001All right, I'm going to call this Startled United States. Mrs. Melissa Walker >> here. Four. >> Mrs. Melissa Walker. >> Four. >> Mr. Porter. >> Four. >> Mrs. Conterman. >> Four. >> Miss Amy Walker. >> Four. >> And can I get a motion for approval of previous board meeting minutes? >> So moved. >> Second. >> I'll second. Discussion. >> Okay. >> Mrs. Melissa Walker. >> Four. >> Mrs. Cterman. >> Four. >> Mr. Porter. >> Four. >> Mr. Moer. >> Four. >> Miss Amy Walker. >> Four. and presentation of certificates and recognition. >> Yes, we have several presentations tonight and uh we will start with uh Mr. Conway and Mr. Green if you would come forward. Uh our women's chorus uh once again had a very successful year and uh we'd like to recognize that tonight.
002So, Mr. Conway, I'll turn it over to you. >> Absolutely. Thank you. Um, so again, we are extremely proud of our women's chorus and Mr. Green. This is the fifth year in a row uh at the state competition. They have rated uh straight uh superiors in in all of their um competitions. Um I would like to say as a community member, as a parent, as a colleague, um I want to say it is been very exciting to watch how wonderful this program has developed over the years. Uh I think it's a tribute to Mr. Green, his students, and all the work they put in. So let Mr. Green say a few words, but I just want to tell him, you know, on behalf of Madison High School, we're very appreciative of the work he's put
003into it. >> Thank you. Appreciate that. Um, there's not much to say. I mean, you came from the program. Um, it's it's it was a strong program when I inherited it. Um, and to gain some of those skills and and move those kids along. It's a camaraderie. It's a family. Some of those kids I have for four and five years in a row and they they hunger for that something to be a part of and be successful and it's not just on their own shoulders. It's collective and I think there's something appealing about that. So, um, we get the work done and we, you know, that's my final check to make sure I'm doing what I'm doing is, you know, four other people saying yes, that's that's good. That's it. Well done. So, I just
004I'm happy to do it. So, thank you for the acknowledgement. Appreciate it. >> I do think we have a few members of the women's chorus uh corral that is here. So, if those uh young ladies would like to stand up and I know Mr. Green if you want to introduce him. We've got Izzy Conway, my fine accompanist, Miss Colleen Maury, Ash Gusta, and Emily Jones and family to be here tonight. Okay. Next, also uh from the high school, we have some um college credit plus students who attend Ashlin University as well as the high school. and uh they have become published writers, which is quite an accomplishment. So, uh Mr. Conway, I'll turn it back over to you for that. >> Yes. And if we could have Miss Thomas come up and those students, that's
005would be awesome. Please come forward. Um very proud to announce that we do have, as Mr. Peterson said, some published authors uh here uh amongst us. Uh, Miss Thomas teaches amongst uh, she teaches three different uh, college credit plus classes here at Madison. Uh, Miss Thomas is a National University graduate and she is also now a professor and teacher here. Uh, she has English composition one and two, uh, American literature and also creative writing. So students have an opportunity to not only gain, uh, high school credit but college credit at the same time. Um while doing that we had um she submitted pieces to Ashlin University editors and they were selected for Ashlin University passages an underground an undergrad literary press. Uh Brady Gretzinger, Samantha Christ and Jackson Schaefer were accepted for poetry and Gabriella
006Vega Wland was accepted for both fiction and art and Trenton Ford's uh poem was published in Ash University's newsletter the collegiate. So, we are very proud of Miss Thomas and the work of her students. Anything, Miss Thomas? >> Uh, sure. >> Yeah. I'm just really, really proud of these kids. I mean, especially in a time where everything is so generative and AI, they're creating something. Um, and you know, they're putting that work out there. And I mean, it took until I was done with my master's degree for me to get anything published. And they're juniors in high school and can say that they're published writers. So, I think it's a pretty big deal that they've taken that time out of just normal classwork to do something extra and special, and I'm really proud of them.
007Um, next we have uh eight retirees this year. Um, two of those retirees uh are uh wanting to retire, rehire, but I still like to recognize them uh tonight as well. Um, of the eight, I think we have four of them here present tonight. Um, and I I was back digging through looking at their uh employment cards this morning and uh some of them were looking pretty ragged and old. But uh >> so is mine. So uh but anyways uh of the eight uh I I tallied up the number of years uh service as teachers to Madison and uh 251 years that are retiring this year uh between those eight. So, um, these are all all all great teachers, but more than that, great people. And, uh, we've thoroughly enjoyed having them teach for us
008and and very deserving of their retirement. Um, what I'd like to do, uh, we'll start, uh, with Mr. Stump. If you would come forward, uh, Mr. Stump is going to say a few words about, uh, Leanne Hall, who is retiring this year. So, she would come forward as well. Um, Mr. Stump if you would share a little bit about Leanne. >> Sure. Good evening. Um, the other day I asked Mrs. Hall, I said, "Mrs. Hall, how long have you, you know, been in education?" And her response was, "31.19 years." So, if that doesn't tell you how awesome Mrs. Hall is, um, that's the kind of person she is. Very detail oriented, very organized. Um, but none of that even compares to the love that she has for her job and her students. Um, she has
009been in Madison for 30 years. She has taught kindergarten, first, third, fourth, gifted, and now title. So, she has been at all the elementary schools, including Worcester Heights. Um, but it has truly been an honor to work with Mrs. Hall and um have her end her her education career with me. Um, she's always down for a laugh. Anytime I'm having a rough day, she's the first one in my office ready to put a smile on my face because that's the person she is. Um, digging through some old literature that I created a while ago. This is about 10 years old. Um, I wrote a newsletter where I was praising some teachers when I was at Mass and South and then I happened stumbled upon this. You don't even know this is coming. I said, "Have
010you seen the materials that are available on the wall with the downstairs copy machine? There are a ton of wonderful additions found and shared by Leanne Hall, who's taken upon herself to search for little extras that can highlight some of the positive examples that students set at school. Thanks for the loot, Leanne, because again, that's just the type of person she is. So, it is my honor and privilege to work alongside her. And Mrs. Hall, we know there's still great things and know that you are loved and you will be missed. Thank you. >> And then, Mr. Conway, if you'd come back up. Uh, you have three retirees with us this evening. And if I could have Kim, Holly, and Jim come forward. So when I typically recognize retirees, I talk about their impact on
011the students. I talk about their impact on the building, on their colleagues, on how all of them uh have made Madison what it is. And that is 1,000% true when I talk about uh these these are fine educators. Holly has been our uh business management teacher for gosh I don't know how long a long time and she has also led our business professionals of America. Uh Kim has done a million different of our uh business classes and our pathway classes everything from big business econ foundations. She recently took over our senior credential only program. Um, she leads our career tech program. She's the department chair for career tech. Uh, Mr. Dylan is not only just like Maggie, he's also a CCP teacher. Um, and is the chair of our science department and has been so
012for many, many years, also doing academic challenge. He's also the voice of the Rams. Um, so I I I normally talk about that. What I want to talk about is just the impact that they've had on me. Um, I came here 16 years ago not knowing anything and these three people have become my close friends and I learned so much from them. And they're the people when I'm screwing up, they'll come in and they'll say, "Let me talk to you. Let me tell you what's going on." They are the voice of the teachers, but they've helped me be a better leader because I've learned from them what to say and how to treat people. Um, Kim, Holly, Jim, they are people that I will forever call my friends. And when I talk about Madison and
013I talk about the relationships that occur at Madison, I'm talking about people like them. Whatever staff member steps up, they're going to say the same things as I am. So from the bottom of my heart, I just want to say, God, I love you guys and I'm going to miss you. So I'm coming back. I'M COMING BACK. THANK YOU. >> OH, I got to go to NHS. See you guys later. >> Don't miss that. >> I'll leave on that. See you guys there. >> Okay. Um lastly, uh Mr. Nelson, if you would come forward. Um the middle school, uh was recognized has been recognized this year uh from the state level for the Purple Star Award. And uh I'd just like to read uh before I turn it over to Mr. Nelson uh read just
014a excerpt from uh a letter I received uh from director of the Ohio Department of Education and Workforce Steven Dhakan. I am pleased to inform you that the Ohio Department of Education and Workforce has selected Madison Middle School as a Purple Star school for the class of 2026. Ohio's Purple Star Advisory Board set strict criteria that schools must meet to be eligible for a Purple Star designation. And I am proud to announce that your school has successfully met these standards. I applaud and appreciate your commitment to serving military connected students and families. Ohio's military connected youth need support that considers their unique wellness and academic needs, especially during transitions, activations, and deployments. The Purple Star Award signifies your school's proven commitment to serving these students and families. >> Uh, thank you. So, I want to
015give credit to my both my school counselors, Mrs. Rush and Mrs. Eur. Um, they really took this on at the beginning of the year. This was something that we talked about at the end of last year that I really wanted to make sure that we were trying to service our military students and families um so that we were making sure that you know they go through a lot of things moving every couple of years parents are being deployed in and out so providing them with that support. So a couple of things that we had to do for this year was we had to have some liaison for the buildings which both of them took on um so they are the people that are the immediate contact with OD and our military families. um they had
016to go through specialized training that was put on through OD in order to even qualify to be a part of the application process. So Mrs. Rush sat in on a lot of training with that with OD. Um we updated our website that has a lot of resources indirectly in our website that parents and families are able to find so if they need resources and that kind of thing. So that's all stuff that they put on. Um one of our major highlights for this year was our military appreciation breakfast that we did. Um we had quite a few people show up for that. our fifth grade cooking club actually prepared all of the food for that and you guys had their food in December when they came. Um, so they put all that on. A lot
017of our teachers stepped up. We had music. We had all kinds of stuff going on. Um, it was really cool to see. So, you know, some things that we're doing moving forward. Now that we have it, we want to continue to go further with that. So, we're looking at doing a peer mentoring program where some of our older students in the military can talk with some of our younger students and see what that looks like. And then we Mrs. Rush wants to start a military club that kind of does some raising of funds for like the wounded warrior project and the young Marines. >> All right. Administrative. Oh, actually recognition of visitors. Would anyone like to address the board at this time? >> Okay. Now, administrative. >> Oh, we do. I'm sorry. I've not been
018to many of these board meetings, but uh I would >> So, sir, state your name and um address for us. And then >> my name is Scott Washburn. I live at 1085 Stewart Road North. >> Good evening, members of the board. Superintendent Peterson, staff, me uh parents, and community members. My name is Scott Washburn. I appreciate the opportunity to speak tonight. Last week's ballot result was disappointing for many of us who care deeply about our schools and our community. But I don't believe the outcome means our community does not support education. I believe it means many voters still had questions, concerns, and uncertainty about the proposed 1.5% income tax and how it would affect their families. In today's world, information spreads quickly, but unfortunately, so does misinformation. Social media has become a place where emotions
019often travel faster than facts. Many people formed opinions based on short post, rumors, or negative commentary. rather than complete information about what the levy would actually fund, who it would impact, and why the district believed it was necessary. This is not meant as criticism of our community. It simply shows that communication today is harder than ever. When people are worried about inflation, rising cost, and financial uncertainty, they naturally become cautious about any new tax. And when the loudest voices online focus only on fear or frustration, it becomes difficult for thoughtful discussion to break through. I believe this moment is not the end of the conversation. It is an opportunity to improve the conversation. As a district and as a community, we need to continue explaining clearly and transparently what the financial needs truly are, what
020challenges our schools are facing, what programs and opportunities are at stake, and how any future proposal would directly benefit students. People deserve facts, specifics, and open dialogue. They deserve opportunities to ask questions and receive honest answers. Most importantly, we can't allow division and negativity to define us. Our schools belong to all of us, whether someone voted yes or no. Every parent wants strong schools. Every resident wants responsible leadership. And every student deserves adults who will keep working together even after a difficult outcome. I hope we move forward not with anger or blame but with reflection, better communication, and renewed community engagement. If there is another proposal in the future, I hope the conversation reaches more directly, clearly, and respectfully beyond social media headlines and online arguments. Our students are watching how adults respond during difficult
021moments. Let's show them resilience, civility, and commitment to the future of the district. Thank you for your time. >> Thank you for sharing. >> Anyone else? >> Administrative committee reports. There's no legislative athletic board of control. >> We have not met. >> And student representatives comments. >> Hello. Good evening. I would like to introduce you guys to the new officers of student council for the 2026 2027 school year. >> Uh my name is Chase Huninger. I am your president for the 2026 2027 school year. Um I am enrolled in precision machining and a member of the soccer and track team. >> Uh I'm Ashton Huffman. I am the vice president of student council. I'm in the health technologies program and I am in soccer, track and field and golf. NHS is having their ceremony tonight
022with all 44 members being recognized for their hard work, dedication, and community service throughout their senior year. There will be five student speakers there for the evening and those are Timothy Ellis, Courtney Cyrus, Liliana Allen, Ashley Gusta, and Bryce Tutor. Um, track and field has their conference meet this Friday at Ashlin University and they're excited to see the team score well. Next Friday starts the districts and they're hoping to get some kids out to regional after that. And then baseball had a game last night against Dover. They unf unfortunately fell a hard battle. They also play Dover again to right now. Good luck to them. Their current record is 10 and3. Softball has senior night at 11 on Saturday and then tournament startup. They will either have their first playoff game against Shelby or Ashland.
023Their current record is 10 and4. The boys tennis team had their match cancelled this Monday night. They now have practice all the rest of the week and are preparing for districts. >> Okay. Skills USA attended their state competition last week. Many students competed but only one student plays and that was Jenna Richards in barbering. She plays third. With only 10 school days left in the year and only seven for seniors, things are starting to gear up for graduation. There will be a health and wellness event in the gym this Friday morning for all high school students and there are even community partners involved. PBIS will also be held this Friday and this is the last one of the year. Thank you guys. >> Facilities >> John submitted his report via email. >> Yep. Okay. Student
024achievement For student achievement, we'll start with East View. Uh at East View, we are winding down the school year with end of year diagnostics. We still have students finishing up, but as it stands now, our average growth in reading was 124% and math was 105%. Next week, we have a steady lineup of celebrations to celebrate both academic growth and positive behavior. Celebrations include a water party, ice cream party, a field day, and a red carpet awards ceremony. We are very proud of our students and staff for all their accomplishments in the 2025 2026 school year. At Mifflin, the community recently came together to unearth the time capsule from the Mifflin sixth grade class of 1999. Students were able to see many items from the era that they did not know existed or see prices of
025items that were reflective of the times. The next day, Mifflin had an open house for everyone to say goodbye to the building and displayed various artifacts dating back to 1949. Mifflin celebrated the women of Mifflin hosting Muffins with mom as well as the annual trivia bowl where the two houses battle it out for academic bragging rights. Now that students have given their all for state testing, Mifflin is looking forward to a schoolwide field trip field field trip to Charles Mill Lake Park. I Ready incentive day, students versus staff kickball and awards. At Madison South, we just finished up state testing for our third and fourth graders. Students and staff worked extremely hard to prepare and give their best on the test. All grades are d doing our final ELA and math diagnostic tests currently and
026we are looking forward to celebrating growth with bounces bouncy houses next week at the high school. All state assessments have been completed at the high school. Over 2,000 tests were administered administered in total. We are very thankful for the work of Mr. Richie, our school counselor, for his efforts in organizing all of them. The OC leadership organized a care package to send to the Worcester High School community in the memory of Maddox Glasser. Maddox was a Worcester student and baseball player that recently lost his life to a medical emergency. His family and the Worcester community remain in our thoughts and prayers. The MCHS crosscategorical students hosted their pen pals from Lexon this past week. Both groups spent time in the MCHS library doing group activities before sharing lunch provided by our culinary arts students. Finally,
027at the adult career center, thank you to our great MACC instructor team and support staff. Team MACC is pleased to share recent completions 90% 18 of 20 enrolled students certified nurse A completers 17 to 19 medical assisting technologies one of one uh recent certifications 93% 27 of 29 welding certifications six of seven certified nurse A 9 of 10 industrial maintenance technician NCCER core certifications were six of six dental assisting radiography, the X-ray le license 6 for six and then the adult diploma program 2025 26 statistics uh looks like between July and May. Um enrollment 38 students today graduation is at 88% with 23 of 26 students receiving diplomas and industry credentials. The retention was 100% where it was 12 of 12 students currently enrolled completing requirements and then uh In comparison, 2024, 25, 36 of
02840 students completed at a 90% graduation. >> Thank you. Nothing for board policy. Um, finance. >> Yep. We met Monday. Um, we had a couple community members come, which was cool because we got to discuss, answer questions, get some insight. >> Um, we went over the tax policy that we talked about last time. We solidified it. So, I'll have it on the June agenda for the first reading. >> Okay. And then Brad gave us a great example and I'm gonna have him talk about it on um one reason why you kind of need that 60 days cash on hand we always talk about. So >> So um I so the board already knows this but I'll do it for everybody else's benefit. We had the second largest taxpayer in the district who actually holds 2.3%
029of the entire valuation of the of the district was delinquent on their taxes. Um, you know, that's not something that I can control. It's not something I was aware of. But, um, we're not talking, you know, $5,000. We were talking hundreds of thousands of dollars. And um you know if I I'll just start with the good news first. The good news is because we have such a good relationship with our county auditor um miss well a lot of you guys know who who Taylor Huff was. Her mom Amy Huff works there. Um she is we've worked with her. We're going to get an advance on the August settlement. So that delinquency, we're going to get $700,000 of that money before the end of the fiscal year. But like in Kyhoga County, the auditors have quit
030doing advances. So if we were in a different county or we didn't have that kind of relationship with our county auditor, you know, we wouldn't end this fiscal year in the black. we would be in the red because, you know, over $700,000 was a delinquency that, you know, somebody just didn't pay the taxes in time. Um, now it didn't say they didn't pay their taxes at all. They paid them. They just paid them late. So, because they paid them late, we didn't get it on the settlement. But what she was referring to is why you need the 60 days cash on hand. Now, that one delinquency was over five days of cash on hand gone right there. So if you only have five days of cash on hand and somebody like that happens to pay
031the taxes late, you're, you know, you're back to zero. So we there's a lot of things like that that we can't control. um and we do what we can to mitigate the fallout. But, you know, had we had 60 days cash on hand, then I wouldn't had to rely on working with the county auditor to, you know, do an advance. And this is more than you really probably care about. But because we're doing it, that advance actually is from would have from FY27 taxes and we're getting it in FY26. So, it's going to mess up the settlement sheets, but we're going to be able to work through that. Or, like I said, had we been in a county like Kyhoga, we wouldn't have been able to even get it. So, those are just examples of,
032you know, why we need 60 days cash on hand. It's this is a school district's not a business that gets money every time they sell something multiple times a month. when we get that tax settlement that has to last us six months until we get the next one unless we can work with the auditors to get in advance for something. So, it's really important to I mean, so when we're sitting up here talking about why we need it, um it's we're not just blowing smoke and we're not saying we need it because it would be nice to have it. We're saying we need it because there's a lot of things like this that occur that are out of our control that we have to be able to weather the storm. So, >> is that >>
033um and I'm just going to have to say again, you know, a thank you to the county auditors for working with us on this. So, >> yep. Thank you. That's all. All right. Superintendent's update. Uh as our student reps uh stated, we are coming down the home stretch. Uh 10 days of school left um for all students other than uh our our elementarymentaries have seven days left and our seniors have seven days left. Um but other than that, everybody else 10 days. So we're we're coming right down to the home stretch. Um I would like to publicly thank our students, our uh employees, our administrators, um parents, uh pretty much everybody involved. You all uh like to thank everybody for a great year. I think we've had another great year. Um and so I'd like
034to just publicly thank everybody uh for their efforts in making uh our year successful. a few events that I want to recognize as we um close the school year. Um tomorrow is our uh senior citizen lunchon, the final one of the year and uh it is already sold out. Um I know uh Chelsea takes those phone calls and she's had to turn several people away. So we'll have about 120 uh senior citizens in the Ramble in tomorrow for that final lunchon. Um reminder that our elementary Olympics will be Monday, uh weather permitting and and if the weather is not permitting, they'll be moved to Tuesday evening and that's 6 o'clock out at the uh football and track stadium. And then lastly, uh just a reminder, the the big culminating event of the year is graduation.
035Um and that'll take place on Sunday the 31st at 2 o'clock um over at the middle school. And then just uh uh lastly um I suggest that um we plan for some work sessions. Um there's a couple things that that we need to discuss. One is uh the strategic plan. Um when we uh initially uh implemented the strategic plan uh the intention was for five years and uh this culminates that fiveyear period. So, we need to talk about next steps uh for strategic planning and then uh also for uh potential levy uh conversation. Um if if in fact we do decide to put something on in November, um we'll have to have the first resolution for that at our June board meeting. So, um I I'll text you guys and send out some potential dates
036where we can um schedule a work session or two um to have some conversations around our next next steps. Um and that concludes my update. >> Oh, one one more thing. um with the uh filling uh the south principal position. Um we've got some wonderful candidates for that and uh we will be interviewing uh for that position next Wednesday and Thursday. So um hopefully in the next week, week and a half, uh we'll have somebody in place for that. >> Thank you. Can I get a motion for approval of donations? >> What about presentation? >> Oh, I'm sorry, Mr. McVicker. >> Yep. Come on up. >> I'm going to wait for >> Good evening. Thank you. Um, there's two pages that I gave you uh that I want to go over because since Renee isn't
037here this month, she's going to present next month. I would present next month one of the areas. So, I'm gonna take care of them both tonight. So, if that's okay. Uh, one of the pages I gave you had was about school improvement. So, that's where I'm going to start. And I'm not going to read each of the bulleted items for you, but there are a few that I want to highlight. Um, with school improvement with the EDS steps program, uh, with the data that we've had across the district, we've identified some areas and student subgroups that we want to focus on for the 2627 school year. Um so that uh is what I have in the second bullet with students with disabilities and then also students considered to be economically disadvantaged. Those two groups are
038not closing the gaps as quickly as we would like and not seeing the growth that we would anticipate uh in the areas of English language arts and also math. So those are two that we're going to zero in on as a district and then work down into the buildings with the assessments. Uh, I I'll go down the the first two bullets with the ACTs. That information likely will change. This morning, I got a notice that said that there was an error in the ACT scoring in ACT. Um, it wasn't a Madison, wasn't Ohio, it sounds like it's across the country. They pulled the ACT scores and they're going to resubmit new and updated scores by June 2nd. So, it will be different. and they in within the message that we received, they're not going to
039go down. The scores, if they don't stay the same, will improve slightly. So, that will be a change and I'll try to convey that update. Uh, one thing I will point out within the ACT, uh, we did have one person that had a perfect score in reading and that was Kaylee Stone. Federal programs, uh, I'll skip down to that. Those are the areas that title one, 1D, 2, 4, and so on are areas that we receive federal funds for. And in each of those, I tried to illustrate how those funds actually flow through Madison, but address Madison students that also Madison Madison resident students that are also attending uh non-public schools. Uh so for title one even though we are allocated over 105,000 non-public schools get 23,000 of that because Madison students attend those facilities.
040Um so I've tried to give you as I said in each of those a breakdown of how we spend the money. Uh with title one, we pay for title one salaries, title one supplies, family support, and also family engagement activities. Part of which is um the communication piece that we have this year called rooms and and that was an allowable expense under title one. At the bottom of that then you'll see the total CCIP for uh for Madison for the 2526 and then also what the non-public schools would receive that's going through. Um couple of items on the back of that page. One of which I'm not going to mention uh because I don't want to cause this to Yeah. Okay. So I'll just leave it at that. Um any questions with school improvement? the
041assessment and federal programs. And again, the one I'm not didn't want to discuss was title nine. Okay. Second page that I gave you uh is with regards to technology um in the student devices grades 9 5 through 12. And again, I just gave you an overview of what we've done over the last year and where we anticipate moving forward. The one item in there that will be a change um is the middle schools moving away from onetoone devices and we're going to have them in the classrooms. They will not be going home. And the biggest reason for that is the amount of damage that we have seen at the middle school with those devices with the age of those devices. And we just felt it was best at this point to pull back from that
042and have those devices stay in the classroom. We have a lot that will be damaged. Uh students put them in a backpack, take them on the bus, set them on them on the bus, dogs chew up power cords. We're trying to eliminate some of that. And further down and and I'll mention it now. Um, this is the third year that we've had a third party do the repairs on our Chromebooks, meaning that we've sent them out uh because of the volume. And Luke and and we've been tracking the cost of the pieces and parts of those things. Uh, if we were to do those inhouse, if we were replacing the screens, purchasing them on our own, uh, we were looking at over $78,000 in damage just this year. that's why we're keeping them in the
043in the classroom. So, that'll be a change. Uh Jordan has said he's met with his staff. They anticipate this coming. They're preparing for it. Uh so, it will be a little bit different for the middle school, but hopefully it cuts down on on the damage that we're seeing. We're also trying to preserve the uh those devices as long as we can because we know we're not into the the uh rotation and purchasing those. um classroom technology. Uh our goal every year is to have the devices back in place and up and ready for the teachers. Uh by August 1st, we've been able to meet those. Uh that goal the last few years. This year we should be uh in good shape to do that. It will look different. Uh with the consolidation that we have
044this year, uh we're not going to be able to get in and unplug and plug everything back in and set everything up. So, they're going to stay in the classroom. So, it'll be a little bit different, but we should be back on par after the move takes place. Um, upgrading staff devices. And a little further down, I mentioned some other things with our our uh Chromebooks. When we had to update and Windows forced us, Microsoft forced us to update to Windows 11. They would no longer support uh prior versions. It's really it is a resourcehungry software operating system and it is pushing our laptops that teachers have is about to their limit and we're starting to see some issues with that. The biggest issue is if it's a classroom teacher has their laptop open has
045a separate monitor and then has the interactive panel on the on the wall. It doesn't support all three. So you have to close one of them, shut one of them down. So it's really those teachers that take advantage of all those devices being available at one time. They're struggling with it and they're frustrated with it and there's nothing that the tech department can do uh short of replacing those um because it just those things were not built to handle Windows 11. Um systems upgrade uh and infrastructure. I talk about the -ate program. -ate is a federal program uh that we because of our economic situation. They will reimburse us for purchases for the infrastructure up to 80%. And we've been very fortunate, we've been able to do some things, upgrades within our our network because
046of those funds coming in. And I and I put the total in there. Um mentioned the two-way communication go down to that first year of using rooms. uh that is part of our um our website and also our application the Madison app that people have. I think the response has been very positive. Uh our staff I think is is starting to use it more and more. The community responses at least we've seen and I think Sy can confer with that confirm that uh has been positive staff's using it. Um so we will continue to use that tool as a two-way communication. Um focusing on system security at the bottom. Uh we started this year with a data privacy agreements that needed to be in place uh so that it was protecting students uh personally identifiable
047information. Um that vendors had to sign off and say that they were not selling any of our student information. Um, and generally we have held toe to to the to the line that if they have not uh if they don't have a DPA for us then we're probably not going to use their software. Um, and that has caused some some concern in classrooms. People have been used to using things year after year. Now they haven't been able to and we've tried to provide some sort of alternative to that. Um, for the last few years, Luke and I have tried to get uh tried to get people to understand before you go out and purchase, make sure they are vetted through the tech department that it's compatible with our system and also compliant with these agreements.
048And I think we're getting there. We're making some some endroads there. So, this the staff has been great about it. Uh we started this in August and I'd say probably within the the first month we had over a hundred requests to check to make sure the software that that was being used and the apps that was being used uh were appropriate. Uh so that's been that's been a very good program. Um on the back then the ongoing challenges um obviously with our our financial situation makes it tough. Uh but one of the things that we see and we hear across the district is the um our radios, our two-way radios. Uh there are some areas with even within the buildings that are dead zones. Uh high school in particular, uh depending on the radio in
049the day, you may not be able to communicate from one side of the building to the other. Uh so it's a very it's a safety concern. So, we're looking at how we may be able to upgrade that uh and update those radios either through grants or through um just phasing those things in over time, but it's a big concern. Um cyber security, uh this is a year that we have a cyber security team. We have a cyber security plan in place, uh incident response plan. and we meet periodically to review what uh issues may be out there and try to head some things off. Uh Brad has been very instrumental with some things that he's seen from the financial side. Um there's concerns that pop up and and we start taking a look at them
050and how we can address those. Uh and again with Luke's background and knowledge with uh what we need to do from a cyber security side of things, uh I think we're we're well ahead of some other districts. um but nowhere near where we need to be and it'll be an ongoing process. Um finally, the device replacement schedule. Couple of things in there just to be aware of. Um within the next three years, we'll have over 2600 of our Chromebook devices that will be out of warranty or um end of life. And once those things drop off, they will no longer support state testing. um that is a big concern. Uh and there are some other things that we're hearing um that there are some programs that will probably not be supported uh by the Chromebooks
051that we currently have moving forward. So, we just need to be aware of that. Um and I've also thrown in some prices, estimated costs of what those devices would be. Right now, if we were to replace them, uh, similar to what we have, they're going to be $450 to $500 each. So, you get an idea of what kind of the magnitude of what that is. I mentioned laptops, the staff laptops earlier. We have 300 of those devices throughout the district, 250 of which will or soon will be out of warranty. And we usually try to get fiveyear warranties on those things. on site. They come out and they will repair if it's a warranty issue. But you can also see now what the cost of those things are going to be to get a similar
052uh a laptop with the memory that will support Windows 11 hopefully position us down the road. We're looking between 1,400 and $1,450 and that price just keeps going up. Um so I don't know how long we're be able to push those things out. That's with the Chromebooks is a big reason why we brought them back into the the classrooms in the middle school. We're trying to prolong their life. Um I also want to say thank you not only to Luke uh but also Gino and Melissa are the two techs that try to keep things running. And part of the reason that that I looked at putting the the third-party repairs um getting those offsite is so that those two people, Gino and Melissa, could have more of their time working with staff, working with students,
053and not sitting and repairing Chromebooks all day. Um those are my two that's my two areas to represent. Thank you for giving me the time to do that. I took advantage of it. Um if you have any questions, feel free to ask. Otherwise, thank you. >> Thank you. We also have the music boosters here with us tonight. Hi. >> Hi. How are you guys? >> State her name. >> Can you state your name, please? >> Yes. Tiffany Winters. I am the president of the music club. Um Heidi Johnson, she is our concessions. She is here tonight. Mr. Bullant back here. He is our treasure. He's here tonight. Our vice president is Jessica Maddie. And our secretary is Katie Ramsey. We support the high school band which includes the symphonic concert and jazz and marching bands.
054Um the middle school band, the ramat and majorettes, the high school choir which we have Mr. Green who is here. Um that's corral women's chorus and all that jazz >> one so they can see it. >> Oh. Oh, you put it up there. Awesome. Thank you. So, our high school choir, um you just heard all the wonderful things that Mr. Green is doing and um we're very proud of the high school choir. That should be a slide of the high school choir, but there we go. And you can go on now. Um so, fundraising that we do is um we do a candle sale, we do a coffee sale, um we do 50/50 of the home football games, which Mr. Porter is amazing at selling 50/50 tickets. We hope that he continues to do that
055for us. >> Um we have our music club concession stand which is on the away side for the football games. Um and Mrs. Johnson is here. Um we have our spirit shack which is on the home side where we um sell all the fun stuff for the kids. If you're taking your kid to um a football game, we love that you're supporting us. Um the Majorette and Ramads, they did a mini camp um in the spring. They do a calendar fundraiser, a kickline fundraiser. Um our jazz band and all that jazz choir. Um they did a winter and a spring cabaret and that was a fundraiser. Um we've had parents who work bingo. We have um alumni night that is coming up. That is going to be um a way we're going to fundra. And
056then we have the monthly dine to notes. Yes. Okay. This is a picture of our um jazz band and all that jazz. So our recent purchases have been a tenor saxophone, a bass saxophone, five bass drum heads, harnesses and stands, additional drum heads, ukuleles for the middle school. Um we help with solo ensemble registration and metal fees. Um, we have we help pay for the pianist and piano tuning that Mr. Green uses. Um, she was here tonight and she's wonderful. She did that when I was in high school. Um, the OMA contest fees and then this past year the um, majors and RAMs, they got new uniforms. That's just a picture of the symphonic and concert band. Um our upcoming expenses, we um helped pay for the Cedar Point trip, Disney, our band and choir
057are going to Disney next spring break. Um we are looking to get our concession stand fryer cleaning. If you do not know that the away side, we fry foods. The home side does not. So come get your fried foods over there. Um we are doing we're hoping to um help with mellopones and baritone instruments. Um the riametts are getting some new flag poles and silks. Um they want some globatons. Um we're hoping to help Mr. Green with some concert attire upgrade um so that their women's corral can look very fancy. Um and then he is going to do a fall musical and then marching. There you go. There's a picture of our marching band. And if you go Rametts, these are their beautiful new uniforms that we helped them get. And they hadn't had uniforms
058in I bet 10 years. Um, and go to the raincoats. So, we want to thank the Larry Thomas donation. So, we had not had new rain new raincoats in 25 plus years because when I was in high school, we wore those un or those raincoats and I've been out of high school for more than 25 years. So, so we were so thankful because we had started a fund and they um Mr. Conway came to us and asked if there was something we needed and this was what we needed and we are very very thankful. Um we meet the second Tuesday of the month at 6 p.m. in the high school band room. So um Mr. Green had his concert last night. The high school bands have their concert tomorrow night at 6 o'clock if anybody
059wants to come at the middle school. Okay. Item I, approval of donations. Can I get a motion? >> So moved. >> I'll second and a uh discussion. >> Uh yeah, I just like to thank all of our donors again. uh these folks are very helpful and and do a lot of things for our district that that things that we wouldn't be able to do uh as a district. And so we're very thankful for these donations. And I believe uh we have with us tonight um some folks from the uh one of the committees from the All Souls Universal Church. So, if you just raise your hand, we'd like to thank you for the donation um to cover outstanding lunch debt for students this year's seniors who receive free and reduced lunch. So, we thank you
060for that generous donation to help some of our senior students. So, thank you, >> Mr. Moer. >> Mrs. Melissa Walker, >> four. >> Mrs. Cartman, >> four. >> Mr. Porter, >> four. >> Miss Amy Walker, >> four. And we have treasures business. Can I get a motion? >> So moved. >> Second. >> Who seconded it? Okay. >> All right. First thing we'll talk about in the um treasures report, the monthly financial um report, we'll talk about the revenues. I uh I discussed a little earlier the delinquency that was out of the district's control. Um the good news is when I put the was able to get that advance from the county auditor and I put it into the forecast were still within 39% of what I had forecasted. So, we're within 8% which, you know,
061with all the things going on, um, that's pretty good. But, you know, I don't want as the board I I I don't want you to get used to being able to be within 1% because that's it's not something that's going to be able to be done every time. I will try. Not saying that's not going to be the goal, but that's it's difficult with all the different things going on. um some of the things that affect the revenues other than delinquencies. Um you know that the piggyback that the county commissioners did there has been an issue with the software the county auditors on that. So the way that's coming to us is different. Um there's something called excess cost which um when a student that's open enrolled to another district. If they are a special
062needs student and that district has to spend more more money than what the state gives them, they can bill us back for excess costs and we get to bill other schools for excess costs. This year um what we were we what we were able to bill was less than previous years. So that revenue was lower. And then what we got built was higher. Um, and that has to do with, you know, just the fact that there's a lot of kids open and rolled out and the cost of services is just going up and up and up and up. Um, the good news is I like I said, we're within 66 of what was forecasted. And if you look at uh the the revenues once I put that advance back in, we're we're right on track
063with the uh 88% of what we were last year. So that the green at the top, I'll go to the that green bar at the top is, you know, the total revenues for this fiscal year as opposed to the total revenues of last fiscal year in comparison to what was forecasted. So you know last year at that point in time I was at 88% of what was forecasted. This year at this point in time I'm at 88% of what was forecasted. So we are on track even with because of the county auditor working with us even with that delinquency expenditures. Um we're on track with those as well. Um however you know expenditures are rising faster than our revenues are rising. Hence that's why we need a levy because if revenues go only go up
0642% and expenditures rise 10% you you got to make cuts or get more money. Um, however, the one thing I want to point out is in six weeks from now, July 1st, every column on the forecast switches over to the left one. So now we are on fiscal year 26 and six weeks we'll be in fiscal year 27, which means the negative amount that is in fiscal year 28 will move over. So, I definitely would anticipate being having to do another precautionary written plan like we've done. We've done it twice now since I've been here. And that will basically where the state comes in and says, "What's your plan? What are you cutting?" And the board has to vote on it. And it's a document that we are pretty much, you know, once we vote
065on it, once it's in place, we're going to have to do it. Um, so I wouldn't anticipate having to do that come August. Um, expenditures though, just like the revenues, we're within a percent of what we were last year. So that's pretty much we're on track. And I don't need to talk about this last page because it was the same thing I always put on. But, you know, it's when somebody asks where your money's going, well, the vast majority of it is salaries and benefits. But that makes sense. We are in the service industry. We don't make widgets. Um, but as Mr. McVicker pointed out, we really should the the portion of our budget that our supplies and capital outlay is right around 5%. And that's way too low for what we really need to
066replace. And you know, none of us here can help. The technology just is, you know, exponentially improving. You know, you know, you buy a laptop today and it's obsolete tomorrow. So, it's we just have to try to keep up with it. And thank you, Mr. McVicker, for doing working with me so hard to try to to kick the can down the road. But we're to the point where, you know, we can't kick it down the road too much further. Um, when I said revenues, I told you when I run the ran the forecast, we're within 66. Right now, expenditures are I'm sorry, revenues were 39. Expenditures are 66. So, we're both they're both within 1% of what I've forecasted, which is as good as I can get it right now. You're not not going to
067be able to get it 100%. Uh the next thing it says approval of a transfer of 15,000 from general fund to PI. Um this is for turf replacement. And if we don't do this every year, which the board's already talked about doing it, you know, if we don't do this every year, when we have to replace it, you know, how you going to come up with the hundred several hundred thousand dollars to do it? So, we're at least, you know, this is foresight to say, "Hey, we're going to have to replace it. It is it's got a limited life, and this is just transferring it to a specific fund to keep it held." Um, that's the conclusion of my business, my reports. Do you have anything you'd like to add or ask? >> Uh, property
068down in South, any updates on that? >> Um, yes. The uh realer Andy White has had contact with the soccer >> a AYSA soccer >> AYSA soccer. He said it sounded hopeful. Um they we don't have any like offers that I know of, but they are working through it. And in addition to that AYSA soccer, Mr. White has been in contact with the one gentleman who wanted to who had had been on the land prior but stepped away because of the um flood plane flood zone. Um and he is still looking into it. So Mr. White had he's got some areas he's following up on, but that's where we're at right now. I would like to say that I am in favor of reducing screens and Chromebooks altogether anyway and going back to paper, pencil
069and books. I don't know the cost of that curriculum compared to the cost of Chromebooks, but especially in elementary and middle school. I know we would probably need them for state testing somehow and I don't know if there was a way to have less and rotate for state testing. Um I don't know if that'd be a discussion we'd all want to have at some point. I actually wrote down a question that says, "At what point is it cheaper to move away from that and back to >> Yeah, I think it would be better for students anyway in learning that you have to use a pen and paper and a book and read than a screen. >> So, I'll just add that's definitely discussions that we are having at the administrative level. Um, one of the
070one of the difficulties in that it's not insurmountable, but um, we we have some long-term curricular contracts >> that you know, so the timing of that and and but those discussions are ongoing. >> Thank you. >> Okay. Roll call. >> Yep. >> Mrs. Melissa Walker, >> four. >> Mr. Moer, >> four. >> Mr. Porter, >> four. >> Mrs. Scotman, >> four. Miss Amy Walker. >> Four. Item K, matters related to personnel uh one through three. Can I get a motion? >> So moved. >> Second. >> I'll second. >> Discussion. >> Uh I just uh want to recognize um three of our administrative staff that um will be uh resigning at the end of the year. Um Mrs. Cox, Mr. Stump, and Mr. Gordon isn't here tonight, but um those are three um first class individuals
071that um I really appreciate the work they've done uh in our district. Um both as teachers and as administrators and uh just want to let them know um they will be sorely missed. Um we recognize their contribution to our district and uh we will definitely miss them. Uh Mr. Stump uh we will uh still he's he's going to be employed through Mid Ohio and we are going to contract with Mid Ohio for gifted services and he's going to be providing those services for us next year. So we'll have him back in that capacity. But um Mrs. Cox, Mr. Gordon, and Mrs. Mr. Stump, uh thank you for all that you've done and and uh you'll be sorely missed. So thank you. Call >> Mrs. Melissa Walker. >> Four. >> Mrs. Cotman. >> Four. >> Mr.
072Porter. >> Four. >> Mr. Moer. >> Four. >> Miss Amy Walker. >> Four. Item L, superintendent's business 1 through nine. Can I get a motion? >> Second. >> I'll second. >> Any discussion? >> Just a a couple comments quickly on a few items. Uh number three, you'll see there is a second reading. uh we inadvertently omitted that from last month's list. Um so it still needs this month for the second reading. So that's why that's there by itself. Um and then uh item four, which is an increase, a 50 cent per uh hour increase for our substitute cooks. Um I just remind you that um our food service funding for that um is not part of the general fund. Um that's done through federal the federal lunch program. Um so uh you know we probably
073wouldn't be doing that if it was out of the general fund, but the fund balance for our food service program is such that um they can afford that that increase. And uh and then the uh the last one uh is the number five the um agreement with Geianos. Um, Geianos will be providing the school uh split between our athletic program and uh our band program, our music program um $50,000 over the next 10 years. Um in in support of of those programs and uh in return for that, their logo will be on the football turf. It's already there. >> Mr. Moer >> four. >> Mr. Porter, >> four. >> Mrs. Codderman, >> four. >> Mrs. Melissa Walker, >> four. >> Miss Amy Walker, >> four. >> Item M, visitor comments. >> Okay. President's business. Do
074we want to set dates for the work sessions that you mentioned? >> Why don't we do that at it? Could take a little while to get to that. So, let's we can work on that. >> All right. >> Later. Can I get a motion to go into executive session for item E matters required to be kept confidential by federal law or rules or state statutes? >> So moved. >> Second. >> All >> and there will be a vote when we come out. >> I need Mrs. Melissa Walker. >> Four. >> Mrs. Cotman. >> Mr. Porter. Four. >> Mr. Moer. Four. >> Miss Amy Walker. >> Four. Turn turn the heat down. >> Can I get a motion to come out of executive session? >> So move. >> A second. >> Second. >> Mr. Moer. >>
075Four. >> Mrs. Melissa Walker. >> Four. >> Mr. Porter. >> Four. >> Mrs. Cautin. >> Miss Amy Walker. >> Four. >> Can I get a motion to uphold the superintendent's decision to suspend Riley Ward for 10 school days? So move Mr. Moer. >> Yeah. >> And a second. >> Okay. So let me just so to uphold >> the suspension. >> I think it would be to uphold the principal's decision to suspend. Correct. >> Oh, I apologize. Yes. To uphold the principal's decision. My apologies. >> Principal's decision. Sorry. >> And are we ready for roll call? >> Discussion. >> Go ahead. >> Mr. Moer, >> four. >> Mrs. Conman, >> four. >> Mr. Porter, >> four. >> Mrs. Melissa Walker, >> four. >> Miss Amy Walker, >> four. Okay. >> Can I get a motion to
076adjurnn? >> So moved to come out. >> We already came out of executive session. >> Mrs. Conman, Mr. Moer, >> four. >> Mrs. Conman, >> four. >> Mr. Porter. >> Four. >> Miss Melissa Walker. >> Four. >> Miss Amy Walker. >> Four. >> Yeah. You came out of executive session at 809. First by Mr. Moer. Second by Miss Melissa Walker. >> Yes.