001call the meeting the order and we'll start with the pledge I pledge alance to the flag of the United States stes of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all want to welcome everyone to the meeting um tonight just a reminder that we are live live streaming the um board meeting this evening so welcome those who have joined as well um so we'll start with um consent agenda um if I can have a motion to approve that Mo I have a motion by Earl do I have a second second by Travis any discussion all those in favor 70 and now we'll ask if there's anybody present who would like to speak with an item that is on the agenda or any other topic
002hearing none we'll go down under old business um under Finance the budget presentation Phil yes uh we're doing a third present ation of the budget we normally don't but with the bond issuance happening we've got updated AV numbers from the state and that in turn adjusts our debt and Ops stuff so we go to slide four the change one of the main changes is the advertised debt fund is going to be it was 37 now it's going to be 43 because we've added that potential payment in uh July of 2024 next slide that change with slide 11 it's the exact same number but it's just on slide 11 also in its own format and then the more important one is on slide 17 what you're going to see there is a change in the debt
003to Ops percentages on the estimated actual the advertised uh stayed the same from that standpoint but the estimated actual has been adjusted to fit the new debt with the goal of it being very similar to what it was this year and then the last one would be page 19 it's just a recap and it shows that number also it's a 4351 so from an inform standpoint that's pretty much it it lers some questions I have any questions on that just one for the public this will not raise J scouting taxes that's the intent thank all right this was an inform so um any other questions so philli next capital budget next up is the capital budget which I'm just going to show you slide three of that one and basically there is no changes in
004that uh it's just like it was two weeks ago but with that I also was going to ask approval I give permission to advertise the capital budget plan Philip is asking for permission to advertise capital budget plan do I have a motion so mov motion my a second second second by Cheryl any discussion all those in favor 70 next up is the bus replacement plan same situation there we'll just go to slide three and there's not going to be any changes to it either uh from the last meeting two weeks ago and I again I'm asking approval to get permission to advertise the bus replacement plan okay asking for approval to advertise the bus replacement plan I have motion motion by Mary Lyn do I have a second second by um Chelsea sorry um any
005discussion all those in favor 70 now we'll go down under new business programs we have an e presentation pass those down there absolutely all right um we go ahead and go to the next SL what I want to go over is just some basics of our El programming and kind of what we do and what numbers we're looking at um to start off we do belong to a title 3 Consortium which um what happens is with title 3 money it gets sent to them and then they divy out the things that they have um the wach valley education Consortium is amazing and I will tell you we get more than what we put into it um we get free PD opportuni so any time there's PD we want to go to or we want to
006send somebody to um if it's title three related we get that for free most of the times that would be300 or $400 um I took last year there was five of us that were going to go to the title three um their yearly title three meeting where they had a bunch of different workshops and things about different ways we can help with our eel or ml which they actually call multilingual Learners and it would have been $350 to go we got it free um they offer free PD pops so every month they send PD opportunities through webinars um we can send those out to the teachers if they're interested I share those with our people running El and if they've had somebody ask about a specific type of PD they can send them that that
007is all free they do monthly El T meetings so any of our teachers that are working in the El realm they can attend those um get tips and tricks and things that to help them anything if there's a new program out there they think would be good they share that with them at that um we get quarterly title three updates so we get invited to webinars with them um access to free online materials so they have some Elementary levels the biggest area but they have things that the kids can do on iPads and programs on the Chromebooks the students can do to help with their language acquisition and then uh they offer the scop Train the trainer so it's three days in the summer and two days that Following fall where they will train people
008to be a scop trainer and I'm going to go into what SC up is here in a minute um and we've actually sent a couple people already um and we're looking at sending more and we get that training for free all we ever have to pay for is if we need to get them a hotel for the night and food for while they're there but the actual training itself is free and once we have enough of those we're already starting to train our own staff but if I think we want to have a few more that can be trainers just to give us a little bit more go to the next one this is what scop is so we talk about scop train the trainer scop is sheltered instruction observation protocol all it is is
009a it's a research B based method it's how to teach our English language Learners or multilingual Learners how to teach them the same content our Jad kids are getting so it's just a way of presenting in material that makes it easier for them to understand are ways that we can have them present material back to us so we can check for Mastery it's very much like when we talk about Universal Design for Learning it's kind of like a Universal Design for Learning for our multilangual Learners and it goes through here like all of the different parts of it lesson prep building background knowledge um comprehension strategies interacting with them how to practice and how to get them to apply what their learning and then the lesson delivery and how to review and assess if they're
010mastering what we've actually taught so to the next slide we're going to look at um weeda levels here in a minute and I wanted you to understand what those weda levels are I know it's kind of hard to read if you want a bigger copy of this I can get you a bigger copy of this level one is that entering okay that's our lowest level those are the ones that sometimes don't even have any English language so or they have very minimal we use a lot of pictures a lot of labeling things making those connections level two is our beginning so they're a little bit higher three developing that's kind of your middle of the road they can read some they can communicate four is expanding when they get to that four they're really participating
011in that genetic Class A lot better they may still have a few gaps but it's much better at five in Indiana they're considered fully English proficient so at that point in Indiana some other states have different levels but in Indiana five is fully English proficient at that point they test out of weda and out of receiving e services and then we just follow them for two years to make sure they don't regress so when we start looking at that um that's what these levels mean okay keep that all right next one this is the number of el students or ml students we have in each School I've shown you the last five years it's actually not gone up a ton from some previous years but we are seeing an increase when we get to looking
012at the weeda levels in a minute you'll see where some of our higher needs are um back in 1920 we were at 115 where we're seeing some of the bigger jumps is at secondary if you look at Middle School and High School in 1920 Middle School only had 12 this year they have 22 um the high school in 1920 had 12 and then they dropped a little bit now they're up to 8 um Sand Creek has gone up and down they pretty much stay steady Northern Elementary's gone down a little bit um the thing to remember this this year we're seeing an increase of people moving into the county um we have actually done 33 screeners when a student moves in and they put anything on their home language survey other than English if they've
013never been in Indi Indiana school before or been screened before we have to screen them within 10 days of it roll so what we do is we screen them if they screen a five or higher we just watch them and put them on our watch list if they screen four or below then they get eel Services there were 303 students screened at the beginning of the school year only seven of them tested out so these numbers reflect an increase of what we would have had and we're continuing to see we've already heard of I believe four more that are supposed to be enrolling in September and so we anticipate more of them moving in next screen when we look at the weeda levels this is by school you know Brush Creek only has the three
014students one is a level two and one and two of them are level four so two of them we're hoping we test out this year that we're contining to work with them on those skills and we can get them to up to that next level um Grand doesn't have any of them right now Hayden they're kind of spread out two level ones one level two two level threes one level four North for elementary again it's pretty even four four2 and six Sand Creek um think about it 15 level ones those are people who speak very little to know English that's a lot when you're talking about elementary students and trying to teach them um six level twos then we have 16 level fours or threes and five level fours um CPO doesn't have any this
015year they have in the past they just don't happen to have any this year Middle School luckily we have the largest percentage of those are in a level four um but we do still have several and the ones we have moving in are a lot of times non- English speakers we're getting a lot of students that we are their first US school um we've had several that have moved in um high school we have four three 12 and nine so that's just kind of the breakdown next slide and this is just by grade so you can see throughout the district the grade level um and their levels obviously kindergarten we have more level ones than we would we get up to grade 12 they're they're higher but we do have some if you look in
016fourth grade fourth grade is a pretty big bubble um you're looking at level ones twos and threes that's a bigger percentage there so in eth grade we actually have seven level fours level three so we're seeing in the later grades which means we're doing something if they're starting off at level ones and twos we are seeing some growth we obviously would like to see more growth um so that just kind of gives the breakdown by grade next slide now here's what we do the services we give at the elementary if they're a level one up to a 2.9 they get 30 minutes a day pull out with either the El and the PA or the par depending on the day and they get additional support in the classroom so sometimes that par pulls them out
017and then that's every single day and then another time during the day they might push into that classroom at levels three to 3.4 a little smaller group they get 30 minutes a day pull out with the T and or the Paris so they don't need necessarily as much push into the classroom so we're doing a little more pull out of just kind of building those skills a 3.5 to a 4.9 they get 30 minutes three days a week so they don't get quite as much sometimes they push in sometimes they pull out by the El the parah um it just depends on what the teachers are saying they need for that student we rely on those gened teachers to help us you know get that kind of information Middle School they have one dedicated El
018period that's available to all of them um they have an opportunity to obviously if they're a Spanish speaker they want to enroll in Spanish so they're getting a little bit more of that here's what the English is here's what Spanish is so they get some of that and we do have a halftime e paros that's dedicated to helping students they're there in the morning we have had a hard time filling that position um right now we we do have as of today um somebody filling in that halftime position at the middle school at least through October um then hoping by between now and then we can have another person hired next slide high school we have the dedicated eel period every day so they actually have two periods um so what they're doing is they
019have it's the last period on Blue days and the first period on white days they have a period where they work on language acquisition and homework help um and then the halftime here in the afternoons goes to the high school to work with them available to all of our schools is the curriculum we have provided curriculum Continental Press um at the middle school they use a program called boses um that's designed for working with our El ml students um then they have other things that they can use we have a newcomer program through Continental Press so if they're a newcomer it's teaching them some of the basics ABCs numbers things that they're going to need to be able to function in soci how to ask where the bathroom is how to you know ask what's
020for lunch little things teaching them that stuff to begin with and then building on that um we have teach teacher assistance with tools and methods to teach so I know at the high school um the our El she sent out tips and tricks the beginning here you have this student in class this is what would be good for them if you need help you know send me a message and so she has done some little after school and trainings during her prep teaching them how to translate stuff and do things like that um and that's training and assistance to help with translating the materials um scop training is available to interested teachers we did a basic scop training last spring um in April where we brought the lady who runs our wec our consorti came
021down we had I opened it up to 40 teachers we paid them for after school hours and they I took the 40 first 40 that signed up and they were paid to stay after to learn about scup and how to teach our English language Learners in the classroom um and then now we are starting with some of the ones we have that know SC up and are able to train going around and offering it to teachers who would like to be SC up trained and doing a little small group instruction um we've trained three elementary teachers so far this year um and opening up to others who want to be training throughout the whole District next slide now here's up updates here's the things that we're planning or we're working on we want to train
022more people on the scup model if anybody else was interested in becoming a trainer we would happily send them to that training in the summer that L um specific protocol we're developing protocol for how to place them at the middle school and high school specifically making sure all of our ones and twos are getting in that English language class sometimes they don't take an elective from them but sometimes I look at the elective isn't going to do anything if they can't speak the language so let's get them in and give them time to learn the language um I have told them to add a second El period of Middle School um currently she just has the one so they're going to be moving some schedules around for her um so that she can have a
023second dedicated period to helping those students helping with homework helping with translating just getting in there and and helping them learn the language um offering staff training um at either whole school department meetings for our smaller schools for our bigger schools department meetings training them how to translate materials training them how to work with specific students where they can ask how do I teach this student how do I do this or how do I do that giving them specific trainings uh available for all of our teachers in the corporation we're working on purchasing programs um some of our teachers have been looking at other program that we can purchase that will help with translating um Tracy Martin of the high school has found that will translate a video into another language and so um we're
024looking at purchasing that so that we can share that out with the teachers whether they have to send them to the El and that person translate sends it back or whether the teachers are comfortable enough to trans to use the translation tool themselves so it's just a matter of getting that information out to them so that's pretty much what we're doing you know obviously we want to see things grow we want to see more supports for them so quick question yes my math right 121 students are level four and Below rough do they take the state test they do they take actually an extra test they take the waeda test in January and February which measures their English language acquisition in Reading Writing spelling speaking read so is that in English or Spanish or it's
025in English and then they do take I learn okay and the PSAT and the SAT so the kids that can't speak hardly it's going to be tough it's going to be very tough okay my point is and those scores come up too and those scores go in the whole school system yes that affects yes J County Schools yes so we've got to help them build that language I understand that but it seems like to me it'd be held separate to I know Common Sense is yeah it's one of those things so we want to make sure those kids are growing as quick as quickly as we can get them to grow because it does impact our scho but it affects the whole school thank you so what's that look like in a classroom if you
026have a teacher that has one or two or how many of kids that are at level one are we expecting that teacher to stop what they're doing translate something for that student I mean how does that look how's that even possible that not necessarily like to stop the lesson what it would be is looking at okay if they know ahead of time I'm going to be doing this lesson and I'm GNA have this assignment on you know this on the Civil War planning ahead a little bit that we don't want our tools to translate to be super complicated we want them to be something where they can put it in Click a button and it translates so they can do that ahead of time if it's not something that is easily translatable taking it to
027that El and saying here can you translate this for me but making sure they get it to them you know a few days in advance and they'll translate it and get it back to the teacher so you think that's happen happening at in practice though because what I'm hearing from teachers is they'll have kids in their class and they're just throwing their hands up they're like I doing the best I can but I've got a kid that cannot speak our langu he's a level one I don't have the translation RS if I do am I supposed to do it at home I mean I think what can we do to help our teachers I mean do we expect them to go to extra training and do that stuff at all no not necessarily um it's
028a matter of getting them the assistance they need like so I said we're trying to buy some more tools that will make it more simple so that they can translate what they need kind of even on the Fly uh the students that speak no English should have an iPad that will help translate we're looking at some different things with some earbuds so that they can put an earbud in and at least be able to communicate with the teacher um I think there's a combination too it is I think one is US recognizing the need especially at secondary and later in the agenda we're actually asking for some additional e support for our teachers because of the need the other is we were walking through and doing an observation of the high school maybe a week
029ago and um helping each other we a lot of that started to happen a teacher was trying to get something translated and the button on Google translate you can click wasn't working she immediately called the E support teacher in the building and she was quickly helping her figure out how to do that on the fly but I think that critically you have to have that staff to support right somebody has to be able to pick up a phone and call and a assistant come help or another teacher with that expertise so I think there's a couple things we've got to look at can we get programs that are easy to use and I think Mandy's looking and trying to upgrade that but second we we do have Staffing support especially when teachers have a lot
030of students who are level one or two with limited English Proficiency in the classroom because that lesson flow has to go on but at the same time we want to make sure all kids are engaged so I think those are two like big pieces we we're working and one of the things I encourage them to do and I know it's hard on some teachers as far as you might have three level ones in your class versus three teachers having each a level one because then if we have that PA position we get send the par in and the can doing a lot of that for the teacher right there in that moment so the teacher can continue that's our goal is to have that support in the classroom with the kids and we have a
031a good flow with that at elementary you see it frequently walk through the building kids clustered around a table and getting extra support we're needing to increase that support at secondary so if you have like the support person in a building they're teaching maybe one period a day where they're teaching those level one kids but they're teaching classes the other five six whatever periods they have so when Amy calls if that person is in their history class so they can't help with in right so that would be where the parent could step out and go help and that's why I want to increase the amount of time we have with our e kids like at the middle school they only have the one dedicated period they need another period they need that extra period where
032she can go out they really probably a couple of extra periods and that's going to be a slow process because we can't pull everything away but giving that extra period in there where maybe it's the Paras working with them on homework and that El teacher is going into the classroom and also our students getting acclimated to our school system we screened 30 new students this year so students we've had previously know where to access things on their device to help when there's something they don't understand what to click and how to get to it if they're brand new to us they've not had a chance to get used to all of those tools that we have yet so you know 30 new students is a large number across the corporation to make sure we're getting
033everyone acclimated at what's available so and I think that if we keep having turn over like that every year even if our total number stay stable we have different students coming in and out that's a whole another need that we have to address well I appreciate you put this together that does help do the teachers I mean I know they probably but they have this as well I mean do they know every teacher know that's available we're going to go over it with all of them again um we have had conversations in many of the buildings making sure that they know what supports they have and I will tell you I can't thank you guys enough for that halftime e High ability person because it has been a huge help having that extra halftime person
034to be able to go out and help some of our kids because she some of our teachers she's the one going out and training the teachers and it's amazing any other go ahead no go ahead have we ever thought about summer school on language maybe uh having kids in that move in that can't speak but maybe having a summer school where we teach English which would help us uh maybe get ahead of the all I don't it'd be interesting data to pull when we had summer school we included our English language Learners so it' be interesting to go back and look at that data separately to see how much impacted them one other question did did somebody not say the last time that we not supposed to be translated stuff so it's kind of a
035variance right so when they test they have to test completely in English and so it is a process of learning right how to get those supports in place to understand um what material they're looking at on the test and in the class then also it's that concept of being immersed that's what scop means being immersed in English you're going to pick up more vocabulary that way then if everything's translated you're not seeing English very fre but at the secondary level when we're saying we want them to to learn these social studies skills or these science skills are we grading them on their ability to read and speak English are we going to grade them on their ability to learn social studies and science so that's when we tend to translate to make sure they're also
036getting the content any other questions okay that item wasn't in formed so we'll go down to professional staff we have some recommendations yes pleaseing for approval for Tara Henry to be hired as a norer elementary teacher and for Addie lamb um to be approved as a Brush Creek Elementary title one teacher entertain a motion to accept those motion by Pat to have second second by Travis any discussion all those in favor seven o um next we have an additional recommendation yes asking you to um ratify SL approve Julie s Creek teacher three unpaid suspension days 825 828 and 829 motion I have a motion by Earl do I have a second second by Chelsea any discussion all those in favor seven um next we'll go down under support staff recommendations I'm asking that Lauren de
037be approved as a Mar elementary parro and Catherine mCP be approved as St Creek Elementary Esser PA Pro entertain a motion to accept those as present motion by Travis do we have a second second by Pat any discussion all those in favored 70 and then permission to post asking for permission to post a jcms 29 hour title one parro we have funds within the New Year Grant and we'd like to provide that additional support I have a motion to to accept that motion by Mary Lind we have a second second second by Cheryl any discussion all those in favor 7 and then one additional asking permission to post an Esser parro at the high school this is intended to be used for EL support this would allow for a full-time EL support it's a temporary
038position for one year at the high school the extra bonus given the conversation we just had is that then makes the other person fulltime at the middle school so it would increase support for both buildings so moved Pat has made a motion can I have a second second by Travis any discussion all those in favor 70 next we're down under Finance we have some donations yes I'm asking for uh approval to accept the following donations Hayden Baptist Church $1,000 to the Brush Creek School for uh student snacks Floyd and Peggy Bowman $100 for Brush Creek student snacks Billy Bloomer Memorial Golf scramble 2500 to the Jennings County Panther High School Panther pantry and Billy Bloomer golf scramble another 2500 to the high school FFA in memory of Betty poly to the high school Panther Pantry
039$100 from Dwight and Marissa Patterson and $100 from DNS Patterson l C hope food program the iare group $250 and nbic $225 and lastly the north Fon ku's $25 gift card to teachers for the following teachers Stephanie Pucket Kim chillman Tammy Galloway Andrea Kent Casey Downey Jennifer Barber Crystal Lane and jaing Graves do I have a motion to accept those as presented Mo motion by Pat do I have a second second second by Cheryl any discussion all those in favor seven next we have a resolution next I have a resolution to allow treasur Deputy Treasurer to make transfers of Appropriations within education Debt Service and operation funds between uh September 7th and the 21st in order to balance major account class motion by Travis do we have a second second second by maryy any discussion
040all those in favor seven next up uh common school loan that you uh granted that we could apply for last fall is finally completely done with the schedule and I'm asking approval to accept the fund agreement schedule for uh bo 399 have a motion motion motion by Pat we have a second second second by Cheryl any discussion all those in favor 70 and the exact same thing for the one you gave me permission to apply for in the spring of 23 it's finalized also which is common school loan Bo 431 the agreement schedule I have a motion motion by Chelsea I have a second second by Travis any discussion all those in favor 70 and lastly I've got a under property I've got this an inform for the 2024 roof proposal at various uh jcsd
041locations that's in your packet and I'll bring that to the next meeting for approval Roy will also be here in next meeting um just in case there's any questions plus this is already ran by the facilities group I believe so what you're saying is don't ask questions tonight you can ask questions tonight you to I'm not going to know the answers as well as your boy does but you can feel free to ask them all you'd like so that item isn't inform so please make sure you review that prior to the next board and this is standard we do it every fall this a standard thing um okay down under relations we have an ivtech Community College we have several ones in a row here so first one is approving our dual credit with ivtech
042I have we do this every year so asking for Renewal do we want to do all of these as a group that sounds great to sounds great to me too okay also then is the Indiana Workforce it's the Jag mou which is also a standard renewal the renewal will Foster grandparent program they've been doing this per each School we're going to just do one at the district level and save that for them and then um finally stem certification Hayden's working hard on getting stem certified and Miss Gat Refuge would like to work with them um on going throughout the year in that process so asking for approval of those M motion by Earl do I have a second second by Mary Lynn any discussion all those in favor seven o now we're down under other
043no other I'd like to thank our parents we've had good turnout at the middle school and high school for parent teacher conference night and um a lot of parents communicating back and forth if they couldn't attend through parent Square app or email we really appreciate involv and I know there's a lot going on the next couple of weeks before the board meeting we have what a golf SC golf scramble home coming we have some ducks that are going to be dropped in a river I hear somebody might be on a big duck I don't know that's happen anyway fantastic well' been following on social media looks like there's a lot going on in the corporation so exciting to see all that um while hearing no other items I'll entertain a motion to adjourn motion by
044Chelsea do we have a second second second by Pat all those in favor seven meeting