001all right all right uh yeah today is what the 22nd January 22nd 2025 it's a warm Wednesday today it's like freezing outside Bel freeing yeah and uh welcome to the meeting um I guess Mr is absent Mrs Gibson here Mrs Miller here Mr M here Mr sh here all right and then bu of to the flag of the United States of America to the for it stands Nation God indivisible all right well we'll start off with a few introductions but it's kind of a quiet room in here which is a always bummer to see but to my left and to the camera's right we have Jack he our business manager we got Becky yman which is our director of your services and we got Deon Barry which is our Human Resources Director and then you
002guys want to say we also have our wonderful student reps if they want to say their names I kind of like keep it the tradition um my name is haly Schuster and I'm a junior I'm Kristen Barnett and I'm a senior and I think Danny will be here I guess she's going to be a little late so she'll be coming in here sooner than later and then we got Miss Lori Gibson she's board member we got our wonderful superintendent Miss Andrea Townson I'm Nate board member and then we got our wonderful vice president here uh Miss Leslie Miller and we got M Andie shley and then way down at the end we got Mr Ryan slam good to see you all right it is recommended that the agenda for January for this meting to be
003uh adopted as presented so move I didn't think there's any changes right all right and then roll call please Mrs Gibson yes Mrs Miller yes Mr Money yes this sh yes all right and then we have no comments relating to public agenda uh does do we have a communication update yes yes we have a video all right fantastic yeah bu she's not here it's really quiet oh there you go there might be a little issue with sound look on the sound it but there's no sound we can do that you want to skip it or no we can go through I can I know a little bit about I haven't seen it yet so um Dr daughter received the Carl day volunteer award for her work with the Autism Society of Dayton which is phenomenal
004um super proud of her for this and and she she is just so wonderful for our kids so the work she's doing with that Society um was special and also relates to her own children and it is a slow down school zone it's all a surprise for me right now sorry um and before this it is board appreciation we did make a video for you and if we can get it to play We will we will play it for you maybe it'll be here I don't know um but look at that do you know do we know I don't know surprise right now usually sheares um so our video was for board appreciation and everybody around the district it's a big thank you from everybody for all that you do so it's a very cute
005video um and maybe we can get it to play sometime during the meeting um but yeah it's it's staff and kids and everybody's just saying thank you so that is so appreciate everything you do well we'll keep moving along um there really there is no presentations right no and then is there any school board recognition you well that was our and we um all of us uh got together and purchased you some nice upak very nice very nice thank you cupcakes thank you so much I'm really excited about these that's for sure cupcakes are very nice too I like to say I mean chairs are seats are even better I will I love the seats so just that's from all of us at Central so thank you thank you we thank you that's amazing well
006I think we're going to be jumping right into our uh to our business portion of the meeting so we'll go with number 10 talking about our proposed policies okay this is the second read for policies um it should go quickly there are a few changes from last time um our Edgar policies are um our financial policies and they just incorporate new law requirements administrative priorities um they are reducing agency and recipient um they're clarifying different um agencies and um they re wrote some language um we also have a special policy update which is policy 2265 and it's changes from house till 214 and that um prohibits uh soliciting or requiring an employeer applicant for employment or academic admission um for special benefits or for affiliation so it's just about making sure that we keep ourselves
007separate from that um our bylaws are all um definitions so uh bylaw 0100 uh we updated personal communication devices and I did get X changed from Twitter all thank you you're welcome um also the oath um it's to impartially performed and the pronouns were removed bylaw 0151 um again it's the bylaw is revised to consolidate and align Provisions addressing actions taken at organizational meetings um and to cross reference bylaws bylaw 0152 it was U materials moved from bylaw 0173 which just talks about board officers um bylaw 0155 it's a technical correction and AC cross references bylaw 01 67.2 bylaw 0163 um it's a technical correction from bylaw 0152 bylaw 0164 is the notice of meetings and it just has been updated to reflect our current practices uh bylaw 0165 we're resending 01 65.1 and 0
00865.2 going into um the new bylaw of 0165 which is just consolidating two existing bylaws bylaw 0166 agendas um it contains information um just ruming executive sessions that are already on our agendas bylaw 01672 again it's just a reing bylaw 01 67.7 personal communication devices is changing the definition um to District technology resources and it was also renumbered bylaw 0173 we rescinded it um and then we get into the policies so policy 41208 it's been revised to ensure um Personnel no um to enroll in the state rback system which we already do that hi Danny um policy 4121 a criminal history check it's also revised um same thing just making sure people are um getting their background checks policy 5131 student transfers this relates to House Bill 147 um allowing students to be eligible for
009sports if they are victims of abuse um polic C 5136 personal communication devices it relates to House Bill 250 and it provides that districts must up and Implement a policy that govern governs students use the cell phones by July 1st of 2025 we already have one um policy which we will have a third party doing that and also notifying parents that information can be monitored but we no longer have to send notices out which is what the concern was for staff um every time we access the student record policy 5200 is also related to house scho 214 um students are allowed to have three expression or religious expression days uh parents must notify me 14 days prior to the start of school policy 5500 student conduct um it's related to Ai and academic integrity and
010just making sure that we address that with students and that will be an everchanging policy policy 5780 student and parent rights also related to Senate Bill 29 that's the parent or the technology contact list which um will be located on our technology page policy 6220 um budget prep it's neol now allows our Treasurer to either have a short version of cash balance or a longer version a detailed version uh policy 6320 um increases our vending threshold to $75,000 for 2024 uh policy 6460 vendor relations um also relates to Senate Bill 29 um it has our third party student um technology they have to follow for b um policy 7531 board owned technology resources um used for communication it just updates the definition that was in bylaw 0100 uh the same with policy 75302 again updating
011the definition in bylaw 0100 policy 7543 student technology acceptable use um that relates to the AI um and students having to use academic integrity and also updates definitions policy 75404 um student technology acceptable use and safety updating the definition um and also referring to AI again um policy 75409 AI That's a new policy and um it will have the district address um the use AI with staff and students and we expect this policy to change all the time as well policy 8310 is a public records policy and it relates to um educational support service data and it's not included in public records as defined by 33932 and then public attendance at school events um this reflects changes adopted by House Bill 147 making sure student tickets do not cost more than adult tickets um and
012then finally policy 2460 it was a review during our first read of the model policy of special education for us using Ohio's policies which we're still using and they're posted on our website um however we now have to have a little you have to read an upload to the state so that's the only thing that's changed with that and that'll be at the end of the meeting is that good we're done okay told you it's much faster yeah did everyone get all that they're all pretty small changes I mean through and through right um we'll be voting on it later but does anyone have any questions I don't have any questions okay no I don't have any questions no no questions moving right along home and highlight and study and bring it back oh there
013you go little homework um we're gonna be moving on to item number 11 and this will be for financial items thank you ask the board approve items 11 a and 11b as presented right motion second please motion second okay anything to want to add um these are the financial reports for July 24 through December of 24 so we're halfway through our fiscal year and um things are in good shape compared to to the estimate in terms of how we will end um June 30 of 2025 so nothing out the ordinary all right we'll move on to a vote then Mrs Miller yes Mr Mundy yes Mrs shy yes Mrs Gibson yes all right moving right along to personel items good evening good evening superintendent recommends that the board approve the list of personnel items 12
014a through 12j okay motion a second please motion second any discussion anything to add uh a little bit I mean not a discussion really but just uh draw your attention briefly to item 12 be there there are two of our long time teachers that decided to retire this year and if you have noticed there's been an increase this year um an earlier notice as we approach February 1st um we incentivize teachers to tell us early so that we can prepare uh so that is what the increase the other part of the increase would be uh we move Str strs mooved from 34 years to 33 so um went down year went down the year so uh because the change occurred during this year we will honor for the incentive 34 and 33 um to retire
015at the first available time and I will say this is probably my 10th year this is probably the largest group that has reti so congratulations to Don Phillips and vior um both have spent their entire careers here of course Donna's children went here as well yes and then she started her career a little bit later I was privileged to work with her at Nicholas Victoria cly works right next door so they are they retir they earned it I have a question how many retirees are we up to do you know off not sure I believe um some haven't made the decision yet uh but the last count about 11 12 okay wow well that's nice that they're tell us a little earlier I mean kind of gives us a little bit of a head start
016you know really nice anything else all right we're up for a vote Mrs Miller yes Mr Money yes Mr sh yes this Gibson yes all right moving on to number 13 more personel items the superintendent recommends that the board approve the list of personnel items 13 a through 13B all right motion a second motion second anything not not as much uh to V on this time h no nothing all right Mr yes Mr sh yes Mrs Gibson yes Mrs Miller OB okay moving along we got a service agreement with I am boundless Bey good evening the superintendent recommends that the board approve as presented the service agreement with I am boundless with respect to the education program for student for the period beginning January 7th 2025 through May 29th 202 all right motion second anything
017to add no this was just a revised agreement that we had already approved in December students finally getting started good all right Mrs shley yes Mrs Gibs yes Mrs Miller yes Mr Money yes all right um this one is about the CTC board would you like to talk about that sure um let me go ahead and read it first I need a motion on a second that the board resend the January 8th 2025 resolution 202-9251 2025 second okay so um uh Miss Harvey was on our school board and then she continued in this role as um a Community member um she was going to we thought resign um and then she did not so um we we went ahead moving forward and appointed um Miss Gibson and then um we found out that that wasn't
018the case as of the last board meeting so but it could change but it could change it could change it's a back and forth this is all new the CTC thing is new for all this so yeah yeah all right that's where we're at all right can we get a roll call please M Gibson Iain since it's me that's actually a good question I guess Iain Mrs Miller yes Mr Mundy yes Mrs shley yes all right number 16 is about the policies that we were just talking about yes so I need a motion and a second that the board adopts as presented the proposed policies of the West Carolton Board of Education I can go through and read all of the numbers everyone got numers all right there's probably no more discussion on that so
019we'll move right to the vote Mrs Miller yes Mr Money yes Mrs sh yes Mr Gibson yes all right our last little item of the day here is item number 17 yes and this does relate to the special ed model policy so um with the adoption of us continuing to use the model policy we now need to upload a resolution so I need a motion in a second that the um board adopt the following resolution um and I can read it if you like motion so all right is there any more discussion no I mean we've been using the model policy forever so this is obviously somebody wasn't so now they're making it official that we have to upload that we have reviewed this with you and then Ryan's notes and a signature sheet will
020go up into O's website you're late easy enough all right right Mrs Miller yes Mr Money yes Mr shop yes Mrs Gibson yes all right moving right along to the reports do you guys have any reports oh no my snow day was awesome though you love uh yeah I enjoyed my snow days and um last Friday on qpt day um my friend and I went in and we worked on the caring closet a little bit um just organizing a lot of the donations that we have um and that's pretty much it that's all I got um I don't really have anything to say so yeah it was a happy Sund day you guys we'll say your name cuz we missed that when you were okay sorry I'm sorry for being late but my name is
021danela Rodriguez vquez and I'm a freshman um the uh student rep the round and Daniela was there I saw Yes there um and uh we're going to have our next meeting is going to be February 15th so um we're still discussing a few items uh it was pretty much our Zoom meeting meetings seem to be much better attended than are in person um even though there were a few that couldn't make it this last meeting we still had 10 people there so um we'll uh reconvene on February 15th so you guys can 10 o' zoom we're zooming again so uh and we will move on from there thank you and thank you um does anyone have any committee reports I have some small it's actually small does anyone have any no well we had athletic
022fors oh did you yeah um we we are done with the track correct no the turf field we are done with the turf field track will be next spring after the tracking field is over then we'll rip it up and do it so um but the turf field looks wonderful even though it's now snow covered you really can't see anything but it looks beautiful uh they put in the logo and the the mle and and everything it's very nice and we didn't have a whole lot at the just the tri yes and uh we're going to bid for the baseball and Tennis [Music] cours really so excited so excited did you want to mention anything about this were you there for the whole CTC yes I was is there anything that you would no no
023okay okay I I know they're working on a few things but I don't know exactly what they were yes sir we are all right easy enough I I have just a small thing about the legislative WEA on um I know they passed law bills in lame duck and you know because of that uh one of them was the parents Bill of Rights which also passed and then of course you know since like two days ago we also have a new president which will bring probably plenty of changes to education with the Congress and everything else as well so it'll be a lot to uh to be expecting I'm sure here sooner than later so I guess with that do you have any comments actually um I'll start with the one that relates to the new
024president so yesterday the president signed um an executive order related to immigration which has removed schools as a safe haven so this is going to be very interesting so it used to say um that I could not um do arresting or anything near a school or a church and that verbage has been taken out however um we just got an update which I have not had a chance to read yet from the ESC um with that being said they they might want they could come into the school not take our children I would not allow that however they can ask for directory information um which is public information um I don't think I have to worry about my kiddos but I am concerned about giving information out like that and it has to be signed
025by a judge can't just be signed by anybody I mean there's a whole lot of rules that we have that go with it we're just getting that information and we're still learning about it so I don't like that um there's information out there there is misinformation floating around with teachers um from New York and um I will get the correct information out to the staff once we have it all um dissected so that's the most important thing um also just remind parents trust your kids appropriately for the windchill just because your superintendent doesn't like to wear a coat your kids should so um business advisory Council dinner is next month I'm very excited about it um we sent our information in today and I'd like to congratulate Miss Phillips and Miss cly their retirement and
026that's all thank you appreciate ran do you have anything um just just real quick regarding um the school board recognition month just wanted to say a big thank you to all the board members and appreciate um everything that you do for for the district um for myself for my staff and for all the other administrators so just thank you all for the thankless job that you that you do thank you appreciate it um we have no comments from our association so we're going to be moving right along central office do Jack Jack you want to start um I'll just say that uh I want to thank our maintenance staff for all the hard work they've been doing there's been a trying winter between snow removal and trying to keep heat running in all the buildings
027um today might have been a qpt day or an off day for a Calamity day for most people but we had uh both bus mechanics and all the maintenance staff in working and all the buildings to make sure things are all up and going and ready to go and I we're looking forward to getting everybody back in school again tomorrow to move forward and thank you guys for giving of your time for the community we appreciate that I have a question shook how is that affecting shook all the uh snow and the cold the the snow is not as bad the cold is uh Masons have not been working this week yet but they will be in hopefully tomorrow the Mason can start working again they've got shelters built around the areas they working to
028help hold heat oh but when it's as cold as it was yesterday and today that's not they can't provide enough heat to make it so they could mix mortar and lay lay block um but they'll be back tomorrow and hopefully by tomorrow afternoon and again on Friday afternoon we'll have roofers back on site and they'll continue Roofing the building so we're moving forward with it so most of the work what they've done is they set it up on nice days they work outside as much as possible the last couple days they've been inside even the roofers have been doing a little bit inside because they could do some sealing up and some Caulking and some stuff like that so we just kind of use them where we can the Masons they use the cold days
029instead of putting outside walls up they're inside building partitions for restrooms or building block walls that cut off classrooms to separate classrooms out classroom walls and stuff like that so there's other work that they hold back on for days like that well it's nice to hear how resilient they are that's amazing yeah everybody wants a paycheck work that's true Bey sure I just want to congratulate again Vicki coberly and Donna Phillips on the retirement they're going to be greatly missed from our special education department um and also happy board appreciation month week we appreciate you thank we're sure you give a lot of your time thank you for all you do thank you go because those same sentiments I appreciate um working with the board and and honestly not being drama fied and staying out
030of the news you represent our district well so thank you and I wanted to add Jack to the maintenance I do think the maintenance is done um the maintenance crew has done an excellent job um clearing the what the called parking than parking lots um as well as the sidewalks combining the two but I definitely wanted to commend Jack for for coming in and spending his time um working with the crew I think that's uh often times the best leadership is uh being a role model I think he does that really well so good job I just like to drive the tractor that's I I don't think we have any general comments from the public so we'll be moving right along to board you I also want to thank Jack and his crew I I
031know that's a thankless job that a lot of times they're in before everybody and here later than everybody sometimes making sure it's safe for everyone so it is very appreciated um and I also want to congratulate um Mrs cly and Mrs Phillips for their time here in West Carlton and I want to thank the staff for the staff appreci or the word appreciation items thank you all right oh um thank you all for the gifts um I don't think you all got to see because we took them down because you couldn't see us with them um but we also got these and this we sitting here so we could all sat like this tonight um which probably would have add a little bit more flare to it but anyway um and our wonderful Dunt cakes
032thank you guys so much for that we really truly appreciate that um it's cold outside and no one really wants to be here um so with that thank you all be hard one to follow um well I'll just Echo but everybody else um uh I want to wish congratulations to Mrs Phillips and Mrs cly Mrs Phillips and I have known each other for a long period of time we had a number of children that were of the same age and I wish her well I know she's got a number of grandchildren that she's going to have fun with and uh so uh it's exciting to see her uh go off into the uh the next part of her life um thanks everyone for the seat and the the fun cake I do appreciate everything that
033uh that you guys all do um for us and I know that the one that's not here is your secretary which Jenny does so much for us uh keeping this all up to date and and doing everything for us so I I really appreciate everything that you guys um the uh fall spring sports are coming around so if you haven't got your final forms done yet you need to do that you need to get your physical if you haven't already and we've got a number of sports coming up this spring and hopefully spring Will Be Kinder than winter and uh much Kinder than it was last year which it rained practically the entire time so um kudos to the maintenance crew and I'm sure they are praying for no more snow ever again or ice
034or anything else that goes with it so hopefully we can warm this place up to a nice balmy and we can go forth so that's all I have thank you thank you all right I don't have too much to say I do want to I like how I say that every single time I have a lot of things to say you know I uh I do really want to thank especially you mean this board is you mean everyone here is just so passionate and it it's nice to have a passionate board but wants to do so many amazing things for this community and of course I thank the community for you know allowing us to be able to serve you if it wasn't for the community this board appreciation thing wouldn't have matter you know
035so so I uh of course I thank you guys I thank the staff for being a part of what we do here and you know to be the face of what this really is because no one honestly really cares about what we do it's about what actually goes on and I really do appreciate you guys for all that um you know of course I also you guys have been so kind I I want to thank you guys for the warm wishes when I was sick I don't like being sick and it sucks and I'm still dealing with it but um that was really really nice for you guys to uh to kind of be thinking of me so I really do appreciate that that was really sweet um I'm definitely excited for the great things
036that we're going to continue to do like you know improving student voice and achievement or focus on education safety and in our partnership with our stakeholders especially our community it it's just something I always look forward to especially like how nervous I am here like it's just nice to actually like I don't know be a part of something it's it's tough being president I don't this is like everything's so quiet and like you have to like be so official so like it's it's weird in progress oh there we go I'll take what I can get you know but it is it's it's weird being so official all the time and you know it's nice to actually be out in the community because you know you can actually talk with them and hear what people have
037to say and not you know kind of sit here and like vote on things so I I'm just so grateful for everybody and especially what everyone does it's it's a really amazing community and I'll end it of course with my little quotes and this one because the president stuff going on I have a presidential quote by my favorite President well my second favorite President my second favorite Teddy Roosevelt and it is do what you can with what you got where you are absolutely love that I think with that motion yeah motion and second you guys you guys are so excited to go it's cold out there all right Mrs Gibson yes Mrs Miller yes Mr Money yes Mr CH yes all right that's it