001Okay. Call the meeting to order. Beth, please call the role. >> Mrs. Gart here, >> Mr. Duce >> here. >> Mrs. Matney, Mr. Olinger >> here, >> and Miss Wasith >> here. Are we here present without the flag of the United States of America to the republic for it stands nationy for all. minutes. Uh, is there a motion to approve minutes from both our regular meeting and our special meeting? >> So move. >> Second. Any discussion? >> Hearing none. Beth, can you call the role? >> Mrs. Gart, >> I. >> Mr. Guay. >> I. >> Mr. Olinger. >> Hi. >> And Miss Wasmith. >> I almost just responded here again. >> Was our special meeting. I should ask. >> That was our work session. >> That was I was going to say it's a work
002session, not a special meeting. >> Okay. Sure. >> Uh is there anyone first the recognition of a guest and hearing the public? Would anyone like to speak before the board tonight? Okay. Uh okay. We have a presentation from the auditor state award. >> John's got a stockpile. Just take one. >> She'll never know. >> Next year's award. Oh, >> three years in a row. Just saying. >> Is it only three? >> Three years that I've done it. >> Oh, okay. I was like, wait a second. >> Three years that I've done it. >> So, all right. Sorry about that. To get back to, you know, official business. Um, I do appreciate a few moments on your agenda this evening to celebrate another job well done. Um, my name is Scott Brown and I serve state
003auditor Keith Faber as his central Ohio liaison. To you, what that really means is I serve as your customer service representative. Um, including bringing calendars to to over 1500 school treasures in uh in the state of Ohio in the last two months. Um, but I take pride in my job that I can navigate our 800 member staff in a manner that uh that addresses your challenges, should you have any, um, as quickly as possible. Auditor Faber asked that I be here this evening on his behalf to present the Auditor of State Award to the Grand View Heights City School District. Our office oversees 6,000 clients statewide and conducts 4,200 audits annually. And this award places your organization in the top 10% of those 4200 engagements. Auditor of state award is presented to local governments and
004school districts upon the completion of a financial audit that meet the following criteria defined as a clean audit report. The entity must file financial reports with the auditor's office by a statutory due date without extension via the HKLE system and in accordance with generally accepted accounting principles. The audit report does not contain any findings for recovery material citations, material weaknesses, significant deficiencies, uniform guidance findings, or other question costs. As I like to say, breaking through all the audit speak, Auditor Faber would like to recognize the board, the administration, and the finance team that have done an outstanding job watching over every dollar. This award represents all of your staff and employees hard work as they move constantly to attain accounting excellence. What this truly means is across your entire organization, you have the people and
005the processes in place that understand fiscal accountability. We especially want to recognize your treasurer Beth Collier for outstanding leadership and commitment to protecting the finances of your organization. So on behalf of state Keith Faber, I'd like to present the Grand View Heights City School District with the 2025 Auditor of State Award. Congratulations. No, you didn't bring me any candy, didn't we? >> I think so. This a lovely Christmas card. Seriously, >> yeah, I know, >> right? Seriously. >> Someone's a little jealous. Get out there and be in the middle. >> No, I'm not wearing blue. I'm wearing black. >> Scott, thank you so much. >> No, no, then you'd expect it. >> Scott, thank you so much for being here. We really appreciate it. >> Thank you. >> Always. It's a pleasure. >> And thank
006you, Beth, for being a great job. Job well done, Beth. Okay, you want to move on to our construction presentation? >> Yes. >> Hey, good effort. >> Good effort. >> Fancy. >> Who's kick Who's kicking it off? Is Steve kicking it off? >> I believe so. Uh, give me a moment here. Make sure everything is working correctly. Does that pivot to speak? >> Uh, it does. Hold on a second. >> Okay. >> Uh, let me see here. We should be good there. Steve, can you see and hear us? You're muted. >> He hears us. >> I got you, Chris. >> Josh, >> I can hear and see you. Sorry. >> Okay. Hold on a second. Let's >> All right. Try again. We make sure you're coming out our speakers. >> Can you hear me? Okay.
007>> Yes. >> Yeah. >> All right. I think we're ready to go. Steve, you want to kick us off? And >> let me just, if I may, level set before uh they go. Um so, as everyone knows, in November, um we passed a bond levy to build a comprehensive state-of-the-art new Stevenson Elementary School. And additionally, that bond uh levy included phase one and two of our K12 athletic complex. As we continued on this journey, um, we wanted to see whether or not there might be a way that we could further develop the south end of the athletic complex that was not included in the bond levy. So phase one and two, which was what the facility uh advisory committee recommend that we do, just phase one and two, and the board um voted to levy
008that through bond. Um and so this presentation is going to outline the southside development and some of the solutions associated with that parking lot uh to include concession stands, a gathering plaza, seating, restrooms, um a layby as well as an expansion of a parking lot on Oakland. Um, so as well as some cost estimates associated with that development that again is not part of the full freight of the bond levy ask. And so this presentation represents that. The board will have a first read for the allocated amount and then vote to um vote at the next board meeting to determine whether they're going to uh I guess pay for it out of the general fund. >> And just to be clear, this is the bulk of but not all of phase three. >> Yeah, it's
009Yeah, it is the bulk of but not all of phase three. So it basically the north end of the athletic outdoor athletic complex. So the baseball field the reversing of that dugouts um concession stand for that restrooms for that. Uh some fencing um you know and uh maybe some baseball storage building something like that. But yes this >> we decided on a different >> Yeah. Down the road. That's a down the road project. Thank you >> Steve. I think we're ready for you. Okay. So delighted to be with you this evening. My name is Steve Turks principal with purpose as well. I'm here on behalf of the entire design team to share with you a few slides that we've got prepared for you. The agenda for this evening run you through the planning for the
010athletic complex on the south end of the stadium and then I'm going to touch on the Avenue parking design that sits on the middle school site will do a budget update JT I think is there with you to talk about construction phasing and also the modular school the local school that's happening on the school line and then I think there might be a little bit more discussion sort of the rationale project and funding for that. So without any further ado, I'm going to jump into the planning. This represents really the full master plan for the athletic complex. And if I can highlight a couple things for you here. Is the red dot showing up for you? >> Yeah, we're Yes, we see the your menu there. Okay. >> Yep. On the football field was just
011talking about the baseball field ultimately not as part of this project gets reoriented down here. Of course, what what's been working on is out there right now is the central building, the home blemenities that go with that, including a rework of the core building. The Really the the the subject for this evening though is to take a look at the south end of the site and you'll see if you can read below here talk about phase one sitting here north phase two is really this portion to the south. So going to get you reoriented here. So north is up and enlarge that a little bit for you. I'll talk about the planning of the buildings here in a moment. We're going to blow those up for you. But from a site perspective, what this is
012really doing is it's situating two new buildings either side of the center line of the high school. We feel like the high school center line something here for you that makes it kind of center line of the high school as it comes across third is not quite lined up with the center line of the field unfortunately. But that's the reality. We feel like centering the buildings on the center line of the high school is architecturally the right thing to do. pass back and forth on Third Avenue especially. But as you can see in terms of the notes that surround I'm just going to work my way clockwise here, there's a new parking small parking lot here that could be used game day by folks that really need to park there. There's one handicap spot there,
013but others could be designated during game days for that. There's a new access point here to track vehicular access for emergency vehicles. There's another one further north that will be the primary entry spot, but this is just another relief valve, if you will, to get emergency vehicles off the plane surface if it's needed. As we come down, I talked about the parking talk about the buildings momentarily, but sitting directly across from the high school is a new entry plaza with new stairs that take you up. That's an elevated parking lot there. Now, there are, I think, roughly 40 parking spaces here now. And I'll talk about the Oakland parking in a moment, which is really offsetting the loss of spaces here. Um, so it's actually a large entry plaza takes over as the development of
014this space. Um, and off to the west side here, there are some some tables for folks to sit and relax, perhaps watch the game. concessions on this end. Again, I'll talk about the building momentarily. There is a proposed new vehicular what we call a layby that's basically easing the curve back to allow the street paving to run in here for to facilitate drop off and pick up. Um, another secondary entry, not too far away from where your current entry is, which is a little bit further north here, but another way to get into the complex and then rounding out around the west side is the relocated Victory Belt in a what we're calling potentially a new memorial type of plaza with some walls that flank. a little bit hard to see here in the rendering,
015but some some walls that are sort of freestanding walls that would have on those all of the state championships and those types of things, you know, the accolades that the that your sports teams have won over the years. So, as people enter the stadium, walk through here, that's something they see on a daytoday basis, which is a nice component for for this. This particular area is intended to have bricks or in the closet and we'll see some renderings and we proceed here some papers that would go across third the bulk of this is to be concrete scored and with different types of finishes on so it's not just sort of big area the same everywhere but that but this is really the the limits of the proposed improvements Phase two, it runs all the way
016up to the south side of the home visitor, I'm sorry, the home, what will be the new home. And then as we sort of zoom into the building here, um the as I mentioned, see these as they become shaded in, there are there are toilet rooms on the east side, men and women's. I make not to see that there are quite a few more women's than there are men's and that's that's related to the code the code dictating from the occupancy of the stadium how many pictures we need and there's certainly a recognition that you know in this kind of venue especially there's a need for more women so we got the code required numbers for the fixtures plumbing fixtures on that side moving to the west there's a ticketing the just the immediate west
017side of the plaza. I'll talk about a moment a concessions area. We have had ongoing conversations with boosters that run the concessions and as recently as earlier this week. They're very happy there. We're still manipulating the planning in there. They're very happy with what they're seeing there. And then proposed cover there to further west. It's partly a nice amenity outside of the concessions and more seating in that location as well. It's also quite honestly helping to create a some symmetry to the building. This the high school facade as you know is a very symmetrical building. And so with the the bulk of the building over here for toilets, it's sort of mirroring that and mimicking that. And you'll see again, you'll see some of that. But again, the main entry is right straight dead center
018across the street from the high school. There are some ADA accessible ramps that run up either side so that the east or the west you've got a wheelchair or an ADA accessible route to the entry plaza. Uh there are ticketing windows there to the west. So if you show up to the game without a ticket, that's where you go. And then there are also there's also a canopy. You just kind of see the columns here. as well that forms a canopy that runs across the north completely across the north side of the building getting coverage getting in and out of the toilets as you're standing waiting on concessions but also for those folks that are scanning electronic tickets as they enter the field. So this has been the product of planning and the product of
019quite a bit of conversation with the district and Logan in terms of sort of the vision for um trying to pick up again on I think the board has seen a prior iteration which you're going to see sort of sideby-side comparisons in a moment. We received some feedback about perhaps maybe looking a little bit more closely at and relating to the high school. And so just a concept a rough concept sketch there at the top that you know sort of the early on what we started to pitch these roofs gable end buildings like the high school and that's the direction that we have taken it. So you're seeing the previous design on the left that you saw previously and then reisions of that on the right that is pitching the building. Center gable right down
020the center of those buildings. You're seeing this I guess a little bit on the east side of center line with the runs across the third right into the main entrance into the stadium. And some closer images here the room building to the right. These are buildings that they don't necessarily want those in. Nothing but toilets on the other side of this wall. So, we're trying to articulate the side of the building with some brick texturing not similar to a high school across the street inside those arches where the brick patterning takes on a little bit of a different look and surrounding that with some nice sort of a nice brick frame. So, kind of implying a little bit of, you know, sort of relationship to tripartite windows that are on the high school and then
021on the other on the far end actually openings in the brick wall to the patio area. So this is giving you more as you as you walk out of the high school what that view would look like. So you can kind of now see especially right the symmetry that we're trying to pick up on the extension the patio So, Steve, I'm just going to stop you real quick. This this is uh this is Andy. I I wasn't at the uh core team u yesterday or the day before, but um so this is my first time really digging in and I'm just one person, but I really like the changes. I really really like the changes. That was the consensus of it. Okay, good. >> That's good. >> Other questions? >> Yeah, I this is John
022Olinger. I I recall a conversation maybe a month or so ago about, you know, the the north end building being a little bit more of a different look, uh maybe a more modern look. Is that still the case or are they going to mirror what we're building here on the south end? >> It's it is it is still the case. It's partly the reason for the canopy that runs across the north side of the building. As you look at the you're going to see a view of this from the north side. >> Okay. >> So I think when you see that you're mostly looking at sort of that roof canopy and then the metal roof that comes up. When you look at the central building, you're seeing the same kind of white colonade white canopy
023and then the metal roof going up. So feel like there's still a nice relationship. This is candidly trying to sort of straddle that line between you know the look on you're seeing the building can barely see it. >> Let me zoom in here. You're seeing that building. So it's got the brick texture white canopies like you're see the e lines on the on these buildings to the in the foreground colon you'll see from the opposite side we get there so I think when you're on the field actually you're going to feel like there's a language that's where they're speaking to each other >> okay >> I think I can see a railing um on there the previous picture where you just were so the ADA ramp Like if you're entering the stadium from the high
024school, you could go up a ramp and still come in the main entry >> Either way. Okay. I'm envisioning >> from both the east for for graduation. I imagine if the kids are walking through because I saw that there was a secondary entry kind of off of Oakland, >> but it looks like we have ADA compliance here as well. That that's great. >> Yes. >> Yeah, that looks good. >> You just can't come at it straight on. You're gonna have to come from the side. >> Yeah. Yeah. Yep. I can see. That's what I thought I was seeing. The railings. Yeah. Yep. I can see it. >> Okay. So, this is the view now from the stadium side or the plaza side. So if you kind of relating back to what I was just talking
025about follow the red here the red horizontal line the white columns that's very much in keeping with what's happening on the north end of the stadium. This pitch is granted is a bit steeper pitch we're trying again to relate to more to the high school building does have a steeper pitch but as a reminder She'll talk more about funding for the end of this. Andy, >> the we did make a change to the north building that actually pulled money out of that building and going to that single pitch was one of the things that really helped do that. >> And while the project didn't need it from a budget standpoint, we're trying to sort of bank a little bit of money on the district's behalf to make this end of the stadium work more feasible.
026So, I think probably All right. So again, this is from the stadium side. You're seeing the cover plaza area here. We anticipate having some tables, chairs, and so forth and for folks to relax. We I certainly understand from when we worked on the master plan for this that you know, and this is true, I think with a lot of a lot of campuses with stadiums, these are You know, going to the game is as much a social event as an athletic event as an athletic event. A lot of parents that stand socialize around the fence line and you know anticipate the plaza very looking east on third. So you're saying about that stadium over there to your left the high school did not render it with you with the massing there but gives you an
027idea and then you see the ramps again that take you up. So what's in the foreground there is the concessions building and just running off the screen over here to the left is that first opening to the on the left the previous design. This is now a little bit tighter in image looking at those buildings. Excuse me. The ticketing windows here, the canopy that allow folks that are scanning electronics electronic tickets to have some coverage. The fence that will fence runs around the entire complex here to the left as well that provides security and signage that stadium. Then when you get in into the stadium, look across the line and you see the bigger letters that often refer to as again the same brick, the same roofing material, the same white trim trying to just
028sort of the straight on view as if you were walking out the front doors. Um so as I mentioned the um developing that plaza removes necessities of what you often call the senior plat and so there are there's an accounting for parking up here at the top of the screen. There's no changes that are being made to the large lot on fair to the south side of the middle school. But on this Oakland lot, we are proposing an extension to that. These dotted lines here that I'm tracing with the red dot, that's where the curve cut is. The south curve cut off now. So you have a half a dozen parking spaces here now. I believe that's the number six parking spaces. And so this lacks extended to become a lot of 40. So we're
029down as if you look at sort of the before on this with all these changes being implemented we're down in that spot. >> We certainly understand from administration that on any given day even the fair lot is not full. So I think the feeling is that parking quantity any questions I turn over to Josh. >> All right. Can you all hear me? Okay. >> Yes. Great. Well, evening everyone. I'm Josh Myers with Concord Addis. Thanks so much, Steve. What a tough act to follow. I think it's safe to say Steve's done this a few times. So, nice overview there of all the hard work. Um, luckily, my piece here is a bit more abbreviated with some really positive uh kind of budget report out to share uh with with the group tonight. Um what we're
030showing here on this first slide is really a focus on uh the base project. So you can see there at the top uh that this is excluding the addition of the south end plaza. Um so hopefully that total project number down there looks familiar to most of you. 69.5 um that's the 69.5 million. That's the total project uh combination of Stevenson uh and the K12 athletics project. And we've made our way through the SD schematic design and now the design development package. Um and really with a lot of hard work from the team, everybody from the district, the design team in Elford really rolling up their sleeves, uh we went through a pretty exhaustive value analysis, uh value engineering exercise and and ultimately at the end of the design development phase, we projected that there's
031roughly about a $2.7 million uh under budget that it was tracking. Um that asterisk there is very important. you know, Alford and team are putting that out to bid. Currently, it's out on the street. Um, so, you know, those are estimated numbers, but we had a really, uh, productive, collaborative, parallel estimating, uh, process throughout where Concord at, you know, does a kind of an independent third party estimate alongside Elford's team who gets a lot of great input from, you know, the market and real-time cost information. So, uh, that's kind of the report out there. Uh, that then leads us into, uh, if you want to advance it there, Steve. So, then really kind of looking at, um, our early cost estimates and construction budget. Um, not only the hard construction costs, but also the soft
032cost associated with the South End Athletic uh, Plaza. And as Steve finished up there, you know, it's really kind of two part scope. Um, many of you might remember that, you know, the initial solution to uh losing that senior parking lot was a a real concerted effort to look at head-end parking. Um, which is is now no longer the approach. Um, kind of after the feedback that the team got from the city of Columbus, um, that was going to be a tough a tough path and and so the team really kind of pivoted quickly uh got creative and and came up with a solution an alternate solution on site with parking which really works well. So, we've got kind of two parts to that scope. And uh just to touch on here, our initial estimate
033uh combined total project cost the ad um you know for the district to incorporate the south end and the related uh at the time headin parking was about 7.5 million back in September. >> That's right. um just looking you know that included uh you know kind of some more intensive design fees uh particularly EMH&T the civil engineer had quite a bit of you know scope associated with what that road work would have entailed. Um the last bullet there just to note you know that all along um really made a hard push on this schedulewise to look at how this could be incorporated into the current project schedule. So it's important to note that you know there are some efficiencies in this pricing uh based on the work happening uh concurrently with the base scope. I'll
034just kind of pause a minute as Steve advances the deck there uh to bring you to not a major change but kind of an update to that pricing that we did in the month of January. So, you know, fast forward from September to January, uh, again, no longer looking at the road work and head in parking piece. Um, so that shows there as kind of a a deduct of roughly 1.6 million, but in addition of that additional parking area, which is not only along Oakland, but also a little bit of parking related work at the corner of Fairview and Third Avenue. And then um you know also as things really came into focus with the south end um there's you know somewhere around 700 to I'm actually going to call it 800,000 that uh the
035teams have collectively thought um you know some of the extensions of canopy coverage around the ticketing area the concessions uh some covered areas a little bit increased square footage and most recently, you know, the gable roof structure. So that's why I kind of creep that up to 800,000 uh for the plaza design updates ultimately uh resulting in that, you know, 7 to 7.25 million range that we are currently at for the combined hard construction costs and soft costs u anticipated for, you know, related to this set. So Josh, if I may, um, and for everyone in the audience, as well as anyone in the community who may be watching, uh, the team did pursue with the city of Columbus, uh, head-end parking as well as making, um, uh, Fair View one way heading south and,
036um, >> Northstar. Thank you, Jim. one way heading north and then as well as head-in parking as originally designed in the master plan. >> When you say head-in parking, he means I know you guys know this, but it means along those those streets along the stadium lot. It would be head in with your car along the street there. >> Yeah. Yeah. So, um and and that uh we we we did not get traction in terms of zoning and approval with that. Um, just so everyone understands that was pursued. Um, and so our solution is what's being outlined today. >> Thanks for clarifying, Andy. I think that wraps up kind of the overall budget update. Uh, and happy to answer any questions anyone may have. >> Any questions? Thanks, Josh. Thanks, Josh. >> Okay. Uh, well,
037hi, John. I'm Jay Tadina. Looking forward to working with you. I know that, >> uh, it's good to see you all again. >> Good to see you. >> Um, I'm going to give you a quick update on three things. Um, what the construction phasing looks like to accomplish the both phase one and phase two, not not the baseball and the the north end, but what we just went through. And then, >> so one of the things, if I may, real quick, Jay, one of the things that I charged Jay and his team to do, if possible, not knowing whether it was even possible, >> is for the coming school year, so the fall and spring outdoor athletic seasons that use these facilities, would there be a way to phase the construction such that we could
038still host home events? And so um we thought correspondingly Jay and his team are have come up with a plan to do that and I've asked him to share that uh at this meeting. >> Right. So that would be the the next thing and then the third thing would be how the construction impacts how you use it as a school not for athletics but just how the school use it on a day-to-day basis. So because additionally Larson in particular and Stevenson on site next year will be using that facility, the field in particular as a play area. Correct. So this is kind of hard to see so I'm going to walk over here and Steve I won't ask you to use the red dot to kind of point this out but we've we've broken it
039into three subphases. Uh this green, yellow, blue. And so the the first phase out of the gate that's going to start on June 1st of this this year of this summer will be what we're calling the the central section the central building which would be the curved training building as well as the renovation to Coburn and the addition of the cell enclosure and the dumpster enclosure. So that work is approximately eight or so months 8 to nine months of construction that will start in June and the goal would be that that would wrap up by March. So wrap up by the spring sports season. Uh the second phase, we'll call it phase 2A, which is actually going to bring this newest south entry plaza a little bit ahead of the bleacher and the turf replacement
040would be to do the south entry plaza. And this is this is the part that's probably going to cause the most strain to the school district because we would love to have done this Oakland parking lot extension first to relieve some of the parking strain as we take senior parking away, but as you're about to see, as you know, Chris is going to talk about the modular classroom construction. It's such a large complex that it actually impedes on that parking lot extension. So that's it's going to be tough to be able to accomplish. So we'll get to when that happens. But so so right now the plan is to to accomplish this this plaza would be to start it as you come back from winter break of 2026 2027 winter break. So January 1, we'll
041call it of 2027. And that construction will will continue on through um the rest of that school year in the summer of 2027. So we'll call it January 1 through July of 2027 will be the construction of the south entry plaza. And then additionally to allow use of the field and the track for sports and for use, the bleacher replacement and the the turf replacement is going to be condensed into just a two-month period. So that's going to start June 1 of 27 and be complete by the first by the time you're back to school in the first um fall sports season game. So, so additionally along that time frame, StephVenson will be complete as well and those those modulars classrooms out here that are being constructed right now will be removed and that's when
042we'll do the Oakland parking lot extension as well. So, that will be June of of uh 20 June of 27. So, how that impacts athletics, we kind of already already talked about it. We're going to we're going to stay during the fall season. We're going to stay to this north end. We're gonna be safely separated from sports and from schools. So, you will have access to the track and to the fields and the bleachers fully um during the construction of this. The thing that we haven't quite figured out is come January of 27, we still anticipate giving full access to the track for the um for the spring sports season. Um let me actually let me let me back up just a little bit. Sorry. For phase one, one thing that we have to accomplish
043for phase one is relocate the scoreboard because it's right here where the thing's going. And so over here is where we're going to put put in the structure for what will be the the permanent scoreboard, but we're going to relocate it on that structure before before the fall. And then so um so for the spring of 2027 sports, we still anticipate access and use of the track. We also anticipate having the central building done to the point where we've relocated the throwing areas for discus and for uh shot put to right here. Here's here's uh shot put and down here's discus. So that will be usable for March of 27's spring track and field um season. It's going to be interesting how we create access to those through an active construction zone. So th those
044are some of the details that we're going to work out. Um but that the intent is that for school use and for um athletics use the the field and the and the track will be fully um usable until June 1 of 2027 when we replace it. So the the only time that this this area will be not usable will be that summer of 2027. >> So is that when the the bleachers happen too? Is that June 27? Okay. So So the turf and the bleachers are that last piece. >> That last piece. Yeah. >> And then of course >> and and the parking lot. Yep. >> So there'll be like a half a year or so. We're we're basically we're down the number of parking spots that are in that existing um lot, the the
045senior lot. >> That's right. It actually um you all probably met Anthony Pleta, our new assistant principal, and he's been Anony's been working really hard on a parking plan and he's been sharing stuff with Andy and me. And um he has uh put in some efficiencies that are going to allow us to only displace 24 parking spots instead of 40. Um Rob Brown when he was principal in construction took place, he had some incentive programs for people to voluntarily park other places. So, we've got a plan in place that I think is really going to minimize uh the impact on staff for that short period of time. >> Yeah. >> So, before we talk about the modulars, are there any questions on that whole thing? >> I just thank you on behalf of the board,
046>> our student athletes >> for working with us to create this phasing schedule so that we're able to >> uh have home events. >> Yeah, absolutely. So, I'm going to introduce you. >> One quick question for Jim. Do you do you know about how many extra spots there are in our current >> lot on Fairview is on a daily basis? >> Well, it's an interesting question um in terms of how many spots are assigned and how many are available. Um the um Oakland lot is full. The small lot on Oakland is full as well. But in terms of the Fair View lot, um there are probably 20 to 30 spots that aren't assigned. You'll see more empty spots than that because sometimes people will park in a more convenient spot uh to the building, but
047uh um we actually next year will be able to accommodate um the Stevenson and Larson staff in that lot. So that'll that'll be very convenient. >> Thanks. >> Right. So um >> yes. >> Any other questions? >> Quick introduction. Chris Martinez is a senior project manager. Um he's going to be the project manager on Stevenson Elementary as well as you know kind of overall the whole capital improvements program. Um he's he's done more school work than any other project manager at Alfred. So we're in good hands. And so he's going to talk to you a little bit about the uh the modular classroom construction. >> All right. Good evening everybody. Um so yeah, we've talked uh extensively about all the planning we're doing to get things put in place and this is the first tangible
048thing you guys are driving around uh your neighborhood seeing in place. So um you know we started roughly right after the holidays, established our job site um and then we've been working hard behind the scenes on obtaining all the proper permits. Um then after the first year we got started on utility work for the uh modulars. So uh you know your your sanitary is tied in. We have the pathways for your electric to the to the modulars right now. Um and then uh really really paving the way to get all the utilities you need um for when they start showing up which you may have seen uh this past Monday. So yeah, this past Monday uh trailers for those classrooms started arriving. Um as it sits today we have 12 in place. Um, and then
049that'll transpire all the way through next Friday for a total of 29 trailer pieces to create your guys' modular craft room complex. So, um, so yeah, that's kind of and that's the easy stuff. So, now you guys are seeing it in place. Um, and as we as you see those large trailers, uh, probably coming through town here, um, just be mindful that, you know, we are considering your student drop off and pickup times when we're delivering them. Um, you know, we have the proper permits in place, less parking space. be may be taken up. Um, and as you as you walk maybe your students or children through alongside our fencing, you know, we have your signage uh for the sidewalks, we're going to be overlapping and things like that. So, um, you know, it's been
050a good smooth process so far to date with those trailers arriving. Um, and then really, you know, what are we going to be doing here in the next couple months to get you ready? So, you know, big push to get all those pathways we installed last month, get the electric hooked up, uh, you know, get the Sandra hooked up, get fiber brought into the the building. So, um, you know, ultimately the goal is, you know, we're going to get to May and we're going to have a fully functioning fire alarm system, your cameras, your Door X controls, um, you know, Wi-Fi. You know, come May 21st, we're going to turn this thing over to the district and and the community with all the amenities you're going to have in a standard classroom. So, um, you
051know, we're really excited for that. May 21st date because that really sets the stage for the move out of Stevenson and we're gonna get started on you know the larger grand prize of it all. So um yeah, a little bit about what we've done so far. >> I have a couple questions. I don't know that they're necessarily for you, Chris, or if they're really more for the district, but a couple of things just came to mind because it's so messy out there right now because of this melt that's going on. Just made me start to think that um you know that that field's always been kind of a mess. even more so now obviously because of construction. How in the world do we get these kids to and from the modulars without having them walk
052through mud every day? >> So I do know we have planned um sidewalks, temporary sidewalks. >> There are going to be temporary Oh, great. Fabulous to to be put in. Uh having said that, I still think we need to maybe explore um just make sure we have all not only the sidewalk, but maybe we like for example, I'm just don't know if this is the right solution. this is just top ahead kind of stuff, you know, maybe we got to bring in some mulch bags around, you know, to >> something to think about. >> Definitely take a look at that. >> And then um when the project is complete, and again, I think this is a conversation we need to have as a district, is there anything in the budget right now to fix that
053after the fact to fix that space back up? >> Yeah. So, what uh I I do think that uh interestingly I wrote down in my I'm keeping a running list of things I need to follow up on and ironically that was one of them. Um you know we've had discussions but don't think that we've landed the proverbial helicopter in terms of the myriad of options that we have. >> All right. I know there's a lot of options >> and and and so you know higher grade seed turf like as in grass turf or turf. Um, I do know that what we have done is, and Jay could probably talk about this. >> Yeah, if I could real quick, >> we actually do have athletic grade sod for the multi-purpose field included in in the budget
054right now. >> So, that's budgeted >> and an irrigation system. >> That's exactly what So then if we wanted to explore anything else, we at least know that there is money budgeted for something. >> That's correct. Yeah. And you again you have until the you know early spring of 2027 to to make that decision. >> And that will be better than what we had all stop. >> So that's good news. >> No, that actually is really good news. I didn't know that it was >> You two are haters of that yard. >> It is really bad. >> It is. It's not great. >> It has not been good. >> It's high use. >> Um because Yeah, because it gets so much use, which is great. I want kids to be able to run and use
055it. Um, other thing security for the modulars. Um, you know, we talk a lot about this the secure vestibule here and how that works um with our office staff. What kind of security will there be for the modulars? >> It's actually going to be an identical system. There'll be a secure vestibule. Uh, three points of entry to get out into the building. Uh, you have to get buzzed into the building, buzzed into the office, then buzzed out of the office, into the building. um the uh fob locks on every door um and um a full array of cameras on the perimeter and the inside of the building. So uh same same fire system. So it really mirrors everything that we currently have here. >> So we even have um like the office staff from Stevenson
056has a dedicated spot within the modulars. >> Yes. >> Okay. >> Yes. And they'll have an iPad they can use to open the doors. It'll have a camera they can see who's outside. >> Okay. Great. That's good news. And hey, another question for you probably Jim since you're standing there. >> You know, I walk my dog every day past this school. So, I examine all the things that >> Absolutely. >> Um, this corner of the building where they've been connecting stuff. >> Yes. >> I mean, it's it's a huge mess obviously, but there was also a point where in that big freeze where there was just like a mass of ice over there, right? >> I just want to make sure. Is everything okay? >> Everything's fine there. Yes. Yeah, that's been addressed. And uh
057basically what they were doing there is creating a um almost a heated area underground for the water pipes to come out of the building to feed the modulars. But uh that that works all been now successfully and uh it will be beautified when everything is when everything's finished. >> Great. Thank you. >> Have more questions. >> I just have a comment. I I think I know I believe Jim Haley and maybe Chris andor Jay and maybe some others uh went doortodoor handing out letters just bringing them up to speed about the modulars being delivered and you know this is going to really become a rally. Here's who you call if you have questions. There's going to be some traffic delays and I just appreciate that proactive move on all of your parts >> to the
058neighbors. >> Uh all of the neighbors as well as the businesses on first. Thank you. Yeah, thank you. >> It's great. >> It's exciting >> and good collaboration with the city of Grand View. >> Yes. I was actually >> also they're allowing us obviously to use that park which you can see is >> needed >> bearing some you know construction blues if you will. Um so appreciate that and also just joint communication and >> yeah they've put out a lot of notices about the sidewalk closures and about expect so that's been a success. Thank you. Thank you. >> Thank you. >> Nice job, Chris. >> Yeah. >> Welcome to the team. >> Yes. >> Oh, and by the way, Jay and Andy, great job with your first hard hat updates. It was like seeing the
059the whole back together again. >> The hard hat updates soon. I'm sure he >> he's been warned. >> Okay. >> He's been warned. >> Just call in sick that day. >> Steve, Josh, do you have anything else for us? I do not. Thank you all. >> Thank you both. >> Thank you all. Have a good evening. >> You too. >> All right. >> So, I mean to go back to how Andy started this. I mean you all are aware of what we plan to do and that under construction coming up here in the agenda. We have a first read um basically that would authorize us to to move forward with um that south end piece of the athletics complex that wasn't originally a part of the plan. Um, and as you know, but I want
060to say for any community members who might be watching, we have set aside money for this. Um, you know, when we were thinking it through that, I mean, for one thing, we didn't want to get through this project and not have new restrooms. Like, that would have been terrible. So, >> so we'll get to that part in just a minute. Okay. Um any discussion on the building and department reports? >> I I do have just one question. The um I remember maybe it was our working session. We talked about like a newsletter to the community about phasing and what where are we with that? >> Yeah. So um we will uh we we this spring our newsletter will be a facility planning update >> all things facilities. So that will include, you know, a modular
061update. >> That will include an update on Stephvenson >> to include, you know, timeline renderings. That will include a phasing construction schedule analogous to what Jay presented. Uh it will include the Oakland Park extension. Um you know, and and so when uh Haley, what would you say a May? >> It would be before May. April >> because um mailboxes in April because May 16th we are will open house at Stevenson for one last look now. Um as you can tell a lot of decisions are somewhat fluid sometimes. So we want to make sure we have exact information as possible before we put it out to the community and also that news will encourage people to check the website as well. And and just the other thing that we've been talking about but haven't really widely
062shared because we don't we don't have it firm is some type of potential ribbon cutting or groundbreaking >> um you know at Stephvenson and potentially the athletic complex. You know again we haven't landed that yet but we've had preliminary discussions about it. Did we also talk about in May at the board meeting we were going to talk through a little bit of >> the >> forgive me traffic flow logistics here's what the module is and we were gonna maybe invite the Stevenson parents >> yes so Jim Buffer >> Lisa Sullivan Matt Wyan and Anthony Petta will be presenting to the board I think it is in May. I can't remember if it was May or June. I'm sorry. But it's either May. >> Thank you. It's May. Um, in essence, it's all things logistics for
063the 26 27 school year in which Stevenson Elementary will be housed over here. >> So, it will include staggering drop off times, pickup times, traffic flow, where drop off is, where pickup is for Stevenson, for Larson, for the high school. It will include um things like a increased number of uh part uh drop off pickup monitors. It will include where lunch and when lunch will occur >> uh for both buildings, Larsson and Stevenson. It will include a special schedule or related art schedule depending upon what term you're more familiar with. So, you know, where do you have gym? Where do you have uh Spanish? Where do you have art? where all of those things. Um it will include um well that's that that's a big piece of it. >> It is a big um we
064actually met this morning to review emergency drills for Stevenson in the next school year and working with our security consultant on that. We'll have a whole new plan for the state of Ohio. But um quite a bit of time and thought has gone into this and and uh I think we're ahead of the game right now and have I agree. And so, yes, they're they're going to those three will present to the board the plan. I think I've shared some a good bit of it. Um, which is important, you know, and and one of the other things I wrote down is is when the modulars are, you know, open, which I'm not sure what date that would be, it would be in this community, I think, well received to to do, you know, two or
065three open houses for parents and kids. um you know once it once it's you know approved for lack of a better word um because I my I my sense is that they're going to find it >> very nice quite frankly um and so I think it would it'd be a winwinwin to get people in. >> Yeah. Give them enough time they can back out of their private school that >> Yeah. >> once they realize it's not that bad. >> Um there could be a robust meeting in May. Yeah. Yeah. >> I'm sure you are already taking this into account, but I know like parents who have kids at both Stevenson and Larson are going to freak out a little bit about the idea of stagger drop offs. So, >> yeah. So, we have a plan
066for that actually. Yeah. No, that's a great that's that's a great Yeah. Yeah. That's in there. That's in there. >> Thank you. >> Got a superintendent report. >> Oh, yes. Okay. By the way, uh Chris in Jay, I'll just tell you, um I was on a little uh trip with my wife and I left on Friday and got back today and I drove around and when I left there were no modulars. So when I drove around today, I was like, "Oh, wow. This is real." Um so very exciting. Hey, great job. Also, really appreciate it. >> Um really appreciate it. >> Thank you. Okay. Stevenson Elementary will host its first family steam night on February 26th. At Larson Middle School, the Sources of Strength Peer Leadership Group coordinated February's Bobcat groups centered on themes of
067kindness. Students are busy organizing schoolwide events and campaigns to foster kindness and strengthen community culture. The first seventh eighth grade career cafe took place during lunch on February 5th. featuring Jay. Oh, he wasn't here. Toadina with Alfred. Appreciate their collaboration and all that they do to support um our students in student learning. Um want to thank our amazing facilities team. I think all of you know we've gotten a lot of snow in the last many weeks. >> And um that's a lot of work, long days, early hours, hard work. Um, so just appreciate Jim and your team, all of the work that they've done. They've done a remarkable job. Uh, so thank you, sir. >> And it got cold. >> Oh, man. >> I don't know what was worse, the cold or the snow. >>
068Yes. Neither. >> And also glad we were back in school on Thursday and Friday when many others were out. Uh, some may disagree with that, but I was glad. >> Thank you. >> Um, modular classrooms obviously are arriving. So, uh, very, very, very exciting. Appreciate the great report and update, uh, that we just received. You know, I think that is kind of outside of Stevenson, you we all are level set now in terms of, uh, where we are in the process. And, uh, the the drawings for the concessions and restrooms, I I had seen on my phone, but I hadn't really seen them. So, we're we're up to speed. Uh just a reminder, February 16th, no no school for students. Observance of President's Day. March 23rd to the 27th, no school for spring break. Uh
069coffee and conversation this Friday at 8:30 a.m. just outside the central office. Uh Gran View Heights Marble Cliff Education Foundation will host the Little Grand Event Encore Saturday, February 21st at from 7 to 11 in the Grand Market featuring electric app I'm sorry my I'm using these transition glasses which I've ju this is like I've never had them before. I just got them >> literally. And so I've always only had readers and I got to tell you I am seriously struggling with these transition classes. I am not even kidding. In fact, I'm thinking I'm thinking about getting in my back my backpack and getting my readers. It's that hard. >> Um, okay. Eclectic appetizers, cool cocktails, >> an online auction, and the ultimate DJ driven dance party. >> Oh boy. purchase tickets. Uh I I've
070purchased mine. My wife and I, Debbie, we're going to go. Very excited. Uh Grand View Heights High School Performing Arts Department presents Disney's Little Mermaid March 5th through 7th in the high school auditorium. Come see our 70 or so talented students under the sea. I will tell you, I attended last year's and it was fantastic. And so I earnestly uh suggest if you didn't go last year or you haven't been, you should make time to go because it is awesome. Um let's see here. On March, this is my last on March 12th at 7 p.m. plan to attend Paths and Passions, real stories, real careers featuring Jenny Britain, which I think is Jenny's ice cream. >> Yes, it is Jenny. and uh Carmine Rouso Jr. who I'm not sure >> he's a community member. >>
071Yeah. But I'm not sure what his I'm sure he's achieved tremendously with the city a lot on >> it will be engaging evening of Grand View Heights High School studentled conversations with professional sharing the real journeys behind their meaningful careers. That sounds wonderful. >> Uh the community event is in at the Grand View Heights Schools, Grand View Heights Public Library Collaboration. Lots going on. >> Anyone have any questions for our superintendent? >> Thank you, Andy. >> Um, so under construction, the core team committee report. Um, I mean, we went through a bunch of it just now with our >> Didn't we just do, >> but I would just say, I mean, really, there's nothing new that wasn't just covered by all of the people who presented, but the the big things we talked about were
072the changes that you just saw. The the roof, the gabled roof was a huge change. No, >> it's great. >> I don't know how you guys feel that. I personally felt like it did a lot to make that look I don't know more in line with the high school. >> Agree. >> Huge improve. Love it. >> Yeah. >> And I really like >> bad to begin with. >> No, it wasn't bad to begin. But I like this better. >> I do too. >> I like the opening where you can see through to the to the covered patio space. I feel like that's going to look really nice. And I was happy with some of the changes. Um they're going to increase the width of I don't know. It's not necessarily speed table, but the um
073but it's kind of a speed table right there outside of the high school where it's brick to make it like nice and wide and and pretty across there. Um one thing we did talk about, this was not on my radar, but maybe maybe so you were aware of it, but um it's okay. It is what it is. The budget and the phasing right now has the new fencing >> only around the part of the field that we're touching. >> I was not, by the way, Chris just told me that before this meeting. basically around the the baseball field and that back piece. The new fencing for that is not covered under this portion, which might look a little funny to have some new fencing where it's going to be nice and pretty and then some
074where it's still the old chain link. But with that said, >> if we invest in that in advance, which I guess you could, you would probably be wasting your money in that when we ultimately do the baseball field, you would have to get rid of it. >> Yes. Spending money backwards. Yeah. No. >> So, I just But I just want everyone to be aware because it is probably with this nice new athletic field, it's still going to have a little bit of wonkiness to it. >> Contrast effect. It's going to look worse. >> Yeah. Yeah. Yeah. >> But it'll be temporary. >> I need to process that more. I'd be interested in hearing what you said. I mean, Chris literally told me that right before this meeting and I'm like, huh? >> I know. >>
075That was my initial thought. um not for the good, but that isn't to say it might not be the right call. >> And I don't even know how you join the new up to the old how there's I'm sure they'll >> So in essence, imagine like a large black rod iron fence >> which is planned or was or I thought all the way around that complex and then it stopping say >> 10 feet uh north of the central building. It's gonna be past the shop hut and stop. >> It's gonna stop at an entry point. >> Yeah. >> So where a car could come in a gate, >> one side would be one fence, one side would be the other. >> There you go. >> Figure it out. >> Yeah. I mean, not the end
076of the world, but something to think about. >> I I think it's a messaging around, hey, it has to be this way so we're not spending money foolishly. We do the >> I think that's a very valid argument for two years of aesthetics. >> Yeah. and fencing is not cheap like you know so it would be a waste of money >> yeah that's fair those are very valid arguments >> so those were you know and then there's a lot of um we talked about furniture well I guess it's still called furniture but really the outdoor furniture that's going to be >> um like the patio seating we've talked about some a mixture of high tables and low tables some with umbrellas fixed umbrellas some without there's even been talk of like um almost like a
077bar top where it sort of just lines an area you can just stand there and rest things on top of it. Um, but yeah, so there's a lot of talk about stuff like that. I think can you think of anything else I'm missing and then we're talking about the the presentation for today that just happened. So that's about it. Um, and so that brings us to the first reading for this athletic complex south entry plaza project. You all know what that's about. Um, is there anything that anyone wants to discuss on that right now? We won't vote on it until our next meeting. It allows anybody in the community who's got questions um or concerns about it to reach out to, you know, Andy or board members um to talk about, but it would basically
078be authorizing us to go ahead and move forward with that south end piece. Any discussion? >> Okay, we'll move on to business and finance. Um Beth, do you have a presentation? Yes, I do. Um, so I'm gonna share some quick financial highlights and then touch on, um, our updated financial forecast. So, um, just kind of looking at our general fund, uh, first of all, so through the end of January, we are right where we expect to be in terms of our budget. So, the the tax revenue, normally we would have um started receiving advances by now on our first half 26. the the timeline on the first half 26 has been pushed back a little bit and I think part of that is because of all the new property tax legislation and the the counties
079getting that implemented and getting it done um according to all the statutes and so the department of taxation has approved a little bit of a delay in that. We have gotten the first advance as of now um February 4th and we have we'll get another advance in two weeks. the final settlement will be closer to the end of March. It'll be a little bit later than than um than what we've had in the past. And so the taxes, the the state reimbursement, the Grand View yard are all tied to that that timeline. So you'll see those numbers about, you know, about half um where we're at right now. And um pending that final settlement, you'll see those numbers go up. State funding is right where we expect it to be. Interest earnings for the fiscal
080year are about $642,000. Um expenditures were about a percent and a half under our fiscal year-to- date budget. So that's good news um for the the point in the year that we're at. 56.9% is where we're is where our actual 58.3 is is kind of where we're at in terms of the end of January. So that's good news. our investments um interestingly our US bank account and our Star Ohio account are exactly the same um as of the end of January. And so we we continue to see that Star Ohio that liquid um account tick down a little bit. Um it was about I think 3.92 at the end of December. So um you know that's expected that we're going to see that kind of gradually um decrease. Uh looking at our other levy funds,
081our permanent improvement fund has an unencumbered available balance of about $318,000. And the projects that we are currently in process, uh phase four of that interior design plan. And again, so that is some of the common areas, the athletic um hallways, the the art um hallways, some music um common hallway areas as well. and then the um uh a little bit of um money to be used for a sound system for the softball field and and then some um a little bit of signage there as well. Um just kind of recognizing that as the home field for the the Bobcat softball team. Uh the construction fund, our interest for the month, um just under $85,000. The project to date is about 1.3 million, excuse me. And that's net of the the investment fees. >> Our
082bond proceed balance um about 67.4 million. Um you know, I've talked about the last few months as we get closer and closer to to June and and things start um moving more quickly. We'll see that balance of course um drop a little bit uh quicker than what it has so far. The construction um investment account is is just under 4%. Star Ohio again the 3.83. We leave just enough in Star Ohio to cover just the current bills that are due. So just about all the money is in the the US bank account. Um and then so that kind of wraps up what I wanted to share in terms of just some financial highlights. Um I wanted to touch on an update to our financial forecast as well. the the if it seems like we just
083talked about the financial forecast we did, the Department of Education has changed the the deadlines for filing those. In past years, it has been May and October or May and November. Um, and so the the new requirement is the end of February. So it's it's several months earlier than what we typically do. And the the challenge kind of from my perspective is some of the information that we have um a little bit later in the spring to incorporate into that forecast historically is not available this early. So there's very little change to it, but we still have to file it at this time and and and with the information that that we know. Um just a quick recap, you know, that it's really the the um the state has changed some of the parameters of
084that. It it used to be called the five-year forecast, it's now essentially a four-year forecast. Um, you know, I think my my personal um opinion on that is I I feel like with some of the the tax reform legislation that they've passed, the the year five looks so bad for some forecasts that that um, you know, at the same time they're shortening the, you know, the period that we look at. We are still preparing a five-year forecast. We'll continue to do that and monitor it. I think it's important to to um to do that and to be proactive and and know what's coming and and um so we we still do the five-year forecast. Reviewed that with the finance committee on February 3rd. So just a couple um uncertainties. Of course, the forecast is a
085snapshot in time. You know, we put that together with the best information we have, but there are a lot of unknowns. And so just recognizing that the the state funding um that's budgeted on a two-year bienial uh basis and and of course a fouryear or fiveyear period is going to include a couple bianial budgets that that haven't been adopted yet. And so there's always um a risk of that state funding changing. In particular for us, we are on what's called the transitional aid guarantee. And that just means over the years as our um property values have increased the the state views us as um as a wealthier district. And so then where we fall on the funding formula would actually be a decrease in funding. We would we would get almost no state funding. And
086so the transitional aid guarantee is something that has been in place historically to keep districts flat. So it prevents us from from having our funding cut. So I I always like to mention that because there is no guarantee that that guarantee is is going to be >> like theoretically. >> Yeah. >> Theoretically transition is in that word because it's supposed to transition you from one part of funding to another. I.e. it is supposed to decrease over time. In practice that has not been the case, right? >> Because legislators don't want to see their districts lose money from year to year. But its intent is that we lose money each year. Um that just hasn't happened. So yeah, the threat's always there. >> Yeah. Um so that's always a real possibility. The the good news is
087out of our approximately $26 million budget, our state per pupil funding is just a little over a million dollars. And so it it represents a little bit less of a risk to us than than maybe to some other districts where that amount is a little bit higher. Um proposed tax reform legislation, you know, we've seen some come through. there. You know, I don't think we've seen the end of that. Um, and so that that's something that that um we'll continue to watch and um it's it's possible that there could be some bills come through that do have a a more significant impact on us and and change these numbers. Interest rates of course, labor negotiations um are through 2028 uh subject to future negotiation beyond that point. And then um really the taxes, the Grand
088View yard, there's a lot of assumptions that go into that that uh property tax collection system, timing, um tax rates, reclassifications, all those things. So with all that said, um what I always mention is I like to to focus on what has changed. And typically in the spring forecast, I usually incorporate the updated Grand View Yard revenue projections and our health insurance renewal. Um, which is other than staffing is the biggest expense we have. Um, neither of those things are available at this time. However, I have had some um, preliminary conversations with our insurance broker. We've had an insurance committee meeting um just a couple weeks ago and what we do know at this point is that we're a little bit upside down um in terms of what we are paying to Anthem in premiums
089for every dollar that we're paying in. The the history so far for this fiscal year is they're paying out a $130 in claims. And so that's um you know, we're watching those closely over the the coming months, but the that um data that they have so far is is what they're going to be looking at to to to give us a renewal quote for next year. Um so we know that it is going to be higher this year than what we have seen in in quite a while. Um again, the insurance committee is um working together to look at some options. you know, what can we do to to um kind of help offset a large increase? And so, we have another meeting um with our brokers coming up um in a few weeks. We're
090going to be meeting again to to kind of look at some proposals and what impact that might have on our renewal. So, I share that just to give you some context. We do expect a large increase this year. We don't know what that is yet. I have updated the forecast with a little bit larger of an increase than what I had in before. So, generally, I put 10% per year in. That has been a pretty safe conservative um estimate. The the 10-year average for us has been has been about 3.5%. And that's pretty remarkable in terms of the the trend for health care costs. And so, um, you know, hats off to our staff and our insurance committee because over the years we have made some tweaks to to plan design to carriers to try
091to help keep those those costs down. And so, you know, those are going to be conversations that we continue to have um, you know, in the coming weeks for next year. But again having said that I have put in a um assumed a 16% increase and um incorporated that into the forecast for next year and keeping those 10% um estimates for the following uh years for the following three years. So that is the only thing that I have changed in this forecast. Um, I'm not changing anything else because the the financial results that I just shared a few minutes ago and you know in terms of our general fund, we're within about a percent and a half of on expenditures. We're right on track where we expect to be with revenue. And so there I
092don't really see a need to change um any of those estimates at that at at this point. And so um so that health insurance um for next year is the only thing that I have changed. Is that 3.5? Is that like is that a uh a mean or a median? Like >> that is ju just strictly the average change. So if I take the the increase or decrease each year the last 10 years um divided by 10. >> Gotcha. So okay. And but we've had big swings before. >> We have we um big numbers. >> So last year it was 1.75%. Um the year before I think it was eight and a half. That was the largest I think we've had. But in that 10-year period, the first couple years, we had a decrease. We
093had a couple zero. Wow. >> Um, and so, >> but it's been as high as eight. >> Eight and a half is the highest I think we've had in the last 10 years. Yeah. So, prior to this 10-year period when we we switched brokers to our current broker um when I came in, the the six-year average was over 15% per year. And so, I do feel like >> I thought I'd heard that number before, but no, okay. Yeah. Gotcha. So, I do feel like the the once we made that change, the broker that we have really really works aggressively on our behalf and um I feel like really represents us well and and helps us do everything we can to keep those those premium costs um at a minimum and I think the you know
094that kind of speaks for itself in terms of um that that 3.5% over the course of 10 years. Um just a couple reminders to keep in in um in mind. The the AE substation that the the development the increase in property taxes from that is not factored into our financial forecast. And part of the problem with that is we don't know exactly when that is or or has gone on the tax roll and we don't have values. And so, um, until we get some information from Department of Taxation that projects completed, that is not in our numbers. And so, we do expect some, um, an increase, not as large as what we thought a couple years ago or even, you know, six or eight months ago, but we we will get some growth from that.
095The Grand View Yard projections I mentioned are not in there yet. Um I have talked to Baker Tilly and they will um be starting in the next couple weeks on that and so we will have those numbers soon. Um I will update the forecast once we do get those and share it with the finance committee. Um if it's significant we will I'll bring it back to the board. So we can always file more than those two times a year but but the minimum is the the two times that I mentioned. Um, and then the last thing to kind of keep in mind, we and and we've talked a little bit about the south end of the athletic complex tonight. Um, last June, um, kind of in the midst of some of that that legislation that
096we didn't know the the final outcome, um, we set aside $7.2 million out of our general fund to make sure that it was not going to be impacted by legislation that penalized us for having a cash balance. And so we set that aside in a capital projects fund with the the intent that that that could be used towards funding phase three if we move forward with that. And if we didn't, that money could at the board discretion be moved back to the general fund. And so um so the numbers that you see in the forecast um are a little different than what we're used to a year ago when we had that additional $7.2 million in there. So, just a couple things to kind of keep in mind. >> One one question, sorry. The I
097probably asked you this before, but is the AP money once it does come in, is that unrestricted? Could that be used for operating or is that only >> Yeah, by definition, it'll come in as property taxes and it goes into our general fund. Great. Yeah, good question, Kevin. And so, um, you know, kind of like our Grand View yard money that comes in as operating. the board can always set it aside for something else if you chose to, but by default it goes into the operating budget. So, just kind of um highlights again, these numbers look really close to what they did in October. Uh the only difference is that that health insurance number which added about $100,000 in expense to each of those those um four years the the f the um after after
098this year the the following four years in the forecast. And so cash balance in year five again um uh is about a negative 4.1 million. Um the forecast in October is 3.7 and and again that's the health insurance um difference. Um local revenue 89% of our operating budget. Salaries and benefits just under 80% of our budget. Um those are ve very typical and and very consistent for us. Um uh the pie charts just give a kind of a representative representative breakdown of the those revenue sources. Um again revenue you can see property taxes in blue, Grand View yard, the other um you know so large portion of our revenue is coming right from from um local sources. little bit of state funding, 6% um 5% of that property tax reimbursement. Um and then again, salaries
099and benefits just under 80%. That's very typical for a school anywhere from 75 to to um 80 to 85%. Um the transfers for the subsidizing the 2018 bond levy, you'll see in that kind of salmon color. So that's about 4% of our budget. And so that's all I have. >> Any more questions for Beth? >> Thank you. >> Finance committee report. Would you like to? >> Sure. We um you got a great indepth look at what happened in the five-year forecast. We talked a lot about that. Um the other thing that we did talk about and Amy Gardner came and spoke to us. If you look at item number 10, uh, kids club fees, that is they're going up essentially 2%. And you will note that their kids club fees are um they're lower than
100like if you were to do about any other um child care summer programs in the area. We always do um Amy always does well to try to keep it within balance, but uh we do have um about a 2% increase and a lot of it goes towards activities. Uh there's been increase in staffing payment to help retain, but that is right there. Um between the five-year forecast finances in Ohio and the kids club, that was essentially what we talked about in finance. >> Yep. this fine. >> Yeah. >> Is that a 2% increase or a 10%. >> Approximately like depending on each little piece like one's like 1.9 and other one's 2.6 like but it's all around two. >> But they are they are cheaper than where anywhere in the >> she gives us like
101a nice little chart where she like literally looks at you know Grand View Parks and Recck, Upper Arlington, like other local areas to say this is where they are. This is where we are and we are a deal frankly. given it away. >> But >> so yeah, so we got that to vote on >> but that in the kids cook the essentially we it looked a lot prettier in our pocket but yes forwarded nice little chart and garden as well. Yes. Okay. Uh so okay, under business and finance uh nine C recommendations for approval one through um 10 and that includes the kids kids club fees that Molly was just talking about. Um everything that Beth was just explaining to us on the uh financial forecast um along with a host of other things. Uh
102is there a motion to approve that? >> So moved. >> Second. >> Okay. Any discussion? Can you call the role? >> Mrs. Gart. >> Hi, >> Mr. Gustay. >> Hi, >> Mr. Olinger. >> Hi. >> And Miss Wasmith. >> I >> Okay. Under personnel um 10 A one through 12 there. Motion to approve those items. >> So moved or second? >> Second. >> Okay. Any discussion? >> I do. >> Okay. >> I just want to take a moment and recognize on here. We'll more formally recognize him down the road, but Rob Ballinger, longtime Grand View Heights High School social studies teacher, has officially announced his retirement. And he is just a wonderful human being and uh both inside and outside the classroom and does a lot with athletic supervision and just is a really wonderful
103person. Carla Hayes, I mean, who is uh a longtime Grand View Heights High School is teacher, also one of the truly kindest persons I have ever met in my life. Uh, and Scott Heath, Middle School Music, is also retiring. Just a wonderful person. Uh all three of whom have probably each been here oh I would guess uh well well they're all three in or around probably 32 years of service but I would say all three have been here at least 25 years and some more than 30. Um so we'll miss all three of them but congratulations. And then I also wanted to just mention Nicole Freeman has resigned because she chose to take a job at a hospital um where she's able to earn a little more money, but she was wonderful and we'll miss
104her as well. >> Thank you for that. Yeah, I didn't realize some of those retirements >> and we uh what is it? Uh June, is that Haley? We usually officially recognize these May. Thank you. >> May May is gonna be a big Yeah. Yeah. So, we'll have a you know, we'll we'll invite them and their families and all that, but it's it's nice to mention that here nonetheless. >> Agreed. Agreed. >> Okay. Um, anything else? >> Can you call the role? >> Mrs. Gart, >> hi. >> Mr. Gusay, >> hi. >> Mr. Olinger. >> Hi. >> And Miss Wasman. >> Hi. >> Is there a policy committee report? >> Nope. We didn't meet. >> Okay. But we do have some items to approve that were a first read last month, correct? Okay. So, is there
105a motion to approve 11B1? >> So, moved. >> Is there a second? Second. >> Any discussion? Hearing? None. Beth, can you call the role? >> Mrs. Gart. Hi. >> Mr. Guay. >> Hi. >> Mr. Olinger. >> Hi. >> And Miss Was >> I. >> Was there a teaching and learning committee report? >> No, we didn't meet. >> Okay. >> This is how we wrap this up. >> All right. Cocurricular activities and extracurricular activities 13A one and two. Is there a motion to approve those items? >> So moved. Do I hear a second? >> Second. >> Any discussion? >> Okay, Beth, can you call the role? >> Mrs. Gart, >> I. >> Mr. Guay. >> Hi. >> Mr. Olinger. >> Hi. >> And Miss Wasmith. >> Is there any other business to bring before the board?
106>> Okay. And there is no executive session. So I think uh we can adjourn the meeting. Is >> so moved. >> Second. Oh, you beat me too. Call >> the role. Miss Mrs. Gart. Hi. >> Mr. Guay. Hi. >> Mr. Olinger. Hi. And Miss Wasman. >> Reluctantly. I I'm willing to make that motion. Meeting >> is adjourned.