001[Music] you guys l giv well no want to go find whatever I think it's a good everyone um if you could call the RO please Dr Lefay here Mr rer here Mrs heartley here Mrs Mass here um if everyone would please stand with us for the Pledge of Allegiance iedge Al toag of United States the stands naice thank you we need an approval of the agenda for our regular meeting this evening second uh Mrs heartley yes Mr reer yes Dr Lefay yes Mrs Mass yes thank you um we are now to item number three our audience Community comments don't have any forms yet was there anyone in our audience this evening that wanted to bring anything before the board this evening okay we will move along to administrative reports number four all right so for
002the first one we have our building presentation I'm going to kick over Mr dowy hi there thank you for hosting us this evening um and letting us showcase one of our new programs uh this year Mrs Tracy Harbaugh came over to McCormack as our sixth grade social studies teacher and uh in the planning and preparation for the school year she reached out to me and asked if it would be possible to start a new club a Civics Club um thinking about what my Mantra has always been which is kindness compassion and respect towards others I felt that it truly fit uh where we're at and what we want to accomplish along with uh meeting all those it also helps our students build some quality leadership skills so here today we have our Civic club with
003Mrs harbal to uh present what they've accomplished this year thank you yeah hi yes all right so thank you for inviting our Civics Club to share what we've been up to this year e make how long has your Club been year and then did stud have to apply to be part of CICS club or you just took I took whoever was interested I had a little question kind of show them if it would support their interests and are they are you doing community service are they getting community service hours for some of the things they're doing or I haven't anyely oh great job also just wanted to extend if you're here with the Civics group and you wanted to see your child um please don't feel like you need to stay for the rest of
004the meeting we would love to have you stay for the rest of the meeting but you're not obligated to for all the students who are just so eager to become a Schoolboard member someday as they're running out the door [Laughter] ready to move on yep okay so um are you talking no you Canad um stakeholder facility committee presentation so we have some of the representatives here I'll kick it over to Chris and Beth if they want to add more as they're coming up to the podium I I just say I'd like to thank all the public community members that that joined us and supported um we had between 20 and 30 at almost all the meetings and um thank uh Dan and Amber for presenting the outcome where we're at so far evening I'll leave
005the rest of so again Dan Humphrey I'm joined here with Amber Solomon and we see several um committee members as well so I want to thank you very much for this opportunity to share some of our findings that um we have come to over the past several months timeline wise we began to meet in September and we met obviously four or five times at that point and it's been on Sundays and I want to kind of extend the thank you to the administrative team and the board members for giving up Sundays to involve the community you didn't have to involve the community but it really nice to have a voice and to share different ideas and thoughts about about different buildings and I guess the stakeholder input we do have a couple of the meetings
006on the books to kind of continue on with this effort you'll see that it was broken up into subcommittees of funding current facilities future spaces marketing uh parent and voter registration and then McCormack there was about five members per group and that began again and probably in October we broke off in a groups met again to share out in January what what we've been working on over those several months and then really started to share what is the most realistic plan there in March I I'm a father of two hereon tigers one that has graduated last year and one that's a current sophomore I feel passionate where this plan may not affect my kids but definitely will affect ambers and and hopefully maybe grandkids one day but this is the heart of of our community
007here on school sits kind of in the middle and and it's the heartbeat so it's great that we had passionate members that represented all walks of life at all ages and these are just some of the things that we have found in this process I'm going to turn it over to Amber to share some of the things that we have found as we took a facilities tour hi I'm Amber I have um four boys um spanning from second grade to e8th grade so to Dan's point this is something that we're definitely interested especially for the future of not only my kids but future tigers as well um as a member of the current facilities committee what we did is take a tour of Woodlands it was an extensive tour with maintenance to kind of show
008us you know the good the bad the ugly everything and what we found is um the bones of the building are great um it does have the newest addition um comp to other buildings but the older part of Woodlands is in need of more extensive repair than I think was originally thought um Windows LED lighting a lot of the casings are old and I just feel like when you step into that classroom and it looks dreary and it doesn't look like an exciting place to learn I think that we owe it to our students to be able to make some improvements but still being fiscally responsible um feel that there's some Cur security measures that can be done um new windows and the current kindergarden classrooms two of which do not even have Windows in
009the classroom the classrooms open to the hallway but only two of the kindergarten classrooms have Windows and they are just in need of storage throughout the entire building um they're just at pretty much Max Capacity so I just feel like there are a lot of improvements that can be made looking ahead to what do we want the future of H to look like not just now but 20 30 years from now there is no final plan I think the final plan is very much up to the board and some other Architects at this point but what we left it was is close with all the input and all the debate uh within the stakeholder facility group was nice to see this plan evolve with input what started off as a one campus model at $90
010million is one of the options didn't seem to be the most realistic option you're going to be operating off of two campuses anyways um and then we started caring down what is realistic what is something that is attractive to voters um how much that would cost what is worth the sacrifice to our our students and staff and one of the things that we left with was given the bones of woodlands and this current High School is it's Prime for renovation um it's amazing what could be done with the renovation given again the bones of each building being the strongest that they are talking about making this a 6 through 12th grade 6th through 12th grade campus here um with some additional classroom spes added on to be a able to bring over the Middle School
011some additional administrative spaces so to add some offices and then in order to host some Junior High games and practices another Athletic Complex of some sort um look looking at Woodlands some renovation to add windows and some additional storage and I guess make it more up to dat with security measures is well as an auditorium whether that be on this campus or or or Woodlands I think that is up for the board and the Architects to come up with those final plans but knowing that Miss Jackson does an amazing job right now we can only imagine what she would do in a brand new a Auditorium um obviously Woodlands has the space um and again it's it's got great parking so one of the things that we left it with it came to the the
012recommendations of the subcommittee is looking to renovate Woodlands preschool to fifth grade looking to renovate the high school to include the Middle School 6 through 12 a two campus model there will be additional needs when it comes to new Athletics new Auditorium and administrative spaces looking at that and Mr ragger could speak to this far better than than I can is given the renovation and the new additions the average home owner in would be an additional $3 a month reaching our debt capacity um we felt that that given what that would do for our school system over the next so many years would be well worth the investment because it's investment in the academics the Athletics and the Arts the key is how do we make it all ages what can we do for the
013community so they have a stake in buying in buying into this plan as 75% of the voters do not have children here what can we do to entice them usage or Community use to get them to vote for this um I I think what we stood as a committee is an unap Unapologetic support of our kids I think our kids are worth it their future is worth it and I think obviously the sacrifice price of $35 or more a month is is something that sounds doable for others others that will be a sacrifice but something for the longterm future we're not going to apologize because we think our kids are worth it our staff is worth it they're doing a great job that Civics is just a great little example of all the little entities
014that we may or may not even know about within the walls of our school system so with that do you have any questions I don't have any questions but I just I just want to thank you so much for giving of your time and being part of this facilities committee um you know I think this is a dream for all of us to have I mean you're 30 people that are involved in this I I think that's phenomenal um I I just want to personally thank you for jumping in doing this uh it's a credit to the board and and Dr tman you don't have to do this it's been nice uh to be a participant in this um it's it's a it's a two-way street and again there's several boards or school systems that
015just go and do and that's nice been a part of it so it begins at the top down thank you thank you very much and thanks Chris and be for for all of your time and Beyond to work with the committee and community members thank you um and just to clarify that that um is looking at trying to do the project with the de capacity of around the 68 million so that's um we looked at the options that honestly this um last number that came back from the architect is still around that 90 million number but we have some that was like just the uh first go at it and we think there's some things we'll have to work through all that going forward we don't have the final plan but as a committee we
016talk through the last meeting and um it became apparent to everyone I think that that's probably the limit we want to ask for if we go to the voters and try to make something work within that our additional fund that we have available to us um that does give us a little bit of extra Regal room from that 68 million but um that's kind of what what the the thought of the committee is what we would you know purs yeah and thank you thank you both agreeing to be on this committee and spear heading it really exciting right very good so item C is the student grant hello everyone I hope everyone had a good and relaxing spring break but we are already back at it and it's the fourth quarter already which is insane
017um spring sports are all up and running now tennis track softball baseball all sports are now starting I know at least for track um we have a meet next week and no Softball play today not sure about baseball and know tennis has a match this week as well um but before spring break the high school had a event in the gym called volley Bros it was super fun to watch i' would have to say the staff beat all the Cades pretty well but it was it was fun to see I think uh the students really enjoyed it um high school High School Musical the musical is still um going so I don't I'm not sure when that is uh the first weekend production so that's up and coming and then State tests are also coming
018up which is big and exciting for those students taking them that's all I got I have not heard anything on that yet yeah so Whitney phantos is a ticket agent so if you email her she can help connect you to tickets um she'll either have them here at the high school for pickup or we'll call tonight of the event and they do have an credit card purchase option now so they work in partnership with athletic boosters with their credit card machines uh so that was a good partnership between the two um they said in the past that was one kind of request of the customers of the patrons do you have a credit card so they work with to stick around right um so we are two-thirds of the way through the fiscal year flying
019by um revenues for all funds were at 73.4% general fund were at 77.2% we did receive our tax advance um in February so that was the the Boost there um expenditures were under on all funds we're at 61% and um on general fund we're at 58.3% we will have that third payroll three payrolls in May so that'll boost that up a little bit get those numbers closer um on the investment sheet I am in the process of closing the Fifth Third accounts and we're just going to take that over and put it into star Ohio the rates are similar um I was asking Cindy I was like why do we have three different ones when Star sees to be the best she didn't have an answer so I said well we're going to close it
020so we're going to move that over to Star Ohio uh donations $2,500 from the Ohio dogs of the Heron wrestling program uh item C under my report we had just on Friday we got two new safety grants um one for 40,000 and one for 5,000 one95 um so those are on there to approve those new funds and item D is the certificate of estimated resources from the county auditor um that will have the anticipated revenues from all of it and the millage as well so once we get that approved I'll be able to send that off to the auditor approved it and then I can start budgeting for FY 26 uh the only other thing is next month is April 5ye forecast is going to ramp up so I'll be doing that and then unless
021there's anything concrete in legislative changes which I don't think there will be I'll probably have a couple different scenarios to look at just so we can look and see where we're headed yep yeah that was actually Dr tman can't take credit for that one those safety grants have condition that it has to help support communication between school and law enforcement or Safety Services uh so we're looking at you know how to apply it appropriately that need to the grant uh conditions and we have couple ideas start pricing and see what we how far that Grant take us right uh so I'll just start with the superintendent recommendations uh new story School service so that's a special education services for students based on their IEP uh this is the annual North Point ESC service agreement so
022this is for school year 26 2526 school year um they provide us various services and they help us they think about other activ is happening in our community you know how do different entities consolidate or collaborate to have cost effective operations and for me North Point ESC Services is one of those examples um and then Lorraine County ESC they also provide us some services not to the same extent as North Point but different Services uh School transportation so this is one we've talked about several times and so this is the official uh recommendation moving into next school year we will start with um having well we'll continue with all Resident all Resident students in uh kindergarten through fifth grade 6 through 8th so all of McCormack students who live greater than one mile from McCormack
023are eligible for transportation and then at the high school all students all Resident students greater than one mile from the high school with parent request so we're not going to automatically assume they want to ride um but I know Mr Carter working on a electronic request process we'll roll that out in the summer and then we'll start plotting those trips um so that's excellent and then we'll continue with um shuttle service between the high school any H so before and after school that happens uh engineer engineer resources is our um Energy billing provider or energy provider um so we're locking in those twoyear rates now prior to you know everyone speculating that the rates going to jump so we're locking those in now um Ohio school councils helped negotiate that rate uh and gave guidance
024on that as far as um this is a competitive rate it's probably not going to be around for a while so let's lock that in so that's there the other uh item f is replacement of a chiller at woodlands so Woodlands Elementary the air conditioning is driven by a chiller uh huge it's like a small RV that's parked outside it's same size as RV it's uh so that was on the fritz last summer there's no reason to think it's going to be better next summer um so we have a quote to purchase that the lead time on that is 9 to 10 months so getting it ordered now we hope to have it start to be installed in the in the fall um September still tends to be hot nowadays so hopefully we got it
025up and running for that um the next one item G is purchase of a new school bus uh so we're getting back on that schedule I know Mike's talked about it before as far as a new bus really every year for a few years here and then we'll go to every other year and then maybe every third year uh but we really look at the age of the of the fleet the average age and the average mileage uh and it's time uh to to purchase that next bus um the last bus we bought was two years ago and that was the special ed with the uh lift system in it this bus is a 72 passenger conventional uh so it'll be on on the routes daily uh serving our students 2526 school calendar after last
026month's discussions about commencement um it was noticed that um the 25 26 school year did not note commencement date uh so this is amending that and looking at the commencement date um we're going to move back to the Sunday afternoon commencement um every year we'll look at that as long as Sunday isn't on the labor or on the holiday weekend it'll be on Sunday um the the years that we have commencement on the holiday weekend we'll work through what day makes the most sense um and I agree with the public last time like Sunday is probably the least amount of conflicts so um so we'll keep that we'll bring back that practice of Sundays item I we have um this is kind of cool combo band and choir traveling out of state to perform at
027Walt Disney World that be February of 2026 um it's cool because it's both groups going right so some kids do both they'll be able to participate in both and then if they only do one they can cheer for their their classmates while they're doing the other so that's excellent for Jordan and Adeline to beting that for students okay good uh so item J I know we had Jess Taylor on the agenda to be approved at she's recommended for employment as our first assistant principal at woodlands so I see her here tonight uh and I'm trying to think there any else Toby Miller oh and then a salary correction for Toby Miller um through review process we found an eror we're for classified I believe there's just two uh employment of two substitutes and so they're
028um you know as needed um at will employees um that's it for the agenda items uh not on the agenda tonight is um with the Musical coming up here in two weeks uh last year the board purchased an advertisement uh sponsorship in that and it continues to be $100 and so I just in front of you board uh in front of the board members is the ad we used last year do we want to do the ad again and is this the design like do we want to make any changes design all right I think and then you um each board member will just contribute 20 bucks and then uh the next item I'd like to talk about is we''ve had a few meetings where we've talked about high school GPA uh We've as a
029group we've studied it we've got um input from school counselors from parents from administrators and really I'm I continue to wrestle with it because here and here on it almost seems like we're the anomaly where we are on a four point scale and we do not wait or add anything we are straight 4.0 so if you have a student who has a 4.0 they that means they got all A's or a pluses throughout their entire High School career um which is a major feat especially when we have students taking Advanced courses of AP and CCP um and when we look at our regional comparisons our DW comparable districts and really across the state of Ohio there are few of any other schools that stick to that straight 4 point GPA um on the flip side
030I agree with a lot of what counselors and school administrators said as far as when you bring in weights GPA weights or ads it creates a little bit of a game okay a pretty big game where some kids will play that game which limits them from taking a risk or it limits them from taking um an elective an enrichment um it impacts the Arts um and so you know there's hesitation to bring in a sort of a weight system um and then ultimately when you get down to it students compete and they compete at the next level or your institutions um and they go to um you know we have some that go to very competitive for your institutions and they're competing with everyone across the state and Across the Nation really to some degree
031across the world um so we need to make sure that when admissions officers are looking at our students information um they're understanding the full scope of the story and they're getting an accurate picture of how um most of our students do amazing work and it needs to be recognized um so what I have in front of you uh in front of the board members here is a potential uh middle ground in that we continue to maintain the traditional fourpoint scale and um we beginning with the class of 2026 so this year's class graduating their applications to college or admissions have already been done if we make change to their GPA it's really uh not going to make an impact um so we starting this with the next school year um but what we'd be looking
032at is number one high school credits earned prior to enrollment in nth grade are accepted as credit without a letter grade um obviously if they failed the course they wouldn't get the credit um but this that right there alone uh allows kids to take that risk so I'm an eighth grader I'm pretty good at math but am I mature enough to handle a high school math class as an eighth grader um I'm pretty good at Ela and my parents are pushing me to take a CCP Ela which you can do in seventh and eth grade um but maybe that student then has reality and it's like yeah you are pretty good you're just not there yet and so they come out of that course with something less than an a right now that lower grade
033continues to impact their GPA for the next four years um so this would say hey go ahead in seventh or 8 grade take that take that advanced course take that challenge see how you do and as long as you get a a d or better you're going to get the credit but it's not going to affect your overall GPA the next so are there any questions about that one all right so the next would be um not weighted GPA but add-on points and this is the system that we used to have prior to eliminating it for these add-on points and so add-on points will be awarded for AP or college credit credit plus courses uh within the following departments English Math Science Social Studies so again y AP y CCP those are courses where the
034curriculum is set by an outside entity and so theoretically AP in hon is the same rigor as AP in any other Ohio institution just like college credit credit plus taken in hon is the same rigor as in any other institution he's talk talking about honors classes that curriculum set by our staff internally and there could be differences between our honor programs and another District's honors program I would argue AR be more rigorous um but really staying with those two of AP and CCP um and in those core subject areas of English math science social study the add-on point would be just for taking the course well that you passed you get 0625 added onto your GPA so if your average GPA is a 3.0 it's now at 3.06 um the max add-on points cannot exceed
0350.50 and students can continue to take the advanced coursework without the additional points added on so again if you do the math 0625 um how many times do you you know how many courses is that before you get to five that's eight courses So in theory if you take two English two math two science to social studies of AP or CCP you will get that additional five so that 3.0 student is now 3.5 the 3.75 student is now 3 or sorry 4.25 um these add-on points are added to the students's average GPA uh and the summation is reported as cumulative GPA and then finally Grant I was kind of laughing with Grant because this wouldn't happen but add-on points are not included for extracurricular activity GPA requirements so you have to have at least five
036passing grades and a GPA 1.3 which um I don't see many of our most of our students don't have that impact at all um but if they're taking these Advanced course they really don't um and so then just adding or continuing on um well I guess first are there any questions about the addon factors so if you are a 4.0 student but you have eight add-on classes the highest grate correct y yeah so it's not going to be a 5.0 or 6.0 know which some districts the kids get that and that just seems over like to me that's right it becomes so arbitrary so I like at least start sticking with like Po curriculum and it's going with some standardized outside entities that curriculum that would be across districts or even Across the Nation um
037I did have a question I remember there being references to like something statutory with regards to credit CCP is it just that if we do weighted or add-on for any others that that also has to receive it or it didn't like spell out specifically what we had to do for CCP no that's correct so if we add if we do addon or weights for like an AP offerings then we also have to do for CCP so um yes I guess my other question is in the past the I think the reason we went to the model we're at now you know the the model is because of gaining the system as you were talking about of students taking CCP classes that really weren't that vigorous um do we have the ability to monitor that more
038closely or you know I don't know I I don't know that there's a way to get around that but so I would say right now with the system we have students could still say I'm going to take a BG fire um yoga class and that counts as a high a CCP PE credit and so they get the credit they get the college credit and that's that's allowable uh same with art instead of taking an art here in our high school I'm going to go take a CCP art and I'm going to get that additional college credit um that exists now and I think our staff offer High you know we offer High um engaging activities and and classes that it keeps kids here in the building with this proposal those programs still wouldn't get the
039add-on points because they're not part of the English math science department so I don't think it would exasperate or extend those kids who are taking those opportunities um you have some parameters there's parameters there's some protections so when when those students that graduate with 40 and above are we still recognizing them in the Kum lad system or are we going back to top 10% or how what are we doing so we're going to stick with the Latin honors recognition system so again that Kum lad would be if they're um 3 3.5 and above magma Kad if they're 3.75 and above and then Suma L 3.9 and above so we're probably if I had to guess we're going to have more kids in that sum SU um but uh but they'll all continue to be recognized
040at that level so they're playing a game against themselves not against their peers so yeah so again this isn't a recommendation for tonight this would be um continued study I I do want to continue to talk with the counselors so that they understand what what this all means and implications and make sure I'm not I don't have a blind spot that I'm not seeing um If This Were to become recommendation it would probably be within the high school handbook that is anticipated recomended in April so that's we'll see and if it's there I'll point it out so there's no secret question yeah when you said we had the addon point system before was that with the same add-on amount and cap and stuff or is that a new change did not have the we genuinely
041appreciate you revisiting this because you know we kind of left it at like call the admissions office and tell them you know to take a look at it got tell you I'm out there doing it and my kids out there do make it should have yeah and I would say I've written a few letters of recommendations this last month and as I'm writing and I include the students GPA I'm like you know I know that's a really high and strong GPA the ad reader of that might not understand like it's on a true scale they might be getting others that say the kid has a 4.25 a 44 I'm like that's just a dis that's a disadvantage for our kid so um so yeah I think trying to find a middle ground that doesn't um
042you know just create like happen stance on everyone's getting GPA inflaters um but something that's meaningful would be good so um the other the last item that not on the agenda is just uh today in the mail I received this uh sort of update from the Blue Ribbon efficiency committee so as a reminder the Blue Ribbon committee was formed at the um was created at the direction of the County Commissioners and they're really charged with reviewing uh the way that municipalities townships cities schools and and others operate and consider ways that there could be cost-saving measures as well as um increased Service uh offerings and so um I think in the paper they've done a lot about talking about the shared service of 911 you know Safety Services um but this was given a good
043uh kind of update and then on the back of that I just want to point out that they have a few more meetings there's one tomorrow um and then but I want to point out that on Tuesday the 15th yeah they're all during the day on Tuesday the 15th um the topic of disc discussion is education the meeting starts at 10: a.m. and it's going to be held at the mcor auditorium so working with uh Mr dowy he's working with his teachers they're all going to be doing some sort of field trip activity from about 9:30 until noon um so we're not having the public in you know violating school safety um but we're we're able to host that uh I've heard some of their other offerings that were at like public libraries and things
044like that the venue just wasn't big enough so I I talking with the blue Rhythm leaders I said hey we got a 500 capacity we'd love to have you guys there um so that's Tuesday April 15 10 a.m. the topic is education but and I want to give you a shout out because I don't think a lot of that answered the call to the invitation and it was brought up in a couple C being repres yeah so uh talking with one of the chair persons he said I need three things from you I said okay what goes I'd like to be at McCormack I said okay we'll figure that out we'll get it done said um I'd like for you to bring your superintendent and treasure friends I said okay I'll work on that too
045no problem said and then I want you to help kick us off like okay so apparently I'll be kicking us off but but when I shared with the superintendent some of them were a little reserved they said look I don't want to get the politics I said well I don't either but I want us telling the school story I don't want someone else creating The Narrative so um I hope it gives us the me the opportunity to tell the school story school being more than here but you know there's I shared with the blue R committee like there's already a lot of ways that we collaborate and we do cost saving measures nor all those North Point Services is a great example um and we're always open to talking more so I look forward to
046the opportunity I look forward to the conversation um and really in the spirit of it with my philosophy that one hereon philosophy of you know resources are limited we need to be strategic with them uh there's alignment so I'm good with doing that that work any other questions um I need a motion for approval for items under Section 5A second discussion congratulations thank you for stepping up she's agreed she signed a contract we're just approving it all right uh Dr Lefay Mr Rager yes Mrs heartley yes Mrs Mass yes conations yeah and I was just add Jess has been with Kiran as a teacher since 2014 yep and prior to that she's a alumni so she's a graduate uh I think she has a relative that also works for us too uh no but really
047the candidate pool was strong for this assistant principal posting we had a lot of interest I anticipated people like Jess from the from the classroom level that are looking to make that first admin opportunity we also had ex like currently serving administrators who were looking for something different for a change so um throughout the process uh it was kind of a rigorous process yeah uh she continued to rise the top uh at each one of those levels uh each one of those steps in the process uh her knowledge of um behavior management and being able to support staff and students with that as well as uh data mining or student growth and performance uh definitely excelled her in that candidacy and we're excited to have her up rolling here yeah uh so for number 9A
048uh discussion first reading of policy so these are sort of the long awaited uh policy recommended changes from osba uh typically it would be February they got it out uh early March so here we are for a first reading uh I can read through all of them but uh I would just kind of point out the new policies promoting parent involvement so that is that parents rights um C eight um that's the policy that's coming out from that purchasing procedures uh it's really just updates there wasn't much on updates other than oh it's been a little bit since I looked at it uh the number of vendors we have to get quotes from based on the threshold I think really those processes we've already been doing yeah we've already doing them now it's just officially
049in in the policy then the other new I'm saying this new policy for us it is is this release time religious destruction we spent time talking about this listening to the community both sides um at one point you know as a board decided to retire that policy now the law brings it back as being um instead of May it's a shall so we have to have it um so if there's more discussion I think looking at other districts around us and around the state um they're making sure that the policy aligns with the law but also holds uh the school day as intact for learning um and separation from church and state as possible within the law so I don't if there's more discussion about it y i an article from Columbus City Schools um
050they first adopted the policy for release time for religious instruction in 2015 and so they are now updating their policy um this is their quote out of concern for coming back with a pile of gifts from the sponsoring entity and how that could be disruptive to the classrooms and the educational experience they did opt to include the language um that says participating organizations must agree not to provide students with any materials snacks clothing candies trinkets or goodies for their return to school and I I would like to see here in some schools add that question on the policy too I note with the transportation and there's language in here specific that of course the transportation to and from the place of instruction um is the responsibility of the sponsoring entity parent or student but that
051there's note in there that it includes transportation for students with disabilities is there any um I guess I'm trying to think through and anticipate if there is an instance of discrimination uh where a student with a disability is not afforded Transportation uh what what happens what's our role in that um because it's specific speically spelled out in our policy makes me think there's you know that it does fall under the legal obligations that we have uh I I don't know what happens are we is there some sort of action that we take as a school district to ensure that a student is not being discriminated against meaning do we sever an agreement with a sponsoring entity who does not um uphold and help us uphold that or do we have any sense of that I
052just think it was interesting that that language is included in there yeah that's specific of it yeah I guess I'm going to have to research it and find out um because we're not necessarily like forming partnership agreements with parents are going to send us a you know excuse my kid from this time to that time note and so long as a person that's picking him up is on that emergency med release him to that kid um but yeah if that if that outside group says hey we can't help the kid in a wheelchair what does that come back to us I'll have find out and I would say the other part with the policy at the bottom that is scratched is that um talks about background checks and so um while I think background checks
053are good all of our employees have background checks with BCI FBI and all of our volunteers are screen um I don't necessarily want to get in the business of monitoring other people's volunteers um so that's why item one was scratched um and I think parents need to be aware that these individuals that are providing this service um they're not affiliate with the school um we don't know their background as far as the school they I'm sure they're all but we don't know so um whereas when they send their kids to our school all of our employees whether it's bus driver custodian Food Service teachers administrators we've all passed criminal background don't have a record I know the language in there does say that the entity is not permitted there are certain people they've been convicted
054or pled guilty to certain offenses that they they shall not be employed or they should not be serving and again I guess my question comes like and what do we what happens if they do and comes to our attention you know again so like I find it interesting that that language is included in our policy as a district it it need implies we're supposed to do something about it then and take some sort of action but the policy doesn't spell out what that is that part of the policy is optional permissive we could just take it out so it doesn't create a potential liability for us I guess I just as the question of you know if possible um I know this comes from folks who specialize in drafting policy based on you know current
055new or revisions to existing state and federal laws so I guess maybe my question before we not do it it's always safer the better um but before we not do it I just want to understand the expectations of us yeah we work okay I was curious on the kind like the logistics of it like I don't know if this is something that's more like in the handbook or would be in this policy but say they returned late or something for whatever reason but you know how do you assure like the students that are you know their class continues on in of waiting for five 10 kids or like I mean is there anything that would be in here is that just like a hand type thing or they get a is a party policy I
056don't know it's kind of like there's a lot of interpretation on that and like the bigger theme of the question is like so if someone an outside violates the poliy what's the rec that's kind of all three of the questions kind of tie back to that right so let me find out kind of many because then it comes do we have latitude to say whether like a certain right is okay or not okay which is not in this policy but it's again it's kind of a strange thing that the legislators would include language like this and put you know some power on our governance of this policy without really anything to like back it up are you talking about that kind of um I think for yeah right I was surprised when I saw the
057legislation come through and they included that you know we could demand background checks is kind of like what but we don't contract with the so like why are we getting into that of like who their employees are maintaining with that just seems like a lot surise right we're not supposed to have any administ policy just raing the kids but if you have one right if there's issues with continual disruption to class kids get lost you know like things happen I mean what it's unclear from this from the law from polic what Our obligation is what we could do about it and then the other policies are revised policies so existing policies that are revised and these changes are based on legislative changes and then recommended so um I don't want to say nothing insignificant because
058they're all changes but don't I don't no I mean it's in the public cont u n is funding allocations so programming and services uh so it was December that Mike and I brought to the board the white paper that was we co-authored and then we vetted it with the finance committee um and then we brought it to the board as far as you know this can help start telling the story of what we're doing with the additional revenues from the 20 mil floor uh factor that has increased uh some property value um taxes for individuals and increased revenue for us so really uh you know there are some items from that white paper that I think additional conversation need to happen here at the board level as Mike gets ready for his U May forecast
059if those you know depending on how those conversation go that might make an impact on um that forecast so the first on the list there is restore High School Bus we just did that tonight so um but you know that's one that High School busing went away after some uh failed operating levies and it's now been restored um and I think we're doing it in a cost effective way and working with parents and getting it done uh the next one there is suspend is pay to participate so after those two operating leves failed pay to participate was instill was installed uh or implemented and I know that's always kind of been a Thor in side of and the board and the community um so Mike has some of the numbers he can share but it's
060really disgusting do we start looking to for the next school year do we suspend it do we not have that Fe collection so yeah so I went back and looked over the last three and I did up through December this year pay to play um is roughly 38 to $40,000 a year is what it brings in are you are you typically fully collecting the the pay to play amounts or are there outstanding balances I I don't believe there's any outstanding balances for for pay participa I I believe we're collecting all that for for the athletes that participate this this is one that P participate was something that existed before I got here and when I first learned about it I scratched my head a little bit in that uh the fee is $125 and once
061you pay it once you don't have to pay it again so everybody hits that cap but there wasn't a carb out for students who are eligible for the free lunch program so school fees where you have to pay for textbooks or supplies for class if you're a eligible for the federal lunch program those fees are waved pot participate wasn't and so um so if we were kind of in the middle ground would be like well let's let's add that waiver but I think we're at a point where we can just suspend it for all you know even with the pay par that went to the district and help offset that every year in the spring we have a deficit in the athletic budget that the general fund has to fund uh that helped lower that
062uh there are still fees that Sports uh impose and that's to you know pay for uh various social activities that go along sport some equipment and you know Jersey not Jersey like warmup outfits you know those types of things um so this is really talking about pay participate that the district is collecting not those other things that um I know working with boosters the boly aison and the director of activities Athletics we're working to get our arms around that better um I still anticipate some fees are going to have to exist because those team meals and those kind of come you know they gotta be paid somehow so so we're not doing it tonight but it sounds like in April we'll come in with suing for next um okay number three we used to be
063a pay member of the hon joint wreck uh we no longer are we're still a member um and something that was cut during that time of two operating L didn't um we did some good study on that we had a meeting almost 18 months ago or two years ago now Jody you and I um and the treasure at the time and we came together we kind of shared ideas the original Inception of it here on joint R and the benefits that it brings the community as far as uh being able to do things broader than what one individual eny can do you know uh some of those examples would be uh the concrete sidewalk that goes from the pedestrian bridge over to Woodlands uh that was in part supported by the joint W some of
064the lights at the theorm soccer field were put in because the joint W improvements at B Park part joint um now I don't know where we sit today on this I don't know if the previous structure as far as fee assessment is something that I would agree to um in those meetings we talked about you know when it first H when it first went into a section it was about $20,000 and we had about 1,600 students in our district now last time it was paid it was about $50,000 and we had about ,00 students in our district so when you go down to like a per student amount they went from about $5 up to about $20 it's it's kind of a big a big swing um so I maybe it's something that continues need
065study um talk to much I just I think it's something that to study further because I don't think it's affected either entity negatively as far as I know um I just yeah I think it needs to further discussion inv or maybe it does maybe the current model works as far as we're members we don't pay into General pot but we do in kind Services right so when Safety Town wants to use Woodlands there's no rental fee for that when um a community group wants to use the mcor soccer field or the stadium there's no feed for that um just like when we want to use the Boat Basin for kindergarten graduation or the ice cream social there's no fee for that right um so um I can see us coming together with parks and if
066there's a big project and they want to engage schools because it's going to have an impact on the schools and they want us to partner with them some how you know financially I could see there being a discussion then but just to year after year continually put in I don't I don't think that's wise I think I think I'm looking back to right the work of the community with the committee and I'm seeing and hearing like thinking about how to we be inclusive so that's something that you know we'll take on with our debt load being inclusive committee and ideally you know we we do the walking at Woodlands as one example to be accessible for folks um who may want to have some access to athletic having another Auditorium would be amazing um we
067have that a for folks um so I think you know I think we're kind of thinking to your point like a really big picture and being mindful of how do we serve the entire Community not just our students with a big project that we're going to take on and I kind of agree like I think it would be better if they brought like specific projects you know to collaborate on or something than just like amount every year like the tennis cour contri because we have teams that play there or something like that and we did contribute to know the number because there was money carryover that was you know from Parks was some of our funds I think I feel like Township did take a refund or something but and then they ended up putting
068in more money for that specific project but there were some of our funds that were used for the ports so things like that I think it's probably we might end up spending more money than just giving them x amount of year because it's something that makes sense for the community but um that's kind of how um the next one on the list is expanding free lunch uh for all students um regardless of Eligibility um Chad and I have been talking with our food our food service consultant and it's not as easy as just doing it so um there are more restrictions and if if we become a freefor all district we can't require them to fill forms well we sort of need them to we back um so if that's really something we want to
069look at uh Chad and I would have to work more to learn more about it just so we're not violating uh the federal lunch program and now we don't get the reimbursement that that we expect so do we have an A idea of what it would cost or not quite yet because not sure if it would be administrated able to be administered in a way that would allow us to still collect the federal right so not taking that into consideration roughly I think it was about 280,000 we bring in now I think this is just me speculating here I think cost could potentially go up because everyone's eating for free then everyone's eating which means we're making more so the revenue side of it is around 280,000 costs to go up but then again so
070could reimbursements that's kind of where we don't know but Revenue wise it's around 280 on here suspension of school fees uh so again we already have that protection in for students who are eligible for federal lunch um school fees school fees um over the past three years have averaged um around $882,000 um there are late we are owed some on that but I mean on average it's about 82,000 a year and these are those General school fees that that when you first get your kids to whatever grade and you're like wait a minute I thought school was free it's not free you get the notices you haven't paid your fees yet yeah so U so by law those fees have be for consumable uh and I've seen some districts stretch that definition of consumable where
071uh the school issued device that the kid carries with them they get charged a fee because it's consumable technically uh and then the apps that get added on so like we buy apps that the teachers use or that connect teachers and students in safe ways um like schools are adding those fees on we I would say generally speaking we already undercharge fees on things that we could be so I'm saying we could be charging more but we recognize the hardship that it could ca for so we already low lower that um and if we turn that off totally do it for a year or two you turn it back on see that being value right because now parents jerk here jerk there and then the last on the list that I thought of based on
072white paper is allocation of funds towards Capital outlay Capital Improvements so um there is line on the forecast and it's been pretty small 10,000 a year um we could say let's beat that up so that as we get ready for this master facility project we have some additional funds uh set aside so that either we can get the project done that we want or with with the funding that's coming from other sources now we have some fund to do an enrichment of the project so really that question is if we want to do that and then how much is there yeah the only thing I can really think is if you remember based on potential bond issue we needed we did the cash Reserve policy so I I wouldn't have necessarily a dollar amount it
073would be more monitoring as long as we're in line with that policy we could look at the numbers that would be my only my only thought to it but yeah I mean there's a lot to do with facilities whether whe whe there's a bond issue or not so it's not it's not necessarily a bad thing it just seems like kind of a good measure for the district to be saving money in a capital outlay for a new building project it just seems responsible to me yes and I would say that those set asides wouldn't be enough to do the whole correct right but if it reduces the amount that we need to ask I think minimize that in light of recent increases acknowledging there's still a lot of ping legislation that could reduce the amount
074that we're collecting so it's some of these things are low hanging like pay to play at 38,000 we can cover that um but getting starting to talk hundreds of thousands of dollars then that's different if if the Law changes and we're not collecting that exactly I think that's a great point you can see how this all shakes out hopefully we're able to retain most of what we gained but Law changes could throw a wrench in that whole plan so so in the capital outlay fund are those funds put into an interest bearing account yeah they're it's all in Star Ohio okay so it's all star Ohio yep most of our funds are in Star there um we haven't met as finance committee for a while do we want to go through any of these I
075guess just what I'm thinking some of this like there might be a balance that we want to with like maybe we don't collect our small emergency fund for all taxpayers not just people using the school so you know all these fees are people using the schools immediately now they have kids in the schools which is great to take those fees down but maybe there's some balance that all the homeowners and property owners could you know maybe we look through as a finance committee on which ones make a recommendation or something I don't know yeah and I we're going to set the next finance committee I wanted to see how this shook out so we knew what direction we were going to go with it um but yeah we'll set that up I think it's a
076great idea and I don't even know how much that would be but it's just like maybe in that context of like is there something for both or or just the one or the other all right all you that's yeah I mean there's other IDE is there any new business this evening and we are not I don't have a I I think um the board will enter into executive session just the four of us that are here um to talk about personnel and contracts and um there's not going to be action um our next regular meeting then would be April 28th at 6 p.m. um and I'll just 6m I believe there's another softball so we'll we'll bump it again but we'll announce it Mr rer yes Mrs heartley yes Dr LEF this is math yes
077um I can just let sounds great thank youone thanks everyone for coming and then I'll you guys want to go I don't know if James is stay for anything but you guys can go in there yeah St [Music]