001we'll call the meeting to order we'll start with the Pledge of Allegiance I pledge allegiance to the Republic for which it stands one nation under God indivisible with his liberty and justice for all I want to remind everyone that we are live streaming the board meeting tonight so welcome those who are joining us live via the web at this time I asked for a motion to suspend the regular board meeting have a motion by Earl do I have a second second I have a second by Pat any discussion all those in favor I have six oh now at this time I will also ask for a motion to open the Consolidated 1028 additional Appropriations hearing absolute I have a motion by Earl do I have a second second by Pat any discussion all those in
002favor again six uh so now we'll move into the public hearing portion regarding the 2023 jchs facility renovation so we'll start with a budget presentation well good evening everyone uh I'm Jeff Hammond I'm with Baker Tilly and we serve as the school corporation's Municipal financial advisor so I'm going to talk through a few of the parameters that are being considered by the board this evening as part of the project hearing and in my presentation will focus on the finance portion of that so um with the the first place I'll begin here in uh this evening is with a chart of the school's existing bonds outstanding so um this schedule here shows all the school corporations current bonds you'll notice that from 2022 through 2024 that annual payments are at about 3.6 million dollars and then
003there is a step down in payments beginning in 2025 existing Bonds mature and you'll also notice that in 2031 all currently outstanding bonds matured and repay so we'll kind of circle back to this a little later but I wanted to start just with a chart of where the school's current payments and bonds I'm going to go very I'm really not going to knock on this schedule here because this is just the day so if you have a copy of this in your board packet you can look at this shows Each Bond outstanding and what the annual payment is so so the next slide that I will spend some time on is a summary of the maximum parameters so again these will be in the resolutions considered by the board this evening and I'm going to
004highlight some of the maximums and first before I get into these it's important to know that at this stage in the process whenever the board's considering a project these parameters and numbers you'll see are do not exceed numbers in Max so built into these we try to be very conservative with costs we want to we don't want the school to be in a situation where the amount of money that they actually receive is less than so we always kind of overestimate costs and we also when projecting out interest expense tax rate we always use very high interest rates to again allow for some time between now and when the bonds are sold if there's fluctuation in the bond market and interest rates increase you don't get into a situation where you have to new program
005so I just want to preface these numbers with saying that these are maximums not to exceed numbers nine and a half times out of ten when the bonds are actually sold you would see numbers that are that um so the maximum borrowing amount for the bonds being considered is one million seven hundred seventy five thousand dollars and that would generate in terms of proceeds available for the project about 1.6 million dollars there are some costs of issuance Associated anytime you issue a bond those are things like the fees paid to the rating agencies financial advisor Bond counsel those are all built into that and that's where you get from the 1.775 down to one point s again conservative estimates at this point um we're also assuming that the bonds would be repaid over a maximum
006term of 15 years and in a few slides we'll get into some some different scenarios a decision does not need to be made on that until you get closer to selling the bond which were anticipating to be around August and these parameters being adopted gives you some flexibility on some different repayment um the estimated interest expense this is a maximum interest expense based on that 15-year repayment would be one million 65 550 and I'll note that this is based on a six percent interest rate um what we're seeing in the bottom market today is low four percents so again you see that that is some conservative interest rates being used um the maximum annual payment in the um in the legal documents being considered is one million 358 thousand eight hundred dollars and using that
007maximum payment it translates to an estimated maximum tax rate of 12.42 cents that is the maximum tax rate over the lifetime of the bonds the more important number here is that we're anticipating no tax rate increase over where you currently are in 2023. so we looked at that chart with the current bonds as those bonds pay off it gives you opportunities to ramp up payments on new bonds with the overall goal of keeping your tax rate consistent over time so the next slide here this we've put together three scenarios um does not mean that the final form of the bonds if the board decides to move forward needs to look like any of these but we've kind of done some bookends so in order to um repay the bonds in a way where there's no
008tax rate increase uh the minimum repayment term would be a and again we've set that maximum at 15 years so the ultimate repayment term could be anywhere in between those but hopefully these three scenarios kind of give you some money so again the borrowing amount of the one million seven hundred seventy five thousand you see the interest expense associated with each of these three repayment scenarios and a way to what if this is similar to in your personal life a mortgage if you're looking at a 15-year versus a 30-year mortgage mortgage with the 30-year mortgage you're going to pay more in interest over the lifetime of the loan because it's outstanding however the trade-off is that your annual or your payment that you're making is less so that is the the trade-off here with the
009longer repayment term there's more in interest that accrues simply because the bonds are outstanding for longer but your annual payments are less and that can sometimes preserve flexibility if a few years from now you wanted to issue another bond to keep your tax rate consistent um that's really the trade-off between these three scenarios again with all three of these we're able to structure in a way where we can keep your keep your tray consistent with where it had so this is showing the five-year repayment and the kind of foolish color is the um those are the existing bonds that we looked at a few slides ago and this other blue color represents um illustrative payments on a five-year repay ing so in this scenario you'll notice in 27 and 2028 payments on on this proposed
010Bond this would be a scenario that minimizes interest costs over the life of the bonds but you'll notice it kind of keeps payments high for a few years which may as you consider additional projects in a few years from now that may kind of eat into some of your capacity to have your repayment scenario the next one is the 10-year repayment and you'll notice um quite a bit of difference here in how this 10-year repayment fits on with your existing debt so you have a pretty substitute pretty substantial step down still in 2027 and then even more room in 2028 and on to look at additional projects or to look at um a larger borrowing perhaps a few years from now again that can keep your payments consistent over time and then the last scenario
011here is the 15-year so again this is going to be similar to the 10-year scenario but even more pronounced so the annual payments um are even smaller and again it just preserves additional flexibility for future projects that I have one additional slide I want to go through here and this is the school's current General obligation so the last few bonds that the board has taken out have been with mortgage bonds bonds you may remember there was a bill ration involved with those though from a Debt Service standpoint a first mortgage Bond and a general obligation Bond are very similar they the tax rate is is essentially the same payments are the same it's just a slightly different mechanism s showing those bonds these bonds will be General obligation bonds so there's no need for building
012Corporation to be involved the legal process is a little more straightforward but you are bound by this um custody formula that's determined at this so I just wanted to share briefly kind of how this works and show how proposed 2023 bonds kind of relate with this with it so it's a weird formula I don't know where it came from but it is consistent across municipalities throughout the state they have to follow this formula for General obligation bonds and how you get there is you take your current net assessed value you divide by three and then take two percent of that that gets you to your debt limit and then you would subtract out the principal amount outstanding on any current bonds go bonds or general obligation bonds that the school has with Jennings County there
013are no one currently outstanding so there's nothing to subtract and that 6.9 million dollar number is your bonding capacity capacitor if the board decides to move forward and issue these bonds you would subtract out the one million seven hundred seventy five thousand from this number and what's left would be your remaining capacity believe that is it yeah this is just a summary of the assumptions that we use I think I highlighted um so that is my portion I'm happy to answer any questions that you all may have and I'll also stick around if the public has any questions to answer them so first we'll start with board does anyone on the board have any questions okay I guess I do have a question let's talk about having a zero impact on taxes an estimate how
014often are you wrong on the on the so we we say the tax rate right so with those there are quite a few variables that goes into determining the tax rate and that assessed value is one um the schools was up 15 percent last year there it's it's a little in the weeds but the school corporation has in The Debt Service fund a large cash balance so worst case scenario if there was no growth in net assessed value we could use that cash balance to make payments on these Bonds in those years before debt really starts to step down and alleviate the tax impact that so and also by adopting these maximum parameters they're they're really do not exceed numbers so kind of binds us with with where I guess another way there's no real
015intention to raise the cost taxes to be right correct there's always things that are kind of outside of your control with the tax rate if net assess value dropped you know 30 40 percent that's obviously outside of your contract rate but with everything that we see including that cash balance we don't project any kind of thing any additional questions from the board hearing none is there any questions or any comments from the public okay well then uh at this time that I need a motion um to close these hearings by Earl do I have a second second second by Mary Lynn any discussion all those in favor 6-0 and then now at this time I need a motion um to resume the regular board meeting I have a motion by Travis do I have a
016second second my Cheryl any discussion discussion is in favor I think so so now we'll resume the regular board meeting so first item on the agenda is to approve consent agenda items so do I have a motion to accept consent agenda I have a motion by Earl by the second second by pack any discussion all those in favor except I think the girl raised his hand um okay um at this point I would like to ask if there's anyone present who would like to um speak to anything any item that is not on the board agenda or that is on the abort agenda this is your opportunity to speak publicly hearing none then we'll move on to Old business and we start with the programs Mary uh yes I'm just asking for approval for our
017k-6 social studies curriculum it will be a five-year um plan for printed and online Studies Weekly we do have some teachers who are already using using for approval okay and this was a topic for the teachers yeah okay do I have a motion to accept the elementary Social Studies textbook adoption so I have a motion by Pat do I have a second I have a second by Cheryl any discussion Carrie remind me please one more time we did give the opportunity for community members to also review this textbook we had it in our newsletters and I did have several parents look it over and give suggestions on all of them great any other discussion hearing none all those in favor so now we'll go down to new business under programs we'll talk about the PACE
018program update update we started the PACE program this year kind of in response to an increase some behaviors and things that were happening as we adjust expectations of students and start teaching the students more of what we're wanting them to do in the classrooms um so we started the PACE program which is our Panther alternative classroom environment this is um used as an alternative to expulsion so students rather than being expelled or being put on a homebound situation they're going to a classroom off-site at our Jennings County Education Center did you guys approved for a paraprofessional to be hired to split so we did not have to hire a teacher right away some of the things that they've done there is they work on the classwork most of the students in there are working through
019a from the teacher and then we do have a few students who are far enough along in a class that it made more sense to keep them working with the teachers at the high school or middle school on Google classroom they also have worked on Career exploration and just regular career skills they filled out applications they've done some mock interviews with the teacher they've worked through appropriate etiquette for an interview handshakes how should you dress how should you greet somebody when you go in for an interview we've had four students who have decided they wanted to fill out applications and try and find employment in our community to have already been hired and two have interviews scheduled so we're working on that they work on social skills in the classroom they work on conflict resolution
020many different personalities in this room so learning that you know it's okay to disagree with somebody how do you handle it if you disagree with somebody say work on manners please and thank you if they want to do something they have to ask politely they have to treat the others in the room with respect and they treat the staff with respect um they take responsibility for the classroom the students every day at the end of the day pick up all the trash in the room they take the trash out to the dumpster they sweep the floor they mop the floor that needs mopped they have dishes they've used during lunch they take them to the sink and they wash them Dustin Benz over there has asked them occasionally hey can you help me we've got
021a event coming up why don't we go around they've helped them clean up trash they've helped them pick up building so they're really learning that responsibility and so one of the things they also they all respect for yourself and so respecting themselves enough that they make better decisions when they go forward some of the outcomes on this um we've had 20 students assigned to Pace during the year so there's 20 students who were not put on homebound are not um expelled from school as of yesterday morning they had earned 115 credits I received a text right before this that four more credits were earned today there will be many more that are earned we do have like I said a few students working through Google Classroom so those credits won't be earned until the end
022of the semester but those kids working through Google Classroom are passing all of their classes so that will be more credits earned in that last week of school we are receiving compliments from teachers and staff some of the ones that are working on Google Classroom those teachers have taken a prep period and come over and saw them and they've commented on how respectful the kids are in the classroom they sit there and you know yes ma'am no ma'am please thank you uh the bus driver that drives them over said she has never had more respectful students on of us um even to the point she's actually buying them lunch one day as a thank you so um they're also working with each other to complete work we have some students who are good at math
023some students who are good at science language arts so they see another student in need and the teacher is busy working with another group then they go and help them they try and work with them on self-editing we have one student in there who's an upperclassman and he is really working with him when he sees them if they do something nice he's like hey good job dude he's high-fiving the seventh and 8th graders that are in there and they love it they really are this little family unit now so we did because the numbers got up to 17 at this point because we did have a couple that went back to their original placement um moved over the para here at the end we had a hard time finding that Pharaoh we did find somebody
024who was interested but with only you know I've left the school we've decided to sub it in it made more sense than trying to hire a new person here at the end and so those two people are really working well together they're able to take smaller groups they're able to have one group that is getting a little antsy one can take them on a walk while the others who are still working so it's worked really well having that teacher and that para in the room as well so we had mentioned we bring an update since it was a pilot program this year so Mandy was sharing that update and we'd like to come back and you said that Tony made any not make it we did have a couple that no but not for behavioral
025issue issues we've had a couple that had to go because of some medical reasons but I will tell you the ones that had to remove be removed that classroom for medical reasons they still get on their computers and she still monitors them on go Guardian any additional questions for Randy that item was an inform item so thank you for that the next item under new business is latchkey 23 28 to 26 contract approval son yes so we opened up our last few bid and we have to do that every three years throughout the process we have narrowed it down to the Boys and Girls Club and I would like to ask for approval to have the boys and girls I have a motion my Travis do I have a second second I have any discussion
026all those in favor 6-0 congratulations we'll move down under a professional staff under recommendation stepping in for lease on this for this evening and all of the recommendations are for the 23-24 that I'm going to be so Dylan Boswell asking for approval for him to be a Brush Creek Elementary teacher Hannah Clark who has been our Behavior specialist at Grand Creek asking for her to move to a permanent teaching position Josh Land who asking for approval for Josh Land to be the high school assistant principal Sam Lau from Sand Creek teacher to a Sand Creek instructional coach Cassidy olds for Sand Creek Elementary teacher Damien Rigby moving to a permanent position as a jcms social studies teacher and Caitlin roll moving to so asking for approval for those do I have a motion for those
027recommendations have a motion by Maryland do I have a second so I have a second by Cheryl any discussion all those in favor fix up maybe we have something to do we have Dylan Boswell here this evening and we also have Josh Land and we like to have a tradition of having to go around and Shake everyone's hand and you gentlemen will walk through congratulations thank you congratulations congratulations congratulations we're happy to have you always great to hear that we're joining having people come and join our team I believe that this is an amazing School Corporation and I'm happy to be associated with it um so thank you and thank you guys for being here tonight let us shake your hands um so next we'll move down under support staff we have another list of
028recommendations I have a long list asking for approval this evening colored barns for a summer custodial intern position Nancy Bott summer custodial intern Billy J Ford Jennings County high school custodian third shift Thomas Forney Jennings County Schools summer custodial intern Ashley Heidel central office summer intern Seth Hulse summer Tech intern Brock Eisen summer Tech intern Tommy Kilbourne summer mowing intern Gavin Lau summer custodial intern summer custodial intern Margaret Miller summer custodial intern Tyler Moore summer Tech intern Cassidy olds summer Tech intern Olivia Owens for the high school girls head soccer coach Ian Sawyer summer Tech intern Kenneth Stinson summer mowing intern Schuyler Templeton summer Transportation intern Jeremiah Wade summer mowing intern Misty winget jcms cook to nde cook and Evan zorla summer Tech intern asking for approval so mood I have a motion by Pat
029do I have a second second life Earl any discussion all those in favor fix it next we'll move down to permission to post an elementary position we are asking for permission to post an elementary instrumental music position this allows us to bring ill music both band and streams back to our elementary level we'd like to be able to provide this as a new opportunity for our students we think it will help with recruitment retain students and it brings that love of music to the lower grade so we're very excited to ask for permission to post that absolutely a motion by path do I have a second by mayor Lynn any discussion all those in favor Excel very exciting I wish Susan Walden she would be very proud and very pleased so I'll make sure to
030call her when this movie is done and thank you to Mr Billings for attending tonight absolutely um next we'll move down under finances we have donation 150 to Brush Creek sixth grade celebration Tea cake wrapped his church 250 dollars to Grand Creek for families in need Mike Waskom 420.39 to Hayden for microphones and ear set cables Four Corners KFC Council 150 dollars to the High School culinary arts class Betty Eggleston the Methodist First Methodist Church mission committee Juanita McClellan George Horseman Kathy Branham Wilma and Joel Benford in memory of Mindy Jester 150 to the high school music department Four Corners employment 300 to the high school student s do lunch balances Jeannie James in memory of John James 100 to the Hope food program and Grand Creek student council 1125 to the Hope food program
031do I have a motion to accept those donations as read motion by Earl do I have a second second by Cheryl in a discussion all those in favor six seven next under Finance we have a couple of resolutions Phillip yes first resolution is would be a resolution to authorize the issuance of General obligation bond for the purpose of providing funds to pay for a portion of the 2023 Genesis facility renovation do I have a motion to accept that resolution kind of emotion by Maryland do I have a second second by Travis any discussion all those in favor 6-0 the second resolution is tied to the first resolution because of the way the budgeting process is this is a resolution authorizing the additional the 2023 Bond proceeds and interest do I have a motion to accept
032that resolution motion by Pat do I have a second second second by Cheryl any discussion all those in favor next resolution is standard since there'll be more than two weeks between this meeting and our next one on June 1st so the resolution authorizing the treasure or Deputy treasurer of the corporation to make payments of claims without board action prior to the June 1st 20 23 and to allow the treasurer Deputy Treasurer to make transfers Appropriations within education debt service operations in order to balance major account plastic Solutions right motion by Travis do I have a second by mayor Lynn any discussion all those in favor 60. and then we have a transfer the next is an inform this is the basically the formality of what was approved back in October when we approved the 2023
033budget by the way the rules are set up with the state when you actually are going to make the transfer you have to have a resolution to do it so next meeting on June 1st I'll bring a resolution to transfer the 2.5 million from education fund to operation fund to reimburse operations for expenses not allocated to student instruction and learning for the 2023 budget year so I'll be bringing that to the next meeting that I just want to give it and let you know so that that item isn't informed that we'll come back to the next week next under property right yeah I'm asking for a forward approval for the pool Group Incorporated contract for the missionary work at North Vernon Elementary they were a little better on the project and just now being the
034contract so asking for approval do I have a motion to accept that thank you all right I'll take a motion from Travis do I have a second second from Cheryl any discussion all those in favor thick setup and then now down under operations school safety update I just want to give an update we've been working um very hard throughout this year working with Derek Simpson from Shield up defense on school safety uh our latest items are we plan on a press release in June with all of our updates up they've shared kind of information and require that each county has it we're ahead of the game with it we are receiving wonderful support from law enforcement and others within the community for school safety resources we have a meeting coming up this month we're looking
035at some grants on physical safety upgrades we'll have increased Staffing next year we will have updated training and protocols that were given to us by consultation through law enforcement so a lot of upgrades and updates and I'll have all that until Collective Jared there's a lot of work that you've done others have done again appreciate that obviously school safety is a priority next under relations we have a couple of interviews yes we're asking for approval for it was an mou with Indiana University for it's a standard agreement for our student teaching placement and it's all of Indiana University's campuses I have a motion by path do I have a second my Maryland any discussion all those in favor think so a second yes also asking for approval of Centerstone mou with Jennings County Schools were
036required by the idoe to have an annual agreement with a provider we've been using Centerstone for the last several years this is same mou agreement we have um do I have a motion to accept that High motion by Travis do I have a second second by Cheryl any discussion all those in favor I think we're down another I have a couple brief things I just want to say a congratulations to Grand Creek Elementary they were recognized by the state this week he's a stem certified school that is a very big deal that is not all corporations or schools in the state it's a very limited number it involves a multi-year process of hard work and the entire building working at it and great I just want to say congratulations to them that's huge then I
037just want to thank the board actually just tonight you have upgraded our CTE programming for our kids through that bonding process bringing back local Health Sciences culinary arts and advanced Mania Mania string and then we then we have kids hearing no other discussion or anything under other I will entertain any motion to address motion by Mary Lynn do I have a second second by Earl all those in favor six seven oh