001uh um tv okay allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god and indivisible with liberty and justice for all so we'll start by welcoming everyone just to let everyone know we are live streaming streaming the board meeting tonight um so the green light is on it so hopefully that is all working so we'll welcome those who are not also not in the room with us um as far as consent agenda items i believe we have a change shannon correct i'd like to request that we move additional days for the 22-23 school year down under recommendations okay so we'll take that out from consent agenda items and then we'll move it down under recommendations so with that change do
002i have a motion to accept consent agenda items motion by earl do i have a second second my travis any discussion all those in favor yes so the consent agenda items pass so next i would like to ask if there's anyone who would like to speak on any any items that are on the agenda or any other topic okay hearing no one requesting to speak we'll move on um to new business so neola policies so i'm recommending tabling the packet of policies with the exception of policy 3220.01 and that's the teacher appreciation grant and asking for that to just be an informed first reading okay um do we need to vote on tabling those or we're just pulling them that's so we have the first reading on teacher appreciation grants that's the policy 3220.01 all
003of the other policies i need a motion to table those policies for this board meeting so moved i have a motion by pat do i have a second second by susan any discussion hearing none susan will call the rule yes okay 7-0 next we'll move down under programs we have a contract for approval nikki yes asking for approval for the nwea testing contract k-6 this is an assessment that we've been working on planning for using next school year but we have formative assessment grant dollars left from this year's grant so we can go ahead and use it to pay for some pde to give everyone plenty of time to get used to that program and have an opportunity to see it ah a year ahead of time so asking for approval to have that grant
004i'm sorry to have that contract approved and use those nine dollars wait a whole lot of questions i think we have to do a motion first and then we'll have discussion right i believe we do so for we'll get to your question just a moment susan so do i have a motion to accept this contract the n-w-e-a contract promotion by pat do i have a second second by tony now any discussion i just is this a new formative assessment tool are we getting rid of an old formative assessment tool yes yes so the state no longer for k through 6 approves what we've had in the past is that star yes so we have among and clear site is approved but the teachers didn't prefer that one so we'll be making the transition over the
005course of the year we have which was why that was i think that they bring back to an old favorite and this one a nice bonus i'll just mention is it also covers our dyslexia screenings so we'll actually mean over time less testing for our kids great question susan any other discussion okay so i have a motion and we have a second no other discussion will take a vote if susan you'll call the world chelsea chelsea yes tony yes pat yes travis yes amy yes earl yes yes okay seven down amy yes i have a question back on the neola policies yes you tabled two through thirteen and uh voted on it but what about uh voting on the first the first one was just a first reading so it was an inform gotcha we
006didn't need to vote on that one okay okay yeah absolutely good question um so next we're moving on to goal book toolkit i believe todd you have this one so this is part of our ictq grant for our facilitators in training this is a toolkit that allows them to bring udl practices into their lessons so they can pick a subject they can pick a standard and then it will give them strategies to use for udl in their classroom so it's for our 20 facilitators and training this year but it's part of our ict ictq grant okay do i have a motion to accept um the goal book toolkit motion by earl do i have a second second second by pat any discussion yeah can you be a little bit more detailed about i want to
007know exactly what that is yeah so it's a program that the teachers will have access to and then it will match up with our indiana standards so they can go in and let's say they're teaching a math lesson that they can go in they can then find different ways for representation of how they show the material they can find different ways for the students to represent that material what they've learned and give it back to them so it just helps the teachers instead of kind of expecting them to plan all of the lessons and come up with all of these udl practices it just gives them kind of a tutorial and helps them plan gives them resources so is this for all teachers or for 20 years so for this one this is just for
008our 20 users this is our part of our ictq where we're training our facilitators in training which we have that's our 20 teachers who are getting trained through iu to have udl practices learn the principles of udl and then they're going to branch out and start training our teachers okay so this is that's right that's covered in that grant yes the core group of teachers so this is still year two of our five year grant so we're still just uh working with the small 20 group staff right now for the 20 users um no it was built into our grant um the contract i think you have the contract is here and that is for two years and is that paid entirely out of the ict grant any additional questions or discussion um so i
009have a motion and i have a second if no further discussion season when we call it roll chelsea yes tony yes yes yes amy yes yes yes um so next under professional staff um we will go down under recommendations yes asking for the board to approve career increment master teachers type in for jason gambrell and kelly gambrell asking for approval for casey ernst for the jennings county high school volunteer boys and girls swimming and diving coach led lemert as jennings county high school english teacher amanda ruddick as a jennings county i'm sorry jcec hse online teacher and molly vaughn for the jennings county middle school's fed department chair asking for approval well the additional days i'm sorry yes and the additional days that we moved so i've got um i need a motion for the
010recommendations that were just read and in addition the additional days for the 22-23 school year as listed on the agenda so i need a motion for this salute i have a motion my path do i have a second a second by tony any discussion got a question about the extra days are those days that we give every year for those folks this year no no changes and i did verify with both the high school middle school principal that those were the same days that would be needed for the following year they have the same needs any additional discussion okay i have a motion in a second um no additional discussion we'll call the role susan you want to do that chelsea yes tony yes yes yes amy yes yes okay down under support staff we
011have additional recommendations shannon asking the board for approval for alvey applegate moving from nve summer custodian to a part-time custodian mark boardman for hayden elementary second ship custodian desiree burdine at graham creek elementary as an esser parapro lindy dupe as a versailles bus contract for the 22-23 school year gary driver is moving from a six-hour driver position to an eight hour dianna earl is going to be the jennings county high school music pair pro tiffany quintero francisco will be working at sand creek as a parapro drew goins as jennings county high school volunteer assistant football coach leah harryman as jennings county high school color guard talina hearn moving from part time at nve to full time custodian john irwin is going to be a jennings county school sub bus driver jewel lewis is going to
012be a jennings county high school cook dylan latrell is the jennings county high school bus transportation mechanic dwight patterson is moving from a six hour to an eight hour bus driver lena richie is going to be a sand creek elementary or i'm sorry going from sand creek elementary summer custodian to a part-time custodian sheila terrell is going to have a versailles bus contract for the 22-23 school year andrew titus is going to be the high school assistant boys soccer coach catherine todd hayden elementary 29 hour parapro madison boss hayden elementary parapro missy i'm sorry misty wen winget jennings county middle school cook and charles warrell he's going to be the jennings county middle school custodian moving from the jennings county middle school custodian to jcec james county middle school split physician custodian asking for approval
013okay do i have a motion to accept those recommendations i have a motion by travis i have a second by tony any discussion no discussion susan will you call the role chelsea yes yes amy yes so under finances it looks like we have some donations yes uh scott terry did he has 200 to the james county high school for school supply shop viv and gayle joins a hundred dollars to brush street for student snacks walmart north vernon 580 to middle school for archery equipment james county high school's classes of 20 or 2000 2001 2002 840 to the james county high school school supply shop and schneck medical center seven thousand four hundred twenty three dollars and seventy five cents to the middle school and high school to provide free t-shirt pe t-shirts for students do
014i have a motion to accept those donations motion by susan do i have a second second by travis any discussion hearing no discussion susan will you call the role chelsea chelsea next we have the jcsc budget presentation first reading you guys the board should all have their packet there we are all right next page okay the calendar we already went through this last time [Music] and we have our first presentation tonight the second presentation will be the 25th i'll request advertise at that point we'll advertise on the 5th 8th and 15th and again it's not in the paper this time it's online through gateway and that's what's required and plus it's going to be on our link on our website then we'll have a public hearing on the 22nd and budget adoption is scheduled for
015october 6. next slide shows the 2023 budget sort of how they how they plan on being there we go okay we have two funds that are supported by property tax that's the debt fund and the operations and that's going to be about that's about 12 million dollars is what we receive and the current calculation for the education budget which is supported by the state and also local income tax it will be is about 30 million 400 dollars and just to sort of a summary of the funds we have currently with the school we got about 56 different active funds the big three are about 30.2 for education 3.6 is what that should say sorry it says 3.2 for debt and then 8.5 roughly for operations that leaves remaining 13 million coming from a variety of
016different grants and other you know like the big ester grants part of that and things like that so you got those bigger funds in there just so you know the uh education fund went up as anticipated the per student went up and so that's why you're seeing that number go up slightly from that standpoint next slide please seth these are the four these are the four funds that will be advertised in and again this is um it's sort of an odd process i'm getting used to now since i've been here three years you basically advertise these high and then when the rubber hits the road the state figures out how much they're going to allow you to have and then you adjust things down to it so we're advertising a half million for rainy day
017just in case something happens 35 million for education 15 million for ops and 3.661 for debt that number's actually that's that's the only guarantee on the entire sheet at this point they will allow us that obviously because we have to pay that back so these numbers are very similar to last year i didn't change much from them because there's it's it's inflated right now from an advertisement standpoint anyway next slide please this is basically a slide explaining what the education fund expenditures are for uh no change from last year no debts paid out of this no operations are paid out obviously the education fund you've got a variety of things there between classroom supplies teachers salaries health costs for the teachers plus health service costs for nurses and things like that are all in the
018education fund next slide is operations fund this slide didn't change from last year's presentation either you've got the office here business office your insurance maintenance transportation all those items and plus your fix to mobile equipment and your bus different vehicles like the maintenance vehicle things like that are all paid out of operations also next slide is the debt service so these are going to be your lease your payments on all your first mortgage bonds and your common school loans both come out of here we currently have 12 bonds and four common school loans you guys just approved one or you just signed one we got the schedule for it i think last month so we may be at five on that one between four and five and that's basically what's used for technology all the
019computers and things like that we try to keep that fund constantly levels one drops off i pick another one up try to keep that to keep the computers fresh for all the students next slide shows the cash history history balance you see the one the glare number on there like it was last year is your drop from 17 to 18 and that's when you paid back the insurance fund 1.7 million dollars so you see that that's the main drop in that outside of that things have been pretty flat we had a slight increase this year from last year and next slide just shows the uh graph of it sort of shows you how how those cash balances are and that's a cash balance on december 31st so you know it's only a snapshot in time
020it's only good for that one day cash balance has changed the very next day but it's worth showing on here next up is rainy day basically i'm we've got about three million dollars in rainy day right now and that's where i was going to advertise about 500 in case something came up we had we did the same thing last year we didn't end up using any of it so far we're in august we haven't used any of the 500 allocation for that next slide shows what our debt service is going to be we already mentioned it on a previous slide but i've always had that on its own just so it sort of is out there and everybody's can see it easy next step is education and the estimate is going to be or the
021advertise is going to be 35 i'm anticipating it coming in around 32.5 and again i've got to make a we'll make a slight adjustment for this when i get some updated numbers on all of the um extra items like all those all of the other items that besides the basic grant so things like special ed yeah it's got a name for all of it i can't think of what it is complexity complexity yes that i'm gonna update the complexity index because we have to let school get started i got to get with that next two weeks and we'll update that part the current education fund is based off of an average of 3 900 students on an adm so it's down slightly but when you look at the calculation because of the increase in the
022per student we're actually up in dollars but down a little bit down in adm number next slide shows the operations and it's about 15 is what we're advertising but i'm anticipating twelve five it's probably gonna be more like 12 just it's hard to say on how that comes in that's coming in with the uh the intent here is to not raise taxes so i'm trying to dance that line which we'll show in a couple slides to keep that where our taxes stay level next slide basically just is a information slide our current overall operations rate is 0.9479 if our av was to drop which is not likely but this would go either way if our ev went up 15 if it dropped though our total value in this city or the county would go down
023to uh 768 million dollars and then our budget would drop by 1.2 million so it's just there from an information to know if it fluctuates so you know if it went up if it went up 15 you know we'd be looking at 1.2 extra so that's why it's just that's why it's on there um next oh i'm anticipating the av going up slightly right now we're about 905 which is that's there's the 9.467 i do the calculations shows it could go up to about 9 14. now last time i did that only got half of it so 910 is probably more realistic but you know the average is on that it's all just average of averages so i've done it last three years i've been here i've never got it right obviously because when you're
024dealing with averages of averages it's hard to but um i would participate somewhere with team 910 to 914 on that one next slide shows how it's trended in the last 10 years anybody has looked at their taxes already is going to realize that 2023's estimate will probably be close because all of our taxes have gone up all of our value property values have gone up not the tax rate but the property value has gone up so i can't imagine just not seeing that trend happen here county wide because i've not talked to a single person that went down like you see in that dip there in 16 that's most likely not going to happen all right next slide shows what the advertised actual our advertising actual tax rates were in 22 so i advertised 1.84
025as you see there they came in at 1.2998 so they came in less than what we thought but the problem is if you don't advertise high then that's the cap so if i don't go high on it if they if i went three point if i went 1.35 and it calculated 1.38 we wouldn't get even take advantage of it so that's why it's that's why it's inflated and we know it's going to be lower so the next slide shows what i'm looking at for 2023 and obviously it's not going to be 2-0 i think it's going to be 1.135 is where i think it's going to end up based on the av going up and that will keep the rate right where we're at you know with our current debt and our current operations where
026i'm anticipating those will be the goal here is for that to come in where it doesn't affect the taxpayer that's that's the goal in this always so very complicated uh calculation there but in the end we're going to be we're pretty much stuck with what the state says you're going to have there all right next up just sort of explains cap levies uh we do have operations fund is capped there's something called a circuit breaker in the state of indiana and taxpayers do not have to pay more than and i don't know the guts of it that well but the bottom line is we operations fund is affected by that debt service is not affected by that but education has no levy so it's not either but operations is so just that is there to
027make sure everybody knows it can be affected by the circuit breaker and what the circuit breaker basically says the taxpayer if the taxpayer in our county is has certain value or number of value in total on property they can't be taxed past a certain percentage so what that means is the school loses money i mean i'll just be blunt that's that's that's the result of it taxpayer makes out better but the school does lose money with the tax cap but it's a state law so it is what it is up is the re uh a summary of what we're doing same page i think it's the same as the fourth slide so these will be the advertisements the amounts of the advertisements last year for an example we advertised 54.5 so we're advertising slightly less
028this year because operations was pretty good ways out of whack with uh i think we had the 15 5 and we got 10 so i decided to bring that down slightly you know because there's no way we're going to get to 15 5 so i just try to make that a little bit more realistic and brought that number down some next slide shows the property tax just sort of information from people just they know assessed values can decline after recessions probably because property values typically do because new construction reduces but the key to this whole thing is property value if the property value increase happens in 22 it will be assessed in 23 and it won't affect our taxes until 24. so what we're seeing right now affecting taxes was the value change that happened
029in 2020 just so you know another element of the property tax is the maximum levy growth quotient and that went from 4.3 last year to 5.00 this year so that's i'm not sure what the 2020 yeah probably that's the wrong that's a wrong number it's actually from is what that's from because we're looking at the 2023 max maximum growth quotient so i'll fix that for the next presentation and just to note if the levy rises more than assessed value tax rates rise local units in districts with rates above two are more vulnerable to tax cap losses now we're at 1.3 so we are vulnerable we're just not more vulnerable people that are at two right there they really get hammered um with the tax cap quotient or with the with the tax cap that's in
030place in the state of indiana and with that the last slide basically says you know we want to make sure we advertise high advertise a low av and adopt the operations fund at the maximum possible rate we can even though you know may not be spent we're still going to try to adopt as high as we can is there any questions about this this is eerily similar to last year basically with updated numbers and like i say i will most likely we'll probably have a we may have a slight adm adjustment in two weeks if we once we see that we've got an idea what it is now but if that settles and changes a little bit we'll have that adjustment plus we'll have the potential complexity update changing the next one so this was
031a first reading first reading first reading for the budget does anyone have any questions for phillip okay no questions we'll move to the next agenda item this is a resolution for approval yes uh this is a resolution to allow treasury deputy treasurer of james county schools to make transfers of appropriations within education debt service and operation between august 11th and august 25th in order to balance major account classifications the purpose of this is we normally have this in there when we're going to be more than two weeks apart in meetings it's thrown in there along with paying bills the reason i need it in here this time is we've got um when i when i set the budget up i have to pick numbers for every account well the reality is i picked let's say
032i picked ten thousand dollars for school for technical equipment well if the school assesses they need instructional supplies more than they do technical equipment it allows me to move money there so we don't overspend but we're not going to overspend in total school because they know within their school they can jockey some of these numbers around so that's basically what this is and then you guys will sign off on the changes i make at the two meetings from then it'd be like the meeting in september or something like that okay so this is um a request for approval um so do i have a motion to approve that request i have a motion by pat do i have a second second by travis any discussion no discussion susan we call the roll chelsea yeah tony
033yes yes yes amy yes yes moving down under operations we have a school safety review and update just want to share with the board some updates we've been really focused on school safety and making sure that we have all of our processes and procedures in place and our staff fully informed so some things that we've been doing over the course of the summer we had some training for staff members we actually had a tabletop exercise at the local library with local law enforcement and first responders all attending to talk about the response of a mock scenario and how all those multiple agencies would respond in cohort together to make sure that we're taking care of everyone as quickly and efficiently as possible we also have had active shooter training at graham creek elementary over the
034summer with local law enforcement enforcement officers receiving training and talking about the coordination of efforts and responses um in addition to that we've really worked on our building security checklist to start the school year every principal has had a meeting with every single staff member by the start of school to talk about all the pieces of school security within the building and who is responsible to make sure there's no confusion on whose role is what both in daily preparation and unfortunately if there had been any response to a crisis so that includes things like door checks lock checks and making sure that all of our staff members have the badges that are appropriate within the building along a variety of about 54 other items but those are some examples our facilities we have new things
035that we've added over the last few years to help increase security meaning security cameras fencing around different buildings multiple other facility improvements they're in place making sure that those are all up and working properly and then finally just asking for the public's patience and willingness to work with uh with us keeping kids safe as they arrive to our schools they'll notice there is a buzzer system and they will be asked for their business on property and asked to have an id available to be checked so we appreciate their willingness to be very open and help be partners in keeping our kids safe every day so just want to share some of those updates of what we've been working on question i'd like to discuss backpacks one of these days and i checked with noblesville and
036they did have a shooting there at the middle school with a handgun brought in a backpack and that was what two years ago i believe so why don't we see about adding that to one of our future agendas let's do a little bit of investigation there's some information yep and gather some information um i think that's important to do our due diligence to take a look at that and then we'll go from there i just want to share that i appreciate the update i know this is on everyone's mind every magazine or journal i mean even this one that was in my packet tonight talks about school safety so it is a hot topic extremely important when we put our kids and our um team members first that's a huge part of it so i
037thank you for the work that's been done to get the school year started and make sure that we keep everyone safe any other discussion okay so we'll move down under relations so we have um nikki i think you go ahead asking for approval of an annual mou with vincennes university it's for our dual credit program for tv production at the high school same annual um mou is typical so ask him for approval okay asking for approval for the mou for vincennes do i have a motion a motion by travis i have a second my pat any discussion no discussion susan would you call the role chelsea yes tony asking for another annual mou this is approval for southeastern career center to use our buses in the case of an emergency where they need to transport
038students so asking for approval of that annual mou okay do i have a motion motion motion by susan pat second any discussion excuse when you call the roll chelsea yes tony yes yes travis yes amy yes yes okay um next yeah so peggy summer was our teacher for students with hearing impairments she retired this past year and we would like to contract with her for three days a month for her to come in and provide those services we do uh we are exploring sending a few of our teachers there's because it's a hard to fill position there's actually free classes right now to become an uh a deaf hard hearing teacher so we're actually exploring to get two of our teachers to go take those trainings so that they can provide those supports and not
039have to contract out of district anymore i've been asking permission to to enter into that contract with peggy summer okay so this request right now is only to enter into the contract with peggy summer yes three days yes all right great um do i have a motion emotion by tony do i have a second second my susan any discussion okay no discussion susan when you call the role chelsea tony yes yes amy yes yes yes asking for approval for an mou with ball state to allow us to host principal preparation students who are finishing their internship within our school system so asking for approval do i have a motion motion my travis do i have a second second by tony any discussion hearing none susan chelsea yes tony yes yes amy yes yes yes looks
040like we're down under other and it looks like we do have an update is that correct about an essential service committee meeting [Music] are the notes in their packet i believe okay okay and we have no other okay no weather um hearing um nothing else for the agenda i'll entertain a motion to adjourn a motion by pat second by travis i'm sure there's no discussions chelsea yes