Board of Education Joint Meeting with City of Beavercreek and Beavercreek Township: Sept 15, 2025

001Heat. Heat. [Music] Heat. Heat. [Music] Heat [Music] Heat. [Music] Heat. [Music] Heat. Heat. Heat. [Music] Heat. [Music] Heat. [Music] Heat. [Music] Heat. [Music] Hey, heat. Hey, heat. Heat. Heat. [Music] Hey, [Music] hey, hey. Heat. [Music] Heat. Heat. Heat. N. [Music] Okay. Well, I'd like to welcome everybody to the Beaver Creek Township. of you agree and the school districts joint meeting tonight. I want to thank everybody from the township and the city for coming. We love these meetings and um prior to this I want to say that for everybody here this is anformational meeting only. There is no public speaks at this meeting. So I just want to make sure everybody understands that. Okay. So I'm going to call to order our meeting. I'm gonna we're no roll call or anything. Is she doing it from

002there? >> Oh, first. >> Okay. So, we're going to have the city >> roll to order their roll call, please. >> Council member Current >> here. >> Council member Der >> here. >> Council member Garcia. >> Council member literal. Council member Schwarz. Vice Mayor Baos >> here. >> Mayor Adams >> here. Have a motion. Move to excuse >> council member Garcia. >> She will be here. Literal >> and council member Schwarz. >> Second motion have a second. Excuse three that are not here. Those in favor say I. >> I. >> Thank you. Township. >> Good evening. The purpose of this special meeting is to meet in open session with the officials from the city of Beaver Creek and Beaver Creek Board of Education to discuss joint ventures and items of mutual interest between Beaver Creek

003Township, the city of Beaver Creek, and Beaver Creek City School District. >> Welcome. >> Thank you. >> Roll call, please. >> Dr. Fiser, >> here. >> Mrs. Hunt, >> here. Is absent. Mrs. Rano >> here. >> And Mr. Taylor >> here. Thank you. Would you all please stand for the pledge? >> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] >> Going to turn it back to the city. Approval of the agenda. >> We have an agenda before us. Any changes or corrections? >> Move to approve the agenda. >> Second. >> A motion and a second to approve the agenda. >> All those in favor signify by saying I. >> Opposed. >>

004Township. >> I'll make a motion to approve the agenda as presented. >> Second. >> Miss Wallace. >> Yes. >> Mrs. Dean. >> Yes. >> Mr. Kra. >> Yes. School board. I need a motion. A second to approve the agenda is presented. >> So moved. >> Second. Any discussion? >> Please call a vote. >> Mr. Taylor, >> yes. >> Dr. Fischer, >> yes. >> Mrs. Ordano, >> yes. >> And Mrs. Hunt, >> yes. >> Okay. And we have discussion items. We're going to turn it over to the city. Okay. Good evening, township trustees, city council members, Mr. Mayor, school board members. It's a privilege to be here tonight to talk about our partnership that we have with Beaver Creek Schools and to highlight some of the activities and the different things that we do with the

005Beaver Creek Schools. Starting with our SRO and our DARE program. So our SRO program has existed for over 20 years. And in the 2016 2017 school year, we added a second SRO. So we now have two SRO's in the schools. One's predominantly at the high school and the other one predominantly at the middle schools. And then we have a DARE officer uh who instructs the DARE curriculum and also spends time in the elementary schools. The DARE partnership has existed for the past 34 years. And just uh some a little bit more specific about some of the details that they do, some of the activities that they that the SRO's and and the DARE officer engages in. They teach classes throughout the schools. They work with school staff to resolve any law enforcement issues or or

006other issues that may come up. Uh they conduct safety exercises in the schools. They they have a presence at sporting events and other extracurricular activities. Um and then they also conduct security and vulnerability assessments and work handinand with uh the chief security officer Williams at the high school. So they have a strong presence in the schools and um uh we're proud to be able to have that involvement with with the students. We also have an intervention program that uh was started through the juvenile court. at the Green County Juvenile Court and that's called the handle with with care program and that's a partnership that we have with the schools that basically when an officer encounters a child um in a in a in a incident or a call, we notify the schools um and so

007they can get involved as needed with the child that was involved in some potentially some type of traumatic experience or whatever that incident was. and the schools are able to develop a plan to assist the child more of a long-term setting. So that's the handle with care program that we work with the schools in the in the Green County Juvenile Court. And then also community engagement programs that we have. So we have the Safety Town and DARE Camp. And Safety Town is specifically for students entering kindergarten and entering first grade. And it's a week-long program in the summer uh where obviously we we have um instructional uh lessons for the kids obviously age appropriate and then there's a safety town that they're able to engage with and um obviously it's a way for them to

008learn more about just be involved with our officers and learn more about uh things that can uh help them and safety related tips. And then also our dare camp which happens in the summer. um that's at Camp Birch in in Yellow Springs and that's for fifth grade students and they they go out there for a week and also you know and so engage in camp activities as well as learn various things about law enforcement and then we have I know the fire department comes out uh the township fire department helps us with that at the DARE camp. So, it's a very comprehensive program for for students to learn about law enforcement, uh, fire department, and engage in a in a lot of fun activities. Uh, along with those camps, we we work with the schools

009and they've been able to provide us with volunteer student volunteers with the National Honor Society and the ROC programs. Um, so I know it's it's extremely helpful to have those volunteers come in and support us and help us at the at the uh safety town in the DARE camp. And then also some trainings that we do where the school schools help us out and assist with. Every summer we do an annual SORAT training, an active threat training. And so we generally move that from school to school and the township fire department is also involved in that training and we've been working with them for years on that. And it gives us uh it's great for our officers and the in the fire department to work together and you know in a in a situation that

010would require a response in an active threat type of a situation. It gives them the practice and the experience of entering schools, clearing, you know, clearing out the school and um working on their tactics and their techniques along with the fire department um in rescue operations. So, so we're greatly appreciative of of the schools um giving us those facilities to be able to to be able to train in there. And then also just recently this year, another partnership that we developed with the school, we started an honor guard program with the police for the police department and the ROC commander with the schools has been involved in helping us train our honor guard and their first event that they did actually was at the 911 ceremony and they did a great job and the and

011the ROC commander was out there with them um you know helping them and encouraging them. So um so that was great to see and you know just to reiterate the the partnership that we have has been strong for so many years and you know my goal is to not only maintain it but to look for ways to enhance it when we can look for other opportunities to have those partnerships and um you know it's an honor to be able to work with the school and the township um to develop those things and it and it falls all in line with our with our mission to work in partnership with our community. So, um, I want to thank council, I want to thank the trustees, I want to thank the school board for for all of

012your support, um, and for the opportunity to to help us with these programs and for us to work with the youth. So, very appreciative of that and I will open it up to any questions that you might have. >> I'll figure out that. >> Okay. Thank you. Thank you. >> Thank you. >> Save your questions in the air. >> We got the fire department. >> Good evening. My name is Christine Hawker. I'm the assistant chief with the Beaver Creek Township Fire Department. and this is my first presentation in front of all of you. So, um, we'll see how this goes, but I I'm happy to be here and I thank you for allowing us to be here and I thank you for your time tonight. So, my name, as I said, is Christine Hawker. I

013am the assistant fire chief and I will be presenting the fire department update. Um, first I'd like to do a little introduction not only of myself but of our organization. So, I've been in the fire service since 2000. I started with Washington Township Fire Department and then I was hired with Beaver Creek Township in 2002. Um, once I did that, um, I was a teacher for 10 years before that. So, thank you board of education. Um, greatly appreciate that. Um, enjoyed being a teacher. Um, I earned my bachelor of science from Wright State University in education. Um, I maintain my firefighter and paramedic certifications as well as my inspector certification. I've completed the Ohio Fire Executive program which is through the Ohio Fire Chiefs Association and I'm currently going through my MERS in Fire Executive

014Leadership and Public Administration. I maintain two credentials. One is the Ohio Fire Chief's credentiing and one is the Chief Fire Officer Credentiing through the Cipsy program. I'm also the accreditation manager and I um also have our assistant accreditation manager here tonight um division chief Dustin Harrison and I'm currently acting as the interimm fire chief. So I'm I'm looking forward to that opportunity and want to make the most of it and continue to move our organization forward. So for our organization, we currently are staffing one chief, one assistant chief, three division chiefs who represent administration, service delivery, planning and quality improvement. We have three captains who operate as our shift commanders, so they are in charge of the daily operations. We have 57 firefighters and 15 lieutenants. We operate advanced life support engines, advanced life support

015medics, a rescue engine, a ladder truck, and then we have a rescue trailer that houses the ATV and the boat. And we also have multiple pieces of reserve apparatus in case our frontline apparatus would happen to break down. Um, thanks to a great public service department, that doesn't happen very often. our capabilities. We are currently authorized to do fire suppression, emergency medical services, technical rescue, hazardous materials, community risk and fire prevention, and auxiliary. We are funded by the following sources. We have four permanent levies. We utilize EMS billing, fees and permits, state receipts, and grants. Uh last year we were awarded over a $300,000 grant for our extraction systems for the exhaust in the station bays. So we are currently working through that grant. These funding sources generate approximately 16.9 million annually. And our funding

016commitments for our 10-year funding stay the same. And that plan is to maintain quality and level of service to staff to support call volume to build two new fire stations at $6 million each. One of those has already been built. That's station 65 on Trayvine to purchase the following equipment. Four engines at $550,000 each. All four of those have been purchased. One ladder which has been purchased at approximately 1.2 million. We have five medics that we are planning on purchasing. We've purchased three and each of those is approximately $325,000. We also want to continue to provide community outreach and training, plan and prepare for large incidents and natural disasters. Next, you'll have some beautiful pictures hopefully. There we go. So, the pictures on the left, that's our new rescue engine that came in last week.

017Um they are working on drivers training currently and then we'll put that in service very shortly. The two pictures in the middle are our uh new ladder truck and it is still being manufactured. They are planning on doing the final inspection at the beginning of October. And then on the right hand side is one of our medics. Those medics will be wrapped to match the color scheme of our other apparatus. And we have three of those that we purchased that are they arrived last week as well. So looking forward to getting all of those pieces in service. We operate four fire divisions. We have a service delivery division that handles suppression, emergency medical services, technical rescue and hazardous materials. We have a planning and quality control division that operates strategic planning, standards of cover, self-

018assessment, and EMS billing. We have a support and technology division and they function with the budget, the payroll, dispatch and capital improvements. And then we have community risk which is also fire prevention and that is managed by the fire marshall and they enforce code public education and fire investigation. This next slide represents our coverage area. So the red outline is our entire coverage area. There are two colors um on the map. One is a little darker gray on the lefth hand side and one's a little bit lighter green on the right hand side. The left hand side is the city boundaries. The right hand side is the township boundaries. We have five fire stations located up here in red. So the little dots that you see. And then down on the right hand corner is

019the proposed station 66 with the runway for the airport. um that is currently in the land acquisition phase. So our call volume year-over-year, so this is from January 2020 through June of 2025. Period minus one that is from June of 2024 to June of 2025. We did 7,732 calls. 5 years prior to that, we did 5,927 calls. So you can see our call volume is increasing every single year as well as this year we're planning on breaking that 8,000 call volume level. So um continued call level volume increases which leads to um a total of those particular um numbers that I have up here. The total medical calls for that is 27,120. Fire calls is 5,533 and other calls which are tech rescue calls, hazmat calls, etc. 1,535 total calls. So we keep very busy.

020The next slide represents the uh levies and our EMS billing. So the first four are our permanent levies represents the year they were established. The book rate, the effective rate, and what they yield. And then the bottom one is our EMS billing, which does not have a book rate, but it does have an effective rate. That's the percentage that we collect. The book rate is the rate that it was passed originally. And the effective rate is uh based off the reappraisals of property. And if those increase those effective rates will decrease in order to maintain that book rate. So next I'd like to talk a little bit about accreditation. We're currently going through the accreditation process. Um we are so close. Um with that accreditation process we have generated a new mission statement, a new

021vision statement and our values which are before you here. Our timeline is to have all of our documentation submitted by September 30th. So that's about two weeks from today. We plan on having our site visit from December to January. Um our peer team has been assigned. Um it's looking like the January dates are probably the one that we'll be going with, but we haven't confirmed that yet. Our commission hearing would then be March of 2026 where we would hopefully become accredited. And our guiding documents that we've developed out of this process are the strategic plan which quite a few of you in this room were part of as external stakeholders and we greatly appreciate that input. Our standards of cover and then our self assessment. This next slide is the IT equipment list. So, this

022equipment that you see up here um for each entity is what each entity owns and uses throughout the city, throughout the township, and throughout the county. Um each one of these list represent what um those entities use, but everything is housed by the Beaver Creek Township. Okay? So um everything is controlled by one computer and you also have a list of this before you and the way this list works is this is your external agency communication list. It starts out with the location of where this equipment is placed. So initially you have the fire administration uh tower and the IT room and then it will break down each device what that device is who owns it the location of that device the primary use the secondary use any associated equipment and any notes. As you

023turn through the packet, you'll see that it turns into station 61, station 62, and then you can see the owners changing, whether it be county, schools, city. So that provides all the information and the details of the list of all those entities and what particular communication equipment that is actually housed through Beaver Creek Township. Next, we have a couple slides that represent some pictures of our um engagement with the city schools in the county. Um so, the first one is our active threat training, which uh chief mentioned prior to me coming up here. Um the first picture on the left is actually the uh one of our rescue task force teams and the police department um evaluating some patients. The middle top is our C program which is housed by the our auxiliary and they

024can assist with um additional manpower. So they're a force multiplier in our organization and utilized and a tremendous asset to us. The bottom middle picture is our rescue task force team as well as the police department working together to extricate patients during the active threat training. And then on the right hand side you can see the collaboration between the schools, the city, the PD and the fire department for our um unified command position. The next slide is a representation of something that we just completed on September 4th and that was our citizens academy. We had a fantastic time. Um we loved having it. on the top left, that was our um activity for trying on fire gear and learning about fire gear. The middle photo is Captain Ferguson showing us how to use a rope

025system and gaining mechanical advantage and showing that two people can pull a very heavy load. You can't see the heavy load, but it was it was a very big load. On the top right, we had a question and answer session with the chiefs. on the bottom left hand side that was our auxiliary demonstrating their ox van as well as um discussing what other things they provide such as victim assistance. Um they house the u cadet program for us as well which is a feeder program for our fire department. In the middle is Lieutenant Dean um showing us how to use the Lucas device. So this Lucas device provides compressions um for CPR and it allows us as manpower to move on to something different. So maybe provide an IV. So it's basically an extra set

026of hands. And then on the right hand side finally we have our fire marshal Randy Grojan showing us how to use fire extinguishers. And that's our presentation. So, that's our fire update and we thank you for um all of the the continued um commitment to work together and uh provide great service to our community. So, thank you. >> Thanks. >> Okay. Planning and community development city and township. Yes. Good e evening everybody. Uh my name is Randy Berquette. For those of you who don't know me, I'm the planning and development director with the city of Beaver Creek. Uh I've been with the city since 2006. Um work my way up from associate planner to planning director um over the last 5 years. Also a 1996 graduate of Beaver Creek. Go Beavers. Um tonight I just

027kind of wanted to go through a few um slides what the planning and department does. You know, we're we're in charge of managing development as it comes through in general. Uh whether that be residential development or commercial development, making sure that whatever someone wants to build is within our zoning code. um what they do build is um cohesive with the neighborhood and meets the standards that planning commission and city council set forth in the early portion of the development phase. And then ultimately um um making sure that um it stays maintained for the long term. Also in my department is code enforcement. Um, and that's more um on property maintenance if houses are um in state of disrepair or what we haven't had it in the last month because there's been no rain, but over

028the summer when we get a lot of grass complaints. >> Um, but GL grass complaints have gone way down in the last couple weeks. So, I don't know why. um but enforcing the the property maintenance code um for u all properties, the 19,000 different parcels that we have in the city. Um one of the things I want to talk to you tonight is about our uh single family housing that we've seen over the last decade or so. Um in particular over the last 5 years, you can see um since 20 all the way in the early teens, you know, we were doing 30 20 30 40 houses a year. um a little spike after the pandemic and then down in 22 we did 43 but since then we have gone up uh tremendously in the

029number of of uh new single family housing starts and we're on track this year to have 120 and that's more than I've seen since I've been here since 2006 I think uh back in the early 2000 before I got here late 90s they were doing somewhere in the two to 300 houses every year um but we haven't seen that come up that that high yet but um I I'll go over through through a few single family housing projects here in a few minutes and and why I anticipate that number to stay elevated over the next couple years. One of the things I did in 2023 from the department standpoint is we looked at what vacant acreage do we have left in the city because when we're looking to where where we anticipate development happening uh

030nine times out of 10 we've seen it happen on vacant land. Um, so in in 2023, we looked at the vacant parcels and we had about 1,780 acres of vacant parcels in the city. Um, but a major 10 of 10% of that was infill. So throughout the neighborhoods, there was an empty single family lot. Uh, so there was actually a lot more than I anticipated when you actually got down to the numbers. Um, of the se 1780 acres though, uh, about 17% of that is owned by families or organizations that we've talked to that said they have no real interest in developing. So that's kind of that takes those those acres kind of off the table when we're talking about future development. And about 30% of the 1780 acres is within the FEMA flood plane.

031Now, the city does allow development within the flood plane, but there's uh a lot of regulations and it it does uh create a lot of challenges to develop. So, if you're below that base flood elevation, you have to raise the building up however many feet it takes so that you're not below that base flood elevation. So, that's a costly endeavor. So, that's kind of a barrier to development within the flood plane. Um in 202 uh 25, I relooked at those same vacant parcels. Um, and 10 of those properties from 2023 that were vacant have projects going on right now. So, we subtract that, we're down to about 1430 acres of vacant property. And I know a few of these projects, a few of these properties I'm going to be talking with projects over the next

032couple months um about developing. So basically um we uh you you take all the properties that are have challenges to development or not um the family said they're not interested in development. Um for future residential we only have about 320 acres left in the city that's um are considered lowerhanging fruit to develop um that aren't um called for. So looking at our densities and what we how we classify lowdensity residential currently in the land use plan, it could yield about 7 to,000 homes um over the next 20 to 30 years at current development rates. Speaking of the land use plan and and densities, we're in the middle of updating our land use plan. We started it uh earlier this year. We've formed a steering committee. We've had four steering committee meetings and one public open

033house. And the intent of the land use plan is since the city began in 1980, we haven't had a third party um look at our land use plan or or help develop a land use plan. It's always been done inhouse. And so we wanted to get a third party perspective come in and um help us go through best practices and create a a land development plan for the next 20 years. um that also incorporates not just me updating the existing land use plan which I've done I did in 2011 14 20 I've used that same language over the last um 20 years so I wanted to have a third party come in and help so we're in the middle of that process um and that process also includes a rewrite of the or an update

034of the zoning code now we're looking to do that as soon as the land use plan is updated because the land use plan is kind of our guiding document and in the zoning code are the rules and regulations we use to help achieve that vision set in the land use plan. So, we can't redo our zoning code until the land use plan is updated. Um, where we're at on that, we actually have a second public open meeting, openhouse meeting. It's tomorrow night from 5:00 to 7:00. So, anybody who doesn't want to go home after work again like they did tonight, you're more than welcome to come up. It's at the senior center. Um, it's from 5:00 to 7:00. Now, last time I had a public milking house, it did start at 5. I had about

03550 or 60 people there at 4:30 because they were convinced I was going to do a presentation at 5. I'm not doing any presentations. It's just a come and look, see, and discuss. I'll have various members of the steering committee. I'll have staff there. So, there's no formal presentation, so you don't have to be there at 5. Um, come anytime between 5:00 and 7:00 and we'll be happy to answer questions and take public input. Um, a few development projects we got going on right now. One, uh, Ella's Garden. It's down on Swigert Road. Um, city council approved this in last summer. Um, and they're looking to begin construction um, spring of this this coming spring. Um, it's kind of hard to see on the map, but over here, Swagert Road does a a fairly um

036sharp curve. And one of the parts of this project was to get them to help pay for a softening of that curve so it's not quite as a sharp angle. And so we're working through that project uh process with city engineer and their their engineers. And I believe that we're going to get started on that project next year as well. Jeff, correct me if I'm wrong. So that'd be uh 96 single family homes on about 47 acres. Um another project is Bridal Wood. That's going to be on South Alpha Bellbrook Road just south of uh Terara. Um Terara is up here to the north. Um and then uh it right now it's I think it's the Tacky Horse Farm or was recently the Tacky Horse Farm. And so they're looking to do 117 homes on

03750 acres. Um that was not that was in October of 24, not 25. Sorry about that. Um and actually just heard from them uh last week about hey we want to get started and get moving. So, I would anticipate that they're going to get started grading yet this fall. Um, and again, that'll bring 117 homes in. We've got interconnections to the north on two existing streets, and then I have a stub street uh for any future development that might occur south of the the project. Um, Wrightwood Springs, this is a project that uh council had just recently approved. It's for 117 homes or I'm sorry, it's 121 homes on uh about 56 acres. It's if you're going up Grange Hall, you look to the right, you see the new storm water detention ponds that were

038created as part of the Willowrest storm water project. Um and so that's that's um going through the uh finalizing the the resoning portion of the project. They did a site plan and reszoning at the same time. So we're we're finishing it up on that. And they again uh as the others anticipate to be in uh construction and grading late this year and start um having homes potentially by next fall start um becoming under roof. And finally the uh we call the Thman project. I don't have a actual name. The Thmans were the land owners. They so they haven't gone through an actual site plan process. Uh the reasonzoning um it was a hard-fought battle that we did. um uh uh winter this year. Um and I haven't heard from them since. I don't know if

039they got scared of the public hearings or or what, but um I anticipate as much as much as they took on to get the the reasonzoning through that we'll hear from them probably this fall for a site plan with the construction to begin next next year. Um thank you for giving me the opportunity to come and speak. That is actually a QR code to my email address if you want to quickly email me any questions. But um otherwise I'd be happy to answer any any questions you have here. >> Where was the Thman project? Where was that located? >> See if I can uh >> was having trouble with the picture. >> Sorry. Um just north is where the tornado in Garden. That's the tornado uh area up in Garden View. West of Graange Hall,

040north of Kemp. >> Okay. Okay. Thank you. Mhm. >> All right. Thank you. >> Public service roads project. >> Oh, township. Do you have planning and development? >> Sorry. Sorry. >> It's all good. Good. Good evening. uh board of trustees, school board, and of course, city council. Uh Mr. Pette covered pretty much everything our departments do. Uh the city and the township are virtually the same and doing the same things with code enforcement, uh board of zoning appeals, plan developments, and that sort of thing. Uh so I'll just get started in a few of our developments that we have currently. And some of these I talked to you about last year. By the way, my name's Andy Hart. I'm the uh community development director for the township. And uh last year I was here about

0412 months when I got to give my first presentation to the board. So uh this year I got a whole year under my belt. So we'll see how that goes. Oh, we have a uh permit comparison. So um basically we seen kind of a converse thing to what Randy was talking about. Our single family permits have fallen off a little bit. Uh you can see where we're at 253 last year and then we've just saw it this year. here. We're down to 127 midway almost towards the end of the year. So, um I don't know if it's changed in uh the election cycles or the economy or or whatever, but uh we do have a lot of single family projects that are in the pipe now. So, I anticipate that to pick back up, but

042we are in in a lull for us. I mean, if we extrapolate that out, we'll pro we'll be lucky to hit 200 by the end of this year. H >> single family Top 16, 87, 82, 63, 93. >> Oh, I'm sorry. Yes. Top row. Single family. Total permits is where we're down big time. Go to the next slide. Here's our plan unit development. We use this for tracking of our plan developments. You can see basically all of our different plan developments are listed here uh and where they're at in the current phasing of them and where they're at as far as completion. Uh right now we have like I said we have a lot of them approved. 984 total approved lots and then 228 shovel ready sites. Now what that means is we have 984

043approved but the ones that have been recorded and ready to go are the 228 shovel ready sites for the township. You know so that's far as it equates to the school board. You know one or two kids per house. There's another few hundred coming your way in the next couple of years. move on to the next. So, here's our some of our new and active developments. We have Nathaniel's Grove, uh 475 single family lots that were that were approved, and of those, 270 built. Uh White Barn Trail is one of our Stone uh Hill Village projects. There's a few of them. 82 single family lots and 36 have been built. Courtyards at Stonehill, 162 lots and only 13 built. So, they're they're trying to put a big push on now and and get some advertising

044out and get that underway. Hillside Farms, I talked about that last year when I was here. It was just approved. Uh those are luxury apartment buildings. Uh 246 um town home style apartments and phase one is under construction with 97 units. So, you'll see that right that's right there at the corner of Hilltop and Trayvine. And then the green at Overbrook, that's a senior center, 99 bed senior center. Should be coming on within the next month or so. Um, and it's almost complete. Down in the southeast corner, we have kind of a lot of stuff going on. Um, Dayton Zenia, just west of Trayvine, we have a a light infill of 22.83 industrial acres um that started. It's been reszoned to that. We're still waiting on their final plans to come through. Uh 6 60.38

045industrial the Green County commissioners bought that land right Jason to the Green County airport. Uh so I mean if they they bought it, I'm sure they're going to want to be doing something with it. So that'll be coming online. Um the pink ones are some more residential. They're 67.39 and 64.99. Those are ones that have had some interest, but we've not had any official cases filed yet. So, we anticipate those coming online sometime probably in 26 or 27. And then the blue here, uh, we do have the phase one of the Valley Bell connector. It's fully funded. Um, we've gotten everything ready to go. It's on track. We've signed the, uh, paperwork to move forward with the engineering on that. And, uh, it's part of the overall valley bell connector. We've also acquired uh, that

0468.6 6 acres of rightway. That's how we'll continue on across to connect back in. Uh so we're really excited about that. We think that that'll open up a lot of accessibility. Fire department will have better access to that southern end of the township. Uh a lot of good things to come, but that's a a ways down the road. I mean, there's a lot of funding that's h has to be acquired between now and then, but we're working through at least we got phase one underway. You can go on to the next one. >> So, that's what I talked about earlier. This is the the green at Overbrook. I think they're going to actually change the name of that, but uh this is where we were at at the time. So, uh it's about 100% done.

047They're doing their interior finishing and starting to uh work on that opening. Um I think we're going to be looking at that probably midocctober. Um the Hillside Farms project at Stonehill Village. Um these are underway. Uh two phases like I said earlier. 246 luxuryart luxury apartments and 97 of them I believe are in this phase one. They'll have all concrete um private roads. So they're not township roads. They're all maintained by the apartment complex and uh all concrete drives. and they're underway. Kind of the sister one to the one Randy talked about earlier, uh, Bridalwood, is Walnut Ridge. It's directly across the street. Um, same development company. This is on the township f side. They'll be, uh, 84 single family homes and they're in the process of finishing up all their final stuff through the,

048uh, county and everything else. And that should be starting probably in 26. Uh we do have one that was approved uh at the trustee level zoning wise, but it still needs to come back for its final second final stage development plan, which is McIntyre Estates. That might not have that same wording when they bring it back through, but that's what it was called when it was approved the first time. It's in kind of an infill. It's south of one development and west of uh Stonehill Village development. and it's for only 100 acres on 100 units uh on a large amount of acres because there's so much of that that is uh wetland areas and and that sort of things that they can't really develop on. So it was only approved for 100 single family homes

049and the new developer coming in is keeping it at that 100 single family homes. We anticipate that filing probably within the next two months. So, um, like I said earlier, currently we have about 940 lots approved for building. Uh, it's quite a few, but not all of them are shovel ready sites. Um, several areas in the works, the remainder of Stonehill Village, of course, Walnut Ridge, McIntyre Estates, those are all within the PI pipeline that we're working on right now. We have 1,500 more units in the pipeline. So, that's some of those areas that I showed you that we don't have that's showing up for development um that's been approved yet, but we sure know it's coming. Um so, at a national average of three units per household, that could be a population increase for

050the township around 5,000 people and obviously a population increase for the for the school district as well. Um several commercial industrial opportunities. We talked about the infill at Dayton Xenia and then the area south of the new US35 and Trayvine intersection that's owned by one uh one family uh the McInness brothers and uh they're wanting to to do some commercial development, industrial development down there. Uh they just need to kind of figure out what they want to finally do and get it underway. And then the areas around the Green County airport, we talked about uh Green County buying some and there's some other areas south of that that are prime for development as well. Township uh recently passed some transient vendor regulations. So from all you guys have had a knock on the door saying

051would you like to buy this or can we do this for you or would you like a new roof? uh we've tried to uh or we have passed regulations now that uh give some guidance to what they can do. So time, place and manner we can restrict those. So on July 7th the township enacted the regulations and these regulations regulate the time, place and manner in which these vendors can go out and solicit for sales at the residences. It's only in the unincorporated area that we could pass the regulations for. So, those of you in the city, I'm sure you have something similar that you guys have. Um, highlights for this. They must register with the township. There's a $150 fee per vendor. So, they can't just do it per company. Every one of the

052members of that company has to pay that $150 fee. That registration's valid for 90 days. And they can only operate between the hours of 10:00 a.m. and 6:00 p.m. Monday through Saturday. So, uh, the town the trustees went back and forth and thought this was good enough to allow them to do business, but also restricted enough to give people some privacy in the evenings. And once you get that registration, it can't be assigned to another person or it can't be shared with a whole group. It's per person, per individual. And they have to have that with them while they're out there conducting our sales and or their sales. And uh, when there's a no soliciting sign in place, they're that's off limits to them. Township has gone got some window clings uh that were are

053available to our residents. Little thing you can stick on the inside of your window that says no solistic. So if you're a township resident, you're needing one of those, swing by our office and grab one up. We have them right there in the community development department. Also, um, talking about things that we're working on together and and part of a community, we've, uh, worked, uh, us and the city have been working really hard on a community survey that we have been just been finishing up today. As a matter of fact, um, we both got grants from the Dayton Foundation to fund the survey. Uh, we started a long time ago, uh, Colin at the city, you know, and myself trying to vet out, uh, contractors to use to do the survey and we ended up

054with management resources. uh they've done a great job for us and uh as of today uh when we did that they're uh about 969 partially incomplete surveys. That's a way more than they anticipated when we first started that. I think when they gave presentations they were expecting that four or 500. So we've doubled that at least. So that's a good sign. Um and the results are being finalized and we're look forward to seeing those. Hopefully that'll give us some guidance on, you know, development, on services, on amenities for the township and the city. So, we're we're all looking forward to to getting that data and seeing what it says. All right. Lastly, some of the things that we're working on from the community development. Uh we're working on internally. Uh we got our GIS licensing

055now. So, we're doing some maps and things along those lines. Working to update as well as the city our community plan. Uh we are we already had the consultant came in and did a lot of the work. We're trying to tailor it down to where we think we're comfortable with it as a township and work on getting that adopted. And we're in the process of uh looking at our zoning resolution um as that um community plan comes online. Ours as well as the cities is going to need to be adjusted. So uh uh we're going to be working on that over probably in the next 12 months or so. We always are digitizing and update keeping records and uh we're exploring some zoning software. Uh I don't know I probably need to check with uh

056with Randy and and the city and see what kind of stuff you guys are using and what you're happy with because we're just in the infasy of taking a look at that. But um questions just a couple for the school's benefit a couple clarifications. So the courtyard is courtyard development is 162 age targeted single family homes. So they're all homes. It's age targeted. Hillside Farms is 246 ranch style age targeted apartments. So again they're targeting 55 and older. It's not restricted but they're targeting that. And then the nursing home is actually called Over Landing. They >> they switch it and health and rehabilitation. And they're obviously age target. >> They're very age target. So is there any sense of you know how effective that kind of age targeting is? I mean so maybe it's not

057all new. >> It's not restricted obviously but it's the essentially from a marketing perspective my understanding is from a marketing perspective from an amenity structure that they offer to their residents. >> Um that that's what it caters to. So you're looking at the apartments I think they have an average occupancy of 1.15 persons per unit. >> So it's it's spouse that wants the house. It's the single parent. It's the in some cases it is the 30omes that are looking for affordable housing. >> Yeah. >> Okay. Thanks. >> A lot of it's the style and type of the of the homes they're having too like like Trusty Cret said. I mean they're smaller. Um they're not necessarily family oriented as much. So they are bas basically targeting that way. >> What are the square footage of

058them? You're saying small. So the single family homes probably anywhere from 1,400 to 18,800. No basement, no second floors. >> Yeah, >> maybe apartments, you know, they're 900 to 11. >> By yesterday's standard, they're big. By today's standard, they're small. So, yeah. >> Any other questions? >> Thank you for clarification. >> All right. Have a good evening. Thank you. >> Thank you. Okay. The public service roads project city. >> Yes. Uh good evening everybody. I'm uh Jeff Mormon. I'm the public service director for the city of Beaver Creek and it's a pleasure to be here tonight to talk a little bit about some of the uh active roadway products and some products that are coming up in in the very near future. Okay. I should say uh when the drawing comes up, you you'll see

059that um there there's multiple projects we have active along um in front of school buildings across the entire city. And I'd like to start off just by thanking the school board and staff for all the help you guys have offered in coordinating those projects. I think everybody wins. We work together on these things and especially the uh the traveling public and the parents getting their kids to school. I think things have worked out pretty good so far, but certainly um if you guys get word there's an issue or something could be improved, please uh reach out to us and we're more than happy to to work to change things to to better accommodate traffic flows. Uh with that, I just touch on a couple of the projects uh down at the very bottom of the

060screen. Uh we do have an active project along North Fairfield Road from Shaker Shakertown to Fairbrook School. Uh this is a exciting project for us because of the pedestrian improvements we're going to be constructing with this project which will really help get the kids to school a little bit easier and safer. Uh as well as improvements to the roadway to uh soften the horizontal curve and some vertical curvature out there. So when it's all said and done um it should be a much safer roadway for both pedestrians and vehicles. Uh project number two, it's not close to a school, but knowing that the uh school bus barn is just up the way along Dayton Xia Road, I wanted just to briefly talk about the factory road project. Um we are planning on replacing the existing

061bridge there on Factory Road. And when we do that, we're going to have to close the road when we reconstruct that. Uh currently the project isn't planned to start until the uh spring of uh 2026. So our goal is to to start then and have everything finished prior to the beginning of the school year. in the fall of 26 so we can utilize the entire summer break as part of that uh that project. Um moving on to project number three and we have a an active project along Dayton Xenior Road in front of Main Elementary School. Uh that project's been active for a little while now and it's actually progressing very very well where they're they're ahead of schedule. Um there's a chance that that could be done uh summer of uh 2026 where we

062can get that hopefully wrapped up and out of the way for everybody when school begins again in the fall of 2026. Uh project number four, uh we do have a project along Kemp Road. Uh that's planned to start in 2027. It's a pretty major reconstruction project, so I just wanted to mention it tonight to give some uh advanced notice on that. Uh we're buying right away now and again constructing in 2027. It'll be a lot of um pedestrian improvements along with this one as well as far as widening the roadway to match on the east and the west segments uh adjoining that uh project number five. Um, again, this one should be very minor disruption to the uh to the junior high, but we're going to be building a a pedestrian path along the um

063the west side of Grachaw Road from 835 all the way down past uh Shaker Town Road to the to the park there. Um, when we do that, it's going to kind of meander through Springhouse Park, which is uh along the west side of Brainfall Road there, where it's going to kind of spur off and it'll it'll help enhance the park as well as make that nice pedestrian connection through that area. And lastly, I wanted to mention a project we have planned as a joint project with Beaver Creek Township along Beaver Valley Road. Uh that project will extend the uh the side path from the Hunter Ridge neighborhood down to Dayton Xenior Road and we'll we'll do some roadway improvements as well. Uh again, that's a that's a joint project where each phase both the city

064and the township are participating. Uh we plan to start design work on that in uh 2026 and construction in 2018. So, and with that, be happy to answer any questions. Mr. morning of a path that's on the west side of Ranch Hall. How did the residents get to that path? >> Uh yeah, you know, um we're going to have a a crossing. It'll be a little bit further north. Um the name of the street escapes me, but it'll be >> Yeah, it won't be from the Willowrest neighborhood. It'll be to the plat to the north there. We're going to have a crossing, but it won't be possible to access from say Willowrest. um when they when they build that path, it's going to again spur through the park a little bit. There'll there'll be a

065pretty decent distance from the intersection with Willow Crest back to the path. So, when we do future improvements, we'll certainly look at at getting some more crossings in there and some connections, but they'll have to go from the the north side there. Great. Thank you, everybody. Good evening, school board, city council, township trustees. My name is John Schroeder. I am the director of public service for Beaver Creek Township. Um not sure where our we saw them for a minute where our slides are, but um just to bring you kind of up to I'll go ahead and start through. There we go. Um this year we have had we've had joint projects with both the jurisdictions. Um the first one I want to speak with is uh the Ankeny Road tile project. Uh we had residents

066come to us with a problem with storm water. Um upon investigating that. What has been determined is over the years of pavement we never took off pavement. So we were always building up higher and higher. Then on combination of that with the school board when we built Koi Trabine School, those elevations had changed. So um I was able to get in contact with uh Dave Bumgardner um and we both discussed it and went and looked at the problem and uh came up with a plan to direct some of that water to a dry well that you guys have on your property. Um and then he took that to you guys for for approval. Um that project took place. We went ahead and replaced um tile going across Donham Drive. Um and then once we got

067across there, we put a catch basin in um on the west side of Ankeny Road. Once we got that in, um then we were able to go, this is the catch basin here. We were able to go to this drywall. Um what was happening with these this residents here is this water had no outlet. So there was no outlet for that storm water to ever leave and their septic system is in their front yard. So when it would flood it would obviously back up into their their residence. So um it was a great collaborative effort between the school board and us. Uh we really appreciated the um the work working relationship that got us to this. We had kept an eye on that dry well for quite some time during the heavy rains we had

068back in 24 25. Um and none of those dry wells had ever filled up. So they obviously have great capacity because we had some pretty good rains in 24. Um that's why this project took a little bit longer. Started in 23, but we wanted to make sure we did some due diligence before we just started throwing pipes in the ground. Um and there was this dry well and then there's another one just over there. It is right there. So, this was obviously the best route and um appreciated Mr. Bumgardner coming out and working with us and and both of us kind of taking a look at the situation. And in doing that, we took the fence out. Um as we laid that pipe through there, we took out this tree that was dead. Um obviously

069with you guys allowing us to to do the work for what we needed, it was kind of we were like, "Hey, we'll take care of the tree." There was a little bit of a ridge underneath the fence. We took that out to allow some of that water to that was getting trapped between the fence and ankeny. It allowed that water to to escape as well. So it was beneficial to both parties. Um and we were glad to do it. So that was um that was the big project that we had with uh with schools that was very um very worthwhile. Then obviously you can see some of the work here. Um did it in sections. We did Don first. Um, and this is what you're seeing here is the patch back in on Dumm and

070then the finish. And then I believe, um, there was supposed to be a video here, but it may not be there. Oh, there it is. Oh, I can go back. Well, um, so there was a video there. I must have clicked on it wrong, but anyway, that was a great effort. We appreciated your your collaborative effort with that. Um another pro obviously our resurfacing program that we had this year. Um we work with Green County do a collective bid which is very um good for us. We finished off paving George Weiss and Peyton Randolph that's down in Arlington off a factory by factorying Indian Ripple Road. Um so we finished off that plat and then we chip sealed lineball routong and Spurling. Obviously, with those roads being out where they are, there's there's not very

071much traffic on them. So, it was the most cost-effective um option to resurface them with chip seal. Um again, it was chip sealed. I want to say it was about 20 years ago that that it's been chip sealed. So, it was time to be redone. Um obviously for our tenative for 26 is we're going to be paving Deer Hollow Trail, White Tail Court, Bambi Court, Hillview Court, Heatherwood, Deer Hollow, and Cas. Those all run off of fairgrounds between Trayvine and Beaver Valley. Um so those those are going to those are tentative for next year uh to get paved. Um and again as with the city, we again this is a collaborative effort that Jeff spoke about a little bit ago is um we're working with the city of Beaver Creek on the pathways to up

072Beaver Valley. Um, so this has been a an effort that's been going on for quite some time and will continue to do so. The other pathway that I think I may have clicked past was for the school board was at Koi Trademine again the shared use path. That's obviously a collaborative effort between the school board trustees, Green County and Green County Trails and Parks. So there it is. Uh that project is actually I think it's a little bit of ahead of schedule. Um I anticipate it may be done before October. Um just by watching the the progress they've made. Um asphalt is down. So now they're pretty much just getting ready to kind of start doing their back filling um on the edges. Um so that project again that's another collaborative effort. Uh multi-jurisdictions. Um

073so again I think it may be done just a hair before October but again as long as nothing else you know if they don't have run into any problems. um did that and again, you know, Beaver Creek Township public service, our our goal is to to provide um services that our residents can be proud of. Um snow removal for us obviously is vastly different than the city of Beaver Creek. Um we have four snow routes. Um so we also have take care of the five fire stations. We plow those as well. Um the government center, the library, and the cemetery. So in snow we we main we're kind of everywhere. Obviously we don't have some of our plats don't necessarily connect to get us all around. So we do have some dead time when we're

074traveling from plat to plat or road to road. Um obviously we do roadway maintenance as you can tell in the pictures there. Um paving. We do a lot of patching. Um we do a lot of um rightaway mowing. Uh curb repair. Curb repair has been a big one since you know a lot of people here from the township can remember the estate style streets with no curb. Well, as times have changed, so has that. So now we have a lot of curb and gutters. So for us, we're now going back through and re replacing some of that infrastructure that's deteriorated over the years. Um street sweeping and storm water management as you can as we just discussed. And then ground maintenance. Uh we have maintain we maintain the beaver cemetery, the five fire stations and

075the Beaver Creek Library. Um also the department um takes care of the fire department's vehicle fleet along with the general um vehicles and the road public service vehicles. So we have a fleet mechanic on call 24/7. Um all fire apparatus and and the share of substation cruisers go through repaired by us. Um, and then as the jack of all trades to the road department, we also do building maintenance. We do some, you know, remodeling and repairs and preventative maintenance. So, we use that in the winter time. That helps um sustain our our road folks that sometimes when they're not able to be out on the road, instead of just trying to find something for them to do, gives them an opportunity to go do some building maintenance, help save some money on the township side

076from having to hire outside contractors. Um so and with that the township's growing um obviously you know the eastern portion of of Beaver Creek is growing and so as that grows we're monitoring that um growth and will also affect our department for growth. So that's kind of where we stand at that point. Does anybody have any questions that I could answer or All right. Thank you. Hi, I'm David Graham. I'm the finance director for the city of Beaver Creek. And uh Pete, I think if we'd have waited just a little bit longer, I wouldn't have hadn't get up gotten up and talked at all because a lot of the stuff that uh we were talking about um is already been discussed to some level or not another. One Creek I I like that uh saying

077because it's kind of what we're talking about a shared services, how we can come together and provide the best benefit for our citizens at the lowest rate. So we we all have things that we're we're maybe a little more versed at. So, um, talk a little bit first dispatch. I I know that chief hit on that a little bit. Um, we have a an agreement with the township um that is adjusted annually based on a consumer price index or an index number um that uh currently that's generating about $300,000 a year. Um, Monica is going to talk a little bit about the senior center, which that's that would have been one less thing I could have talked about. Um but uh so that is a a collaborative effort between the township and the city. Um

078we receive grant money from the senior council on aging which is supported by property taxes from the county a countywide levy. Um that generates about $311,000 a year. Um that uh represents based on the population of both the township and the city. Uh in addition to that uh the township assists us with the capital needs of that senior center. Um we have a fuel agreement with the township uh where we charge them for our actual cost of of that fuel plus 13 cents to cover administrative cost uh associated with providing that service. Um hopefully everybody receives their intouch. Um, again, a collaborative effort uh the city uh puts on where um we we mail umformational pieces out or or booklet out to the citizens of both the township and the city. Um discussing highlighting things

079that are important or that are ongoing uh within both the township, the city um county gets involved in it occasionally as well as the uh township park district. um who generates about $13,000 a year. Nothing large, but we we do attempt to cover some of our cost on that. Um obviously all of our departments share equipment as it's needed. Um that's uh something that I think uh primarily deals with the road uh departments. Um our radio uh system and a number of our computer in uh systems are located at the township. Uh we have a couple of joint road projects. Uh the super street uh which is coming to an end in 2025. No, the super street will still be there, don't worry. Uh but the payments related to it uh are coming to an

080end. And then the side path that was uh mentioned along Beaver Valley and Deon Zena uh with the schools. Um, obviously Chief mentioned the uh s the school resource officer um providing salt to the school district um for your needs. Obviously we can probably uh store and provide it to you a lot cheaper than what you could do on your own. And then I I know our golf course loves working with the Beaver Creek students and uh arranging uh their their golf schedule for the year and working with those students. So uh with that, I'm happy to answer any questions. I one last comment I we're always looking for new ways that we can work collaborative collaboratively um so that we can provide better benefit to our citizens. >> Thank you. Thank you. Hi, good

081evening. I'm Monica Jones. I'm the assistant city manager with the city. Uh I did want to provide just a quick overview of the senior center. Um I know that we've got that joint agreement with the township and many of the residents have memberships. There's still actively over 200 members to the senior center. So last year I actually also presented on this topic because we had resurrected a a capital joint sharing agreement between the city and the township. So I wanted to provide an update on that. Um we had requested uh $50,000 total, so 25 from each group for ADA um compliant reception area. And then we had also budgeted each group had budgeted $2,500 for a commercial refrigerator. So there's a kitchen inside the senior center that is utilized for a lot of their special

082lunchons and there's a whole volunteer group called the lunch ladies and different groups. Um so that uh refrigerator was sort of reaching end of life. So both of those things were budgeted in each of the organizations budget. Uh staff is working on getting quotes for the refrigerator. So that should be installed in the coming uh coming months hopefully if not weeks depending on which one is selected. Um the update for the uh reception area is a little bit bigger but it's a good story. So, we delayed that project a little bit because the township and the city worked uh very closely to submit a grant application to the county through their competitive CDBG process, hoping to leverage the money that we had each set aside in our budgets to grow the scope of that project.

083Ultimately, essentially, the county called and said it was a great application. They weren't going to fund it through CDBG, but please apply for through their uh CIG process. So they recently I think in the last couple of weeks got uh that award grant and so the project will be able to kick off um staff is working on contacting a vendor to do the the drawings the renderings uh the phase of that and Andy's been kind of instrumental in working in tandem with the parks parks division with Zach. So we'll continue that collaboration but that project will carry over into next year even though it was budgeted in the 2025 budget. So that was a good success story. our our each organization's 25,000 was able to leverage an additional 52,000 almost from the from the county.

084So that's a $100,000 total kind of update to the reception area to make it ADA compliant and a lot better for our volunteers who are elderly and sometimes have mobility challenges. Um that kind of is a good segue into this coming budget. There are no city funding levies on for this year. Nothing in the the May election. there's nothing on the horizon for November, which does mean that this is going to be so 2026 will be the second year that the parks division's in a deficit year. So, they're in their seventh year of their levy built on a 5-year model. This has meant that we're going to continue to defer capital. Um, and that would include this year nothing at the senior center. So, there were a couple pieces of equipment in the um fitness

085room and some other things. We're going to defer those. We've gone uh to a quarterly maintenance program with in the fitness room. So, we're hoping to just make those pieces of equipment last a little longer. Should something break mid year like it did this year, we'll seek out some fundraising and some grants. But that's sort of the plan and why we haven't really had those conversations yet. There's uh intentionally deferring capital uh in recognition of the budget constraints that we're facing. The other thing you might have heard about recently related to the budget is that we did reduce the senior center hours. Again, that was for budget reasons. We were able to do that this year sort of as an accidental opportunity with the way the staff um that position actually accepted another position uh

086in another organization full-time. So rather than try and find a position that might only have been staffed a couple of months, we went ahead and made that tough decision. We worked closely with Green County Council on Aging who provides funding for operating the senior center, but also with the township to kind of give them notice of where our head was and why we were making this challenging decision and and ultimately the recommendation. So there was quite a bit of push back from the members in the community. It was effective at the end of August. So for the last couple of weeks, it's been the the new standard hours. We're no longer open on Saturdays and we actually close at 4:00 every weekday. They're not thrilled about it, but the seniors are adapting. So um that

087will continue to be reflected in the the upcoming budget as well. It's just holding those hours and not staffing that part-time position. Um, the other thing I wanted to talk about is the caveat to the no capital project. So, next year on the horizon horizon, the senior center is um actually eligible for a transportation grant for a van replacement through Green County Council on Aging. That's different than their operating grant, which we get every year, but it's a a special grant. So, that will sort of go through the process next summer. And we have been starting a fundraising campaign. So, the grant will be up to $40,000. A new van is roughly $160,000. Um, and so we have proactively started a big fundraising campaign. There's actually a Uker tournament next Thursday trying to fund raise

088for uh so come $30 a person. Uh, we can send you more information, but we're trying to be proactive so that we can secure additional funds and leverage that grant and hopefully do a van replacement. So, that might be the one caveat. Um, we're also looking at the PAK process. I don't know how many of you are familiar, but your names are always on the list each year, too. So, that's coming up at the end of October. We're trying to get creative and see if maybe we would be competitive in one of those categories. And if so, would we go after a PDAC application? And if so, would we still keep it to one van? Um, right now it's a replacement, so it wouldn't add any capacity or any new routes. It would truly take

089the older oldest van out of service. So, it would be kind of a one for one. would be no new service. Excuse me, no new service. But hopefully um newer vans would be up a lot more. We've got a number that have some downtime and that kind of causes a big scramble when they've got riders planned out and then a van goes down at the last minute. So a new van would help alleviate that. Um but that is a discussion. If we end up pursuing Pedak, uh potentially we would reach out to the township in lie of the capital um for the equipment and other things. maybe we would secure if not a letter of support potentially also some funding to to continue to continue to leverage additional funds. So that's kind of my high

090level what's on the horizon for the senior center. There no questions. Thank you. >> Thanks. Good evening everyone. Uh my name is Paul Lotton, superintendent here at Piva Creek. Um first of all, I want to welcome everybody here and uh glad that everybody found it okay and you didn't go to the other building because we tend to have that happen quite a bit. Um so I've got a number of things I want to share with the start of the school year coming up. First of all, um, one of the things that we do every year is obviously we have a number of individuals who, uh, retire each year and so we have to fill those positions. So, as we look at the start of this school year, uh, we welcomed approximately about 70 new staff

091members. So, a number of those obviously are certified, many are classified as well. And uh so it's always exciting to have individuals who uh are excited about coming in, but it's also sad to watch the individuals who put so much time into the district that are leaving. Tonight at our we had a board meeting at 5 so that we didn't have to take action during this meeting and uh we recognized one of our staff members uh who was one of the best I've ever seen uh welcome herself into retirement. So it was great. Hard to believe that our staff have been uh in session now for six weeks and our students have been in session for five weeks. We have new programming. We're going to Beth is going to talk about some of the exciting

092things that are happening with programming tonight. We have three new building principles. Uh Dale Ren, who was our high school principal, graduate of Beaver Creek. Dale has taken over as the director of student services here. So Laura Bailey is the new principal at Beaver Creek High School. Uh Jay Reynolds who was at our high school is now the new principal at Ankeny Middle School and Jen Robinson uh came to us from outside the district. She is the new principal at Fairbrook. Our football team is two and two. So uh pretty exciting. If you haven't been to a game, I'd encourage you to get out to a game. We are 1 and0 in the Gwok. And if you look at the Gwok standings today, we are listed as in first place right there. I think it's

093cuz we have we start with a B, but But we are listed 1 and0. So we are very excited. I know our kids are excited and we're excited for our kids. They work really hard. They deserve uh to have that recognition. So we're very excited for them. Our men's cross country team currently is ranked number one in the state. So we're very excited about that. Our marching band uh is always a incredible group of individuals and they do a great job. Um and they have already started winning those awards. This week, Thursday is our homecoming parade. Hopefully, uh you'll be out for that. Uh this entire week is uh we have different themes. So, tomorrow everybody in the district will be wearing orange and black. So, if you have your orange and black, I'd encourage

094you to wear it tomorrow. Um want to talk about our district levy renewal information. So, that's really the start of our school year. Thank you, Mike. Mike, by the way, Mike's doing a great job back there in the closet uh switching everybody and jumping between PowerPoints. So, great job, Mike. We are going to be on the ballot. This is a uh renewal levy. Um want to give you a little bit of history behind this. We're asking for 5 years. Again, um 18.5 million. It equates to the 6.8 mills. Give you a little bit of history. This was first approved in 2001. And then we had a second levy that was approved in 2003 and the board probably in 2009 decided that they wanted to merge those. So in 2010, those were merged into one levy.

095$18.5 million is a monster levy for any district in the state of Ohio. So that is a huge um huge uh levy, especially when you look at our budget being about $110 million. So to have 18.5 hang in the balance, that's pretty significant. Um it's a fixed sum levy. So uh that number, that 18.5 is where we see it and that's what we collect. no increase for that. What it is not, it is not a bond issue. So, we ran a bond issue back in um November and May and those both failed. Those were to build a new high school. This is not that. So, this is totally for operating expenses. We've had a number of individuals ask us, especially at the popcorn um uh festival, if this was going to be the same one

096to build a high school, and we have said, "No, this is not for this. This is solely for operating. It's to pay the electric bills, to buy equipment, pay salaries, so on so forth, but it will not be for a bond issue. Uh, with that being said, as we've heard tonight, there's a number of new developments coming in. We are already at capacity. So, we recognize as a district, we need to go back and look at what our master facility plan will be moving forward. Uh, but what I can tell you is we do not anticipate that will be a high school. That will be something different. Um, our goal is to find something that will be a yes vote rather than something that we see as is as maybe a great opportunity uh for

097the district and community. We we have to get space um because we're running out of it very quickly. Hence why we're in this building simply is because we needed to give the preschool uh kids that other building. All right. The next item I'd like to cover is embargoed information. Uh, and so they said, "Please don't share this with anybody until September 17th." And I said, "We're going to share it anyway." So, just don't go out and post it. Uh, all well, I'm sorry, Joy. I was going to jump my item, but why don't I let you come on up and then I'll cover the next item. I forgot that she's tied into the last item. >> It's kind of funny when we tag team like this. So, um, part of mine because it affects us

098so much is, um, House Bill 96, the bal budget for the state. Um, I wanted to update you on some significant developments in Columbus, um, that are directly, um, impacting our district's funding. Since January, Ohio legislators have introduced over 50 property tax reform bills. 50 of them. That's just I mean, they are busy. It's just crazy. Um, all of them will affect schools like ours in some way. Um, several of these provisions actually made it into the state budget that passed in June. One of them was they wanted to give the county budget commissions more power over our voter approved levies. So, when you think about this, our community votes um to support our schools through a levy, but under this change, the county budget commission could essentially say, "Sorry, Beaver Creek, you don't need

099them need the money. we're not going to collect it. Um, basically taking local control away from our community. Second, they approved a 40% cap on how much money we can carry from year to year. The calculation on this is they take our previous year spending, they multiply it by 40% and that's all we're allowed to save for this year into the next. If we save more than that, they'll reduce our property tax collections. As you can see, there's a little bit of a pattern here. Um, this makes it incredibly difficult to plan for unexpected expenses or, you know, economic downturns. The third change would require emergency and substitute levies to be included in a district's 20 mil floor calculation. I'm not going to go into what a 20 mil floor calculation is. Um, certainly David

100Graham back there could do better at that than I could. Um, but back in the late 60s, early 70s, Beaver Creek City Schools voters approved continuing operating levies that generate additional revenue when property values go up during reappraisals on these voter approved 20 mills. Um, this revision would reduce or possibly eliminate that growth entirely by requiring emergency and substitute le levies to be included in those calculations. Finally, and this is the one that's most concerning to me, they want to eliminate emergency and substitute levies entirely starting in January of this year coming up. The levy we have on the ballot is an emergency levy. It's a renewal. Under this change, we could not bring renewals like this to voters anymore after this year. Our community is used to seeing these renewal levies. They understand them.

101Plus, this renewal comes with a 12.5% state discount for homeowners because any levy that was approved by the voters before 2013 qualifies for the homestead and roll back reimbursement from the state. If we have to replace it with a new levy type, our residents would actually pay more because the state wouldn't cover that discount anymore for our property owners. So, here's the good news. >> Governor Dwine line item vetoed all of those. He said, "No, that that's too much. There's too much harm that could happen to public school districts if we let these go through." But the legislature has until December of 2026, so a whole, you know, year from now to override his vetos. The House already voted on July 21st to override the veto on eliminating emergency and substitute levies. So, they're starting

102this process. The Senate is expected to take this up sometime in the next month or so. We fully expect them to take a vote on this um to eliminate those levy types. Why does this matter so much to us specifically? So, we are what's called a a locally funded district. We are given the state share minimum of 10% funding per student because the state of Ohio says you have the local capacity to fund your own district based on your income tax wealth and your property wealth. Beaver Creek, you can do this on your own. We'll give you 10%. We're going to give you the minimum. That's it. That's all you're going to get. Um this 10% gives us $800 per student for our regular base funding. It gives us another 800 for all these next

103categories together. Special education, gifted, English learners, career tech funding, disadvantaged pupil, and transportation for a total of $1,600 per student, which equates to just $12 million. That is the cost to operate and put our yellow buses on the road and to pay for utilities. That's all that pays for. Everything else comes from our local taxpayers. So, this is huge for us. if they start to do any of these, it's it's going to have a major impact on this district. Um, the uncertainty of this is what makes it so challenging because we're trying to plan budgets. We're trying to make long-term financial decisions, but we don't know which one of these provisions might become law and when. It's like trying to plan a road trip and you don't know which roads are open and which ones

104are closed. It's it's a huge concern. So, that was it. And I'm gonna turn this back over to Miss Droton. >> See, Joy can bring the room down and I'm gonna bring it right back up. So, >> just kidding, Joy. Uh, no, that we've been going around to all our staff. Joy and I have been going around to meet with all our staff members just to share this information to make sure that they're aware of what's going on as well. So, we're thankful to be able to share it with you. Um, the next item, which this is the information as I shared that's embargoed. We are very very excited about this news. Um so there is a group, it's a national group called the League of Innovative Schools. Uh it is a organization that you

105hear of um you see school districts that are in it and um you wonder how in the world do you get into that league? How do you get into this top level group? And um so we were we we received notice I received an email uh last school year that we were nominated as a uh possible League of Innovative Schools district. Um and you would think that you would just fill out an application. We filled out an application. Then we had a very intense interview uh with the members of the league and then they identify which districts will be accepted into uh the league. Right now there's approximately 150 school districts across the country and I am very proud to say that we are one of those 150. So there are eight school districts in

106the state of Ohio uh that have been selected and so we will be making our announcement on the 17th. Uh that is when this goes public. Uh but obviously we're live right now and I don't think the people from the league are going to care if they know that we at least told our group here. This was perfect timing for us. So, we are very excited about this opportunity and uh you'll be seeing more information about it, but it gives it really gives kudos to what's happening in our classrooms, what's happening with our teachers, with our staff, all our staff working with our kids. Uh we've got a lot of exciting things that are happening uh within the district right now. All right, going on. I'm going to pass this over to Beth and Beth

107is going to share some of the things that we're doing that helps us to get this recognition. Thanks, Paul. Good evening, everyone. Um, I get the exciting part to continue the good news about things that are happening in Beaver Creek City Schools. So, we wanted to share a little bit about some of the grant funding that we have uh received over the last several years. So since FY14, we have applied for over 48 grants, $32 million worth of funding that we've applied for in competitive grants, which is a lot because we're not eligible for a lot of competitive funding um opportunities. We've received over $16 million in grants over those years. Um most recently, in December of 22, we received a school-based mental health grant. That's a federal education grant. Uh totaled about $4.48 million.

108It enabled us to increase our school-based mental health support services by 15 and a half personnel, puts a social worker in every school. Um, it's dramatically decreased weight lists for services for our students who need mental health supports. Um, in December of 23, we were fortunate to receive a Ohio career technical education equipment grant for 1.3 million. That enabled us to start two new career technical education programs at our high school. information technology and cyber security. It also allowed us to expand our education and training and our business pathways. Um you'll you'll see lots of new things happening um as a result of these grants, particularly the equipment from them, even to uh the tune of a new school store run by our business and entrepreneurship classes that'll be launching this school year. Um very

109exciting things on the horizon. And then in September of 24, so a year ago, we were fortunate to receive the Department of Defense Education Activity Military Connected Academic Support Program Grant. It's quite the word mouthful. Um that was a $2 million grant for preschool through grade 8 STEM expansion. Um that's enabling us to have innovative STEM learning spaces in our preschool and our middle schools. And then um we're calling them STEM carts. Really STEM carts with four STEM teachers going around to our kindergarten through five classrooms at our elementaryaries. We don't have room for a separate space like a room for them. So they're on carts. Um lots of hands-on STEM activities for students. So focusing on science, mathematics, engineering. Um and uh early coding is really a lot of the focus with that. getting

110them early into computer science and lots of ideiation and hands-on um program activities. Um we are anticipating in the next two weeks the potential for another large announcement along these lines, but we haven't gotten official awards. So stay tuned to district socials coming near you. Today was the public release of the state report card. Um our schools received four and a half stars. So the state awards school districts by half star increments um one to five stars. Five stars being the highest. We are at four and a half again this year working on that last half. Um just for awareness three stars is considered meeting state standards. So three stars is the goal. Four is exceeding state standards. Five is exceedingly passing state standards. So you can see we are fours to four and a

111halfs to fives across the board. Um this is really um a testament to the hard work of our students, of our staff, and the great things that are happening in our district. Obviously, there's always opportunities for continued improvement. So, our teams will be looking at ways that we can continue to improve and push our students to learn and grow more. Um but we're very proud of all the hard work and the the results of that. And then one last thing for my section to share. Um you may have seen this graphic in and around the district in different places, and you'll continue to see more about this. This is our portrait of a learner. Um, this was one of the outcomes of our strategic plan process and really focused on defining what are the essential

112attitudes and skills that students should have when they graduate in order to be ready for success. Often you see this called a portrait of a graduate. Um, and when our teams met, they really felt like this was something that's important for all of our learners at all different ages and recognizing that we have a lot of military connected families who may not be with us from start to finish, but they're with us for a moment in time. And so all of our learners whenever they are with us, these are the skills and the attributes that we hope for them to to develop. Um you'll see they spell out Go Creek. So you'll see go creek as a mantra that we share. Um but it's really um having being globally aware, optimistic, confident, resilient, engaged, excellent,

113driven, and kind. And those are the attributes that we're looking for in Beaver Creek students. [Music] I'll turn it over to Mr. Alexander. Right. Good good evening everyone. My name is Tyler Alexander. I'm the director of business services uh for the district. Uh our office has had a really busy summer. Uh we have had three main projects that we have focused on uh this summer. Uh number one is uh roof repairs uh at Beaver Creek High School and at Ankeny Middle School. Uh anything that is highlighted here uh was well it will be completed October 1st. Uh we are about 90% done. Um we did uh award the alternate uh bids in this project. So you can see we're doing a significant amount of this uh roof the areas that really needed to be hit

114on uh this summer. Uh looking at Ankenany uh everything in blue is uh we we completed this summer. Uh everything else was completed last summer. So in the last uh two year two summers uh we have completed uh every square foot uh of roofing at Ankeny Middle School um either replacement uh or um repairs. If you've been to Beaver Creek High School, uh you have seen new asphalt. Uh this project turned out very very well. Uh here on the left side, uh anything in blue was completely mil down. Uh we put new asphalt down uh repainted. Uh everything in green on this campus uh was crack filled, sealed, and restriped. And so, uh, we were we were thrilled with the work that was completed in a very timely manner and it did not disrupt, uh,

115the the functionality of the high school much at all, uh, this summer. This was the big project. Uh, one of the reasons that we are here today is because of the expansion of the Beaver Creek Preschool Center. Uh, if you remember, we had four classrooms at Parkwood Elementary last year because we were at capacity in the preschool center. um that that creates a lot of challenges uh for our administrative team to run the preschool in two different facilities in addition to the fact that it makes sense to have all of our preschoolers uh in one location. So, we made the decision uh to move here to Apple Valley for central office and then we renovated the old central office into seven additional classrooms. Uh just to give you the aerial view, this right here is

116the preschool center, the original preschool center. This section right here was central office. Uh now the entire facility is all the Beaver Creek Preschool Center. It is uh absolutely amazing to watch uh the kids uh in this facility to see them there and to see them utilizing this uh this great building uh for learning. We do have a project going on right here that is almost done. is an additional playground uh for the preschool as we brought the four classrooms from Parkwood back plus adding another class uh classroom this summer. Uh we needed additional playground space and that'll be wrapped up uh here very soon. This gives you an idea of what uh the layout is. Uh this was the old boardroom. So if you were ever in a meeting in the old boardroom is

117now multi-purpose room. Uh this uh pod here uh was converted into three uh classrooms. This is uh Kemp Road sits right out here. Uh second pod we have two classrooms and then over here this was kind of our copy center uh lounge area. Uh we have we had we had restrooms here. This is now our main office and two additional classrooms. Uh so right now five of those CLA five classrooms are filled. Uh, one of those is being used as a STEM classroom. Um, all of these classrooms are being used. We do have an open classroom uh in the build in the other portion of the building uh that does not have kids in it. We anticipate with our growth uh that those classrooms will be filling up here uh very soon. This is one

118of the neatest projects that um that I've been a part of in planning. Uh what's exciting is we started the walkthroughs today uh with a company uh called audio enhancement. Uh we are going to be we're going to this all started because the PA systems in our buildings uh quite frankly are not good and not reliable. And so uh we began looking at options and audio enhancement I met a couple of years ago. Uh Paul has uh met the folks from audio enhancement even before that and we are really excited to not only bring state-of-the-art uh PA systems uh to our buildings but also we're bringing classroom audio uh to every single uh classroom across seven of our buildings. And so classroom audio, our teachers will be wearing a lanyard that is a microphone. Uh

119they will be able to talk normally there. They will be projected throughout the entire classroom. Four to six speakers per classroom so students can hear. Um we have uh also with this comes with a safe button and so our teachers if in case of an emergency will be able to hit a safe button on their lanyard uh that will send notifications to our administrators exactly where they are at uh so that we can get to them very quickly. the mic 360 student microphone. Uh obviously it is important for a classroom discussion for our students to be heard as well. And so it is actually looks like a little Nerf ball that can be tossed in the classroom. Uh and it has a student mic on it so our students can talk into that microphone and

120be heard. This is probably the one of the most amazing tools with this uh project. But uh our e our uh elelll students uh our English language learners uh they will be able to tie into this system with their Chromebook and as a teacher is speaking or a student is speaking their Chromebook will then translate immediately into their native language uh what is being taught to them. and uh it it's just a phenomenal tool that we're going to have in every single classroom in those seven buildings um by the end of this school year. So, we began these walkthroughs today. Uh we will begin in some of the elementary schools uh end of October with this installation. All of the installation will happen at night. It will not disrupt uh our day. Teachers will leave

121their classroom without speakers one day and they'll show up the next and there'll be speakers there after the installation. Uh we will then calibrate the system and then there will be staff training. And so by the end of uh we're hoping by spring break, these seven buildings right here will all have uh this audio enhancement program u system in their building. You ask why why only these seven uh Koi Trayvine already has classroom audio and they uh received a new PA uh last year. Um and uh Ferguson Hall also received a PA uh last year and so though they're not a part of this initial group because of those reasons. Uh I anticipate that when this is done we will start planning very quickly to receive some of the tools that audio enhancement has uh

122in those buildings but just not initially. Want to talk a little bit about capital improvement planning. Uh this is something we've been working on uh for the last couple of years. Um and to kind of get you to to where we're at now to complete these projects is uh back in March of 23, March through October, we did a full facilities audit uh using Four Seasons Environmental. Uh so they came in, they looked at our HVAC, they asphalt, facade, roofs. uh they they looked at every single building and they put a plan together for us on what they anticipated our needs were going to be. Once we received uh all of that that data um well uh in November of 23 we passed the replacement permanent improvement levy. Uh permanent improvement funds are are the

123easiest way to put it is it's for things that you can feel and that you can touch and they're going to last for 5 years. And so, uh, no salaries, uh, no benefits can be, uh, we can't use permanent improvement money, uh, for, uh, for those types of things. In October of 23 all the way through May of 24, uh, we worked with Bradley Payne advisers to develop a capital improvement plan. We really wanted a plan that was going to allow us to be proactive in maintaining our facilities instead of reactive. Um, but what most people don't realize is that there's a lot more to permanent improvement in capital planning than just buildings. We met with curriculum, we met with athletics, we met with safety and security, student nutrition. So, all of these groups are

124part of our capital improvement plan uh moving forward uh here in the district. Th this plan helps us drive decision- making. Um it allows us to we're we're beginning to have discussions right now for projects next summer. Uh the uh June May, end of May, June and July is the time where we're going to be completing most of those projects. So we begin now so that we can begin uh planning for RFPs and going out to bid. Um I talked about being proactive, not reactive. The other part of this is transparency and this is hot off the press. Um, as of today, it this will eventually be placed on our website. Uh, but it is an interactive tool and I will is an interactive tool that we're going to make available to our public. Um,

125this here is just kind of an introduction page with uh a timeline of things that we have done within the capital plan. Um, but over here when you click on capital expenses, it really allows us to hone in on where all of our expenses are going to be in each year. We can uh look at specific groups and facilities and grounds. We can look at three-year spans and we can really um see where our plan is taking us. And also this allows our community uh to see how we have allocated our funds within permanent improvement uh to keep maintaining uh our facilities. This plan is ever changing uh it changes uh constantly and so uh as we make updates to the plan as um projects pop up that we aren't expecting. I I'll use today

126as an example. Uh our board approved a project, a plumbing project at Ankenany um as urgent necessity because we it's a $225,000 project and we need to get going now so that we're not shutting water down for uh 6 to 8 weeks. And so um that wasn't in this plan. But without this plan, we're just we're just going to write that check when it's done and not know what else is um in the future. And now we're able to adjust this plan so that we can still uh maintain our facilities. The last thing that I want to talk about and Paul spoke about this a little bit earlier is our master facilities plan. Um as everybody is well aware, we failed the levy twice in our community uh spoke loudly and clearly that uh the

127high school is not uh what they wanted. And so but our growth is still coming. Uh I I hear that loud and clear from the presentations that happened today. Uh we're still growing. Um we actually have engaged with Craropper uh which is a consultant out of Columbus that is uh going to do our another enrollment study for us. Uh we're outpacing uh our current enrollment study. And so with all the changes um in the community, we want to make sure that we have accurate numbers and accurate projections uh moving forward. That is happening right now. Um we we we are going to have to have a plan B. Uh we're not sure what that plan B is going to be. Uh we will begin having those discussions this fall to see what options we may

128have. And then uh our plan would be in uh January, February time frame to get a larger group together of community members and community leaders like you uh to really look at those ideas so that we can make a decision by uh summer uh on what plan B is going to be to address our needs because we we have needs and uh and we need to address them uh within this district. Um the last part on the master facilities plan uh we we've spoke um quite a few times about being a part of the ELP program which is the expedited local partnership program where the state would reimburse us uh for the project um when our when it was our turn um it's not our turn to be co-unded uh with the state uh that

129expires in November and so we will have to re-engage with the Ohio facilities construction commission uh next August uh September to get approved so that we can be an ELP school district uh when uh when we're when we believe we will have to go back to the voters uh to see what plan B is. Any questions for me? Right. Thank you all very much. Turn it over to Mike. He's going to come out of the closet. >> Very nice. Hey everybody, I'm Mike Schuman. I'm the director of technology. Been in Beaver Creek for far too long and I love every second of it. I have the privilege of presenting you with the last bit of information sharing and what is very exciting to me. It's called trusted learning environment. This is a seal that we

130earned through Kosen. You can see in the colorful circle in the center. Kosen is the consortium of school networking. that is the professional organization that deals with people like me all the time and helps set uh national norms and standards and they have this seal called the trusted learning environment or the TLE. It was a good two-year endeavor we spent doing this and around that colorful interlock puzzle piece of wheels you'll see all the areas that they have. But there's really five things I want to talk about. What what it's about is student safety. It's really about data privacy in general. We talk about student data privacy but all of our data is important to us. You all know it at at the township and the city we are all under attack from people who

131want our data or who want to shut down our grids or you know all of those things are real. They're scary. And what this says is we believe that that's important. We understand what that is and we take it very seriously. That seal right there says that we have done all the things that Kosen believes are necessary to deserve that seal. It's on all of our websites. You can see the third bullet up there. This is not something that a lot of people do, okay? There are 35 districts in the entire United States right now that have earned the right to put this seal on their website. Okay? And if you go around the district, we joke about it all the time. Cyber security. Every meeting I say cyber security and I like I'm excited

132about it because that's my job. Uh we're very serious. I'm Mike. Cyber security. Family trust is about what it is and and we all are in the same game when it comes to that. It's very important we have trust and we're very transparent about everything. Everybody who came up here and spoke tonight, everybody, we're all not trying to hide things. We're saying, "Hey, look what we're doing." We have information on our website about all of the cyber security and data privacy practices that we have within reason. Obviously, we don't put a blueprint to hackers on how to get into our stuff. You know, you share what you can, but it's out there. That family trust is extremely important. the data privacy important. We're one of 35 districts. Stronger security is part of this. We are

133constantly working on our cyber security posture. Here's a shameless plug for you. We have a cyber security forum in December on December 4th at the high school in the auditorium. I'll be talking much more about cyber security and there's other people quite often that we bring to we did one last year and including some of our our cyber security students at the high school and they're quite impressive. So, uh, I would suggest you come to that if you want to hear more what we're actually doing for cyber security. And ongoing commitment is key. This seal doesn't mean we're locked down. We've got it. It's easy. We know what we're doing. It does mean we think we know what we're doing and we're trying our hardest, but there's an ongoing commitment. We got about a 20page

134document back after we wrote about 40 pages and it was on all the things that we did well and where they see our next uh things to improve are. and we have two years to show improvement in order to keep that seal. So, it is an ongoing thing. We we take it very seriously. I thank the board for their support because everybody has to listen to people like me when we say things like, "Hey, we're going to implement multifactor authentication." And we all love that so much. And we're going to have passwords that are this long. I like to say, you know, there there's a seessaw and on one side is convenience, the other side is security. And we used to be, hey, let's just be convenient. Do whatever is nice, whatever is easy. we

135want to use this stuff. Then we realize, wait a minute, we're protecting real data and it's important. So we become much more secure and that that's going to keep going back and forth, but the cyber security and inconvenience is going to get more. So we are very proud of this. It's extremely happy moment that we got this and I I it's probably my crowning moment and I have to say out of everything I've done in technology education, uh this is my least favorite. I enjoyed putting in the first email servers and building networks and helping people in the classroom and Wi-Fi networks and all of those things that really made it fun. Cyber security is the area you don't want to go into for me. Oumber Android. All right. I think the next slide says

136questions. All right. I like that. So, I just want to say I've learned so much tonight from the city and the township. I'd love to hear when these meetings come together once a year. Thank you for all your input and we're going to open it up to round table discussion. So, if anybody has any input they'd like to share other than I can't imagine why, but okay. Any questions? I'm gonna open up to the city and township and the school board. >> I think from the township's perspective, we'd like to express our appreciation to the city and to council and to staff and all your department heads. Um, so your collaboration and your cooperation and your planning, you're all you do with our our folks from the fire and EMS coordination, even with the sheriff's

137department. as far as um from our engineering and roads and improvements and the work we do together there to save taxpayers dollars where we can and also just make things more efficient for for travelers and for residents. As far as the senior center and the library, um obviously we own the building, but it's in the city and we all work together and it's it's for the greater cause and so it's appreciated and it's recognized, it's noticed. Um and then the shared services um just uh u we've done some great things. Um there's more we could do. There's always opportunities and we need to look in corners we haven't looked in before um for areas that where we could save each other uh either time or resources or or money from the school standpoint. Um Paul

138and Tyler and company and board uh kudos on the master plan um forought. that's what I'll call it. Um the contingency planning of the whatifs. Uh what if the bond issue passed and what if it failed? Um and you know just not the uncertainties you worked through as far as coming to this facility and uh repurposing the Taj Mahal as because the community knew it. Um it it truly is now it's a community asset as far as the preschool and what you've done there. Um and and it's it's amazing facility. I believe uh from a shared service standpoint, I think the township um and the city could probably look to the schools. There's with your budget and our budgets and collaborative uh some work as far as shared services and what could be done in

139the future. There's opportunity there. Um, and we look at things like paving projects, um, and what the township does with Country Club Glove of the North and some other uh, community uh, sectors that that were paying too much for paving and things like that. And we worked with them and they can jump on our our bid process with the county and they can take advantage of those pricing. There's there's all kinds of opportunities. I'm sure you're working with the city and you're working with the township, but just continue to look for that. And then um thank you for uh your continued support of engaging our youth with our police officers, our sheriff, and our our fire and EMS. And so as those youngsters become more and more comfortable with those allies in their life, um

140then that's very important that they they know those are friendly and they're there to help. And so what you do in that process and what you what you provide and what you support is recognized. Um, I'll get off my soap box, but um, as you know, I'm winding down uh my my tenure in local government, so I'll be done at the end of this year, and it's been a privilege working with each and every one of you. Um, so, um, you're fantastic people, and and appreciate the work you've done. Uh, just keep in mind that as a community, we're all we're stronger as a community than we are as individual pieces and parts of it. And so, thank you. like to thank all the presenters that were that did a great job on all sides

141of the township, especially in the city and the board. You guys did a great job on your presentations. Um I would like to thank the board especially for continuing our active shooter um engagements using the schools as the facility and of course I've always talked to um Mr. forgotten about thanking the principles um being engaged in those. We've started a couple years ago on that and it's really great to have the principal of the school present at those active shooter engagements because I think they understand a little bit more about what's happening especially if it happened in their school. So I think it's a great training exercise for everyone um present. I'd also like to challenge all of you that are present that we have openings in the Beaver Creek Auxiliary. You can join any

142time uh go through the training. We always need more people in our auxiliary to help with the fire department or EMS. And also if you want to become a cert member and get certified, we run trainings once or twice a year for certification. So, anyone that is interested, please contact our um assistant fire chief and she'd be happy to um lead you in the right direction. So, thanks again. >> I just want to reiterate what has already been said. We had this uh meeting all all three of us last year for the first time and I think it's it it says it right up there. It's one creek. We are uh because we're all in this together. All these things that are happening are affecting all of us in maybe not exactly the same way,

143but in general it is. And uh being able to hear things that are going on in all different areas uh in one spot is really nice to hear rather than getting a piece of information here, a piece of information there. U so I I truly uh truly believe that I'd like to continue these. I think we should continue these because I think it's really important. Uh, and I just thank the township for the way you guys work with us. Uh, and our staff. I mean, I can't say enough about our staff, and I'm sure you guys feel the same way. And, and you as well. I mean, the schools are I'm kind of partial to the schools. I've had several of my kids and grandkids go through and graduate from there. I still work a

144little bit with the schools for the showfire. So, I still haven't figured out how yet how to say no, but, you know, we'll figure it out one day. But yeah, thank you very much for hosting us. Uh we really appreciate you providing the space and the opportunity to get together and talk. >> I'm looking forward to this again next year. I you know, I tell everybody that comes into Beaver Creek Schools as a new employee, you know, you're not just joining a school district, you're joining a family. And that's how I feel about the township, the city, and the schools. We are all one family. We're all in this together. We all want what's best for the community and what's best for the schools. And so I want to thank you for this. This is

145just a special opportunity every year. And I learned so much. It's like my mind is just blowing out. It's like couldn't keep track of everything. That's why I'm writing and writing. But thank you so much. And you know if there's anything you ever need or any answers you need, you know where to find Paul. or joy for me or any of us or Joy K. Miller. She is our guru as far as finance is going. But really, thank you so much for being part of our family. >> I would encourage you to do this more than once a year. >> Not to this extent. Not I mean because this is a lot of work for those who present, but this is my last term on council similar to you know trusty friends. But we've worked

146very well together the city and the township. Deborah and I have served on boards together. Multiple trustees and council members serve on the same boards together. So, a lot of the first half of this presentation is a refresher for us. But what I would say is there is great value in what we learn from the schools. And while we are legally separate entities that do not interact for certain reasons and decision- making that we do in the part of the city, we still represent the same residents. And when they reach out to us for questions, it would be great if we had better answers for them. And I'm sure when they reach out to you about a new housing development and how that impacts the city or the schools, you probably wish you had better

147information about that, too. So, just my two cents on my way out the door after doing this for eight years. If there's a way to have better proactive communication as things come up that you think would impact the city and the township and things that we know would impact the schools, I just would encourage more constant communication in that sense. I'm going to add on to that, Joanna, because I think an annual update like we just received and we get updates from all of the departments and everything is a is a valuable thing. If we're gonna have a second meeting though, I think it would be wise to have more of a strategy session >> because here's what I loved what we heard tonight. But what we didn't really talk about was the big problems

148that we need to work with each other. you know, property tax and the problem and you know, the the um issues that are going on with the with the state and you know, if property tax gets abolished, we're all done for. I mean so we didn't really talk about and it's not the forum perhaps for that but I mean a forum would be welcome in my opinion because we are one community and without without property tax for example we're not here anymore I guess because we have no funding source either other than that >> so you know you guys have have just talked about plan B and I mean I'd love to collaboratively talk about plan B with regards to to funding and and so forth because um nobody likes paying their taxes. I get

149that. But um if we don't come up with another plan, whether it's increased lobbying from our elected officials to our state officials or whatever that might be, I mean, I think that we're in in real trouble. Um so I didn't mean to put a downer on everything because Uh, I'm psyched about where we're we are. I mean, we're a amazing community. I've lived here forever and never will leave. So, I I want to stay here and I want it to be prosperous. But, I think if we can work together on some of those really hard issues, then uh we'll be even better. So, that's all I have to say. If I can piggy back off that, I think that would be helpful to do in this forum and maybe identifying issues like property tax and

150those different things we need to talk about, but then bringing in our state representatives and those people who are making those decisions who may not have the information they need to properly make those decisions because I feel that we have found that some people have been voting certain ways without consulting us, without consulting the city or, you know, so those type of things we need to have that constant communication and I think we try to do that. Um but if we had all of us in a room together where you know all of these issues affect us in some way and having those representatives here to say this is if you do this if you do X this is what happens to the school or this is what happens to the city and if you

151choose the other option this is what it looks like so that we can talk through those things so they can really see the big picture. >> Yeah I agree Christa and I mean we we reach out to our legislators from time to time but you know we're not sure where the the township stands or the school district stands and so forth. So my point is we're stronger together. >> Yeah, absolutely. >> And um absolutely. Yeah, I'd love that. >> K, I agree on on all those points. I think it's would be an excellent idea. The other thing I forgot to mention and I want to thank you in our last meeting last year, I had mentioned about the communications that the school board was not putting out as far as we didn't know when the

152school started. We we didn't because we weren't students, so we didn't get a lot of the information. and you guys put out a great uh pamphlet this year that showed all the dates and all the information and I called Paul and wrote him a note and told him and I wanted to thank you for you took that information that we discussed and brought it forward and sent it out to all the residents and I thought that was a great great uh document that I was able to put things on my calendar and kept a prize to what the schools were doing. So um good good job on all that. take a bow bath size more. >> If you get good communication, it doesn't. >> Well, it was you picked up on that idea and ran

153with it and you great did a great job, >> Pete, to uh to kind of capstone on your comments. So, I think the the best thing the city did this past year is she got David Graham's name off my tax bill. So, I appreciate that. >> Thank you. Challenging you. You're welcome. >> Anyone else? >> Well, once again, I want to thank you everybody. This is just one of the highlights of our years. At least it is for me. Thank you for coming. Thank you for staying late. >> But I it's so worth it. >> Move to a journ. There we go. Oh, okay. There you go. >> We're so moved. >> Second. >> Sorry. I thought that was understood. >> That's what I thought. >> That's what I meant. [Music]