Whitney Point CSD Board of Education Meeting February 11, 2025

001still working Stacy you sure okay we're g to call this evening's meeting to order at 6: pm and if everybody could please stand and join in the prege of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all we are going to switch things a little bit um we are going to um let bosies do their presentation so that they can scoot out of here because I imagine that we're going to have more questions about the capital update then we will for bosis so okay thank you so much for having us my name is Rebecca Stone and the district superintendent of bis I've had the opportunity to meet most people um today with

002me is Chrissy Choy she is our executive operations off officer and Sandy rufo who's my board president um and what we're going to do is we're going to go through and and Chris is going to talk to you about the administrative budget so I'm G I'm gonna give you a a task so here is the updated um pamphlet for Whitney Point and if if you look at it it goes through a lot of different pieces for Whitney Point and I usually put it out at the end so that chissy can make her way all the way through the presentation um but there's a lot of great information in here when we're through that I encourage you to go through and look and see um what services what takes in it gives you a little bit

003more information about your District in particular so we're gonna go ahead and start with chy and she's gonna talk about our administra and capital budget thank you okay well good evening everyone thank you for inviting back again this year um I do recognize some of your faces um I'm Chrissy Choy as Rebecca had said executive operations officer at bosis and we wanted to go through the administrative and capital budgets with you um and talk about what it's looking like for bosis for next year so a couple of things we' like to Anchor to similar to school districts is we have a vision for how we do all of our budgets at Bose uh not just the administrative and capital but all of our program budgets so we have a common approach that we adopt but

004there's consistent across the organization and that we're able to make informed decisions along the way getting budget status updates throughout the year to see where we are so that we can support organization-wide decision making these are our guiding assumptions and principles I won't go through all five bullets with you but at the end of the day we want to make sure that everything is transparent uh not only internally but also to the school districts on um the services that they are getting and that the department managers for each of our programs are empowered um with their budgets and have a firm understanding of their budgets we also have an organizational success framework so again similar to a school district this is where we align our priorities right this defines our priorities and what we are

005trying to constantly do as we're not only looking at our budgets and finances but overall programs so we're constantly looking for ways to be more efficient um and to really examine our processes we want to deliver that high quality service as solutions to school districts so that is another aim for us for organizational success Foster that workplace with Employee Engagement and development um and encourage Creative Solutions and be Innovative before I dive into the budget I wanted to just talk about the cost methodology that's used uh for both of these budgets it's called arada and arada stands for Resident weighted average daily attendance um and so just at a really quick high level that's really based on student attendance and enrollment for the district um and each district for these budgets would pay a proportional

006share based upon the arada so we get the total amount of that within the region and then slice it up based upon your percentage of that pipe and so again both of the two budgets are based upon that methodology so there's an arada story here in the region um I did put a box around Whitney Point so you can see where you've been over time but last year when I was out here we were able to tell a success story we actually saw 65 additional students in the region and for years we had been seeing declines however from last year into project or from this year into projected next year we're seeing a significant decline again in the region so about 193 less students and I share that because while student counts are going down

007when you have that significant of a decrease it doesn't necessarily mean your your share of the piece of the pie would go down because that either right because we have fixed cost and there's a shared piece of the pie so again just showing that that percentage over time for Whitney Point and the other districts in the region so the administrative budget is the first one we'll look at this is the one that is voted on um of the two budgets that you're going to hear tonight so this one is codified in education law and it can only be comprised of these four areas that's it in the budget it can't increase it can't change what you see tonight is what it's going to be Board of Education superintendent office HR and Bose's business office are

008the four components of this budget this is what our budget looks like most people go right down to the bottom right hand corner and say hey there's a budget increase of 6.28% yes while the budget increased by that amount the share or the increase to the school districts is really 2.22% and that's because the other Revenue line if you notice that has is going up we changed our investment strategy and so that's able to offset the rising cost that we're seeing for expenses like many school districts and you're probably feeling it personally in your own Pockets contractual and other expenses keep going up with vendors um and so that's really a big driver beside salary Ines this is what it looks like for Whitney Point so what was the charge last year in comparison to

009this year so it's about a $6,000 increase year to year this is the net cost uh this is a slide that did get updated I went back through all of my numbers and you know just when you think you have them all correct so it actually went up considerably the aid column so this is projected Aid I can't give you a definitive amount there's a lot of variables that go into that but the cost that you would assume $1 130,000 you get about $78,000 back in Aid so then that cost would be about 52,000 so that's what this slide is showing switching to the capital budget I'll pause just for a second are there any questions related to administrative book I saw you all writing just want to make I had the old version and

010that's a big difference yes yes favorably yes yes favorably yes I not so I'm like wait a minute that that's yeah I saw everyone writing so I thought let me just pause here because you might have the old slide back yeah all right so the capital budget again this is codified in education law so the capital budget can only be comprised of these three items leases anything we buy or acquire or construction of facilities sites or additions and dormatory Authority payments that's all that this budget can contain so if you remember I know there might be some new faces at the table and maybe some new faces in the audience we did have a capital project boat it had been about 20 20ish years maybe a little bit more than 20 years since we had

011done any sort of capital project up at the bosis that happened in November of 2023 in that pass and that was really to support the expansion and upgrading of student programs and address critical infrastructure needs we had at the have at the bosis so that was approved this was a proposition uh it's borrowing about it's borrowing $40 million with 6 million coming from local funds here at the bosies this was presented just so what it would look like so we're stepping into the dormatory authority payment when we do borrow and so one of the messaging around that so there was not a significant increase all at once to school district budgets was we would step into this by adding $800,000 for the next few years so that it was much more absorbable for school district

012budgets so we're in that phasing so when you see the slide this slide right here and you see a 27.2% you know why it's that $800,000 as you can see our district classrooms um so there's classrooms that we lease from school districts for some of our uh student programs along with lease facilities there's some slight increases there uh for rent payments but the biggest part is what we call the master facilities plan Capital project which is that $800,000 increase overall so I just didn't want anyone to panic when they saw that so when we take a look at what the charges are so it's about a $43,000 increase year year uh for Whitney Point from last year to or from this year to next year and again this is what that's looks like so I

013want to talk about because in 2324 and 2425 we obviously did collect some funds from the school districts to help support some of our projects as we step into doing the $40 million Capital project so that's 6 million so this is what we've started to do this is how the funds were used or have are being currently used so one of the items that we've done is purchased uh the house next door to B 409 Glenwood that's the picture of the house on the right hand side and what we're planning to do in order to do the expansion on the back of our education center we're pretty landlocked up at fosis not a whole lot of places we can expand because of protected Wetlands so we purchased this house in the back of our campus

014right now is our operations and maintenance building we're going to relocate them so then we can build that expansion of the Ed Center off the back um so that's where our operations and maintenance building is slated to go um we did get the project approved by S so probably any day now the house will be neled which I'm kind of sad to say um we continue to work with uh the town of Dickinson to get the permits that we need for all of this and we did have to go through um shipo so there was a lot of historical items in the house and so we went through that process as well learned a lot through that but nobody was interested in salvaging any of those historical item so so that's uh one item that

015we've done um are you going to have your trades involved in any of that yes that's part of our uh contracts with the um that's included in our contracts with the contractors that we're working with is to make sure that the kids at least get to observe and they do some not necessarily on the job site but they get to interact and see what's happening y that's built in that's one of our requirements uh the HVAC emergency project was another one so um especially this time of the year we see a lot of portable heaters in classrooms uh because we didn't we needed to upgrade drastically our system so we're able to complete that over the summer so in a big portion of our education center uh that helped to support the supplemental heat to

016the 100 200 and 300 Wings helps to support our geothermal system as well so less Reliance on that the efficiency um and then this was one of our critical infrastructure needs on our building conditions survey that needed to be addressed so uh that was one thing and our staff said this is our number one priority is heating cooling ventilation and air quality so that was a a perk of that as well uh we have started construction on bttc or the room tooga trades complex uh this is for a heavy equipment and repair operations program uh the project kickoff was in October um with an anticipated completion date in a couple months so it's pretty exciting uh partial funing we did get from um Donna lardo's office so assembly woman Donna leardo and we're looking at

017the possibility um lower down on that site of a future solar array project so really excited about that some pictures I think it's good to kind of show the pictures that are happening see obviously this was nicer weather than what we have right now um and I thought you know also it would be good if if you're curious about what we're doing right like what are we up to what does this look like we do have a dedicated website for a capital pro project so you can click on any of these projects there's photos there's videos there's monthly updates um certainly are happy to answer any questions as well so I wanted to just take you through that a little bit because we are I want to be conscientious and share how we're spending the

018funds and so in summary if I put the two budgets together right of what this looks like for Whitney Point so this is your administrative charge um and and your capital budget Char or this is the administrative budget and the capital budget charge plus the additional annual share which that additional 800,000 that we're collecting across all the districts so a total of 315,000 and this is what it looks like when we start to factor an aid for all of them so the total net cost of that is about $889,000 oh that's good to see it's a difference because I I ranked them yeah earlier you'll have to rank them no I am it's going to be a lot better yes yes it was a it was a big error but in the favor of the

019school districts which is a much easier message to share I like those numbers me too me I did too it made me feel a lot better figured yes any questions that we can answer for you tonight related to the budgets I'm glad that you guys are getting the opportunity to fix things up I remember the last project all those years ago so you have waited a long time before doing more that's last one yeah long time you no I I agree i' I've done things in schools for a long time I've done things at bosies and all the buildings and it's needed so yes yes we're really excited so nobody wanted to reclaim anything from the inside of that house tried we tried yeah that's sad I think we reached out at least to three

020if not four or five I want to say it was up to five we had reached out to different historical societies to see if they wanted to I mean some of it was a little like I'm not sure how they would have gotten it out so um I'm not going to remember exactly but it was like the window frames but there was like a suus with then some of like it was a little I was like I'm not sure who's going to do this so yeah some of it I could understand why not yeah that's too bad yeah all right the last thing that we want to share with you is we'd like to invite you to our annual meetings we are going to be featuring students so uh that is April 9th at uh

0212025 at 5:00 pm that's going to take place on our main campus in the education center student cafeteria I just wanted to make sure that we invited every all of you to that I hope to see you there thank you I just want to mention too I I've seen a lot of these in the past and I really enjoy how you present and how things are sent to us now is I like it we took your feedback I think it was your feedback it all you can see like we listened and we made the changes we appreciate that thank you very much I wasn't trying to do it that I'm just saying I like I like how things are highlighted I like that the way that it seemed it's easier to follow yeah I also

022like getting in it in advance know sometimes we get it gotten it more later and it's easier to look through andest so thank you you're welcome you're welcome Fe thank you appreciate it thank you very much thank you okay we'll give them just a moment then next up will be the capital project update everyone riting presentation so I will follow it's good to see you all this evening obviously myle all right so why don't we go ahead and get into our monthly report as we always have by first looking at the photos so you're going to notice right off the r it's really all all pool focused for this month's photos and really we just kind of what I had hoped through the photos just walk you through the process there so you can see

023on the first two rows that's that Mar site that we've been talking about for so long um so in those first photos they had already mared that shallow end and then in the one to the right you can see the crews working on MAR setting that def ense there so we we just thought it was cool to get a kind of action shot of it while it was happening and U it was a cool process personally for me to to watch because I I heard this talked about for more than a year now so I wanted to see it firsthand um so then moving to the second row there that F on the left that is the completed Mar site and then the photo to the right is just as the process as the pool

024was being filled which which did go very well thankfully and then really the bottom row of photos is the pool substantially filled we had to leave it a bit low just um to to clean the gutters out but uh now actually just as of while we walking the board through it is that it's full full total capacity water so just some photos there the one on the right also just showed the bleachers because I was looking at the last board report we had the bleachers hadn't been installed at the last report so just kind of highlighting those as well so moving over into our report uh just really the project issues and concerns the critical issues at this point obious very close to that fines here the startup and commissioning of the pool equipment in

025HBC systems happy to report that's happening Thursday morning started and commissioning out 8:30 we have the M contractors lined up as well as our design team and commissioning agent so hoping for a Flawless and smooth start up there the second one we have there's the department of health inspection you the permit the Department of Health does need to issue the district permit for them to actually start swimming that uh their inspection is scheduled for next Wednesday February 19th at 10: a.m. uh we've been in constant communication with the team over at the Department of Health um so just really trying to understand things that they're going to look at action items and deliver they need from us so they can actually issue us a permit um and so we're steady working towards that and then

026the final one there is the certificate of occy so the architect needs to submit it to S estate education department then isue certific fcy so there's obviously a number of components that's part that documentation that the architect and over just you can expand on a little bit more if you'd like but more or less it includes the Department of Health stuff Architects substantial completion certificate uh five safety inspection by bosis which that is also scheduled for next week next Thursday 20th so we do have all these entities lined up and our hope is you our Target is to have that certificate of oy documentation sent to SD next so that's the target we have for the team and it's usually a one to three day turnaround to hear back from the state and about a

027similar thing for the Department of Health because we did ask that question with their TR um under the concern section me these are a little bit of regurgitation from the previous Bo just the concerns is is just to follow through on the Manpower and schedule commitments uh the completion of all the remaining construction safety equipment and cleaning that would be needed to pass that do inspection so again that's some of the information we derived from the conversations we've had with them and just really keying in on on making sure those items are complete um you know it is no secret that there is going to be pumes work that extends Beyond once you people you actually start swimming but the team's Focus really has been to get it to a state where it is for

028all tents and purposes legally occupiable that we can do that then you we'll continue to chip away those pump items course of the governs uh then moving on to that third concern is just the timely completion of remaining punch list corrective works this is for both the ca the upk and TR um about at upk about 30 items still open between all contractors same thing at TR and then the architect was here earlier today starting to punch through the little addition Locker all those miscellanous spaces so um you know we'll touch on a little bit later but those Point metrics will will go up follow today and then lastly it's just the timely submission of closeout documentation um you know the contractors are you know starting to submit when they have been submitting their close

029out documentation there's at least one contract we are ready to start closing out that's F our site contract with f so we are working through with Florence project manager to start closing that contract out something our team continues again I guess I pause there I could just go through the report questions at the end we do questions at the end yes um so continuing down then the workforce and metrics so for the month of January put just shy 2000 2,000 hours in place to bring our project total just about the 8,000 hours St place which is significant you know happy to report that since those two incidents early on the project and we've been more than a year and a half now without an incident awar this so you know that that that in it

030of itself does deserve some celebration both you know all contractors are team staying diligent about safety it is very um obviously the schedule substantial completion Milestones has been adjusted to February which was a push from the last report which was the end of January and I know that we will get into that after um really nothing to update on the project budget this this line doesn't change too much um in terms of change management so tracking 21 PCOS total the good thing is I mean really a lot of that time we were tracking the burn rate right I know there something conert was the burn rate you can see that we're at 8% remaining uncovered contingency and nearly 96% build out so um you know we have done a really good job the team's done

031a great job managing that contingency through throughout the project which which which can be a challenge and can at times put you know project teams in a difficult position if they're going be iners position when they don't have um you know one thing I I do want to highlight there though is in terms of the approved cosos you know the million over a million dollars put in place I know there's definitely going to be some discussions about where we are turning the project over and the delays that's been there but you know there is something to be said about putting a million dollars worth of work you know that that does have time to it and yes there are a variety of factors that have contributed to that million dollars right we understand that we've

032talked about that before but you know really not losing site that there are still there is still time associated with putting that work in place uh we do still have about just over a quarter million dollars worth of work that's still out there we are really trying to draw down on open PCOS that we have with the contractors of course again as we move towards financially closing them out in terms of contractor payments and District purchas orders so again in that bottom right number that 96% pay down uh contractor contracts we are are very close you can see the metrics there with f being and the first one to be a 100% build out but overall with the contractor contracts just shy 98% um in terms of District POS again just some of the things

033I imagine these costs will start to become realized very soon Zach as we reconcile our budget sure this closer to the 100% uh in terms of QA QC reports uh so the vast majority of ones we have already closed out the items whatever they were at the time have been addressed there's still some with GC onew contractor that we're working to address and close out and likely some of those will be captured in the punch list so if they are capturing the punch list we'll likely close them out our qaqc report in terms of your field reports and inspections uh really just as you can see there are Architects and Engineers com to do their punch this inspection so me engineering we have them both as our MEP designer but then as our commissioning agent

034so they did a commissioning inspection as well as a PO MEP inspection punchless inspection excuse me Ashley mcgar is out here today punch this inspection and then Aquatica who's our pool engineer will be here next Wednesday the do is here so he'll do his inspection then he'll also help to feel in questions the department he they have for us uh there's no upcoming you know no major upcoming material deliveries to really report out which you would expect to give them more re on project uh in terms of the ongoing upcoming work for 30 days now of course this this was the January update right so this would have been projecting the work that would have been done in January obviously the board has had an opportunity to walk through beforehand and a lot of these

035things have been completed but nonetheless um you know we had planned that the Marite deck equipment the speaker installation that speaker is installed uh just some minor electrical device trim which I know Matco made a lot of progress on yesterday they'll be back Thursday to button the remaining up the HVAC unit startup you talked about uh pool equipment startup that's also scheduled for Thursday as well and uh there'll be some owner training too so the owner team will get trained on various pool equipment and chemical systems um and then really final cleaning punch list and do inspection in terms of the engineering summary uh so we actually do have there should be 263 closed and one open for a total of 264 and again I think that's another that just warrant just a little bit

036of highlight right so you know there have been 264 questions have been generated so asked responded to and then implemented in the field right and again there are you know time parameters that are tied to those and they can they can impact the schedule in the field uh in terms of Smitt I mean it's really encouraging we're drawing down the list of open Subs probably the the remaining 19 are ones that likely can be voided but we will of course checking with the contractors and then yeah 39 unsubmitted closeout submitt which is good I mean you know a lot of these we expect to be coming in very shortly as this SP is wrapping up uh not a lot of new special inspections to report out and then in terms of punch list items so

037the total number did go up again that was doing part to the commissioning inspections and M punch list and then once the architect gets theirs uploaded to proor this this number will be adjusted so going to do the summary now okay let's hit the co summary all right so change order summary there are no change orders that we are here seeking board approval on just really updating you in terms of the uh change orders that we've formulated since then so this just we bundled these PCOS into a formal change order which the architect then sends on to se um so since the last update two to our general contractor and then one to our site contractor F I can questions no questions on I just had a quick question on the punch list items so

038obviously that's always you know a big task at the end of a project do you anticipate any costs associated with the punch list items that we would incur it might result in change orders I mean are you aware of anything of significance because I'm not referring to you know you know Pennies on the dollar I'm talking about big big items that of significance there are a few that like were highlighted um for example one that came to mind was some MC Cable in the laundry and storage room that was not in the electrician's contract the engineers comment was they'd like to see that in cond right and how much would that be give me like you don't know like well you know I mean I mean I mean a conservative number for you I put

039at $1,500 so right I just wanted to make sure there's not no surprises for us to be concerned about because there's a lot of punchless items and that is not uncommon especially for a project of the size and the duration so I was just curious but I just would like to say to all of you understanding the depth of this project and the amount of subcontractors that you had and your budget and all of the unknowns that you uncovered that you could not have anticipated phenomenal job um really I've not seen a project this well managed in quite some time so kudos to all of you on a very good job well done and you did a great on your I love the presentation format we've given that um compliment to you guys over and

040over again but just wanted to reiterate that for future projects that you may be supporting I will build a little bit on your comment about the fal the face right inherently a very challenging part of the job because everybody wants to take a breath and be done and we want you to finish and be done it's a challenge with respect to the the cost side that as we're doing punch list and as we look at stuff GRE te look at stuff that's out there there's going to be some stuff that we may not be thrown with right sure but we have to then weigh you know that is the fix wor is is is the fix worse than than the condition right and I anticipate that I'm going to have a little bit of back

041and forth with some of the contractors about how to monetize that right if I say look okay I could I can live with I mean this is okay it's not exactly what I would have liked to had it but I there's going to be some of those conversations absolutely and that's not going in the way that you're spending more sure it's a way that I'm GNA you know just hold people a little accountable for it but I don't want to go tearing a wall down right put it back up at this point you know exactly but on the flip side you know if there's if there's some quality things there that obviously don't affect its form or its function or it's structural yeah we're going to have some conversations and and those might be a

042bit protracted depending on how how we do with them so yeah that's why hold chage yes absolutely you have to but great I mean great job on you know your percent complete and and the numbers and you know overall I'm I'm very impressed with how you manage this project and our money and we're very uh conscious of it so thank you and and that not withstanding um I think that a lot of people are disappointed in the huge delay on the pool and I fully understand that there was a lot that you couldn't control over that um but I do feel that six months extension was probably a little unexpected on the district's part um and I just hope that the things that would have been controlled um word will pass down that perhaps contractors

043may need to be more in control of what they're doing because like I said six months out of the school year is a huge chunk so but that's not on you guys a lot of things you couldn't control just asking you to pass that along yeah so yeah no I I and and we share that well we like to been standing here not in February but you know summer um and we have had and I would certainly if you needed it and wanted to kind of just get context for that there was certainly some hurdles that we had to that we had to go across absolutely and I don't it's not any one entity it's not any one issue I mean it's a combination of stuff and and a lot of it there was there

044was a fair amount of it in the last I'm going to call it three to four months that kind of seemed to creep in here and um but and we'd be happy to kind of give you context for that if that was something you wanted I understand that the the disappointment but I will say Robert touched on it almost 1.4 that we were able to put in place that does come with there's no question about it there's there's time um absolutely and and like I said totally understand a lot out of your control but it is a challenge yeah when when you're in the little different than you know when you're in the the public sector you know and it's a little bit harder to to maybe motivate and Inspire some of the players yep

045I'll leave it there no that's that's well said but know Robert does a great job that he tries to keep people motivated sorry yes you do so I I just wanted to add that I agree I mean everything that was done fantastic I mean what we have a product we're so proud thank you so much working with especially the two that have been here the most I mean I I give you a lot of respect um you are personable you take uh I don't like it but I like it when I see you're flustered and you're you're red I I I'm sorry but that that means that you are a good person and I know you good people so thank you for that I I don't like dealing with people with they do games and

046play thank you um yeah so like I said having said all that I do want to add in that um yes there were some things with the pool um and we mentioned this earlier that impacting our our our students that all the students use the pool and now we're six months out yeah that I mean I might not be as nice that that's that's really unacceptable I mean that's just not and for how many students in the district that that impinged on um and with all due respect there was a boulder but there was a lot of uh Manpower issues and that's not on us our Boulder that I'll take that that's us it's hard to get people in and do what they were supposed to that's not on us and I'm not trying to

047be personal about it but and we pay for something we get it I know there was an issue that was meant about like penalties and I know that that doesn't work but as a person that's sitting here that was brought up that you did something wrong you got smacked yeah I don't like that there's no penalties for the people that aren't doing what they're supposed to I don't mean the people that have been here presenting I mean the people that aren't doing what they're supposed to and for me that's very it's I don't know if I can even use the right adjective frustrating that we're just powerless yeah and I know that you tried what you could but it it's very very frustrating hey you're your options are somewhat Li disted I would say not

048power less but some of the opportunities that you have for that are not the best opportunities right ultimately it's powerless because it really is sitting here there was really nothing that could really be done I mean to push where it needed to be pushed other than through the the correct people and like I said I respect you guys and all that but as a board member there it is and it's going to be the middle to end and that was my next question so you said that the um the C uh C certificate ACC yeah I was looking at my note um said that was on Friday is that gonna go out this Friday or next Friday next okay so then three days after that so assuming that it gets approved there's no issues so

049then that'll be the 24th because okay yes but so that's are you trying to get to an end date is that what you're a little bit okay I was just curious where you were going with I'm just trying to I have it all mapped out and I'm just so unfortunately there's only 28 days in this month so that's the 24th so again no we're not g to have the kids in the pool so we're going to use that week after the 24th just to get our our staff in our teachers you acclimated to what the routines are going to be in the pool and then our aim is that so it's really March well that's what I was getting to this for the most part yeah no matter what it was February is totally the

050pool is not functional in February it will be March so suppos yeah yeah time frame yeah functional yeah you were just looking for what was projected as what was actual yeah and like I said I'm sorry but it just that's just really unacceptable six months is a lot so with what time set obviously I'm in the project management sector so I can appreciate your struggles I would imagine that with your project close out you do lessons learn and look at where the barriers the pitfalls were and the struggles that you had and you probably do a pretty good job of looking at the sub the subcontractors that you hired and identify where the shortcomings were did they really put enough manpower into it and what types of issues did you run into to so for

051future projects you get best practices Lessons Learned and do a a better job with lead time based on the contractors that you hire and what you can expect in their performance I mean is that fair to say that you would present something would you do something like that or provide that to us with like a Lessons Learned and you know where where you saw the most significant issues and what you came across so you did present some of that through the duration of the project but that would actually give um high visibility to the board and to certainly the district on understanding you know where the you know issues where barriers struggles that you have because at the end of the day you're the boss um and you've hired all of these people to do

052a job within a certain time frame and then things came up where they weren't able to for many factors that we saw throughout the process but that would give us a better picture of you know what actually happened and you know just something good I think for people to understand and know because it's not just one person it's it's not just one subcontractor It's a combination of many things some things have prerequisites so you can't start something before something finishes and you guys know that and you have the big picture but I think at a high level sharing that with the board and the administration team might be beneficial for future projects just to suggestion okay certainly yeah I would say the one that we probably perpetually work on right and it has it's not

053specific in instruction it's just a communication piece yeah it's just it's really tough people act and react predicated on what they think they thought you heard you say yeah and that is a Perpetual one that we work on all the time as I'm sure every on this table does as well right education same thing yeah it's that ability to just make sure the message you sent is the one that's received exactly is is one that we always do and we do sometimes do a sit down at the end just kind of just you know have a little conversation around the table Y and um and I think that can be helpful yeah yeah it's just it's always good I've always done project Closeouts with that and it really helps you look at what went well

054what didn't go well and what are we going to do next time to make sure it goes better so like Tom and and Stephanie said it's it's hard for our small community to lose such a important piece of our community and our school because everyone was using this the the pool but we had great Partners throughout the process so we were grateful for that but we we're glad it's done now for the most part and it looks amazing and uh we we thank you guys all for your efforts you did a really good job so so like I said though we did hear August and it wasn't perceived that was what it was and now it's March so that that where I had the problems but I would never have any problems ever dealing with

055with the group again like I said everything that was done 99% everything was great it just this one little thing was a big thing so I mean 99.9 The One the 0.1 was huge though but thank you I I do appreciate and thank you and and I have to agree with the reporting process um I've sat at this table for quite a few construction projects now um it was consistent informative and there was a and we had it to look at we haven't always gotten that in the past really appreciated it um I felt like we were better informed on this project than I ever have on definitely a best practice you should have in every project appreciate that feedback and so we'll have one more meeting with you guys for close out right probably

056I would say probably at least one more we need here to attend the pool party so I I you know I think it would be great if if Robert at some point did a cannonball off I think should push him in the pool now we we already discussed that I think I think it can't fall off of the uh diving board might be uh he a pretty good sport so I don't think he's I'm strong swimer I don't think you play too well it looks great you guys it really does you did talk about you know maybe a dunk tank there you go oh yeah no you guys were great we would like to dunk the contractors that took a little longer right Tom when he said that like not not I I wanted turn

057it into a little fundraising there you go well thank you again very much questions okay thank you guys so much have a good night very very much sorry I got M I was driving from Syracuse it's pretty cool except whatever whatever cleaner they were using though on the in the vestibule it was so strong you could taste it oh really it looks good huh beautiful well yeah they don't have any of the Kem in yet okay so um we do have a need for an executive session and we are going to have discussion on contractual may have a motion so mov thank you Tiana and a second second thank you Aubrey all those in favor I any oppose any abstain and it's 6:46 okay we are going to reconvene at 7:05 correspondent there is none

058um policy discussion okay so we have um two sets of policies um again I'm just going to ask you to review these uh yeah um so one set of policies again this is just kind of going through uh things that are required policies and things that are very outdated and so um the first one I'd ask you to look at is the um computer use policy and if you look at um we had what we called a web page policy from 2003 and a computer use policy that was from 2004 so the world has changed a little bit since then um what is in the proposed um new policies are an acceptable use for personnel and acceptable use policy for students and then a use of email policy for personnel all we need to have

059acceptable use policies y um use of email has been recommended just because if people misuse email and we hadn't told them how you're supposed to use email then you really have no um recourse there so if you can just in your spare time when you have nothing else to do read through these and then um please if you can if you have questions or comments or things that you notice um email me and then so when we come back together I can have those ready with your input and I will send them electronically also but some people like paper copies and I'm sorry real quick when you send them electronically will you do it last time where I can highlight in yellow okay perfect thank you and then the other um set of policies is

060a title one parent um involvement policy this is a required policy if you have um Title One money which we currently do have um our the first policy is called um Title One instruction policy and you can see that's from 1995 um that one we just need to update and I gave you a proposed update to that policy and that is required if we get Title One funds which we do and then the other policy is a title one um what used to be called parent involvement policy and that was from 2003 our old policy um this is also required uh for schools that have uh Title One funds and um the new version has got updated language just that talks more about parents partners and uses the term family engagement instead of parent involvement

061um so if you could review those these are both this this family um engagement one is Bose's recommended policy ask okay and the other one is um really just an update to our other one okay okay and like I said I'll send those electronically than you wait just for clarification find a system just no no it's all right I'm just trying to think of so out of this bunch there's one that's updated so we're going to look at the updated yeah but also being able to look back at the old one lab like old policy and then it says proposed policy and you can see on the top of these okay yes some of them are agent and some of them are Jewish I have to say that I'm really happy with the progress we've

062made the last two years on it's endless no I know but Tom and I have been like the de facto um policy committee for how long time and it just seemed like we never made any progress whatever system you have created I am so happy that we are getting all of these updated because as much as we have tried in the past it just never seemed to come to fruition so thank keep working our way through and and again we're just focusing on the have toos the ones that we have to have clearly outdated and because somewhere in one of my rooms I have the old hard B and it literally is like that I know yeah in my dining room I like the electronic version they're easier to believe easier to carry too okay

063um we do not have any policies for first reading we do however have two policies for second reading and we will start with policy number 7350 we have three oh you're right sorry so we have three and the first one is um Poli 7350 timeout and physical restraint and everybody should have a copy of it or access to a copy of it so just to me to start by um so if you remember we've made um changes to this we added definitions we changed some language for clarity um but a lot of what is out this is really just almost verbatim um what the state requirements say we have to have except that we added some definitions so that the lay person could understand what we're talking about did anybody find any additional areas that

064they felt needed to be clarified more or that was in our y yeah no Tom did you have anything for this one Aubrey Benny no um shall we uh do a motion for this motion to uh for second reading and adoption yes I you move and did somebody second it okay got Benny Benny any questions or comments oh looks good thank you all those in favor I any opposed any abstain okay next one is um 7380 cell phones and other electronic devices let's get our motion out of the way don't move thank you Tiana and a second thank you Aubrey right well I can um so for we made changes to this we changed um which we're doing in all policies changing it to Legal Guardians um we changed um some other we changed some

065other parts of it including the part about um up a lot of what we did was [Music] um it's confiscated yes confiscation yeah it doesn't have my marked up I don't have my marked up vers it's violations isn't it yeah oh there we go any electronic thank you device not retrieved after notification of the legal guardian after 30 days shall be subject to disposal so that gives us like again as we said this doesn't really happen we don't ever dispose of bones but if there ever should be a case where that really happened one we definitely wanted to make sure that that the legal guardian was notified um and then we left that language shall be subject to disposal doesn't commit us to actually disposing and the notification to the legal guardian what type of

066notif notification is that is it multiple times in different ways well again we discussed at our last meeting that this like doesn't really happen because people have $700 cell phones they want them they want them back so it's really just a yeah I mean formality yeah I mean we we almost took it out but then thought just on the rare case that something could happen you necessarily have to keep it so um I don't know if anybody's I mean when you notify is I mean has it ever happened no it's never because the ones that get probably taken to are probably like the dummy phones that are like the ones that aren't really being used okay all right got caught so we're covered them yeah and then we just to reiterate the reason we have

067this policy even though we don't have cell phones during the instructional day is that for the rest of the time we need to have some expectations about appropriate use and what's not yeah appropriate does anybody have any correction comments um then all those in favor I any opposed any abstain next one is professional growth staff development policy number 6230 may I have a motion thank you Tiana and a second second thank you Tom okay so you may remember that we had some policies that were just clearly wrong um offered things that we don't offer or have not in 30 years um so um this just outlines uh you know the fact we did change some language make sure that it had to be pre-approved I think Tom you're the one who suggested that that people

068just can't decide they're going to go to attend things without so it all has to be approved um it has to be related to the to their um pertinent to their work and um the rest of it and it's open to like you know it could be remote it could be uh video conferences and then what's also outlined here is just like the mentoring program which is what're required to have so there's nothing inaccurate here now and we were able to combine several into one three three get to one yeah that was good nice job on that get rid of the thickness of that book for Tom we should put those on display someday Tom in the part not that the policies are bad just the book is Big that's right that's right okay any

069further questions or comments from the board okay all those in favor I any opposed any obstain okay that brings us to our first opportunity for comments from the public um there will be a second one towards the end of meeting each speaker will be limited to a maximum of three minutes and the entire public comment period to a maximum of 30 minutes this may be waved by majority vote of the board the board requests that each speaker stand States their name residency and topic for discussion by law the board will not permit any public statements regarding individual students or employees please be advised that while the board takes public comment very seriously we are not allowed to comment or respond during the meeting as this is our opportunity to hear from our stakeholders items brought

070to the attention of the board will be taken under consideration for future responses or action or the proper staff member will get back to you at the appropriate time and again the reminder that there is a second opportunity at the end of the meeting and is there anybody who would like to speak tonight I'm Victoria like right about here I'm not really a public speaker no and we understand that but there are people who are um watching via zoom and if you're too far away they can't hear what you're saying okay so that way come here just just a little bit you don't have to see right in front of us but just a little bit closer okay yeah thank you no and and I totally get that it's just that we don't want to

071make it so that people who are attending um via Zoom can still hear what you have to say Okay um I am here to bring up a few issues so I don't know if it stays within the three minutes but my first issue is the bus garage um I have had issues with bus garage myself I have had several parents reach out to me to come to this meeting regarding the best garage um with their own issues as far as Bob wolf you cannot if you remember my statement um whoever you want to call him as the bests Gage um not taking matters seriously um the way that parents are being spoken to um how the issue is being addressed uh just very unprofessional things are not being H um I have par had Parents

072reach out to me about their children being harassed assaulted on the bus not only by students but by the bus driver by the bus monitors um I've kept quiet for a long time because it doesn't really affect my kids um however now it's kind of becoming that issue um again I'm not gonna be speaking out as far as which buses it is however I think that the staff on the bus garage end needs to be re-evaluated because it's it's just very unprofessional um things things being said and as far as cursing telling people shut up up um just in appropriate comments um I have been told in the past by certain bus members that if I have an issue with the bus garage that I should just transport my own children a lot of these

073parents don't have that luxury I don't have that luxury I have to get them on the bus to be to work in the morning I have to I can't just be home by a certain time to get them off the bus so this is this is an issue for me um I feel as parents we should be able to safely like have the state of mind that oh you know our kids are safe going on the bus um knowing that nothing's going to happen to them they're not going to be bullied if there's an issue that the bus driver bus monitor will take care of it and if that's not the case then the higher ups will take care of it but that's not the case um but that's that's one separate issue um another

074one that I recently have encountered is the new sixth grade lockers this affects my my daughter personally um she's a very responsible girl I don't take that you know I'm not saying my kids perfect blah blah um I think that it's ridiculous um no steps were taken to fix any of the issues it was just we ping lockers from these kids they don't have anywhere to put their sports bags safely and secure don't have any where they have to carry these heavy backpacks on their backs all day throughout the day um my daughter I have Exempted her the touch thing um she gets a phone pass because she just keeps it secure in her locker she doesn't touch it all day and now they're pounding me about she needs to put her phone in a

075event at the beginning of the day and I've told them that's not happening um so my kids don't have a same place but their belongings as you are over your three minutes um I would um propose to allow her to continue talking I agree okay thank you thank you sorry we just have to follow okay um the Y pouch issue is an issue in the beginning of the year however I do realize a lot of schools are doing it so I mean it is what it is at this point it's just for me I see it as just a Power Trip thing but a lot of people don't agree with that and that's fine um but now with the six being sixth grade lockers being taken away I just feel like what are we doing

076are just losing their sense of Independence they're losing their sense of responsibility they're not being taught correctly as far as okay well now you're being late this many times you know how do we make that how do we fix that instead of they're just pulling up um there's other things that could be done as far as steps that could be taken you know let's take out the morning stuff and bring it through the morning portion of the day and then go to your locker and then take out the afternoon stuff and bring it to the day and then just you know even if it's once in the morning once in the you know during in the middle of the day and then the end of the day something but they just took them and I

077have reached out to the TR principal and I got the a very vague response um nothing was addressed I had brought up you know headlight issues bed bug issues any kind of bug issues things being stolen um where are they putting their belongings during the day because I've been told that they're just going against a wall um I'm not I told my daughter I don't want her her stuff touching any other students stuff just for that purpose um so he's this is another thing they're they're reaching out to all these teachers as far as how are we going to accommodate this specific student so I feel like it's just contradicting as far as like you're you know you're taking that extra time to try to accommodate these kids when you could have just taken that

078time and just teach them to not be late or not mess around in the hall or you know that kind of thing so that steps that was we're not taken um and then I I came here today because I feel like I have addressed the issues with the higher ups I won't mention names but um and they're just not being taken care of at all and I I as a parent I mean I used to go to school here I loved School loved it and in those days I was punished for what I did and now I feel like these kids are being P the whole student V is being punished for one kid or two kids when there's bigger issues to be solved there's vaping going on in schools there's bullying to the point

079of assaults and people pulling their kids because of it there's bigger issues and we're worried about taking bones taking lockers you know all this other stuff so I'm here to that just to bring up the bigger issues versus having to do with the phone situation and the locker situation I want my daughter to have a locker I want her to have a place to put her sports bags and be oh you know this is our first year we blers is so exciting for them so exciting and they got that taken by so that's pretty much the T okay thank you very much for your information is there anybody else who would like to speak tonight don't feel that way it's okay we don't my name is Damon Miracle I'm uh TR Agriculture and Technology teacher

080it's my first year teaching and if I was asked like last time like last time this year if I would be staying in front of a board today I laugh at the person asking me um so I'm here to address a not an issue but a new activity an extracurricular that I'm starting it's called FFA um it's a leadership opportunity for students to be involved in grades 7 through 12 and it involves a lot of different fundraising that I like to propose to to involve the community more or less um one thing that we've done in the past week was we got flower donations from a local funeral home and turned it into a fundraiser so I had the students learning Flor culture how they can take apart the flowers and then create their own

081we ended up making close to $300 in inv like three days so little things like that I'm really excited for it to use the money for our State Convention that's coming up in May I'm here tonight to just introduce myself to the community and ask for support and involvement with my club FFA has been going on for over a hundred years this year's the 100th anniversary of State Convention so I'm really excited to be able to have that opportunity with we have 12 students who are active students in This Club right now and we're pushing for more like I have close to 20 of them who are interested but have to get parents approval and it's a process but it's it's very engaging the whole I don't know if anybody knows about FFA I was

082gonna say for people who don't know about it would you yeah so I would have loved to present something tonight but I didn't have the time to prepare yet um I can always come back with this so you reach out to me um so it's funny when I started here is I asked a bunch of adults like do you know what FFA is and they were like no idea I had some data that I had written down and I had close to 80% of adults that I asked out of 40 of them no idea so it stands for future farmers in America but it was changed in um 1986 to just National FFA organization and it's really based off of what you can do for leadership Community Building skills within the agricultural communities around your

083District um I working closely with Marathon school district U FFA advisor Oxford School District FFA advisor Windsor School District FFA advisor and the national president for FFA in the state at Cornell University um they so going through this process you have to first become a check um I've started that process in December to be a teacher and to be an adviser for FFA you have to teach a certain amount of credits now right now I only teach technically one credit of five different courses so it's it's the same class but it's the it's below the minimum to have the to have the actual chapter granted however Julia I'm sorry Julia chanowski was the head of FFA at ornell University say her name it' be fine she has put it in through the National Organization to

084get our district appr us wonderful and that I should be hearing within the end of the week about um so technically we're not a chapter yet but it's it's in writing it's about to be so with the district office and how it goes with all of this these fundraisers that I've already started this money is going to go into the accounts and then we're going to it for our trips coming up so it's great probably getting close to my time but um I'm I'm assuming the board would like to hear more yes okay great um something to to add to this I guess is the upcoming trips so we missed out on a few trips this year which I as a first year teacher decided that I was like I want to slowly get into

085this I don't want to rush into this when I'm already building so I started in December and now we've missed districts which is which is in January um substates was last week so those two competitions would build towards States states Works in two different ways CDE and lde stands for leadership development education and career development education CDE is what you start at districts go to substates go to States compete at those levels and you keep moving on as you go and there's a national competition as well um ldes is leadership based and it starts at States so in May 7th through the 9th it's an overnight stay for students to be able to work together as team members it'll be a group of four or two um that will compete in these LTE competitions to

086then get recognized to possibly go to Nationals next year in October wow um I have a lot of students when I first started this in December I was like who wants to compete you know just getting an eye out for it and I had six or seven students who actually wanted to prepare speeches for districts which was two weeks away this was all over December break I was like you can't do sorry we out a chapter and actually back when I first started it I had Oxford Reach Out me and said that they would donate their um their traveling their um corduroy jackets for the students to be able to wear during districts but you know time was on our so um the next step for me is to next well Monday we're going I'm

087taking three students with me they're meeting me there at the the um room County Farm Bureau meeting the board meeting there they're going to present those are my my president vice president and our repor they're going to present what FFA is and what our mission is in our community and our mission is community within a community so we're building up this leadership inside of the school district how we can it's great exciting stuff Damon ston right wonderful so I know that um we usually only ask for presentations when the whole board is interested in the information um I know that once you have more I feel like I would if you would come back and present to us and do a presentation for us to give us more information on this um I would um

088appreciate it is the rest of the board in agreement for that yeah some of your students I would love to absolutely bring your students theate goal like so right now we have um at think three or four students from the high school that go up to marathon's FFA chapter and work with the FFA advisor up there my ultimate goal is to try to outreach to the high school to have students come to me for meetings and to have our own chapter because believe it or not marathon is in a different District than us yeah FFA though too yeah so they're District Seven we're District Four so it would be nice to have the people that are in our school working together in District for competing in our own District so well wonderful and thank you

089for your passion and sharing it this is exciting and good luck to uh getting uh the chapter uh yes that that sounds great yes thank you a nice job presenting in front of the board you good job and there were no sharks okay is there anybody else who would like to speak during this portion of comments from the public okay um that brings us to commendations all right so first and foremost um please do take a moment to look at the wonderful artwork that we have displayed for us this uh month thank you to the art department for that um do a good job yes they do um broom T G's new Visions Academy teachers and current students for their presentation about New Visions options to the class of 2026 students on Wednesday January 15

090uh accomodations also to the Whitney Point PTA fourth and fifth grade students TR administrators faculty staff and volunteers for a successful and fun afternoon at kids afternoon at kids night out on H Friday January 17th um so ear late afternoon early evening maybe you'd call that um Miss Leola wesser Miss Farwell and the TR drama club TR administrators faculty and staff and the many many many Volunteers in the wonderful production of Annie Jr on Friday January 24th and Saturday January January 25th for Whitney Point PTA volunteers students TR administrators for uh faculty staff and other volunteers for the fun annual mothers Sun event held on Friday January 31st and the following Varsity athletes were being named as Sun Bulletin team Le team jenemy Houston Elite 11 field hockey in 2024 Elite field hockey player of

091the year Saad short Elite 11 for field hockey Anna Houston uh Elite 11 field hockey Billy leite Elite 15 volleyball um and also uh accomodations to Dr whittall the Whitney Point board uh vice president and assistant dean of assessment and accreditation at stni Portland and Dr romach associate Dean for the school of education at Sun courland for taking time out of their schedules to share their insights on college life with our high school students on February 5th and if you don't know or you haven't seen on social media there's lots of cool St stuff happening with lunch and learns in the high school with lots of speakers coming in talk to kids um they're very cool I think you did one too it's great yeah okay old business we have none that brings us to

092our high school presentation you don't want me talk about the [Laughter] budget I don't think Zach wants to talk out actually he'd like to have somebody else talk about probably all right Cy I want you to time maybe because I really want this to be 15 minutes I feel like there's pre there's they're great presentations but I I really want us to be able to you guys got it yesterday if you have questions stop me otherwise I'm just really I don't want to say I'm gonna blow through it but definitely 15 minutes starting now um so uh thanks for allowing us to present to you guys again this year this is our third time now doing this um and when we think about uh the high school we still throughout our district you know with

093our PLC model that we this is now our fourth year uh working um on the PLC model our four CR critical questions that drive our work or what do we want our students to know how will we know when they know it what will we do if they don't and what we do when they do so that I put that I leave that at the beginning of our slide deck because it is it it's in conversations for teachers it's conversations with students conversations with colleagues and it really does Drive our um similarly our building goals that we get from our district goals really remain um I don't want to say unchanged because we definitely do things um towards them each year but they really are the things that we know that we want to work

094on which is always increasing our graduation rate and always decreasing our chronic absenteeism last year we did see movement on both um our graduation rate went up our chronic absenteeism went down we are continuing to see that trending for this year so that's good but obviously there's always always room for improvement some of the things that are new this year and this was kind of when I was doing the slide deck I thought this is kind of my brainstorming slide um I put the exclamation point after Yonder pouches because that seemed like something that for us as a district you know we had talked about it um really for the past couple of years but last year when we decided that this was going to be something that that the district was going to invest

095in we kind of all had to wrap our our minds around it and and certainly in in communication out to families and with the community um I know that our first day of school this year was kind of like white knuckling it right like what was it going to be like and I'll tell you what the the students the families the community has really supported it um in ways that we were super grateful for and continue to be grateful for um we see students every morning it takes very little time for students to come in to to um put their phones and their pches power them off to make sure that they're um magnetized we also have students who for whatever reason would rather keep their phones in the office so Deb is always available

096in the morning students give um her their phones they have them in their own little envelope she makes sure that they're safe throughout the day and then and and it does not seem to be uh I thought maybe that would be something that students wouldn't want to have they'd want to have their phone on them in the pouch for versus having it be in the office but for some students for a pretty decent number of students it doesn't seem to to bother them at all no some of them really rarely have yeah because then they're like they know it's safe they don't have to worry about it they don't have to worry about making sure they have their pouch so we have really um and the expectation is set that no matter what there are

097no phones throughout the day so um if a student uh sometimes a teacher will say I think so and so has her phone and Deb is always down to the classroom and okay and then and then it's you know lunch detension it's it's you know phone call home whatever it really it's something that we've been really really happily pleased and and really nicely surprised by um Student Success Center I know that this is something that you guys did see a presentation on a couple of months ago and we are so grateful for the work that our Student Success Center is doing both here and at the TR but the team that we have in place at the high school they are Goto for for everyone in the building um they come to our PPS meetings

098which are our um support meetings that we have uh every mon Monday morning they are always always willing to jump in and help and work with students and their room is really cool if you haven't had a chance to go see there in 106 this year they've got really great furniture they have it's a really nice area students like to be there they're they're working they they're available to go there for lunches um two times a week they have um kind of a a more social lunch and then 3 days a week it's quiet learning and students can self- select to go there or there are some students who are you know hey why don't you work with me and Student Success we're I cannot um thank Joanne enough for writing this Grant and and

099really spearheading this this process because it it's tremendous we're super super lucky to have the people that we have in the Student Success Center uh Second Step is new this year in the high school I say I know the TR has done second step for um for a while we just implemented it this year and that again um is serves as our anti-bullying you know State mandated um um education for students and so we did something really inventive this year that I am I love being a part of um we have two teachers who um work with student mentors who then go into the classrooms during one Eagle time month who go into the classrooms and those student leaders work in conjunction with the teacher in the classroom to deliver the Second Step lesson so

100it's really no heavy lifting for the teachers it really is the students coming in and presenting to their peers and the classroom I get to be in is really really cool it's a it's a ninth grade classroom that um and there's four teachers and maybe 16 students and so we're able to do small group um uh lessons and it's really fun it's it's one of my favorite things during eil time so that's a really inventive model that we're really glad and lucky to have and the two teachers that are working on that are Joel Ferrara and Ken Jones and they're doing a great job um Eagle time intervention this month is or this year is three times a month we have um students getting um extra help with teachers if they owe work or if

101they need to make up something and then the other time that fourth time a month it's our second step time the adulting class is new this year uh Lisa Thomas uh spearheaded that wanted to teach it and is great and is having a good time with it um and it's something that we're looking to broaden out potentially offering it to Juniors and seniors next year however we can fit it into into the schedules because it's it's working on those soft skills and the real world um uh skills that students need as they leave high school as Joan said the lunch and learn series uh Beth and Jen West Beth West Beth kcki and Jen Westcott have um started that this year and Shannon and I talked um off noise talked uh Sharon Vil one of

102our teachers came of course Dr whittall and her colleague and we've had um a couple other people come in and that's just during the lunch periods so students who you know either sign up because they want to go or if the counselors know that it's in one of their particular career paths and an interests then they they come and we had we were there for three periods and we had uh decent number of students every period And so of course they wanted to go into education which y um College Express uh Sunni broom came to our building this year and did like an instant admit for our students so they are all available to go to a Sunni room uh and they the students who registered that day they had um staff come in and

103talk and it was on the news we had a couple of students who spoke to the news and were really eloquent and that was a really fun day you see some pictures of that this is something I say it's new this year but we started last year but we just had our first meeting about it again for um for the spring and it's called level up day this is also the school counselors both in the TR and at the high school have talked about for a long time how do we help that transition smooth that transition from e8th grade into nth grade and create a welcoming atmosphere for our incoming freshmen not only obviously with staff but with with current students how do we how do we help um set up some mentoring uh time

104some uh fun events so that they get used to seeing what the school is like and then we have a cookout um they do tours they had a little um scavenger hunt last year and so that's something that we thought we did a good job with last year so we're implementing that again and hope to continue to grow that and make that an annual event and then of course with Aon and Lauren at the ca we want to continue to grow our H opportunities for high school students to be over at the ca whether in a youth Apprentice kind of ship program or whether it's volunteering and then they get their hours for um for government or working towards the Seal of Civic Readiness what's my time I know and I'm only on my second

105slide but I promise there's a lot of pictures yeah but there's a lot of pictures I saw your SL you're giving us the details go right through you're doing great all right now this is data from these are switching text a little bit this is our data from our uh regions exams last year I had it uh in here but this year the state made it easier to read the the graphics are better and so when I snipped uh from the State website it I thought translated better so this our Ela exam um you'll see schools in Orange districts and yellow again that of course that includes some offsite students and then um uh blue is the state level so you'll see that we're uh just above the state level and proficiency for English Algebra

1061 now remember or you might not be aware that last year was our first um uh administration of the new algebra exam so that makes sense that as we're continuing to get uh become you know increasingly familiar with the exam that that was a little bit lower you'll see we're pretty even with the state um then we have geometry way better than the state and again I'm just looking at the the proficiency column the right hand side um Algebra 2 better than the state uh living environment again mistake um earth science seeing a pattern uh chemistry right about even physics substantially better like three T of physics and uh this is our Global exam which 10th graders take Global exam as tough as is the um US History exam and the US History exam this

107was the second year of the new administration of the US history so I know I flew through that that's you know obviously the data part that you can look and again that all right from the State website seal of Civic Readiness I had the slide in here last year because it's a pathway it's um something that we're really really glad and honored to be able to offer to our students we awarded it last year to eight students we expect that those numbers are only going to increase because remember there is a uh component from the TR that students can start earning credit towards the seal Civic Readiness in uh middle school so that we're looking to um continue to grow those numbers our act work keys was also in here last year remember H hbr

108price started this last year it was the first time that she taught it this these are numbers to date 22 have earned that National career Readiness certificate as far as we know I don't know of any other New York State High School that offers act work keys on battery of tests to get that credential um 10 of the 22 who uh have earned the the certificate have achieved at the highest levels either platinum or gold and then two students walked on June 28th last year 27th last year very late in June two students walked because they had this credential so that that is you know it's a it's a pathway to graduation we're so glad to to have a teacher who's so um and it's not just hly H's so excited to teach it but

109really um Mr Dietrich our librarian he administers the exam Christina Bolson in the district office coordinates all of the marad um technical parts of it online so we're really really glad about this go ahead de sorry all right I'll be real brief because I don't know where we are so I'm part of the tenant committee as you can see it's myself uh amber Robertson Chris bua Amy Austin na M Sharon Bale myself and uh we started with just looking at each quarter and you know who had the best attendance last year and we're slowly growing that and expanding it to um so we we've also done earlier this year we looked at who's the most improved and right now we're trying to get some excitement building because now we got grade versus grades and right

110now the ninth graders are ahead nice good for them yeah go ninth graders uh speaking of ninth graders uh Freshman Academy these are a couple of pictures from the ca uh every like three times a week we have um Freshman Academy teachers taking their Freshman Academy over to the ca so they're getting service hours so they're actually working toward Ward the Seal of Civic Readiness in nth grade um it is a half credit class that we're offering uh and they're doing a lot of they're really expanding their um Outreach to the community they're doing um Valentine's Day cards they're they're going to do painting uh rocks you know like those Kinder Rock I don't know what they're called yeah you paint them put them out yeah yeah right um Stacey told me I'm only had

111two I had two minutes left our Leadership Summit this is the third year that we sent students to uh Sunni Portland and thank you to the district for um allowing us to take students to be able to um be with with uh other schools and learning what it's like to be what some of those soft skills are what leadership looks like and and how we can lead no matter what our position is whether it's student or or um athlete or student a however we Define ourselves that that we're able to be leaders Student droping Center Kristen gucha you've seen presentations from um from her before and she continues to do a fantastic job she has Social Work interns that are with her um they uh are seeing about 60 kids in the Drop in Center

112so they yeah they have lunch groups it really is a place where students go and they distress we also have a closet that um that she runs and organizes um Kristen is amazing and all the people she works with all right go ahead done so this came out of um meetings with the student population they really wanted a student of the month so I've really enjoyed doing this um you know they don't it's not based solely on grades it's kind of a holistic thing um you know how are they really given their best effort how's you know how are they with kindness interacting with each other so some character building and things like that and um so yeah their teachers nominate them and um at the end of each month they're awarded with a certificate

113and a gift card um and I'm I love it very glad to be part of it yeah it's great yeah it's great and of course this isn't everyone no mattering on um Beth and Chen continue to provide really great opportunities for our students to visit um colleges as well as workplaces and really show them us the you know as big a SCP as they can of what's out there available and and the opportunities that there are uh again that picture with the all of the super that was the day that college Express was here the picture below is um Dr Woodall was here last week and then the other three pictures are from college day at the arena this just some pep rally pictures because we have another one coming up this week uh the

114community service Club is one of the things that uh students really love to be a part of I included this because and what I didn't include was the letter that the Discovery Center wrote to me after um Miss sty was there with her students and saying what a great job they did and and how wonderful it was and and and that they did so much work and they got along so well and they were so grateful and how whitne students really are always um great to have at the at the Discovery Center very nice yeah it was really nice our Honor Society induction this year we had 22 inductees which you know Sharon and Jen done a great job with that and it's so smart this is the this is we're one of the only

115schools that I know that induct 10th graders and this was the first time that we did it this year so we had 10th 11th and 12th graders and to me it's so smart because you want those leaders you want to capitalize on that for the longer you know as long as they're in high school so that was really really great to be a part of I included this slide because um I think sometimes it's obviously it's nice to to focus on things that our students do in the building but it's also really nice to focus on things that they do outside of the building and so obviously Murphy talks about the the athletic portion and she does a great job with that but these are bothy students in different programs who are who are doing

116really really great work the the top picture um on the right hand side was the New Visions Business Academy that Joan and I went to and that they literally created a company and raised $6,000 and donated 4,500 to amazing uh the community so the New Visions Business Academy is phenomenal the picture kitty corner to that with the screen at the bottom Jan and I went to Lockheed because New Visions engineering Academy did presentations and they had to um uh design a product according to customers specifications and used all kinds of engineering words that I was only Vaguely Familiar with but they were really really um really impressive and it was great to see and led it was fun to be able to go to the picture above is one of our students in the red

117jacket and there's a couple of our uh students in that picture but that was just taken out from skills USA um and they were up in Sunni moris still competing for skills USA the middle picture is a student who was the the first ever student Spotlight um uh nominated from CTE and he's uh working with students up at the Ed Center and he's in CTE right now and so that's great and then that's just a picture of all of our new vision students we have the largest um Cort of whitning Point students as part of New Visions really poud that I've ever heard of it's a great program yes it is um this is maner she does a great job um with her transitional skills students giving them providing them real world opportunities U they

118went to the Texas Roadhouse a couple weeks ago did they actually make stuff right did I read that yeah they have they' definitely they definitely have and they also learned they at a lot of rules to a Texas Roadhouse but they're learning um skills and job skills for for After High School absolutely they've been coming to the library once a month and I I love it their next thing is they're going to learn how to weed books and and I just wanted to highlight uh aliceon Wonderland that was such a delight to go see in November it was so fun everyone had a great time it was really cool this was a great picture um then our holiday wins I wanted to make sure to include fidler on the roof because that's coming up next

119weekend Esports won the rocket League Championship which is really under the direction of Mr Jordan and that was super neat and then of course student council where would we be without uh Alicia cook she does phenomenal things with with the students her treat and then the holiday you guys saw all of the um trees the holiday trees this year was great and and she we made students made um ornaments to hang on the tree and then then they voted of course we had food baskets were delivered to the to the community and then this was just uh I loved these pictures they were from social media it was our art students working at hands on work and we are so proud of all of our departments but you know every every time we have our

120on display here they're so phenomenally talented and then physics they went slay writing for physics door decorating contest one because it had um physics stuff on it I say stuff because I'm not sure exactly what phys and then lastly our lunch and learn series there were just some pictures from that and then I loved the new uniforms um gorgeous yeah they looked great look at them all right I know I was over and if you have questions certainly feel free to to ask or email you can always email but um i' just like to say to both of you good job on this I did take a look at this obviously before the board meeting and I love seeing the results of how good the students are doing in the different categories that's impressive I

121like how you presented it it's easy for me to read where we are as a district as opposed to whether the state so nice job on that of course I love Bella pictures wow so keep up the good work thank you apprciate it yeah thank you very much I thought that was easy sorry before is possible that we yeah oh yeah I'm sorry I didn't realize we had any students here yep come on up and we can sign that for you yep you can take it right to you probably want to be on the board now that you know all this great stuff happens I'm sorry I didn't see you back there we get the bu I know it is that's we're here super fun you put your name on okay oh yes I heard

122you say now we get fun stuff so this is the beginning of budget season um we're going to have presentations the next few months and obviously we have our our budget vote in May um we're going to start by doing a little recap of the 2425 budget um our budget our School District budget was 46,49 uh th000 and um our state aid as you can see we always have uh Mr Woodard puts these uh statistics together so you can see that 75.4% of our budget is funded through state aid and 19.3 13% is um this past year was uh from the tax levy a tax levy increase we had this for this school Year's budget was 2.95% um we also used um almost $2 million in reserves and fund balance to um put this budget

123together this past year and just as a reminder um this is always good to have in our minds when we think about 1% 1% in our district um this for this year's budget gave gave us 88,9 151 so when you see look at districts they say 1% 1% in vest 1% in UE 1% in it's all very different in the amount of real dollars that we talking so the distribution where does all that money go um uh come from uh if you look at this pie chart it gives you a nice visual to sort of see it um it was explained on the previous chart but um you can see state aid as we always say is very very important there's two kinds there's Foundation Aid um which is here uh almost half of it

124and but then we also have things like building Aid Transportation Aid Bose Aid categorical Aid which are very specific some of them are reimbursable some are um only for certain categories um but that are important for our district 19.13% is um tax levy as you can see we also tapped into our fund um balance but it's just nice to see it in in that pie chart visual so this is what I was jumping ahead of myself a little bit where is all that money go this is where the expenditures are in our districts we always say every year we are people business um we serve people and we are run by people so salaries are the biggest part of our budget benefits are you know not are behind as we know the cost of benefits

125um a lot actually the reason why a lot of people come to work for the school is for the benefits um but they do cost um a good amount of money and um those prices keep going up also we heard all about all the wonderful programs our kids are involved with in bosis I mean really really they have great opportunities um great learning experiences um and they also meet a lot of special needs U for us the Bose's programs do um we also run a lot of services through Bose's and so that's the um how much we spend out of our budget on Bose Services debt uh is also pretty sizable and then other expenses um we'll talk more about that um in the next few months you may remember we talked about the Rockefeller

126Institute remember last year um the governor sort of came out and said this is not sustainable we can't continue to pay for schools or the population of students in New York state is going down um there was a lot there was a lot of push and pull a lot of districts were had to have layoffs um um and she commissioned the Rockefeller Institute to look at Foundation Aid and for them to make recommendations and the timeline was very short um but they did turn around with um a pretty thorough um evaluation of our foundation Aid formula which was very old and they made some specific recommendations um some of the things that they they outlined that are significant to us is having the state fully underwrite the cost of mandated transition to zero emission buses

127you know um particularly in rural areas that's been a big issue um I just heard today on a a webinar that the governor is now saying that her goal for that was aspirational so I don't know if that means maybe you know there maybe maybe that's not gonna be a hard and fast rule but um yeah I mean if if that really is going to continue to be a mandate and we really have that deadline that there needs to be um adequate funding for the not just the buses but the conversion of everything that has to happen um uh they also recommended using roll averages and and multi-year phasins to improve predictability and reduce volatility obviously as you know if you been on the board for a little while some of you you know that

128we're especially for districts who are state aid dependent it depends on the economy it depends on the politics it depends on everything and it's that's really a tough way to to run um a school system so districts need to be able to plan uh they also made recommendations that we should uh they should reduce allocations to school districts with large fund balances um there's very specific limits to what um districts can have as far as fund balances um but I guess in bigger districts because it's a percentage they could have a bigger fund balance uh create rules to trigger reductions to save uh harmless under certain conditions um again uh that's a save harmless is a protection that if your population goes down a little bit that you you know you're not going to have

129losses because I think we talked about this last year that you can and what happened to some other districts is their population goes down a little bit and they can lose um a sizable amount of money but you still have to have as many classes as many support people as many so it really still costs you the same amount of money to um provide education to your students um as it would if you had the exact same number as you did the previous year and then there were very other recommendations that they made that that study is available online um it does look like the governor did um read through it and and maybe take some of these things into consideration and we're going to look a little bit more closely at that um so

130what happens every year first the governor comes out with her proposed budget and then there's a lot of politicking backing and forth and lobbyists and negotiations that have to happen in Albany before before they actually pass a budget um the surprise um this year was that the budget proposal was better than thought especially after what was said last year um and there's you know some people think maybe because of she's got an election coming up and then maybe she wants to not uh be on the bad side of people in communities that um might have had to have budget cuts so I don't know we'll have to see um so in her budget uh she's replacing the three-year rein roduced lunch poverty measure with a three-year average economically disadvantaged um measure measure which is good

131especially now because um the free and reduced numbers are not very accurate because now everybody um in our district gets uh free lunch replacing the 2000 obviously 2000 was long year 2000 was a long time ago uh census poverty measure with a three-year average of the small area income and poverty estimates which um uh the Rockefeller Institute um had recommended they think a much more reasonable and fair um way to make that measure um and and it uses lots of different um inputs to to determine what the median income in in smaller communities is and and they think it's much more accurate um an update to the formula for used for foundation Aid uh sh uh State sharing ratio as well as the maximum allowed in the formula what's that called fer or something they

132call that we got a little more information coming up yeah yeah um I just they they I hear people saying the acronym and I'm thinking that's really hard to say um uh and then uh including a 2% increase in Foundation aid for all districts as a baseline so she so every District no matter what their population um was getting that this coming year um economically disadvantaged students uh similar uh to free and reduced lunch counts um the calculation previously used was k6 though now um it will use K12 which is better um that overall impact to our BT Bose region is an increase in Foundation Aid on average for the region this poverty measure increased by 3.32% um from 49.2 six to an enrollment of uh of enrollment to 52.5 for our region a question

133Tom no I'm just say Okay um and so this is um that sap uh which is the data is a three-year average of 21 22 23 from the US Census Bureau the overall impact to our Bose's region um this formula is also an increase to Foundation Aid by increasing the the rate of poverty of K12 enrollment and um average 2.7% from 13.74% to 16.44% so again in our region this the use of this formula um benefits us foundation so this is that F Foundation a St I'm just going to say the whole thing Foundation Aid State sharing ratio is used in um in calculating the expected minimum contribution for a district while there are two methodologies for calculating the expected minimum contribution based on the revised formulas our region uses the one driven by Foundation

134Aid State sharing ratio there are four tiers to the calculation so for this Factor the higher the percentage the greater the poverty the more Foundation Aid however the factor was capped at 91% as of 2425 previous to that it was cap at 90% this new executive proposal would increase this cap to 93% driving AIDS more AIDS specifically to the Whitney Point School District so that's good news and again this is the this is the proposed budget this is proposed proposed this is not the enacted budget right um so minimum increase um the executive proposal close the 2% minimum increase for all districts again that that's um really important for lots of districts because costs even when you lose some population definitely are not going down um in 24 25 districts with calculated Aid less than

135the prior Aid year were held harmless but saw a 0% increase in Aid this Pro provision will allow for those districts to get a 2% increase in the coming year so again um we're not in that boat but it definitely our neighbors um have been so for 2526 from the state uh executive from the governor's office her proposed budget is good news for us um the foundation Aid you can see here the percent change is 36% um expense based Aid is 3.26% um and then um our total Aid change would be 8.67% do you want to talk a little bit more about all these specific numbers or anything you want to point out here I mean I think again it's the snapshot right now yeah there's obviously a lot of districts that don't have that

13611.36% you know they would have that 2% that's where they're getting their aid I think a lot of the lobbying and navigating uh in the past normally it was a very Collective effort every everyone kind of saying we need more more more I'm secretly over here like don't change our number I I like where we're at right now um which is different um so yeah I think me and Joan when we saw that we immediately were very happy pleasantly surprised yeah but I I think that was the whole thing that we're afraid of how it would come out but they really did that Rockefeller study and made those suggestions and then it actually was implemented I think the way it was supposed to you know um they they're giving a district like us with our

137demographics more money that we should have be getting but so I looking at all this I know this does help and the others that were zero go to two but are there still going to be a lot of districts that aren't going to say that's enough and are there going to be still strong lobbying to try to change this too there probably will be but they'll probably be looking at like what Zach's saying is you know based on the need of where those schools are located I mean we we require State funding and function I know we do and we're happying there going to be enough not happy people are going to be pushing the the the politicians to say we still don't like this because last year we weren't going to be hurt and

138then it they didn't like it it's really a new I think situation for us experience because again typically when the governor's budget comes out it's never enough right um but we never actually got less from the initial the initial proposal so that would be a first if all of a sudden they tweaked this when they already had numbers out there um oh no but I'm saying we're going to be better but are there enough people that aren't going to be better that are going to be upset so that this is not going to be what's going to happen come to fruition compared to the previous year there were some districts that did not get that 2% so this proposal again at least gives those districts that 2% and Two Is Better Than Zero but it's

139not as good as 11 no that's not what every District got they're in a different District like our funding is completely go through the community's making more than I am they're still not going to be saying well I know make more I'm happy true true I think again at this point um and with all the unknowns previously before the the release of the budget it's positive we're in a good spot okay good good so one of the other theories as to why the governor came out with a fairly generous package is what we're going to talk about right now I'd love to know the theory well like I said there's a lot of Right Reasons maybe one of them maybe she's got an upcoming election not too far off in the future but also because

140I think there were a lot of unknowns coming out of Washington right so and as since the the governor's budget came out a lot has unfolded there yes so so that was really good news what her proposed budget is but there's a lot that we are very concerned about yeah so this is a slide that you got um Zach that that explains I think that has a little sliding thing that you could actually um do an interactive um little piece but um how much uh federal education Aid uh could New York State lose so if you look at these numbers these are these are the funding streams that come from the federal the major funding streams that come out of um out of uh well there's this is one of them uh the title Grant

141grants the um every student succeeds act um which is Essa used to be sea um has title um funding streams that which we get and almost every District in our region gets so for us you know that it's reading teachers it's professional development it's um interventionists it's uh what else are in those budgets right now a lot a lot of Support Services um you you um this is income based you get title funds based on the on the income of your District um they determine the need but the this little chart shows you like if if all this funding was God the projected job losses in the state this would be 28,000 almost 29,000 jobs in New York state um from the title one part A which is the biggest chunk for from Part B

142um 20 73 part C migrant education program 194 uh Part D which we don't get but that could be 46 jobs so it's a significant number of jobs that would be lost across the state I think Jo if you don't like so this is another piece of this so we don't nor talk about title one too much it's in our trors report but it's not because it's a Federal grant it's not part of the school operating budget so that's why we typically kind of don't talk about it much but we still again it gets um you know subject to our audit we still have all those policies procedures around it um but still get in the amounts but it does make up a significant amount of expenditures that we do and we have positions that

143are paid through that um so again the the concern would be if all of a sudden when Point lost our Title One or these other funds that Jo's going to go into it we're going to have to figure out how to supplement that it would have a direct impact on yeah yeah we would have we have jobs directly tied right now to these funds many and and these are all required positions so it's not like so if you you can cut optional it's so we still have we still have to have yeah we still have to have those but we won't have the title one funding to support that support good so it's not just title funds um it's also idea which is the other big one which is special ed funding um yeah so

144there are New York state requirements there also Federal requirements so I don't know if they get rid of the federal requirements still have New York state requirements but it's it's all service for for students with disabilities so I mean title One funds all the intervention support services for like reading support math support this is um this funds many many many special J ed jobs in in our district um that yes there are you know definite legal requirements very specific legal requirements for what we need to provide so um the different programs here again you can see the funding loss um overall the number of jobs lost um potentially if all of these funds were cut um the number you know I mean it's I mean the for us in our district it would be huge

145it would be devastating so in our in our district uh title one uh for this current school year we received $456,000 special ed cluster of funding 4 89 almost uh uh $490,000 full service Community Schools is is a federal funded um program $150,000 title four $20,000 um Child Nutrition is also over million dollars um our we we fund we as you know apply for Grants all the time um our staff School violence Grant uh is currently a federally funded program and then actually the stronger connections Grant is federally funded and this what you're showing here Joanne is only for this last year 2.2 million yeah and that doesn't include stronger connections right okay yeah I mean so but these again so you know this is nice this is this is these are requirements these are

146requirements you know these these are things that we have to we're going to have to find a way to fund if we lose that Federal funding so yes thank goodness that the state um Aid runs look good for us this is a big concern but we have concern so given all of that some good news some and we don't know what's going to happen in the middle of because again a lot of dramatic things have been said and the wheels are all turning there and it's certainly an unprecedented time but you know there are still powers and lobbies and people all over the country care about their kids getting a proper so I mean we're going to have to see what's going to happen I mean obviously you know that like privatization is a big

147part of this conversation there's tremendous unknowns but whatever we do you know obviously our focus is going to be these areas we're going to be looking to maintain um all the things that we have to do but also the enrichment activities which we heard about tonight um academic uh uh High Caliber instruction and support uh career preparation opportunities to ensure students are well prepared for post-secondary Life continue to address pandemic post-pandemic acade academic needs which in reality um we are still seeing um we talked about attendance that's like since the pandemic boy the change and the attitude about that is really significant and it really impacts um student learning uh we're going to continue to provide our students and Community with resources and Facilities that are top-notch and Innovative um continue to nurture and work

148to increase resources and opportunities for students and families through Partnerships with other organizations um you know this is another pce that I mean we could talk about this for at forever but a lot of the organizations that we're we partner with are also not sure what's going to happen with their funding so there's impacts all over the place that we just can't uh really determine we don't know this is really just a highlight right potential concerns that we want to consider so um even though there's a lot of uh things that are different this year we're going to continue to move forward we're going to continue to meet with um administrators like we do the directors supervisors to make sure that we review program services and priorities moving forward and then we'll have to also

149keep in mind the changing landscape of funding uh we will look at Bose these requests for services to um to make sure that we are incorporating everything we need to into the budget we will continue to monitor what's happening with the governor and also um all that's shaking out both at in Albany and at the federal level and and then we'll have our next budget update in March hopefully it's a good one hopefully yeah thank you Jo a lot a lot going on there some some promising news and some unknowns thank you thanks okay that brings us to our consent agenda um before I ask for a motion in a second there is one thing that needs to be changed on the consent agenda okay and that is under B um the year says 2024

150that should read 2025 okay so all that being said may I have a motion so moved thank you Tiana and a second second thank you Aubrey all those in favor I any opposed any abstain appointments um we're going to go through them one by one Brianna Chestnut full-time teachers Aid effective February 12 2025 a motion thank you Tiana second thank you Aubrey any questions or comments all those in favor I any opposed any abstain Tanner Miner by monitor effective February 12th 2025 motion so moved second second thank you Tom any questions or comments all those in favor I any opposed any abstain Taylor Quail part-time food service helper effective February 12th 2025 so moved thank you second second thank you Benny any questions or comments all those in favor I any opposed any abstain Austin

151Rich Creek full-time teachers Aid effective February 12 2025 thank you second thank you Aubrey questions or comments all those in favor I any opposed any abstain Josephine twamley bus monitor subject to fingerprint clearance motion so thank you Tiana second so thank you Tom questions or comments all those in favor I any opposed any abstain ktoi weldner full-time teachers Aid effective February 12th 2025 so moved second second thank you Benny any questions or comments all those in favor I any opposed any abstain Aiden Wilmont groundskeeper effective February 18 2025 so moved thank you second Q Aubrey questions or comments all those in favor I any opposed any abstain okay notice of public meeting in nomination form for the Bose Board of Trustees um be it resolved upon recommendation of the superintendent the Board of Education of

152the Whitney Point Central School District nominate free members to the Brio Delaware tyoga Board of Educational Services the Brio Delaware tyoga Board of Education currently has three three-year positions vacant the board May nominate individuals at large leave a nomination vacant and or nominate Sandra rufo Andor Nicholas mato who are seeking reelection for the three-year position I will throw out there that um Chris widall has said that she would like to run for one of the three positions if somebody would like to nominate Nom okay and do I have a second second I got Tom all those in favor I any opposed any abstain and I have a second nominee Sandra R yeah definitely Sandra I'd second that okay so I have Tom and Tiana TTS all those in favor I any opposed any abstained and

153a third nominee did we have a third yeah Nicholas Matas is seeking reelection yeah I'm okay with him and a second second thank you Benny all those in favor I any opposed any abstained um agreement between the maintenance supervisor and the Whitney Point Central School District um it will be effective July 1st 2025 through June 30th 20128 may have a motion Thomas and Tiana um any questions or comments all those in favor I any opposed any abstain okay Rick one risk Operation Center Rock resolution RZ four bosies anaga Courtland Madison bosies Alban scari sken saratogo bosis Madison onid bosis and broga bosis have collaborated and entered into an article 5 General Municipal law intermunicipal arrangement for the purpose of improving vendor management and data security and privacy practices for the school districts and Orosi Statewide

154known as the Rick one risk operations center The Rock whereas the Board of Education of the Whitney Point Central School District through its affiliation with a locally based Regional information center participates with The Rock and desires for the 2024 through 2025 fiscal year to authorize The Rock to enter into Data privacy agreements and related exhibits dpas with vendors and third-party contractors that include the requirements of and compliance with New York State education law section 2-D and part one 121 regulations collectively Ed law 2D related to student personally identifiable information pii and certain teacher and principal a data whereas the rock also partners with nysed the access for learning student data privacy Consortium sdpc and the education Cooperative Tec to negotiate and approve edlaw 2-D compliant DPA whereas the dpas are presented to school districts and

155or bosis for final execution and do not require the expenditure of funds Beyond those budgeted and be it resolved Board of Education of the Whitney Point Central School District authorizes the attorneys designated by The Rock to negotiate and improve of DPA software Andor technology resources and be it further resolved the winning Point Central School District Board of Education grants The Rock and its designated attorneys and the authority to negotiate the terms and conditions of DPA and take such actions so as to effectuate the purposes and intent of this resolution may I have a motion so moved excellent I love the rock the second thank you I mean it's it's a great acronym I'm just gonna say it yeah oh we gotta put it together it's Rick Rock I love it any questions or comments sounds

156good okay all those in favor I any opposed any abstain we need more AC go for it okay okay this is the resolution committing to the purchase of Technology resolution committing to the purchase of technology equipment for the instructional technology service from the brim tooga bosis whereas the instructional technology Services budget a557 requires additional technology equipment to the currently available equipment whereas the Whitney Point Central School District wishes to spread the cost over five years with a multi-year installment purchase the brim tooga bosis is hereby authorized to expend annually on behalf of the Whitney Point Central School District in conjunction with the instructional technology service funds to acquire the following equipment 45 Dell Latitude 5450 xct base and 175 Dell Chromebook 3110 total purchase price $1,966 estimated financing cost $1 4,933 110 total cost $116

157800 excuse me $6,890 the installments will be a total of $ 23,37 182 um for each year for five years for a total of $6,890 the payment schedule above is based on the estimated interest rate of 7% the annual payment amount May fluctuate depending on the final rate assigned 3 to 7even days prior to the funding date the interest rate will not exceed 7.5% and the payment amount will not exceed $ 23,5 19343 may have a motion thank you Aubrey and a second second thank you Benny question on the Chromebooks those are for students yes okay just a quick question do we hold parents accountable if the kids break the Chromebooks damage them um do we hold them to a financial obligation when we get to a certain place okay because we have a system

158for students to be able to use a device it's really part of their instruction now okay so we have a letter that comes out from our it where students have lost d [Music] damaged uh some like a lemon law oh like if if it's not working as it's expected to right so they allow those certain types of damages to happen Okay and we send out that it's been damaged picture of it okay and then we get to a place where we ask for funds okay so we try we try to like apply the happen stance of life sure to get the kid accidents happen to a device and then and they still are taking them home correct or they res it depends okay it depends on uh the age well and like what's happened and

159how often it's happened we have many students who leave their Chromebook at school or students who just come and borrow not many a few who will come to the office and borrow one use it so like a happen stance would be kids getting on the bus they trip they fall they break their Chromebook right now if that happens four times a week right right or another you know student is goofing off after school and decides to use their Chromebook as a frisbee that's not happen stamp or and sometimes they intentionally just Smash and you see that yes and that's that's where I'm going because I know that we have it folks that are continuously fixing Chromebooks and you know being on the board it's important to understand where all of our money goes and we're

160all taxpayers right and there's there's fees associated with this and it's it's important to understand what the protocol is uh when you do have reoccurring I'm going to call them offenders quite frankly because you know this is property that's intended for uh the use of education and should not be taken lightly and this is a very expens it's expensive so I just wanted to know what our protocol was with the um the Chromebook I just want toar we do not send an invoice it's a letter that shows how much the damages are okay and again so we we don't demand money because it gets into a whole other issue about Collections and whatnot sure but um not all but certain families they do make a payment and even though we tell them asign okay they

161think it's really the responsibility of the child and that's what you know the parenting kind of comes thank you I appreciate that if it happens to have again students with uh multiple you know vandalism type of conditions and there's other I guess really uh disciplinary procedures handled by the building because this is now kind of like a it's a required tool that we Ed it's like a textbook yeah that we used to teach so it it it's not optional it's not like we're back in the day using books Our IT department does make adjustments to try to make sure that if there's something about the devices that we've ordered that are more breakable do we need that so like we're moved away from the they were called yo um yoga devices where they FP all

162the way over talked with staff talked with um students was it really a necessary item no okay you know how many hinges all right so you guys do take that all into consideration when and I know you guys are very very good about the money and how you spend it and on paper it looks like a lot in big picture I know you guys do very good job assessing what's what's the business need and everything but remember that these these Replacements are also regularly scheduled yes they are so it does help us as as we're doing this one we've had one purchase has dropped off so it's we're not necessarily spending an extra amount each year we're just keeping our spend to keep it going the same just like the bus purchasing so like this

163IPA um and again our our coordinator we work with he's very good and recognizes whatever is dropping off that's his parameter to try to keep the the new IPA at that amount so budget wise we don't have an increase okay perfect always pay for a new stock gotcha okay I just wanted to ask that so I always wondered that see a kid throw a Chromebook and you go wait a minute if that was on parents Penny it might be a little different thank you for clarifying appreciate it is there Insurance on any of those yep we just started um looking at that because again with any type of insurance you got away if you're buying for all devices is it worth it in the end um so this last badge we got last year we

164did buy warranty and Rit guys said yeah it was pretty nice for a few things that they normally it's above and beyond them and they send off the Chromebooks and they got replaced um exactly how it should have and so this is this does include the warranty on so between Insurance warranty and some responsible adults things are looking good that's great good to hear thank you I I appreciate the clarification and thank you for the information that some are responsible and it's good to know I I I would just think people and in some cases some families would like to be responsible but they just can't afford it but perhaps they do what they can thank response us be very very good because they couldn't afford to that's right okay any further questions no thank

165you all those in favor I any opposed any abstain and we're up to superintendent's update um just um a quick the only thing I really think I have is the reminder about the joint dinner which is now in so it'll be we'll have another meeting between now and then but um just make sure it's on your calendar for the 26th Wednesday night we're GNA do a little tour the finished pool the finished pool the open pool the real finished pool pool um and the prek wing um and then um somehow we're going to transform our gym into a really elegant dining space anybody great ideas about that and then um yeah and we've got um our art teachers and our music department are all going to have kids um performing and showing their work and

166and suring so it'll be nice low lights what time does that start yeah and the actual like dinner part I think that it's 5:45 is that we're saying tour tour and I think six is starts ores and checking thank you I just wanted to make sure I had a time in there so that and I find coverage I know it's hope for good weather is that 226 or 326 3 326 I was like I know I said no to the breakfast thing because I the work Stacy but I was like wait I get my St okay no you didn't well I'm really good at party I can make that gym look amazing and a small budget I know where we have lights that fit that gy too yeah are there going to be board requirements

167or or suggestions for help for any of that before during after no you have to Shmo I'm a really [Laughter] Goods no that'll be and that was the same thing that Windsor hosted last year right yeah that'll be nice can I ask at this time about the legislative breakfast too um um the rsbp for that it supposed to be Friday but she about it today yeah I can't go you got my no because it's in the morning right on a weekday yes Tom can you go did you see her I didn't see her but I I don't usually go to those I'm allergic to it's a nice event I I just can't are you going Benny are you going are you going Chris will be there I am not because my grandson will be in

168town Chris going Chris is going at least Chris is going I don't know if Molly's going okay so at least Chris can go you know legislative breakfast grandsons I know I got legislative breakfast work job o a roof over my head yep I get it yeah it was nice that we got invited though thank you Stacey for following up um that was your superintendent update that was easy okay that brings us that does bring us to our second opportunity um for comments from the public um same statements I made for the first one remain true for the second is there anybody who wouldd like to speak at this time okay Board of Education comments I have nothing tonight surprisingly I don't think I that is first up the good work team okay Boe bowls progress

169um I know that Chris was made an administrator um on superval so she could enter them I don't know if she has have you neither have I so everybody take a look okay I'll try to take a look tomorrow morning and send yall an email is y or nay thank you appreciate it I said okay I didn't hear you I'm sorry somebody else was talking um okay do we need an executive session could I have a motion to end the meeting at 8:44 so moved and a second thank you all those in favor I any oppose any OB thank you very much for everybody who attended this evening we appreciate it thank you guys everyone have a safe night do you want the envelope do you want folder thefast is actually a lot of fun

170I went to it last year like it when the legislative it's actually a lot of fun get to meet a lot of people right so