September 2025 Goshen Local School District Board of Education Meeting

001Call the September 8, 2025 GOA board of education meeting to order at 6:30 p.m. Mr. Shankle, can you please call the role? >> Mr. West >> here. >> Mrs. Mary King >> here. >> Mrs. Papraki >> here. >> Mr. Here. Mrs. Gray >> here. >> Do I have a motion to approve tonight's agenda? >> Second. Motion by Bill, second by Corey. Any discussion? Mr. Shel, can you please call the role? >> Mr. West. >> Yes. >> Mrs. >> Yes. >> Mrs. Paprai. >> Yes. Mrs. Gray. >> Yes. I'd like to invite everyone to join me in a brief moment of silence. Thank you. Please stand and join Treasurer Mr. Todd Shinkle as you lead us in the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the

002republic for which it stands one nation under God, indivisible with liberty and justice for all. >> Thank you. >> Bailey, do you want to introduce the target area? >> I do. >> Apartment updates. >> Yes. So, I've asked obviously our central office team to be here tonight. um you've got in front of you a target area document and just to kind of give you this is probably 50,000 ft um of the big to-do or the big to-dos that we have from each area uh this year. They've been refined some updated. Um really what we have as a working document as a central office team is probably two to three pages on each of those that have the action steps and really the steps we're taking to make sure we implement these with fidelity. But I've

003asked each uh um between Patrice and the other directors to come out and just kind of talk quickly, answer any questions you guys may have as we go through these. But looking at this, these are again high level and you know, we drill down into it weekly uh with action steps that we make sure that we hit the goal with. So without any further ado, I'm going to ask Mrs. Sherzinger to give us a high quality instruction update. >> Awesome. Well, we got um preliminary progress score today. That's all we were waiting for for our perk card. And so our district maintains that 4.5 star rating. Yay. Very exciting. Um we are a three star in progress, which means we did our job. Three stars means students grew at expected rate. So I'm very pleased

004with our three star in progress and very pleased overall with our report card. Obviously, high quality instruction feeds right into our report card. We don't care just about testing. There's all other aspects of the education that you're going to hear about. Student development, communication, college and career readiness. Um, but preparing our students for the future is kind of our job and our focus. So, a big portion of that is our instruction. We have spent a lot of time the last several years focused on our interventions with students and I feel like that's going really, really well. our target time at Mark Hook and Spalding tutoring at the middle school and high school. I feel like that is we've done a really good job revamping all of that. We're focusing on the classroom instruction this year

005a lot because what we have for our target time and tutoring is working. We're just going to focus on um what's happening in that classroom with the majority of the time with our students. We have I'll probably talk about this in literacy. We have a new K2 um textbook adoption and that's always a learning curve for our teachers, for our students. Um and it research says it takes about three years for a teacher to be completely comfortable with a new u material. So that's something we're focused on a lot. We partnered with the company to send experts out who will spend time with teachers in the classroom. Um we have a coachly license for our teachers where they can meet with their experts and plan during their planning bell like the next couple units if

006they wanted to. So we definitely have poured a lot of support into our staff as we make that implementation of that literacy um series. So that's a big part of our work this year. Um professional development is always important for our teachers, for our aids, for our administrators. We have um a pretty good plan for um professional development. On our inservice days, we don't ever really have just one speaker that talks to the staff all day. We differentiate based on what they need and obviously value added coming back today. We have a little bit of knowledge, but we really have to spend some time digging into that to see what population of our students are growing the most and which ones do we need to focus on a little bit more. So obviously we are

007a data driven district. We talk about data all the time. Our principles and our um curriculum staff meet with teachers regularly as part of that. It's called RTI process. We assess, we figure out what do we they do well in, what do they need some help in, and then we intervene on that. So we're constantly looking at that data. And that's something we'll continue to do. And then something new this year from our district leadership team meetings um where we pull all of our grade level leaders together in department chairs. They want to go watch each other teach across buildings which I think is super powerful. So like our second grade teachers want to go see third grade teach. Our third grade teachers want to come down to second grade and then collaborate on what

008that looks like. And then fifth grade to sixth grade, eighth grade to high school and this came from our teachers. They want to do it. And I think that's really exciting because they could they share ideas with each other and they see the good things that are happening, but to actually see it in action in the classrooms is something that they want to start doing. So, we're working on a plan for that as well. So, I'm pretty excited about what we have in high quality instruction this school year. >> I know that, you know, 4.5 stars is I mean, our goal is five. We always want to be the top, but you know, that's a lot of targets to make sure that you're staying on path with when you're starting to look at the achievement

009piece to the value added piece to the gap closing. Um, you know, our graduation rate is great. Um, you know, early literacy, which Teresa will talk about here in a second, but all of those do come together, but you've got a lot of moving parts there in each of those. And our teachers do an incredible job. I mean for Teresa to say that for teachers to want to watch teachers, you don't see that in public trust a lot of districts to be able to put yourself out there and go do that. That's but that's our teachers trusting each other, trusting the process. It will pay big dividends for them to see and learn from each other. So I'm I'm proud as ever of that 4.5 stars to be in the top, you know, percentage of

010the state that's getting that. And it's only because of our principles, our directors, and our teachers that work very hard together to make sure that all those pieces we're looking at. So that that gap closing, I mean that five stars. I think that's great. We're really I mean that's going to pay dividends for years to come, right? Because kids aren't you're bringing them up to where they need to be. They're not going to get left behind and in the end they'll help us get the the other components raised, right? She said takes two or three years for new for the >> two new Okay. >> Yeah. for teachers to have a mastery of it really. Yeah. >> You know, they're learning all the ins and outs of the new. Now, we piloted it last year

011and they had professional development as soon as school ended and then they had professional development again and they could meet with their coachly um coaches, but it does take the research says from data too, data over three years, you can see that consistent. So they'll they'll have uh I guess like the first year using it, they'll have their their lesson plan or they'll have their lessons for the kids and they'll say, "Okay, well that didn't work this year. Let's let's tweak that a little bit next year." So then by the second or third year they said, "Okay, this is good kind of." >> And that happened with our math um adoption. The first year we kind of used the math math textbook kind of unit by unit and then we sat down with our teachers

012and we moved things around based on there's not one textbook that's ever going to be perfect for our students. Yeah. And the people that know that best is our teachers. But you have to teach it first before you can figure out, okay, I'm going to put this unit first because that's a foundational skill that we need. And and they they do a great job of digging into that and reflecting. >> Thank you. So on the on the progress the three. So what what is that exactly? So what's >> what value? What progress is is um as I enter in sixth grade my projection shows I should be at the 95th percentile and did I score the 95th percentile? And if if our students hit their target that's a three star. >> Okay. >> If you

013exceed your target then you might get a four or five. Okay. So on average as a district, our students are meeting their target >> with plans in place already to get them up to the three and a half or the four. >> Yes, we're working really hard on that. It's interesting because districts that struggle with achievement sometimes do really well with progress because all they have is to move up. Our students have been doing well and so maintaining that level of um 95th percentile or whatever is a little bit harder. >> Yeah. So is it like value added then? >> It is value added. Yeah, they changed the name. >> Okay, course. Of course. >> So, if you start up high, it's going to have a smaller window to improve. >> I mean, I just

014look at this and think honestly, I talk to districts all the time and um at the collegiate level, we also talk about like college and career readiness a lot. And I feel like our district across the board is doing unbelievable things, phenomenal compared to so many other districts. And I think how is that a four? Does anybody in the state have a five? >> Well, it was supposed to be a five and they changed the formula. >> Mr. Dubs, don't even get started on this, please. You might be here for a while. >> Well, we were a five for a while. Then what happened was there were, as you mentioned, there were a lot of school districts when they ran the data that were going to probably be one stars. So, they kicked in kind

015of like an improvement component to bump them up to a two. And I almost think the compromise was well then we're going to make the top bend a little bit harder. So they moved it up to 85%. We were at 82. So that's how we slid back into the four. But we already know that we're going to be a five next year. >> That data runs a year in the rears. So we've already turned those numbers in for next year. And then in September, Missy and and us will go through and double check everything because she has an open window where she can go in and make sure there's nothing missing emisswise. But all indications are we'll be fivestar next year with that. >> Yeah. It just surprises me because I'm like I I see

016a what a lot of other schools are doing and I mean independently we're doing stuff that they're doing at county levels, right? And even exceeding that >> and what you would see on a lot of great cards or twos, I think threes. >> Wow. And we started doing that before this card measure. It was the right thing to do for kids. Yeah. Right. >> And now we just happen to be getting rated on it. >> Huh. Okay. >> Why is it so it's preliminary? When is it official? >> I think they're just making sure like there's a time where we can um go in >> the data. >> Yeah. Look at our data to say, okay, when that student moved and they shouldn't be on our count or whatever. So, as soon as that part's

017done, we work with Missy Smith a lot and emiss on the reporting portion. make sure all everything we reported is accurate. >> Or sometimes somebody should have had something >> yes >> connected to that student and for some reason it didn't get picked up in the system. Could be something from the career center occasionally like sometimes there's there's some EIS work on both both ends career center and so they go back we run through and make sure that everything looks like it's right. questions. >> Teresa is gonna keep talking on >> I am I'm covering literacy as well and I've already covered a little bit of this because um of the new ELA series, but I'm going to put a plug in again that the work that Danielle Styles and Kelsey Rybeck does is so

018invaluable. Um Danielle and Kelsey both have a coaching plan where they're in classrooms with teachers co-eing. Um, anytime a teacher has to be pulled from maybe a data conversation that they're not part of, they'll go in and teach those classes, they just their their work that they do with our teachers is amazing. And um, I think that's a big part of why our district is a 4.5 star district because they've been able to focus on literacy and really help with that instruction. So, we use our district literacy specialists in K through eight. Um, and then we do contract with Hamilton County and and we have a ELA expert there who works with our high school English department. Um, and of course, you know, we're going to continue to use data. Something we are starting that's

019kind of new is our ninth graders in English don't have a state assessment. They took that away a few years ago, but um, Gloria had the idea of we purchased a assessment system just so that we can check the rate at which those students are growing as well. um and so that we can have conversations about those students, too. Who needs some tutoring, who needs a little bit extra help as we prepare for 10th grade. So, um the district literacy specialists and our experts at the county are are really good to work with our teachers and I think our teachers feel comfortable with them, which is really important. Uh I talked about tier one instruction earlier about how important that is. As I said, Kelsey and Danielle do literacy walkthroughs. They have coaching cycles where

020they're working with teachers. Um it's a part of just everyday practice at our schools and teachers welcome their feedback and they they want to grow and learn which I think is exciting. Um a continuing continuing target time and intervention. We did change fourth and fifth grade a little bit at Spalding this year. In the past they shut down the whole grade level into target time. We've kind of changed it to the idea of those students that need really intensive literacy intervention will have it. But then I my teaching partner and I get to decide which what our students need because once again who knows those students better than the teachers that teach them every day. So I think the teachers are really appreciative of that time too to do intervention with their own students. So

021we're going to try it this year and kind of monitor that data and see how that works. But I expect that'll probably look even better especially with value added when you think about if I took students that were from other classes I don't really know them. I'm gonna have to spend time getting to know them. But now I get to keep my own. So, and then continued professional development in the area of literacy. Um, again with that new ELA series, obviously that's a big focus of their professional development this year. Um, and Kelsey works really closely with Spalding and middle school ELA teachers to pull data and and talk it through with them, too. So, um, overall our literacy and high quality instruction really go hand in hand. But, um, since our governor places such

022an important part of reading and literacy, um, it is the foundation for all learning. So, it's important for us to kind of make sure we're focused on reading comprehension and writing in all subject areas, too. Any questions about literacy? Obviously, our early literacy score is a four-star. I shared that with you earlier this year. Um, as we look to the future, we have to start thinking about what um impacts it could have eventually on um if we have to reconfigure buildings or whatever, but that's something that, you know, we'll focus on and do a lot of research as well. >> That's great. Mr. Turner, >> Mr. Smith will help me on this one here in just a second too, but uh just the area of student development's working hard to ensure that students uh has

023have the safety and access and opportunity to become graduate ready to lead, serve, and thrive. As far as safety first, it's always our highest priority. Uh our school nurses that are in our buildings have a critical role in helping reduce those health barriers to learning. Uh we really value and will continue to value the health source of Ohio partnership uh that give us access to a school-based health center. Um our school counselors, there's a bevy of individuals. We've got counselor, psychologist, community um based partners available to support student mental health. And at the same time, we continue to refine the programs such as sources of strength and PBIS while ensuring that we meet the state requirements related to school safety and wellness. And in just a moment, Mr. Smith, we'll address some of the physical

024and safety measures that are in place as well. As far as attendance matters, uh focused on ensuring ensuring that students are present, engaged, and supported every day. Our plan to address chronic absenteeism will continue to be updated. there are changes that are happening both at the court level as well as the building level and coordinating and aligning those uh will be um a critical component that we do focus on this year. Uh as always, it includes resources for our parents. It promotes student accountability. It works proactively with the courts to reduce absenteeism before it becomes a barrier to success. Family and community engagement. We know that when families are engaged that students thrive. Uh we have a family engagement specialist uh inhouse as well as we have a resource coordinator that we coordinate with uh

025with our ESC that strengthen the school family connections and we continue to expand the resource coordination across the district in that regard. this year as far as mental health team and mental health things you will notice and see. You'll see a web presence that's uh brighter um resources that are available. Um excited that it will showcase the things that have not only been in place but will continue to be in place and refine and go along as we see things happening in real time and we reflect on what went well, what didn't go well, what can we change, we will continue to respond accordingly. I'm hoping in the next week or two I have an announcement from the mental health team. I do meet with them tomorrow that we have a four-part parent program that

026will be focused on prevention and wellness. Um where we'll be able to offer education sessions to our parents and community at large. Um again, I'm I'm I'm hopeful and I I do think we're right on that verge of having that available and ready to talk about. Um so we will do that. We are committed to creating more opportunities for students to lead and serve uh while also building those stronger school and community partnerships. Mr. Smith, um in real safety measures physical and technology wise electronically um in realm to the district, I'm very proud of where we're at. As Deborah mentioned earlier, as I go to director's meetings, there was always conversations about safety, how buildings are equipped. um training that's been conducted and it just amazes me we are constantly on the cusp of cutting

027edge technology um as well as safety measures. Um we had this summer we had a complete audit of all our swipe cards for all of our staff members. So all those were collected, audited and reassigned. Um which does give us uh daily access to monitor each one of those key swipes. And uh if those cars are not swiped and someone keys into the building, a door, we have access to review that through 283 camera views um that uh might be accessed if necessary. Our exterior doors are now electronically um controlled. So um each evening 3:30 buildings are unlocked to allow access for extracurricular sports that are in a building. And then um electronically we cured keyed at night. So that helps secure our buildings. Um someone's not actually having to physically touch those exterior doors

028each night. Um, all of our staff members are equipped with the safety badges which give them immediate access to administration should they need it or emergency personnel in a more severe situation. And I think um, as always, probably one of the most prominent and strongest safety features that we have on this campus are our two resource officers. their daily door checks, their traffic control, and just their presence on campus um is so impactful and helpful. Um it's probably on a daily basis with some older doors. Um I'm notified and we can immediately address uh that safety concern, but they do physically touch every single door every day and that also allows them to be every on campus every day. So, I'm very thankful for those two individuals being here on campus. >> Question on student

029development, our safety. >> Thank you guys. Mr. Dubs with college and career readiness. >> Hey, as Mr. Bailey talked about, you know, there's a lot of things we're doing in college careeriness that are really indepth and a lot of the things we're not going to change yeartoear just because we don't we don't want to make those changes because the things we're doing are working. So, what I've kind of put up here is a little bit of like how we're constantly looking at how do we repackage it? How do we make clarify a little bit more? And so this year we've been talking about trying to get kids to understand three questions that they should be able to answer confident confidently and that is what are my strengths and what are my interests and that goes

030through all the assessments we do what is my career path or where's my destination but the third one is the one I think that we're probably really talking about more so this year than any point since I've been at goan and it is from the perspective of does every kid have a trusted adult that they can go and talk to because it doesn't have to be me and it doesn't have to be Stephanie and it doesn't h there's a lot of people that our kids feel confident with that they can talk to about professional ideas, career and those type of things. So, we're spending I think more time looking at that. So, for instance, there is a um a sports administration uh event coming up at Claremont and so we were trying to decide like

031what students we should send to that. Well, we start talking to the coaches. the coaches know the kids. The coaches know what kids might be a fit for something like that. So, you know, it's not it's it's really stick man simple, but it's a little bit more of the sitting down and being a little bit more clear on what you're wanting to do. And I I think that uh we're really starting to see there's more people as they get more confident with the whole idea of college that they can talk with kids. Also, doesn't always have to be coming to the counselor, always coming down and talking to me. Um the the the second thing I put up there which is a big huge change that we're really excited about are pre-apprenticeships. When I first

032came to go that was one of the very first things like I wanted to work on immediately was let's get pre-apprenticeships going because when you look at the graduation pathways like pre-apprenticeship makes a lot of sense. Uh if you have a pre-apprenticeships that approved and a student uh finishes it, then they don't have to worry about the 250 hours of work-based learning and and and tracking that. But we couldn't get any pre-apprenticeships approved by the state. The state kind of stopped them. Well, they've reopened that and this year we are having pre-apprenticeships that are open and we're really excited. So, we'll have kids that that can work on pre-apprenticeships in construction and IT, uh, and healthc care, um, advanced manufacturing, robotics. So, um, we're excited about that. And I think the other thing that's nice

033about it is that, um, credentials are good. They're they're a nice thing for kids to put in their tool belt and take with them and put on their resume, but in order to get a credential, really all they have to do is take a test and pass it and show that they are uh that they're that they have a basic understanding with those things. In the pre-apprenticeship, there is a lot more hands-on. It's trips that the kids have to go to and network and talk with different companies. And um and then there's also baked in probably more professional skills. And we're excited about that too because I think that's probably one of the biggest missing components are is that as we keep working with our students, they just don't have a lot of the professional

034skills that we take for granted because a lot of times things that maybe we did growing up. Not all of our students do that. So, we're really trying to work on helping them to uh to pick up those those professional skills. So, we're excited about pre-apprenticeships and that that'll figure into that fourst star and five star the pre-apprenticeships if a student finishes those and that'll help bump that fivear even higher. Okay. >> And then the next next slide u maybe was is about the BAC and once again we will have kind of a dual strategy. We're going to be working both our own local BAC and then we're also a part of the greater Cincinnati BAC. There's now 39 districts that are working out of the greater Cincinnati BAC. U one of the things that

035I know that Brian and I are really happy about is that we've had conversations with them that it felt a little bit too much Hamilton County previously and I'm starting to see a real effort to make it more Claremont County. And two things I think that kind of show that is that um one they're going to have one of the regional BAC meetings in Claremont County this year out at Claremont Co College. And the second thing is they wanted to have a representative from Claremont County. So they asked if I would sit on the executive board with them and Brian was was kind enough to say yeah go ahead and do that and and uh so we have representation now on the executive board of the BAC regionally and there's actually going to be a

036BAC meeting in in Claremont County. So we're excited about that and you can see that we're working on a lot of the same focuses. Some of some of those are regional BAC focuses, some of them are local BAC, and then uh you can kind of see the things that overlap. You can see the dates up there of our of our BAC. We got our first one here uh locally coming up in October. So, I will be sending out very shortly those invites to everybody reminding them. We've already had one BAC meeting for the region and u and that'll be uh on the 14th. And as we've kind of talked about earlier, we are fourstar AC locally and we're actually the only school district in the state of Ohio as a single school district other than

037the city that has a fourstar. So we're pretty proud of that. So >> yeah, >> one question back. If a company wants to get involved in like the pre-apprenticeship, what would you advise them to do? >> Contact me. >> Okay. Because what we can do with them then is they can come in and do some mentoring with kids or they can open the doors and let kids come in and do a site visit and do some some hands-on things. So for instance, like when we went to Ford, remember we went to Ford and went through your 3D printing. Um that was a great experience. We tracked it, but it didn't really count towards anything specifically. The nice thing about the pre-apprenticeships are we're doing all these things now we're able to start pulling those type

038of things underneath those umbrella that umbrella that pre-apprenticeship. So yeah, any company that wants to be a part of that just have them reach out to me and we can figure out a way to get them involved. >> Yeah. >> So on that the pre-appren, how does that compare to the Oaks? Is it because the Oaks that's what they do, right? I mean that's >> correct. So I mean what why like I think it's a great idea, but why are we doing it here? Well, because we have a lot of students that don't go to the Oaks. You have a lot of students that stay here at Gan um for various reasons. Part of the reasons are, you know, one, they they they they could potentially get locked out of what they wanted because of

039the lottery system. Two, you have a lot of kids when they're sophomores. It's a scary decision to say, I want to go to the Oaks for the next two years. So, kids a lot of times don't do it. and um and then suddenly they start to realize, well, I maybe I don't want to go to college, maybe I do want to get into into a trade or I want to get into it. And so by being able to run that here, >> that that gives them more opportunities. Um, one of the things the Oaks is doing and I and I know Bill sees these hears these things is they are doing more senior only programs at at at the Oaks and part of that is a reflection of the fact that they're realizing that kids

040decide late sometimes they want to go into those programs. So there are senior only programs and there are senior only micro experiences. Now the only thing about those that is difficult is that so for instance um if if the student wants to do one of those micro experiences for like say CNA which is the old STNA um they actually have to go to the Oak for like three weeks straight in order to do that. So that means they're out of all the classes here, we've got to work with the teachers and say that if they do that pre-apprenticeship here, we can do that here and they don't have to miss three weeks of school. >> So that's that's kind of that >> Yeah, I was just curious. >> Yeah, it's it's not that any any

041particular one's better than the other. I think it's more about being prescriptive for our students. >> Yeah. Good. So in July I was up in Columbus with Ohio Career Tech Education College and uh they were at the Oaks are doing this and some other they're working with other uh career candidates around the the state and some of the programs that are you know the more popular ones to get up the quickest. uh if they have a comparable evening program, adult education. Um if there's open seats, they're allowing some of those seniors to get in those programs now, which is pretty awesome. I mean, they have the instructor, they have open seats, >> you know, for those kids that do this to or didn't get in the program they wanted to. >> They they have definitely

042got they've gotten more creative and it's become more flexible with the use of that adult money and those adult instructors. And so, you're starting to see those things happen. The biggest debate I see when I when I talk to career center people and there's a little bit of argument depending on who you talk to is what's the definition of after school? Because if a if a student is only going for a couple periods here or half a day or whatever, like are they technically already done with school and they could go in the afternoon and take that? So it's funny like when I talk to different career centers, each one of them has a little bit of a different perspective on that. And I I don't know if I did I tell you about my

043last someone on the business the industry advisory council at Scarlet Oaks for their engineering manufacturing program. I don't know if I spoke to you after I was on that but after uh our last meeting but uh I was I was on that council not as a board member but as somebody that works in manufacturing >> and I'm there uh but you know a bunch of people in there and uh we're talking about what these industries want and one of the top things was the soft skills professional skills and uh so talking about you know from forward where I work what we see with new people and young And then I said, "Well," then I told him, I said, "Well, I'm also on Great Oaks board of directors." They didn't know that. And I said, "My

044home district is Goan." Goan school board. And then there was a guy, he lightened up right, he's like this. He's like, "Let me tell you." He said, "I'm glad to hear you're from Goan because Goan, they just know all the kids from Goan, they've got it. They've cracked the code. Goan knows how to prepare these kids. They have those skills. They have those soft skills. They do. >> We work at it. >> We're working at it." >> It was pretty cool. It was pretty cool to hear because I mean he was just like yeah I can't remember who he was with but he works with all districts around Cincinnati that he said everybody wants go kids. That was pretty awesome. >> Well and I say that if you go back to the first slides about

045the report card and the college and career readiness piece that takes a K12 approach and that takes teachers being comfortable with giving up a little bit of that time to do a lot of these pieces we're talking about. There is a a lot going on that all kind of mixes together to be able to make this successful, but it starts with good leadership and people putting the you know the right teachers in the right position, kids in the right position to be able to have these conversations. So, it's good. Mr. Bailey, just one quick thing I didn't put up there, but just you know is happening. We're getting ready to have um a countywide professional development day uh on election day that has not happened for a number of years and Teresa conveniently like said

046that hey I support it but then I get to go to those to those meetings and it's been a great experience and I will tell you that Daryl is a big moving part of that behind the scenes of getting the the ESC and the other schools involved in wanting to do that that's going to happen at West Claremont High School They're the only site big enough because all the schools are wanting to do it now. So, Milford, West Carmont, everybody's coming. So, we're excited. We're working on trying to get enough um enough sessions to uh to be able to have uh enough to handle all those different teachers that are all coming. Um so we have um a number of our staff members who have already submitted to do a to do a a presentation

047to do a session. >> Great. Is there a limited number of staff that we can send as participants? >> Well, they're all going >> Okay. Okay. So it's not everybody's going >> like 15 teachers from each district in Claremont. That's why that flight West Claremont's kind of the reason why that's how the only place that really >> stay out of West Claremont need to go anywhere. Just avoid that for >> every teacher's going. But then out of out of every teacher, we're trying to >> uh encourage the many many outstanding teachers we have to do a presentation on something. >> Absolutely. >> All right. technology education. >> I stand up so I'm not hiding. Can't see me. Uh it's a really great year for me because through I think teamwork and foresight and planning and

048investment in our technology, we have what we need. So the goal this year is to get really great at what we're already really good at. Um safety and security number one. All of our departments, it is our top priority. When you hear Mr. Smith talk about all of the systems we have in place. Really what happens is he works with everybody who knows and he says, "Hey Mark, this is how this stuff needs to work." And then I say, "Okay, let's make it work like that." And so we manage those things back and forth together. Really good teamwork. We also have really good systems in place that support not just our facilities and our our people physically, but also online. And so a lot of work goes into making sure that we know what our

049students are doing and when they're doing it and that it is safe and that it's appropriate for education. cutting edge hardware, software, and course offerings. We talked about some of this, I think, last month when I stood here with you guys and discussed AI and everything that we're adding to our classrooms this year. And it's a really good year, I think, to be a go teacher in a classroom because the technology we supplied to those guys and then trained them on as part of our back to school process. There isn't anything that they have that they don't need in terms of their ability to deliver instruction to kids in classrooms, which is something that we are really proud of. We're also always creating, building, and delivering tools that are needed by the district kind of

050as things come up. Essentially, if we can't find one that meets our needs exactly, then we try to build one meets our needs. One of the best parts of my job. Lastly, it's timely and applicable technology training. That for me is the biggest part of going from good to great. We built that technology explorers team at the end of last school year. Did that work. Now, I'm trying to do the work of working with my built-in integration specialists to be able to say, if we're investing in this stuff, are we getting the best return on investment, right, for our time, for our money, for our technologies? Do you, the teachers, know how to use what you've been given? Do your students know how to take the information that they've been getting and delivered right in

051the classroom, on the test, etc. And so, those are the big pieces for me of how we can get through this year. Mark says that and I think you guys know everything in this world has something to do with technology. So it always ends up falling on him no matter what it is and he balances it and figures it out and that's why we're successful in a lot of spots we are because he figures it out gets it done and we move forward. So that's a small umbrella right there with a lot of stuff underneath it. So thank you Mark. Thank you. >> And then lastly communication. I've asked Melinda to talk here on communication goals. >> Melinda and I was kidding. I'm senior year [Laughter] that look I mean we've been working hard obviously

052with communication over um for a long time. Um you know it's funny. I was standing at the veterans thing the other night and had a vet walk up to me and say I didn't know about this. And I said, "Well, I got to figure out how." I said, "It's it was in the genus in the postcard. We put it at the local American Legions. We put it at the churches. We put it and I said, I don't, you know, that's sometimes how do you get down to an individual level to communicate things? I don't know." But I felt bad at that point. So, I think our goal is to always make sure that we're providing information about the district, celebrations of the district, but also engaging with people. Um, so as you look at that

053inform piece, we're going to continue to try to improve the one-way and two-way communication. Um, maintaining an ongoing content calendar for the website, social media, which Melinda's got laid out for this year so we don't miss things and we, you know, we're making sure that we're staying proactive with our lot of our communications. We're going to continue to engage local social local media outlets, provide news releases, invitations for the public. Um, also to continue to improve our regular calendar of in-person community events. Uh, obviously we've got the veterans and the senior citizens dinner and the BAC recognition breakfast and state of our schools which are going to morph a little bit this year into some of these pieces that Tom's talking about with parent engagement and getting parents into some of that instead of it

054being one night. Looking at it being four nights of us getting communication to parents and engaging parents. Um, not to mention that obviously we've got the uh master facilities planning process that we're still doing with SHP, even though we've slowed it down a little just a little bit with the purchase of the building and some of the renovation we're doing and where does that fit in to the long-term picture of our district. But really getting community out to town halls. We've got a survey that I've it's almost done. I'm thinking it may be ready for this Friday just to hit parents with some survey how the start of the school year go and then also dive a little bit into our target areas and the did you know the things we're doing because I think

055sometimes all those things that they just talked about our kids see it uh our parents probably don't notice it because it's just expected but we do a lot above and beyond to make sure that our kids are successful and prepared with programming and different you know different opportunities that we give kids that And I just don't want it to be expected because it's not. It is us making sure that we're doing the right thing for kids, but it's not what is on a state report card or, you know, the piece that gets measured. Um, we're we're going to continue the vision. We're going to continue the enrollment and growth uh study and facility utilization as we kind of work through this. Um, and then obviously the academic offerings and the limitations created by space. So,

056those are things we need to engage with our community about. So, that'll take some time. It'll be overtime, but we'll get some opportunities. And then, you know, we've got, you know, to kind of create um and brand that new building, the new administration building, including some logos and stuff up there so that it is seen as part of the district. Uh so, we've got some work to do there to make sure we're branding it. And then also uh some of our interior way finding uh and stuff that we need to look at to make sure that as new people come on campus and we grow and expand that we've got that way finding here on campus if we do do any grade level configurations whatever that might be we have to really be thinking about

057making sure people know we're questions on communications that's a bigger one than that but we're just really looking at continuing to form engage and then you know make sure that you know our brand is out there and people know what notion is about. >> I think we do a pretty good job at communication, but I just think it's tricky in this day and age just in general, right? Um as a parent of the district and um talking to other parents, you know, like this is a super busy time. So, you think about homecoming and how many people are like, I didn't know this was going on. you're like, "Uhhuh." Um, but what I've realized is like our principles take a take time to do the newsletters and the newsletters are really informative. Like you actually

058read them. They have everything that you need as a parent, >> but how do we send that message like from day one? like maybe an open house thing of like the number one important thing you could do as a parent is to read the newsletter weekly >> just because it summarizes like what's going on that week but also in the future and read anything that comes from your teachers obviously right um but I think >> I think we definitely miss out on people investing in that newsletter in the newsletters and the newsletters are so great they are >> um and if we're taking the time to do them we want people to read them. And then secondary to that, um, the individual that you spoke with, did you ask them like, >> "Where do you

059get your communication?" Like, "Where do you live and where do you get your communication?" Because I think we do a really good job on social media that, but there is something off of social media that we are like we're not in some kind of circle, but I don't know what circle that in is because I feel like we're in so many different spaces. But like, how do we get that in? No, and I and that's the side like for parents. I think it's one thing because you've got them here in captive and they'll tell you either text message or email is where I get most of my information. >> So, do we text the newsletter out weekly? Is that >> texted? It's that way. I mean, they do communicate it through Phil Thrillshare that way.

060Um I know Wendy does. Um I think that's the way they like to get it. >> Only Wendy does, but >> I read it because I'm I'm emailing every day of my life. And we can help the community not >> I'm talking about twofold, right? I think if we get our parents reading that newsletter every week, then at least >> most of our community in terms of parental, >> understand what's going on, and are knowledgeable what's going on because those are so great. They really are like they help me keep my life in order as a parent. Um, but then secondary to that I think is this whole other piece and maybe that's the hey parents share this out to your communities of people, right? Like share what's going out to your because we're all

061connected in different circles of people who right >> aren't right. Like I have a grandparent that lives with us and I think other people have that in their communities but maybe they're not getting that communication and maybe that's how we can spread it. Kind of like the pyramid effect. I don't know. >> No, it's it's something we're always looking for and that'll be part of the survey question that we put out at the start here is what way do you want us to communicate? I mean, you've heard the Facebook thing to the Instagram to now, you know, the Twitter's going and now. So, it is constantly evolving. >> Um, I'm not ready to Tik Tok yet. So, >> that and actually I think we already communicate with the Tik Tok gener with that. Um, although

062I think they'd love it. Whatever. >> Yeah. Did that individual say like did did you happen to ask like what would you read? Like where do you read like where do you get informed? Did you ask? >> I tell him I was listening to him that his best source was those postcards that we deliver to every mailbox. >> Our DNS goes to every mailbox in this community. So anything that's community facing like the senior citizens event will be in there. We try to sprinkle in the big pieces of comm, you know, school district stuff in there, but for that one, it would have been >> postcard that went to every mailbox. >> I think, you know, like I just drive through Lovelin more than any place else. And you know, they have the benefit of

063having a banner that goes across like for homecoming and they don't put everything. That's the only one I noticed. And they put a few other ones, but >> we used to back in the day have over 28. I think maybe that it's just a 5 by8 sign on I mean there's like kind of the four corners of the district that for that in a senior citizens dinner and you know you can have a a banner or a sign and it all you have to do is change that >> the actual you know it's always well maybe it's September or October or you know what I'm saying you could pretty much make a sign and just >> change that little And what I will say is you're always going to have one officating with everybody. We

064do a we put a lot of effort into communicating and put a lot of different spots. So at some point you just have to say >> if you're not getting it, I I don't know how to help you get it on the newsletter saying right like it's there, >> right? >> Somehow we have to encourage investing in that because it's so great. >> Yeah. Was this their first time attending the veterans game or I think it was I I mean that's the first time I'd seen but he was there so >> yeah those people I saw were >> Yeah. Good. >> I think we do a good job. >> I think you see a sign for like if there's like a turkey dinner that's what you see a sign like that and that's older people

065that's how they come. They don't get a social media post about a fish fry, things like that. They see a post >> on a sign. So, I think it would would be worthy for twice a year, you know, the Veterans Day and the senior citizens and stuff. Yeah. Okay. Well, we'll continue to work on all these and I have complete faith in this team. We've got a really, really good director's team here and building leadership and overhead teachers. But that's really our, you know, our 50,000 foot view. It took 45 minutes to get that, but uh it's well worth the time so that you guys know the direction we're heading in with each of these target areas >> as we work, you know, PK12 to get it done. So, >> good job. Good job. >>

066Yeah. >> All right. Moving on to um agenda item seven, old business facilities update. Mr. Billy, >> asked Charlie to be here tonight just to kind of I sent this to you guys last week or my Friday update, my September update with kind of where we are with this, but just going to kind of let you know, we I'll jump ahead. We had this timeline and we're slowly kicking things off. >> Yeah. Uh, and we're getting to that point where I think Charlie said that September 26 is DD end. So, we're almost there. But I just kind of want to let him talk through the Mark Cook renovation and the the administrative office renovation. And if you guys have questions, we've been through and I will say we've had, you know, central office in, we've

067had some teachers at Mark Hook, obviously the admin at Mark Hook kind of in flushing some of this out. So, we've bounced a lot of things. We talked to the ladies at central office to get some of their input uh as we've kind of done this. So, it's slowly getting there um with a lot of different pieces of input. So, Charlie, no further ado. I just probably stuck stole. >> No, that's all right. So, uh so Mark Cook um is on the screen right here. um the kind of the gray shaded area on the left hand side that's the corridor and then there's double doors that would enter into a a more modern media center. So um the media center is kind of a as you can imagine somewhat of a hub of activity. Circulation

068will go through it and that will connect to other zones but it will also give the ability for the media center to flex everything that we've talked about that's kind of in the center of the room would all be on wheels. So, if we needed to change the shape of that room or accommodate the size of the group, it can be morphed. Um, to the uh top of the page there, you'll see a couple restrooms. Those are where current restrooms are, but we would make them be more ADA compliant. Um, it's kind of a hybrid restroom, storage room right now, dedicated kind of fully ADA compliant restrooms. Um, off that is like a little L-shaped to the media center and that could be an area where a small group or uh could could collaborate. Um,

069and then we have some lockable storage in there. Just to the left of that area we're identifying is OTPT. And so again, it's an area that we have storage on the walls, some mats on the floor, and real, you know, the appropriately sized area for OTPT to be happening with with kids in a small group session. Moving on down, you can see to the right there's or in the center of the page it says story time. It would be kind of salt seating where reading time could happen. I don't know if you've been in the Mark Hook ele or um media center, but this this space will be a lot more modern looking as far as color and just the amenities that are there. Today's media center is really just two classrooms chalk full of

070bookshelves and we're going to kind of custo make it be more more appropriate for for elementary kids. Um to the bottom you see five intervention rooms and those spaces would be for pull out for math intervention, reading intervention, one-on-one or for small group. And so that's set up where that particular shaped desk has one teacher desk kind of around a crescent. And you can see one, two, three, four, five, about seven seats. Up to about seven kids can fit in those for doing some small intervention work. And then to the right is two um classrooms. And so these would be fully functioning classrooms. um that would be off the media center um where we're still trying to they're very flexible in their nature. So they could be general classrooms throughout the year or they could

071be a specialized classroom um if if we wanted to get down that path based off the the enrollment growth that you're seeing here. And then lastly in the bottom corner says technology room as a current tech room today. There's a rack in there and then there's some antiquated stuff that we probably would get rid of. So it probably would become techsto because it's a pretty good size space. Um there's very minimal amount of technology in there today. So to the right is kind is what we call an isometric. So that's just a 3D view. Um and through the software that we have some people can understand 2D, some people can understand 3D. So we like to show both. So >> quick question, >> how many CLA general classrooms? >> So I think we're at six

072right now. save from this I think is kind of when you look at the OTPT piece the intervention from title to yeah project more >> uh the media centers too and then you're gaining two classrooms on that back side so >> yeah so there's about six six classrooms within the existing building that will open up right >> and then there's no exterior entrance anymore on >> there's going to be one that's going to maintain that kind of goes to the parking lot to the bottom we don't have the door shut on this um there's There's a little corridor there, but the the one that kind of goes towards the parking lot where you enter administrative office today, I'm probably going to fill that in for security purposes. >> Yeah. >> Yep. >> Thanks. >> It

073does. >> All right. >> Exciting. >> So, this is the uh former kindergarter building. Uh we've worked pretty hard on this to program it and to really think it through as a modern school administrative office. Um so moving from the left kind of through into the building, you see the existing vestibial um that's there today. There's a couple bathrooms off of that. We would put a door in there to kind of create a gateway secured vestibule scenario would be created. You can then see the reception area. that reception desk has sta uh location for two staff members. Um across from that is another restroom. Um and then across from that is also registration. We know that that when you have folks move in, they're frequent visitors to registration. And that's very typical in new board

074offices. We put registration right there. So people don't have to wander through the offices. Just directly south of that next to the reception is is a secondary office. There's there's another window where they have sight lines to the front door for backup if there other folks are busy back in a mail room or something. Um from there, um there's a there's kind of a doorway that leads to a corridor that kind of is an L-shaped corridor which connects to a variety of size offices. Um some of the offices are a little bit larger. That's typical for superintendent and treasur to to have folks in to meet with them. And then you kind of have um more general sizes about 160 to 170 square feet. Um those are all scattered throughout on the exterior because windows

075will be put in if they're in a location where there is no window. So they'll have a window at their office. Um the mechanical room is central. It will stay there today. Um you can see an area that we have listed as open office. That's kind of like floating space. So, as you may know, auditors state come in and and look at your treasure, your books. Uh there might be other um itinerate needs of having other folks, you know, flex in from the county or ESC's, you know, camping out here. That gives the the district ability to have some temporary space or sometimes we refer to as hoteling space. That's kind of a term that a lot of businesses use. There's a closed storage room. Um we've done counts on all the files you have.

076um and trying to maintain that. And so that's a that's a storage that's under lock key. Um moving up a little bit, we've got a conference room. It's a small conference room for about four people. Might be more of a room where folks could zoom. You know, a small group could zoom rather than doing it from someone's office. You can get up and and have a smaller conference room. Um there's also a large conference room in the middle, kind of a 410 square feet. That's enough to fit about 12 to 14 people. And so that might be um you know executive session might happen there for for board a board meeting. Just north of all that on on the plan is um a work room. Uh this is kind of a hybrid room where there

077would be mailboxes, there would be a copier, there' be paper storage, envelopes, all those types of things, pens, pencils. Uh you've got kind of an area to eat or if it's if it's a Thanksgiving, we can all put out crockpots of whatever in there. And then just north of that is actually a wet wall where it can be a sink and a refrigerator and a coffee maker. So, um to the right of that is another restroom and another storage room. So, there's there's actually four restrooms throughout the space. And then lastly is a what we're showing is a multi-purpose room. Um that room is about 800 square feet. It could be set up in kind of a teaching style if it was PD for staff. Um, it could also be, you could see kind of

078to the to the left, um, where we could fit 48 chairs and four tables. It could really be set up similar to how this room is set up right now. Um, so it's it's a nice room. It does have a really good daylight and it has a direct door uh to the to the outside. Um, so some of those public facing things are kind of next to the lot and then the office are more a little more private. They're embedded a little bit further. So, um, there's a little axon shot. I believe that's of the office that's adjacent to the reception. U just kind of we're at the point now of really kind of talking about functionality of of you know are these people going to have one monitor, two monitors, do they need a

079you know an L-shaped desk, a U-shaped desk, whatever. And so we're we're getting into the more specific details. Um we've had engineers walk both both jobs. They've looked at the existing HVAC. They've looked at the existing electric. They've looked at the existing plumbing. So, we're trying to get that next level data, putting that information onto the drawings. So, um I think uh the one thing that we've identified here is the HBAC. There is under below grade HVAC. It's kind of like a residential style. So, there's two units and it pumps air kind of through the floor of the Kinderare. That is actually the most um comfortable for for young children when they're working that low. The conditioned air is down low. It's still fine for adults in an office environment, but um we're we're cutting

080this off into a lot more pieces. So, we're going to need to bring in a little bit more AC u because it's kind of a puzzle to we don't have existing drawings of the kindergarten building to know exactly where all that work goes. Yeah. >> Only your feet might be cold, but the rest of you might be hot. Is that what you're saying? >> Well, we we strive to have balanced air. So, >> yeah. Well, and I will say one of the biggest changes we made in this was we created the first drawing. I forget how many offices there were and I kind of looked around. We're like, well, we're bu building this for growth, right? There's going to be more staffing needed. So, we kind of shrunk the offices a little bit to create

081more. So, um so that there is room for growth for >> Yeah. The first the first plan I think had about 17 uh desks and now this has about 23. So we and we're, you know, we're utilizing it in a in a very modern way of square footage. There's a lot of school districts we work for and the superintendent has an entire office has their office classroom. Entire classroom is their office. 800 square feet is their office. The treasurer has 800 feet as their office. So you guys are already kind of in a little bit of a compressed mode. So getting to these standards won't be that big of a deal. But we've had a little learning curve with some districts when they're used to having so much area. Yeah, that's total exception. >> Yeah.

082Well, it's it's districts that have have abandoned a school and that entire school is a board office. It's just not very efficient. >> So, >> how many people do we have board office? >> I knew you were going to ask. >> Well, I think that's what we were at was then we were like, well, we're already if we had anybody we're at max. So, okay. That's where we had, >> you know, look for. >> I didn't see any office space for the current. It's going to be this the school. So, is everybody going over there then? So, that's the plan now. Okay. Good, good, good. >> Yep. I think we'll have some space here on campus that is kind of our remote opportunity if need be. But, we'll just have to kind of see how

083that flushes out where the growth is. But looking at this, it was just basic best way to get everybody over there and then figure it out. >> I mean, to be able to fit two classrooms in that >> Yeah. >> in that space with all the extra is pretty impressive. Do you anticipate moving like board meetings and whatnot to the new space or >> Well, I think I mean I love having them in here, but you can hold them in there. Yeah, could have it. Um, you know, I was thinking like summer meetings or you know this, you know, but I think anything bigger when we're having kids come in, I'd still love to stay here, but some of our, you know, shorter meetings, quicker meetings, I think you just hold them there. specials if

084we had, you know, something that we were having to do on that end of things. But yeah, contract negotiations, executive sessions that would accommodate that easily. So yeah, >> and the 22 plus program is a good spot for that. You know, we end up a lot of multi, you know, that hits a lot in one area. Um, but I do feel like, you know, it'll flow well and get us all up there. So, >> I know you mentioned like professional development, too. Is there any Looks like that big room is or the multi-purpose room is like the biggest you can make it. >> Yeah. >> Is there any way to It Looks like there's mechanical room. So, you can't like have a flex like wall like this to make it combine those two. other than

085like we wouldn't ever pull the whole staff together except for like our breakfast system. >> It's just so many people if you think about it, >> right? So, >> so like if we do a grade level at a time, that's plenty big enough. Well, for now, >> hopefully we'll get more than 50 teachers grade level. >> But even sometimes you do like um you know, middle school and high school English teachers, >> ELA teachers. So like I'm looking at that conference room or like there's a few different spaces where they could come >> collaborate and even break off into little like hoteling if they need to do some individual and then come back together or something. >> It's really exciting because we have been like borrowing space from K County Library sometimes if we're doing

086a PD or you know we try to find a room sometimes we do it in Tom's office and you can know how small that is like we're all just shoved in there. So super exciting to see that. >> Yeah. Good. >> All right. We're still on >> schedule. Um, yeah. So, we're, you know, roughly uh, you know, onethird into the design of each. Um, and so, as Mr. Bailey mentioned, by the end of September, we are going to be kind of at that halfway to 60% complete. We're going to hit print uh, with everybody's data. So, architectural interiors, mechanical, electrical, plumbing, technology, furniture, and then we will then uh put it give it to an estimator and we'll estimate both jobs. we'll come back just, you know, to make sure we're on the same page

087as far as like as what the antip anticipated cost is and then in October um start cranking into that next level of, you know, locking things in as far as the finishes and the furniture colors and, you know, all those kind of really exciting things. Um, and then we really wrap things up uh around Thanksgiving um for both. So, we'll be bidding. We'll be coming here early November to to ask for authorization to bid. We'll publicly bid both of these. There'll be two um two different contracts that we'll let out. And uh we want to get the admin office done first. So, so they can then move out by by about April one. We'll give them a real nice April Fool's joke. And then that'll give April, May, June, July, and August completion. So, a

088year from now, everything will be done. >> Yes, it is. >> All right. Thank you, Charlie. >> Great. You got to go. Understand. >> Thank you. >> Shing, are you checking? >> I am. I don't think when I look there's anyone. >> All right. So, new business A public participation. We have no one um signed up. Moving on to new business B, treasure report, Mr. Shinkle. >> All right. Well, you've heard everyone talk about everything that's been going on. Nothing's free, so everything talks about all this stuff. And but it's great working with our team because everyone's ready to give and take and do what's best. So, we all I feel like we always do that. And so now we're kind of at the point where got a lot of our staff, we got all

089of our supplies, we know what summer projects we're doing, etc. So that's kind of built in now to the forecast and I'm just going to briefly go through this and just kind of let you know where we're sitting at. Just remember the five-year forecast, it is our general fund only. It's not all any of the other funds, you know, our permanent improvement funds, any of the grants, that sort of thing. So it's all general on this. What I've done is kind of printed the big from our five-year forecast the main pages and just really stick it on these first two lines on revenue unrestricted and restricted. with unrestricted. That's our dollars that we're getting from the state that we get by monthly. And you can see going across here these last three years, we 181,

09018 million, 183 going into this next year's budget, we're going 184, 184, 17 going down, going down, going down. And that's basically what the state say they're going to be taking from us is is we're getting more from the state level or I mean we're getting more locally it's going to come from the uh the local on the restricted if you see here we got 1.5 1.2 to 2.9. That's when we went to the C. Then we got everyone on DPIA. That is restricted dollars. Then they are phasing it out like 75%. We kind of talked, I don't know if you guys remember, we talked about that a little bit. And so that starts going down, but it's remaining somewhat steady. But our total revenues, we went from 33, 37, and 24, and then 39

091last year. And the big jump on these dollars we put in all of our programs. I mean, as you know, what we our general fund has grown, but all the programs that we're talking about and all the pro services that we're doing, it's coming from those those funds, you know, the new programs. And so, the main thing on this right here is like our our revenues. We're going we're looking at about 39 million last year, but we're also that's we're about where we're at. They're flatlining us right now. Now, a thing I really want to kind of concentrate on is that the governor's got a a team up there looking at property taxes. I mean, there could be tons of changes coming down the pike. So, that's kind of where we're at right now. So,

092what ends up happening, this is are we within or without budget. So, we're looking these last couple years we were under budget and we're projected again this year. But if you look out here with this revenue basically remaining flatlined I mean and we're looking at 5 to 10% increases in you know just cost of goods. That's what's happening to us there. The thing that's somewhat of a blessing is that our beginning cash balance for this year is 1607. So like on the next little report you'll see that number is our beginning. And then we still have cash in the bank. I mean, like a lot of districts, a lot of this stuff is happening. They don't have cash in the bank. They're cutting programs. Right now, we haven't. And I mean, you know, I look

093at this all the time, but I mean, you just don't know what the state's going to do, and that's where we get our main main dollar. So, when the growth happens and all that, I mean, it's going to be a lot of changes on our district on how that impacts us. So, just real that was just kind of a quick thing on the five-year forecast. So, we're looking good right now, but I mean like if if everything kind of trends like they said in the new funding formula, I mean it'll be something we're really looking at on down the road, >> but we're prepared. >> Well, we'll have to start making decisions. Yeah. I mean, there's definitely decisions you have to make. I mean, there's just a lot of unknown up there. I mean, you

094look at revenues from the state. If that's if we're flatlined and they say that we're flatlined because our residents because of our valuation went up and residents pay more in property taxes, that's not our doing. But we have to we don't know what that what that looks like because that is a revenue that's unknown with the increased growth in the community. What does that look like? I don't there. >> No, I don't have a crystal ball to put that there for you. So, >> no, >> it's just an unknown. We know the state. Well, we know the state for the next two years. >> Yeah. >> So, or at least >> even if that goes up locally, it'll take down the the number from >> you would think, right? That's the way the formula is.

095If you know, if we're getting more locally, correct? So, >> do do you think the 9 million, you know, if it were to stay this the 9 million, would we look at cutting things? >> We would look well before that, right? >> I think that gets you >> Well, if you're going down 3.6 six a year >> and 9 million's going to be >> Well, I'm talking like >> Yeah, that's what I mean though. Like at that point where you start going down $3 million a year, >> then it goes to six, then it goes to go to >> we got to really start. >> We have to start making decisions in 2028, right? Looking at that like as we head into that school year, we'd have to >> Yeah. >> And really like when

096we got more money, you know, this year like our per we did a lot of work, you know, like Mr. Smith can tell you, we did a lot of work on a lot of things that we were doing here. So, because we did have the money to upgrade our system, especially like our automated logic. I mean, that has been around for a number of years. Well, like our computers, they just don't they don't all always in sync. So, we kind of needed to to do that. You know, we look at when we have retirees, you know, the state changed it now that where teachers can get out. We got a few more people that's probably going to retire. So you get a newbie, you know, versus a topped out person, you know, that helps save

097some funds, too. And it's that'll be something like you said, we just look at it every every couple years and we'll just look at what can we cut if we have to. And I mean, that might be we're going to put off seal and black top for a year. You know, some of those bigger items type things. So, it's just going to be an ongoing challenge. I mean, it's something we've always done, but this is probably the first time we're we're really getting hit with like this could happen. >> You guys have heard us say this before and you guys have said it on this board. We we took on this purchase of the property because we had the green property sale and we had you know we had some reserves that we've been doing

098the right thing with energy efficient stuff and some dollars there. We cannot build buildings on the general fund budget. We can't do it. >> So it's just that's not possible. >> Well, we're doing a good job. You create you know six classrooms out of out of that. So I mean that's we're doing the best we can with that. But >> you can't prepare for you can't >> keep up with the growth infrastructure wise with your >> general not grants >> next. Yep. We're going to keep writing them. >> So this uh this is the format we kind of went over last year a little bit and this is our first one. Um like I said our beginning balance over here there's that 16 million. This is this right off our fiveyear forecast. So fiscal year

099to date, we brought in $10 million and on that it's it's always a big number this time of year because we're getting um our income tax in July and then we get our uh August settlement for real estate taxes. So that's two big hits of why our our dollars go up, you know, a pretty good amount. Uh our fiscal year expenditures, I mean, if you remember, I always kept saying we're spending about three million. We're spending about three million a month. So I mean, it's actually went up a little bit. we did more stuff. That's our expenditures. And so right now we're sitting at 19. And that's just kind of a timing thing. So right now from July one, we are up $3 million. So basically last year in our general fund, we at this

100time in August, we brought in nine 9.8 million. Right now we're at 10. So we've went up 168,000. It's not like, you know, when you see that number of 10 million, that's a lot. I mean, it's a lot of money, but compared to what we got last year. We're pretty much trending down. >> Where do you think Bill was going with that? >> Why does that gra Why does that bar chart look so far off for that? >> I know. I know. I'm sorry. I look at that. I think it should be at least 18, 19, 20 million. I mean, one's up here. >> I guess I could hold Mr. Slater, get some technology help on that. >> Sorry. >> That's usually what happens. So on this right here, the details of really what's kind

101of happened is our local brought in another half million. The state brought in one I mean 143,000 or federal 153,000 and then other is down. So that's kind of a quick overview on that on our expenditure side. Sorry. So our expenditures this time last year we spent 5.9 million. This year we spent 6.9. That's basically all the projects that we did this summer and then um salaries and benefits I mean it went up just a little bit purchase services a little and then other which is basically all the uh programs there. So our total expenditures that's our increase of a million bucks pretty much it and I can run through that if there are any questions on that at all. >> All right. I have to say some of those projects I know they cost

102money but um it definitely is an improvement to our campus. So like the speed bumps, the parking lots being >> repaved and then you know the lights in the stadium those kind of things like >> it definitely was a game changer and the appearance of our overall uh campus. So kudos to >> trying to keep up what we got, right? Take care of what we got. I will take extra insurance for the epilepsy seizures that we potentially could have. >> You have read it. >> We did read it. >> I did read it after the after it happened. I know. I was sitting there like I Sorry. I was just smiling ear to ear. >> It's so neat though. >> But it turned out >> it will be before now. >> All right. >> Any

103questions? >> Fix the gra. Right. >> Yeah. Yeah. you explain it. >> There's an increase of 2%. So that line should have been 2% higher than the other. >> Moving on to >> do business financial items one through seven. Do we have a motion? >> Second. >> Made the motion. Melissa second discussion. The only outlier there is number seven is the approval of resolution declaring transportation impractical. That's when we have students within the district going to another entity and we don't have the capacity to transportate that. We're not going to create a new bus route transportation to that family until we have a big enough population there. >> Any further discussion, Mr. Can you please call the role? >> Mrs. Werky, >> yes. >> Mrs. Papy, >> yes. >> Mr. Raer, >> yes. Mrs. Gray,

104>> yes. >> Mr. West, >> yes. >> Moving on. New business D personnel motions. We have a motion. >> So moved. >> Second. >> Bill made the motion for a second. Any discussion related to personnel 1 through 10? pretty much for personal one through 10, there is salary upgrades for teachers that got master's degrees or continue their education. Um, and a lot of substitute teachers keep trying. Um, so hopefully there's a lot of them on that list that uh actually were certified teachers who didn't get jobs in the summer. So, um, we have we've hired them as BS student teacher here. So, >> I do want to recognize one resignation in there. Kevin Carlo from Mark Hook is retiring as a custodian 30 years of service December 1st effective. So Kevin's been a face around

105here for a long time. Be tough to replace. So we do appreciate his service. >> Hopefully we do. >> I know. I was like what? >> Midyear. Yes. We'll do one at the end. But we'll do one year. >> Did he start when he was one? >> Yeah. Yeah, he doesn't look >> Mr. Shinkle, can you please call the RO? >> Mrs. Papari, >> yes. >> Mr. Herrera, >> yes. >> Gray, >> yes. >> Mr. West, >> yes. >> Mrs. W. >> Yes. Moving on. New business. E, athletic personnel one and two. Do we have a motion? to make a motion. >> Or did you say >> yes? >> Sorry. >> Any further discussion? >> We have a new coach for academic team. >> We have one on the hook. We'll see. >> Mr. Sinko,

106can you please call the role? >> Mr. Aer, >> yes. >> Mrs. Gray, >> yes. >> Mr. West. >> Yes. >> Mrs. Wing. >> Yes. >> Mrs. Prop. >> Yes. >> We have a motion. Moving on to new business. Miscellaneous. We have a motion to approve um the two the two miscellaneous items of donations coming in from athletic boosters PTO level express and then the academic year 26 school lunch prices. Motion. >> So moved. >> Second. second. >> I think Bill got it. >> Made the motion. Bill second. >> Any discussion? >> So those lunch prices, staff lunch prices, there's a commodity calculator that Brook has to do each year and basically it took our staff lunch up to 505. We talked about just said make it five and a quarter and we should be

107good for inflation of food costs for staff lunches for a little while. Thus being CP free for everybody. It obviously doesn't impact our student lunches, but this is for staff lunches. >> I do have Do they get something different other than for those staff lunches? >> They do salads and some different things or they can take the student meal. >> I would just think that we could do better on that. >> I mean I mean I I I just don't think that we should be charging that much for staff to eat. >> I think that I agree. I eat the lunch every day. Um, it's a it's a space issue in our cafeteria to cook for the number of kids we cook for and then to be able to prep a whole another line for

108staff. I I can look into it with Brook. I know that when we've looked at it in the past, there's only so many implements you have to be creating the student lunches and so many staff. So, you'd have to increase the staff for the staff to do it as well. So, we can look at it. Um, >> I just don't think I think we need to to do something about it. Everybody's, you know, which is great. They're eating for free, but I also think the staff needs to be recognized and not pay as much. >> Yeah. Well, >> do they get more? >> I I don't say bigger, but portion that's >> Yeah, >> I can look into it. I know she does. They do deli sandwiches and some different things for them, but I'm

109not sure what that would have to do research and I know we've talked about past. I just don't know what. >> Yeah, I think I think for that reason I'll probably I love the donations, but I'll probably vote no. >> It's just >> Mr. Shinkle, can you please call the RO? >> Mrs. Greg, >> yes. >> Mr. West, no. Mrs. Mury, >> yes. >> Back Robin, sorry, Mr. Rocky. Mr. R. Yes. >> Moving on. New business. Um G board of education reports um Melissa there um no real report for uh student achievement and um there's no big announcements at the middle school. Um so when there is the first um parent advisory um meeting I plan to attend that. Um, so no real report for me. >> All right, Bill have a Oaks meeting on

110this Wednesday. Um, last Wednesday we talked about the uh or last, excuse me, last month that we our programs are all you know everything's full and the lottery process and uh some kids had to go with their second choice, >> you know. Um, we also have our the public relations. You know, we already spoke about the uh football game the other night. Um, that was uh it was neat having out there on the field tent out there and everything. Got nice weather thankfully. Uh, great event. >> Thank you, Lisa. Um so for uh legislative report the federal government and the general assembly for Ohio have been um in um recess for the month of August. Um Cong federal congress is coming back into session but the Ohio legislature is still on recess through September. So

111um nothing to report really from uh bills and whatnot being introduced. Um, I did sign up to attend the legislative liaison monthly meetings that they have through OSBA. So, I signed up to um attend all of those. They're usually like the third or fourth Monday of the month. I can't remember which. Um, and the for Mark Cook the um pack meeting is later this month, so I'll be attending that. >> Thank you, Lisa. Cy, >> I I do not have any. I've been so busy. you haven't had a chance to catch up with the township, but uh I mean there was a big zoning meeting. Um and I think it the message should be clear that that was approved back in 2005, right? So it's not the current board that that voted on that. They're

112just checking, you know, to make everything is acceptable. So but yeah, that was a big big meeting on that. So other than that, no. >> Thank you. And then audit finance, we will not meet again till January unless something sudden comes up. Um public relations. Um it was an excellent event veterans military first responder this past Friday. Thanks for everybody who attended. Um and other events I've shared with you guys. If you anybody knows a veteran who didn't receive their diploma for some reason, we do have a tentative program set for November 10th. if um that arises. So if so, please reach out to um our superintendent and he'll get you connected appropriately. And then um our business partners recognition breakfast will be on February 25th, thinking ahead to spring senior citizens dinner March 18th.

113There was discussion at my veterans table um about that and the excitement of the spring senior citizens dinner. So, they're already excited for March. Um, and then, um, there will be more to come on the bowling, the Chamber of Commerce Bowling event and the volunteer appreciation breakfast. And then our Gan Education Foundation um has another great fundraiser coming up, Foods, Bourbon, and Barbecue. It's on October 4th. Tickets and sponsorships are still available. So, if you know anybody who'd be interested to attend that, it's a um live on the website and on their Facebook page. That's everything from me. So, any questions from the board? All right, moving on. New business H superintendent report. >> Yep. I just have a couple reminders and I know I sent you guys out a heads up on attendance, so

114I've got these. Um, but we do have the fall regional at Laurel Oaks and then OBA Capital Conference coming up. And then last month you guys asked me for an enrollment update. So I am going to try to break this down for you a little bit. >> Um, new enrollments this year, not counting kindergarten, were 125. So spread over the grades, we had 125 new students. Our JBS numbers, which you will see there, that's joint vocational. So that's kids going to Laurel Live and Scarlet. um were up. So when in these conversations that we were having, you know, with Pat and looking at the high school piece and some of our offerings, uh that does help us a little bit with space um at the high school side with having, you know, roughly 25 more

115kids heading out there. Um and then here's the thing with Goan and you know where we're at right now with 125 new, we had 118 withdrawals and you see withdrawals to another district. So we have a somewhat transient population in some of our some of our communities. Um so I would say you know as we start talking about handling growth if that 125 starts to happen in these new neighborhoods and we don't see withdrawals that is when we will start to feel the pinch of enrollment. Um because the enrollments are coming. Um I just I'm not sure kind of where that withdrawal piece and I've I've never it's obviously on my list to monitor now uh because I was hearing a lot of enrollments and then you have to wait until you get into school

116to know where your withdrawals are at. Uh so really we're balanced our enrollment right now did you know I know that we've talked about open enrollment. I've got those numbers there. We're trying to balance that, you know, making sure because we can't go backwards in and I don't see us going backwards in enrollment, but you know, you don't want to see a declining enrollment because that's a >> a hit financially. Uh, as well as, you know, we've talked about, you know, what the finance for open enrollment with the students, what programs that dollar provides here to us. So all in all kind of flat funded right now or flat funded flat flat funded and flat student that flat enrollment. Uh I'll continue to monitor this. I mean it's you know we've got a running piece

117to know where we're at. But again 125 new enrollments and then you saw almost just as many withdrawals kind of flats us out. Uh we'll see what happens as we go through the school year as you know houses in these subdivisions get questions on that. Is that the data you guys were looking for? try to give it to you by grade level. Um, but you're you're so with the oaks though, I mean, yeah, we're up 25 this year, but we could very well be down >> 50 because that's still lottery amongst all the districts. So, had, you know, 130 pulled this year or whatever, but could be down next year. Just >> exactly allocated. >> Those two numbers are junior and senior year, by the way. Put next to it. So, it's junior seniors. >>

118So, we're plus seven. Good. Y >> So I know >> I mean you will see like kindergarten went from 172 last year to 196 this year. That tells me I mean some of that and I didn't count that into that you know to that number in the district but um so that age of students growing actually >> another district that doesn't necessarily mean they live here and they went to another district. >> they moved to another district. >> Yeah. or open enroll but I you know our open enrollment that's that other number there you see we have we have 50 resident families that currently open enroll we had 50 last year we're at 47 this year >> so there are families that open roll out you know to whether it be Melford or CN or

119wherever maybe some of their parents might teach something like that but there are students that open and roll out too so you should look at that there I've said this before Ohio's kind of turned into a little bit of an open enrollment state with charters vouchers pieces. So, you know, it's it's a revenue piece to an extent. Cut up the space, but that is a financial piece. It's two it's still two kids in a classroom. Let me >> while we're up seven, we're actually down three. >> Correct. Yeah. >> Yeah. So we had uh last year 121 kids in prek. >> So preschool will continue to enroll all year by birth rate. So I mean Tom and I've kind of got a a number in there of about 25 more that we capacity for and

120we'll probably get that as is as you hit page three. Um that's when that preschool piece starts to happen. So you'll see that preschool number grow as the year goes I should say. >> Yeah. So we're looking So you you draw a line from one to two to three and then so I mean >> you can see where your growth pockets were. Yeah. Yeah. Not anything huge >> kind of balanced across. Yeah. >> Yep. >> Feels like it's funny there's a big some big difference like 30 right between grade levels. I mean I guess that's maybe that's very normal. I don't know. >> Yeah. It's crazy how a lot of >> that happened in 19 you know what I'm saying. >> Yeah. graduating class. >> A snowy year or whatever. >> Our biggest graduating class

121what three years ago was like two years or something. >> Yeah. I mean that was >> So again, these, you know, I'll keep an eye on this, you know, and if I see any wild changes, obviously I'll bring it back to you guys to heads up on it. But >> So is it what's our is it the freshman that our big >> Yeah, they're 235. Seniors are a big class. >> Seniors are a big class at 232. Yeah. Yeah. And then seven is kind of >> kind of move on. >> Good. >> Is that what you guys Yes. >> Thank you. >> And then just a couple other We announced today that we had a homecoming route change and I just wanted to make sure you guys were aware of that. Um, and talking with

122Chief Rose and with Woodville being shut down and short 48 being shut down and then us blocking State Route 28 for an hour for a parade. I don't know that it was going to work unless it was backed up to Meyer or the bypass or 275 backed up. >> Yeah, it's already backed up. So, we're going to take a go out Lenton as normal and then we're just going to take 28 instead of going. We're just going to take a left on 28, >> take a left on Go Road, and then we're going to run it back through the high school. uh to give people more opportunity to sit. I you know I think we were kind of hopeful Woodville would be opened. It's not which that at least gives you a relief valve on

12328, >> right? >> Um so it makes sense safety wise. Probably makes sense for us future wise with as much traffic as on 28 right now. This at least allows them to use old old 28 to get out. So they'll block it at Suburban Propane at that end and force them on to 28 and then down to Kroger and or back behind Kroger and out to the grind area. So just want to make sure you're aware. We'll line up back in the back as we always do. Spalding lot closes at 4:15. We've got all the goodies and stuff. Just show up, have fun, walk and throw some stuff out. It'll be a fun night. We are going >> just a pivot for this year too, right? >> I don't know. We'll see how it goes.

124Yeah, I mean it. Yeah, we'll see. >> It's a 40-year tradition. >> We'll see. Um and then just a reminder that we've got the George Rice Field. Um not this Friday, next Friday. That's kind of the itinerary I've talked to you guys about a little bit. The 5 to 6:30 is the pre-event. That's for a lot of the folks that donated to the project. Um the family and former coaches and friends. And then we'll begin right around 6:35 with kind of getting the event kicked off and we'll unveil the turf uh right there before game game time. So excited about that opportunity and the partnership with GF to get that done as well. So I think that is all I had questions. >> Anybody have questions for me? >> All right. All right. Moving on.

125Um, new business. I executive session. Do we have a motion to go in executive session for the following items to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official? >> Bill made the motion or second. >> Second a second. Any discussion? I think it's important to note that there will be no action taken after executive session. Any further discussion? >> Mr. Shinkle, can you please call the role? >> Mrs. Warkey, >> yes. >> Rocky, >> yes. >> Mr. Gray, >> yes. >> Mr. West, >> yes. >> Right. Five. Five.