001All right, good evening everybody. It is 6:30 on the dot. We will call the meeting to order. Pledge of Allegiance, please. With those kids to tonight. It's too hard. Thank you. Roll call, names, please. Ms. Marks? >> Here. >> Mr. Weiker? >> Here. >> Ms. Say? Ms. Paulos? >> Here. >> Mr. Weiker? >> Here. >> You treat my wish to be adopted regular meeting agenda, please. So moved. >> Second. >> All in favor? Aye. Any public commentary tonight? >> None this evening. >> Thank you. Dr. Stewart, correspondence, recognition, and announcements. >> Great, thank you. I think that we should start by celebrating the end of this fabulous school year by taking a little peek at graduation. >> Congratulations to the class of 2026. You have worked so hard. I could not be more proud of
002you, and don't you forget to come back and visit us. >> A night four years in the making for the class of 2026. You've been leaders since day one, and I can't wait to see where that leadership journey goes after tonight. >> Honestly, I just can't believe it after all these years. I'm super, super grateful to be surrounded by such an amazing community of teachers, my friends, and my family. So, just really, really thank you. >> I'm really going to miss my teachers. I've made some really close connections with faculty here. They've really been instrumental in my development as a human and a student. >> Welcome parents, family members, and friends to the graduation of the class of 2026. Tonight is about you. The theme for this year is simple, but powerful. Lead now, but
003most importantly, love what you lead. And I hope your years on Drake Road have prepared you not only to succeed, but to care deeply about whatever and whoever you lead next. >> Don't wait to try something that you think is beyond your imagination. Don't wait to become the person you hope to be. Don't wait for the perfect plan, the perfect timing, or the perfect version of yourself. Don't let time [music] pass by without actually Start now. Start unsure. Just start with one step. Because starting is not what we do after we are ready. Starting is how we become ready. Congratulations, class of 2026. It has been wonderful sharing these memories with all of you and wishing you luck and success in the years to come, [music] and we will keep in touch. I truly hope
004this is not our last [music] interaction. Come back and visit. Tell us your stories. Tell us your successes. Tell us your struggles. Let us know where life takes you next year, and the year after [music] that, and the year after that, year after that. Because tonight, you move from student to alumni, but you will remain important to us. No matter where life takes you, one thing remains true. We are, and always will be, Braves. Thank you. That was such a great night. Such a great night. Um let's start off by celebrating Brady Mitchell, who is a junior at the high school and selected to attend the 2026 Ohio Buckeye Boys State program this summer. Um it is an opportunity for students to come together and speak about um civic engagement experiences um and often referred
005to as Buckeye Boys State. I'm super happy for him and can't wait to hear all about it. Next, we want to celebrate Caroline Wink's um who just graduated from the high school, and she was awarded $7,500 from the Edna Kelly Scholarship to Miami University's art program. She was awarded this after her exhibit of her tote that she made in art class was part of the Ohio Governor's Youth Art Exhibition. Um and she she was one of the main students celebrated for the artwork during that time. Congratulations to Caroline, who'll be attending Miami University. Next, we are proud to announce that Indian Hill Middle School has been designated as a STEM school. Um this probably sounds familiar. They are the fourth of the schools, the primary, the elementary, and the high school have already received STEM
006designation, and now we're happy to share that the middle school also joins in that status. Thank you to everybody at the middle school who's worked so hard to to be able to show all the great learning that happens with STEM. Um we have a really great celebration also. Uh this is a first for us. We had three high school students, Addy Ritzman, Kelsey Rosenfeld, and Stella Bosley, for earning the school's first-ever national recognition during the annual Student Television Network Nationals competition. So, congratulations to those three. They are the inaugural group to ever receive this national recognition for what they did. Um they put together a a news program um that was on film um that had to do with some um local ground that we had in in the history, and that was what was
007submitted. Um and so, super happy that that they were able to show how much they have grown throughout the year on that program. And then from there, I'd like to invite Mr. Adam Loop up to talk to us a little bit about Aramark. >> First this verse, I appreciate it. Will you turn your I'm sorry, I turned the microphone off earlier cuz I was afraid the ticket voice I would get would hear. I feel old. >> Mr. Chilton >> Nice. That's all right. >> All right. Well, I appreciate you having me. My name is Adam Loop. I am the food service um director for Aramark, which is Indian Hill's food service provider. A little bit about me. Um I joined Aramark in December of 2024. Um and since I began with Aramark, I also began
008at Indian Hill, so I've been here uh the entire time, so it's been really cool to uh watch myself grow within the district and then watch the district grow grow as well. Throughout my uh, career I've had 14 years of food service experience spanning from restaurants to healthcare and now finally in student nutrition. Uh, some of the core values uh, that I hold myself to in my day-to-day role um, is really continuing to build on such a long-standing great partnership that Aramark has within the in-house. Uh, focusing on our um, relationships with faculty, staff, and administration. Um, and I've always told myself the reason I'm in food service is because I like to make people happy through food. Um, and so making students happy through food is something that drives me to do what I
009do every day. Uh, and then finally I broke off what um, what I focus on on my day-to-day into three different sections. Student focus service, family focus service, and district focus service. Um, our elementary and primary school is on the National School Lunch Program. Uh, that being said um, yearly I give a nutritional update and report um, and show to the board all of our National School Lunch Program lunches meet USDA guidelines for nutritional adequacy. Um, and Aramark's menu creation software, just so you know, is um, it's very robust and it has a lot of systems in place when we build our menus. We are able to watch our calorie counts fluctuate um, and our nutritional um, components fluctuate with that to make sure that we're in line um, with state and federal regulations. So,
010circling back to food uh, student focus service. Um, the first way that we do this um, Aramark provides a student survey to families and um, students in February every year. And on this survey we're really able to see uh, to really hear from the students on what they want to see on the menu and any suggestions that they have. And we use those results to gear our menu build for the next year. Um, and and also expediting our lunch service. So, we know that students only have a very small limited amount of time to eat. Um, so being able to get them their meal in a quick um, quick manner, so they're able to go back to their lunch table, eat as um, eat with their friends, socialize, work on a project, uh, and not
011be held up in the lunch line is something that we focus on as well. Um, Aramark also has uh, what we call Ace. Ace is our mascot. It's a fox uh, that we that we use towards our younger students to really promote healthy eating habits. Um, what makes a meal, what all components you want to see on your plate every day. Um, and outside of the food, Ace also teaches, you know, fundamental habits as in communication styles and being kind to others. So, that's one really cool program that we like to uh, share with our younger students. And then during our menu build, uh, fighting our menu fatigue with updating new menu items, um, being creative with our menu offerings, using well-known products in different ways is something that we focus on when we build
012that menu. Uh, focusing on families next, um, we do this by attending orientations at the beginning of the school year. Being able to answer questions that families have prior to the start of school or just when school starts, so that way the lunch service isn't a stressor for students, especially our younger kids, our our kindergarteners. Um, you know, they have so much going on and when they start school, we don't want families to be worried about how they put money on their school accounts. You know, we want to have all those answers for them. Uh, showing the families that we listen to their students through that student survey. Showcasing menu items that were suggestions from students, um, really shows, you know, that we we really do care. Um, and then communication with our families. My
013contact information is posted on the website under the food service section. Um, and I have parents reach out to me occasionally with questions on the menu or, you know, questions about the account balances, you know, that sort of thing and and expediting responses to the families to show that even throughout our busiest days, we're here for their students. And that's that's what that's what's important to us. And then transparency of our menu offerings. So, all of our menus are posted on the school websites every month. We're actually having a new system in place this year to where our elementary and primary menus are going to be posted for the entire year prior to school start. So, that way families are really able to schedule and plan their meals, schedule their grocery shopping, so they know
014what students are going to have in September um to be able to plan accordingly. And then finally, district focus service. So, Aramark as partners within the district is able to assist in the district strategic plan by aligning with your three um high-yield strategies. So, beginning with building thinking classrooms. Um we assist at the middle school with the discovery class um regarding food service focus projects. So, I've had multiple students reach out to me for their own projects of wanting to uh build a rewards program within the cafeteria or develop a new recipe for the cafeteria. So, working with those students and mentoring those students during those times. Uh collaborating with life skills class to teach them real world skills outside of the classroom. For project-based learning, we partner with the hydroponics club at the middle
015school and use the lettuce that's grown in that club in the cafeteria. We use it on our deli bar, we use it for salads. So, that's a that's pretty cool that the students can see their hard work come to fruition at their lunchtime. Uh partnering with faculty to help build curriculum that involves food safety, um temperature control, that sort of that sort of thing. And then finally, leadership development. Uh being able to mentor students in the aid of developing a new student-run organization on campus, I Age Blends, which we'll talk about in a little bit. Um and then Aramark has led focus groups with students to assist in the planning for a major high school schedule change. Um being able to talk to these students um and and listen to their concerns and listen to
016their questions and ideas and being able to use their guidance to help build a successful project and and schedule change for them. Some of the updates for next school year, um, as I mentioned, the new high school schedule. So, currently we're only serving lunch at the high school. We're not doing any breakfast, we're not doing any snacks. We're only open for that 11 11:00 to 12:30 time period. Um, next year we are introducing the all-day cafe. So, this all-day cafe is going to take place in the cafeteria and we're going to be open from 7:30 to 2:30, um, and and obviously, you know, including that lunch time. And at this all-day cafe, we're going to be offering healthy, nutritious snacks to help fuel Indian Hill students throughout their day. Um, yogurt parfaits, fruit, vegetables, um,
017you know, IH Blends is going to be down there with the smoothies. Really being able to help them continue learning throughout the day through food. Uh, this is also going to open up for more faculty and uh, staff participation as well. Timing for staff is in faculty is almost tighter than students with all the different classes. So, being able to give faculty and staff the full day to come down and grab a drink, grab a fruit to help them fuel teaching our Indian Hill students. And then promoting more of a college feel at the high school and aligning Aramark's operation with the school and district's plan and vision. Um, next we are installing credit card and debit card readers only at the high school next year. So, this is a very cool process. Um, we
018see this in some districts within the state and country, um, but at Indian Hill, this will allow us to give students more access to purchasing food throughout the day, especially with opening up the all-day cafe. Um, this will mitigate a lot of concerns from parents. Sometimes with, you know, there's a 24- to 48-hour time frame where the money goes onto the account. So, this will be allow students to immediately purchase food regardless of that wait time. And then finally, IH Blends. Uh partnering with the student body to open IH Blends. It's going to be a um uh student-run smoothie bar. Um this has been a really cool partnership. Um I was asked to be a mentor for a group of students uh during the big pitch um and helped them develop this idea. Uh well,
019it was their idea. I just helped work it a little bit um to um to open up this student-run organization. So, IH Blends is going to operate starting next school year from 7:30 to 8:00 in the morning, and then we're going to be open during lunch as well. Um this is going to be strictly smoothies for now. We're hoping to expand. Um strictly smoothies to help the students uh get a, you know, brain-fueling smoothie to start their day or uh give them a little jump-start around 1:00 after lunch. Um IH Blends is going to be a fully self-sustaining small business within Indian High School. Only Aramark participation is from an administrative standpoint, mentorships mentorship's standpoint, and helping get this off the ground getting this off the ground with some startup costs and planning. So, I'm
020really excited to to see that group come to fruition. I really appreciate you having me tonight. That is all I had for my presentation. Uh so, thank you very much. >> Adam, thank you. I just want to thank you, too, for Aramark for everything and the you guys have done on particularly on the high school schedule uh remix. I know Andy Gruber came and spoke two meetings ago, three or four days ago, uh and really emphasized that that would not have been possible without your all support and cooperation. Um so, I I know you guys are doing a lot more than just feeding the kids at lunch. So, we really appreciate >> Thank you very much. I appreciate that. >> If you don't mind, I I just like to celebrate Adam. Um you know, big
021pitch, when you look at that and uh man, our kids are awesome. They they presented so beautifully that night. We had four incredible presentations, um and two young ladies came and presented on IH Blends. The whole idea being that students before they go to a practice don't have the nutritional needs right before they're going to go and do something pretty intense um or in the morning running out of the house. You all know they don't take the time to eat breakfast and so that was their idea but without Adam's guidance and support when you think about needing to purchase the food on kind of a regular basis and and the equipment that it takes to get it done. You know, when the those two students lost obviously they were pretty disappointed. Adam was there that
022night. He stayed on his own. He didn't have to do that. He stayed the whole time cuz he invested in them and then he walked up and talked with them after the event. He said, "Listen, I know that you didn't win here but I I think we've got something really special and I still want to partner with you and it really is his guidance and mentorship that's making that possible. That's a perfect example of what he does all over our district and what our Aramark staff does all over our district. They're important people in our organization every day and his leadership has just really made all the difference. So I just wanted to to thank him for that. >> Thanks, Tim. >> Can I just add to that really quick? I also Adam want to
023say like you've been a game-changer for us and a classic example was that as everybody knows we had a false bomb threat that was called into the school district and at that time went with the instructions of the Rangers to evacuate and within 5 minutes we had you know, 650 students show up at the elementary unexpectedly and somehow Adam and his team managed to feed every single one of those children. I I still don't know how you quite pulled it off. >> Not too sure yet. >> Yeah. We did it. It was incredible. It you really have changed the entire student experience when it comes to lunch and we are so thankful for you. >> Thank you very much. Appreciate it. >> I said a question. I know that we Adam great presentation. Thank you
024very much. I know we talked historically about maybe rolling off the national school lunch program cuz that kind of handcuffs Airmark in terms of what they're able to do or not do. Where are we conversation? >> So, that is a conversation that we we have a little bit of time, and I think it's a great conversation to add to the operations committee. >> Okay. >> Um our decision point is going to be next year when we have to do an RFP. And if we stay on the national school lunch program, then the RFP would only relate to the elementary primary school. Um and an RFP for that type of of it you know, organization takes a long time. It's a lot of hours to prepare and to evaluate. So, that's that's the main or timeline
025we're looking at around March would be the drop that drop that date and we'd have to do that. So, I think it's great to put in that operations committee agenda, start talking about it now, you know, as we as we enter the the 2027 school year. And then we'll come back to the board and look at the pros and cons of either being on the program or not. >> One thought of that just as Adam's here, right, is it might make sense to loop him into that conversation around what is if if you're not tied to the national school lunch program at the primary elementary what that might look like in terms of offerings just to give us some more context, you know. >> Yep, I think Airmark will be great in that partnership as
026well as giving us some guidance and some some good facts to help us drive this up so Thank you. You too. >> Right. Thank you so much. >> Thank you. >> Uh Dr. Stewart, under the superintendent's report. >> Yes, thank you. Um item A is the adoption of the Indian Hill Exempted Village School District Online Continuity Plan. This is required by the Ohio Department of Education every year to be passed by July 1st. Um you've seen this before, and it basically is a plan that just says if there was to be some type of um natural incident that would take place and we'd be out of school for multiple days, what would be our plan for educating our students? That's what this is and we have to put this in front of you every year
027before July 1st. Next, we have the approval of student handbooks at the primary, elementary, middle, and high. Next, we have the approval of the athletic handbook followed by the approval of the staff handbooks, which includes the non-teaching staff handbook, primary, elementary, middle school, and high school. We have the approval of the internal substitute rates. That would include the nurses rate, the curriculum rate, which often refers to when our teachers work outside of their school day on curriculum revision problems. We want to make sure that we are accounting for their time outside of the contract. That's how we do so. The media tech rate and the bus monitor aid rate. Item F is the approval of the center for collaborative solutions substitute rate. We work with a group within Hamilton County to make sure that we
028have a pool of substitute teachers. I also want to commend Jim Nichols. He's been working really hard to make sure that we do have substitute teachers. And whereas other school districts are often finding that they cannot replace teachers, that has really not been a problem for us over the last year. And I think a lot of that is due to all of the work that Jim's doing to make sure that we're recruiting people on a continual basis. Those rates include a daily substitute teacher rate, a long-term substitute teacher rate, a building substitute teacher rate, and educational aid substitute rate. Item G is personnel actions, tuition reimbursements, and professional meetings. Starting with the renewal of limited contract employees. Moving to the approval of certified staff contracts. I want to make note of um two um new
029employees that will be joining us. Uh Michaela Wellendorf and Ty Harris. Very excited to have them join us. The approval of classified staff salary adjustments. The approval of classified staff. Item five is the approval of classified staff for the 25-26 year. That would be following the rest of the summer for summer help. And lastly, when you look at item six, you'll notice it's quite long. That's the approval of supplemental and personnel service contracts. Um that will be starting uh some of them took place this spring. Item seven is the approval of supplemental personnel service contracts for the next school year. Again, really long list as we get ready for the next school year and looking at all of the ways that our our staff and community members are involved in athletics and extracurricular activities. You
030have to keep turning the pages for that one. Really appreciative of all the staff members who are willing to do some extra things with our students. All the way to item eight, which is third party payment. This is for tuition reimbursement. No, that's not tuition reimbursement. Sorry. Yep, student teachers. We have one resignation. And finally, item 10, which is tuition reimbursement. Any questions about the superintendent's report? >> We get a motion to accept. >> I'll make a motion to approve the superintendent's report item 7A through 10D. >> Second. >> I second. >> Ms. Marks? >> Yes. >> Mr. Schweiker? >> Yes. >> Mrs. Sayg? >> Yes. >> Mr. Warfel? >> Yes. >> Mr. Toll? >> Yes. >> Thank you, Dr. Stewart. Ms. Davis, may we have the treasurer's report, please? >> Under my report this
031evening, I have the approval of the minutes from the May 19th, 2026 meeting. Approve the financial reports for the month ending May 31, 2026. Item C is our annual insurance renewal. Uh we went with the Ohio school plan this year, commercial property pollution, 224,653. And our cyber protection, 16,105. Item D is to approve the following contract for the 2025-26 school year. It is for the Clermont County Educational Service Center for special education supervision services. Um this was missed by their administrative staff as they had a changeover in uh leadership there, so we are we actually got that service for the entire year. Uh item E is to approve the following contracts for the 2026-27 school year. Uh the first is for Hamilton County Developmental Disabilities as needed. Currently have no service no students uh referred
032for those services. Item two is from CDWG B ViewSonic Interactive Displays uh totaling $45,481.39. Hamilton County uh Hamilton-Clermont Cooperative Fiscal and Student Services Support $111,537.43. The Cincinnati Center for Autism School Year Services uh in the amount of $63,550. Uh Enrollment Management Services for uh education and support program for $64,000 $64,056. The Best Point special education services as needed no current no students currently referred for services. Item seven is a comprehensive concepts and speech and hearing on behalf of all states. This is not to exceed a total of $121,837. Uh these are funds that come through the auxiliary funds on behalf of the non-public school districts within our district. Item eight is the Hamilton County ESC frontline services $39,111.84. And finally number nine is the Dayton Cincinnati technology services for uh technology and uh IT professional
033services in the sum of $146,713.16. Item F is to authorize the treasurer to supplement appropriations as needed and to make necessary appropriation budget modifications including any advances and transfers to close the financial books for school year 2026 as well as return of any advances after July 1. A listing will be provided in the minutes of this meeting. Item G is the approval of the FY27 temporary appropriations resolution so we can begin uh paying paying our bills and meeting our obligations in July. Item H is the resolution declaring the impracticability of transportation and offering payment to parents in lieu of transportation. Uh this is the last of these for 2026 that gives me the uh the go ahead to go ahead and pay those families. And then finally item I is the acceptance of donations. Uh
034Indian Hill Foundation to the high school for the 2026 Big Pitch. As always we appreciate those donations to all those families that reach out to the foundation and support our district. The Big Pitch has been a big hit and a big success, and it showcases exactly what our students can and do as they uh get closer to graduation. Are there any questions for the treasurer's report this evening? We need a motion to approve. >> I motion that we approve uh agenda item eights uh items eight a through i. >> Second. >> Mr. Schweiker? >> Yes. >> Mr. Warfel? >> Yes. >> Mr. Marks? >> Yes. >> Mrs. Say? Mr. Peles? >> Yes. >> Thank you. >> Um all right, thank you everybody. With that, we'll just do a quick summary as we've been doing in
035the past of our reviews of the various committee meetings and additional work we do beyond the regular school board meetings. Uh just this morning we held a 3-hour board work session um where we went over really the whole slew of things from kind of governance concepts as Dr. Stewart moves into the new role, making sure we're providing her the support she needs and that we all uh set up a good working relationship. And it's the ad, but just talking about it is always a good thing. Um and then talked about kind of long-term district planning what the financial um horizon looks like with continuing changes in Columbus on how real estate taxes are levied and assessed and how that impacts our revenues, about the challenges we face going forward with increased costs, um and then
036a discussion on and we we've had the discussion at the operations committee and had shared the reports, but a an initial discussion on the high-level planning for a potential um capital project to expand the primary school to account for increased enrollment um moving to a 4-day kindergarten and moving to a full day to offering a preschool the district has never offered. All with the goal of improving early education opportunities and candidly meeting the enrollment. We've talked about this in the past but the enrollment is up significantly the past five or six seven eight years and that's a great thing but what's important we maintain the student teacher ratio and at some point we're going to need more square footage at the kindergarten primary school to accommodate that. No decisions were made. There will be we
037set an additional work session in July and July 15th I believe. To go into more detail on the kind of it's it's a menu almost what what the operations committee has done with our owners rep and other experts has gone through and studied every campus asset we have of what can be you know what type of active work could it be done. So it's expanding the kindergarten looking at maintenance routes and HVAC systems. You name it it's on the list. So they prioritized it based on kind of a needs versus a need it now need in the future safety issues operational issues. And we'll spend some time in more detail in July going through what we as a board value and where we want to put any district dollars into it. It's it's not feasible
038to do everything that's on the list. The entire list totals nearly over a hundred million dollars but that's just not realistic at this point. But some things are are must-haves our maintenance issues some kind of order of line of we need to have this or do we want to have this but it's always subjected this year and we'll get together give us some more thought and some more dialogue. But it was always a really productive meeting good discussion and it's a beginning of a a much bigger discussion. Anybody have anything to add or that I missed or what I left? >> It's on. >> And before we adjourn, can I just officially welcome Whitney up here as the first time that she's been up here as the officially the assistant superintendent. So, yay, Whitney. Yay.
039>> And with that, is there a motion to go home, then adjourn? So moved. >> Second. >> All in favor? >> Aye. >> Yeah. >> Thank you. >> Exclusive coverage on the Indian Hill Television Network has been a copyrighted presentation of the Indian Hill High School Video Department.