001if we're looking at those types of of naming. So, um again, kind of kind of looking at specific naming of kind of largecale items for large money donations um I think probably needs to be again from the committee probably needs to be something that's um in a separate policy or a separate process. >> Well, corporation out there wants to give us 10 million, we'll change the name of this district. Yeah. And and I do think that um you know that was honestly probably a a pretty hot topic a few years back. There were a lot of corporations that were naming um you know especially like fields and and stadiums and things like that and and you know we have our own stadium that's you know Virgil Swarm Stadium which was tied into a monetary donation
002but I don't think that's kind of the same process as what we're talking about here. Um the other two items that are in the packet are just for your information. Um these are kind of drafts of what we had started coming up with um as far as like a naming nomination form for someone to submit. Um and then we put together a draft of kind of an evaluation rubric that the committee would use uh once that nomination form was submitted um to kind of again make a recommendation to the board. Ultimately, um the five of you will determine whether uh a building is dedicated or named um in in a way through that process. But this just kind of give gave us an idea of how we would kind of go through that process and
003then obviously make that recommendation to you as the five board members whether we would recommend yes, continuing to pursue as a naming or no um based on the criteria that we've established. >> Yeah. Um the other thing that we did talk about was um because a lot of these things are going to take kind of planning and process um what we were looking at is nominations or um submissions would be basically once a year. Um and when they came in that once a year then the committee would meet over the summer. Um right now we just kind of arbitrarily said by June 30th because if we are going to name a facility or do um you know some sort of a change there's a process that would have to take place as far as planning
004organizing and doing all those things. So those summer months could be used to prepare that for let's say it's a uh something that needs to be done in the fall or winter then that would give us time to do that. Um as long as that's nominations in for that date then it would be considered for that particular year. Um, and then obviously we would open it up. What we were thinking about was kind of setting like let's say April 1st to June 30th, accepting those uh submissions, evaluating it over the summer, obviously making a recommendation to the board, and then using that year to potentially process >> how they do the Hall of Fame. >> Correct. Kind of like and honestly, a lot of this was kind of modeled after what we currently do with
005the athletic hall of fame as well. >> So, any thoughts or or comments on that? Um >> I just have a question about how things come to be in in terms of being um determined for a dedication for naming. Is that somebody wants to name something after someone so they bring the item and the nomination of who it would be dedicated for or do we release uh information about certain things we're going to be naming in the upcoming year? How does that part work? I think what we had kind of initially talked about and this is why we need to get back together. I wanted to kind of get some guidance. But I think if if you look at the nomination form, um we're we're basically asking for what is the nominator information. So who
006is nominating this person and for what reason? Um and then whether it's you know geographical, whether it's an outstanding citizen, the justification alignment. We also asked for supporting evidence. So required they would have to have two letters from other individuals or in or organizations besides themselves. Um as well as um you know if it's like a historical thing, historical documents, things like that. Um and then that would be when we could potentially ask for additional information. So let's say there is um something that's specifically tied to that individual or that group. Um we could ask for that additional information if necessary. I don't know if that answers your question or not. >> I guess I'm I'm saying is that person bringing to you where they want that name? Like they're saying I want to dedicate
007the tennis courts or are we saying there are naming rights available for these certain facilities and we're taking nominations for them? >> I think we initially kind of again just through our first committee was it's kind of open for them to make that suggestion and then we as a committee would say yes or no kind of determining what that would what that would look like. Okay. >> So, my follow-up question then, if we are just going to have these kind of open uh requests for proposals every year, are we going to set a number that we are going to select for each year or are we just going to every year be like, "All right, well, we had eight that met the criteria and were great, and so we're doing tennis courts and basketball courts
008and library this year, or we only picking like the top three, or what does that look like versus having our own idea of like this year we want to focus on the tennis courts and the library and so we're accepting RFPs for the naming of these three spaces specifically. I can tell you just from the committee stance was again trying to make this um the nomination form and the the criteria and the rubric um to be extensive enough so that we're not getting just kind of I don't want I don't know what you would call it willy-nilly uh submissions of you know we want to name the the parking lot um after this person because they were the ones who spent the most time out there you know cleaning up the parking lot or I
009I mean I I We want to really make it so that it is a truly um it's it's a dedication of someone who has really kind of gone, you know, peggy bangy above and beyond >> um what would be the expectation of, you know, an employee, a community member, a coach, um an administrator, a teacher, you know, whatever it is. So, I think um we're probably going to look at I would say bolstering up a little bit just kind of what that nomination form looks like. This was kind of getting the sketch or the skeleton. Um the other thing is we're looking at potentially um adding a couple committee members um specifically kind of in the fine arts um because we have Missy Harvey was part of the committee as an athletic um but I
010think we need to look at some of the fine arts facilities because I think those will be ones that'll be uh potentially up for nomination. So, um, the other thing we talked about just from a committee standpoint was, um, you know, with the committee, we could actually invite someone else to be a part of the committee if it's something that maybe we as a committee don't have as much background information on as we we possibly need. >> I see it's a possible 12 points on the route. >> What's the cut off? I think the uh we said basically 10 to 12 was um strongly recommend um highly recommend 7 to nine would be recommend for discussion 0 to six would be do not recommend and then disqualified if they didn't meet it I think that's
011where as the committee we felt like it was kind of our process to vet >> and then as we submit to you we can say as we've vetted this this is what we feel like would be appropriate but ultimately um the five of you will determine even if we highly recommend and then you as a board say h maybe this isn't something we want to do right now um we can then kind of table that and and I think with the hall of fame committee um those individuals stay on there for um a time period and I can't recall exactly what it was but then at some point they would have to be resubmitted um if they don't if within three to five years let's say it's not something that's done or they're not um
012you know inducted into the Hall of Fame, then it would have to be a resubmission at that point. >> I think there there's two points that I'd like to make in this one. We don't want to turn around that everywhere every building all of a sudden is named after this person. I think I made a joke that I didn't want it to become NASCAR, you know, where where uh you know, buildings have lots of different labels. Uh but additionally, we want to make sure that any signage or things are uniform. So that's going to have to be purchased by the district through our um capital improvement dollars. So there's only a certain allocation, you know, that we have each year that we can dedicate to that particular piece. So that's going to limit to the
013scope. Uh suggestion that I might make is, you know, while the board could receive the full list of who nominates, you know, or who submits a request. Um just an idea that I have from my seat, and obviously I'm not on that committee, but just from my seat, that the 10 to 12 point, those highly recommend are the ones that are brought before the board for a serious consideration and vote. that I think we need to have that high bar. >> Yeah. >> For what requires that. Um I I I just that would be something from my seat that I think would be really important. But I think the dollars that are available would also limit Yep. >> how many could be approved in a year and what that looks like. You know, sometimes families
014as part of it, especially if it's a deceased person, you know, they like to provide the financial, you know, compensation for that signage or whatever those pieces are. So each circumstance would have to be evaluated differently. But we can't just go, you know, and start uh approving so many that we financially cannot pay for out of permanent improvement. >> We can control. >> Absolutely. >> If the committee brings us 10, >> correct? >> Say now we just want to do one. >> Correct. >> We don't want to do anything. >> I agree. That was my follow-up question that I was going to ask is what is the cost of renaming that's associated? And that's going to look different, I would imagine, based on the space. >> It does. Um, and so thinking about the budget
015and the fiscal year and how that runs and how many we can actually afford to rename. Plus, I think that, you know, if you're if you're even if we have the budget, if we're accepting, you know, six per year, then you again get back to what Mike was talking about in terms of watering down the meaning of it um or looking like a NASCAR >> Yeah. >> car. >> And we want to make sure this is prestigious. You know, this isn't we're not giving out six to 10 a year because that dulls the value of it. this should be a a very, you know, uh, renowned process in my opinion. And but I I to me that was kind of the thought where you guys get the list of all of the people who are
016submitted, but then these are the ones that were vetted at the 1012 for serious consideration, you know, in that calendar year and and we can present what those financials look like because you are right, in some places it's a tiny plaque, you know, in others it's a sign, you know, that costs more money. And I think all of those factors have to be presented to the board to determine whether to move forward or not. But I think this is a great start down this process and putting some guard rails up and a a piece. What I see is this will generate a lot of interest, you know, at first and then I think it will be more of a trickle as opposed to uh, you know, different things. And I think putting some parameters on
017the years of of uh separation before a nomination, I think that's really important. So if it's three to five years after someone is deceased or three to five years after they've parted from the district, I think that gives that to remove the emotion of it so that every time someone passes away, you know, it's not, well, why aren't we naming a person a building after that person or why aren't we that it can just get really convoluted and our intent with this is never to hurt anyone's feelings. It's never to pass any slight. So >> So what we'll do is we'll kind of get back together here in the next couple weeks. We want to obviously get kind of again some more thought, but I I did want to obviously tell you kind of where
018we were at and and try to get some answers to a couple of those questions because we want to come to you with a product that you can say, "Okay, yes, go forward with it." And then that way we can start um you know, putting this out for individuals who potentially do want to do um nominations. >> All right. Thank you. >> Thank you so much for appreciate the presentation and the information and the discussion. I would like to consider a motion to go into exec session to um talk about um consider an investigation of charges or complaints against a public employee official, license or student. Also to consider the sale of property at competitive bidding. Do I have a motion to go into executive session? >> Do we need a motion? Yes. >> So
019move. >> Second. >> I'll second. >> Mr. Frasier. >> Dr. Hopkins. >> Yes. >> Mr. Davidson. >> Yes. >> Dr. Copus. >> Yes. >> Miss Matthews. >> Yes. Thank you. >> Yes. Uh, President Matthews, it might be important to note we do not expect any business when we come back from executive session. >> Okay. Today. >> Yep. We don't have any um business that when we when we can adjourn back, we won't have any uh business to discuss. We will be adjourning the meeting.