001All set. Like to call to order the Monday, August 18th, 2025 regular meeting for the Heron School of Board of Education. Um, if you could call on the role, please. >> Mrs. >> Here, Dr. >> Here, Mrs. here. >> Here. If everyone would please stand with us for the pledge of allegiance. The flag is to our right over here. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. We could have approval for tonight's agenda. So moved. >> Second. >> Yes. >> Dr. >> Yes. >> Mr. >> Yes. >> Mrs. Harley. >> Yes. >> Mrs. M. >> Yes. Thank you. Um, item number three is executive session. We need a
002motion to go into executive session for the reason of conferences with an attorney for the board concerning disputes involving the board that are subject of pending or imminent court action. >> So move second. >> Okay. >> Yes. >> Mr. >> Yes. >> Mr. Mrs. >> Yes. Thank you. here. >> Yeah. All right. Are we ready to continue? We're at um item number four, which is audience community comments. Is there anyone this evening that would like to approach the board? >> Okay. All righty. Uh we'll go to item number five, administrative reports. So Grant, you're up first. >> Okay, perfect. Um, hello everyone. I hope you all are having a good end of your summer as it's coming to a close here. Um, obviously excellent. There we go. Sorry about that. Uh, obviously tonight was the
003ice cream social. Um, that went really well. Everyone seemed to have a good time. Um, tomorrow we have freshman orientation at 4 pm at the high school and then following uh open houses at all schools. Um, all summer sports have started and I believe it's everything's going pretty well to start. Along with that as well, school starts obviously on Thursday for everybody. And then if you've seen outside the high school, all the senior parking spots should be done and they all look absolutely fantastic this year. >> And that's all I got. >> I have to agree, Grant. The parking spaces are really, really great. I mean, they they were from the time they started, but oh my gosh, and it's been fun. I've had some meetings at the high school and it's fun just to
004talk to the students as they're doing their projects and just hear their inspiration behind why they're doing what they're doing and it's been really neat. >> There's a lot of different stories on each one. So, it was fun to like every time you went there, there was someone else you haven't really talked to in a while there. So, it was just nice to talk to everybody, too. >> That's great. There were a lot of community members that were cruising through and really paying a lot of compliments and it was it was really fun to see their level of connection to the project and you know just really supporting the students that way too. >> Yeah, we actually had a group of kids one night come out like little kids and they were just talking to
005every single student about their spot and we're just hanging around the school. All right. Thanks, Grant. Julie. >> Okay. So, green. All right. So, I am relieved to share um that our federal dollars have come in and not only have they come in, but we've also put our budget through and it has been approved by Columbus for the first revision. It's fantastic. It's good. We'll go with it. So, um, most likely here, um, later in the fall, maybe even in January, I'll do a revision as things shuffle out. But, um, the fact that we have a July one, uh, substantially approved date is also fantastic. Um, they had communicated going back to the old platform, everybody's going to have a July one date. I probably did a little dance here in the office. So um
006our title one basic uh programming this year we are um receiving the initial allocation is $27,000 and some change. Um what we have done the last few years is we take the 2A money that is um for supporting effective instruction. We don't qualify for classroom size reduction. So the only other expense we can use it for is professional development. The initial allocation was 31 $31,000 almost 32. So we moved 25,000 of that up into uh title one to help offset cost. So title one uh we are using that for salary and benefits for 1.57 teachers. Um and we also use that um if in case we have um transportation needs for homeless students. So that is part of the requirement of that application. So, um I also want to let you know that our non-pubs
007are part of these allocations. So, we are just the flowth through. They are not um able to receive the money directly from the feds. And so, of that title one allocation, we have $29,000 going out to them. So, when you see um 232, I mean, yes, good number, great, but just know about 29,000 of that is coming off and going to the non-pubs. of the remaining 6,900 um in title 2A uh 800 of that is going to nonpubs about. So um we are using ours for our tech integration specialist through North Point that uh was very well received last year. People asked for more days so we are getting more days with Christine Danhoff this year for our title four funds. It's supporting um student supports academic enrichment um of the $18,900 allocation about 2,200
008of that is going to the non-publiclix. The rest of that we will use for salary and benefits to offset our middle school counselor position. So that account is for a well-rounded education. And there's a list about this long on things you can use it for. In the middle, probably number 16 through 22 are all things that have to do with social emotional well-being and things tied to what a school counselor can use. So, we check those boxes. In uh special education IDA part B, uh we are receiving uh just over a little um a little over 300, 301 and about 11,000 of that is going to our non-pubs. So, our early childhood education is um about 10,000 and that all stays in the district and goes over to support our preschool teachers. So, this also
009counts as our little annual meeting where we ask, "Does anybody have any input into how we spend our federal dollars and now we're green again." Okay. So, um we also have built into our website a forum where people can actually also leave um thoughts on how we use it, how we spend it. um at open house uh tomorrow night. Our title staff will be over at Woodlands welcoming um staff or welcoming students, excuse me, and also doing their um parent meeting. So, we are up and ready to go and looking forward to a good year. >> That's wonderful news, Julie, because I know you guys were holding your breath. >> Yes. Great. >> Okay. Anything anyone have any other questions for Julie? Okay. August. Genesis. I don't see This is kind of Another So Um,
010I did when I met with James and Mike for the agenda meeting um, last week. I did ask James if there if it would be possible for the district to you know we have these two anonymous donations and I I asked you know I would prefer that we don't receive anonymous donations at least not to the board. Um if they don't want to be known to the public I understand that but I think the board has the ability to know who these are coming from. Um, so I I think we're on the we're going to do that from now on. >> Yeah, we'll start moving forward. We'll add a notation in the executive section of who it is. >> Yep. >> Mike, I have a question. It just came up because seeing the new funds
011that were created and I just was with some folks recently and um mentioned something about the lunch fund with them and they weren't aware of that because I think the conversation was kind of around how community members might help pitch in to help students cover different types of fees if it's participation in activities or athletics or things like that. Um and I didn't know and we can follow up on offline but um just that there did seem to be some community interest in from folks who may be interested in donating uh whether it's the Sandy Lunch Fund or if there are other funs or What would it take to create another fund if there are folks who are interested in supporting just general needs for students? >> Right now that Okay, thank you. >> Any
012other questions? Anyone else? I have one. >> All right. Do we do we know where we're at on free and reduced lunch in terms of response and percentage and whether we're expecting like more response and percentage in these next few weeks as school gets started? >> Uh I don't know where we stand today. I don't Mike maybe. But um yeah, it's definitely something we look at as kids come back, as families come back and we continue to encourage them. There is an online portal to do it and sometimes that gives people pause. So then we also provide them the paper version uh a little more uh manual entry on that on our end, but um if that's what we have to do to get them signed up. So, we'll continue to promote it. Um, especially
013as like uh cafeteria workers or staff supervising students in the cafeteria if you know just reminding kids that hey this is an option and uh really reminding parents that this is an option. So, open house tomorrow and then um you know other communications like that. >> Yep. >> Do we have any kind we have an incentive? Yeah, last year and and we're doing it again, but last year we offered if they >> simply submitted and whether they approved or not, but if they submitted that application, then they got the uh student 10 activity pass for free. Um so they could go to 10 events for free. Um those are good like um both fall, winter, um I guess spring too events. Um so yeah, we'll keep rolling with that incentive and um that did get
014a better response last year um when there was that incentive. Yep. >> Okay. Great. >> Right. >> Okay. >> Yep. >> All right. I'll start with the consent agenda items. So, the first uh letter A is second reading of district policies. Uh so, there's two from last month that carried into this month. Uh that promoting parental involvement uh policy that's in alignment with um Ohio Revised Code. And then the other one is uh AI policy. Uh there is no legislative requirement to have that but we have that uh we recognize that it's a starting place and as we continue to as AI itself continues to evolve and our uses in school both from an instructional and then student use um evolve, we'll probably be coming back to refine that uh policy um to give it
015more specificity. And then letter B, uh, in the spring the board approved revision to determining grade point average. And this summer as the counselor started working to make that conversion on transcripts, working with uh, institutes of higher learning, so BG and CCP coursework, uh, it was identified that um, one of the pe one of the changes uh, does not work with it. It's in violation with CCP uh, law. And so uh, there's two pieces of CCP law. One would be that CCP credit has to appear on the transcript as it's issued by the institution. So they um whatever letter grade they issue then we have to have that on the transcript. And then the second part of uh CCP legislation is that um CCP and other advanced coursework cannot be distinguished uh cannot be treated
016separately. So that originally came in when CCP first came out. uh districts were saying we'll wait AP classes but we're not going to wait C in an effort to push kids or keep kids in those AP coursework. Um but the language is the language. So um B is uh a re recommendation uh to revise that so that we're fully compliant with the law. Uh C and D are cooperative transportation agreements. Uh we've done these I think two years this will be the third with uh Perkins and now Sanduski also has interest because they have students attending similar um uh programming that's a distance for us. So a three district sharing of service thereer uh letter E is the annual CCP agreement with Kyhoga Community College. Uh majority of our students go to BG Firelands, but
017occasionally we have a student take an online um tri-c course uh because it's one that uh BG Firelands doesn't offer. Um so that's on there. Uh F is this memorandum of understanding. I'm sorry for um supplemental proposals. So uh this is work through with the union. Um but again um the idea is that we want to um create an opportunity for staff create an opportunity for staff to develop uh engaging uh student interactions opportunities that ha that students are interested in um beyond the classroom. Uh so sports, the arts, those are ones that we've had longstanding. Um but uh we are feeling that there's additional um experiences that staff could provide and students have interest in that. So that is uh that um letter G is an agreement to use Margaretta's uh natitorium. So this
018is actually for both the middle school, junior high and high school swim programs. Um so we would um have access to their pool and uh still working out some of the details but this is the framework for having that agreement. Um so there's that H is the bus routes for 2025 2026. No significant change. Uh we're still running with the five routes and the one special ed route. We have factored in inclusion of high school riders that are requesting service. At this point I think we're up to 22. Um, but we're going to be able to provide them the service and um, there are well I'm going to talk about that in a little bit, but so that's the routes certified personnel. So our one school counselor in uh, early July provided her resignation. It
019was after the July meeting, so it's on there now. And then um we have some additional hours for uh training that people attended. Uh with the school counselor's resignation late in the summer, uh we were able to find uh a provider who uh is able is interested in only working three days a week. So she's worked for us before. um she's returning to us and um it's it's going to help us carry through the school year until we can have a um a posting during sort of the recruiting and hiring season as opposed to late summer. And then with that, she has extended days. So, um Rose Trish Rose Kelly will have five extended days. And then Chris Shirley came in early in in July uh to start working on some of the work to
020prepare for the school year. So 10 additional extended days for her. So still the same total extended days for that department uh just split up a little differently. Uh we have a salary advancement based on additional studies that have been completed. Uh summer project that was funded through 2A and then extended days for the assistant band director that's down in the supplemental section. and then approving um advance from part-time to full-time for Ashley Tap so she could serve as our uh next kindergarten teacher. So, we're excited to have her uh moving into that full-time role. Item J for classified uh we have retirement Lisa Almarker uh bus driver and uh dedicated employee and I wish her the best in retirement. Diane Gada, she's going to continue service as a educational aid, but she was doing
021two hours in the cafeteria and she wants to uh no longer do that. Linda Farer was uh educational aid. And then Cynthia Stutter is currently the high school secretary and she's looking to move into the educational aid and cafeteria worker contracts. So, she's going to resign from that high school uh secretary position. Uh, I think pretty much the last several years, uh, Mary Pisano's been, um, approved for 30 additional hours to help with that CCP, uh, ordering of books and materials. And then Dave Boochek, uh, continuing on as the onboard instructor and then the stipen for that additional responsibility and leadership. Jennifer Johnson continuing on as the food service lead and again um for those additional responsibilities outside of her contract today. Uh we have the Tiger Kids Club. So Jennifer Johnson will be the
022coordinator for that and then down below we have um three monitors that are approved. So between her and Mr. Fusible, they'll schedule their work schedule for the week or for the month. um Cynthia Stutter that educational aid and cafeteria worker uh contracts and then one uh sub and this is one who's interested in learning more about being a bus driver. So uh we'll get him in training and coursework and all that personnel item K. Uh we have supplemental contracts and um so some of these are renewal are uh continuations and then some of these uh the biddy cross country and track the special choir and the power of the pen. Those are three that have been restored. So it's been 10 years plus that those haven't been filled. um staff uh presented a proposal to
023restore them and last meeting or two meetings ago uh the board approved restoration and so now you're approving the assignment of those people or of those contracts to the providers to the employees. And then last item L is uh stipens and those are all for the IST intervention support team coaches. Um so one in each grade level and we've already approved several. These are the I think the last three that we had to approve. I think so. Um so any questions on the consent agenda items? >> A question on the high school determination of GPA the language it where does that appear? Will it appear in the handbook or where will that information be communicated? >> Yeah. So it'll be in it'll be in the handbook and then with the change now and handbooks uh
024having already been published we will push this out to families so they have understanding of the change uh and go from there and we will make sure it's in the handbook. Um I think u the version that was uploaded might not have been the most current but yeah it'll be in the handbook. >> Okay. >> Yep. >> Sorry. >> No, you're good. regarding the high school counseling. Um, obviously Chris is going to have then like a tremendous amount on her kind of shoulders given the timing of and and the change. Is there, and I asked this specific question because I don't know, is there the possibility to bring in u administrative support for her even on like a temporary basis? Assuming I assume there's like tax season for guidance counselors, like certain tasks that involve
025um some things that only Chris could do, but probably some things that like she could use help doing. And I just like um critical position both our our kids that are looking to move on with their college and careers, but then also like the daytoday stuff, right? That and so just, you know, wanting to be mindful, I guess, at the board level that Chris has whatever support she needs, >> you know, to to really help. It sounds like it's a great first step to have some part-time help coming in, but it seemed like Mary and Chris were pretty busy full-time and that we may be coming up a little short going into this year on on counseling support. So, maybe that's something we're still figuring out, but I just I raised that as in part
026like someone with a a junior, >> you know, who's probably going to be a needy um you know, but but also being mindful of I mean Chris is an important resource for her and we I think we want to retain her and keep her engaged, not burn her out this year. >> Yeah, for sure. So, we've talked about those things. We're going to continue to monitor. Um the initial response was, you know, um additional hours for administrative service. Right now, as they sat there in the meeting, they're like, "We think we're okay, but we're going to monitor that." And you're right, it es and flows, right? So, as we get ready for semester change and register, making sure kids are registering for the proper CCP courses or or otherwise, and then as we get towards
027uh spring testing, spring commencement, um those big project tasks, um yeah, we'll be looking to make sure that she's supported through that. Um the two counselors have talked about uh grade level assignments and so they're going to continue with the grades that Chris Shirley had and then they roll up each year. she's going to continue with those same kids. Both counselors felt that that was important with the relationships that they've built with kids. Um so, uh that's that's in motion, too. And um if you remember, we already decided that um we're going this year without an assistant principal at the high school. U so we shifted that uh administrative services to down to Woodlands, which it was needed. Um, so we're monitoring that too to make sure that um, you know, we're not, you know,
028we didn't know at the time of that decision that we were going to be short a counselor. So, >> yep. Um, so yeah, we're going to be monitoring that for sure. >> Thank you. >> Yep. >> Just I was just going to com make sure you you kind of stay ahead of that monitoring because sometimes once it >> gets to the point you need the help, it might be too late. >> Sure. Yeah, that's a good point. Y >> just try to watch some times ahead of time. Make sure that you know they have what they need. >> Yeah. And I'll say uh I think you guys all know but by trade Tim Lamb is a former school counselor. So I would rely on him as far as keeping a pulse on that because he
029knows the like the cycle throughout the school year. He knows those different responsibilities. I mean I have general awareness of it but he definitely did it so he you know he knows it. So um but yes we'll be monitor >> I think you know the point being like yeah we're being cost conscious. We certainly want to be efficient with all personnel decisions as changes are made, but there's a there's a point out of diminishing returns a point where we're being cheap, >> right? Right. Right. >> To you know, value conscious and I think, you know, to that extent, I don't think it's desire, at least on my part, not to speak to the rest of the board, that we're cheap in this area when it comes to counseling and support of our high school students.
030the people who support them which we know is a draining task both like emotionally administratively. >> Yep. Yeah. And I would say again the decision to not have that assistant principal replaced. It was a cognitive decision and we thought it through this counselor part. It was a last minute throw thrown on our laps and we're trying to you know make the best of what we have the opportunity for. So yeah there's sort of two different scenarios but yep. So, >> thank you. >> I had a question on the GPA one. Also, I was um back when we were looking at it, you gave us a list of a lot of comparable school districts that had um the no credit option in place already. So, how I mean I can't imagine all the school districts going
031to have CCP courses. I mean, maybe some don't offer, but >> how do they handle that with this? >> Yeah. So, research? >> Yeah. So upon further review, uh the districts that have it, they specifically name the courses that only get past fail credit. Um so they're doing that because um uh like they have a PE, you can take a PE class for high school credit and they just say you get a pass fail. Uh an advanced I think biology resulted in high school credit for biology, but it was pass fail. And I think that was to distinguish that like it it's an advanced eighth grade class. it still maybe isn't exactly what you would get in a high school class if that makes sense but it's so they were specifically naming those courses and
032then they were silent on the CCP which would tell me that because of the law they're going to have to give that letter grade for the Yeah. So that was part of that deeper dive. Yep. Yep. >> Um could I just make one more statement about the school counselor >> Yep. >> situation at the high school. >> Would it be beneficial to sit down and and just draft something for the position of a part-time high school counselor or support staff so you have it ready to go when you're going to need somebody so it's not like an 11th hour thing like what's this going to look like? >> Um >> yeah, so >> you have it. Um >> I I don't know if you can go so far as to even put feelers out now
033if there's anyone on the horizon that might be interested in like that because I think like like Chris said sometimes, you know, I think it's wonderful that you're monitoring it, but sometimes these things sneak up on you and you you can't you can't do anything because it's it's too late. >> Yeah. Yes. I would say on tonight's agenda is a three-day a week school counselor provider. So, that part's covered. Um, and then between the that person and Chris and Tim, they've been meeting to talk about how are we going to approach this? How are we going to do this? And I've told Tim if if it means that our secretary needs to have more hours temporarily for this year, then we'll do it. And he's and he has said not yet. So, um, the other
034would be uh addressing student social emotional needs. And we last two school years we've had the partnership with family health services uh for a social worker who provides healthbased services in the school. So that is build back to Medicaid. >> Um so she sort of has a limited pool of students that she can serve because you have to be Medicaid eligible and not all students in need are Medicaid eligible. So, uh, I am looking at that aspect too of is there some additional services that a social worker could provide that we pay for. So, now it's school-based social worker and and that provider could serve the social emotional needs of of the students. Um, >> and that's one that definitely like a secretary can't cover, right? So, um, that one's a little bit, um, I
035I guess on my radar, a little more close to the center. Um but definitely making sure kids are ready on track for graduation, ready on track for those college applications and submissions. Um it it's important that that doesn't slip either. >> Correct. >> Yeah. I mean that's very important because you know like Stacy said, junior year that's that's kind of the sweet spot. >> That's it. >> And and you're educating parents, you're educating students, you're that's that's kind of the big year. you know, you have first-time parents that are navigating this and it it can be really overwhelming. So, for sure, I just don't want to have our >> our counselors be overwhelmed. I don't want our students to be overwhelmed. I want our parents to feel like they're being served well and um just
036don't want to see anything fall through the cracks. >> Yep. Yep. Uh any other questions about the items? Okay. Then just a couple other things not on the agenda. Grant talked about freshman open or orientation that's tomorrow. I know that conflicts with I believe tennis and maybe some other school related activities. So between Matthew, Tim and Chris Shirley, they have scheduled a alternative uh option for the freshman so that they come into school Thursday feeling ready to go, comfortable um getting the highlights of what that uh orientation is tomorrow. Um so they're they were prepared for that. Um and then uh as far as you know over the course of the se last several board meetings there's been approvals of new hires. There's been um you know personnel changes. So I just wanted to take
037maybe three minutes to review because there's been a lot and um not just new hires but people doing different roles um so it's a list of 31 different changes. So hang on to your hats here. Uh at the high school we have a new social studies teacher Megan Hill. which is um been previously board approved. And then the junior senior seminar um is now being taught by uh Sam Huller. So he had uh availability in his schedule and he'll be taking that on. Uh he's excited for that opportunity. Credit recovery that was credit recovery monitoring instruction sort of supervision that was done by our assistant principal. So now uh Rachel Kaufman is going to have uh services of that. She's already been working on it this summer. So thank you. you and she's in the
038audience. Um, school counselor we talked we've talked about and that's Trish Rose Kelly. Assistant principal we've left vacant and right now at the main at the high school's main office there are two secretaries 12 month secretaries. Uh, one is going to be vacant uh pending board approval tonight of uh the employee shifting contracts. Uh, the posting's open and we're recruiting interest contractually. We have to have it open for 5 days. Uh, in the meantime until the long-term replacement is found. Um Tim knows that he can get a secretary services um and go from there. Shared between the high school and McCormack uh because of her resignation, we have a new health and PE teacher. That's Kyle Kupki. And then we also have a new uh school counselor and that's Bailey DeFazio. So she'll be at
039McCormack here. Uh we also have a new intervention specialist, uh Amy Jeremy. And then uh at McCormack um Leah Lacrosse pitched an idea to Mark, Julie and and then I as well about developing an advanced science class for both se sixth and seventh grade. Her pitch was all sixth, seventh, and eighth grade. Um so next this coming school year, she'll be teaching an advanced sixth grade and seventh grade science course. And then the idea is in the following school year, it will be sixth, seventh, and eighth. Um, and so because of that, then, uh, our seventh grade science teacher is going to pick up a second subject. So, he'll still teach the seventh grade science, but then he'll also pick up a math um, a math course. And that was because um our project lead
040the way teacher who offers that as a special here at Miss at McCormick sixth, seventh, and eighth grade project lead the way, she's now also going to be teaching project lead the way at the fourth and fifth grade as a special. So when she was covering those math classes, so we have someone else picking that up. Um and moving into Woodlands. Um hired through North Point, but we have a gifted teacher. Um, and so we have a new gifted teacher. We've talked about um the new kindergarten teacher moving from part-time to full-time. We have a new preschool teacher because of uh retirement. And then um Kristen Leando, she's been a longtime first grade teacher. She's moving into uh reading interventional. So the reading intervention title programming services has gone from two and a half staff
041members to three full-time staff members. And that will be uh one of the specials offered during um like the four specials um for K through three. So K through three will have extra reading intervention and then four and five will have uh project lead the way um hands-on exploration learning as that fourth special. So still um still music, art, and PE and then those other two for those second grade Sarah Reed has uh moved into that position. uh left open for retirement. And then fourth grade, so last year we had three fourth grade teachers because that was a small class. Next year, fifth grade, we'll have three teachers. And so Meg Ferguson, she's been a longtime fifth grade teacher. She had interest in fourth grade. And so she is in fourth grade. And then um
042the idea is that as that class then moves into fifth grade and they have to go back to four, um she's she's already said she'd like to go back to that. So, not official, but you know, that's sort of the plan. Um, and then assistant principal. So, we hired Jess Taylor as assistant principal. Um, first grade, we had two new teachers. One was from retirement and the other Oh, because um of the the reading program. So, that's Laura Pininger and Alex Treadway. So, they're both moving from kindergarten into first grade. They're going to have a lot of the same students they already have. So there's like a philosophy of education about looping and um you know there's studies that say it's really good and effective and there's studies that say it doesn't. So not by
043design but we will have a kind of a mini study of at least for some in there looping. So we'll see how that goes. We have a little preschooler coming in who um is learning American Sign Language. So we have a provider for that. And then um we've had a North Point resource room for special ed needs uh at Woodlands. We're having a second one. So when we had Shaunie open, there was one there. When we closed Shaune, they lo relocated I think to a neighboring district. I don't remember where. Um that's coming back to us, which is great. So it'll serve our kids. It'll serve some neighboring districts kids. So, um, part of that, uh, sharing resources that is kind of the buzz right now in Erie County. Um, and then the the icing
044on the cake there is that when our kids are in that program, if there there are opportunities to um, include them with typical peers, they're being included with the typical peers that are in their neighborhoods, in their community. They're they're their own neighbors. So, um, just a little more authentic there. Uh, also at Woodlands in the kitchen, there's a new assistant cook and a new kitchen worker. And then, um, I talked about, so we have three subbus drivers. They do not yet have the certification, so they're working on that. Uh, they're getting close. Um, but we are starting the school year with um, five routes and the special ed routes, so six routes with only five certified drivers. So, we'll be back, uh, Mr. Carter and I will be back behind the wheel to start
045the school year. Um, some of these, uh, people are working through the coursework though, so hopefully here soon in mid to late September, they should be up and running. Um, and then we do have a registered behavior therapist. She'll service district-wide. Um, she's been meeting with uh, Dana uh, Christopher quite a bit, planning for the school year. Um, but she'll be with us full-time. And then we also have um a new uh school resource officer. So the city has appointed or assigned um officer Brian Clayman to be our school resource officer. He's been with the force for I want to say 10 plus years. Uh he has previous experience working in like youth counseling or youth prevention type programming. So um there's alignment there. And he has students they he has children who are school
046age. they don't go to Hiron but um you know so he has that sort of um dad perspective of you know what what kids are experiencing now and things like that. So uh we had a meeting last week uh with them and then he came to new employee orientation uh this morning so we got to hear some of the education lingo and things like that. So that was good. Uh and then the last position on the list is school psychologist. So our school psychologist left for another opportunity. We've had the posting open, continue to have zero applicants. Um, so we are looking at u the posting continues to be out there. We continue to market it. It's a known uh shortage in Ohio and actually in the nation uh as far as school psychologists go
047and um so we're feeling that like front and center. Um so we are looking at options because we do have compliance tasks that the school psychologist uh has to do. there's certain timelines for evaluation, identification um that we have to stay with. Um OD knows that there's this shortage and they do work with districts, but um it's really they want to see that you're aggressively progressively working to make sure you're staying within those timelines. Um so we are looking at a service that would be uh remote or virtual. Um, you know, I don't get excited about it, but when I think about the compliance pieces that we have to do, um, that's that's an option we're looking at. So, we're still working through that. Um, but Dana and really Amy, too, have their eye on
048those evaluations and due dates. Uh, we're not going to let one slip by. So, um, but yeah, so again, a lot of changes, a lot of internal changes. Um, I would say all of these were done through either expressed interest or applying for a posting. Um, so really no force. Um, which is good. So when you have a need and then there's someone with interest in doing providing that service, uh, it just makes it that much better because they're there, they're where they want to be and they're going to uh, excel in that. So um, so I wanted to share that. I know are there questions about that? I know it's quite a bit. >> All right. A lot of stuff. Yeah. And then uh last is on Wednesday we have all staff convocation day
049coming coming back to school. So that's the annual uh welcome back and this year uh we'll have it here at the auditorium. Uh it'll just be here on staff. I know a couple years ago we partnered with another district. Um but we will have legal counsel in to talk about um the themes around uh the code of professional conduct and board policy that relate to that and then also furpa um and really in my op in my August 1 letter to staff I said you know here's what we're going to be talking about and for most of us it should affirm what we already know. It should uh confirm what we already know and we're still going to be attentive to see if we learn something new. So, I think we're a learning institution and
050so people should come with that open mind, ready to learn, ready to reflect on past behaviors and think about if there was maybe something that didn't necessarily violate, but it could be done better. Um, so that that'll be the focus there as we come back. Um, and um, it's important it's important we do it. You we want to keep the conversation going. We don't want to um focus on it so much that people become like tonedeaf to it. So we gota we're the admin team and I have been talking about ways to keep the conversation going, keep it an engaging way. Um just so that like we talked about at the work session um you know in a factory setting they have staff meetings and they have safety they always start with safety protocols. Um
051so that's sort of um a model that we can try to replicate with regard to those topics. Um, and then that's that's it for me unless there's other questions. >> Anyone? Okay. Um, we need a motion for the approval of the consent agenda items under five through seven, please. Mr. >> Yes. >> Dr. >> Yes. >> Mrs. Hers. >> Yes. >> Mrs. Hartley. >> Yes. >> M. >> Yes. Thank you. Um we are on to item number 10. >> Yeah. So item number 10. I started talking about this, but um so in the spring uh the I think we all know the city uh reassigned our SRO back to the road service. Um and so that started the review of various policies, procedures and and uh behaviors. And one of them that has been illuminated
052is that uh while we have a shared serviceou and how between the schools, the city and the township we would share the cost of an SRO, what we don't have is a SRO service. So thatou really just details out what an SRO's purpose is, what they're doing in the schools, what their focus is, uh what they're not doing, and then uh how that end how that provider will be um I mean they're they're they remain a a city police employee providing service in our schools. So theou talks about how we're going to have that relationship. Um there this is just discussion tonight. Uh it's we had a meeting last week with uh the chief of police, the new SRO and the new SRO supervisor. Um so we looked over thatou. We had some discussions about
053it. He had some uh the the new SRO had some general questions about expectations and um he had gone to a SRO like training boot camp. So he came back with a list of questions and Chief Graham's like let's just have a meeting and I'm like yeah I think I think that's a great idea. Um, so communication's been been good as we're getting ready for the start of the school year and the start of the new provider. Um, and um, so they're reviewing the theou uh, through their channels and then at some point I'm hoping September's meeting we're coming back with um, you know, a minor tweaks, revision, whatever, so that we have an agreeable. Um, it's in it's in mo it's in motion. Um but uh talking with our board's council, she says that
054you know with the things you have in place now and the and the actions that you've taken um it's good for the SRO to start just so it's a um a fluid start for him coming in at the start of the year and uh go from there. in that I know in the spring we ended the school year with uh the road crews doing safety walkthroughs and Chief Graham shared that he got a lot of positive feedback from staff from parents um and really from his own crews doing those that um they enjoyed and found benefit in seeing the police officers in the in the building just doing a safety check walking through. So he he says in addition to the SRO service that expectation of his road crews to continue to do those uh
055will be there. So, um, so that's good to know as well. And, uh, you know, they were sharing how, um, through radio or whatever, however they do it, they would be able to know like, okay, the SRO's in building X. So, if I'm on the road and I'm going to go do my walkthrough, I'll go to building Y or Z. So, um, so that way there's better coverage for safety reasons. Um, and they're just doing, you know, standard walkthroughs. But um so that is there any qu I mean I just is there any questions about the SRO? Any questions about uh what we're working on as far as theou and whatnot? >> Do you anticipate the SRO continuing to have an office a standalone office in just one building rather than like a shared space
056within administration for each building? >> Yeah, that's a great question. So um in our in the draftou it talks about we have to give him a a desk a place to secure his technology and things like that. Um so um so yes we have to provide him a space uh and we're we've already moved people around so that um the office that the assistant principal was in in the main office that will be where the SRO is for this year and then we'll have to reassess if personnel changes. Um but yeah, he'll be in sort of that'll be his main hub. Um and realistically at McCormack, there is no space. Uh it's full and really same with Woodlands too. It's full. So um so that's that's the space he's going to be in. And uh
057as we're all living it in the central office and the high school, it's really not a confidential space. So um not not that um so yes to answer your question. >> And then just the spent and I apologize I read through the contract but I wasn't thinking of it at the time so I apolog I if I missed it will there be some type of um without saying like it's going to be here here and here at these days but some idea of how the time will be spent amongst the buildings realizing there aren't many students in the high school building on a given day with everybody off for CCP or Eddie Hobie >> um >> yeah I would say that was disc that was actually question number one from uh officer Clayman And um
058when we talk about we're like a third a third a third and he's like yeah that makes sense to us too. So really a better balance I think in the past when the high school had the old entrance or you know the old entrance in the old main office and there was that uh safety vulnerability especially with CCP kids coming in and out. Uh there was a feeling that there was more presence needed there. But now that we have the secure entry vestibule and um those improvements have happened, I would say that's no longer true. And so the goal is a third a third. Um so yeah, because programming wise, DARE is now done in the spring, I'm sorry, in the fall of sixth grade, and then there's programming like um police officer interaction, things
059that high schoolers have to do. So, so some of that might pull him to a building a little bit more, but really the expectation is a third. A third third. Yeah. >> One of the things we talked about this spring was um perhaps focus like like ensuring that the SRO position was focused on the SRO task um solely and maybe limiting supplemental employment opportunities for that position so that we had really between lines and understanding about the board and the district's relationship between that individual, right, and and the school district. Have we given any more thought to how that that might look uh going forward? >> Yeah. So, not that was that specifically was not discussed with the PD when we had our SRO meeting uh because that's going to stay with me as far
060as if that recommendation comes to me from, you know, an administrator. It's no, it's a DOA done on arrival. Like, we're not going to do that anymore. It it does cloud people's roles when they're holding too many or wearing too many different hats. Um, so it's going to be cleaner for everyone involved if we just um, you know, have it that clean separation and um, so yeah. >> Thank you. >> Yep. >> And then Um, any new business to come before the board? Um, I just wanted to let the board know that I did deliver the evaluation letters to Mike and to um, James. Um, I didn't know if there was any board discussion that needed to take place regarding those. um there was any kind of compensation that we wanted to discuss with the
061evaluations. So I I guess I'd open up the floor to that discussion if you want to have it at this time or or not. Okay. Go ahead. >> No, because we have to discuss that in >> I think we can have a discussion in executive session about compensation. That's an appropriate topic. We can't take action except an open session. So, an option would be to go into executive session to have a discussion >> and then we to take action to come out and >> okay because I guess I thought we discussed that last executive session and we were going to possibly take action on that this meeting but if we need to go into executive session again to discuss that we absolutely can. >> I think I I'll put out a motion. >> Sorry. Sorry.
062Before you make that motion, just one other new business. I just want to take a moment to thank Lanne from my office. She ordered all the tables and furniture, >> table covers, the tech guys in the back for their help with this. Thank you, gentlemen. And um I would say like tonight was a trial. I welcome your feedback like board members individually or we could do it now or individually. I can talk with you about your feedback. I anticipate we'll make some minor tweaks or if you guys are all like this was a disaster then we can pivot to something else. But I um I just wanted to thank the guys and Lannne for their help with getting this getting this going. So, okay. Sorry. >> Maybe we can get audience feedback on it because
063I think that's the one perspective we It's good. Yeah. I mean, chairs. >> The goal was to give the kids, the high school kids back the union space rather than us take it up for a one time a month meeting. So, >> yeah, >> seems to be a good fit. >> Stuffy. >> Grant, what do you think? >> It is stuffy up here. So, >> what do I think? What do you think of the move here if it opens up more space at the high school? >> I didn't know that. I like this I today I was like I heard that this was here and I was like are they bringing the union back? Because I remember freshman year I was in there a ton and it was well it was almost relaxing in a
064way. So I don't know what they're going to do with it now but I'm interested. >> So it's kind of exciting. Will it be just >> you'll have a hand in this >> being in right outside will be reordered as part of this before. >> All right. Thanks. Sorry to interrupt your discussion. Yeah. >> Just to think another minute on that previous topic. I was going to give a little >> Yeah, please do. >> We had a board meeting was last Tuesday, Wednesday. Um >> so people might be interested. They passed the facility that they had this past year. Um they are going to be starting construction on a out building I'll call it for some of the lab work so they can do a bigger chunk of the high school at one time instead
065of all this moving around. So you're going to see that going up on kind of the rear west side and then so that's going to start pretty soon but it's kind of out of the way so they don't have to disrupt too much. They did sign an agreement with States. One of the other Also getting people the um the licensing >> the endorsements. Yep. Yeah. That's go. That's awesome. They're just they're just starting that up with a small group and then they already do have a like 200 person wait for >> CDLs but they said they prioritize partner districts. >> That's great. Um, do we want to move into executive session? >> I'll make a motion to move into executive session for the purposes of I know there's a whole list, but I'll go right
066to compensation of an employee employees. Second, >> yes. Yes. >> Um yes. >> Yes. Yeah. We will take action after this executive session. All right. Everybody ready? Okay. Um, do we need to make a motion? >> I'll make a motion. >> Okay. >> I I'm going to do separate motions, I think. >> Does that make sense? Or can it be together? >> I I think I think they can be together. >> Can I do >> compensation on two positions? Okay. In recognition of um performance that exceeded expectations uh for the past year. Um the board would like to propose um awarding to the superintendent and the treasurer uh special bonuses in the amount of $2,000 each uh to be paid at the earliest possible pay cycle. That would be a one time one time payment.
067Second, Mrs. >> Yes. >> Mrs. Mass. >> Yes. >> Mr. Mrs. Harley. >> Yes. >> Okay. Thank you. >> All right. >> Thank you. >> We don't have anything else. Our next meeting is October >> September I'm like already in October >> September >> 15th here. >> Um and then we just need a motion for adjournment. >> So moved. >> Yes. Thank you. Okay. Good luck this week. Happy first week of school.