001All right. Sorry about the delay. We are here. Good evening everyone. Thank you for joining us. Those that are here in person and those that are joining us online, today is Tuesday, May 13th, 2025. It is now 608. May we get a roll call. Mr. Hill, Miss Falenberg here. Mrs. Jones here. Mrs. King. Miss Lee here. Mrs. Shelby here. Awesome. Thank you for that. We can go right into 2.1 minutes. The minutes of the special meeting of April 22nd, 2025 will be approved as recorded or corrected. The reading of these minutes will be waved. May we get a motion to approve item 2.1 second. So Miss Lee and Miss Faulenberg. Yeah. Any questions or comments? Hearing none. May we get a roll call. Mr. Hill. Miss Leak. I. Miss Stalkver. I. Mrs. Jones. I. Mrs.
002Shelbert. I. Item three, discussion items. We have Miss Cash present with us today. Good evening. This I'll call it on this. Okay, red too. Just get him out more there. Milk still is kind of hitting fly. Smooth. Just hold it. Just does not love this situation. Okay. Give him up here in a second. All right. Where's the you there? Thanks, Doug. Thank you, Doug. Okay, Doug with the assistant back. Okay, so I am going to talk about the launch of seclschools.org. It's been live for about a week. Um, I just am going to give a a quick background, talk about the goals of the website, and then show you a few things which I might have to go back there to do. Um, not a big deal. And then the next step. So, just for
003some quick background, um, last fall, we reviewed through three website vendors. Um, these are three vendors that are very popular with, uh, school districts. Um, we reviewed our current costs and our contracts and things like that. Uh, we gathered some feedback about the current website and then we ultimately selected final site and began the design process. It's a very long process to design a website. We actually didn't even get the pages to do the website until April 5th or 7th, something like that. So, we had about a month to actually put the content in because the design process is pretty lengthy. Um, and so I really wanted to point out before we look at the website, there were some pretty specific goals for the redesign and I when we're looking at the new website, I
004just want us to be looking through this lens. Um, one of the things our website really is a marketing tool and it kind of should be looked at as such. It is oftentimes our first point of contact um with new and prospective families um families maybe who even live in our community who are considering what they want to do with their children if they want to send them to public school or private um and also prospective staff members. And so that was really my goal um is to to make that first experience a really meaningful one um for those those folks while also maintaining that information hub for our current families and students and staff. And then um one of the other things about our old website was there was a lot of outdated information.
005So that was really one of my main my main goals, excuse me, was to update all of that information, get outdated content off of the website, lots of forums that were 10 12 years old. A lot of questions of do we still use this? Um, so it's a really good uh experience to go through and just give a clean sweep. And our old website also was not ADA compliant um in order to get it this such it would have been a pretty big overhaul. And so it was easier to just kind of let it sit for the rest of the year. And Final Site is very good at making sure that we are f uh ADA compliant, the color contrast, all all of those things. One of the things that will be something I'm continuing
006to work towards is getting rid of a lot of the PDF downloads. Those are often times not ADA compliant. Um and so putting that as native content on the website. We've done some of that and I'm going to continue working towards that. Um, so then I do want to I'm going to go back to the other side. I'm going to take was going to drive me crazy. Um, so I'm just going to kind of go through the website. Um, some things I'm guessing most of you had been to it. Um, but the things I wanted to point out. Um, like I mentioned the marketing piece of this. Uh, so you'll see um, some highlighting things about our district, things that make us special. Um, and then this proud to be an arc section. If you
007haven't listened to these videos, they're fantastic. They're very fun to um to put together. And this is going to rotate probably annually. Um, just people, students, and staff telling us why they're proud to go to school here. Um, and then obviously district news and upcoming events. But some of the things I wanted to point out here from a feature standpoint. Um, this find it fast. This is where all of our families and staff can go and just get where they're going really quickly without having to do a lot of navigating. when we were looking at final size, this was one of the things we said. So, we want this though. Um, and then these can actually be changed out pretty easily. So, um, right now purchase tickets goes to our athletics link, but if um,
008if there's a play or a musical, they use a different platform. We can put their ticket purchasing in here as well. Um, and then our families and staff kind of have their own sections here, so they can go and get to things that they need. Um, and then we kind of had to think about differently. Um, our old website was very departmentalized. We think about things by departments, but users don't always think about that and it's not always intuitive. So, it was really kind of rethinking how we do this. Um, and where we put things. Um, for instance, the about section in our old website was only found in the footer of our website. That was the only link to it. It's bringing that up. This is really important. We should be telling our story.
009Um, and then the YCL, this is these are the reasons people should choose us. They should choose to go here. They should choose to work here. Um, and then kind of the operations, the nuts and bolts you'll find here. Um, and then obviously bringing enrollment up and front and center because we want people to be able to find that really easily. Um, so you'll see that the navigation is something that people are going to have to get used to. It's a little bit new and different than what we were doing before. Um, but it it's really done in a way that um it it's inviting users who don't know our district and don't know how it operates and how it's structured to be able to kind of explore in a more intuitive way. Are there
010any questions about it? Um, as you've been exploring here, um, one of the things I want to do while I'm here is acknowledge some of the people who have helped me. Uh, Amber Weisebart in the CNI department helped me a lot. Um, she actually took on some pages and she's never done web before and she was like, "Yeah, sure. I'll help." Um, and she helped get all the curriculum instruction pages and really kind of rethought what that would look like. Um, Maline Dillo and my my um office helped get the calendar ready. And then Ryan Morton and um Ryan Morton really took a lot of the technical stuff. He um when they started speaking Greek to me, I was like, "Okay, Ryan, I'll help you go." I don't know if that makes any sense. So
011I wanted to make sure that he got that credit where it was due in back now. Okay. This is going to get old here. Okay. So then there are some next steps for the website. Um so we are going to be launching an app this summer. It will coincide with kind of our back to school communication. It is not something people need to download. If they want to they can. It came with our package. It's not something we pay extra for. So, um we're going to go ahead and launch that. We will also be integrating our Infinite Campus data with um with the the website. It they have a mass communications um platform called Messages XR Enterprise. Max MXRE. It is currently in beta testing. They will be launching it this summer. We are going
012to be a customer of theirs. I'm really looking forward to it. Um, there's some really cool integrations with newsletter capabilities and things like that that have hoping to move away from constant contact, which is something we pay extra for right now, and even some of our mass messaging that we use Infinite Campus for right now, I'm hoping we can integrate into um, MXRE. Um, and then this summer, I'll be conducting trainings for the building staff and departments. I'm going to give them some autonomy over their pages um, and letting them kind of manage those things. And then obviously continuing continuous improvement and updating information. I've been getting a lot of great feedback. Keep it coming. Um if you see something, say something and I will get it fixed right away. Um so those are the
013next steps for the website. And then you may have noticed I'm sorry this is really getting frustrating to keep walking back and forth but I'm going to pull up the branding um which is integrated here. So, I created some new brand guidelines and then I just I can use the uh arrows here. Um, so you'll see on the website that there was some new branding. This is um some new logos that we created in the fall to launch with um the to launch in with the website. Um what we were trying to do is we are keeping the A that is our athletics logo. We were are going to let that still be part of who we're excited about um this new branding. We heard today that maybe the teenagers aren't as excited about um
014this new branding. We heard today that maybe the teenagers aren't as jazzed about it, but you know, as a parent of a 14-year-old daughter, I try not to get offended when teenagers tell me they don't like something I've done. Uh they said it's it's it's good. So, I'll take that as a compliment. thumb. Uh so this is something um I am borderline cheap and so we are not doing a giant rebranding because that is very very expensive. Um so and since we are keeping the A as part of our athletics logo as well, we will start to put this out there as things need to be replaced. As we're putting a new sign up, um you're going to see it digitally uh replacing obviously everything that are currently exists. we will be replacing it slowly.
015Um we are not making giant uh investments in new logos and new branding. Um but as part of this that's actually not working still. Uh so this branding guidelines actually exists on the website. It's in the communications page. So some dos and don'ts. But we also um did the same thing with the school logos. We gave them some new logos as well. Oh, those are cute. Aren't they fun? Yes, the schools were excited about this. So we are rolling these out as well. um this month. So, this stuff will really roll out next school year um kind of fully, but we wanted to roll we figured it was good to just get it all out at once when the website launched. So, all of this is available online um through the branding guidelines. And if
016you need logos, you can request them. We're going to kind of try and keep a close lid on them just to make sure usage is is um being done properly while we get them all registered. Any questions for me? I don't have a question, but I just want to say job well done. Thank you. Um I I like I just say I have gone on it every day. Um just about just to finagle my way around it. Um just to become more familiar and I I can say Thursday, I think. Yeah, Thursday because I had time. I literally looked at ours and I had other districts websites up and it actually was good to see that we're in line with the way other districts websites are actually looking. Um, which makes it, you know, centralized
017information, easy access. Um, so like I said, even the f the graphics I was thoroughly impressed. So just kudos and thank you like like really thank you. I think it's a good job. Then one question I do have with the new logos as they're going out. We are letting everyone is to know that they are to use these new logos going forward. Yes. So we have I we actually sent out um cute little stickers this week to all students and staff. Um some of the only staff buildings haven't gotten theirs yet. Uh admin, service, uh transportation are getting theirs this week. Um so the new logo has kind of been announced. That's the district logo. Um, and we have announced it. I have been getting some requests for the new like from our different groups
018is what I'm asking. Like I know our band boosters, athletic boosters, that's going to be a overhauling for them as well with that lo. So I just want to make sure that it's easily accessible to them for them to change that as well. Yes. Go. I like I said, I'm kind of keeping a lid on it. I don't really want the logo files floating around everywhere. That's sometimes that's how they can get misused, which is no big deal. I I don't mind sharing them and I've kind of been letting people who've been asking know like I no big deal. I'll share the the files for you, but I'm not like putting the file publicly on the website if that makes sense. Um so I encourage those groups to let me know that they need them.
019Um PTA, let me know if you need the logos. Um, and so I will be dispensing them upon request and I can put a little note on the brand guidelines in a spit. Yeah. Thank you. Thank you. Um, I do have a question for the website. Um, for parents who had linked the previous website to their calendars, do they need to redo that? The calendars will not link if you had yours synced on your old calendar. That's a great question. We are using a totally different calendaring system. any um if you had like seclus I'm glad we don't have to say that much longer bookmarked the bookmark will redirect but the calendar links will not oh it's a very quick question but you can sync them from the new site okay perfect too okay and
020it's it's nice too cuz in the calendar the calendar's already updated so you'll see for parents open houses all of those things are ready to go already much more user friendly to look at as a like it it was so much easier to look at than the echo one. Yeah. Yeah. This I like this calendaring too. It's easier in the back end. We actually have syn have it synced to a Google calendar and so it's really really easy to manage. It'll be easier for those schools too. And there all the schools have their own so you can turn on and off whatever calendars you want to follow. Um so you can follow whichever and you can sync to whatever you know sync them to whatever you want. So if you only want green view you
021just go in and sync green view. I do recommend everybody follow the keep going with the district calendar and sync the district calendar as well because that's where our days off and our CD and start and end days are all just on the district calendar. If we put them in every school, it would just show up seven times on the calendar like aster like it like used. So yeah, right. And it look so much stuff on a calendar it makes it really hard to read. I'd want Apple calendar seven days. Right. And when there's just anything else that I can answer any other feedback right well thank you for your time as a thank you. Thank you so much. Question [Music] item 3.2. We've got Mr. Fuller here with the facilities master plan update. My
022people sound like a wine. E procco. All right. All right. For those of you who don't know me, and I think everybody in this room does, u I'm Lee Buller. I'm the director of business affairs for the South Dele School District. Um I am presenting on two things today. Um the first being the facilities audit and then the second being the facilities master plan. Um, if you recall at the last meeting I presented at, um, there were children from Adrian celebrating and then doing activities and my time got cut a little short. So, I just want to make sure I'm thorough with everything that's been going on and we take the time today to make sure that everyone has a thorough understanding of what we're trying to do um, with our facilities uh, over time.
023So, with that said, um, here are the goals for what we're going to try to cover tonight. We're going to review the process to date where we've been and where we plan to go. Uh we're going to look at the facilities audit briefly. Uh we're going to take a look at a concept for master facilities plans. We're going to look at uh potential four phases and then uh identify next steps. So um I'll give you a little background on the planning process. So I've been in the district nearing 25 years. It's coming soon I think in July. Um and over this time I've had an opportunity to see the district grow and change uh not only uh as in academics but also uh the school's uh physical structures themselves. And uh when I got into
024this position I did my own in-depth kind of audit of where I felt the schools were. And at that point in time, I went to Dom and Josh treasure uh superintendent and said, you know, I think this is bigger than me. I think we need to get um some people to assist with the project. Um and so they gave me the go-ahhead to start searching around and we fell upon two companies uh energy optimizers and Amaresco. And Amaresco we had partnered with previously for energy audit. So they were a good natural choice because we had the relationship. We felt they did nice work. Um so as we were preparing and providing them information to get started on their facilities audit in the background if you click on there or just go up to facilities audit
025organization uh two over your left to your right one more um I began trying to organize internally um different stakeholders responsibilities in different categories. So if you take a look, if you scroll down through briefly, there's 13 different categories. Sites and grounds, internal building systems, interior structures, common areas, educational spaces, safety, security, you know, and the list goes on. And then I tried to pair, if you scroll this way a little bit, you see if we take a look, interior physical spaces, Amoresco was looking at it, the maintenance department was looking at it, principles and teachers were looking at it, and then custodians were looking at it. So on that we had four different groups of people kind of getting their eyes on what the needs were in some of it. If you take a
026look maybe if you scroll down here briefly if you go to Sundue um no not sun go to Roland or athletics maybe athletics you can see that everybody put in uh different things that they identified across various domains. So internal physical interior physical spaces, common areas, educational spaces, safety and security. And then there's other stakeholders outside of the school buildings like athletics uh had an opportunity to uh input what they thought along with transportation or uh technology department, transportation, etc. So uh in addition to that, one of the larger stakeholders because they're people in the buildings or the head custodians. So they got their own tab and if you click on that facilities audit it should Oh the four domains. Hi maybe if you click oh yeah facilities auto. Maybe that's the right one. Yeah
027try that one. Yeah if you click there it should. I don't know why it's going. Well, I see what you I have an incorrect link, but I I will say this. If you go to each building, uh the head custodians were very thorough because they take ownership of their buildings about what they see as deficiencies and how they can improve. So, those are some of the things that I was doing in the background in the months of October, November, December as uh Amoresco was gearing up, getting their engineers ready to come around to the district. Uh so if we go back to that uh master facilities third tab over yeah um they conducted the audit and Amarosa conducted a a full facilities audit at no cost to the district which is fantastic. Um they put
028an emphasis on the school buildings with students but then also looked at the business office administration building itself. uh and each uh building received a letter grade in the spirit of education. And if you go to the next slide, uh skip to the next one after this, it gives you a summary. And this summary kind of puts a a grade next to each one. And if you kind of average these out, you're going to get about a C grade. So you take your A or A minus from Adrian and your B from Sun View and you combine it with brush and we're at a C. And and the question becomes, are we satisfied with the C and are we a C sliding to the letter grade I don't want to say or are we in
029a position in a place to move up and get our buildings in in a better place for the next foreseeable future. So um see if you can go well is there a link to the audit recap? here. Let me grab something real fast. Yeah, we'll try that. Um, yeah. Well, I'll I'll talk about this for just a couple minutes. So, I short changed your last presentation on this. Um, and that's okay because the kids were more important, right? Um, but this is the facilities audit presentation and it gives you the square footage, the size of the building, the amount of potential upgrades, and it just shows some pictures of the stuff that you don't necessarily see as a community member or board member on the regular, but this is like a picture of part of
030a boiler system. Uh, and so we can just kind of scroll through. Uh, also you'll see as you scroll through there's various um roofing diagrams with whether it needs to be a replacement, a restoration uh or a retrofit. Um, so if you keep going down through, it's eventually going to get to a slide that I'm going to this. Nope. One more. One more. Keep going. Keep going. And keep going. Right here. This one is important to me. Maybe not to everybody, but I'm more of a spreadsheet guy. I like to look at at data. And so what this does is it gives me a lot of information um from uh the spreadsheets that Amaresco provided and put them in one spot. So you've got replacement cost, the school, the age of the building, square footage,
031uh the amount of square footage uh as a part of the entire district. Like for example, Rush is huge. It's almost 40% of the school district all in one place. People don't realize how big it is. uh the property acreage and the property acreage as a percentage of the entire school district uh the upgrades that were identified through Amoresco and then the percentage of upgrade totals gives the grade that Amoresco did with the number associated and then it gives what to me is a very important number. It gives me a fund allocation target and this is a combination of two things. It takes the size of the building or percentage of the district along with the percentage of upgrades. So brush for example is 38.2% of the entire district in size and deserves 43.93% of
032the upgrades as per Amaresco. So if you take those two and combine them together gives you a fund allocation target of 41.6%. So as we're putting the phases together we should be allocating about 40% of our funds or upgrades to brush right where for example on a smaller scale you've got Sun View who's at the grade of a B. um they're only 5.3 5.36% square footage and they only need 4.3% of the upgrade. So when we're looking at phasing uh 4.87% should be allocated uh to that building. That is wow. So if we go back to the Yep there. Uh what this takes us into is the master facilities plan. So now we're coming to you with a proposal of phases based on input that we've gathered um and documentation that we've received uh to
033kind of equitably and accurately target needs um I guess that's the best way to put it based on needs and urgency and and how they need to be done. So what we try to do is meet the target for those fund allocation targets to put together the phases. Now each phase doesn't meet the target allocations but if you take a look at across four phases they will. And I think I've got a slide to show you of that. Uh but there's some goals or some overarching principles of what we're trying to do with the master facilities plan. So, we want to update and then maintain district buildings to a high standard to allow for quality education and comfort comfortable environments for uh students and staff. Uh we want to implement a strategic maintenance schedule to
034prevent premature wear and system failure and extend the usability of facilities, avoid costly emergency repairs, and allow for intentional decision-making about long-term future of district facilities. So there's times, this is like an analogy, but it happens to me, right? If you're forward thinking, you can get refrigerator 40% off at Home Depot Memorial weekend sale, but if it fails on you like January 12th, you're buying, you're paying full price and then some, right? Because you're stuck. And I feel like as a district, we are sometimes paying full price and more because we've waited for the product to exceed its life and then, you know, we're scrambling to pay extra. And so my goal is to try to get ahead of that. Uh sometimes you pay a little bit more now, but you're going to save money
035in the long run. Uh so then allocate resources efficiently to ensure a balance between short-term needs and long-term improvements for sustainability. monitor or improve energy usage to optimize efficiency and reduce cost over the long term while possible and then engage in transparent communication with students, staff, and the community over time. So even your best laid plans change and so it's difficult to say we're going to do exactly these things because then you're held to well I thought you said you were going to do this not knowing that there was something more urgent that comes up in the meantime. So, I just want to let everyone know that, you know, 100% this is the plan that we'd like to pursue until something more pressing, you know, comes along to maybe replace or adjust the plan as
036necessary. Uh so, our goal is to get these phases in motion, but the speed at which it occurs is going to be dependent on the buyin from the board and the community. Uh and so if we get that buy in, we can move faster through the phases to get the work done. If not, it's going to be a more lengthy process because we need, you know, funds to do the work. All right. Next, um so phase one, uh we're going to address uh what we feel are some of the largest needs. Uh in my first presentation, you know, I think there was a thermometer or a temp sensor with a classroom over 100° in the winter uh because we've got valves failing. And that's not just one room. It is a lot of areas around
037Brush High School. So, we want to make sure that comfort issues are being addressed. And it's expensive because some of the things that we're replacing don't exist anymore. you know, they're like 1920s, 1950s, 1970s. So to make those upgrades is expensive and then uh addressing u pressure, addressing water penetration issues at brush. So we are not currently utilizing the third floor brush. It's about 4,000 square feet, you know, and if you value square footage monetarily at, let's say $200 a square foot, you know, that's $800,000 that we're not utilizing year-over-year, right? So, if we can bring that square footage back online, you know, we can do things with it. Uh, so there's certain things that are are keeping that from occurring. We've got water penetrating. So, we've got this really beautiful um sandstone rail that
038kind of goes along the front edge of of brush, but then it creates a shelf and then, you know, over about a hundred years now, it is starting to crack that sandstone and work its way into the mortar joints and then it's starting to leak down the wall into classrooms. Uh and then we've, you know, there's the Koopa and the bell tower, clock tower. Uh some of those things are are leaking. So the square footage for the third floor we're really not utilizing. So one of our goals is to cure some of those uh water penetrations and then in doing so we'll be able to utilize a square footage at on the third floor which I think would be a good use of space. Um and then also we've got some failing roofs that are
039currently at times not all the time but at times displacing students. Uh and so we would like to work on some roofing areas at roll into memorial. The good thing about this is this is the smallest phase monetarily. It is a phase that we don't need to go to the community for. It's a phase that was created out of being prudent fiscally with our money and it's leftover funds from our previous PI. So we can use that to um work on these projects. And then phase two um the remaining phases are around 14 million each. Uh the priorities of phase two would be to uh renovate the performing arts center. We've currently pre-performance had some issues with that um that we're trying to address and we're trying to keep it open and usable uh in
040the short term, but it desperately needs attention. And then um we have space concerns in the lower K3 buildings and um we are hoping that renovating Southland and utilizing this preschool will create space for preschool but then also potentially open up space in the other buildings by moving preschool. Uh and then third and that is prioritizing other district facility needs uh just to try to be fair to everybody you know because those two are related one specifically to brush one to south and in phase two what could we do so we try to do top priorities uh with that remaining amount for phase two then in phase three uh we went back to an HVA focus this is stuff that's not pretty behind the walls but it's it's old and looking at boiler upgrades for
041brush Sun View, Memorial, and Green View. Um, and then districtwide tuck pointing. Uh, and with those boiler upgrades can come like piping changes. So, a lot of times we've got piping chases or tunnels that carry it and a lot of that stuff or some of it may be galvanized piping and it corrods over time and gets smaller and smaller and smaller and eventually seizes up. So, uh, that's a big cost also. And uh just the funding source for phases 2, three and four are dependent on you know the board and voter approval. And the last uh phase four uh role in boiler plant replacement in Adrian HVAC upgrades uh districtwide roof replacements, retrofits and restorations um from all those roof roofing maps, elevator upgrades and replacements uh district-wide uh priority for exterior door replacements and
042then uh districtwide interior upgrades. So like antiquated flooring, um carpet etc. painting ceiling tiles etc. So things are are looking better and so those are the phases and uh next steps are to continue to engage with stakeholders board approval uh of the levy for November uh create a master facilities plan website and begin working toward implementation of phase one. And the only other thing that I thought if if I can get this to work for a second, maybe it will or it won't. Nope. Maybe I'll just pop back here for a second. This is [Music] the So this is the facilities audit and and this is a pretty cool document if you like spreadsheets. I'm probably the only one in here likes it. But Josh oh man um but what you can do is you
043can go by building like let's say we want to identify Come on. Maybe it's not a cool document. All right. Well, it is not want to cooperate at the moment, but what you can do is you can tease out all of the information by category, by building, by which phase. Uh, and so that it really becomes usable at that point. I think there's like 200 some items. Um, and there's some items that are listed in here that haven't made the phases yet. Uh, and then last thing, maybe this one will work. This is just I asked MR resc to do this and I just touched it up a little bit but when we take a look at our our fund allocation targets and where we are through four allocations so phase one through phase 4
044you see it's not always balanced right so brush memorial and wool and get a little more love at first but by the time you get to the end uh this is where our fund allocation target is and this is where we're netting out through four phases. So you can see there's a pretty nice balance that we're hitting the needs where the needs are. Any questions for me? This is impressive. I thank you. Thank you. And it's collaborative effort. You know, there's a lot of people, engineers, uh, uh, everybody. Everybody in the room. It's It's definitely not me. I'm just trying to steer everything in the right direction to make uh the district a better place. I couldn't tell on the last spreadsheet cuz my site's not that good, but um as a taxpayer, it would
045be helpful for me to see, which you might already have this column in there, um what the life cycle is for these systems that you're replacing. So that I know, for example, like you have a 30-year warranty on this roof that it's going to be another 20 to 30 years before you have to come back and ask the the city for money. Do you want to talk? Yeah. The nice thing about this, this sets us up. So, when we're talking through the phases, um, we've done a nice job of setting up the TAN, the current PI funds that are tied up in Amoresco that they're staggered enough for like a 10 15-year um, staggering. So, we should have funds because when you see that $14 million, we get roughly about about a million dollars each
046year. So, we're doing this as a like a long-term thing by trying to chunk it out and get, you know, do do big projects faster. So, when you see that 14 million, that's based on what we feel we can get. Similar with the Amoresco project. We took a uh what would have been probably a 10-year project if we would have chipped away at it, knocked it out, and so we make payments on it when we receive the PI funds each year. Nice thing about that is is those finances financing are getting paid off. It's freeing up and they're kind of staggered. So that's why when we talk about phase one, phase two, it's set up almost perfectly. Um like we have a tan that's going to be paid off probably in 30 31. So it
047sets up that would be phase two and then kind of it just keeps kind of doing that. We pay it off and we also look at uh what the current market's doing with interest rates, things like that. if we can do an earlier payoff. We I mean I just did it with the TAN I want to say four years ago. We did a refinancing on it. Got a better rate. Was able to pull out a little bit more money towards a current project at that time. Um, so we're always looking to try and cut the time of the the investments or the the financing short. Um, while also trying to get the best rates and things like that, while also obviously we know, um, the longer we wait, if we were to just chip away
048at this year to year with the money we receive, we would never get ahead. So to be able to do these big projects and kind of chunk off and check off big pieces of the list. Um that's what I really appreciate with with Lee put together because it really puts it it paints the picture for what we we can do when we finance properly and just kind of stagger everything out the correct way. Anything else? That's all right. Thank you. Are you so with with our presentation here, if you go to our current new current website now, um the master's facility plan is under construction and with your guys' Okay, we'd like to start building that based off of what you what you saw today. If that's something you're comfortable with, cuz we want to
049be able to paint that picture to people because we're not hiding behind anything. and what you see is the what you see is the truth and the forward thinking and and the plan behind it and to give people access like every time they want to have access they shouldn't have to call to the treasur's office to ask for some of that stuff could be readily accessible and they can see that yeah I think it's important that the community knows you know these are the plans and we we're working with uco and have you know farsighted view of these improvements. What's up, brother? You know, I'm all about being transparent and so it just offers a level of transparency for me and if we put it out there and everyone is able to see it like
050as Sandra see it, it does limit those questions. We're not hiding anything. This is honestly what we have. It's transparency and it's not doing the plan justice if it's not out there. Exactly. Um because I think when you're always in damage control, people assume that you're you're not taking the money and putting it correctly. It's just you're I don't want to say throwing money away, but you're you're continuing to adjust the squeaky wheel. Whereas this I mean this is a valid long-term plan that isn't I mean we might have four phases on there, but as the phases work through, you know, you probably skip another phase in the back and you probably just keep looking at it. This is a model to continue for years beyond the phases as well. That's good. And I think
051what Josh said too that you know him and I have been transparent about throughout this whole process u with these dollars and the way we can finance them and stretch them out and with that TAM coming up like he said this is really setting us up for the next answer your question you know from a community member. This is setting you setting them up for the next 20 years, right? Right. When it when it comes to PI dollars. And the nice thing about it is that if the phase one on there that is from it's actually from Emoresco, the HVAC project savings. So, who's to say that we won't be able to speed up, you know, or or do more than the the 14 we're looking at? we might be able to do more based
052on cuz they give a range and typically we're looking at the top end of that range just to be safe and it's why we come in so much lower typically. Um which you know I appreciate cuz that's how I forecast too. We know that. All right. Thank you, Mr. Fuller. Yeah. Uh uh item 3.3, Mr. Hill, the 5-year forecast. Yes. Um, I did send it all out. I sent it out to you guys. I will work through the summary. Um, really highlighting obviously the the May update is usually just that it's an update and it's not as in-depth. I will tell you this is probably the the most amount of work I've put into a May forecast in a long time. So, um, and I'll explain as I work through um, so first part of
053it, general property taxes. uh 73.29% of your overall revenue. This one was a frustrating piece this year. Um I will say because with the new values, property tax values coming in late. The county the didn't get the bills out till late. It put behind collections significantly. So I was projecting uh based on our inside millillage a slight increase for a half a year collections for this year uh of about 500,000. It actually came in $500,000 lower than the previous year because of the timing of collections. Now, we should see that in the first half of next year as long as the collection percents hold hold solid. You'll see I kind of pulled that back a little bit though because I have concerns um just based on the timing of the the bills going out and
054everything else. So there is I I am cautiously optimistic optimistic of the first half of next year's property taxes being higher because it's the balance of what should be due. Uh so for the current forecast it is uh we collected 49,997,525 for the general property taxes. Uh as I said 2024 we collected 50,484103 Um, so that being said, I am projecting 50,509492 moving forward for 26 and beyond. We should see at least that much of a bump, if not the balance of what we were expecting to receive this year, this this second half. Um, so then item and and stop me as I go if you have questions with each little pocket. They all have their own different nuances this time through. uh unrestricted grants and aid roughly 7.4%. Um keep in mind when they
055do this, this is the foundation payments. No increase or decrease is assumed for the future bianium budgets at this time. Obviously, we're still working through all that. This could go a number of different ways. Um but based on uh the previous year collections, we are coming in uh at roughly 5,46,327. And that is based on how the current foundation payments are trending. Uh within that number, it does have the casino taxes in there. Uh we actually saw a slight dip from 28,000 and some change to 205 and some change. Uh restricted grants and aid. This is the restricted line items on the foundation roughly uh 4.02%. This is your English learners, gifted, economically disadvantaged funding, career tech funding, and uh the student success and wellness funds. The estimated funding total for this is 2.7 million
056and no increase is assumed for 26 through 29. Obviously, same thing. The bianium budget could impact these lines and more than likely will impact these lines when it is settled. Uh the state share of local property taxes 8.45%. 45% of overall revenue. Uh this line has a direct correlation. It ties back to the general property tax line. This is going to be where your homestead and rollback reimbursements um where the the state reimbures for those discounts that they'll flow in. The uh we estimate 5.7 million for fiscal year 25 with no increase assumed for 26 through 29 due to seeing what's going to happen with the banium budget. Uh and then the final line for revenue, all other revenue 6.05%. Uh you'll see a slight decrease from estimated revenue, 4.1 million compared to what the
057district collected in 24 which was 4 million primarily has to do with an increase in Medicaid and income tax revenue received. Uh this is steadily decreasing due to ti this is where our interest earnings flowing to. So this is going to decrease based on as our monies get smaller our in our interest is going to get smaller as well. So it assumes that. Say that again John. So as our dollars are getting smaller you'll see throughout the forecast obviously we're chipping away at our totals and our overall revenue or overall balance is getting smaller. Well obviously you can't get you get interest based on your balance. Okay. Thank you. Uh any questions for revenue? No. Okay. Expenditures. Uh first line personal services. Uh roughly 54.79% of expenditures. Uh this the personal service updated estimate for
058fiscal year 25 39.2 million. uh you know the typical uh 5% is assumed that's having to do with uh steps and uh cola costs that are built in with contracts that are settled. Uh that is all the way up through 27 where our contracts expire for 28 and 29. Only this 2% step increases are assumed for that total. Uh item 3.02 employee retirement insurance benefits roughly 23.78%. Uh the estimate for fiscal year for this is 17,15,848 and this includes all benefits for current staff. For 26 through 29 uh we've projected individual increases to each of the sections which work out roughly about 7.6%. For the purchase services 13.45% supply and materials 3.85% 85% in capital outlay, 76% of expenditures. For fiscal year, the balance of this fiscal year 25, you're looking at 9.6 million for
059purchase services, 2.7 million for supply and materials, and 547,000 for capital outlay. You'll see um if you compare it back from November, we did see a slight bump in the purchase services and I did send the additional backup for that to kind of walk through it. I will say this is probably the area that we saw based on current environments and uh federal funding questions and grants not being issued as as much or uh a little bit harder, a little more hoops to jump through to receive those. We did see a few costs that we were banking on grants to cover flow into the general fund this year. Um, we're hoping current environment does adjust and change and some of those could possibly blow back blow back out. Uh, for purchase services for 26, I'm
060decreasing it from 9.6 million to 8.8 million. Uh this is due to a couple of those big one-time costs that flowed in for this year and hoping we get back on track for next year. Uh and then no increases assumed for supplying materials beyond or purchase services beyond that and no increases assumed for just buying materials and capital outlook. So um basic the out the outlook is that the ending cash balance is expected to pine during fiscal years 26 through 29 from roughly 17.2 million at the end of fiscal year 26 to an estimated negative balance of 24.9 million at the end of 29. Uh this is why we are looking at putting a levy on the ballot. This is about the timing anyways. So, um, when we're looking through this, obviously I can't figure,
061and I did mention to to Crystal before the meeting, I cannot figure the levy into these numbers yet, uh, until the ballot language is approved, but uh, this is exactly why we're looking at that deficit uh, roughly in fiscal year 28. So, any questions? Then beyond the forecast, I did include because I wanted to make sure we continue to keep eyes on it. Um, I have the this document here that shows our current enrollment trend for the last five years all the way back to 1920 school year. The reason I give that is to show because we've had the ongoing discussion about ed choice and vouchers billier. Yes, that was 2020. 2019-20 fun 2019-20. Oh goodness. I'm sorry. So that means I gave you this to show that it's not that we are seeing a
062drastic decrease in students. I would compare it probably more to like a slow kind of over time decrease and we actually saw a couple of years where our numbers increased. Um but the page after that this first one second year will show the highlighted part where it just says ed choice. That is ed choice based on previous where it had the um the uh qualifications were lower based on income housing your housing income household income. The one after that the ed choice expansion shows that'll show you the difference between current ed or old ed choice versus the expansion we went from 14 students up to 478 students. So, and I like to keep you guys updated on that because obviously that is a big drain of the that ties right to the forecast, but also
063I know we've had continued discussions on whether or not our involvement with the lawsuit that's going on at the state level and things along those lines. So, I wanted to make sure we keep eyes on that. I think the the couple of things I'd add um my position on obviously with the banium budgets going and things like that uh the biggest thing I think that's going to impact us is if they continue with the 30% cap on revenue being received based on the 30% carryover. Um, my feelings on that and kind of how I interpret it is it's kind of pen like penalizing districts that are fiscally prudent, plan ahead and are able to stretch taxpayer dollars six, seven years. If they put that cap, I have to tell you that that goes right out
064the window and I don't think there will be a district that will be able to go beyond two or three years without having to get additional revenue. And the other caveat I will put to that is um without going too far down rabbit hole the rabbit hole um is the fact that keep in mind when they factor in private education costs when those funds are following for the voucher there's a dollar amount assigned. When that dollar amount is assigned it's assumed a certain amount of that is locally funded dollars. If they're going to start capping our locally funded dollars and not doing anything to that number, that's not penalizing the private schools for that cap, but they are penalizing the local. So that numbers per get anything back. And as usual, present tonight. It'll be
065on the agenda for next Tuesday for approval. Got questions in the meantime, by all means, send them over. about that. Like I took a picture of how I lit today when he was sewing the artist on phone and he always just I was in a I was just shocked. I was just like because Okay. Well, thank you for that, Mr. Hill. Mhm. Always rainbows and sunshines. And we got that early, too, to be able to look at it. I didn't have a lot of questions cuz I was talking to some other people who are looking a lot worse than we are. Okay. So they can stay there and I'll stay here. That's the one thing I will say that this the funding formula part of this uh and being on the floor. They're they're getting
066hit hard too when you're not updating the the the data inputs to the current year and keeping them on the funny. There's there's some districts that are losing money. I will say at least at least we weren't on the floor and we're going to see a slight increase, right? But again, that that's a whole another thing. Like when you're not updating those inputs, you're not carrying out what the long-term plan. You wanted to switch to the new funding formula. That new funding formula demanded every ban budget that you update the inputs. If you're not updating the inputs, you're not doing the formula justice. And um I was just saying to Diamond, bless my soul, don't nobody call me tonight. Those numbers don't even intrigue me enough to join the Ed Choice lawsuit to join. It
067doesn't intrigue her enough to join the Ed Choice lawsuit even though our numbers cuz to charge us the amount that they will have to charge us in the litigation cost and we're not going to get anything back. We must a lot of us aren't going to get anything back. I think um in and my fans I was talking to Josh today is um because we've been getting you know me and you've been getting these same calls from other but my thing is sort of though at the end of the day Cassandra support because while we may not be affected the every district that is bordering our district is being affected drastically in those numbers and so I question with boy and he are being affected He's like we are and that is correct argument. I
068continually say we're not being affected. We are being affected. We're not being affected as drastically as other school districts are. Yeah. Um but I do I I stand strongly right now. Um I don't know this if it's and this is probably just me but that's why we are aboard and we make we have discussions. But me personally, my personal feelings which are are set aside like Josh said earlier is the camaraderie behind it and for public education because at the end of the day, we stand here or we sit here and we advocate for public education and those other school districts advocate for public education as well. And these are still the same public dollars that we're all fighting for and that we're all fighting to say, "Hey, we want these this money to stay
069within this public as source of education." Yeah, we may not win, but y'all sometimes it's better just to show up, but until that's how you gang and foster more support. I just feel like I don't disagree with the show up piece, but I feel like why expenditure money to satisfy legal amounts that are imposed on you and then you have the government making more decisions that's taking more money out of your pockets. Like I feel like sometimes you can't control. I'm not paying for something that somebody else gets to sit in the driver's seat and control. I mean that's how I feel. I feel it's like insurance and then I go to another insurance company when they raise the bill. But when we log on and sign on to that initiative, no matter if next
070year they raise the price this high, we're locked in. In my opinion, it's like the variables that we can control are so minimal and then we're continually being imposed more variables that we don't control. If they wake up and continue to increase the charges, then we are stuck because we've signed in. I'm just like, I don't I don't see that being feedback. obviously would be coming. So, I'm just like until y'all can show me something that Columbus doesn't have that much control, I I do support y'all, but we still got to be fiscally responsible. You know, I've I've been on the fence the whole time on this. Um, obviously, at some point something has to be done, I think. And and I told Aaron earlier, I kind of was on the fence both ways up
071until I really started digging into this and the more I continued to look through the bienium and it's almost like just taking a position now more than it is. She she says the camaraderie piece I I respect that too, but it's taking a position because at what point if you dig into the bianium almost every one of those sections is leaning towards privatizing the judicial. Hey, and that's the variable piece I'm talking about. Until you start pulling some of that privatizing preference off, like no, like you keep smacking us left and right like that. That's the piece that I was here with C. What? Well, I was I was just saying um I think it's important sometimes to make um I don't know the amount we're talking about but would employers but I think it's
072so important especially now to let the public know what is happening and that our public education which we you know started 200 years ago uh is being attacked in very uh a malicious way. Yeah. And I think that's fair like you said to tell we that is good to tell but yet people don't know to pull open the bienium budget and see how much it is being ostracized. So it's like I need people to see they see what what we're doing as public education institutions but are you seeing what Columbus is doing? Are you seeing how the governor is signing these bills? Are you seeing how and a lot of people aren't pulling open like he said. We see the headlines and we all know headlines are what they want you to hear but there's
073probably 50 other line items that they don't know about that as a treasurer and as a district we peel the layers back. I happen to work in government so I see another different layer but the people at home aren't seeing this edge of the fight to where right and I feel like see they do but I don't think we should have to show them at the expense of being tied into litigation that we can't control. We can control how much money we expenditure what we do how we fix things but I just don't like being in the driver's seat with a blindfold on. and you tell there there are some things that we do that we strongly believe in and and we did send a letter um to the Senate on those things. uh one
074of them being the uh what Josh talked about was the 30% carryover um which which was not okay um because we are trying to be fiscal fiscal responsible and when that happens you know as we've been told by auditors and things throughout my time in education is to be fiscal responsible to have a carryover to have that emergency fund that's the wrong position to take on it in my opinion because so you're going to penalize the the districts that have large carryovers because they're watching every penny going out, but really the people who are going to skate under the people under the 30% threshold are the ones that are going back every two to three years because they don't have a large carryover. They're the ones that are struggling and it's almost like you're rewarding
075their I mean I struggle their struggle essentially but you're also trying to pull the others back with them like you're pull they're lumping everybody else into that struggle and answer answer your question we talked about the community Miss Shelby you know with something we've always hung our hat on here is you know we don't go every three years and when we say we're only going to come every five six seven years for a operational levy that's not astronomical. I'm not saying it's easy. Please don't take me that way. Anytime you ask for any type of dollars, it's not easy to ask. It's never a good time to go on a levy. Um, however, you know, it's something that we've always done and we've been able to do that because of our fiscal responsibility and kind
076of ties into what Lee presented on for the PI and that's what we're trying to do. We don't want to in six, seven years from now, we don't want to we just want to be able to go on for our operational. We we don't want to tag on that PI piece, right? And that's why we're really looking at this from a longevity standpoint because when that tan comes up, it feeds right into phase three, phase four of what we're as promised. I guess that, you know, my feeling is, and I I'm guessing the rest of you probably have the same think, we need to let our community members know the kind of pressure that is being put on their public schools right now. And you let them know with litigation, uh, legislative reports. I just
077would like to see maybe if we could look at the numbers if we was potentially can maybe have a later discussion and actually look at the numbers and um and honestly sit down and and that's why I continue to provide them. I I don't it wasn't a one-time conversation. And it's got to be an ongoing conversation because it's a it's a continuous it wasn't a one-time thing. It's going to be an ongoing thing. So, you see how I feel, but I also see Cassandra's queen to it. You know, and my point could change cuz it could change. The prospect of it could change because, you know, last year I was you y'all know I've been riding that one. Like, I'm not spending a dime to do anything when I have what I have, you know,
078and I'm good. But, you know, I'm not going to lie, Katherine over here got me changing my lines and buses. So, you know, in the way I'm viewing things. So, the scarier the the call to action I would say is yes, we sent a letter, but community members, the more voices they hear in talking about how that 30% is not okay. Um because it's only going to hurt them. We're going to have to come back more often. that that is the one that I I scream yell like please support like get get more voices out there just letting them know that's not okay and it's it's not the fix I can tell you their fix is trying to take the burden of these increases for the assessed values off the taxpayer that's not the fix
079that's not the fix and it ain't punishing us because we ain't under state control some thank you Yeah, thank you for that. Um, item 4.1, you need about 10 minutes. That's it. He needs about 7 to 10 minutes in executive session really fast and then we'll be done. Um, we item four, we need a motion to adjourn to go into executive session. Um, who was that? Catherine and Shelby for purposes of personnel we will not be taking any action in this executive session. We will com reconvene open up and then close out the board meeting for the evening. All right. All 7:18. All in favor? I