's a lot of stuff, especially when they take it seriously and try to really That's That's fantastic. Yep. It's nice that we have a district that actually pays attention to things and cares and keeps on top of them and it's much appreciated. But as Zach said, you you're going to hear more about this and we're going to have to have some long range plans. Yeah. Yep. Yep. Sounds good. Um yeah, but that's part of the the um evaluation of the building. So I know I know there was some discussion in the past. I mean I was like the other end in the summer because I or in the winter and I go into schools and I I just like will Yeah.

068And I told oh yeah well it has to be this amount a minimum. There's a minimum number and you can't be close to that because if it goes below I don't know. And selfishly if it gets fixed before my kids hit middle school and they don't have to suffer like we did. Fantastic for them. Oh no no I'm just saying that as like to save money like make ice cubes on my counter in the winter. Oh yeah. Just wearing sweaters and stuff like oh my gosh they're going to school with shorts. I just know that the winter was already looked at and there's minimum now we're looking at in our area that there's an upper so it just um are we ready to vote on this one or do we have more discussion which is

069fine okay all those in favor any opposed any abstain okay next one up is cell phones and other electronic devices may I have a motion Molly. Yes. Okay. Sorry. You can hear me and a second. Second. Michelle. Michelle. Okay. So, we discussed this last time and then there were changes. There was some question at our last meeting. Do you remember about um playgrounds and the fields, but it's it's only during the instructional day, which has really already been our rule. was that we had to include this language because now there's a law in New York. Yep. I do like that you also put in there how legal guardians make contact students. Yeah, I like that. Yep. Anything else? Simple for us. We were already doing it. Okay. All those in favor? I I any opposed?

070Any abstain? Okay. Do not believe we have any policies for second reading. Um we do not have anybody here to participate in comments from the public. So that brings us to commendations. Um Mrs. Monaco High School Administration, faculty, staff, class of 2025, parents and community for a successful high school grad and you guys for a successful high school graduation ceremony held on June 27th, 2025. Um, we want to commend everybody uh faculty and staff, every every single person um in our school community for a successful year. um all sorts of things happened all year and um graduation is always just a super nice way to see the the fruits of your efforts, you know. I mean it's it's just wonderful to see um every you know each of them have their own story and have

071had their own journey and to see them graduate like that is just wonderful. One of the things that Chris and I commented on during graduation was that we need to find a way to encourage other faculty members to start attending graduation because I know that the kids who saw the faculty that were there really appreciated it. There were a number of faculty in the audience too. I don't know. Well, I know but I mean so afterwards there was a lot of like hugging and crying and all. Yeah, carrying on it would. But yeah, but you know, even if we just had if they don't want to pro process, if they don't want to have the rose, if we can have a faculty section, it just Yeah. I mean, I know that afterwards the kids all

072saw them and everything, but I just think it's it's also impactful for them when, you know, if they don't if they're not part of the procession though, then they take seats. So that's because and I would also say my preference would be not just faculty and I meant everybody. Yeah, I agree too and and because there's bus drivers and I don't I don't know maybe we you know maybe when it's outside we can do better because we have more space. I don't know but I I agree. I mean even at the college we have those who formerly process and then we have those who are not in regalia who come right behind them and also sit in that same area. Yeah. Um just so I don't know maybe there's reasons they don't want to but

073I just think for families like oh we have all these teachers and there's only five teachers sitting there. I'm some family will think that some family will not everybody but yeah just something maybe but I also I think the kids see it too and it's important to them to see that you know these people came to support you guys graduating because when they're looking out at the audience it's you know they see their families they don't see all the faculty and staff who are out there who come to graduation every year and if that makes sense. So maybe we can do something to make it more and I agree staff, bus drivers, anybody who want Yeah. I I just I I always think it's better that the people that really want to be there are

074there and if it's a small amount, I'd rather have people that were there because they wanted to. Um because just to try to add it. No, I don't want to just try to add it, but better opportunity to be there for more. Yeah, right. But I mean it just and I do commitment. did look like a little smaller than it's been some in the past, but I we have turnover. People have things going on and yeah, but I I I just plus in the gym and I know it was mentioned that this was a smaller class, but other years it's been hard to get um family in there. So yeah, maybe then it would be an option. I definitely know that some people don't feel comfortable with the whole regalia thing. So, but we maybe

075like that's why I think that maybe we can do something else and we can create like a section um and maybe we can even like have some kind of gathering like we can have some Yeah, because it also it it it's not it's not intentional but it would be kind of demeaning with people without degrees coming in without um it you stand out and there should be no reason to stand out either plus or minus and I know that that could be concerning as well, especially for but but there's there's it seems like we can come up with a way that yeah shows the students how important they are to everybody and make everybody comfortable. that that was, you know, don't wear their costumes. They just wear their costumes. I call costumes. Yeah. They just

076wear their So, can I just mention something else that's completely different, but I I made note of that and I think that, you know, we can definitely think about ideas where we can have more people there. Um, I just wanted to mention something that I h have not mentioned at a meeting. Um, you know, that we had this a terrible loss right before graduation. Um, yes. And I uh you may not know but um area districts uh send us counselor social workers you know um to come in because obviously it's you know very difficult for our our staff is devastated you know so that is a huge thing and just want to let you know specifically Shenango Valley Susahana Valley UI and Vestal um all sent people and then in addition to that like for

077the couple of we like I think for 3 weeks afterwards um other school districts were sending food and um just kind of you know uh all sorts of things to say you know we're with you many of those unfortunately those schools have experienced similar things and I'm just going to tell you I mean and we don't I mean like not even necessarily narosis like some of them um but just a few that really sent quite a bit like uh Cenatus McGra uh Newark Valley Harpersville uh Suscoana Valley Shangle forks. I mean, and and other people did other things, too. I just, you know, for again, you know, no words to even describe how horrible the whole thing is, but it somehow was comforting to know that you, you know, you're not alone. You're not alone.

078Yeah. Yeah. I I received some personal notes from other board presidents. Yeah. You contacted me and I as well. Yep. I think the first one was Sandra Rufa. Yes. She Yeah. female. Yep. Yep. The way that it was done during the graduation, I thought was very respectful, too. So, that's nice. I'm glad that that is done. Glad that the family could at least do that that they wanted to and did that. That was nice. Yep. I agree. I think that it was a lovely representation and it was good, but I'm going to cry again. So, okay. Old business. Believe it or not, we have none. Brings us to our second consent agenda. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Aubrey. All those in favor? Any opposed?

079Any abstain? Um, Rebecca Pratt, Cook, manager, effective July 1st, 2025. I have a motion. So, thank you, Tom. And a second. Second. Thank you, Molly. Any questions or comments? All those in favor? I. Any opposed? Any abstain? Allison Doyle, four-year probationary appointment as assistant principal in the assistant principal tenure area effective August 1st, 2025. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Michelle. Um, any questions or comments? All those in favor? I. Any opposed? Any abstain? Ryan Atinson, four-year probationary appointment as social studies teacher in the social studies teacher tenure area effective September 1st, 2025. May I have a motion? Thank you, Molly. And a second. Thank you, Aubrey. Any questions or comments? All those in favor? Any opposed? Any abstain? field trip requests. Um, the FA

080FFA would like to go to the FFA National Convention in Indianapolis, Indiana, October 28th through November 2nd, 2025. May I have a motion? So, moved. Thank you, Tom. And a second. Second. Thank you, Molly. Good for them to put that in early. They're putting it in early to put it on your radar. They're working on fundraising for this. Um, so it's just kind of like they're hoping to be able to do this. Okay. I like their enthusiasm. I do. I really do. I just as long as as long as they they have some uh oversight on what can be done and how they can do some of the fundraisers. So they any wire and and they might want to somebody might want to suggest to them that they could also approach the Eagle's Nest um

081if they need assistance in fundraising because that might be a possibility. I like I just read it and I I get that enthusiasm. I got a smile when I read just like I just love that. And I know some of Yeah. I know some of the kids who are involved and it's just like when they talk about it, their whole body, everything, voice, face, everything lights up. So, I went to I went to the FFA like the thing that in Syracuse. Well, you know how you you always find out like there's like a whole universe of things that you don't like and there were like FCLA. Yeah. Yeah. Yeah. That's like that's I mean I just thought it's like when you go to comic park they're dancing and they're like you know they're there all

082sorts of rituals and all sorts of everything posters and tractors and people excited and like being girl scouts good stuff so it's it's nice to see y um all those in favor I any opposed any abstain thousands of people doing the macarina kids in these Do you remember the macarina was like really popular when you guys were in school? Clearly, it's still a thing. You got to make the most of it when there's other people around. You down off the farm. Got to do it. There's a lot of people. You got to go. Yep. That wasn't a put down. That's a positive connection. Oh, yeah. Um, Whitney Point JD and varsity field hockey to National High School Invitational in Kakan, PA September 12th to 21st. May I have a motion? Move. Thank you, Tom. And

083a second. Second. Thank you, Aubrey. Any questions or comments? All those in favor? I. Any opposed? Any abstain? Student success summer programming um July 28th, July 29th, and July 30th and 31st going to different places. May I have a motion? Second. Thank you, Molly and Chris. Any questions or comments? So, this is the grant funded um project and they're um just gonna just be on the move this week. So, they just put it in as a as a series of little field trips. Okay. And it just how it was listed. It was a little hard to tell, but then when I read it, I was like, "Oh, okay. I understand what they're saying." Like on the move week, when I say communic. Any other questions? All those in favor? I. Any opposed? Any abstain? Um,

084we have the fall coaching recommendations as listed. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Michelle. I had one question. I noticed that Carrie Tatando is going to be varsity modified. Is that mean we're going to try to if we do have modified players if they're eligible go with the varsity or are they going to go still separate? Are they separate teams and she's getting Well, it depends how many how many. Okay. Okay. I know the numbers are kind of low at times. So, okay. But you never know with a new pool there might some interest. Yeah. I just wanted to make sure that if we do get a few numbers that we also being fair to her and giving her compensation that would be coaching two

085teams. That's all. But I don't think the numbers would get that big, but I'm just Right. I mean, there's about the numbers and yeah, I I mean it would be great if there if it did, but Okay. Thanks. Any other questions? All those in favor? I. Any opposed? Any abstain? Okay. So, this is a bond resolution for $814,176 in serial bonds to finance the purchase of school buses. Um, the resolution is entitled bond resolution of the board of education of the Whitney Point Central School District, Broom, Shenego, Courtland, and Tyogga counties, New York. The district authorizing the issuance of $814,176 in serial bonds of the district to finance the purchase of school buses. The amount of debt obligations authorized $814,176. Objects or purposes for which the obligations to be issued to purchase four new 71

086passenger diesel buses. Period of probable usefulness five years. That means the bonds are five years. Correct? Okay. Resolution summarized herein shall be available for public inspection during normal business hours at the offices of the district clerk of the Whitney Point Central School District, 10 Kyle Road, Whitney Point, New York 13862. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Aubrey. Um, any questions or comments? The actual paperwork is much longer, I can tell you. All those in favor? I. Any opposed? Any abstain? This is 10 and CA is 20. Yep. Huh. Plus garage is 30. Weird. Sorry. It has to do doesn't it have something to do with like feet of road and I have no idea. I mean builds for each building. No, I know. But I

087I do believe that that's how they add then they know what the numbers go in. They're supposedly marked out. So 319 was 33. I think they just rules. Well, they do. They just take they take get out their yatsi dice. What do they got? and whatever the total is here, street number. Okay, we have two transportation bids. Um, one for bus maintenance with New York bus sales and one for transportation A andd busing services. May have a motion. So moved. Thank you, Chris, and a second. Second. Thank you, Tom. Any questions or comments? Is the A and D is the um the transportation student did it go up at all Zach? Yeah. So these are extensions so we don't have to rebid it if they're willing to accept the state tells us a CPI factor

088which is 3.4%. These contracts are up 3.4. Okay. Any other questions? I just a comment about um the maintenance. It just I know when that switched over a long time ago and it's good to see that that's still working out for everybody and it's nice that that's there and it's still working. So that's great. Oh, I think there was it was either this one or the next one that had a contract date ending incorrectly but I don't have it open the original bid. So it could have been bid in 2023 24 and it's like the extension second year right but there was one that I don't I'll have to look at it and I'll I'll ask you about it later because it was pretty much all these were previously bid all the extensions they don't

089want to be b out yeah no there was it was just I don't know anyway any other questions all those in favor I any opposed? Any abstain? Um bid extensions. Um for garbage and recycling, it's extension number two for Taylor Garbage Plumbing. Um extension number one with Lewis and Pachano and Sun Incorporated. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Michelle. You know, I have to give her credit because she's probably the first first day um board member who has spoken up. Well, like Tom said, it was like five months before he did a motion. I think I second the closing of my first one and that was it. I actually did several seconds my first one, too. So, thank you Um, any questions or comments on

090these two extensions? Okay. All those in favor? Any opposed? Any abstain? I did ask five questions for finance, but and that's okay. Question. Um, we have a professional services agreement um with Ashley McGar Architects. Um, it's a building condition survey and five-year plan at a cost not to exceed $91,513. May I have a motion? A move. Thank you, Tom. And a second. Second. Thank you, Aubrey. I like the 80 cents thrown in there. Um, do you have anything you want to Yeah. So I've kind of briefly been talking about this over the last couple meetings. Went to the attorney to make sure everything was in appropriate. Uh 35 years the state requires school districts to do this. They do reimburse those in fact. And the way the reimbursement works is really you can get so

091much work done and it's a reimbursement rate of like a cents per square foot. So we do get all of this back. Um, and that's kind of the basis for how detailed these reports can be. Obviously, with the architect, you're buying their time, right? So, they're going to spend that amount of time uh researching our facilities, preparing these reports, and again, this is really the basis for like a a future capital project of identifying crucial infrastructure needs. There's meetings we've had for kickoffs and they're going to do some work over summer, but I would expect to see most of this work done probably by spring. Um, but we'll make sure to have some maybe a presentation by them at some point along the way. So you guys So we do this every five years. Is

092that what you said? Yeah. So So I was looking through this and I know that we just finished. So, how if you haven't had a cap capital project forever, I think it would be more impactful, but isn't isn't a lot of this, wasn't this done site work and some things like that? And when they're working, do they have some of this already? Yeah. So, interestingly, right, so we just finished up our capital project. It was a 2021 capital project boom. Um, a lot of that work was based off of the 2015 and it rolls into the 2020 um 5-year plan. Um, so now that's kind of what where we start is what were items identified in those previous plans that haven't been touched in the projects and then again as we know we're paying additional

093now for air conditioning study because now that's a priority like things elevate over time and that's kind of where their focuses go and program programming like you know we had 10 years ago we weren't really talking about steam so when we're meeting now with like Shannon and Joanne and we're talking about a steam build Fourth of July like, you know, what can we do steam delay at the CA or the courtyard or the TRA cafeteria? You know, was a big project item that that dropped. That's what's going to be kind of in the plan of uh listing out items, but then you kind of set a priority level, right? What what should be done versus wish list kind of things. And that's again really the basis for next. So they're they're not looking at structural.

094I thought they were looking at like Oh, okay. Well, that's what I was saying though, that structurally, if they've been here and they did all this and they were working on buildings, a lot of structural things were looked at and improved and actually being looked at. But just like if you like in your house, you know, it's like, you know, well, you know, what's the priority for this last project? What are the things we have to take care of? But we know down the road like the brick work, you know, is always Oh, no, no, no. I know that. But I'm just saying this is it's not like we haven't had anything worked on in the last five years. I'm saying that it was looked at 5 years ago. There was a plan what we

095want to do, but they were physically looking at buildings and structures and so I mean that part of that shouldn't be as indepth I would think because they were looking at a lot of that that part of it. Yeah. So well their fees are outrageous. I mean it's just the cost. I I I definitely went into the wrong field and I I was looking at some of these paid per hour. Oh, I know one one thing. Um, don't know why this happened, but it looks like when whoever saved the PDF, they saved all the track change lines. Oh, that must have been how it got printed out. I bought it. Yeah, I I mean I don't At first I was like, is this a cool pattern they put on their side? I had the attorneys

096look at them. And then and then I was like, wait a minute. This is a change wherever there was like an address change or this was purposely deleted stuff like that. So it was just it's just something that catches my eye. Yeah. No, it is I can see I can see all your track changes. Yeah. Made it easier for me to read. Zack any other questions? All those in favor? I. Any opposed? Any abstain? um memorandum of agreement um between the board of education and the chief executive officer dated July 1st, 2025. May I have a motion? So moved and second second. Molly, any questions or comments? Thank you. Well deserved. All those in favor? I. Any opposed? Any abstain? Thank you. Um between the chief executive officer and the um school business executive dated

097January January July 1st, 2025. May I have a motion? So moved. Thank you, Chris. And a second. Second. Thank you, Tom. questions or comments? All those in favor? I. Any opposed? Any abstain? Superintendent updates. Um well, we've got work to do. We have to uh figure out a process this year for um picking a student member. Um I then will take the lead once we have our student members to do some onboarding with them. Um, we have a retreat date. I think we need to decide whether we want student members to be part of our retreat and then um have some conversation about um what you'd like me to prepare for the retreat. We had I we've had a few suggestions. Um I do think and know we've talked about we actually talked about this

098last year, but we um I we don't do as many presentations. I mean, those of you who've been around for a while, I mean, I seems like I used to do a ton all the time just on educational issues and initiatives and topics and and maybe that's some of the stuff that we want to talk about in retreat so that you know lingo and what's happening in the bigger picture in the state and the federal government makes more sense or do we want to do something different or and then there's the goals. Yeah. So, I I had a suggestion I shared with Joanne. Um, our school is a PLC school, and I know that's a lot of lingo. Um, but I would love I mean, I know what it is. I know how it functions,

099but I would love to have more information about a PLC, how it works, how they are looking at the data all the time that's been brought to us in a more concise manner. I think we probably have a few people in our district that might be able to do a really good job with that. But I would be interested in that. But I like I think that's one thing. I think there's a a ton of things like I keep thinking about Michelle walking on or even you know even Aubrey this far in like there must be things that you hear people say that you think well I have no idea what I have no idea what that is. Oh we get to go to a lakehouse. We chill out. We open a bottle of wine

100now. Yeah. Now I say I have a board retreat. Oh, where are you going? High school library. The high school library. It's just a time where we sort of get together. We're supposed to do it, but it's not a board meet like a just us. So we can't conduct any board business. It's really meant for, you know, how do we function and then also it can be just educational. Yeah. Okay. So, I do think one thing especially for Michelle is I know Aaron several years ago created a document for us that goes over all of the things for the IEPs and 501c's all of that. Yeah. I mean, well, that's specifically for me, too. I can always meet with outside of But you know what? Sometimes, but there's new laws coming through right now. I

101think it would be actually good for all of us because those laws are changing the way they have to do their evaluations and and the thing is is that it's always good for us to have you know it to have reviews and updates. Thank you. Um because just because we've been hearing about it doesn't mean that things haven't changed or that we need a refresher or um things like that. I know that's always a big one though because it's there's so much so many acronyms in there and like when you're reading the the report that we get to approve the recommendations for special education it's like it's all abbreviated so that helps that would be a good one too I like that one too Joan we have to work hard on our board goals we

102have to do our board goals those BOE workshop sessions half hour before the meeting. I think those I remember I used to always do one of those like half hour financial like overview the treasurers reports which I thought were for you guys were we got away from that a little bit. I I think that if if everybody thinks they could get here a half an hour early or would would be willing to try to get here a half hour early. It's going to start at 5, right? We have it starting at 5 at 4:30. No, wait. What start? No, no, no. I don't mean No, during the during the school year. Oh, at 5:30 instead of 6 when we do those little pop sessions, right? And and it's not every board meeting. We used to

103do what, four a year? Yeah. They were like little pops and you know like especially before budget season going over some of the budget stuff um and how to read all of the treasure reports that we get. What are all of the numbers mean in terms of like the categories um we usually do one on the roles of uh board members. Um, but we would keep it to four a year and it was just a half an hour before our public meeting and it's still in public. It's just Yeah, people can come if they want. Yeah, we just we don't do any business. It's purely educational for us. But is there anything that you guys would like to see happen during the um the retreat? The retreat specifically? Yeah. Uh, no. It's all I'm learning.

104Everything's new to me. So, right. Yeah. But like going through the this was there anything that you know I'd like to learn more about that or I didn't necessarily fully understand something or I think all of it it's still like I just said new but I don't I didn't I wasn't necessarily in a mental know but I think whoever mentioned the 34 that would be helpful too. Yeah. I I And like I said, I like having refreshers on it. Yeah. Yeah. Even just like an open Q&A, like a a carved out session for like open Q&A, just like whatever. Maybe between now and then we can make like a list of things that we want to learn more about and then just kind of like have a space to ask questions, which could be good

105too if we have the student members there. So, they might come with a list from a student's perspective of things that they want to ask about. Yeah. I I think that um they might not have time yet or if like the student comes for like the first hour if and that's because usually half an hour before we have like breakfasty type things and you know I think if we can at least have them come for that so that it's a little more for them. So well I I don't I I don't and again this is just my view. I was thinking that if we could just do a separate on board thing like we did with the board members. I I don't know. I just I think Joanne does that. According to the regs, Joanne's

106supposed to onboard the students, but I meant just even to meet them that I don't okay might not do the right terminology, but I think that the the um tree okay I don't know personally I think it might be a little bit like awkward brand new coming in. Yeah. at starting out and it just I'm thinking that if we did something before a board meeting where we can have introduce ourselves, introduce and talk about or even have um a small time that we can yeah something a little informal and and that's what kind of what I was talking about having them come the retreat for like the first half hour or so so we can meet them and that that was all I mean I didn't mean for them to stay for the whole No

107I'm just saying again this is just my view. Yeah, that's fine. Not on that night. A totally separate. But do that on a board night. Yeah. Not on Yeah. On a board night. I I'm wondering if um maybe if they I think we're going to have supper, right? Yep. For the board retreat. So, we'll have our board retreat is before the next official board meeting, right? So, we would have our meal. They could come for that, right? And then but will we have chosen member um representatives by then? We won't have been appointed yet, right? So maybe Tom's right. We do it on a Okay. Different night, you know, before a board meeting. Okay. Yeah. To me, it just gives a little more respect and and dedication to them specifically. Yeah. No, that's good. Is

108there anything that you feel that you would like because I know that in the past we've also done like the Medicaid compliance presentation or you know just back then I mean I used to do that that horrible training all the time until we didn't have any but um I mean I used to like whatever like was an initiative that we needed to to undertake, you know, that had an always had an acronym of some sort and, you know, I would do a presentation to the board to explain what that is so that when you heard that, you know what people were talking about or somebody asked you out in the community and what that meant. Um, I think I think the cse process is is definitely something that especially for new members, but then should

109a refresher for everybody. um we could definitely do and you know associated with that is things like MTSS and you know and then as you know was suggested PLC's what is what is that you know you keep saying that what is that all about there's lots of things like that that we could do I think we should start a sheet with all of these things and because we used to have those folders that you gave us with every meeting and if we could keep those things like all of the abbreviations for the cse stuff or and maybe yeah we could put together like a resource. We had one, didn't we have one a few years ago? Yeah, that that's the document that Aaron had put together that explains everything. But maybe if we could have

110something that, you know, we could keep in the cloud that we could access to to like as we're looking at stuff to I feel like Bose's created one for some reason. And I feel like I've seen one not so long ago, but I feel like maybe Bulis had created one. So like as as we're learning about something, we say, "Hey, can you put that on our document so that it gives us something to go back like when we're reading stuff, we can go back and refer to it um and have a copy of it like during the meeting." So you could, you know, if you have a question, but some something definitely that we could access when we're going through our packet would be I know they're not packets anymore, but um 20 plus years

111of calling them packets, it's hard not to. Um I think that would be helpful. So, so and then what about your goals? Yeah. Yeah. I would say I mean everybody's done but Steph and Benny. So, right. So, there sometimes next week we'll have them all set and ready to go and everybody will be able to look at them and we can realign whether or not we want to create new ones or if we want to continue or if we want to look at it on the I I would think that would make sense. Um I would suggest Aubrey and I went to the school goals meeting. Well done Shannon and everybody for that. Um but it would be nice if if you don't mind. Is Shannon come to that board retreat or not? Um maybe

112Shannon could share in a little nutshell what the school is looking at that we went over and how we can even maybe match some of our schoolboard goals that might be supportive to the school's goals. I've thought of that beautiful folder. Yeah, we have a beautiful folder and we are now officially on the team. Um, but I thought when we were doing it, I don't know, Audrea, how do you think? I I thought that that might be a good way for us to maybe pick a goal of from the board out of there to see this is where we want to focus too to help the school like synergize. Yeah. Synergize. Like I said, I don't I can't a lot of those meetings. I would like to, but to see kind of what's going on

113with some of those and on a smaller board level. Yeah. And we're going to do vision and goals like we have if you can track down Sean as they come for this like in Arizona. I know you needs to come back for some reason. I didn't mean to put you on the spot, but I just thought that might be something. Oh, and she also like so at the beginning she does a presentation that goes over our strategic goals and then the initiatives and the professional development that thought flows from that and then when the buildings do their presentations that those goals then filter down the buildings and they I mean just to bring that all together for you that's what you were part of is that um but yeah she can definitely do that. Yeah.

114Okay. And we want red and white. Is that what we want? Okay. [Music] But we also have to remember that there has to be some um is it just vegetarian or vegan too? I'm just vegetarian. Okay. So, we need to have some vegetarian options. I don't get that. I know. I'm just you know it's okay. Yeah. I I think we've got given. So, I'm fine with I'm fine with any of those suggestions. And we only got what, four hours? Yep. So, make it popcorn. Y popcorn studies. I like that. And we'll eat while we start. So, little bit. Yeah. Yeah. Okay. Do we have to go to executive session for the student thing? Yes, we do. Okay. Um I didn't know if we were supposed to talk about an hour yet. I'm so good. So

115I have a board announcement though. Don't have a need for comments from the Y. Um we do have board of education comments now though. Just one thing. Um I am going to that leadership conference in Albany. It's the first and the second of August. Yeah. 1 and the second. So, if anybody wants to come up, I am not going to be able to stay on the 2nd. So, if anybody wants to, I already paid for it and it's fine, but if anybody wants to go up and take my day on the second, please let me know. Of course, Albony is not that far away or you could go up and spend the night. They have lodging stuff, so just let me know. Um cuz I I have to leave actually and not stay the It's

116only a half day on the second. It only goes until I think it starts at 8:30 and stops at 1:30. So, it's a pretty short day. Um, but I have to go to Amhurst, Massachusetts that day instead. Do they always have that in the summer? They do. It's always in the summer. Yeah, that stinks. Yeah. In the winter when we I know. Why would you give up a summer weekend to be involved in? I'm sorry. That's fine. Anyhow, if somebody wants to take my half day, please let me know. I I'm sure that they would let somebody take my place. Yeah, I I would love to, but even though that would be a Saturday, I Yeah. Yeah. Of course you want to go up on Friday night because then you can go out partying, too.

117But that's Oh, so she does have a little fun. Absolutely. Drew thumbs out. The real reason why she can't get up on Saturday morning. We're still in public meeting. My daughter my daughter is going to be trying out for the women's national team and playing all day. So, wow. Cool. The the 35 and older group now. That's awesome. She's stretching out her hamstrings. She said they don't move as well as they used to, Mom. Yep. Any other board of education comments? Okay. Um, we do have the need for an executive session to talk over student issues. Thank you. Individual student in issues. And so we're going to adjourn in that at 8:04. Motion. So moved. Second. thought I I thought I'll second then. Yeah. So, no. Well, no, you you're right. You said motion. So,

118Chris and Tom, you were asking for a And so, we will be going straight from executive session to end the public meeting. Stay here. Yeah. No, we're going to stay.