001Well, good evening everybody. Uh welcome to this evening's work session. I'm glad to see all of you here. Uh tonight we have two agenda items uh to cover with you today and the first one being a facility assessment. Uh Mr. Thornsberry, it's good to see you. Uh thank you for coming this evening. And so Pat, we'll turn this over to you and Terry at this point in time. Thank you, Mr. Trout. Uh Terry has been working on the updated facility uh assessment for all of the buildings in the district. Uh this was done a few years ago and we had asked him to go back through and uh take out the projects that that we had completed, mark the ones that were started and uh just kind of give us an update on some of
002the things and maybe how they've changed in was it 22 that we did the first one. So it's been almost uh three years for this. So Terry's going to go through that and give us an update of the facilities in the district. Okay. Thanks Pat. I appreciate it. Um so like Pat said, we're doing an update from 22 to 23, but I wanted to give every because not everybody was on the school board three years ago. So want to give a complete update as best I can to explain this process and and how we Vidian uh looks at this and takes this on. So um Cindy has um exactly what's in front of me. You guys have been uh provided this information as well. So what I put on here was these are Vidian's projects
003that start back from 2021 and and so those of you again who weren't here to explain what these projects are in a nutshell. Um that first one there for the mechanical projects. So that was mechanical equipment replacement for six different buildings. It was the triplets as well as Crest View, uh Horseman and Riverview. uh the 2022 bond, much like you'll see down lower, the 2026 bond, we just use that internally to track hours for facilitating the bonds. We don't charge you guys anything for any of that time or effort. We just keep track of it on our end. So, we kind of look at it as a marketing effort from our side of things. So, but we do track it because we do uh help out with um trying to pursue and acquire the bonds
004as well as try to keep track of dollars and cents so we don't overspend when we get to the tail end of those bonds. So, and obviously the facility assessment is the next one. Um, the fire uh alarm replacement, that was the high school. Um, mechanical and controls replacement, that's the large mechanical project still ongoing at the high school. Cafeteria renovation, everyone's aware of that one. Security and door updates, that's at the high school as well, and we just wrapped that up. Um, science block, uh, was the one with obviously the mural around it. family consumer science um or the old home space um salomony feasibility study. That's something that we looked at um regarding salomony for trying to determine what to do with that building uh moving forward into the future. Restroom renovation at
005the high school is underway now. Um, Andrews Elementary PE preK uh restroom edition. That was uh actually renovation of a storage room at uh Andrews that was done last summer into a restroom for uh students. Administrative building renovation. Um everyone knows what that one is. Um salimony that the natiatorum demo which is not uh happening but it's mainly the HVAC replacement that's underway now and we'll go into next uh next year as well. Um Huntington North ceiling lightings PA uh piping system replacement that's underway as well right now and we'll finish up later this year. The high school flooring restoration is underway now and will finish up later this year. Uh Lincoln Elementary and Flint Springs Elementary, we're hoping to get those two roofing pro roofing replacement projects started here real soon. It's for the
006flat roof areas with membrane roofing. I already mentioned the 26 bond and then obviously the facility update that we're talking about right now. So, any questions on any of those projects? There are a few other projects outside of Vidian um that had started prior to us or during us early on. Um and so that's some roofing, some parking, tennis courts, and a few things like that. And Rich has provided us information to include into this updated assessment so we don't miss anything. All right. So, Cindy, if you scroll down a little bit. So um the way that our assessment works is we color code things based on these three these four colors good uh being green fair blue poor yellow and failed red. So if you look at those definitions you'll see there's a uh
007time period of years that contri or attribute to each of those colors. So that as you'll see here shortly when you look at the um spreadsheet information for a particular building it's easier to see okay what's red because that's stuff that's more critical than yellow and then blue and then green. So we just try to make it a visual thing as as best we can. Um and these years are estimates. It doesn't mean that something that is yellow is only going to last two years. Sometimes it m it stays yellow because it's m that piece of equipment or whatever it is is maintained. But it does need replaced uh sooner than later. So um Cindy, the next page. So what I did is I included the information from the the prior assessment of 2022. And
008you'll see there what was under red under the uh failed category and each of the buildings. So not every building had any had items in red. Um but you can see the numbers there. there. And then that total, if you add all of those buildings together, um you're at 2.8 million or almost 2.9. Um that obviously does not include the new administrative center because that was not included. Um and it dawned on me about a month ago, we forgot to include it in the new assessment because it wasn't one of the 11 buildings. It's building 12. So, we're wrapping that up now and getting that included. Yellow would be the next category. And there you can see um we're at, you know, it's it's a large amount at that point. You get up to 34
009million um almost $ 35 million back in 2022 of things that fall into that yellow category. Um so that's a a 5 to7 uh year timeline on those items. Um, blue would get into the fair, the five to seven category. And again, it's another uh little over 31 million, 31.5 million uh total. Um, and then the final um final category would be green, which we don't include because those in this list because those are good things and we don't need to talk about necessarily the cost related to those things that are still in good shape or new in some cases. Hey Terry. Yes. Showing Um, some on the yellow are also in the blue. So, exactly the same numbers, the same schools is. So, Andrews has 2,452,000 on both the blue and the yellow. Are
010those How does that um There's several of them actually. I was just noticing because I was looking. Okay, that could be a typo. I went through this the other day and um I can update that. It it could be and that's fine. I just wanted to make sure that I wasn't reading wrong. I actually have the from last year right here. So, as I was and we didn't include every building in this list last year because like I said, some of them are zero. Um, so that's a good question though. And this list doesn't include every building either. So, I will look at it. Um, that's a great question. I'll I'll look at it and get this updated and get it back to Cindy. Um, so going into this year, thing that I want to
011make sure that everybody's aware of and actually send if you scroll past this list to where I have some notes written. So this cost information going into um 25 and we actually projected this out to the end of 25 or beginning of 26 because that would be potentially the next bond. So, we need to look at, you know, how much is this going to cost to do these repairs the beginning of 26 because that's when something would be bid with anticipation of that being a summer project of 26. So, I talked to a few contractors. Um, Heggerman Construction is a great resource for us over the years. They do an excellent job um documenting costs and cost escalation. So we have seen an average of a 6% increase in cost of construction projects for quite
012a few years now. Um back in the day for us that use that term uh it was like 2% or 3% and it's been six consistently and a little concerned about where things are because of the tariffs and other things. This year so we maintained saying that it's going to be 6% but it could be more than that when this is all said and done. Um but that's what we did as far as looking at the 2022 numbers and increasing them uh to a 2026 figure. So um and also then that last note that this excludes all of those other items, you know, obviously the bond administrative cost, insurance, legal fees, advertising, our fee, uh hazardous material abatement, um land surveys and soil borings. So it's it's important just to know that you know um
013those things aren't included. Plus, this doesn't our assessment doesn't include every single thing in a building. So, uh, an easy one in here would be, you know, like casework for or stacks for books or if you look at a kitchen. We're not looking at kitchen equipment and saying, you know, you're going to have money to replace an oven or a stove or a fryer or whatever. Um, we we're not looking at at that level. We're looking at 30,000 feet and we might get down to 15,000 ft and look at it from that perspective. And we also then put items into categories and try to bunch them together because we're looking at big big items like roofing stuff like that or exteriors of buildings on uh repairing masonry and things like that. So um the next
014uh list then send if you scroll back up would be uh the current numbers and so you can see there um where the figures are and this includes like I said that cost escalation. Um, so we're we're fairly close on the red um as we were previously in 22, but then the yellow and blue just continue to grow because the issue is much with you guys and any other school corporation that I've ever dealt with, you can't keep up. Buildings just continue to uh deteriorate with age. Um, luckily you guys have a lot of fairly newer buildings compared to, you know, the ones that are older like the high school uh like Horseman, like Salomony. Um, so those are the ones that just continue to uh increase in cost. So, and you can see there
015if you look at those numbers in the yellow, uh, the high schools, you know, 18 million and then another 11 12 million. Even though we're doing a tremendous amount of work there, we just can't keep up. Um, there's spaces like you look at the science block and you know what we started with for those of you that saw it before we did that project and you look at it now and it's looks brand new, but walk back into the art area and you'll say, "Well, this is just like the science block looked like without all the chemical damage. Instead, it's paint and everything else, but it's the same scenario." And so, you just kind of work your way around the building and you see the same thing over and over. uh you go into the
016fine arts area and you look at the music department and you look oh they're looking they're still using the same storage that they were using you know back in the 90s. So um so there's just it just always keeps going and um we have to do our best to spend the money that you guys have as wisely as we can and stretch that dollar and Pat Rich Beth and those at the high school since that's been our primary focus for the current bond that we're finishing up. We really really stretch that money. I mean, it it gets stretched out really far and we look we look um long and hard to figure out what's next. What can we, you know, get out of, you know, $250,000 or half a million or a million dollars, what
017can we do and make the biggest impact in that building. Um, and as you will see hopefully by November, December, all the new lighting, the ceilings, and the floor restoration, everything else, it's going to start to look newish again. uh you know but um you'll but with that you'll say oh well now we can see the walls need painted or this needs done and so we know that and we're just going to continue to chisel through this list and do our best to um to do what we can. So um next is an example of the individual buildings. Um well first I guess any questions based on that information and Tim I will go back and double check the the math on these. So, the hard part with this is I'm pulling this out by
018hand and it's no longer in the spreadsheet. So, I can't count on Excel to do it all for me. So, uh, and Pat knows I I talked to Pat about spent about four hours crunching numbers and I was, you know, crosseyed at some point. So, I was like, this is too much. So, um, so any questions? Just to pick your brain about the high school. So, if we already kind of hit on a lot of the most expensive things at the high school, you know, bathrooms are your most expensive, science is probably an expensive room. You know, are we getting down to where the we would hit more rooms under this dollar amount? Um, versus, you know, I don't I don't know, fine arts, you know, I don't know how much to fix that, right?
019Um, you know what I'm getting at? I do. So, so Matt, what's There are some big spaces left. The library, the library is bigger than science block and except for the position of where the rooms are. They used to be in the middle and now they're shifted to that one side. That's the same library I sat in, same library that you sat in years ago. And it's the same furniture. I I'm pretty sure. So, uh, that's an example. And I never spent any time in the art room, but I've been back there enough. I was like, "Holy cow, this, you know, those those students aren't using modern, you know, art room supplies. It's it's old. It's dated." Um, and no, I the science kids now have have a great, but the kids in the art
020room do not. So, obviously, those are too large high dollar items and or spaces. And then, uh, music, choir would be next. Those those spaces were tiny back when you and I were there and there were, you know, twice as many students in there. So, um, so they struggle with, uh, utilizing their spaces, you know, as best they can because it's just so tight. And your show choir is amazing, but yet they're packed into that that small space, right? To do what they do. Well, you know, like I call it still call home act, but you know, the appliances appliances cost a lot. You know, your bathrooms cost a lot. You know, so I didn't know if you know, the library are you not Will you get more, you know, could you get the library
021done? And like, right, cost per square foot is less, but square footage is bigger. Okay. So, we start to balance that out. Uh, and a little bit and and art art's pretty big. I haven't I haven't done the math on square footage back there, but it's pretty big. Um, music's not as big, but it's also a specialized space. You get into these sounds and acoustics, and you as Cindy's learning just from the administrative lobby how expensive it is for acoustical panels is crazy. So, um it's it's dollars per square foot. Um luckily the arena which is the biggest space in there um is in really good shape except the ceiling needs to be repainted. Um and that's massive. Rich and I were Rich was like I really want it painted. I said well it's not
022just what you see above the court. You start to look how big that is. It's a lot. And unfortunately, you're gonna have to strip all that off and and start over because it has multiple layers of oil based and then latex paint and it that's why it's peeling and coming completely off. So, it just but it never ends. And then the the elephant in the room for the high school is the roof. So, um when you have to tackle the roof, that means you're taking the roof off and then the other two that are underneath of it. There's actually three roofs on that building and I won't get into the details on that, but you're going to have to go all the way down to the bottom and that's going to get really, really, really
023expensive. And I have that listed in here and you can see what that dollar amount is. So hopefully get as much out of that white membrane roof that's up there for that's the majority of it. And um you know, keep it going as long as you can. So, so in the high school's case, it's all about square footage and and how big it is because I've worked with other school parishions considerably longer and and they're like, "Well, we just redid the roof." And I was like 15 years ago and so we've got five years to 10 years most, you know, left on that roof and we're replacing again. They're like, "Are you kidding me? It was $2 million." I said, "Yeah, it's going to be three million this time." So, you just can't keep up
024it. Even with a new building, it's the same thing. Eventually, it starts to catch up to you. And you see that in the triplets because now we're replacing the original rule systems and things like that and you're replacing paving and so it's much like a home. It's just bigger and more expensive. So, but good question. Thank you. Um, so the next is just the cover letter and then we'll keep going into um so this is a table of contents and and you'll see here we have all the buildings listed. There's 12 of them. Um, and you'll see then, like I said earlier, the categories. So, we're looking at the exterior of the building, the interior of the building, the mechanical, electrical, and then site. Um, and those are our primary focus. And then within each
025of those categories, it breaks down into smaller pieces. And depending on the building and the building type because the facility, a facility building is going to be different than a school building as far as what's within each each of those categories and then how we how we deal with that. Um, so next, Cindy, keep going. So, this just continues the the list um of buildings. And then this goes back to what I showed you in the beginning. Um, and then there's a long laundry list of definitions so that for someone like yourself that might not do what I do every day, you can then, oh, well, what does what's an AHU? Well, it's an air handling unit. And then you'll have some idea and make the connection. Plus, we have tons and tons and tons
026of pictures within this assessment as well. And I I will have the up full assessment to Pat most likely tomorrow or the next day. Um, we're cleaning up ad the administrative building and getting that done and plugged in, uh, today. So, um, but within there, there's a lot of show and tell. So, that those pictures really help tell the story and, uh, help bring it all together. So, so then what Cindy has pulled up here is, uh, you know, the first building They're just in alphabetical order. And like I said earlier, then you can look at category and then items within each of those categories. And you can easily see the color code and see what the costs are. In some cases, you'll see a cost range. Uh an easy example is um Rich had
027us look at the high school uh windows. So if you look at the front of the high school, you've got all those windows, but then those windows also go along the cafeteria and down the athletic hallway. They're not all the same. They're similar. They're not all the same. Um, and so we look at that as what do you want to do with those windows? Because they're all single pane glass, uh, original. Some of them have wire glass, which is no longer allowed by code. So, um, do we want to upgrade and go to a insulated glass? Yes, that would be great. Help with R value a little bit and insulate the building a little better. But then, do you want to step it up and even put ballistic film on it? So put a ballistic
028film on it that would help slow down an intruder, a bad guy, somebody from trying to get access through those windows because that's the biggest weakness in those build in that building. If you look at safety and security so we've looked at that and that's what that in this case that range starts to show up when you look at the high school you'll see a cost range there. Other times when it's not, it's just, okay, you're going to replace carpet, it's pretty much, we look at a mid-grade carpet like in here, and that's how we cost it out. So, we're not going to put, well, you want the really cheap stuff or you want the really expensive stuff because we know what you want, something decent. So, um, so if you look at that, it's
029that's what you're going to see is then you see those categories of color codes, what the items are, and you start to see the the range of cost. Um, and you're just going to see that building after building after building. And and that's how we come up with all these numbers. And then for each of these, there's an individual sheet or pages. Um, then for each of those items within those categories and I didn't bring you all 600 and some pages to look at, so gets a little redundant after a while, but it helps us, it helps Pat, it helps Beth, it helps helps everybody to look at, okay, what's important? what what needs to be done next. Um, but we don't always have a specific project. Like I mentioned, if you're going to renovate
030the whole library, that's not in this list because instead you're just looking at carpet, you're looking at ceiling, you're looking at lighting as individual items. If you want to look at it as a whole project, you start to gather all that and group it together and then decide, well, are we just going to put it right back the way it is or is it going to become something new, modern, updated like we did in family consumer science or homec. So, same same idea. Um, so you won't necessarily see that on there, but in a future bond, it could be that you look at that the um it could be it could be this space, you know, if you were going to renovate this library into something different. um that could be a different cost because
031I don't know 20 years ago I started working on library renovations in the college higher ed level and we get we got rid of a lot of books or you consolidate books into stacks that you can move and the space becomes something different you know so just throwing out some of that that you're not going to see that in this assessment necessarily so um but Cindy can scroll and you can look at all this stuff but that's that's the gist of what this is. It's just a mountain of information that we pull together and we're getting this cost information uh from previous projects, from contractors, in some cases, suppliers. U we try to get as best the best information we can and and as Pat said um and John said we we've updated we went
032through that list of our projects and the others that Rich shared and we updated our information specifically from bids and contract information so to be as accurate as we possibly can. Um, or in the case of like the triplets, those are easy ones when we say, well, this was what it cost at Lincoln. We still need to do Andrew, so we know what those numbers are and can plug them in fairly easily. So, any questions on way too much information for a Monday night? Um, I don't really have a question. I maybe more for Mr. Trout. Um, as we move forward, beyond what Terry's plans are, do we have be part of our agenda. So we speak, we talk about this, you know, what's next, what do we do when it comes to the library,
033what the choices are. Yes. What we want to do this evening is we wanted to get this information out in front of you. Okay, this is step one. Um, for example, she just pauses wherever Cindy is at right there. Uh, what building are we on there, Cindy? Huntington North High School. Um, this is the easy part. This is the easy meeting because what we will do right now then is in the future soon in the future. What we're going to do is go through a process where we link up and this is where your job is going to become difficult. If you were to rank order all these red areas, let's just pretend red areas. Here's one. Repair greenhouse roof hell damage 120,000. Where does that fit into a red area at Salomony or a
034red area at Andrews or a red area here at Crest View? And how do we begin to line up these um updates versus what funds are becoming available because bonds are either falling off um etc etc etc when you have money become available. Now it's been a while since we have looked at that information too. So sure enough, what's going to happen is that Pat will be coming back to you in the very near future, whether it's this meeting or the next couple of board meetings at some point in time saying, "Okay, here we go. In 26, you have these bonds falling off. You have these funds becoming available." Um, so you'll have an idea of how much money you will have available to you without raising taxes. Then that's where the real hard work
035gets done. What projects in what order do you want to match to the available funds that are becoming available? Okay. So much like what we have done before in the past, we're going to revisit that. And to do this now, um, if Cindy would scroll down just a little further, I mean, I'm just going to pick on. Okay, so interior right there. So where do those red areas, you know, he mentioned renovating the art room and that's cost right now is projected today to be 301,000. Okay, conference rooms, you know, nurses office, faculty lounge, auditorium rooms, etc., etc. And if she scrolls down to the next um uh sheet, okay, hallelujah. And then um right here we go. So then how about where this where does replacing the B baseball bleachers and paving the accessible
036route for soccer field fit in to some of those other things we just mentioned? Just this building. Just this building. Okay. Um if Cindy would would scroll to ceremony for example, and I'm just picking on this one because um Terry mentioned it previous um there. This is a this is a really good one to look at too. Okay. So now the red areas here are rem remove abandoned pool equipment, replace penthouse duck insulation, uh replace refrigerant pipe insulation. Cindy, if you could scroll on down there, and then um so so John um this doesn't include demoing sections of that building and and that's what I'm trying to that's exactly and that's where I'm because that's not an assessment. That's a different project. So that's where I was going. Exactly where. See, great great minds think
037a lot, Terry. What you won't see on here is Yeah, thanks. What you won't see on here then, for example, is the the demolition of the pool area. Okay. Now, that's that's a need, right? And we would have that listed as a potential future project because it's not an it's not an assessment. We're not looking at that and saying we know it's needs to come off but we're not going to list it as because what if that space decided to become something else and maintain it you know right becomes classrooms. I've done that before you know so so we're not going to put it in here as flopping it off. We're going to just leave it as space and what we can do. We can't do anything to renovate it at this point. is just
038trying to but I'm going to say when they're reading this they're going to say well we've talked about demolition of the pool area at ceremony I don't see it on here anywhere well you won't and I don't want that to confuse you is what I'm saying we are taking truly existing spaces you know that is in the that we're looking at in the audit but it doesn't necessarily mean that that's a project if I'm if I'm making sense with that. Am I saying that the correct way, Terry? Correct. So, we know what the pool demo was from the bids for salimony. Um, and it ranged between5 to $800,000 between those two contractors because they were taking different approaches to get that done. Um, but it's not listed in here because we're that's not an assessment
039of the building. That is a separate project. Um, much like I said with the the library space at the high school, if you're just going to put the carpet back in and replace the shelving and things like that, then then the numbers make sense. But if you're going to completely reo the whole space and create new spaces within the space and, you know, turn it into something drastically different, a modern, you know, high school to going into higher ed level, you know, space where it's going to be technology and stuff like that is totally different and that's not in here. So, um, so, so when we get to the point of of of bringing to you a potential list of projects for another bond or whatever, um, you be like, well, that's not in your
040assessment as John's getting it because it's not it's not something that exists or it might be a space that exists, but that new idea doesn't exist. So Cindy, if you would go back up to the high school for example, and I'm just pulling these out for you when you're studying these just so you're aware um of what we're talking about here and what we're not. Um but I'm going to take you back to an example of what Terry was talking about with the library, for example, at the high school. If you scroll through here and you look at at that you're not necessarily going to find what Terry was talking to just a few minutes ago. Okay. Yeah, it's right. So, right there is just that's a square footage number of 2.7 to3 million to
041renovate the library as it is today. As it is as it is to turn it back into what it is. Right. So my point is if that if we make a determination that you want that space to be something completely different then that obviously changes um that number is what was what I am suggesting to you. So I don't want you to be confused about necessarily what you're reading and what you're understanding versus quote unquote what a project is. Right? And the cafeteria at the high school is a perfect example. Chuck will remember this because he remembers the important numbers. Uh because I think what we started with was okay, VCT flooring, we're going to tear it out. We're going to replace the ceiling, put some new lights in, throw some paint on the walls.
042It's going to be 300 $400,000. And that turned to 1.1 or 1.2 million to for what you see today because it grew, okay, we need to do more than just replace what's here. We need to turn this into something special. So that's what it was. And then everything else, including the serving lines, and it just grew and grew and grew. That's how you get to there. If you would have just put back what was there, then you just walk in there and just feel like, okay, yeah, it's new tile and some new lights and some new ceiling, but it wouldn't be exciting like it is now. So, Terry, we've given a couple of examples of what's not necessarily in the report in the audit itself. So, as a school board member, then how do I
043make, you know, a um informed decision on ver what's in the audit versus what a project is. Do you see what I'm saying? I do. And this is what we're used to seeing because this is what we do for school corporations is create this list of here's what it costs to maintain or replace what you currently have. But if you're going to create a new within a space like I said this or the cafeteria's example um that's then us talking to you uh as school board as administrators facilitators and saying okay what do you want what do what are you looking for it's a vision um if it's a vision of the library at the high school becoming something different more modern and and really integrate some technology into it that's when we look at
044that as a specific project and start to put together some ballpark numbers based on that vision what are those items that can create that vision Then we're able to then come to the schoolboard and say, "Okay, here's the idea." And probably going to have renderings or pretty pictures or something and like you guys have seen me do for years. You know, I can show you here's a urinal and here's a urinal screen so that hopefully boys will use it so that it's not awkward and some of the weird stuff that we've had to do. But, um, that's what that's what we do is but it it takes your guys' vision to tell me what you're thinking and then it's my job to help bring that together so you can visually see it as a school
045board way before it's ever done. Uh, we did that with a science block with renderings and images. It's the same thing. It's just I need to know what you want to do and then we take it from there. So, right, I can keep asking questions, comments, questions from the board. I have a couple more for Terry. Anything else from the board, comments or questions? Go ahead. I'm sorry, Erin. On some of the projects that we're looking at, we have construction trades programs and stuff. Is there like the the walkway to the soccer fields? Would that be something that we can implement students and and get them some time learning how to do that stuff? Terry from your aspect you want to answer that then I'll then I'll answer that then on on a small project
046if and I don't remember lineal feet how how much we're talking there we have had school corporations that say uh I remember one had a press box for the football right and it had some old vinyl sighting on it and so that was a great student project um when it's small we just can't get into something that becomes dangerous in regard to life safety or OSHA or things like that so um the little one's okay. And it could be that, you know, if you're just pouring some concrete. Yeah, absolutely. That's a great project for for students. Um just have to figure out what in this list, you know, makes sense. Yeah. And I'll just piggyback on that. Timing is everything. Yeah. Too. So, um they're now a good year, year and a half out. And
047so as long as we did something on small scale that fit into a time frame, um, for example, they just finished a house in Andrews now, but we couldn't have added this. I'm just pretending we couldn't have added this in on them when that's going on. But as long as we slotted it timewise and the scope, I call it the scope of the project wasn't too much. Yeah, there's there's there's smaller pieces of this that we could potentially do. And as far as the OSHA and the insurance and liability stuff goes, we actually deincorporated employees to high school students every year through the half day program and as long as there's a school program to go along with it. There's ways that they're covered on that type of stuff, too. So, that's correct. Something to
048look at, right? Yeah. I think that's a great idea. I mean, honestly, I don't know how how it all breaks down, but you give the kids uh some ownership, too, of some of the work. Um, and that's kind of an exciting thing. I mean, obviously it saves a little bit of money, but I think the outcome is is even greater with the kids doing it. Um, and yeah, I think I mean, when I was at the Y, we had an umbrella insurance company. Our insurance just traveled with us. We went to play in different places. So, I would hope it would do the same for the students if they had supervision, if they have the things they needed. So, um yeah, that's that's I like that a lot. And also, just to let you know,
049I know that so Allen County Builders, ACB, which you guys have approved a lot of their stuff. They actually have hired a few students uh and work for them this summer. So, they're getting real world experience. It might be demo, you know, cleaning up, ripping out ceiling tiles and stuff, but they're in there with a hard hat on doing their job and getting dirty. So they'll they'll decide do they want to get into this or not. So so that's great that they hire hire students and help out. Other comments, questions before I jump in. Um here's one of the challenges I believe that you face as a board. Um if you would go to the maintenance building one, Cindy is classroom space, student space, etc. Right. versus um other space outside of that area. And
050I just I just bring this to your attention because as you're looking through this um these are areas that we don't commonly think about and are not directly related to students, but yet they're indirectly um related to students in a significant way. Now you'll notice that on that list again you don't see anything exterior um within the reds and for that matter you don't see anything interior uh with the reds when you jump down to the mechanical um again um you don't you don't necessarily see anything of substance there right okay um and John that has a lot to do with who's in there has tremendous amount of respect. They make sure their building at least is functioning, not failing. It is. It is. It is that. But I will say to you is that
051building as a whole is in need some TLC. It's one of those it's one of those places where the work that gets done in there is utterly essential. And it's one of those things where you're going to pay me now or pay me later. But that's again what I'm trying to say. It doesn't necessarily show up as a red there. It's not directly um related to students on a day-to-day basis, but yet it's significant related to services that our students lean into hard. I don't care what grade level you're in. I don't care what extracurricular activity you're doing. The work that gets done in those areas is just absolutely critical to the day-to-day success. So, when you balance all of this out, those are the some of the the really truly hard decisions that you're
052going to have to make um within that because just I just told my team just this weekend, I walked the exterior of that and knowing kind of prepping for today's conversation and it's there's some I think there's some needs out there beyond what you're going to see in this audit per se. difference between projects and what you currently see here to paper if that makes sense. Sorry, did I say that? You did. And there and there's a real easy one to understand. So, any of you guys or gals that have done auto mechanics and uh worked on a vehicle on on the your driveway or in your garage floor and a creeper underneath of it or on a lift? Which would you prefer? Okay. They don't they cannot put a bus on a lift in
053that building ever. they it doesn't it's not tall enough. So they work on those buses without a lift. So imagine what they've gone through for all these years of trying to work on that stuff. So that because that was the RMC building and they inherited it and they're making the best of it. But you can't put a bus on a lift. It's that really limits your ability and and and efficiency on getting stuff done. And there are some security related issues out there too. I mean just frankly speaking there's some things that we need to look into on that level. So, I'm just giving you trying to give you really specific examples of things that you may not see that's done here in the audit, but yet future consideration. Somebody in the public may say,
054"Well, that wasn't part of your audit." Well, this is why this is something that we're going to have to look at in totality um within that about projects with the support of this audit, but it doesn't necessarily um spell it all out. Okay. Yeah. And the administrative building is an perfect example. It didn't exist, but now look at what you have. And I know Cindy's elated that you're in a you're in a professional office space and it feels so different in there because it's alimony. It's like where are they? Oh, well, Chuck's three miles that way around the corner and go in classroom and you'll find him. So, so it's it's so much better. The last piece I'm going to mention and then uh we'll be done with this unless you have any more comments
055or questions is it's really going to turn into a feasibility study. It truly is going to turn into a feasibility study. So for example, what programs do we have at what buildings? Where is the space that we have in our district for programming? Um, and so those type of questions are also going to be embedded into this process as we look at where we're at currently with programming, what we envision for the future of programming, what does that mean physibility-wise and how does that impact what we're talking about here. So, for example, you know, you have some you have some space at ceremony and we've started, you know, we're going to embed that conversation here. What you also will be shown is we'll probably go through a process where we we'll update the demographic study
056through all of this. Okay. What is our projection for our enrollment over the next uh 10 years? As you know that we did that a couple of years ago. our projection is is is relatively projected to be flat. He hit the nail on the head the first year um within that and we were thrilled about that. We actually made up some ground a little bit but a demographic study because your three city elementary buildings are full. you do not have a lot of extra space, if any space in the three elementary buildings in um in town. Another variable being played with this is that um if um there is talk that there may be an apartment complex being built up by um I never know what that road is called there near the um movie
057theater howin there on the left as you go by country post you come to the stop sign and That's off there to your left. There is some significant uh discussion about a few hundred unit apartment complex being uh placed in that area. Just talked to Mayor Strick, matter of fact, about that today. If those things happened then we would have to consider that in this in this process because what would that mean for um redistricting or keeping district as it is etc etc etc. So what I'm trying to show you this is one component of a multi-layered pieces of information that we're going to begin to be giving out to you. So, next is going to be what's the bonds we have available, when are they coming off, what work could we could possibly do
058without raising taxes, and then we'll lay in some of this other information that we are talking about here and now. Does that make sense? So, any comments, questions about any of that or anything that Terry has put out in front of you? Anything? Terry, thank you. You appreciate it. Appreciate it. Haven't seen you in a while. It's good to see you again. Yeah, I'll be back a lot. You'll be back a lot. You just come visit the high school. You'll find me there. So, why we got you here? Anything? Just update on the high school. Then we'll leave then we'll let you go. Uh, no, everything. So far, everybody's doing well and as far as I know, everybody's staying on schedule. The only Solomon is the only one that we're getting a push on the
059equipment for the penthouse. So that's going to get pushed to next summer, but that's the only one that we see a delay in. All the others are, knock on wood, actually mechanical told us on Friday they're three weeks ahead schedule compared to last summer, but you know how that goes. So flooring is going well. Uh flooring's just getting started. So they're demoing back at the fieldhouse and uh making some progress there. And they're trying to get that done, I think, by uh in about a month. Ceiling and lighting. Ceiling and lighting. They're they're flying. They're doing a phenomenal job. Um, so we just and it's there's so this is a perfect Pat's realizing it. His really first time at kneedeep in this. Chuck kind of knows from his past, but what it happens when you
060get five different contractors all working on top of each other at the same time. Yeah. So, there's a lot of a lot of emails and phone calls and just making sure everybody's safe and going in the right direction, right? It's good though. It's all all great, but you do not want to step foot in that building. Just just stay away. the safest thing to do. Recently saw the large crane there. It was all the equipment. I was up in the pen the back penthouse. Uh I was up there on Friday and every bit of the equipment's already in there. So amazing. Yeah. So they're and but now it's get it all connected to get it all ducted and and so they're they're doing a great job. I can't I don't have any complaints. It's just
061a lot to keep everybody going in the right direction. So did they get those old HVAC units out of that mezzanine? Is that all that was done within a week? Oh man. everything out and everything because they were they were prepping to just be ready to go and they did and and they did a great job because I I was like you already have it all in and I went up there and every bit of that room is full and they're just trying to tweak it, get it into place and start connecting it and uh what is it Chuck? What's the date? July 18th, right? We've mentioned it a few times. A few at every meeting a few times Chuck does a good job letting them know when they need to be done and and
062air conditioning needs to be back on. So, that's important. It'll make a significant difference in that building for climate control. It will. It will. Yeah. Get it all dialed in and uh we should be in good shape. So, I miss I missed the meat locker meeting. So, yeah. I'm glad you do. I don't uh restrooms. Uh restrooms are going well. Uh by door one, those are almost done. So, um those look really good. Um right now, they're back there by the uh door nine and the um cafeteria just down the hall. So they're in that one now. So they're not they don't waste any time. And that's where we have, you know, mechanical guys in the hallway right there and we've got guys in the restroom and the two different companies and just making sure
063everybody's everybody has, you know, everything going in the right direction. So, uh, I spent a lot of time in there on Friday just checking in with everybody and making sure everybody's happy. And we don't have any AC at all in there and we don't have water, so it's a little muggy. uh you know, but it but it's looking really good. So, u I hope, knock on wood, by the end of summer, it's going to look phenomenal. Uh at least the parts that they get done. So, good. Yeah. And Chuck, with the kids working out in there. Yeah. We have the kids have been amazing. Um anytime you have a school, as you know, Mr. Kraut and Terry, that large, it is hard to keep every door shut when you have so many contractors. But kids
064have been amazing. The kids been uh doing the workouts in the weight room only uh using exterior door. Water's brought in. Restrooms at the stadium have remained open for outdoors. Um I would also add Mr. Trout that um on a different project Terry's not related to the corrective action is almost complete for court six and tennis. That was at no cost to our district. Um and that is in the curing phase right now. Now, the fence will go back up this week and uh there'll be four coats put on eventually and then it'll all be painted to match so you don't see sun fading um on that. So, kids will be uh are on schedule to be back on that in the fall on season uh as so they won't miss practice time. So, that's
065a different project than Terry's, but we're glad to have that wrapping up. Yep. So, Terry, I'll let you go on this one. Uh, one of the questions I receive a lot is is just explain that how these delays with equipment are going to impact heating and cooling at salmon if you would please. Right. So, the plan for Salomony was to take care of the penthouse first. So, the penthouse is mostly cooling equipment. Um, and the boiler room, if you look at that building, you have a separate boiler room uh on the one side and the penthouse up on the roof. And the boiler room obviously is mostly heating. So, um, we found out from the supplier of the cooling equipment, um, about a month ago. Well, the date we told you contractor, it's going to
066be an extra month and a half. And so, that really, there's just no way they're going to get it soon enough to get it installed. So, instead, they shifted gear and said, "Okay, we're just going to tackle the boilers first and get all of that done, and then we're going to push the uh, cooling side and the penthouse equip till next summer. And it is it is what it is. We it we dealt with this a lot during COVID and and we would see lead times of 45 weeks. We're only talking 15 weeks for this equipment. But for some reason, the manufacturer without explanation said, "We've got to add a month and a half to this." And and contractors like, "Well, that really, you know, messes up our schedule, but we're working with them to
067make sure that, you know, we still get it done." It's a three-year bond that you have and we're just in year one so we're we're fine. Um it's just, you know, everybody's just going to be there longer and we'll we'll coordinate and luckily the penthouse work majority of that would just be up on the roof next summer as compared to right now. They're kind of all over in the building, mostly in the penthouse. Um getting the smaller pieces of equipment done this summer as well within the inside of the building. So, it's just done and out of the way. And it's only a portion of what goes in the penthouse that isn't showing up. Just the way that that penthouse is much like the two on the high school. It's it's you can you have
068to move part A to get to B CD and and you have to kind of work your way out of that space like mopping a floor. Uh good analogy. So, unfortunately, we're missing the a few pieces in the middle. So, you can't just oh, we'll just get five of them and then oh we can't put the other without taking the roof off. You're not getting it back in there. So, it is what it is. We'll we'll you know, we'll work with them and and get through it. So, it'll be completed in the summer of 26. It will be. Okay. Will be, but we'll still have heating and cooling and and such out there. Then you will. Yeah. Okay. Yeah. Nothing's nothing's going to change uh regarding You shouldn't see any difference at all because obviously
069you won't need heating until late late next year or this year, right? So, thank you. Anything for Terry? If not, Terry, thank you. Appreciate you being here. Well done. Thank you. The next item is I want to spend a few minutes talking to you about updates with area 18. Um, this has changed drastically over the last uh 24 to 48 hours, business hours, uh, since the end of last week. Um, so let me just give you an update on that. Uh, bringing the public up to speed. uh since we met last time that you'll know that the state reached out uh to us asking us if we us being Huntington would reconsider uh removing ourselves from area 18. Now, this is a a multi- uh layered decision with this, but primarily what was driving this
070is is that area 18's uh director uh resigned uh last month. And so, um, the state contacted Miss Drummond directly and asked her if we would consider reconsider leaving area 18. And there was a variety of reasons in that. Everything stemming from and primarily, quite frankly, Miss Drummond is highly respected throughout the state for her work in this area. and they just asked if we would take if we would relook at this is the best way uh for me to say that. Um Miss Drummond came to me um few weeks ago. We began the process of reinvestigating this. I met with the area 18 um superintendants um last Tuesday. Um we uh I spent um some time toward the end of last week um putting financials together looking at possibilities. Tiffany worked on uh pieces
071from her end and been through that and um we could not operate um if we were the LEA. So Bluffton Community Schools is right now the LEA. If Huntington would return to being the LEA or not return to become the LEA, that means that we would take over um all the financials for example for those all those other school districts ranging from as far south of Jay County and as far north as North Adams and everything in between. It's a It's probably geographically, if it's not the largest uh cooperative, it's one of the largest that we had there. Um, we were looking at restructuring because if Miss Drummond became the director for all these school districts, then we would need an assistant director to maintain what we're doing on a daily basis at the learning
072center. That position does not currently exist. Um, we would take the funds that were being paid by the area schools for a career coach. We would eliminate that position. We would um acquire a post for an existent director and then uh one of the challenges that area 18 is continually facing is that an ordering. So for example, Tiffany, we have received, as you know, permission from the state to be our own cooperative. Tiffany has already budgeted, has already got everything approved by the state and all our supplies, materials have been ordered. So in other words, for the first time ever, we will have all of that equipment, supplies, etc. uh at the learning center before school year starts. And that's the first that has never that has never happened before because before in a large
073cooperative what had happened was that process was elongated. Um we would receive our materials and supplies um sometime in the fall within that. Now we had to carry over we became smart with how we ordered because we carried over from the spring into the fall knowing what we needed. But Tiffany has streamlined that process and moved forward. All that to say this um it has become apparent through the research that we have done, the studying that we were doing, all the information that I had been putting together at the end of last week that it just did not make sense for us to even reconsider not becoming our own cooperative. we place this agenda item on here in case we did find that that we could present all that information to you and have you
074help us decide if that was even remotely in the best interest of our students and staff here at Huntington. I can tell you preliminarily going through all of that that it wasn't even close that we can only spend a small portion of our grants for administrative cost. the cost then to make up for that reorganization was going to be significantly more for those other area school districts. And I know that that's they would never go for that because now it was costing them so much more to be part of this cooperative than what it was doing before. It would not be feasible for them to continue down that path. selfishly for us, the time and effort that we were going to spend uh updating all these processes and doing all that were also not going
075to necessarily be a benefit to us. It's no disrespect to my colleagues and all these other counties uh that we have been talking to. But I just wanted to let you know that you were aware that we were at least considering, we were investigating, we were having conversations with the state, we were looking into all of this. And it just became apparent that we have tremendous momentum going within our learning center that and I think with Tiffany being and we're running our own that that will even accelerate even more. So, I wanted to bring to your attention this evening looking at all of that information that it just became apparent that it just was not in our best interest not to stay on our own, which by the way, come July 1st, we will be
076our own cooperative. And so, I just wanted to spend a few minutes here this evening. It's not the 30 that we had budgeted because if we were going to make a presentation to move forward, that we were going to do that, but I've informed the other area superintendent that we're not interested in moving forward unless all of you told me today that that's what you wanted to do. Um, but we're also going to contact the state and tell them that we're going to stay our own cooperative as been approved by the state. So, I'll be I'll answer any questions. Thank you, Mr. So just to be clear, um ultimately if we would have stayed in area 18 and Mrs. Drummond would have continued as the would have taken over as director, this would have ultimately
077cost our district funds money. Correct. Right now in the cooperative we're paying uh 26% of the director's salary which makes absolutely um no sense for us which is some of the things I started bringing up that that's money we can recoup back into our own and our own financial pieces. So just to give you one small token of that um that cost would have gone all back to those districts plus an addition to an assistant director plus an apar person on top of that. So yes I've mentioned the other districts but I'm also saying it would not be in our best interest financially also to move forward. Other comments, questions? I'm glad. Okay. I just I mean we weren't getting any benefits from it. So, right, you know, the only thing that would make me
078even want to go back to it would be money, right? And you know, they're obviously not going to want to pay more money, right? We got no other benefits from it, right? And neither would we quite frankly, as Tim was bringing up. That's correct. I'm not too crazy about Mrs. having something else to do besides run the learning center, which is why we would need an assistant director that she could be guiding and directing to keep our programming running at the level it is. Plus, we're trying to expand it as we speak. So, yes, thank you. Anybody else? Well, Mr. Allen, those are the two agenda items at uh 5 after 7 uh that I had for you this evening. You've done well. I'll take a motion to adjurnn. Thank you, Mrs. Miller. And a
079second. Thank you, Mr. Carl. All those in favor? I. Those opposed, we're adjourned.