001Dixon. Mrs. Ortiz present. And Mr. Pearson here. Madam Treasurer, are we in compliance with meeting requirement rules? We are. This meeting is a meeting of the board of education in public for the purpose of conducting the school district's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in the agenda. Please stand for the pledge if you are able. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [Music] Do you have any correspondence this evening? I do not wave of the reading and approval of the minutes. I need a motion, please. So moved. Second. Roll call. Mrs. Sabowski? Yes. Mrs.
002Craig? Yes. Mrs. Ortiz? Yes. And Mr. Pearson? Yes. Okay. We're going to have a discussion about the athletic facility at this time. Hello. Good evening. Good evening. My name is Russell Gayard. I'm with GPD Group architecture and engineering firm out of out of Akran. Um, we had the privilege of being asked to help the district come up with a committee that would help start the conversation about a committee that was generated last year about how to bring back athletic facilities to Geneva. uh with me and they'll do their own introductions some members of that committee because I think it's best to hear from the voices of within Geneva as also in mine. So for introductions purposes we have Jen Jovon Kevin. I'm Jovon Sanchez. Jennifer Crossley athletic director. I'm Kevin Hutchkins. I'm a parent uh
003an athletic booster and a civil engineer by trade. Michael King, High School principal. And so tonight, we're just going to give you an update on where we're at with that committee. Uh share some of the exciting um plans that we've generated thus far throughout the committee meetings that we've had. We've been working on this since about February. So, we're at a point now where we've started to generate some cost estimates, had some more feedback from the committee meetings, and uh really excited to share where where we're at at this point. Um thus far, not only have we had the meetings, but we had a chance to survey the parcels just east of the high school. So we kind of understand what the the entire campus looks like and that gave us some knowledge about where
004uh we can start to plan for future athletics here. Um so when we dive into the plans there'll be a lot to share, a lot to chew on. Uh the committee and some of the members are here in the audience. It's great to have that feedback and such uh u great uh I guess attention and care for what happens in Geneva area schools. So just a quick agenda. we're going to talk about what that committee had to say. Uh it was a lot. So it was important for me to document what was heard, share that update, come back and it was a really organic process. And so what we're sharing with you is kind of where we're at currently. We're going to talk about why here, why now, and why it's important to think about
005this, what is looming around the corner in terms of leases. Uh we'll talk about some of the relevant experience that GPD has in athletic facilities. We'll talk about specifically the vision of Geneva Area City Schools and the athletic project or potential project and then happy to answer any questions that the board might have. Um so the committee was made of 20 people maybe a little bit more but this is the list. It was amazing because we had community members, we had coaches, we had parents, we had an engineer, we had athletic director, administrative folks. Uh it was an amazing group of people that came out of their day to spend time and talk about this, how important it is. Um Jen, do you want to talk about how this committee was assembled? So um as
006Russell touched upon, um we start the started for those that were not around last May, uh the board invited everybody, um in the community to start coming to some community meetings. Um and we took all those ideas. So it was a great start for this uh committee. Um the way that I came up with uh I was asked to come up with this committee is uh I started talking to a lot of people. Um I wanted to take a snapshot of people from um our entire school community uh for this master planning committee. I felt it was important to get as many people from all around the district that had all kinds of connections with people in the community. So as Russell said um we have had one coach from each sport that would use
007the facility um represented. Um we had uh student athletes, two sophomores, two juniors. Um uh a few of the stakeholders that attended this the meetings last spring. Um we looked at community members um involved both in the youth youth sports that might be displaced if we did put a stadium up here um or um youth sports that would want to use the facilities. Um we had Geneva Council members. Um we had uh Geneva Music Boosters representative and an athletic booster representative, a board member rep. um senior class adviser. Um so people that would all have some say in whatever they did and um and what would be needed is how we came up with this committee. So as Jen said, this committee is pretty similar to what we had before uh with some nice changes
008on this committee. Additionally, we had uh input and guidance from Dave Riley, our interim superintendent, uh from Shelley McDerman, our treasurer, and from Michelle Craig, our board president. And thanks to the board, we also had the expertise of Russell Gayart and his team from GPD Group to provide uh more refined design and cost estimating. And so, uh the the various options that you're going to see here shortly have been through pretty rigorous debate in this uh committee. um and what we're presenting or what we feel are the most appropriate. Uh and just so you know, this presentation is not meant to be a polished sales pitch. Uh we're up here just trying to give you an honest honest representation of our findings. And for me personally, I'm really grateful to been a part of this
009and I'm grateful to everybody else that had input and looking forward to making one step closer to bringing this to reality. All right, so um we're going to start off with Um why now? Um so I want to start with Jovon. Um Jovon is a junior. He is a cross country and track athlete and he's going to give us our his perspective um from an athlete on competing and practicing right now. Good evening everyone. I'm here to talk for through the eyes of a student on why we need a stadium. As you all know that Geneva is the one school that does not have a stadium and my peers and I have longed for this since since kindergarten. We've always wanted a stadium to call our own because Spire, as much as it seems as
010it's gilded and brings us much opportunity, as the years go on, it's hurting us and we're in dire need of a new initiative to bring connection within our community. You guys know that Geneva, we are such a tight-knit community that all of us work together for the hopes of our students, for our elderly, for everyone. We're a really good community and we're all founded on good morals. And with this stadium, we can help bring morale for everyone. Because even though the stadium isn't going to primarily benefit my generation of high schoolers, it's to help the next generation of [Music] Geneva through Spires. through practicing at Spire, it brings a lot of problems and issues, whether it be from over um over like planning with other other teams and everything that correspond to other uh sports
011teams in our area, whether it be for the band because the band has to pack up all their stuff and bring it all the way down to the end of the football field. But we can go on a plethora on why Spire is so bad to us. But the thing we have to keep in mind is the safety and what our students need. Because even though like I said before, it's not going to help my friends or I right now, but it's going to help the future of Geneva. And we hope that at least at least it can help the future generation of maybe my kids to have a place that they can call their own and have their own memories built upon a stadium. And that's why we and a group of the most
012intellectual people in our area both correspond and bring stuff together to help broaden the image of what we can be together. Thank you. In addition, why now? Uh, our free usage agreement um with Spire ends in June 2027. Um, Spire is growing and adding more sports and also athletes. Uh, the time in which we get to practice is always in question. Uh, the use of locker rooms and storage is in question. Soccer coaches carry everything um all season long in their cars, back and forth to their jobs, um, back and forth to the school. Um the travel for the students um and parents uh back and forth to practice is a daily issue. Um often our teams have to share a field just to be able to have practice. For example, our JV and varsity
013girls team might have to share the uh football/sock field with the JV varsity boys soccer team. So they're only on half a field. And while that is okay in a pinch over and over, that is not good for any athletic program. Um we I'm going to use the word kicked out. Um but we are removed from uh practicing there at very crucial times. Uh for example, this uh this week um we are preparing for districts for track and we cannot practice at Spire um due to their tournament or NCAA um meet that they're having. So therefore, we have to find alternative places for our kids to practice um to prepare for one of the biggest meets um that they have in their entire uh spring season. Um uh parking lots um are not the easiest
014to to man um as well. Um all right. So um why here at Geneva High School and why not Memorial? Um we're always hearing why why we can't we just go back to Memorial. So I don't know how many of you remember uh the flood of 2006. Um, but I wanted to uh show a couple pictures. Um, so this uh was Memorial Field. Um, that top picture on the right is actually the home stadium uh or stands. So the water is up to the first row, which means it's about waist, a little bit higher than waste uh is how deep it is. So everything that was down there would was a complete loss. Um the football um everything was lost for football including equipment, all the uniforms, the shoulder pads, the helmets, um the track
015equipment like the pole vault pits, high jump pits, um hurdles, uh boosters. Um they had uh four stands down there. They lost everything from friars, popcorn makers, refrigerators. Um I I was not here at the time. Um there were probably any of us. Um but the amount that was lost um was quite substantial. Um so because of this um memorial is considered a flood plane. Um so it is not insurable. Um so rebuilding on something that's insurable would not make a whole lot of sense. Um let alone the size is not adequate for a stadium. Um you would not be able to put a football field and also an eight lane track. Um, so whether you bu put all that money into one sports facility, we would still have a team and sport that is
016displaced. Um, so let alone no parking either. So um, it's really does not make a whole lot of sense to be able to try and use Memorial Field again. So you could touch. Um, so, so what we heard, I took good notes. I asked for Q cards. Write down any thoughts that you had. I was kind of just a in some ways a consultant, but in some ways, a marriage counselor in the relationship with Spire and sometimes, and just asked everybody to share your thoughts. And I heard a lot of things about being a community asset. How can we extend the life of these fields? How can we play on them more? Extend the season from the shoulder seasons when it's wet. So, we started talking about turf, grass, those options in terms of the
017softball. Um I'm sorry in terms of the football field, soccer, practice fields, there were a lot of discussions about that. So just some of the things I heard from those initial committee number one meetings I I wrote here. Um football and track, I'll just read them because they're important. Uh football and track is important. Soccer practice fields for the community and school use. Um a disc golf course. There's a lot of area out there that we surveyed and community can use this in a number of different ways. We thought it was important at least in this initial step to include as much as we can for the community to use. There's going to be some um demographic that maybe ask for some uh funds to pay for this facility and the amount of amenities we
018can include in that plan is going to not only um extend the life of this but also um grow some legs and get the attention of people that are going to be voting for this. We want to make sure the amenities are for everyone. Uh we heard about pickle ball courts. Um start small then add later. We want to make sure there's community assets, a band area and storage. Um, Geneva deserves a place to call home. We I made sure I wrote that in caps. Uh, safety for our students. I heard some of Javon's stories about a student that got in a car wreck coming from Spire. Obviously, if that distance is shortened from Geneva High School to the fields directly east, uh, obviously you're you're shortening that chance for something to happen. Um, multiport
019improvements, spire contract, and memorial is not a viable option that Jen shared. And if I missed anything, please uh, jump in. So why next door? It's number one uh the utilities. When this uh building was built, the utilities were uh paced out over in that direction um for possible future development. Um, and there are some conversations about when this building was originally planned that the original foot footprint was actually set off uh in that direction another 40 to 50 ft and the utilities ended up out there which either way at this point that's to our benefit to build here. We greatly increase our safety. We increase our safety because at Spire, yes, it's a nice facility. However, we have no control over who comes in, who comes out. Here we have cameras. We would have
020fencing. We would have our own folks being able to man all the entrances, exits, etc. We would know who's who and uh what's what. Um we would be able to use the facility during the day for our classes. Um where's Mr. Bar? Yeah, there's Mr. Bar. I knew he would be here. Mr. Barvo, wouldn't it be better for your egg drop yesterday if you could go to the top of a stadium and drop an egg instead of having to go on the roof? I wouldn't have to throw them down. Yes, exactly. So, it would be used for PE classes, of course, football, soccer, track, etc. But we would also have other uses for our stadium. It would become a home for our students. It would become a home for our community. Um, if you think
021about band, you know, our our band is growing again. We have sable leadership in our band and we're seeing kids flock back to it. That band has to pack up every single Thursday and Friday just to be ready for Friday night. So, they have to cut their practice short on Friday. They have to jam everything into that trailer. And it's kind of like Tetris if you haven't seen it. It It's a whole big deal because we don't have space for storage over there. And if uh Coach Shimsky was here, he would even tell you that what little storage we are guaranteed to have is constantly in question because last year, I think it was two different times, we got a note saying you had to have all your stuff out by tomorrow because they were
022going to paint. So, we need control over the space for our safety, for our usage, for their ability to use, for our ability to grow, for our ability to have a place called home. Um, again, Spire is nice. I've run it all around uh working with your students. But please tell me if you ever had a thought that anytime any of the events you went to, it felt like home. It felt like a Geneva home field. Do you ever feel like you had homefield advantage on anything? No. No. Um, and again, if we wanted to get deeper into safety, I'm more than happy to, uh, go into that. But, you know, um, temporary gates, lack of camera access, we only have so many volunteers, so many workers. Um, it puts us in kind of a
023pickle. So, we talked a lot about the why. We heard a lot of the reasoning. Um, GPD is a full service architecture and engineering firm. I'm going to skip through this because I know I want I want to get to the the uh the fireworks at the end. So, I'm just going to go through this even quicker than I was going to. Um we we serve the Northeast Ohio community. We design buildings. We design athletic facilities. This is kind of what makes us uh who we are. Uh we have 70 people dedicated to that service. Um this is just some of the recent examples in the area. Um really great multifunctional, multi-port facilities. Um, we have a lot of conversations about everything that you guys are talking about and what that takes from a start
024to finish process. Um, Cloverleaf, this is a recently completed concession restroom building and campus master plan we put together. uh Clear View local schools in Lorraine County, another wellness facility that had a multicomponent so storage. It had the uh concessions and the ticketing and the um multi-use spaces for different sports to use and the new turf football field and track. Some other examples um and what we can do is create visualizations. Um what does lighting look like? How does that extend your season? How does that extend your night? Can are you able to rent that facility now? which is an important thing for the board and the district to consider once you build it. Um if you're not able to use it in all of its time, are you able to rent it? Um and
025so happy to get to this point. Uh your project. So this is what we put together after about three months of work uh since about February. um started from the master plan that was created in 2022 and 2023 by Kevin and then dovetailed that into well how do we pick up what was already done create that work off of that momentum that was generated bring the committee back together see if we can grow some legs and share that with the board in a cohesive way that included cost estimating and what that would translate to um in the future. So um the thing that we started with first was what is important? What are musthaves? Actually the first thing we did was dream big. Um what does Geneva want? And that conversation lasted a while and
026we had a long list. I put together a really um cohesive um big master plan. Came back the second committee meeting and then the question was well how much is that? And I said I'll come back to you and tell you. Um, and then once they heard the numbers, they said, "Well, what do we need?" And so we started to scale back and make sure that we're thinking about dollars the right way in the most effective way to think about longevity, use, and plan for the sports that are and the and the teams that are going to need this the most. So, option one, and these are the things that we think the board should consider, and we'll follow up with some um costs at the end. Um, option one includes um community assets. So
027we have the disc golf course, we have the pickle ball courts. Um we have the walking track around the football field. Um we started thinking about band. So there's there's the band shell. There's store cold storage available for multiports. Uh we we're checking the box for football and track obviously with the new stadium just east of the high school. This would include um new lighting and sound system at the football and track facility. This would include a press box and then seating for 4,500 people. Um, we initially thought 3,000 to,500 home and away felt right. And that allows you to start thinking about OSHA um, use for tournaments, play when you size it for a certain amount and you have the accommodations to size it for a current current amount. The building um, the new
028public restrooms, weight room, and concessions. Um, Jen will talk in a moment about the need in terms of locker room and wait room space within the high school, but this option starts off the conversation about what would that athletic building look like, where would it go, and what should be included. Um, we started to think about, well, what layers could we add to give us exactly what we wanted? And so, there's four options. This is option one, and it builds upon the previous option as we go along. um we put together uh kind of a graphic on what option one would look like. So you can see Geneva High School um to the west. Uh we wanted to make sure softball and baseball still had something um and we would extend utilities and provide a
029restroom facility for softball and baseball. Included in option one would be some scoreboards for baseball and softball. So trying to again extend the reach of a dollar and touch as many um athletic teams as possible with this option. Um, since the stadium is located just east of the high school, there are currently practice fields there and so this plan shows replacing those practice fields. The cost that we found out for a practice field is rather small and the amount of community you use and sports that could use those practice fields, we we think we could just really generate some good relationships with the city of Geneva youth sports. And so Jen maybe can talk about how important those practice fields are and who would be able to use those. So, I just want to touch
030upon um the amount of sports that we have. Um we have a band that needs practicing uh in the fall every week. Uh we have two boys soccer teams uh JV and varsity. We have two girls soccer teams, JV varsity. Uh we have three football teams at the high school, freshman JV varsity. Uh two high school track teams, uh both genders, and then two middle school track teams that would also would have to be able to use uh the stadium facility. Um, and then in addition to that, um, we have those that would probably want to use the stadium, and that is, um, the youth, uh, soccer. We between, uh, Geneva Travel and then the the the youth youth wreck. Um, if you ever come by here in the spring or the fall, all of
031our, uh, property norththeast, um, is being used. They even started using some of the, um, banfield a little bit. So by doing a build like this, we're going to displace a lot of our community um youth sports as well. Um so that is the need to replace um fields for people to practice because um if somebody is playing on the uh turf, the other teams are going to have to have a place to practice. Okay. So leading into option two, um option one, uh the the fieldhouse is just uh considered a very small home locker room, a small concession stand and and a small wait room. Uh oh, I'm exc Did I say restrooms? Restrooms as well. So um that's like the bare minimum. Um currently, uh this is our what our high school has
032right here, um by our gyms. um when I'm sure there was forced thought um as to what they wanted to do in the future. Um but a lot of schools use their schools locker rooms for their home and away um football teams depending on the size. This is our current locker rooms. Um this first one here on the left um the 30 by19 that is what we consider our varsity locker room. Um the locker rooms here on the right 24 by 111 that's our PE locker room. Um, can you imagine putting 50 to 60 uh people with shoulder pads and helmets into one of those locker rooms um for a pregame, a halftime, let alone 40 soccer kids. Um, so we don't have a facility to house that, let alone um you can see the
033flooring of that. Uh the spikes and so forth would destroy that floor rather quickly. Um this is the side, this is our current weight room. Um although we did do uh a recent revamp um with a lot of donation money. um and some school money to revamp that locker room or excuse me weight room, but it still is very small for the amount of teams that we have uh using our weight room. Um so something larger would be more beneficial to um the entire uh school programs. Okay. So then then we came back in one of the iterations of um committee meetings and we said well what else if if you could um what else would be really important in this facility? The thing that we added in option two, everything else is the is
034the same, but we said after understanding some costs, we'd really like to have some locker room space. And the photos that Jen had do show locker rooms and do show weight room. I think the idea would be that the district would still utilize those locker rooms and weight rooms for different things. It's not that to say if you build this that would be wasted space. We just encourage different sports to use different locker rooms. Um, but this facility would have new public restrooms for the entire 4,500 um, bleacher count that we need. Um, there'd be a wait room, a sizable one that would be about twice as big as the one that they have now. Um, it would have, if I didn't say locker rooms, I apologize, public restrooms, locker rooms, concessions that could serve
035both sides of the facility. So, football track, and then just to the north would be uh those practice fields. So, it's getting again we're trying to organize this so that it can get the most amount of uses it can for the most amount of people. Um, and then it does have storage small, but we we talked about in option one the uh the cold storage. So, again, just thinking about dollars. Do we need to heat and cool a storage space or can track use an outdoor storage that's a little bit more cost effective to build? What's the little this this guy here? Yeah. Yeah. That's the So, this red line is extending the um the water and electric utilities and that would be a small restroom facility almost like the ones you see in national
036parks. It'd have like two restrooms um just to serve the softball and baseball. And then the two black lines are the scoreboards if those weren't clearly denoted. Um I'll jump into the second, you know, option two uh master plan view. same thing except it expands that building and again uh that's that that's that restroom facility. Um option three is taking another step. It says not only did we think about um football and track for this and we had practice fields in option one and two soccer would have double striped the turf field uh for the football field and then it comes with pros and cons. Yes, you have a turf field for soccer, but then again, it shortens the life of that turf. Um, so option three kind of takes a step forward and exchanges
037or trades a practice field for a soccer a true soccer venue, which on this view would include some seating, uh, bleachers, uh, lighting, and artificial turf. So again, now you're extending that maybe fiveyear turf to 8 to 10 years by just spreading out the kids. Um and uh yeah trying to I guess give give soccer their their own home basically. Did I miss something also? Go ahead. Does that turn also is that in this option? Yeah. Soccer soccer. So, with the option of the soccer mini stadium, um everything would be used um across the driveway to that fieldhouse, the bathrooms um for spectators like a concession stand. Um locker rooms as well could all be used utilized there. Um also with this concept, one of the reasons behind this concept is the amount of time
038that uh like Russell said on that first option one um just for our teams alone. um that doesn't even account for everybody in the community or other communities that are going to want to use our facilities. Um in a fall season, um Monday through Friday, we are pretty much most nights on our fields um until 9:00 at night. So, and that's just high school sports, not that's not middle school football wanting to get a game up here. Um Saturdays we could go anywhere from six, you know, four to six hours depending on how it's scheduled um in one venue. So it limits the amount of time we can tell our youth sports, hey you can come use this and if you can support us, you know, uh, come use this. So having an additional space
039gives a lot of people more space. Our baseball, softball, um, they can, you know, throw, they can hit, they can have scrimmages, all those things in the spring. Um, little league, uh, baseball, softball, same thing. Can use those kind of facilities if we have more space available. Yeah. If you think about an average night where there's, you know, let's say soccer. So if we only had the actual stadium venue, that soccer game would tie up the turf. Period. Done. JV, varsity, you know, football would be displaced. Um, other sports would be displaced, uh, etc. And then um the opportunity cost of organizing and building the stadium uh the soccer venue like was mentioned um you know in previous schools I've been with turf life is usually around 10 to 13 years but that is with
040double duty uh here would be triple duty both soccerers uh three footballs etc. So by um addressing that and constructing the soccer venue again hopefully we could extend that life of that football field uh quite some time because um a football field the turf um last time I checked 1.1 football turf oh it's around 1.1 million. So to be able to extend that life and to be able to um give it some rest and make sure that we're able to do the proper maintenance uh would be incredibly helpful in extending its lifespan. And so the the age hotel is if when you build it, they will come. Um option four um really just kind of completes the master plan which would add the parking. uh you already have the drive off of um Ridge Road.
041So, this would just kind of be perfectly for visitor parking, enter in a separate access point home, you'd have you have enough parking here. And then when those youth sports and things happen, they're just closer to the fields. So, option four really just kind of completes the picture and adds that last bit of uh paving and and uh detention uh to the to the east side. Hey, one for dad. Imagine two exits after a football game instead of one. Yeah. Um, so that's option four. And again, this is the the built out version of option four. That's kind of the full master plan, but we wanted to bring it to today to talk about as those steps increase what what that looks like. Um, the the next slide and I'll pass it over to Shelley
042quickly. Uh, we since we have four options and we're sharing you four options, a lot of people are like, well, how much does that cost? So, we're here to kind of talk about what that means and what each of those steps look like in terms of cost. And we shared this with the committee and they thought it was really important to come to the board and explain not only what that cost, but what that translates to if um an ask was going to be made to the community. So, Shelley, do you want to pepper in here with the cost? Sure. First, thank you. So, um here we go, right? The important things that probably everyone wonders, what what does this cost? Um, so as you look up there, you can see that there's option one.
043So again, that was the base one with an 800 square foot concession slash bathroom slash locker rooms still small locker rooms, right? So this is, you know, where we want to start. It's about $16 million. So again, yeah, what what does that mean to me? So you can see up there we kind of you know we've broken it down um on how many years we would go for this bond issuance. So right now um again we're working with the municipal advisor on this um to help us to you know go forward with this um you know based upon you know some of these items in the stadium have you know a longer life a shorter life. Um, so again, you know, we're trying to figure out the useful life of the facility as a whole
044that we want to go to the taxpayers for. There are three different options there for 30 years, for 29, and 25 years. Um, again, then we go to the ballot millillage, right? So, we're talking 1.87 mills. So, let's just, you know, let's just say we're going to go for 30 years. Again, when when you're presented with, okay, 1.87 mills, what does that mean to me? Right? This is the important thing. Here we go. the cost per 100,000 of the county auditor's appraised value. So again, this is not what you think your house is worth. This is not what Zillow thinks your house is worth. This is if you would go to the auditor's site and you would bring up your property, you can see um you have an appraised value of your house. So again,
045that's going to be the full appraised value. I know they also have another column that says market value. That's 35%. This is the full value. It is $65 per $100,000 house per year. Sorry. Per year. Per year. Yes. Correct. So again, you know, you have a $100,000 homes, it's going to cost you $65 a year. You have a 200, it's double. 300, it's triple that, right? So that's where we're, you know, we're kind of looking at. So we could kind of go through um, you know, all the different options. And again, let's just look at the 30-year because that is something that is is very feasible that we can stretch it out um to be um again $84 per 100,000. You know, then you go, you know, we're increasing the project by a little over
046two million between option two and three and it's going to cost you $9 more a year or 18 if you have a 200 or you know, 27. So, you know, we really think about, you know, what those items mean, you know, how much that amount means to you and as to a taxpayer, as you know, as a community, what we want to the board to decide what they want, you know, for the district. Again, you know, you have option four, $97. So, let's just say $100 a year, you know, per $100,000 home. So, again, um, you know, that's in front of you. Um but in looking at where we're at today, um right now there are there's about five years left on the bond issuance for all the buildings, the high school, you know, when
047they were all redone. So we've been looking at that and you've got a small chart down there at the bottom. I know it's kind of hard to see, but but looking through it now, you can see so the first line said tax collection year. Um right now in 2024 so this was last year right so you have uh the current millillage for the um the debt of the buildings is 3 mills so that again that is you know what we have left going forward on the main buildings here uh the PI levy was 38 um with the buildings that um the big bond issuance um because it went through OFCC there is an OFCC C levy on there um for.33. So you can see in 2024 the taxpayer was paying 3.71 mills on these on
048these bond issuances. So as we know that 5-year PI levy did fail. So you can see in 2025 that's come off. So now you're down to 3.33 mills. Well, as we're looking forward again on on what we have collected on that bond issuance, that older one, we do have a a little bit of a carryover. So, what we are going to do is reduce that millillage going forward. So starting in 2026, again this is not 100% I have to go through the auditor's office, but if they agree that my carryover is large enough in there, we can currently reduce that 3 mil for our current debt down to 2 mil. So that as you can see going across that will take our current down to two 2.33 mills. And then if we go and we
049ask for again we're looking at option one up there at 30 years 1.87 87 MS you know it's almost like we're asking for 87 mills because we are reducing that. So um and that that 2 mills will go through till the end till those bonds that bond issuance is paid off. Um so you can see then for years 26 through 30 would be the same amount. Um and then after those all fall off then we're just down to the 1.87 87 mills that would be voted on uh for the issuance of of the athletic facility. So it's just something you know in looking at all the finances as a whole that we know that the district can go through and reduce what is being collected uh from the taxpayers. So, you know, trying to um
050to get support with this athletic facility, you know, we're asking and again, it on the ballot it would have to be for the full amount, but you know, we could show that yes, we are going to reduce the current millage for the next six years um by a mill so that you know it have a less of an impact on the current taxpayers. So the the last slide here um and we'll open it up to some questions and answers. Um three questions we kind of wanted to ask on behalf of the committee. Um what master plan option does the board feel will benefit the school district community the most? Um is there funding that the district could contribute and then where do we go from here? So that again this was an a lot of
051information, a lot of numbers, a lot of things to consider. Um, as Spire's lease expires and expires lease expires and the thought of a process to build something like this. It almost is the why here, why now? I think we've heard enough about why here. The question is why now or when? And um I don't know that costs from a construction perspective are going to get any cheaper. uh doing something now or building the high school 20 years ago. Certainly, you couldn't build the same high school today as you did in 2020 uh or I'm sorry, 2003, 2002. So, I guess the question, you know, for the board is those three and then uh happy to answer any questions you guys might have um about what we presented tonight. So, for the the middle one,
052is there funding that the district could? So for the full amount, are we able to do a bond issuance plus contribute cash to it or does it all have to go to I think you know so what the board would decide is you know what we want to contribute. So, you know, if the board decides, hey, we're going to go to the taxpayers for um option one, right? So, let's just start with that and then but we really want option two, so the board is going to pick up the cost of the five million. Um, you know, that's something that you would have to look at. Um, so we could split. Yes. Yes. And then Russell, how hard would it be to when you get to option four, adding that extra parking and that extra
053retention, how hard is that in the future. Um what's nice about the master plan process and why we're happy to do this study is we're thinking about this and if you start here, we we can add along the way. Um adding the parking later, no problem. If funding becomes available um if if um a nice donor in the community wants to pay for that, they certainly can. I'm sure the district would welcome um uh donors uh to help offset some of this cost. Um, and maybe that is a conversation that you start to think about, but in terms of parking, you can add that. We've already planned for it. So, what we would do in terms of detention and paving, we would try to size the detention basin to handle the full master plan. Um,
054and that way when you add it, it's already the infrastructure is in place. Let's say you don't want to do the lighting because you've heard that that's $600,000 to light the softball venue. We would get the conduits in place. Maybe you get the 600,000 at a later date and you have the infrastructure in place to build that. So you can think about things a lot of different ways in construction. Um what's nice about having a full picture master plan is you can ask yourself what what do we want to take? And so based on the committee, this is what we wanted to bring was these four options. A lot of those meetings that were so long, yeah, were dicing up all of those parts to make sure that we had thought through that whole process
055and that the infrastructure would be there because it would be a really, really sad day if you had put the football field in and realized it needed to be, you know, 100 ft one direction so you could do something else for the next stage of the pro. I mean, it took some time, but it was it was a really great process to talk through to make sure that all the pieces and parts were Russell was fantastic. You were very patient with us. Just to piggyback on that, I think another part of the answer that you were um inquiring about is, and you know this very well, anytime you're doing construction, anytime you're doing land movement, etc., resettling, surveying, whatnot, to do it all at once would be most cost effective. Now, if we're not able
056to, he's absolutely right. We are going to do our best to try to be planful for the future. Yeah, you don't when you do ask, you don't want to ask again next year and say, "Boy, we'd really love to expand to have locker room space." So, you you usually get one ask. So you want to do what you can uh now or the at the first time and then um that that kind of future proofs you and gets gets you what you need. When do we know what the current know? I mean I'm sure I can make that phone call. I mean again you know based upon my municipal advisors I don't think it it would be a problem. I mean again there is a a balance in the um the O2 fund. So, um
057you know, and and they can project what we're going to collect and and what our we do have a schedule of our current um repayments. So, you know, it would either be that or, you know, the other option was once we get to that amount where we have enough money, we would just stop it early. But again, since we want to go out to the community, we thought this obviously would be a a better thing to do is instead of saying, "Okay, we're going to let it drop off early in 2020, you know, you don't have to collect it in 2030." Um, so I, you know, it's just a better option. And then looking at these options, you know, even if you know, the board decides to go with option two, that's $20 million, and
058um, you know, we say, "Okay, we're going to put three million towards it." Obviously, you know, we would come up with a different um millage then, you know, for option to um that would take away the board portion of it. So, again, you know, these numbers can be you know, manipulated very easily. What is the timing to put it on? So, the timing to put it on the ballot is it has to be in the board of elections by August 6th, which means um in order to put um an issue on the ballot, the board would have to pass, you know, a resolution, it goes to the board of elections, they give us a dollar amount back and then we have to pass another resolution. So, in talking with our um our legal on this,
059because we do have a meeting in June and then we have another meeting in July. Um and those meetings are probably only three weeks apart because the June one is, you know, one week later, it shouldn't be a problem. Um even if we, you know, have to have a special meeting um but I think, you know, making that decision in June to have that dollar amount um um or, you know, what we want to go with it is plenty of time. So that would be put on the November election. Also with that, it going on the November ballot puts this timeline to be able to use the facility approximately August 1st, 2027. If we push out to April, we're talking a year from then to be able to use that facility. Not those are tentative,
060but the timeline is closer to an August 1, 2027 if it's on the November ballot. How does um let's say we had a community donor or something that how does that affect because that's a pretty quick turnaround, right? Doesn't really give us a lot of time to seek other funding. Um let's say we have some generous donor who says here's $5 million. Um, but they don't say that until December. What that millillage doesn't change until we could reassess or what? Like, how does that work? I would have to look into it, but um, you know, I would take that $5 million and put it towards um, you know, the difference in the projects at that time. You know, after we named it Sabolski Field, we Yeah. Yeah. You know, and so yes, we can look
061into I know, right? I'd have to look into, you know, if we could put that private donation into the fund to repay the bond issuance. cuz there's going to say could we I don't know if we could pay that down or how that correct what that would there's there's probably stipulations on what that would look like but it could probably you be used in another capacity for the project but I'm not sure that we could pay the bond down we would have correct we'd have to look into that and we would also want to take into consideration the donor because quite possibly while we're doing this maybe somebody who has a giant heart for softball would like to see some upgrades softball baseball with the dugouts, etc. And their donation may be contingent or specifically
062targeted for a softball baseball improvement. So, it it would probably depend on Shel's side and on the donor side. Good job. What would the what would the net payment be for each option considering can you go back to that chart? Yeah. So it's it's kind of I know small what would the what would the net payment be for each option considering the reduced millillage? Oh, so it is going to be uh $35 per right. So 65. So um so just think of it is every mill, okay, is worth is going to cost the taxpayer $35. Okay. So that Yes. So that's kind of like when they say um you know you have a 35% reduction. I mean, so it kind of all ties in together. So, you know, when we go through, you know, if
063a taxpayer is currently paying um 3.33 mills, right? So, on a $100,000 home times $35. So, $116 a year today. And if we take that to 4.2 2 * 35 equals it's 147. So it's, you know, I I guess you could just find the difference, right? So 4.2 minus 3.33 equals times $35. You know, it's it's an additional $30. So if we do, you know, if we go with option one, we would reduce the millillage. Instead of being $65 per $100,000, it's actually only $30.50 per $100,000. So if we play with numbers about with what the board decides to put down, we could reduce. That's what I want to play with that that I mean when the board discusses it, that's what I want to look at as far as what it brings down based
064on what the board decides to contribute. And then the other piece of this I want to add too is I want to we need a spot on our web page for this immediately so that we can Okay, that would that would be fantastic. I need I need Yeah, the district needs to be where everybody can we can reference it and we can update it and people can find information and then we can put the link for the what we did at the facilities meeting for the entry like the the QR code to put we the last facilities meeting that we had we we Shelley had the site the auditor site pulled up. You plug your address in right where you need to go and you can figure exactly what it's going to cost for your
065family. You put your address in, you'll know exactly what it's going to cost. We could link it all right there. Again, we want to make sure that these are estimates. Absolutely. Yes. Yes. Yes. When we get there, but that way but when we do have the final resolutions, um we know exactly what the ask is. You know, that will be, you know, definitely an easy link to do. Um, you know, we did it in the uh in the committee meeting how easy it was to pull it up. It was just so simple. I can have so we can tell you exactly what tab to go to once you bring up your property information. Okay. And then once it's on the ballot and I think we talked about this that Ashila County will also a lot
066of times they have the um you know the ballot estimator. Yes. So what it'll cost you. So they will actually eventually build that in and then you configure the total showact for everything. Now the only difference will be is that that is going to show you you know the ask not with the reduction. Right. Right. So that's something you know that we want to make sure that we get across if we do do the mill reduction that even though the ask is still the large ask overall you know what you're going to feel in your pocketbook will be reduced. Yeah. And that's where we'll have to pound the payment with our levy committee. Correct. I I wanted to point out like from my monthly budget brain part that and and I'm not uh trying to
067persuade you from one to the other, but $65 is roughly five and a half bucks a month, right? I know. And 97 is roughly eight. Exactly. Correct. And that is something from your monthly break down. Sorry about that. We want to I mean we're going to we're going to break it down to Starbucks visits, folks. Yeah. But I just Yeah. For me, it's easier to digest on a monthly basis than it is an annual. But yeah, anyways. Yes. Wonderful suggestion to make sure. Absolutely. Absolutely. And this is a very large ask of any community and um Shelley knows this but for the community at large when we're talking about paying down the millillage the am the set percentage that's collected the reason that we have the excess funds to pay down the previous millillage was
068set by the county. That was nothing by the school district. They set the collection point. It was collected by the county and then turned over to us. We are being responsible in our fidiciary responsibility and being to me very upfront and helping to reduce that burden on the taxpayers. Um just in case there's any question as to why there was that money that had nothing. Well, because you know when when it was on the ballot it was three mills. So it's three mills and it's actually a half a mill. Um the half a mill is now um it does get reduced um it is subject to you know house bill 920 so it is reduced it actually it's only worth uh.33 because of the increase in property values. So um as property values go up
069at least on on the bond issuance it will increase on what they're collecting. So again, what we thought 20 years ago we needed um with property values, that's why we do have this little bit of um a carryover in there. So again, um you know, eventually they would catch up and go, hey, you know, you've got enough money to cover the last two years. We we can stop collection early. Um but again, you know, not thinking about it until we thought, well, wait, let's see what we can do now. Um especially when we're having another ask, right, to go ahead and and get this reduced now. I know you have other things on the agenda. So, if there's We do. We're not done yet. Thank you. Okay. Yeah. Thanks for all your hard work. Appreciate
070it. May I have one uh one last remark? Absolutely. I'm very grateful here to stand up here and discuss a perspective of a student to all of you guys because all of you guys are a part of our community. And I would like to have one thing that can settle in your minds and your hearts is that the safety of our students is primary. Everyone knows that. We want our kids to be safe. We want our our kids to have a home. A place we can call our own. A place that we can have Friday night lights. the place that we can make memories and enjoy with not only my class but everyone for our community. Apart from running, me and my teammates feel as if we are homeless as athletes right now. And that
071is a struggle. But with this initiative, I feel like we can change that and help bring our community together for not just my generation, but for everyone. Thank you and have a good night. Thanks so much, [Applause] Russell. Thank you so much. Yeah, thank you. Thanks. Thanks, [Music] Are we all situated? Great. Okay. All right. Reporter the interim superintendent. Okay. Just a couple of very quick things on my end. Um all the school reports were shared in the in the folder Google folder for the uh board of education so you can take a look at those um when you get a chance. Um the preliminary test scores have been released from the state on the state testing. Um we've started to take a look at them very briefly. There was just noted uh an increase
072in 10 of the 20 test result indicators with the largest increase being in third grade math and algebra. We did have some significant, however, decreases in geometry, fourth grade ELA, and eighth grade math. So, we're going to take our time in the next couple of weeks and over the summer months administratively and as a staff to figure out uh what we didn't write, what we can celebrate, things that we need to significantly improve upon. Um I will say that although we've had some increases, um it's not enough. I know we can do better and we'll just keep working towards uh towards that end as we kind of keep moving forward. I do say they're preliminary because we are still awaiting the paper test scores and some of the scores are not possibly been reported as
073of yet. So, we'll keep looking through that. Um, and I did provide that information into the board packets or at least in the in the Google Drive itself for the board members as well. Um, open enrollment as a reminder to the community, the registration closes on May 31st. Please contact Mrs. Horvath and or complete the registration forms via the district website. Um, I did speak with Mrs. Horvath today. She's got a number of them already entered into the system. Some more that she still has to enter. Um but it does seem like um from at least from a kindergarten perspective right now. Um Austin seems to be the leader in the clubhouse with was sizable um more than Cork and um GPS. So we'll see if that holds true as she keeps going forward. And
074finally, just as a reminder, the students last day is uh for the uh for the kids is on June 5th and graduation is on June 1st at Spire beginning at 2:00. and everybody is certainly invited to be there. That's all I have on my [Music] end. The interim superintendent recommends that we continue our membership in the Ohio High School Athletic Association for the Geneva High School and Geneva Middle School, grades 7 through 12. It is agreed that we will conduct our athletic program in accordance with the Constitution, bylaws, regulations, interpretations, and decisions of the Ohio High School Athletic Association. Membership dues are based on $50 per OSAA sanctioned sport in which the high school participates. This resolution shall remain in effect for the 2025 2026 school year. So moved. Second. Roll call, please. Mrs. Craig,
075yes. Mrs. Ortiz, yes. Mr. Pearson, yes. Mrs. Syalski, yes. Motion carries. The interim superintendent recommends that the enclosed list of Geneva High School students be approved for graduation, providing they meet the the state of Ohio and Geneva Area City School District diploma requirements. Graduation will be held on Sunday, June 1st at 200 p.m. at Spire. So moved. Second. Roll call, please. Mrs. Ortiz, yes. Mr. Pearson, yes. Mrs. Syalski, yes. And Mrs. Craig, yes. Motion carries. The interim superintendent recommends that the board approve the enclosed student athletic policy handbook for the 2025 2026 school year. So moved. Second. So do we have any major changes or is it just dates? Uh for the most part in most of the handbooks it was primarily just changes in dates. We did a significant overhaul a couple years ago
076and we keep kind of making sure that there's nothing that needs to get changed or adjusted from that. Thank you. You're welcome. Ready. I'm ready. Mrs. Ortiz. Yes. Mr. Pearson. Yes. Mrs. Syibolski. Yes. And Mrs. Craig. Yes. Motion carries. The interim superintendent recommends that the board approve the enclosed preschool parent handbook for the 202526 school year. [Music] So move. Second. Roll call, please. Mr. Pearson. Yes. Mrs. Syalski. Yes. Mrs. Craig, yes. And Mrs. Ortiz, yes. Motion carries. The interim superintendent recommends that the board approved the enclosed elementary school handbook for the 2025 2022 school year. So moved. Second. Roll call, please. Mrs. Syolski? Yes. Mrs. Craig? Yes. Mrs. Ortiz? Yes. And Mr. Pearson? Yes. Motion carries. The interim superintendent recommends that the board approve the enclosed middle school handbook for the 20252026 school year. So
077moved. Second. Roll call, please. Mrs. Craig, yes. Mrs. Ortiz, yes. Mr. Pearson, yes. And Mrs. Syolski, yes. Motion carries. The interim superintendent recommends that the board approve the enclosed high school handbook for the 2025 2026 school year. Moved. Second. I have a question on this one. Um, I was looking through because we had the change in policy regarding medicine. Does the l the language in the handbook does not match the board policy? But I'm not sure if the policy was updated on the website yet yet from the last meeting where we where it was approved in the spring update. I'd have to go back and take a look at that from that was from the April meeting. Yes. Meeting. So, I wanted to make note of it to make sure that before we Do we
078need to postpone this one? We might need to postpone this one. If the board is comfortable in postponing that until we double check that, that's perfectly fine. Okay. Do you need a second motion to postpone or amended motion to post? I think um I think we can table this because it was on the I think table is for tonight. I think postpone is table. Yes, postpone for next meeting. That's right. Table it would be later for tonight. So we could postpone it to the next meeting. So I would amend my motion correct to postpone this. Yes. Okay. Okay. Any other discussion? Welcome, Mrs. Ortiz. Yes. Mr. Pearson, yes. Mrs. Syibolski, yes. And Mrs. Craig, yes. Okay. Thank you for pointing that out. No problem. Number nine, the interim superintendent recommends that the following supervisor/director be
079hired on a two-year contract according to the administrator/manisters director's contract guidelines and subject to meeting certification requirements of the state of Ohio. Moved. Second. Roll call, please. Mrs. Ortiz, yes. Mr. Pearson, yes. Mrs. Syibolski, yes. And Mrs. Craig, yes. Motion carries. The interim superintendent recommends the following personal actions for the 2024 25 contract year. [Music] So moved. Second. Any discussion? Roll call, please. Mr. Pearson, yes. Mrs. Syalski, yes. Mrs. Craig, yes. And Mrs. Ortiz, yes. Motion carries. The interim superintendent recommends the hiring of the following personnel for the 2025 summer school sessions to be paid according to the adopted wage guidelines. So moved. Second. Any discussion? Roll call, please. Mrs. Syolski, yes. Mrs. Craig, yes. Mrs. M Ortiz. Yes. And Mr. Pearson. Yes. Motion carries. The interim superintendent recommends the following personal actions for the
08020125 2026 school year. [Music] Moved. Second. Discussion. Roll call, please. Mrs. Craig. Yes. Mrs. Ortiz. Yes. Mr. Pearson. Yes. And Mrs. Syalski? Yes. Motion carries. [Music] report of the treasure. Okay. Um so I will just start by just announcing first that we did have a few donations uh in this past month. Uh we received a $1,000 donation for the Rita Abby Abbent scholarship fund to use for graduating seniors going into the nursing or medical field. Um we also received two um I guess awards uh from the afterchool discovery for the Geneva high schools um first for the 2024 fall tree ID competition. They won first place. Uh it is to be used to promote botanical and environmental science study at the high school. And then also they also won first place in the 2025 spring
081wildflower ID competition. Uh this is also used to uh promote botanical and environmental sciences at the high school. So just so you know um that's very exciting. Okay. Um and then I did you did get uh the monthly financial report for the month of April. Um just going to go through a few things real quick. So, what this does is kind of again that first page kind of goes where we are today based upon um where we were uh versus last year and kind of where we're at compared to the forecast. Um our revenues are 1.8 million higher than previous year. Our expenditures are 1.5 million higher um than the previous year and our cash balance is 3.5 million higher than the previous year at this time. Again, this is through June 30th. Uh based
082upon the forecast of the November forecast, uh revenue is trending about 525,000 higher than the forecast and uh we are $570,000 um higher in our expenses, which is a net of the whole forecast of about $46,000. I thought that was pretty good for the first one here. Um so again when we're looking at the analysis uh for the revenues for the month of April you'll see that there's a a large difference um again that is a timing where we did receive that uh true up payment on our final settlement in April whereas last year we received it in March. Um and then on the second graph there you can kind of see um again where that $1.8 million or higher um that we've received this year. Um again, just remember a lot of it is
083in the state aid. Uh we did go uh C this year, so our DPIA um from the state funding is higher this year by about a million dollar. So that you know does make up a lot of it. And of course um the real estate tax higher um at $860,000. kind of just to summarize um expenses uh compared to last April we are up 600,000 from last year. Um as we know again most of that is going to be um salaries and benefits and then also um we did purchase the bus out of the general fund this year instead of out of the PI fund in previous years. So going back down to the year to date, you can see again what makes up that 1.5 higher than last year. Uh salaries and benefits are
084um 787,000. Uh purchase services are going to be um the little bit higher and again you know that is our contracted services uh through legal services um through transportation that's a little bit higher. So that kind of summarizes that. again. Then we're looking at the forecast um you know where it it falls. Again, we're pretty close on both of those where they cancel. So, going forward, we have two more months left. Um you know, closing out um right now accepting purchase orders for just things that need to be purchased before the end of the school year. I'm very um adamant on this year's money goes to this year's um this year's expenditures for this year's students. So, we're kind of putting off everything that has to go for next year's students on and those will
085be starting with the 71 um purchase orders. So, do we have any questions on um the financials for April? Do we know how much of that increase in purchase services is um outsourcing transportation? Um I can get those numbers. In fact, I know um you know M Dr. Lombardo is asking you know just to see what we're spending on outsourcing transportation. So yes, you can definitely look into that. Okay. And I can let you know when I get Dr. Lombardo those numbers. I told him I'd have them by the end of the week after this lovely forecast was presented. He totally understood. Um, so yes, I will also get those for you. Okay. I can send those out to the board. Yes, I'll send them to the whole board just so we can see um
086because Yes, that is a a larger expense as we go. Right. Right. Okay. And even, you know, some of it um is going to the athletic fund. So, I kind of want I'll give you kind of that also like what's hitting the general fund and what's hitting the athletics. Right. Also, so there's two spots in that. So, [Music] Do you need a motion? That do. So move. Second. Any other questions on the financials? Roll call, please. Okay. Mrs. Ortiz. Yes. Mr. Pearson. Yes. Mrs. Cyolski. Yes. And Mrs. Craig? Yes. Motion carries. Okay. Now for the the forecast. Um [Music] There we go. Okay. So, if you have watched anything on school finance, because I'm sure that's the most important thing for everybody. Uh right now um we are kind of in a crazy place that
087crazier than we've been in past um bieniums on where the funding is uh is headed to right now. Um right now there's a governor's budget bill, there's house bill 96, there's house bill, you know, 96 with carryover restrictions. So I kind of you know inquired with other treasurers across the state on on how everyone is presenting their forecast because we don't have how schools are going to be funded after July 1st um to the full extent. So it is all across the board. So, all I can say is um how I'm kind of um how I structured how I um made my forecast and um I can let you know that most likely um we will have a revised forecast once the budget bill is passed. I don't think anyone's going to hit it on
088the head on exactly, you know, what's going to go through right now uh before June 30th. So they have until June 30th to pass the budget bill for the state of Ohio. Um so I have um focused mine around the governor's um proposal which at the current time he has aimed um to fully write out the fair school funding plan. So the fair school funding plan was put into place uh four years ago. It was a six-year plan on how to roll out funding to schools. Um so we are kind of taking that into stride going forward. Um and you'll kind of see um when I go through the different sections of the income what that looks like. Um the problem with the governor's proposal is that it is based off of um numbers from
0892022. So it is not updating um the cost data to current standards. Again, it is looking back from 2022. Um, you know, going forward, this house bill that's now coming over, um, they are saying that they are going to get rid of the formula totally. Um, that they want to, you know, give everyone a little bit of an increase. And, you know, there's also different things in that bill. Um, part of it says you can't have more than a 15% carryover. Um, so what would happen is if we did have that carryover, uh, taxes would be reduced to a point to make up till we get to that point and then they're just going to increase them again because again, these were voted on, um, issuances. Um, for us, it's kind of a hard thing,
090too, because we have the income tax levy. So, you know, if if that would go away, they could still increase that to a point to get back up to where we are. So, there are so many unknowns. Um it also is saying to a point that um administrative costs can only be 15% of your um expenditures. So we have to look at that. So again I kind of putting that all aside because that is such an unknown um and going through the the final two years of the of the roll out of the fair school funding. So that would be years seven and eight. Um so right now it's being uh funded at 66.66%. it'll go up, you know, to 80 what% in there and then it would go to the full 100% in 27.
091So, you know, after 27 there is just a lot of unknowns um even on this forecast. So, all we can guarantee is it's going to change. Um normally the five-year forecast is uh has to be approved by the board in May and November only. May is kind of just a um a finalization of the fiscal year. Um but again, you can have extra ones and I'm sure we will. So if it's not in July, it'll you know, it'll be in August once we find out. And what a great time that will be. So kind of what we want to talk about first, right, [Music] is this lovely, you know, what this looks like across the rest of the years. Now, this actually the first uh 20 26 and 27 will kind of look closer to
092what the fall budget did look like, the fall forecast. Um but because of the unknowns for going forward on 28 and 29 um you can see that our cash balance is slowly dwindling. Um you know it's very hard obviously to predict what's going to happen in five years. Um so again this is the best guesstimate we can do with what I have today. Um you know I went kind of went back and you kind of look at like oh what five years ago where did they say we'd be today right? Well, I look at that and in between that five years, you know, COVID hit. So, we had less expenditures in the first place. We had er funds that came in to help, you know, to replace some of the general fund. So, again, this
093is kind of just an overview of of what it looks like. Um the main page that'll have everything is at the very end. We'll kind of go through that. Uh we did start off this year at $16.7 million. Um what we're looking at is revenue this year of $30 million expenditures of 27. You know we we did um have an a revenue surplus of three million. So we you know this year our balance will increase. Um you can kind of look forward you know starting in 2026 that lovely number there that's in the red 275,000 that's when we start to deficit spend right. So, as you know, expenditures, you know, we increase um our and I'll kind of touch on each of these um subcategories, right? Your your salaries, they increase. We have uh collective
094bargaining agreements that outline that we don't, you know, those were agreed upon. Those have a 3% increase for next year um for teachers for both certified and classified. Uh the classified does have an extra year on theirs. So we know that theirs will be a 3% for uh fiscal year 27. Also, you know, in there also goes handinhand with um your benefits. So again, you know, we're going to start deficit spending as we go through. So you can kind of see, you know, $3 million in fiscal year 27, $3 million in fiscal 28, and you know, 4.7 and and as you know, you know, those are compounded. So that you know that's a total taking our cash balance down about $11 million over the next five years. Um so again, you know, we have a
095little bit of explanation up here. I just want to show you really quick. Um on the bottom here, oh sorry, I don't mean AI. Um at the very bottom it's kind of a disclosure which says you know whatifs on that top line um for renewed levies annual amount. So um the income tax levy does start to fall off in fiscal year 29. So that would be money that we could receive if that did renew at the current rate um at that time. And then incumbrances. So incumbrances are which means that I have a purchase order out there at the end of the year that I haven't paid an expense on. Right? So I have put this money aside. You can see this year um in in fiscal year 2025 that it is um higher. So
096what happened was is that um at the last meeting we did approve the curriculum. Uh it's 400 and some 425,000. So, I wanted to get that purchase order in. Um, the expense will not hit until fiscal year 2026, but I want to make sure that we get it in so it gets ordered just and that's, you know, not a normal thing that I would have outstanding at the end of my fiscal year. Um, you know, there's just a few quick graphs about, you know, again, here we go with that revenue and expenditures and how we kind of hit and then, you know, our expenditures are now going forward are going to be more than what we're bringing in. Kind of just shows what happens to our cash balance as it goes through. Again, I kind
097of want to go back to um you know, the individual things. Days cash on hand. Um we at the current time we do have a larger cash balance on hand. Um I I kind of, you know, we kind of talked about that with the athletic facility. You know, if there's money there to put aside, um we do have a policy that states, you know, what our cash balance on hand should be. It is 90 days which basically would be three months worth. Uh we do hit that fi you know I shouldn't say finally but we do hit that in 2029 revenue here is our revenue. So as you can see um local taxes make up 40% of our revenue. State sources make up 40% 47% and then we have other revenue uh that makes up
098the 6%. And again I will touch base on those for you. This is just kind of what it looks like going through. [Music] Um I sorry let me just get rid of that maybe. No. So I will touch base again on what makes those out. The top again up here that 720 that 748,000 would be that renewal levy. Um again overall on the uh revenue side you know and this is important here the statement at the present this the Ohio schools funding formula remains uncertain. I'm sorry. I should probably talk more into this. Uh because the final legislation has not yet been enacted because funding levels and policy provisions may change during the legislative process. Uh it's probably, like I said, going to have to be updated and submitted to the board of approval in
099July. If they get it passed in June, okay, Shelley, what is taking the income tax down so much? Six. So 690,000. That's because that's if it would fall. Oh, you're doing year 2029. Got it. So that Yes. Got it. So because you have to remember income taxes collected on a calendar year, we're on a fiscal year, right? So what happens is, you know, fiscal 29 um you know has the again just, you know, six months. I was going to say that's not a full year, right? And so we will still get some collection for you know people who are paying their taxes in April for the true up of the previous year. So that's why um you know we will have some but it will start to fall off then. So here is our property
100tax. Property tax does make up 29.9.09%. Um you can see where we had the reappraisal uh in between you know in fiscal year I'm sorry. Yes. fiscal year 2024 um calendar year 2024. So we some of it hitting both years. Uh that's the increase. Uh we will have a little bit we could have a little bit more uh in the next reappraisal in 2027 where it would start to increase again. And in case I'm going too quickly for all of you who are so interested, this will be posted on our website soon. Uh personal property taxes, our utilities, again, you know, very minimal um increase in those as we're going through. Okay. So, here's the school district income tax. So, this actually brings in 15.3 15.38% of our income of our revenue. So, um hold
101on, let me just so you have the whole background, right? So, in on May 8th of 2018, we did pass the taxpayers passed a 1.25% 25% earned income tax levy for 10 years. Um, and it became effective on January 1st, 2019. We do get four payments a year. Um, so, you know, as stated on here, the levy will need to be renewed no later than November of 2028 to ensure uninterrupted collections being beginning in calendar year 2029. Um, again, you know, we have to um, you know, project what this is going to bring in. Uh so my forecast does predict does project an annual growth of 2% in the income tax revenue unrestricted grants aid from the state just so you guys can see here. Let me get my notes out. I apologize so it's
102easier and I don't have to go away from the graph. somewhere just so it's so unrestricted. Um so you can see how it did uh decrease in unrestricted uh grants in here. So um in 2025 they did take out and you'll see it on the next slide where they did start re um doing more restricted grants in um so this is the money that we're getting from the state. This is the unknown um of what's going to go forward. So you can see um here in 2026 27 I am going again off of the governor's budget and you know keeping it kind of steady going forward for those last two years. Um again we don't know what's going to happen and you can see on here on the assumption at the bottom here again we
103will have to revise this as it goes through. Um here we have restricted grants in so you know we went here get you the years where the state of Ohio started restricting some of the money they gave to us. uh we have student wellness money. So instead of that going into rest unrestricted before you know we have to account for everything that goes into there. You can see this large spike right in 2025 and 2026. So um this current year and next year you know the board has decided that we will stay C for our lunchroom. So when we do that, we do get um um extra monies in our dis let me say this correctly. Our disadvantaged uh let me just so I can say it. People impact a yes people impact aid. Thank
104you. Um again since the board, you know, we have not decided going forward what that you know if we're going to continue that. Um you know I don't want to forecast that. So that will reduce again, you know, it does increase us over a million dollars to have that. Again, that is restricted. Um so the state of Ohio does um outline what we can use those funds for. Okay. We do have the state share of uh local property tax that is the homestead and roll back um that's been in place for levies that were um approved prior to 2013. Um so again these will pos these will change um if they change how um how much property tax we're going to be given other operating revenues um you know minor things a lot of it
105is going to be our interest income um so obviously you know we had a great year in 2024 the rates have gone down in fiscal year 2025. And as our fund balance will start to go down, obviously our earnings on interest will also go down. And again, that is a huge variable on on what we know and what the interest rates will be and what will happen with the economy. Um we do get tuition revenue. Um that is is part of that also. Um we do also in there is that payment in lie of taxes which is $197,000 annually that does come from spire. So also as we know you know as our uh contract does end with them in 2027 so does that money that is coming in. [Music] Okay, so this is other
106sources. We did have a spike in 2021. Um, we did get a refund of a prior year expenditure. Um, so these are a lot of times we will bill things out at the end of the year. So when that money does come in, um, you know, it goes towards this. So you know, we used to have pay to participate. So when those came in late, instead of, you know, taking in the income into that current year, if it was for a prior year, we did put it towards into these um into this fund to account for it. So here we go. Expenditures. As we know in schools, the largest um expenditure to run a school is that personnel. So it's salaries and benefits. Between that, it's about 79%. um purchase services for us is about
10714% and um supplies capital other debt is you know is about 7% here. We'll kind of go through touch on each of these and what makes up those. But as we know, expenditures are going to, you know, increase because nothing stays the same as we're purchasing anything nowadays. As we kind of talked about with, you know, the stadium and building it today is going to cost a lot less than building it, you know, even next year or starting it. Um, so we're going to keep going through and kind of touch base on personnel services. So, as I uh previously um talked about is that you know those are based upon the the collective bargaining agreements. Um and again that it'll be 3%. So there are steps in between each of the increases of those years.
108So it's not just a 3% increase over the years. again um you know the steps are included in there and so those are again collective bargaining agreement based you know going forward um years past uh fiscal year 27 um uh you know I just use something that was comparable to what we've used in the past um we also do have um coming in even this year let me go back up to this in 2025 You can see it's a little bit of larger gap. Um, included in that again was the 3% increase and in the past it was two. We also did have some salaries going to ESSER funds. So those salaries esser is fully expended. Uh the co funds are gone. So those funds did have to come back to the general fund. This
109year uh we do have some student wellness funds in a fund that's outside the general fund that I was able to put um some of our contracted nurses to. those that money is gone at the end of this year at the end of June. So those will also be coming back to the general fund. Do you know what type of percent off hand without looking? I forget, but you know I can get you that. Um I'm just trying to see if I have it in here. I probably don't have what's in between them. It's built into um the forecast. So yeah, I can definitely get you that. So again, how we kind of talked again, this is on here um in the collective bargaining on Oopsy, we did bring those up um as we started
110to um look at, you know, all the different groups as a whole. Oopsy did have a 10% increase for this year because again, we did rightsize a lot of the salaries that were lower than other districts. going to benefits again um you know retirement is based upon you know the salaries so um Medicare is based upon salaries so some of that you know continues through um so also in there is going to be your health care benefits um you know as we know in this ever changing uh world we in health care is going is increasing costs Um so last year there was a 10% increase. Um and going forward there also will be uh dental is self-funded so there was no increase in there because that is a um holding steady. We do hold
111that inhouse. Uh we currently have a council of governments. It's a cog that helps us um to keep our costs lower. uh right now uh in the CBAs nothing has changed with the contribution rates between the employee and the employer. Uh so we have been at 12% for the employee and 88% for the employer. um you know when it comes to the collective bargaining you know going forward that might be something that we might try to increase the employee share and we are probably one of the lower districts uh you know that I know of with a 12% share for employees so you know to try to keep the cost down or re-evaluate you know the plan itself. So there are some cost effective measures we can make going forward. Um but again those would
112be done in a uh collective bargaining uh negotiation year. Here we go with purchase services. Um you know constitute 14.33%. Uh I kind of have broken this down. Um there's different categories in our purchase services. We have professional and technical services. Um you know those might be uh legal fees or contracting um with um professional development people. Um so that is our fastest growing category. Um so we are going to increase that from about 881,000 uh this last year to 1.1 million by the end of the 5-year period. uh pupil transportation um again is increasing and um also a small increase in tuition. So those would be tuition is more for um the special ed tuition outsourced supplies and materials. You're going to um need some explanation on this lovely graph. Um, so we do
113have a a larger increase for uh fiscal year 26 coming up and an even larger one in fiscal year 2027. So again, the 2026 one, as you know, um that curriculum for uh K5 reading was passed at the last board meeting. That's an additional $425,000. Um so again, I kind of showed you where that expense is encumbered. Now it's a purchase order. Now, it will be expensed in 2026. And then in speaking with uh Mr. Riley, um you know, to plan ahead even for 2027 so we know where we're at. Uh we are looking at a what a K12 math curriculum which will be about $1.2 million. So that is also built into 2027. So, you know, even though these things don't happen yearly, we do like to, you know, we do know that this
114is coming up in 2027. So I wanted to get this on now so you know there were no surprises as this keeps you know it doesn't just show up one day and go well we should have known we need to plan better. So you know as soon as we know about a curriculum that's going to be updated we want to get that on the forecast for you. So again kind of saying general supplies are going to be increasing here and and the biggest one obviously is in the textbooks. So, you know, in that cost of the 425,000, there is about uh 50,000 of that is going to go into professional development, which is going to go up to that purchase service. Uh and down here, we have both um physical um textbooks and we have
115electronic subscriptions and both of those would fall into that 520. And then you know we do build in uh the fuel costs just to increase three and a half percent annually. Um things like computers that were per uh previously funded through ESSER funds will now come back to the general fund. And even though we like to think of a computer as equipment, it is actually in our world a supply because it does not have a useful life more than five years. Um our capital outlay. So again, um that is buildings, lands, improvements of grounds, equipment. Um even though it does say computers and technology, uh the state of Ohio does not view computers as an equipment. Um so we have moved them out and we, you know, we put them in as supplies. But you
116will also see this lovely increase here that we have going forward. Um again as previously stated even in the November forecast uh the PI levy did not pass. So those permanent improvements are now brought over to the general fund. So um this year um you know with with improvements that we made plus the purchase of one bus and you know we do have two buses at least going forward also. Okay. So again it is in sorry it is written in there you know to maintain the the fleet for future years we will be doing this Now, there's only a few minor. We don't have any. Skip this one for you. Just a few little extra things, other objects. Um, you know, these are fees uh that we get uh the county auditor does nicely collect
117all of our money and give it to us, but of course that is comes at a cost. Um and also same thing for the department of taxation for collecting our um income tax. They get a nice little chunk. Um again 2025 if I go back up here shows a little bit higher. Um we did have a settlement agreement that we did have to pay on and that's where that is expensed for the year. Um and then again we are assuming a 3% increase in these costs. go back up here financing. So these are going to be our our transfers. So um this will cover um any expenditures in our athletic fund. We cannot have a negative balance in our athletic fund. Um and so what happens in June once the um expenditures um for the
118year are done, you know, we will transfer that money over to cover that. Um you know, I know when I worked with uh Mrs. Crossley, you know, at the beginning of the year, you know, she knows, you know, how much that we're planning on on transferring over and she does a wonderful job of keeping on budget. I think right now we're right on track to you know on what this transfer amount will be. So I did not change it. So you know as we have increasing costs we know that she will have increasing costs and that we will have to um you know transfer more funds going forward. Um also included in last year's was a transfer for the negative uh lunch balances. Um since lunches are free we should not have any lunch balances.
119I know um Mrs. Papic has been, you know, good on not letting your alle carts go negative. So that was scary. Oh, look at that. That was pretty much the end of it. So kind of So this is the main page of what a forecast actually looks like. Um, so it kind of outlines everything that I've gone over for each of the years. Kind of shows, you know, all of our income. So, as previously stated, you know, we're at $30 million of income this year, and that does go down a little bit. [Music] Um, kind of covers where our expenditures are each year. Again, just on one concise page, this kind of shows on that first page how we talked about, you know, this year we are, you know, we have in excess of $3.1
120million and starting next year we start to deficit spend and wear down from um our carryover balance. So, this is kind of what they look at today, which is our cash balance as of June 30th, no levies. Um so this is you know where the auditor of state will look at um if we start to go negative in years four and five you know they will start to to um you know kind of put you on a little bit more where um if we are negative you know two years out you know they the state will start to get involved with our finances. So again, it kind of, you know, takes this down with our uh encumbrances, which means that again, this is just money that we have set aside that we have an expense
121that's going to cover it. It is already accounted for funds. And then here is where we start to um would be the first little bit that we would get if that levy would pass um if we put on the exact same levy, the 1.25. going forward. Again, you know, this looks a little bit lower on the end um because of the funding formulas that it is uh being forecasted. So, I think we'll get a a truer, clearer picture once, um the budget bill is passed. So you can come and listen again to an updated version, you know, when we know. [Music] Um, so that's where we're at today. It's a lot of information. The graphs do make it a lot, I think, a lot easier to to read each each section and, you know, kind
122of um with the assumptions on what's going into each section. Um, but do we have any questions? Excuse me. Did you do any modeling u based on the house's budget proposal or did you just strictly? Um I do have um other forecasts. Yes, I do have those. Um what you know what it would look like? Um I had a little snafu on one section that I was working with my forecasting. Um the the one that I did have a um a module of too would be if they had the carryover of the 15% and we um did not have a plan for those funds. Um so I think um come June we are currently working on a capital plan so that way that fund you know we can go ahead and set aside money on
123things that we know that you know are expensive. You know we have these great buildings that once we're new that will no longer be new. So, you know, we need to be proactive on on repairing those so we can set aside that money and uh go ahead and do that and get that, you know, so that you know, even though our our fund balance may be this this year, um, you know, take some of it and move it out so it's protected um to fund these large improvement projects. I know, you know, we're looking at the roof at the high school um and you know, and talking to um Mr. Ola at the bus garage, you know, having the um the parking lot asphalted because when you have that gravel, you know, the under coning
124will only protect it so much from the elements without rusting the underneath of the buses, you know, things that really need to be done to protect our equipment and our assets of the of the uh district. Okay. Thank you. I have a quick question. Have had you been contacted by anyone either a state senator or um or state house member uh about what impacts either the house bills that are proposed or the governor's budget will impact our schools with? They've not contacted me. They have not. No. Okay. Because I know they spoke to 72 districts. I just wanted to see if we had maybe been one of them. And you know again you know there's it's just there's so much unknown especially you know we are such an a a a different district too because
125we do you know have this where if they would impose um this this cap right um you know what happens now when you know as as the um income tax levy falls off and and if it doesn't pass right what happens what's the yo-yo effect on the taxpayers Um so you know we're in a unique situation here too. Um you know also you know again they are um trying to do this cap and I don't think it's going to go through at the 30%. Um but again it's a scare tactic. Um you know we do pass this bond issuance and we go out to get rated right the bond um Moody's and you know standard day they don't want to see that we have 90 days cash on hand. I mean, that's not going to
126help our bond rating. So, um, you know, for us, it's important, you know, to have this nice balance so we can get that better bond rating and get better interest rates. I appreciate you very much. Thank you. You're welcome. Got an email that they're looking for people to go testify. Yes, they are. Yeah, we did get that. Happens to be my first day of no school. I'd be calling. Just saying. All right. Any other motion? I'm sorry. Yeah, that's all right. We didn't get a motion. We did not get a motion. Okay. I need a motion, please. So move. Second. All right. Roll call. Mrs. Ortiz. Yes. Mr. Pearson. Yes. Mrs. Syalski? Yes. And Mrs. Craig? Yes. Motion carries. All right. Legislative report. Mr. Pearson. Awesome. I'm going to make this quick. I I I
127joked uh with with President Craig here earlier and said I printed 14 pages uh which I did and then I summarized them to three, but I'm just going to do us all a favor. Um there's really two big contents right now. One is we have an agreed fair school funding which you've heard uh it was actually done by a uh Mr. Patterson uh I cannot remember the second person and and Republican Bob Cup who actually came here and presented this to us not once but twice. uh a previous iteration of the board and this is a bipartisan agreed upon very well thought out well articulated plan and what we're seeing now is there is a competing attempt at a bill that basically is saying if schools carry over a certain amount which they're fighting over
128right now. So let's say that um let's say for instance we had a carryover for decades with the uh 2006 finalization of our schools. If we had carried that of multi-million dollars we kept on hand to improve over time uh this property, we would have to offhand that to the auditor. And this has a very significant impact for the taxpayer which um as you've seen creates a yo-yo effect which basically throws it back to um save us money on our property taxes. Uh but at the cost of then we pick up the bill on everything else and we have to vote for a higher millage in the end. And the reason why a lot of people, thankfully I've seen that a few uh treasurers that I've spoken to have not incorporated this into their forecast
129is it looks like the bipartisan bill um covers more ground and is been agreed upon to the point that a lot of people see the newer proposals um some of them even um toed by some of our our local representatives as being just too radically changed too quickly. And with this June looming deadline, we don't know what the impact will be. Um, the issue is is it puts us in this huge limbo for any type of request that we'll have for funding in November. So, it makes Shel's job a lot harder. Um, and at that point, it doesn't become a vice of of politics, it becomes an issue with numbers, which I know that we all really love to talk about. Um, so for the next few minutes, I was going to talk about interest
130rates. That was a joke. But um what we are going to do is hope that I I really like your guys's presentation for the athletics facility. I'm actually going to probably not talk about all of these wonderful circle bills. Um because one of them I think is just uh making a mandatory moment of silence in the morning. Um, but I do want to focus on we are going to be really really detailed and and very focused and concerted on our efforts to understand um financially what it holds if the fair school funding plan is changed and if carryovers are uh taken care of. Uh long way to say I have no idea which way they're going to vote. I really hope it's the fair school funding. I'm going to be paying attention to that. So,
131thank you guys. Okay, turn. Yes. So, our awards ceremony is Friday night at Jefferson High School and our newmies that are currently under construction are scheduled to be on time and on budget. So, and our um robot took second place against mentor. So, that's awesome. They did very well and they did very well at um nationals also. So, we got to meet them and see it on Monday morning. It was very impressive and they're very passionate about their project. Awesome. There's a little bit of a funding difference between Mentor and our district, right? Mentor has huge corporate sponsors for their robot. So, they said if they were going to lose to any team, it should have been Mentor, and that's who they lost to. So, they were fine with that. Although they wanted first, they
132were okay. Second's better than third. As a Browns fan, there's always next year. Well, they took first last year. That's awesome. Yeah. Thank you. Y All right, it's time for public comments. If anybody want to join us at the microphone. See some students here. If you want to talk trash on the board, now's your time. Or tell us how great we are. Or Yeah, they're still sleeping from my forecast. Okay. Um, board member reports, comments. Yes. So, I had the pleasure of starting this morning here. Yay. I was at the scholarship assembly and it was wonderful. So, I was here at 7:45 and I'm here after 7:45 tonight. So, I did go to work in the middle though. So, that was wonderful to see all of our graduating seniors and all the awards that they
133received. So, that was awesome. and I had the pleasure of um chaperoning the Cedar Point trip for the eighth grade choir. So that was an experience and adventure all rolled into a great competition. They received fourth overall in a superior rating. So that was wonderful. So um yeah, sweet. Things are coming up roses everywhere. Good. Wonderful. I just want to say um thank you to the administration at the middle school that those the seventh graders got to go to Columbus to the state house and to the zoo and I think I heard we hadn't had a field trip out of the middle school for at least 15 years. Um so that's exciting. I I think that every student should get an opportunity to leave their school buildings at least once a year to go somewhere
134and see something. Um, you don't know what you don't know is the model I always uh I always use when I talk about students especially and getting kids exposed at the earliest age um to things even if it's riding on Route 90 to the Eerie Zoo when you're in kindergarten. Imagine how excited you are to leave, go with your peers. Um, and then it it's um to being in seventh grade and getting to go to Columbus and spend the day meeting representatives and learning about our government and then also getting to go to the zoo again. Um, so I commend Mr. Poland and Mrs. Carnett for pulling that together and um they're working on an eighth grade trip. So these kids in seventh grade could be the the keep it the keep it moving for
135field trips class which would be amazing. Um but it's not easy to pull trips like that off and it takes a lot of commitment to what you want to do and and it's I I saw the pictures looked fantastic. I mean I so excited for those kids and hopefully we can uh get the energy to um to provide that kind of experience for all of our kids. Yeah. in some fashion. So, that was awesome to see. Yeah. And then I was at the assembly yesterday for um the awards for the year and yeah, we have amazing um amazing students doing amazing things and keep up the good work. Yeah, keep up the good work. Doing all the things. Yeah. I didn't get to go to um we had the top 25 breakfast. I wasn't able
136to go. My Jerry was able to go, but that I saw pictures that looked great. Got to see all the kids. I know. They got celebrated. That was wonderful. Um, we had the I think our last board meeting was before the spelling bee, right? Oh, yes. Yes, we went to the spelling bee, the adult spelling bee. That was a time. It was a little bit harder than I anticipated. just a tad. They certainly didn't cut us any breaks. No slack was given to any of us, I will say. And we couldn't hear anything and we don't know if it's just cuz we're old and can't hear or like if the microphone wasn't but we were like in this al cove and we're like what what was the can you use it in a sentence? What
137was the origin? We're like we don't know what you're saying. Um but we had a really good time. It was a lot of fun. We'll definitely do that again. Um let's see what else there staff appreciation week. There was all kinds of stuff I I saw posted about that. Principles and PTO's and buildings and lunchons and taco bars and all that jazz. Looked really good. Um, and oh, I got an email from I know everybody's going to jump on this opportunity. So, I got an email from the gentleman and I know it's his last name is Shannon, but the that owns the Mini Martin. Sean. Oh, Sean. Shannon. Yeah. Okay. So he does this apparent I've never been to this but it's the kids nickel day that they do for the day after it's the
138first day of summer vacation. So he said looking for some help. We have our kids nickel day on Friday June 6th. We ask for two things. One, we have a pie in the face booth and we're looking to see if teachers can participate so kids can pie their teacher. Um he said under union contract the teachers are scheduled. can they leave and attend kids day? So I said maybe we could ask to see who's interested in doing it and make arrangements that way rather than just you know everybody leaving the building and having a 100 teachers there to get a pie in the face. I don't know what that looks like but we could see. And then he said also looking for board members to attend and be a part of this community event and
139some might also volunteer for a pie in the face. So, if anybody was I just thought I would bring it up because I know they're very supportive of like they will host car washes and do all the things for like the sporting events and whatnot. So, if anybody's interested in going and volunteering and working for any period of time for that, let me know. And it truly is a nickel. I know. He said everything is a nickel. Like every single thing there is five cents. So, I'm kidding. I've never I've never It's a really cute event. All right. I've never seen that. But, um pie in the face isn't that bad. I I remember it's not that bad. All right, so there you go. Not that bad. As Jerry sits there and says, "Wasn't that
140bad for him either as he was the one that threw the pie in the face." So where is this being held at? So it's the Shannon's Mini Mart and it's over in Austin like right at 307 and 45. So, and then the other topic that I wanted to bring up and discuss and I did and this isn't like a a raw topic, but I wanted to bring it up and discuss in open session was um the evaluation piece because we've been working as a board trying to come up with the um evaluation tools to get this process started in our district because it was lagging. Um, so earlier this year, we started working on what it we wanted that to look like for our superintendent. And we started with the superintendent because we knew where
141we we were going through the hiring process. So, we all sat down, Mr. Riley included, and we started looking at the um evaluation system. So, OSBA, which is the Ohio School Board Association, they provide like the bones of what a good evaluation would look like. and it it's tiered and it's very much in line with um OTZ which is the state teacher evaluation system. So they go hand inand and they they work pretty well together. Um so I had reached out to OSBA because with Mr. Riley being in an interim position, we wanted to make sure that when we did this it was appropriate to use the superintendent evaluation piece for him in the interim position. They said it was, but the caveat was is that due to the fact that the piece wasn't started
142at the beginning of the the act what would have been our school year which would or his calendar year which would have been in like the end of July because technically he would be August 1 to July 31st. The way that this would look would you would have a formative piece that he would pick out some goals and we would map them out together with the board. Then we would do a mid-year assessment and then we would do a summitative assessment at the end of it and it would be you know like a rubric. You come together have a conversation and do that eval evaluative piece. Well going back to when Dr. tree harm was here and what we could dig up as far as what the evaluation tool looked like. It was simply a
143checklist of items and we could not glean any type of quantitative data from any of that to either um evaluate or write performance goals or do anything of that nature. So, we really didn't have a lot to go from. So, when we started this, we didn't have a piece to go from where Mr. Riley could start and say, "These are the items that I'm going to work on." So that we could come together and have goals, then meet again mid year, and then come together at the end of the year to see how he did with those goals. So although we have that piece in place now with Dr. Lombardo coming on board, and he's already has a 100 day plan and is working towards that, we still need to have something in place for
144um Mr. Riley. So, I reached out to OSBA because I wanted it to be um appropriate for Mr. Riley because it is not appropriate for him to have an evaluation that he didn't even get to choose goals for at the beginning of the of the term. So what they suggested was that we go just go straight back to our board policy and pick those items that are in board policy and then create a rub rubric from there which they are willing to help us do and then do the evaluation from that piece forward. So when I asked them about this, my initial I was going to discuss this in executive session and they said no, you should not do that. It should be discussed in open session and they provided me with some um legal
145documentation in court cases citing that unless you're talking about a specific discipline or an issue that is relevant to that employee that all of that should be discussed in open session. So I wanted to share all that with everybody here. So that is what it's going the that summitive piece for Mr. Riley will look like that and as a board we'll talk about it and and create that document and hopefully within the next 7 to 10 days I can push that out so that we can talk about it in June and then finish it up in July so that we can transition into the next series um with Dr. Lombardo. So I just wanted to share that with everybody but I don't have anything else unless anybody else has any questions about that. All right,
146that's all I have. Really quickly, I just wanted to say I went to the middle school for career day. Um, a tech absolutely knocked it out of the park. It was actually really amazing. I uh was sharing a slot with a Mrs. Stalker um who was just telling awesome stories about different procedures. I think that she administers anesthesia. There's a name for that I can't say, but you know, if someone can pronounce it. Yeah, sure. That thing. Anesthesia. es. Um, but it's really cool. It was really cool to get to meet those people. And it was also I I can't tell the community. There were people who had collegiate degrees. There were people that had master graduate degrees. And there were people there that were like, "Yeah, I really like construction." So, I started this
147company. Um, and that guy really really won everyone over because he gave hats out, which is way cooler than the rest of us did. But it was really cool seeing the eighth graders who took interest in it. was also really funny to see that eighth graders that did not have any interest in it. Overall, it was entertaining. Um, but it was nice to see because I remember I dreaded that when I was in eighth grade and this was way better than what I've seen historically and it was a huge group lift. I know I'd saw seen you there as well. Um, but there were like very practical careers there from a host of different backgrounds, lots of parents. Is this the same thing as like the reality day that they did? There's a combination. It's
148a combination. They mixed it. Yes. And um so to Mrs. Sapatelli who came out from um a tech, you know, I really appreciate that. Um for our high school volunteers who I had seen there as well, you guys did phenomenally. Um I I really appreciate the group lift on that because it went quickly. It was interesting and it seemed to breeze by which are is a good combination when trying to keep children's tension about careers when you were saying here's $2,000 and here's all the bills you have to pay. Well, when he handed those hats out, everybody's hand went up. But before he handed the first hat out, because that was in my room. Yeah. Uh the first hat took a lot to get a volunteer. The next five immediate hands. The whole class. Yeah.
149We got buried by that. Like I won that day. Yes, for sure. I needed hats. Yeah. So, all right. Good. All right. The board will hold an executive session for the purpose of considering the appointment, employment, discipline, promotion, demotion, or compensation of a public employee or official or the investigation of charges or complaints against a public employee or official. I need a motion. So moved. Second. Second. Roll call, please. Uh, Mr. Pearson, yes. Mrs. Syalski, yes. Mrs. Craig, yes. And Mrs. Ortiz, yes. Motion carries. We will not be returning after executive session.