001thank you oh God call the meeting to order will start with the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God and indivisible with liberty and justice for all right I want to thank everybody for joining us tonight just a reminder that we are live streaming the board meeting this evening so the green light is on we are live streaming we'll just welcome those who are joining us so we'll start with consent agenda items if I'll entertain a motion to approve D of emotion by girl do I have a second second by Pat any discussion all those in favor because I will move down to um Community non-agenda items if there's anyone president who would like to speak to
002an item that is on or not on the board of Jennifer this evening hearing none will go on to Old business the first item under whole business is Neola asking for approval of the group of Neola policies this is the sex so um second reading this is for approval so do we have a motion to accept the Neola policies that were presented an emotion by Maryland do I have a second second by Cheryl any discussion the one item that we I emailed about that got okay perfect any additional discussion all those in favor seven of next we'll go down to their programs teacher evaluation tool approval hi Cody Roger evaluation committee we work together and we had to make some changes to new legislation he's just going to share those changes and he's excited okay
003Cody I'm just going to share a couple of changes for you the first one is I'm going to look at is on page 19 of your evaluations rubric these changes came from the state legislation and so when we updated uh this section this is what we had to look at it has to do with the probationary teacher and a professional teacher probationary teacher is someone that is one to two years into their tenure here with us and also someone who has not received two professional summaries of sorry effective and highly effective uh on their evaluation the professional teacher is someone that has received two effective or highly effective on their evaluation uh the final one I am going to make you jump back just to take I apologize on page 14 or it's 15 sorry
004it's at the very top and it states that when an employee is assigned an evaluator at their school he or she may request a different evaluator other than the one they currently assigned to them uh if they so choose to complete their evaluation those were the two changes we had made this year the committee probationary the definition change used to be three years and it changed to two and that committee they really want to look at the tool this year and make some changes and some improvements in that tool so I think Cody for coming and representing and I would just mention the changes they made were to bring us it is part of the process that they could after the evaluation asked for a secondary evaluator but the new legislation says that they may
005request it is very vague on how that approval process what that looks like so this item is being presented for approval yes please okay so I'll entertain a motion to approve the school Improvement plan with those discuss changes I have a motion by Travis II by Pat any discussion all those in favor next we'll move down to finance School Improvement plans School Improvement plan I'm sorry I then I said that wrong did I say that wrong I believe I did that's okay okay hold on a minute let's let's go back I I want to do that Brian so I need to let's start with an um we'll entertain a motion to approve the teacher evaluation tool so we're going to go back to B1 sorry I got those wrong so I need a motion to
006approve the teacher evaluation tool motion by Travis do I have a second second by path any discussion all those in favor set it up that's on the evaluation tool now we'll move to the school Improvement plan yes and we're asking for approval I have shared these digitally with you if you would like a printed copy I'll be more than happy to be um this year we worked really hard starting in the spring through our strategic plan and sharing data with everyone we could and the teams and over the summer the teams met adata and really focusing on what their individual School needs to do improve and so I think you'll see that in the plans and we're just asking for approval okay so for the school Improvement plans I need a motion to accept those
007I have issues on the right thing I'm so sorry I have a motion by Mary Lynn do I have a second by Cheryl any decision discussion all those in favor [Music] now we're going to go yes the one that says budget if you uh I'm not going to go through all 21 Pages was highlight the changes on slide number three you'll see a change that uh the first line where it says the 31 575 that went up 360 000 from version one because we adjusted our EDM uh to the more realistic numbers of what we've seen the first couple three two three weeks of school so that's increased 360 000 to 31.575 the next change is going to be on the next slide The Debt Service went down slightly that was that number was 31
00817 and some change but I've got the actual numbers in from the common school loan so I know what those payments are going to be I had to estimate before so I estimated a little high so we were actually going to be a little lower than what we have to pay in debt service but keep in mind this does not include the Geo bond that we're getting ready to sell so this number will come up before we get to the hearing and the approval adoption of the budget but it came down slightly because of the finalization of the two common school loans no changes on the rest of them slide 11 reflects the same change in The Debt Service it's just on there and report it another way no changes on the rest of those
009and only next last change is on slide 19 where I made the adjustment to The Debt Service to reflect it properly any questions on the budget next thing is permission to advertise I won't be advertising until September Bernie Moore this all done through the website that I have to post it to and that's a Statewide thing permission to advertise the the budget entertain a motion to allow Philip to advertise motion by Travis do I have a second by Chelsea any discussion all those in favor seven oh now we'll move down under new business programs yes this is an inform when I [Music] still embargo they are now available um so this first slide shows spring and summer I read results and it shows a comparison between us and the state at wide average our total
010passing was 77.7 percent in comparison to the state at 81.9 percent this also has some breakdowns if you take a look at our free and reduced price lunch versus paid meals we are behind the state average and we're going to reduce price um Mills by about two and a half percent but we are above the state average and the paid Mills then if you take a look at general education we're right at the state average special education we do see a little bit of a gap a little bit of lagging behind um our biggest Gap though if you take a look in comparison the state average is our English language Learners we've talked about that and as you know we're already addressing that we did hire a part-time English language learner teacher to help with
011that she's been busy year she's also where she's training some teachers classrooms to comparison between our non-language Learners and so just third grade spring and summer I read the next slide just your comparison of our schools and the highlighted is this year's results for each of our elementary and this is still just third grade and to the left is last year's results um fresh grape Grand Creek and North Vernon all saw positive they they did see increases worse and kudos to Grand Creek 100 percent I read results and then this is just this is our first year that our second graders have taken it and this and this these kiddos who pass will not have to take it again as third graders so it allows us you know to those kiddos kiddos and the actual
012um the actual report that the schools will get will show if the kids on track or if they're behind so it'd help us it helps we have lots of things going on we already talked about our ell teacher Cindy is helping at the law is helping at Sand Creek however she is giving PD to all of our teachers in the science of reading in each school's breaking down their own results and focusing on where the there we are weaknesses are to help them questions I read or any of our statement we ever break that out kids who are attending regularly and Talent scores are we have in the past I believe in the new GPS portal when they f it others I believe the state's going to do that we'll be able for the first
013time to go into the state portal and pull up based on each child their profile with their attendances their one printable paper the principle principles so we're looking forward to when this is all unembargoed and they load it in the portal and what will have access to that we've had to do there is a correlation I can tell you what we've done in the past to check it there is a clear correlation between student attendance and student achievement and so we've put a lot of efforts in place this year to increase attendance I hope you're seeing it I hope everyone's in town is seeing it from the high school level to Elementary level we're talking about how being at school makes a difference in your in your achievement at school and in your future so
014kids here get a pause never seen fair that they bases on control that factor any other questions for Carrie or Nikki so now we'll move down into professional staff have a couple of recommendations um yes asking that both Mike Green and Chris Thurston as Genesee High School Safety coordinators be allowed to have up to five additional days added to their contract do I have a motion motion by plural do I have a second second by path any discussion all those in favor seven oh next under support staff we have a whole list of recommendations um asking that Dorothy daughtery be approved as a jcec testing proctor Alexander gabbard be approved as a middle school custodian second shift Paula George is a Brush Creek Elementary parapro cheyanna Hammond is a Sand Creek Elementary parapro Addie Lam
015also as a Sand Creek Elementary parapro Keisha little to serve as a Jennings High School's floating bus aide and this will be on a full-time basis jrb ludeman as a middle school custodian second shift Julie Norton MBE custodian second shift Catherine Schrader at um forgive me I don't know if it's Trader or Schroeder on that one I need to ask is being asked to be hired as a Sand Creek Elementary parapro Rhonda Smith at Brush Creek Elementary will be serving as an Esther parapro key on stroke will be serving as a junior high school's floating subcook I'm sorry I read that incorrectly she is going to be moving from a Jenny's County School's floating subcook to staying at Brush Creek Elementary as a cook and then finally we're asking that Ben Thomas we approved this
016is Jennings County High School auditorium lighting director I have a motion to accept those recommendations I have a motion by Marilyn do I have a second by Travis any discussion the favor next we'll go down under Finance we're going to have several donations if Robin's Don Coors a hundred dollars to Brush Creek giant family mcgowans 150 to the Brush Creek student snacks earned Vision 100 to the Brush Creek students tax and Gloriana Robbins and Pratt Robins ours to the fresh Creek student snacks also we have Billy Family Dentistry 150 dollars to school supplies for Jay County Schools Jennings County drug and alcohol task force 1670.75 the jcec jail program anonymous gift of three hundred dollars to the Sand Creek Mississippi tree students in need Hayden Baptist Church thousand dollars to the Hayden's for for Hayden
017stool lunches Monty and Kimberly Polly 200 to the James County High School Panther pantry and the following to the Hope food program there's to go to entertainment LLC 150 75 Joy of giving forty five hundred dollars grayford Road Church of God 225 dollars Decatur mold 2 250 James County Community Foundation 894.96 Zion Baptist Church five hundred dollars those were those last ones were all to the whole food asking permission to continue motion by path or have a second second by Cheryl any discussion all those in favor next we'll move down under capital projects presentation here we are all right so next page please the timeline for the capital project first presentation I will see tonight was permission to advertise on the seventh along with the second presentation he changes and then we'll advertise on the
0188th we want the public hearing on the 21st and then we'll adopt on October 5th this is no different than the regular budget this only has to be advertised on Gateway we'll also put a link on our website but nothing in the local paper next slide this shows basically what the estimated projects and costs are derived from our Master project list which has everything that we can that we've had an issue with or had and getting age and we think it's going to need repaired over the next for the next eight years this is the current three years for the bottom three the top one is assets that we may or may not need to purchase we advertise it this way every year this is basically a culmination of a bus maintenance vehicle or regular
019vehicle mower prices that could if something happens in 2024 now the capital projects in general have increased a little bit last year we had about 11 million dollars listed on there this year we're about 12-2 that's a combination of reduced amount of projects being done this year because of budget constraints from the upside and the the movement of things the fourth year out into the third year route so we've had an increase of about a million dollars over the three-year period at this point this is an end form any questions for Philip and I will send you all the Excel file that has the moving on under property a couple items of surplus yes we've got I'm asking for a approval to for the resolution to dispose of surplus items like we do every fall
020we have a motion motion by Chelsea do I have a second second by Travis any discussion all those in favor seven oh that being said now I'm asking permission or approval for permission to advertise the sale to ilet must items have a motion to advertise the sale of the Surplus items absolute I have a motion my pad do I have a second look at my Marilyn any discussion where where's the sale used and do we have an auction here or do you sell it it's a bit you just fill out a style bid form and and put them all up and all right so we'll be looking for advertisements you can come and get your goods so I have a motion and I have a second so hearing no other questions although all the seven
021oh next under operations bus replacement plan meditation here we are all right next slide this has the exact same calendar as the capital Improvement two timings everything else next slide all right next slide this indicates what our cost is going to be or what we're estimated our cost to be oh over the next five years of the bus program currently we are in 2024 will be the fourth payment of five on the buses we bought in 2022 and the first payment of five for the 2024 buses that you guys forced buses so that's what that see it increases in 2026 because we'll make our last payment on the 2022s in 2025 and then they'll be potentially another one because we'll have buses that are crossing that a 10-year Mark where we lose the warranty and
022the maintenance starts increasing on them and the price of the buses are just going through the roof so I've I've increased it by also I think an extra two buses because we we're trying to gear up for the potential of taking back some routes that may have to happen if some people just don't bid we've already had people contract drivers indicate that they're not now that doesn't mean somebody else may not pick it up but but anticipation that I've gone ahead and throwed it on there none of this is set in stone it's just our best guess of what we and it also builds in the increased cost of buses any questions go to the next meeting so next item is transfer TJ's four leaders bus route yes I'm asking permission to transfer one of
023TJ's poor leaders 403 route to Vicki Rusk Victoria Rusk sorry risk my gosh Victoria risk so especially by Travis do I have a second by Cheryl any discussion all those in favor set it up next is extra pay for short term yes this next section is about four routes that decided to push out around the bypass to try to keep the congestion down at the uh Hayden Pike and Highway or the old or Walnut Street there so it's going to be short-term it looks like they're on Pace to finish where they're hoping to uh if possible so that's what this one has to do with asking approval to do that question by Earl do I have a second if I Pat any discussion because the transportation situation been working out pretty well it's been working
024I mean I don't want to say I want to say too much because I don't want to go south but it's been it's been working it's definitely a challenge and appreciate everybody's work and even the community trying to stay away from that area it's very congested area finding alternate routes and I got to give kudos to the both sheriff and City they've been doing an excellent job of trying to be there in the morning city's been there every morning I believe Chief Messer was there for the first three days trying to make sure everything's as smooth as possible good very good good so I have a motion and I have a second so hearing hearing discussion all those in favor seven oh um extra pay for long term um 20 23 2027 contracts yes this
025has to do with when we did the 2023-2027 contract bus drivers we threw an incentive out there for best drivers that would get a newer bus concept of that was you know if if they can get a newer best the kids are safer so it's worth and if they get a newer bus the odds of them wanting a route 2027 to 2031 would increase and these are we have about I think there was a total of 9 did find a 2016 or newer business so those are nice and safe for the kids have to but they but okay so asking for approval do I have a motion motion by Travis do I have a second second my Maryland any discussion all those in favor seven oh next down under relations talk looks like we have
026an mou that needs address yes so asking for approval to cancel our mous with Scott County 2 South Harrison and South Central areas special education to provide services for hearing impaired students asking to approval to cancel those moons do I have a motion motion by Pat do I have a second by Cheryl any discussion all those in favor and then another episode so now asking for permission to get into an agreement with Peggy summer to provide services for do I have a motion motion by Marilyn do I have a second by Travis any discussion all those in favor which brings us down under other nothing hearing nothing I will entertain a motion to adjourn Ed by Pat do I have a second by Chelsea all those in favor