001Brad you ready have to the office like call the meeting to order can we stand for the pledge we won February oh my [Music] god of the United States of America and to the repblic for it stands one nation God indivisible and roll call please Mrs Melissa Walker Mrs cman here Mr moer here Miss Amy Walker here Mr wickton here and can I have a motion to adopted tonight's agenda so moved wa who said that okay thanks second second roll call and discussion yeah I would like to remove um the stiens for Brian moer Chad Hutcherson and David Gilbert for lineup item vote please would you like to remove it for line item vote sure good Miss Amy Walker for Mr wigton for Mrs Melissa Walker for Mrs cman for Mr moer four all right
002uh entertain a motion for approval a previous board minute meeting second just no discussion discussion Mrs Melissa Walker for Mr wickton for Miss Amy Walker for Mrs cman four Mr moer four under uh e presentation of certificates we do have one presentation tonight is there any youone to come up all right so after 34 years of teaching Janelle Aaron is retiring as officially as of next Friday um since 1999 she's been a dedicated part of Madison School showing her love of music and inspiring students to develop a lifelong appreciation for it through her passion and commitment she's not only helped students grow musically but also built their confidence and creativity Madison has been a very special place for her and her impact on students in the school will be felt for many years so we
003just want to say congratulations and we thank you enjoy your well-deserved retirement thank you I'm looking forward to it thank you next Friday all right at this time we go to item F recognition of any visitor or visitor comments see none we go to item G administrator wait a minute we have one oh sorry please come up and identify yourself okay good hi I'm Laura Pitman and I live at 2784 Washington South Road I'm a resident of Richland County I moved here in February 20 2002 from Wayne County and I'm currently a public school teacher in Wayne County and I just wanted you guys to know that I did vote for your lovey I support Madison teachers and I noticed right now that I do have a sign in my yard that's readed supporting the
004teachers so I was wondering since I had voted for the levy and it passed I understand that the teachers are working without a contract right now so I was just wondering as a resident did you not ask for enough money at the time or if there's a standstill I was just kind of curious because they don't get the paper so I was just interested in knowing a little bit more you want I don't think we're at Liberty to comment on negotiations okay will something be put in the paper when things are decided yes okay and even online excuse me even online uh I imagine that's up to the paper to do that okay but we can't speak about the contract whyde negotiations going on but after everything's completed I'm sure there'll be a statement okay
005thank you I hope you support your teachers any other visitors comment Crystal coper but I mean maybe I just missed it when you said why did you say you were removing that item for the girls wrestling coaches for a line item vote so it'll be voted on separate vote okay because I see all the hours they are putting in and so somebody definitely deserves that all right any other visitor like to be recognized hi I'm Stevie vmer I up to the microphone so we can hear thank you hi I'm Stevie vmer I just live one street over um I need I need an address 378 Sabo Drive Sabo um my concern is the morning drop off line my daughter's got four tardies because we sit so long I leave my house at 7:35 a.m. and
006she sometimes doesn't get to get out of the car until 7:52 and then she gets tardies and you know she's going to end up with a detention so I was wondering why they can't do like two lines like they do at East Fel Elementary so the line goes faster because I sit 15 minutes or more in line and then I end up late for work when she's late for school so I just wondered if you guys could try to get together and come to some kind of resolution as to making that like the drop off line more productive we can take it under advisement but it's up to the superintendent to look into it and he'll have to get out hold the bus garage too okay thank you any other visitor like to make a
007comment seeing none uh let's go to G administrative committee reports legislative no report athletic board has not met student representative comments hello for those who do not know me my name is Elise Huggins I am this year's student council president and to start I can speak for most everyone we loved our snow days all of them I love sleeping in especially as a senior and so I'm hoping for one tomorrow and then so academic early release was last week which started our 4-day weekend which was amazing once again and then OCC leadership went went to wer Retreat last week to meet with all the other schools about what they're doing and their school schools and student council is hosting our annual volleyball tournament this year on March 7th at the middle school teams are starting
008to get put together in hopes to win the grand prize of Common Ground gift cards which I obviously will be going for because obviously who wouldn't like coffee in the morning um to start all of our Sports this is a long list girls basketball ended their season winning six games and creating exciting games for fans to watch boys basketball starts tomor tournaments tomorrow against Lexington at Lexington and hopes to advance their and continue their season baseball is starting to prepare for their season with open gyms and hitting they officially start their season on Monday softball TRS also took place getting our girls ready for their spring season track is getting ready to start their season and are eagles eager for warmer weather to come our way so they can get out on the track Madison
009is starting up a new tradition called the lip sync battle which will raise money for United Way Key Club and MSI have teamed up together to create this amazing event parent teacher conferences take place starting tomorrow which many teachers are out preparing for while I stand here talking to you all my goal is to not tell you guys what to do and what not to do however after all the events I just took or just spoke about in my monthly speech just remember the people who make it possible our teachers all these events I listed have a teacher present at them we rely on them to make our school run smoothly and create a fun environment for all the students I love my teachers which inspire me to become one myself in the future with
010all these upcoming meetings I hope you solidify our teacher contracts so we can keep our amazing teachers here at Madison I'll see you guys all next week with hopes of a common grounds gift card have a good month all right thank you very much facilities rep no report board policy um our committee met last week and to review lots of policies that will be coming your way soon and I've brought them with me if you guys want to take a peek at the end if you're interested in knowing what some of that language looks like thank you yep student achievement at Madison South after students completed the midyear I diagnostic uh 73% of South students are already at or above 50% growth for the year in ela they look forward to seeing where they finish
011up at the end of the year at Mifflin students have been reading The Adventures of a South Pole Pig and taking weekly booklet quizzes for a classroom contest that is being tracked by moving decorated pigs around the cafeteria families are reading the book at home with students participating in various activities two students from the early childhood classes from Career Tech gave outstanding presentations to Mifflin kindergarten and third grade students the purple star students also celebrated Valentine's Day with a special project for their loved ones serving in the military Mifflin is looking forward to presenting at the senior citizen luncheon tomorrow at the high school at Eastview they just finished up a fundraiser led by student council to help raise funds for the United Way They also just had their kickoff for the schoolwide book The
012Chocolate Touch at the high school on Friday February 7th they had their second 9we academic recognition breakfast and awards presentations this included all A's honor RS and Scholar athletes a special Thanks goes out to Mrs Dylan for arranging everything this past Thursday the high school held its quarterly academic early release this is a chance to reward students for achieving passing grades in all classes and also a time for struggling students to get things back on track and have some intervention time working with their teachers the recent NHS Red Cross blood drive collected 55 units which has the potential to save 165 lives this was another tremendous success from the NHS and Mrs Burton at the career center they have an 88% certif certification passage rate six out of six for welding one out of one
013for cosmetology and zero out of one for advanced cosmetology the career center has been busy enrolling students 43 students have chosen to continue their education and joined Mac programs in 2025 with more Program start dates to come in cosmetology and advanced cosmology five students and customer and office support technology two students and medical assisting technology nine students photomy and EKG 11 students Precision Machining and CNC eight students STNA four students and Welding four students and just as a side note they didn't provide this but it's exciting to see that the career center is now offering online courses so I think that's that's really awesome so and that's all thank you superintendent update uh going to start by teasing you just a little bit um received some information um today regarding an award that Madison South
014will be receiving um from the Ohio Department of Education and Workforce but Madison South is also going to be presenting uh at next month's meeting so I'm going to let them share that news um uh we have four weeks left in the third quarter and uh State Testing is right around the corner um it looks like the first day of testing in the district will be April 1st and that is no April Fool's joke uh the uh this year's Olympics um I'll give you uh share the dates uh with that um is Thursday May 15th that will take place over at ramfield at 6 o'clock and the makeup date since it of course never rains in May um will be Monday May 19th so Thursday May 15th for the Olympics at 6:00 uh with a
015makeup date of Monday May 19th and uh some very exciting news um in regard to our um planned Turf project um we made application to the grant mil iron Foundation uh uh for a grant of $200,000 to go towards resurfacing the football field and and part of that uh the uh plan Turf project and um our Grant application was approved for a $200,000 donation uh I didn't have that in time to include it on the agenda so that that will be on next month's agenda but uh very exciting news and very appreciative of their generos City uh senior citizen luncheon will be tomorrow at 11:30 and uh I do have um somewhere here in my stack I hope I do a agenda item from the Hundred Years of Madison and maybe I don't have it
016but I will share with you um oh here it is right in front of me um dating back to 2010 prior to this building um being built um just a couple agenda items that I wanted to share with you um first one the superintendent recommends the Board of Education approve the resolution authoring issuance of not to not to exceed 25,800 161 of bonds for permanent improvements after submission to the electors and uh I checked with uh Mr Stevens today to see how much was still owed uh on those bonds of about $26 million and uh currently I think it's $32 million we owe on that um so we're still um working on the interest for that and I think those bonds are supposed to be paid off in 2043 I believe um and then uh
017one more item just similar to that um the superintendent recommends the Board of Education approve the resolution for the Prof professional Divi Design Services agreement with Garmin and Miller and Associates for the uh segment one project so um again that that's some more recent history that we're uh pretty familiar with but um albeit some some important history of the district um and that concludes my report uh I'm going to ask you Rob if you would please it's been asked to uh remove the soup or the line item to vote on but can you give us an update why you made a recommendation for approval of the F folling for the girls wrestling sure um so um I try to give you the reader digest version but um give give some detail to that uh um
018and uh the reason for why it's so late um Mr Ricker came to me um gosh I don't know when he first came to me probably in December um to talk about um girls wrestling because it's it's basically become um a new sport here in the last few years and it's it's a growing sport across Ohio and um there were multiple things that we had to take into consideration as we try to determine um how to handle the coaching uh for girls wrestling and and how to compensate those who were doing it um as I said it's a growing sport um many districts are dealing with the complexity of of how to compensate coaches um it's very different from any another combined girls and boys sport that we have and what makes it it really
019different is throughout the regular season for example in swimming or track which are combined boys and girl Sports um their meets um take place at the same time at the same place uh whereas girls wrestling all of the tournaments are on Sundays um and so the coaches who are doing the coaching of the girls um are spending and I don't if you don't know anything about wrestling tournaments they're long days and so the coaches between the travel and I've seen where they're going and they're going all over the state of Ohio for these tournaments spending long days um and doing it with no compensation and uh so um Mr Mr Rickert and I no pun intended wrestled with this um trying to determine how to do it because it's it's complex you're dealing um if
020we're going to create a uh a supplemental uh or a paid position um you got to have conversation with um the teachers union about that um there's Title Nine issues when you're talking uh about uh boys and girls Sports um and so it's very complex we tried to take our time and be thorough um we thought it at one point that um we would hire a separate head wrestling coach for the girls um and had agreement with the teachers union on that um as a matter of fact they were the ones that that were even even suggested that um we interviewed for it um there was only one candidate thought we were going to move forward with that and then uh I think there was a change of mind um as far as agreement with
021the Union so we went back to the drawing board um and essentially what we decided on was um if you look at um those three stiens and total them up they total about 4,300 $50 which is the amount of what an assistant wrestling coach with more exper with at the higher level experience um which is what we would have paid for that supplemental [Music] um assistant wrestling coaches under the supplementals make about 61% of what the head coach makes with the head coach supplemental um so uh what we did was divided that supplemental up into three and are paying the assistant girls wrestling coaches about 61% of what we're paying the head wrestling coach with that stien um so uh they they went to um 10 girls wrestling tournaments throughout the year and like I
022said those are long hours um this is not uh an extensive amount of pay and compensation um but uh very proud of our girls wrestling program and definitely believe that these coaches need compensated for uh especially for what they're doing on those Sundays and those tournaments and uh so I just I guess I want you and anybody who's interested to be aware that this was a lengthy process process that Mr Rickert and I invested a lot of time energy and effort and research in um to to make this decision and to come up with the compensation that we did and uh it's a it's a it's something that districts are laboring with all over Mr Ricker talked to several districts um and uh everybody was doing something a little bit different not not there there
023was very little consistency in what district different districts were doing um so um I personally am very proud of the um time effort and energy that Mr Ricker and I put into this and the the decision that that we came to it was not done um uh you it was not reached easily and uh we were very thorough with this so um I guess that's what I wanted to share are we going to post the position then next year um I don't I I think we would handle it similarly to what we would do with a supplemental and uh I honestly I I don't have an answer answer for that um but so you're anticipating next year you're just continuing to do an additional supplemental for the existing boys coach yeah I mean these guys
024have done a great job with the girls program and deserve the opportunity to do it again if they so choose all right thank you uh H presentation sorry Mr Turley that's all right think it should be on your computers as well I didn't print out so trying to save a little bit of money so Madison uh student services department obviously uh I appreciate the opportunity to present to you tonight uh looking at the number of students we serve it's always overwhelming to kind of take a look at that we have 484 students K through 12 who receive Services through special education 48 uh Center based preschool students through our preschool program at Madison South with Mrs eeken charge 18 itinerate preschool students which if you don't know what that means they receive Services outside of
025the regular uh preschool classroom usually their younger students and we're trying to get their needs addressed prior to getting them into the center based program we have 110 students in nonpublic schools in Madison District boundaries that receive special education services uh through Ohio law if a student attends a non-public school that is within our boundaries so in that case for us those schools are St Mary's and Manfield Christian St Mary's involves us quite a bit as far as going there and um I'm invited to those meetings by Mrs Brew breaker on a regular basis and we meet on a regular basis uh and then Mansville Christian kind of runs their own program so we just support with our school psychologist Mr Whitman goes out and provides those we've had 55 requests for evaluation this year
026it kind of starts the process for so if a parent comes in and says that they would like the student to be evaluated for special education we then have to start that process and we get put on a timeline so those are kind of our there's no negotiating that process uh there was 91 requests overall for last year so you can see we kind of get we get requests strangely get an uptick at a time that um interms go out and we strangely get requests about time that grades come out just parents see the grades and think uh that that's going to be the quick solution but we we go through the process to make sure that student would qualify our office um out of our office over there obviously uh Heather Ricker's our secretary
027uh does a fantastic job she's taken on more roles more responsibilities uh throughout the years that I've been there Kristen Hutson is our school psych for 512 Mr Whitman is our school psych for prek4 and our non-public they're going to adjust that a little bit next year because to maintain their case load uh Kristen's is going to be a little low so she's going to take on fourth grade uh and that way it helps Mr Whitman or Nate um with his case load to kind of try and even it out Jacob littleton's been a new addition this year he's our Associates to the school psych he is attending classes at University of Toledo right now to become a school psychologist he is incredibly intelligent uh he actually program some with AI so he's got some
028kind of interesting things within his background and he does a a great job he's really kind of I think pushed the boundaries of our office to use technology a little bit more to make us a little bit more efficient as well Jen eken Wilder does a fantastic job within our preschool program she's taken that program and run with it um I think she does wonderful things that not only for the kids but for the parents as well uh that really build that uh Community aspect John aent is our director of sunshine and Roses as I like to or sunshine and rainbows as I like to say he is a constant Beacon of positivity and he's in the office writing IEPs and providing home instruction to students um if you don't know him you need to
029know him he is he's probably the nicest person I've ever met uh and obviously myself as a director just kind of an overview of sometimes I think people don't understand the breadth of what student services provides uh we have 43 intervention specialists 28 special education AIDS PA Pros I did not update that for the right wording uh we have five nurses or working on getting five nurses one for each building we have five speech language Pathologists um who work between the buildings to maintain case loads to make sure they're equal we had uh speech language pathologist from East viiew who goes over to South to support because South has a large number of students that receive speech services we have two occupational therapists and four occupational therapy assistance from EJ therapy one physical therapist and
030two physical therapy assistant from EJ therapy to provide gross motor occupational therapists provide fine motor um and as well as sensory support we have an audiologist from Catalyst who supports our students who have um hearing devices orientation Mobility specialist and teacher that visually impaired both from Middle High ESC they come in and provide services for students who have identified Vision needs interpreter from Catalyst uh was a sign language interpreter and then through Catalyst we also have a Child and Adolescent counselor who comes in provides Mental Health Services and we have Family Life Counseling who comes in provides Mental Health Services and that's from a grant through the mental health board one of the new things we implemented this year was Hazel Health it's just getting off the ground everyone's kind of gone through training um
031and we're working on getting referrals to them but that was a grant that um Mr Peterson might s had had found in through the state of Ohio it's free of no cost to us uh just cost of having people trained and then it allows students to receive Mental Health Services through tella health so through an iPad they provide the iPad they provide the services Services can take place within the school hours they can also take place while the students at home but it's an access point for those students because we are an area that requires a lot of Mental Health Services but we don't support a lot of mental health professionals so a lot of there's a lot of tella health services that are being provided out there right now so we we sought that
032out and we're able to win that or to earn that Grant looking at our special ed profile so kind of our grade card it's based on 23 24 data um all the areas in white are areas that we met so early childhood transitions which means they're coming from preschool to kid or that's from grade three to not grade three prior to age three they're identified and are have an IEP in place alternative assessment participation the expectation from the state is that only 1% of our students uh takes part in the alternate assessment we didn't meet that um I don't feel that that's a a reasonable expectation as of right now and I feel like we we do we provide that alternate assessment in a reasonable form we do a checklist that's required from or not
033required but recommended from the state and we we kind of meet those students needs where they are uh you can see the others we've met graduation rate that state sets a rate for US dropout rate is another state recommendation secretary transition means a student that is turning 14 within that IEP year or older uh has a secondary transition plan which means that we're talking about competitive integrative employment education and um Independent Living skills uh post School outcomes is looking at what students are doing after schools timely initial evaluations is the other area where we didn't meet our goal we met the goal for 71 of 72 initial evaluations that we had last year and the one we did not meet was uh I found the error there's a drop- down box where you have to
034choose that a consent was granted for an initial evaluation or consense granted for a re-evaluation and our school psychologist put cons granted for an initial evaluation on a re-evaluation so it's a reporting error I'll have to do some work on creating a procedure in order to address that but it's we are providing the services that are needed that is just literally a clerical error on that point of the one student so this is kind of where the special education rating uh system for the state you can see they really know how to make you feel great meets requirements so you meet that standard um ours was based on the 2223 data we met eight out of eight indicators our compliance score was four out of four and our overall projected rating is four so we
035have we scored every point that we could within that and this is kind of comparison of from 201617 year onto this year um this is the first year we've been back to a level four since or that four out of four since uh the co year and Co year there was a lot of exceptions in there so I'm proud of that's a a work of everyone the intervention specialist our secretaries our emis coordinator our school psychologist means that everyone is doing what they need to do in order for us to not only have the paperwork in a timely manner but to have it done correctly as well everyone's favorite term compliance it's a big part of my job um this year we implemented a 504 handbook and 504 tracking forms that were then transformed by
036the middle school School principles to make it a little more user friendly and uh a little more visually appealing as well but that's kind of one thing that got taken on by me where we needed to do a few things differently uh We've started to address those things and my goal is to have everyone caught up by the end of this year to where we're compliant across the board um the secondary thing that I we've implemented this year is an internal monitoring form for the school psychologist so every evaluation that comes in they submit a check list to me I then take um the first four I do a shorten checklist where I'm looking at dates and kind of tracking some of the things that are for compliance there's one of out of every five
037I'm taking a long sheet which is a double-sided sheet I'm going through I'm looking at the evaluations I'm looking at the areas that they're evaluating and making sure that we have some data in there and that we're not only talking about where there's deficits but also talking about where the student has relative strength as well because we need some strength strengths in there as well every quarter I have the intervention specialist submit um let me know when their progress reports are done once they're done I take five from each intervention specialist So within that progress report review I look for things like they have the number of data points that are equal to the goal they're using data it can't just be that Lil Jimmy's doing well it has to be that Jimmy was able
038to do this four out of four times when given 10 problems and match the goal so we're really trying to make sure that that's how we can show that our students are making that growth that's the reason why they have their IEP new additions um within the elementaries we kind of shifted units a little bit in order for us to be able to take we have a couple of academic units where we are kindergarten through second grade and third and fourth grade and last year we had a Behavioral Unit that provided supports that was kindergarten through fourth grade we took that and split that into a kindergarten through second grade into third and fourth grade so that we didn't have that wide range of age uh of those students other new addition is just in
039that room right over there um Mr Gibson and Mr Nelson went over to Crestline and got a lot of supplies for I think they were free you show up and and they really wanted to give those the people kind of resell things so they went over once a week in the summer and came back with truckloads of stuff and handed out not only the teachers but they also found some things for the censor room as well it's been well used this year uh students are able to go down there kind of regulate themselves get themselves back into a SP spot where they can learn then get themselves back into the class so they go down with support and then are able to return to class so collaboration um I mean working with building school counselors
040and revision of 504 processes we're really trying to work through and make sure those are um up to dat and current constantly working on creation and exploration of programs to support all of our students in the career tech programs um working with building administrators and working with within those IEP teams to make sure that if there's a student with that has complex needs or maybe they need a shortened day for a little bit we're meeting to meet those needs and we're constantly working to change those that includes I don't think Mike's here tonight but Mike yast and the phone calls I give to him I know he doesn't like hearing from me because usually I'm like hey can we can we do a transportation can we do a route here is there any way we
041can pick up a kid here and but he he constantly finds ways to kind of work through those and then I worked with the high school coordinator Mr Roth this summer we went through student uh each student on an IEP and looked at their schedule and tried to make sure that within their schedule they were seeing their case manager in the past that hadn't always worked out so we're really trying to hone in on that as well just some ideas of communication my monthly newsletter I aim for monthly sometimes it's more like quarterly but it does go out I'm looking at alignment of procedures and any legal updates um we've done professional development for PA professionals this year uh and a meeting with the high school and Elementary intervention Specialists to make sure that they're
042on that they're updated on procedures and uh compliance reminders uh in addition Mr Grove and I talked about kind of giving Career Tech um staff just kind of a flyover special education 101 like who to contact if they have questions about a student that has an IEP uh kind of the services and supports that are available and just trying to make sure that everyone has that chance and then also within the past week we did some um training with the high school intervention specialist over transition planning work to be continued through the end of the year is working with building level staff to ensure 504 lists are up to date uh continuing projections for grades and buildings this point time of the year I not only I do count of where we are for each
043building each grade level but I'm also looking at projecting it into next year and what that looks like and then creating a self-review form to be used by our intervention Specialists and school psychologist quarterly kind of do a more uh Deep dive into their documents that was everything I had anyone have any questions thank you all right thank you you're welcome all right line item I approval donations number one two three and four entertain a motion to accept so move second I'll second any discussion I'd just like to thank all those donors uh definitely appreciate um all that they do and their generosity for the district oh please Mr wigton yes Mrs Melissa Walker for Miss Amy Walker for Mrs cman for Mr moer for item J treasur business entertain a motion motion second any
044discussion yeah um so the first thing we're going to talk about is revenues um rather than look at the month over month because there's a lot of uh it's skewed because of a lot of mistiming of payments I'd like look at the fiscal year over year to date and the good news is you know um in November when I did the forecast it was around 4.8% increase is what I forecasted and right now we're at 4.5 so I'll take 310 of a percent difference um and you know we're we're about almost 60% of the way through the fiscal year so that's that's pretty good the only um it's not in here cuz this after I gave you guys this report at the beginning of the month the uh Governor's proposal for the new banian budget
045came out with a simulation not I don't want to be alarm you guys too much because there's it's not going to be passed till July and it's still got to go through the house and the Senate it's got a whole bunch of votes but at this point in time the governor's proposal is not going to help us out compared to what I had forecasted cuz his proposal kept the um base cost at fy22 base costs and keep in mind it's going to be FY 26 when the new B budget comes out so we talk about inflation they you know they want to go ahead and say hey you guys have property valuation go up so you're wealthier but they're not going to say well base cost went up so you're spending more so it's there
046it's I'm not too happy with the governor's budget simulation but there's a lot of time between now and July and a lot of things that can change change but revenues at least for this year right now we're on track expenditures are a different story um so as far as salaries and benefits go um we're on track with what I forecasted um even though benefits are like almost over 10 half% higher this year than they were last year I anticipated that because I knew we all knew that health insurance was just going to drive expenditures through the roof so you know 10.6% increase over last year is a huge increase but um some of the things that I was not anticipating were like all those purchase services that Mr turlo talked about you know those are
047those are all expenditures that are purchase Services all those you know therapies and nursing services and all that stuff we have to pay for and as inflation goes up those go up and we really can't control it and the market demands certain salaries and we don't have the ability to say nope we're not going to service that child but that you know particular therapy so we're kind of stuck um the second thing is uh there's been more times than I'd like to admit people coming into my office this year saying um we don't have enough money budgeted because this broke or we've got a problem with this breaking or this it's it's been since I've been here probably the worst 6 months for things going a Miss as far as gas lines roofs water lines
048things like that and all that costs money so that being said purchase services and supplies are up so even though I I forecasted in November around a 3% increase we're 8.6 now could that change by the end of the fiscal year yeah it could I'd be nice if things slowed down and we got closer to the 5% increase but um it's the trend is not happening that way the trend is the opposite people aren't coming in and saying hey you got too much money budgeted it's the opposite um these are the same ones I I didn't change them cuz honestly there's no data that's changed and there all from fy22 and that's all comes from odw and then the very last one is where we are in the forecast like I said if you look
049revenues last year this year were both at 51% um of what is forecasted which is dead on um we're 58.6% through the fiscal year we're at 59 % of what is forecasted as far as expenditures which sounds great but when you look at last year we were only at 56% so that that's why when I emailed you these board reports I said I was a little bit nervous about the way the trends are going and I'm not going to I I don't want to wait till May and give you bad news I want to kind of forewarn you that it's well I want I want to forewarn you that it's a very distinct possibility that things may not is as he said what' you say rainbows and kittens I might not be full of rainbows
050and kittens in may not that I am normally anyway but um so that's the monthly report before I move on to two three and four are there questions on the monthly report would You' like to discuss anything on your email you talked about possibly having a work session um yeah I would like to but um that the board since it would be a board work session um I would I would really like to have a work session to discuss some things but I would hope that I would think that since it's your board meeting since I'm not I mean I'm an employee of you I really shouldn't direct you what to do you need to so it would be it'd be a good it'd be a great idea to have a work session I think
051it's very important so can can we plan something for March then sure we can look at it then come back to it get some dates okay okay okay um number two it says approve of health insurance premium rates for calendar year 25 this has never been done here um we were going through the audit and the auditor said you know that should be something that get gets put on the board agenda so they have already been implemented it's not something that I just pull out it's Medical Mutual and our broker saying here's where you're at in your self Insurance Fund here's where the claims are Trends are here's what you need to try to get to where you supposed to be so they're just the same rates there that's it's not that I have any
052control over it I just have to have you guys approve it that's what the auditor said this year and by the way we had a state auditor this year which was completely different than the last 10 years that we've had with julan and gr and I think uh the administrators out there that have dealt with the Auditors are all going to to agree with me that this has not been a pleasant year for our audit um number three approve the 2025 mileage reimbursement at the IRS rate effect of 71 of 25 the reason it's 71 of 25 is because that is in the negotiated agreement when it's going to change the reason I'm putting it on here and the reason it should have been on the um organizational meeting is because in that board policy
053it says that every year you'll approve the IRS rates so that's what it is what's the current IRS rate I think it's 73 cents or 70 7 70 70 it's low 70 low 70s I think it was like 73 or something 70 70 7 okay um but we're not going to change it until July 1st and uh number four the um Pro following resolution it's so we can be added to the bid process for the electric Consortium so they can put us on so when they go out for the rates and we get the rates we can be included in that that's is this new for us this Consortium no um it was the last time around okay I was thinking we had done this before we did we switched from Ohio schools Council to
054meta okay because it was a they got us a better rate so that is one through four questions all right Mrs Melissa Walker for Mr wickton for Miss Amy Walker for Mrs cman for Mr moer for item K strategic plan facilities all right I'm John on operation supervisor it's a strategic plan for facilities Improvement and development my cohort tonight Nikki Cox couldn't make it here this evening your daughter's playing in a district basketball tournament so all right so our goal Madison local schools provides a safe and healthy accessible learning environment to meet the 21st century educational extra cocurricular and communic Community needs so our first goal is facilities improvements and design so we are addressing ADA compliance in all buildings and all of our athletic venues this is something that we've been working on in
055the past Steve Christ had started this um still working on it we're looking hopefully by April of 2026 we'll have something in place to get started throughout our um high school gymnasium adding extra seating and therefore for Ada of compliance as well as the football field our next goal is the facilities Improvement and development so addressing needs and Improvement in the augmentation of the district's it infrastructure so we have it has been working on ongoing for the past few years um technology focused professional development uh as well as continuing to improve and maintain systems that will support the growth and Technology inter uh intergeneration throughout the district also to build a safe secure and robust infrastructure to handle the needs of today's and tomorrow's Technologies the third is our close caption television systems throughout our
056district they've been implementing new cameras throughout um we've also gotten quotes out through um Schmid security to have our athletic fields blanketed with security cameras this is something that we have at our football field for example um on our home and our away bleachers we have one camera there's a lot of dead space throughout that facility so we have gone out to look for improvements to blanket everything from the soccer field throughout the football field behind the bleachers things of that nature and so hopefully by April 2026 we'll be able to imp Implement these our last goal is facility safety improvements auditing facilities and partnering with the principes and staff to provide enhanced safety measures so the three action steps we took here um our first High School asphalt main parking area this has been
057an ongoing project um we are in stage two of four to get the high school parking lots paved we are August of this year we'll hopefully have our second stage done and throughout the next four years or next three years coming we will finish out that project um continuing to monitor asphalt and at existing buildings and athletic complexes with the int to repair and replace over the next 7 to 10 years so this is playground at some of the elementary schools that are asphalt they're starting to crack and crumble we're doing what we can to maintain them but over the next 7 to 10 years we plan on replacing these and then the other item we had on was a donation um of an ADA adaptive swing and a griffin chime which is like a
058musical instrument that has been donated to the Middle School through um Amy oconnell and she applied for a service learning Grant and she is the cross korial teacher at the high school so her and her students they received this grant for $5,000 and have purchased a piece two pieces of equipment we will replace one of the swings in the back here at the middle school um with an ADA approved adaptive swing so it's basically like a a chair style swing where they can load the the child in there and at least have them be incorporated and and the ability to to enjoy the these type of things so and that is all I have any questions anybody all right well thank you very much thank you thank you all right item L matters relate to
059personal uh entertain a motion with the exception of under B the superintendent recommends the following stifle for the girls wrestling will be voted on separately entertain a motion to uh support So moved I'll second discussion vote please Mrs Melissa Walker for Mrs cman for Miss Amy Walker for Mr wigton for Mr moer four now going back to the superintendent recommend for the stiping of the new girls wrestling program I would entertain a motion to separate assistant girls uh uh positions from the head wrestling position as I got to exclude myself from that position so move second I'll second m who who was the second I'm sorry sorry okay Mr wton for Miss Amy Walker for Mrs Melissa Walker for Mrs cman for Mr moer for so we'll vote on the assistant girls wrestling position first
060uh in support of the superintendent recommendation entertain a motion to agree to this so moved second second any discussion yes please I would like to make a motion to just postpone these votes um that would be out of order no it wouldn't we I spoke to the Ohio School Board Association and they advised me when we needed to do this you have to remove the item before the agenda is approved that's not what the Ohio School Board Association told me when I spoke to them today I believe it's out of order if I can finish speaking for the simple fact that the motion's on on the floor and once that motion is carried out you can't make a motion during another motion you can make an amendment if you like to but you can't make
061a motion on top of a motion that's not what the Ohio Schoolboard Association advised me today when I spoke to them do you have that with us so we can review I didn't think so no that's your responsibility to be prepared and to to make those calls and that information you have that with you I made those calls and I got that information but you were not willing to share it with the rest of I just did yes I just did so you have in writing no as I said so is there a second to that motion we'll follow through but I believe it's out of order is there a second of the motion yes I second all right for the second motion to postpone it this will be in favor for with a yes
062and a no vote with a no I'd like to discuss any discussion yes um Rob can you can explain please uh was there a threshold for the number of girls to participate where you would have last year we had four this year we had 10 last year there was no recommendation for any additional funds can you explain what that number would have been when you would have I don't know that I don't know what that number was or would be um what I would com what I would say to that is we probably should have paid them last year so when I spoke to Mr Ricker he advised that this was for the meets only he advised there were nine meets at about 12 to 14 hours per meet um that comes out to with
063these dollar amounts that comes out to paying between 952 and 1547 per hour uh for these meats that in my opinion um that seems to be a lot um I know that they're doing additional things above and beyond just the meats however they have not added time to practices to my understanding so it is only for the um when I spoke to Mr Ricker this is only for the meets got a point of clarification technically there's only two girls that participate last year not four four signed up only two wrestled the other point that you're asking about Rob I can answer is that they put in multiple hours including extra practice time so I don't know if you've talked to the coach which I'm assumed you did not uh but they put in extra time
064on travel uh with the tournaments and they actually got the section coming up this Friday uh I do know they put quite a bit extent of time on Sunday because those tournaments at average anywhere from weighin at 7:00 in the morning and not getting home till 9 10:00 at night 9 to15 doesn't seem like a big deal to pay somebody heard our financial report at does to me yeah but $4,300 out of a budget like this is can I Petty yes talk about why I made a motion to postpone um I have a couple reasons why I just want to postpone it that's it which just means maybe push it back a couple months um well how is that fair to coaches well let me explain a couple things at least my point of view
065or the way I feel um we did post the position for a head coach um and I appreciate all the work you and Mr Ricker did talking about everything um and I was told the concern was of of there was a fear of like possible Title 9 violations so that's why we needed a separate head coach um and then we didn't fill that position or an assistance position um I also have concerns because I think our main focus and and what the whole focus of the district is is the teachers negotiations and their cont contract so I I just feel like it's not a good time I don't it just doesn't feel right to me um and then I know the coaches pay and even these stiens come from our general fund so like I
066can comprehend and understand this actually saves US money um overall as opposed to if we hired a whole another you know girls coach and I think you have to have the same amount of assistant coaches you do for boys if you if you did separate it out um um however um the coach's contracts come up again in a couple months I know the um they we they were on our agenda last April so I just think we could take a step back um maybe really look at what we need for this program how we want to structure it because it is I totally agree with you it's a completely different Beast it's not like any other sport like we talked about that in in the interview um um we up and make sure how do
067we want to do this do how do we want it staffed properly what if the girls grows and there's 15 girls do we need a head coach is there going to be a limit where we go okay we do need two separate programs you know what let's let's have discussions and figure out how we want to do this going forward um so long term that you know we can we can structure this program for the future um and that's the only reasons like I would just postpone it it's you know just wait a couple months maybe teachers things will calm down settle down so you're making a motion to table it yeah post a motion to table would mean that it would need to be addressed later in the meeting yeah postpone means postponing means
068it would be at a later meeting that's it I think they're synonymous according to parliamentary procedures but yeah okay osba interpreted that differently but yeah they yeah I wouldn't be able to do that on my own half osba what's any other discussion on the second motion so vote no means we forget the motion and move on to the other corre if you vote Yes it supports the motion to postpone a vote no would be to go ahead with the first motion okay all right everybody understand that roll call please Mrs cman for Mrs Melissa Walker for Miss Amy Walker against Mr wton against Mr moer yeah I can't sorry for this one I can't okay now we're going to go back to the the motion for the assistant girls wrestling coach's position which just I
069can vote on just to let everybody know so uh I would entertain a motion to support the superintendent's decision and recommendation for the assistant girls wrestling coaches I thought Melissa I thought Miss Amy Walker already firsted and Mr wickton already second ready to vote ready yep Miss Amy Walker for Mr wickton for Mrs Melissa Walker against Mrs cman against Mr moer for now we go to the Head girls wrestling position and the vote of yes would be to support the recommendation of the superintendent of V to know would be not to support it and I must exclude myself from from this any other discussion seeing none go ahead for roll call don't we need a motion for that or is it under this it it was to separate them so we'll entertain a motion to
070support So Mo the recommendation superintendent I'll second Mr wickton for Miss Amy Walker or Mrs Melissa Walker against Mrs cman against and Mr moer has to abstain yep and we will move to superintendent business item M entertain a motion to support the superintendent business so moved second I'll second any discussion uh just uh a couple brief comments um items three and four uh which are um recommendations to consider a reduction in force um those are are required items uh in the case that um we would have to reduce some positions um so that's a formal just a formal action um have no idea at this point um what those positions might be or how many and then uh number six [Music] um that that is a um resolution that is required by uh new law
071that um recently passed so that's all motion Mrs Melissa Walker for Mrs cman for Miss Amy Walker for Mr wickton for Mr moer for go to item n visitors comments is there any visitors like to make any more comments all right seeing none president's business uh our next regular Board of Education meeting March 19th 6 PM uh we have to go into executive sessions so to entertain a motion to do so I'll move second I'll second discussion Mr wickton for Mrs cman for M Amy Walker Mrs meliss Walker for Mr Moser for we'll be back uh shortly in a little bit I don't think there'll be a vote will they rob no no no vote you're more than welcome to stick around but got to go home we understand