001space within the district. Um, as we continue to plan for the realignment and future growth of our district, the relocation of admin spaces is an important part of this process. This will help us optimize our facilities to better serve the needs of our staff, students, and families. In reviewing the key decisions made during the B board meeting in December regarding the relocation of the CC admin space, the board directed um the superintendent to implement the closure of the admin building located at 270 East State Street. This decision is a critical step as we continue to optimize our facilities and ensure that we are making the best use of our resources for both admin and student facing needs. Additionally, the board also directed the superintendent and treasurer, who's not here with us tonight, uh to present
002a timeline and plan for the closure of this the 270 building. This timeline will outline how we'll handle the transition and closure by the end of this current school year with a note that the actual closure will not take place before the 2627 school year unless our plans change. Uh this gives us the necessary time to plan the relocation of staff and services and ensure a smooth transition. Um the as part of our efforts to efficiently manage admin space, we have established the CC admin space relocation team. This team is designed to ensure that we can effectively oversee the space relocation process and address any logistical or operational cha challenges. At the top of the team structure is the steering committee led by the superintendent and the treasurer. This committee is responsible for guiding the
003overall process and making highlevel decisions related to this relocation. Under the steering committee, we have the work group which consists of five key individuals including general counsel, chief of staff, chief information officer, treasures office and the business and operations team. The steering committee and workg group had we have a project team also made up of 12 members. These team members come from various departments across the district and will work together to execute the relocation plan. As we continue with the process of relocating admin spaces, it's important to align our actions with clear guiding principles and ensure we meet the district's goals effectively. By adhering to these guiding principles, we'll create a more efficient and productive admin space while maintaining fiscal responsibility. And as we evaluate the potential scenarios for consolidating admin spaces, we are focusing
004on two key priorities. Our primary focus and goal is to vacate the 270 annex and consolidate other central services departments into a more unified location. This will streamline operations and reduce excess space usage improving overall efficiency. Our secondary focus is to include in the plan the consolidation of non central services departments which refers to departments that provide support to families and other school related services. This includes areas like central enrollment and student services. By consolidating these departments, we can enhance coordination and service delivery. Additionally, we'll take several important considerations into account. We'll ensure the operations pres presented meet all safety, accessibility, and technological requirements. This is a critical step to ensure that the new spaces are functional and secure for both staff and visitors. We'll identify a small pool of potential vendors who can support
005the relocation plan and minimize downtime during the move. This will help ensure a smooth transition without disrupting services. And finally, we'll provide a financial budget and/or costbenefit analysis for the proposed options. This analysis will allow us to make informed decisions and ensure that the consolidation is both financially feasible and coste effective. To ensure the success of our transition for CEC, um we've been actively engaging with lots of various stakeholders. We held in-person meetings in December with all of the staff at the site. Um, this meeting serves as opportun served as an opportunity to discuss the upcoming changes and gather initial feedback. The steering committee has met couple of times. There's a series of three meetings that have been held with the workg group again to continue to um have dialogue around what supports are needed
006and how to ensure for a smooth transition. and the project team is continuously engaged in ongoing discussions including small group and individual conversations. And as we move forward with the admin space relocation, our next steps focus on prioritizing and assessing potential sites for consolidation. Uh the first step is to identify and prioritize s prioritize suitable locations for this purpose. We'll then conduct a highle cost and expense analysis for the prioritized sites to ensure they align with our budget and operational needs. Finally, we'll assess whether thirdparty vendors are needed to help execute the implementation plan, ensuring that the process runs smoothly and efficiently. And when we think about um in the previous conversation, we talked about our why, why we're realigning our um school sites. We think about um our admin sites. want to certainly close
007and anchor us in our why. Um certainly fewer consolidated sites for admin staff enables the district to operate with greater efficiency, collaboration and fiscal responsibility. Um culture we think about our culture. It brings dispersed teams together fostering a greater sense of alignment, teamwork and innovation as well as customer service centralized act because it isn't really to stick everybody over here because it isn't really to stick everybody over here in 3700 or be somewhere offsite. It really is to kind of figure out how do we get everyone together in a facility that works. And so that's going to take additional future planning. So just wanting to say that the end goal is not the the consolidation points I guess. Yes. Yes. Um when we think about um the this is a temporary move. We're thinking of
008it be may two years, three years, four years, maximum five years. Um the goal is to continue to have and maintain a downtown presence. And so as we're transitioning um our staff um out of the CEC location, 270 East Day Street, we have right downtown, um we'll be thinking about how we have some services that are still central or centrally located while other services um might be um at one of our other admin sites or another location within the city. So, that's all up for discussion, but all of those moves are in really temporary in that we plan to um continue to maintain our presence downtown and move back to a space once we decide on the future use of the site at 270. So vacating the building really makes the space an opportunity for
009us to be think thinking differently or how we use that property or that asset um downtown our downtown location and we'll certainly um make room for bigger and broader discussions. Uh thank you uh madame doctor. Are there any other comments or questions? Um I just want to make sure and I appreciate that whole idea of cross-pollination. Oh go ahead. Go ahead, please. Yeah, I I think I'm kind of in the same spot as board member Dare that my concerns are are similar, so I won't repeat all of them, but essentially it's hard to um say we're going to move forward with a plan without understanding what the next step of the plan is. And I know in this one it's a little different because it's not educational spaces. It's it's um more administrative uh spaces.
010And so I I know that that's a little bit different, but um I think that's all stuff that we've got to consider. Um because if we're vacating buildings to do something with them, we've got to make sure we're going to be able to do the thing that we say we're going to do. Uh thank you. Thank you. Again, I just want to be sure that first of all, I'm glad that we have prioritized downtown presence. So I'm excited to hear about that. Um, I definitely want to make sure though that uh we give, you know, the most affordable thought and consideration to how we maintain assets for ourselves um in a way that works best on our behalf and for the children of this district. Um, my biggest concern at this point is outside of
011our realm of control and how the state house at this point in time with the budget that the Senate was just given um, prioritizes public school facilities in a way that is not advantageous for public schools. Forgive me if I sound like I'm grandstanding, but I think it's this opportunity right now for folks who are watching this meeting to hear that there is an incredibly unlevel playing field for public schools in a way that that does not benefit nor honor children or our staff. So, I just want to be clear and in asserting that that we take as aggressive efforts as possible to ensure that we're monetizing. if we can't sell it, we monetize it for ourselves and our benefit for our children. Um, so with that, I just wanted to uh uh say thank
012you again for this presentation and let's move forward into uh direct reports uh uh reports from direct reports. If if there's anything else, Dr. Chapman, just one um please one other um it's actually an invitation. Um on May 7th, we are having a town hall meeting to discuss um school funding and the budget bill. So, we would certainly like to invite and we'll be sending out lots of reminders and invitations or formal invitations, but on May 7th from 6:00 to 8:00 p.m., we would like to invite our entire community to join us at East High School for a very informative conversation about the impacts of the budget bill and how that impacts school funding resources such as facilities as we've talked a little bit about tonight. And so, um, we certainly would love to have
013our entire community, um, in the house on East at East High School on May 7th from 6:00 to 8. Thank you for that, Dr. Chapman. All right, we'll go into section 8.1, executive reports. Uh, Mr. Internal Auditor, welcome. Good evening. I have reports for us. All right. I thank you so much. Dr. Rous. Anything on behalf of Treasurer Cook? Nothing this evening. Thank you. All right. Thank you all as always. It's good to see you. Um, we'll move on to voting on the consent agenda. The consent agenda will move from 9.1 to 24.8. 9.1 to 24.8. Um, is there a motion to accept the consent agenda? Motion. Motion is seconded. Board member Cole, I I don't actually have something I want to remove, but I have something that I do want to call out. Okay.
014Um item 13.1 in the um consent agenda. Maybe it's 13.1. It's the purchase of buses. 14.1, I'm sorry. 14.1 is the purchase of 60 buses from Rush Truck Centers of Ohio. Um I just want to call out that this board passed a resolution um to get to climate neutral by 2050. And that is a um very honorable and exciting goal for us. And I um want to say thank you to our transportation team um who last time when we were talking about the purchase of vans, I asked a question um about uh with with the team about you know are we looking at um vehicles that would help us get to that climate neutral status because we know that transportation is one way um in which carbon is emitted into the atmosphere. And so this
015is something that um I again am always interested in um with buses and exploring what is um the path forward. And I think that there are some real opportunities not only for our district but for our city and thinking forward um because we are not the only ones who are busing humans around the city of Columbus. And I think that there's an opportunity for us in the future um for thinking about how we um when we purchase things like buses that we do so um in a way that that puts us on that path toward that ultimate goal that this board uh voted on earlier this year. So just wanted to call that out. All right. Thank you. All right. So there was a motion and a second, but before we get to that, I
016have a question. Dr. Roush. Dr. Rous. Um, there is a request for pull out of section 22.1. I believe that is uh the personnel. We want that there's going to likely, very likely be an abstension to that. Can we still approve this consent agenda with an abstension, a specific extens extension for 22.1? The cleaner way to do that is to pull it out. vote on it separately. All right. So, we will Can I pull back our current uh motion and second or amend the motion? Can amend the motion? All right. So, I'd like to offer an amendment to the motion to pull out 22.1 section 22.1 for individual vote. Second. Has been motioned and seconded. will call the role. Vice President Dar, yes. President Cole, yes. Miss Engles, yes. Miss Reyes, yes. Mr. Simmons, yes.
017All right, motion passes. Okay, now we So now we will vote on the consent agenda as motioned and seconded. All right, please call the role. Miss Reyes, yes. Mr. Simmons, yes. Missair, yes. President Cole, yes. Miss Engles. Yes. All right. Motion passes. Now we will vote individually on section 22.1. Section 22.1. Motion. Motion. Moved. Second. Motion is seconded. May we call the role. Miss Les. Yes. Miss Reyes. Yes. Mr. Simmons. Yes. Vice President Deer. Abstain. President Cole. Yes. All right. Motion passes. All right. Thank you. Now we have completed that. We will move into executive session. Is there a motion? Madame Vice President. Yes. Good evening everybody. Thank you for being here. It is recommended the board of education move into executive session pursuant to Ohio Revised Code 121.12G 3 to confer with an attorney
018for the public body concerning disputes involving a public body and that are subject of pending or imminent court action and G4 preparing for conducting or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment. That is a motion. Second. Motion and seconded. Call the role. Mr. Simmons. Yes. Vice President Deair, yes. Miss Engles, yes. Miss Reyes, yes. President Cole, yes. All right. Uh, we will move into executive session. We will not return to this room upon uh adjournment. Thank you all for coming this evening. We look forward I look forward to you all enjoying a wonderful spring break. I want to ensure holiday or an Easter holiday. Yes. Uh resurrection holiday. Uh, but with that with that stated, we're not doing any more meetings this month. No
019more meetings this month. See you in May.